Teamsite to Sharepoint Conversion
Transcript of Teamsite to Sharepoint Conversion
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Oakland CountyDepartment of Information Technology
Project Scope and Approach
Project Name: TeamSite to SharePoint Conversion Project ID: DE0187TC
Leadership Group: IT Steering Committee
Department: Information Technology Division: Application Services
Project Sponsor: Ed Poisson Date Requested: 4/19/2010 PM Customer No. 187
Request Type: New Development Enhancement Customer Support
Planned System Maintenance or Upgrade
IT Team Name: eGovernment Program Services
IT Team No: E
Project Manager/Leader: Greg Kwasnik
AccountNumber: 30004
AccountDescription: IT App Svcs E-Government
CustomerName: IT App Svcs
Grant Funded? Yes No Mandate? Yes No
Mandate Source:
Project GoalTo convert of all TeamSite supported internet content to SharePoint so that the County canmaintain all content using a single content management platform.
Business Objective
Migrating off TeamSite and onto the SharePoint platform will provide a single, robust platformfor the County to maintain internal and external content. SharePoint document managementand in-context web page editing will allow internet content management to be more efficient.
Major Deliverables
Detailed Project Plan and Return on Investment
Risk Management Plan
Communication Plan
Issues Logs
Disaster Recovery, Policies and Procedures Documentation
Support and Maintenance Plan
Training
Marketing and Promotion Plan
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Oakland CountyDepartment of Information Technology
Project Scope and Approach
Project Name: TeamSite to SharePoint Conversion Project ID: DE0187TC
Migrate all public facing web pages to SharePoint including:o Top-Level Web Siteso Department and Agency Siteso Project and Event Sites (Schrauger House, Brooksie Way, etc)o Police Sites (Ferndale, Pontiac, South Lyon, etc)o eCommerce and Service Sites
Document the new content management, disaster recovery andprocedural changes with using SharePoint.
Conduct SharePoint Content Management Training.
Conduct Change Control
Go live into production with Sharepoint
Decommission TeamSite.
Benefits
See Return on Investment (ROI) Analysis Document
Impact
Number of Users Approximately 3.2 million unique visitors (FY 2009)
Divisions All divisions that support and maintain internet content
Leadership Groups ALL
Risk
Business Environment Medium Project will require some changes to existing business
processes.
Technical Environment Medium Previously implemented technologies with new aspects
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Oakland CountyDepartment of Information Technology
Project Scope and Approach
Project Name: TeamSite to SharePoint Conversion Project ID: DE0187TC
Assumptions
Staffing IT Staffing: resources will be available for the hours indicated per the attached
project plan.
Other Staffing: additional staffing will be available as follows:
Role: Name Hours per Day
Project Sponsor: Ed Poisson As Needed
Facilities
No additional space or facility resources are required.
Technical
The TeamSite to SharePoint Assessment project will have identifed an
automated means of converting web pages from TeamSite to SharePoint.
