Tenbrook TenWomen’s Leadership Seminars

Seminar III

16 February 2014

Pam McNamara, Anne Gardiner,

Lauren Millette

1 02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

Purpose & Agenda

• Agenda for Today & Check in – TODAY’S TIMEKEEPER & SCRIBE

• Debrief: Tee-Shirt Meeting / Project• Presentations – 1 through 5

• DINNER

• Presentations -- #6 through 10

• Discussion, Feedback on Today, Seminar• Wrap up, Check Out

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

2

10 min

40 min

40 min

20 min

10 min

Check in & Ground Rules

Check in

• Why do it?

• Today’s “check in” • Share

interesting/surprising thing

• “Weather report”• YOUR Objectives for T-12

• In “Regular Meetings” • Brief, 30-60 seconds• No responses, editorials

from others• Confirm “in” the meeting

02/16/14 3CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

Ground Rules

• Why ?

• One speaks, all listen• Mobile phones off• Respect others’ opinions• Be fully “in” the meeting• Start and finish on time• What happens in Tenbrook

stays in Tenbrook

Earning and Growing in Your Seat at the Table

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

4

Observable Data

AddMeaning

DrawConclusions

SelectData

The Ladder of InferenceIn

quiry

AdvocacyProductive Conversations TOOL: •Balance: Inquire vs Advocacy

Source: Chris Argyris; also summarized by Peter Senge, et al, “Fifth Discipline”

Earning and Growing in Your Seat at the Table

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

5

PURPOSE: “Desired Outcome”

INTENT FOR MEETING/AGENDA: Discussion, Advice, Consensus, Decisions, Information (in or out of mtg?)

AGENDA: Topics (& intent for each)

TIME MANAGEMENT: Each item, realistic

ROLES: Overall (Chair), by Item (Leader/presenter), Timekeeper (how), Scribe

MEETING MINUTES: Decisions, actions (who, when), issues, communications

GOOD MEETINGS: The Basics

Managing Expectations

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

6

Set Clear Expectations

Plan, Manage, Execute

Tasks

Plan Contingencies, Own Mistakes

Deliver & Report Results

Communicate

Communicate

Communicate

Communicate

CONFIDENCE

Tenbrook Ten Series

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

7

SEMINAR SERIES

I. Taking Charge

II. Managing Expectations

III. Using our Voices

Effectively organizing projects and goals

Organizing and motivating groups

Becoming a persuasive communicator

EXERCISE

Home work – BEFORE Seminar III on February 16th at 5:30 pm

1. Prepare for presentation to us all: A “Pitch”, a “Proposal”, or a “Request” • 5 minutes long• Something that you care about, are or may work on now or soon• Practice, practice, practice

2. Watch TEDtalks and videos on body language and presentations

• http://leanin.org/education/ • The MOTH ….good story telling

3. Be prepared to listen, learn and share feedback

Tenbrook Ten – Homework

Using Our Voice to Make the Impact We Want

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

9

Tell a STORY to bring you ideas to life, give them meaning!

1. Make it REAL2. Create a GREAT BEGINNING3. Keep it SIMPLE 4. Share metaphors, comparisons5. Use EMOTIONS– in balance, show you care6. CLOSE WITH STRENGTH, ASK FOR THEIR SUPPORT !!!

Check out: http://quickbase.intuit.com/blog/2012/12/10/tips-for-effective-storytelling-at-work/

Tell your STORY !!!

Here is a simple useful guide for giving feedback

What should this person:Retain?Reduce?Increase?

Earning and Growing in Your Seat at the Table

Check Out & Next Steps

02/16/14 11CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

Tools & Concepts …

• Taking Initiative• Finding Mentors• Meeting Purpose, Plan,

Agenda• Meeting Check in (weather

report), Ground Rules• Meeting Time Keeping• Meeting Roles• Giving and Receiving

Feedback• Ladder of Inference• Situation, Complications, Key

Question: SCQ

TENBROOK SEMINAR’S TOOL’S AND CONCEPTS:

Tools ….For Monday Morning

• Feedback: Retain, Reduce, Increase

• Managing Expectations• Running a Meeting:

Reporting decisions, actions

• Pyramid Principle• Storytelling• Parking Lot • Check out, Summing Up• …• …

12

Objectives for Tenbrook Ten (T-10)

• “Our goal is to develop practical skills that will help Tabor's female students be powerful agents of change now and in the future”

• Your Objectives:

02/16/14 CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

• Be more serious• Improve communications

skills (2)• Confidence in voicing

opinion• Convey opinions briefly

and clearly• Time management skills

• Make presence know• Productive leadership• Be a less dominating

team member• Find voice, strength to be

a leader• Become a more confident

leader

With your input, build this into a stronger program

Check Out

What Worked Well?

• Why ?

• ….• ….• ….

02/16/14 13CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

What We Can Do Better Next Time?

• Why ?

• ….• ….• ….

• Your Feedback is valuable: on Tenbrook Seminars (all) and Today’s:

• Please complete a Survey Ms Gardiner will send

EXERCISE

Tabor Crew Classic Peanut Butter and Chocolate BarsOriginally from Ms. Chandler, shared over the years Courtesy of many TA crew families, most recently Jeannie

Gould and the McNamara’s, 2011

2 sticks butter1 16 oz jar of Skippy Smooth peanut butter 1 pound powdered sugar 1 cup crushed Graham Cracker1 12 oz pkg semi sweet choc chips*Peanut Oil … ‘as needed’ [perhaps up to ~ ¼ cup] Melt 1 stick butter and blend in peanut butter, powdered sugar and graham cracker crumbs. Mix

well; it may be “crumbly” and if it is, add enough peanut oil* until the mixture is smooth. Then press into a 9x13 pan. Melt 1 stick of butter, stir in choc chips until smooth. Pour over peanut butter mixture and smooth out. Chill until firm before cutting into bars.

*George’s modification: add to the crumbly mix enough peanut oil until it’s smooth, ~1/4 cup

Tenbrook Ten – Finale !!!

Thank you for your engagement!

02/16/14 15

19 Meadow Shores Rd.South Dartmouth, MA 02748

Pam McNamaraPamela.mcnamara@thehealthhelm.com

pwmcnamara@comcast.net +1-508-951-2156

CONFIDENTIAL to Recipient P McNamara Women's Leadership Seminar 2014-02-16.pdf

Tenbrook TwelveAnn Tenbrook lived at 192 Front Street for about 40 years. She was a friend of Tabor, a world traveler and a well respected leader in Marion. We are going to be meeting at her house.  Thus, we are calling this group the Tenbrook Twelve. (Ms. Gardiner now lives there.)

EXERCISE

• What are examples of good communications? Why?

• Melissa Marshall ….on effective communications

• http://video.ted.com/talk/podcast/2012G/None/MelissaMarshall_2012G.mp4

Using Our Voice to Make the Impact We Want

EXERCISE

Using Our Voice to Make the Impact We Want

The Pyramid Principle* is a powerful thinking process to structure key issues and questions, research, analysis and communication

• Identify Key Issues or Questions• Design research• Ensure proper analysis• Effective communication

Pyramid Principle

Source: Barbara Minto, “The Minto Pyramid Principle.” 1996