Funding
Information Technology
Other
N/A
Priority TBD
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Oakland CountyDepartment of Information Technology
Project Scope and Approach
Project Name: TeamSite to SharePoint Conversion Project ID: DE0187TC
PROJECT PHASE AUTHORIZATION
Phase(s): ALL
Total Estimated Application Services Hours: 3022 Cost: $368,684
Total Estimated Technical Systems Hours: 178 Cost: $2,440
Total Estimated CLEMIS Hours: Cost:
Total Estimated Internal Services Hours: Cost:
IT Application Services Division Manager Approval: Date:
IT Technical Systems Division Manager Approval: Date:
IT CLEMIS Division Manager Approval: Date:
IT Internal Services Division Manager Approval: Date:
IT Management Approval:
Approved: Yes No Date:
Reason:
Project Sponsor Approval:
Title: Date:
PROJECT SUMMARY
Authorized Development (see above) Hours: Cost:
Preliminary Estimated Development for Future Phases Hours: 3200 Cost: $371,124
Grand Total Estimated Development Hours: 3200 Cost: $371,124
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Oakland CountyDepartment of Information Technology
Project Scope and Approach
Project Name: TeamSite to SharePoint Conversion Project ID: DE0187TC
PROJECT COMPLETION AUTHORIZATION
Customer Acceptance of Product:
Title: Date:
Project Office Review: Date:
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3.1.1 - Increase application integration through webservices
3.1.2 - Research and develop a ConstituentRelationship Management (CRM) strategy
3.1.5 - Improve the quality, reliability and availabilityof all applications
3.1.3 - Promote mobility and location integration inbusiness applications
3.1.4 - Utilize ecommerce platform to offset costsand expand product offerings to customers
3.1.6 - Increase the agility and responsiveness ofbusiness units by expanding customer analytics
3.1.7 - Leverage the County's Internet presenceand portal as a branded consolidated point of
access to all County information and servicesthrough a web browser
3.1.8 - Centralize identity and access managementfor all applications and content
3.1 - Provide an Enhanced Application Service Offering
3.2 - Enhance ability to provide effective and timely customer (County departments and CVTs) service
3.2.1 - Implement a centralized service centerstrategy to provide a single point of contact forservice delivery
3.2.2 - Implement the IT Infrastructure Library (ITIL)best practice framework for IT Service Management
3.2.4 - Provide a high-quality training program toempower employees through technology
3.2.3 - Define a service and support strategy thatclearly identifies the IT service provided
3.2.5 - Develop a formalized customercommunication plan
3.2.6 - Build IT Staff expertise through professionaldevelopment
3.2.7 - Expand capacity through ongoingorganizational review and selective outsourcing
3.3 - Implement a Standardized Infrastructure Strategy
3.3.1 - Deliver services using a shared technologyinfrastructure wherever possible
3.3.2 - Implement a Microsoft infrastructure strategy
3.3.5 - Establish support cost model and SLA for allofferings outside 3.3.4
3.3.3 - Implement a consolidated security strategy
3.3.4 - Establish a standard personal computinghardware and software product suite, SLA, and
replacement schedule for all County personal
3.3.6 - Improve service availability through network
design and management strategies
3.3.7 - Establish enhanced capacity planning andrecovery management strategies
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DE0187TC - TeamSite to SharePoint Conversion
Information Technology Strategic Plan Alignment
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Project Summary
As Of: 6/23/2010
Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total
Benefits/Savings:Tangible Benefits Subtotal: 110,100 105,100 105,100 105,100 110,100 105,100 640,600
Cost Avoidance Subtotal: 0 0 0 0 0 0 0
Costs:Development Services Subtotal: 499,590 0 0 0 0 0 499,590Hardware Subtotal: 0 0 0 0 0 0 0
Software Subtotal: 0 0 0 0 0 0 0
Infrastructure Subtotal 0 0 0 0 0 0 0Training Subtotal: 0 0 0 0 0 0 0Other Subtotal: 0 0 0 0 0 0 0
Annual Statistics:Annual Total Savings 110,100 105,100 105,100 105,100 110,100 105,100 640,600Annual Total Costs 499,590 0 0 0 0 0 499,590
Annual Return on Investment (389,490) 105,100 105,100 105,100 110,100 105,100 141,010
Annual Costs/Savin s Ratio 453.76% 0.00% 0.00% 0.00% 0.00% 0.00%
Project Cumulative Statistics:
Cumulative Total Savings 110,100 215,200 320,300 425,400 535,500 640,600 640,600
Cumulative Total Costs 499,590 499,590 499,590 499,590 499,590 499,590 499,590
Cumulative Return on Investment (389,490) (284,390) (179,290) (74,190) 35,910 141,010 141,010
Cumulative Cost/Savings Ratio 453.76% 232.15% 155.98% 117.44% 93.29% 77.99% 77.99%
Year Positive Payback Achieved Year 5 Year 5
State or Federal Mandate?
Signatures:
Benefits Reviewed By Project Sponsor Date:
Costs (including IT Resources) Reviewed By
Information Technology Project Manager Date:
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Project Summary
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Savings Detail
As Of: 6/23/2010
Benefit/Savings DescriptionProject Savings
Category Budget Category/Funding SourceUnitDesc Units
Rate perUnit Total Savings
AnnualMultiplier
The TeamSite to SharePoint
Assessment will provide a betterestimate of work and help identify risks
and issues prior to implementation. Intangible Benefit
TeamSite to SharePoint Conversion:
Decommission TeamSite Servers Tangible Benefit EA 2 2,666 5,332Decommisioned Server Maintenance Tangible Benefit ANN 2 166 332Web Development Savings Tangible Benefit EA 255 122 31,110End TeamSite Support and
Maintenance Contract Tangible Benefit ANN 1 73,658 73,658Enhanced SharePoint Feature Set
including security, in context editing,reusable content webparts,
calendaring, search, document
management, etc. Intangible Benefit 0
Common web development platform forsupport and maintenance Intangible Benefit 0
0
00
0
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Savings Detail
Date Printed: 8/12/2010
Page 2 REV: February 17, 2009
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Savings Detail
As Of: 6/23/2010
Benefit/Savings DescriptionProject Savings
Category
The TeamSite to SharePoint
Assessment will provide a betterestimate of work and help identify risks
and issues prior to implementation. Intangible Benefit
TeamSite to SharePoint Conversion:
Decommission TeamSite Servers Tangible BenefitDecommisioned Server Maintenance Tangible Benefit
Web Development Savings Tangible BenefitEnd TeamSite Support and
Maintenance Contract Tangible Benefit
Enhanced SharePoint Feature Set
including security, in context editing,reusable content webparts,
calendaring, search, document
management, etc. Intangible Benefit
Common web development platform forsupport and maintenance Intangible Benefit
Affects Project ROI? Potential Savings Extensions
Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6
x x 5,332.00 5,332.00x x x x 332.00 332.00 332.00 332.00
x x x x x x 31,110.00 31,110.00 31,110.00 31,110.00 31,110.00 31,110.00
x x x x x x 73,658.00 73,658.00 73,658.00 73,658.00 73,658.00 73,658.00
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Savings Detail
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Savings Summary
As Of: 6/23/2010
Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total
Tangible Benefit:Decommission TeamSite Servers 5,332 5,332 10,664Decommisioned Server Maintenance 332 332 332 332 1,328Web Development Savings 31,110 31,110 31,110 31,110 31,110 31,110 186,660End TeamSite Support and Maintenance
Contract 73,658 73,658 73,658 73,658 73,658 73,658 441,948
Tangible Benefits Subtotal: 110,100 105,100 105,100 105,100 110,100 105,100 640,600
Cost Avoidance:
Cost Avoidance Subtotal:
Intangible Benefit:The TeamSite to SharePoint Assessment
will provide a better estimate of work and
help identify risks and issues prior to
implementation.
End TeamSite Support and Maintenance
Contract
Enhanced SharePoint Feature Set including
security, in context editing, reusable contentwebparts, calendaring, search, document
management, etc.
Savings Total: 110,10 105,100 105,100 105,100 110,100 105,10 640,600
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Savings Summary
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Cost Detail
As Of: 6/23/2010
Affects Project ROI?
Cost DescriptionProject Cost
CategoryBudget Category/Funding
SourceUnitDesc Units
Rate perUnit Total Cost
AnnualMultiplier Y1 Y2 Y3 Y4 Y5 Y6
IT Hours - New Development TeamSite
to SharePoint Assessment Development Svcs HR 895 122 109,190 x
IT Hours - New Development TeamSite
to SharePoint Conversion Development Svcs HR 3,200 122 390,400 x
IT Hours - System Maintenance Development Svcs 122 0
IT Hours - Customer Support Development Svcs 122 0
IT Hours - Planned Maintenance Development Svcs 122 0
User Hours - New Development Development Svcs 0
User Hours - PTNE/OT Development Svcs 0Contractor Professional Services Development Svcs 0
PC System - Acquisition Hardware 814 0
PC System - Maintenance Hardware 2,304 0
Notebook - Acquisition Hardware 1,223 0
Notebook - Maintenance Hardware 2,372 0
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Tablet Notebook - Maintenance Hardware 0
Laserprinter - Acquisition Hardware 1,432 0
Laserprinter - Maintenance Hardware 1,104 0Image Workstations - Acquisition Hardware 0
Image Workstations - Maintenance Hardware 3,496 0
PC Maintenance User Owned Hardware 2,304 0
Printer Maintenance User Owned Hardware 1,072 0
Package Software - Acquisition Software 0
Package Software - Maintenance Software 0
Business Objects Access Software 0
Term Emulation SFTW-Acquisition Software 0
Term Emulation SFTW-Maintenance Software 0
Server - Acquisition/Upgrade Infrastructure 8,000 0Server - Maintenance Infrastructure 360 0
Server Sftwre - Acquisition/Upgrade Infrastructure 335 0
Server Sftwre - Maintenance Infrastructure 0
Server Rack Mount Infrastructure 400 0
Oracle Enterprise Per Processor -
Includes Year 1 Maintenance Infrastructure 21,372 0
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Cost Detail
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Cost Detail
As Of: 6/23/2010
Affects Project ROI?
Cost DescriptionProject Cost
CategoryBudget Category/Funding
SourceUnitDesc Units
Rate perUnit Total Cost
AnnualMultiplier Y1 Y2 Y3 Y4 Y5 Y6
Oracle Enterprise Per Processor - Year
2 and Beyond Infrastructure 3,432 0
MS SQL Server Standard Per
Processor - Includes Year 1
Maintenance Infrastructure 4,725 0
MS SQL Server Standard Per
Processor - Year 2 and Beyond Infrastructure 946 0
MS SQL Server Enterprise Per
Processor - Includes Year 1Maintenance Infrastructure 19,693 0
MS SQL Server Enterprise Per
Processor - Year 2 and Beyond Infrastructure 3,939 0
Websphere Basic Per Processor
Single/Dual Core - Includes Year 1
,
Websphere Basic Per Processor
Single/Dual Core - Year 2 and Beyond Infrastructure 701 0Websphere ND Per Processor
Single/Dual Core - Includes Year 1
Maintenance Infrastructure 13,180 0
Websphere ND Per Processor
Single/Dual Core - Year 2 and Beyond Infrastructure 2,635 0
SSL Certificate Infrastructure 845 0
TBD Infrastructure 0
TBD Infrastructure 0
TBD Infrastructure 0TBD Infrastructure 0
Internet Access Infrastructure 180 0
Project Staff Training Training 0
User Training Training 0
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Cost Detail
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Cost Detail
As Of: 6/23/2010
Cost DescriptionProject Cost
Category
IT Hours - New Development TeamSite
to SharePoint Assessment Development Svcs
IT Hours - New Development TeamSite
to SharePoint Conversion Development Svcs
IT Hours - System Maintenance Development Svcs
IT Hours - Customer Support Development Svcs
IT Hours - Planned Maintenance Development Svcs
User Hours - New Development Development Svcs
User Hours - PTNE/OT Development SvcsContractor Professional Services Development Svcs
PC System - Acquisition Hardware
PC System - Maintenance Hardware
Notebook - Acquisition Hardware
Notebook - Maintenance Hardware
Potential Cost Extensions
Y1 Y2 Y3 Y4 Y5 Y6
109,190.00
390,400.00
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Tablet Notebook - Maintenance Hardware
Laserprinter - Acquisition Hardware
Laserprinter - Maintenance Hardware
Image Workstations - Acquisition Hardware
Image Workstations - Maintenance Hardware
PC Maintenance User Owned Hardware
Printer Maintenance User Owned Hardware
Package Software - Acquisition Software
Package Software - Maintenance Software
Business Objects Access Software
Term Emulation SFTW-Acquisition Software
Term Emulation SFTW-Maintenance Software
Server - Acquisition/Upgrade InfrastructureServer - Maintenance Infrastructure
Server Sftwre - Acquisition/Upgrade Infrastructure
Server Sftwre - Maintenance Infrastructure
Server Rack Mount Infrastructure
Oracle Enterprise Per Processor -
Includes Year 1 Maintenance Infrastructure
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Cost Detail
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Cost Detail
As Of: 6/23/2010
Cost DescriptionProject Cost
Category
Oracle Enterprise Per Processor - Year
2 and Beyond Infrastructure
MS SQL Server Standard Per
Processor - Includes Year 1
Maintenance Infrastructure
MS SQL Server Standard Per
Processor - Year 2 and Beyond Infrastructure
MS SQL Server Enterprise Per
Processor - Includes Year 1Maintenance Infrastructure
MS SQL Server Enterprise Per
Processor - Year 2 and Beyond Infrastructure
Websphere Basic Per Processor
Single/Dual Core - Includes Year 1
Potential Cost Extensions
Y1 Y2 Y3 Y4 Y5 Y6
Websphere Basic Per Processor
Single/Dual Core - Year 2 and Beyond Infrastructure
Websphere ND Per Processor
Single/Dual Core - Includes Year 1
Maintenance Infrastructure
Websphere ND Per Processor
Single/Dual Core - Year 2 and Beyond Infrastructure
SSL Certificate Infrastructure
TBD Infrastructure
TBD Infrastructure
TBD InfrastructureTBD Infrastructure
Internet Access Infrastructure
Project Staff Training Training
User Training Training
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Cost Detail
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Cost Summary
As Of: 6/23/2010
Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total
Development Services:IT Hours - New Development TeamSite to
SharePoint Assessment 109,190 109,190
IT Hours - New Development TeamSite to
SharePoint Conversion 390,400 390,400
IT Hours - System Maintenance
IT Hours - Customer Support
IT Hours - Planned Maintenance
User Hours - New Development
User Hours - PTNE/OT
Contractor Professional Services
Development Services Subtotal: 499,590 499,590
Hardware:
Hardware Subtotal:
Software:
Software Subtotal:
Infrastructure:
Infrastructure Subtotal
Training:
Training Subtotal:
Other:
Other Subtotal:
Costs Total: 499,590 499,590
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Cost Summary
Date Printed: 8/12/2010
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DE0187PG TeamSite to SharePoint ProgramReturn on Investment Analysis
Assumptions
As Of: 6/23/2010
Date Assumption Description
06-May-08 The following servers (including software and maintenance) will be decommissioned as a result of this project:TeamSite Servers
TeamSite/OpenDeploy QA ServerTeamSite/OpenDeploy Prod Server
06-May-08 Time Efficiency Savings Assumptions: 51 hour savings (assumption of 5 secure web sites per year: 255 hours/year)TeamSite/Netegrity: 56 hours
Set up IIS website: 1 hourDNS Work: 1 hourSet up TeamSite workarea with permissions: 2 hoursOpen Deploy Scripts and scheduling: 1.5 hoursGraphic work: 2 hoursNetegrity AD setup/configuration: 8+ hoursSecured search setup and config: 16-40 hours (assumes using our present single Search Appliance)
SharePoint: 5 hoursDNS Work 1 hourConfigure secured SharePoint site with permissions 1.5 hours
Graphic work: 2 hours
19-Apr-10 Server Cost Assumptions:Virtual servers and maintence costs are 1/3 the cost of physical serversPhysical Server Cost = $8000/3 = $2666Physical Server Maintenance = $500/3 = $166
19-Apr-10 The SharePoint 2010 Upgrade Project will be successfully completed, providing the SharePoint environment for the web content.
23-Jun-10The TeamSite to SharePoint Assessment project will have identifed an automated means of converting web pages from TeamSite toSharePoint. There are approximately 110 sites with 25000 web pages to convert.
23-Jun-10 It is assumed that all web pages will be converted at one time through an automated conversion process.
DE0187PG+TeamSite+to+SharePoint+Program+ROI.xls/Assumptions
Date Printed: 8/12/2010
Page 10 REV: February 17, 2009