Teacher Log In User Guide -...

Teacher Log In

User Guide

Teacher Login User Guide pg. 2

Table of Contents

About the HeadMaster Teacher Login .................................................................... 3 Logging in to HeadMaster ....................................................................................... 3 Teacher Calendar Tab ............................................................................................... 7 Accessing Individual Information ........................................................................... 8 Posting School Attendance ..................................................................................... 10 Posting Class Attendance Using the Class Attendance Assistant .......................... 12 Posting Class Attendance Using the Seating Chart ................................................ 14 Managing Lesson Plans .......................................................................................... 16 Creating Class Assignment Types ........................................................................... 18 Adding Assignments .............................................................................................. 23 Copying Assignments..............................................................................................35 Entering Assignment Grades ................................................................................. 38 Additional Grade Book Features ........................................................................... 42 Entering Skills Grades ............................................................................................ 47 Adding Behavior ..................................................................................................... 51 Creating Correspondence ...................................................................................... 54 Teacher Reports ..................................................................................................... 58


About the HeadMaster Teacher Login

The Teacher Login simplifies classroom administration. You can track and store information related to the classes you teach and synchronize your data with Headmaster Pro. The Teacher Login lets you:

• Synchronize relevant data with Headmaster Pro.

• Mark attendance using a graphical layout complete with student pictures.

• Create custom grading scales and allow classroom manager to calculate grades as they are entered.

• Customize and print an electronic grade book.

• Store student and parent information, including family and emergency contact information.

• Use the built-in word processor and mail merge facility.

• Store student behavior, including detailed entries.

• Create assignments and set reminders when they are needed.

Logging in to HeadMaster

To log in to HeadMaster: If you are using HeadMaster for the Desktop: Step 1. On your desktop, double-click the HeadMaster icon.

Step 2. Enter your Username. Step 3. Enter your Password. Step 4. Select the appropriate Dataset.

If you have questions on which dataset to select, consult your school administration.

Step 5. Click OK.


The Teacher Calendar displays. You see areas for Assignments, Reminders, and Lesson Plans.

Maximize the Teacher Calendar window to allow for easier navigation through the software.

*Continue to the next section – Teacher Calendar Tab (pg. 7).


If you are using HeadMaster OnDemand:

You should already have the ACS OnDemand icon installed on your desktop. If you do not have the icon installed, consult your school administrator.

Step 1. On your desktop, double-click the OnDemand icon.

Step 2. Enter your OnDemand Username. Step 3. Enter your OnDemand Password. Step 4. Click Logon.

Step 5. In the OnDemand window, double-click the HeadMaster icon.

Step 6. Enter your Username. Step 7. Enter your Password. Step 8. Select the appropriate Dataset.

If you have questions on which dataset to select, consult your school administration.


Step 9. Click OK.

The Teacher Calendar displays. You see areas for Assignments, Reminders, and Lesson Plans.

Maximize the Teacher Calendar window to allow for easier navigation through the software.


Teacher Calendar Tab

When you first log in the Calendar tab opens. On the Calendar tab, you will see your assignments, reminders and lesson plans.

The Teacher Login lets you add reminders, assignments and lesson plans from the Calendar tab, but this is not the recommended method. Later in this document you will be taught the recommended method to add assignments and lesson plans.

To create Reminders: Step 1. On the Calendar, right-click on a date. Step 2. Click Add. Step 3. Click Reminder.

Step 4. Enter the Name. Step 5. Select a Publish Date. Step 6. Select an Expiration Date. Step 7. Enter any Notes you may need for this reminder. Notes are not required. Step 8. To save the reminder, click OK.

When the reminder is expired or completed, check the Completed box.


Accessing Individual Information

As a default setting for the Teacher Login, teachers can only view individual information. Any changes that need to be made to an individual's record should be done at the administrative level in HeadMaster Pro. Teachers are only able to view the classes and the students that they teach. To view student information:

To access the Home screen, click the Home tab.

Step 1. On the Home screen, click Students.

Step 2. Double-click the student you want to view.


Step 3. Click the appropriate tab to view information. Step 4. Click OK to close the student record.

To view Parent, Family, and Teacher information, repeat steps 1-4 on the Parent, Family and Teacher menus.


Posting School Attendance

School attendance is normally taken once at the beginning of each day. Only those students that are listed in your homeroom will display. You will mark students present or absent. To post School Attendance: Step 1. On the Home screen, click School Attendance.

Step 2. Click Select Date.

Step 3. Select the date for which to post school attendance. Step 4. Click OK.


All students are marked present as a default setting. Teachers will only need to mark those students that are absent or tardy.

Step 5. Select the Absent or Tardy code. Step 6. Double-click the student that is absent or tardy. Step 7. When finished marking absences and tardies, click OK.

You can also right-click and assign the appropriate attendance code.

If all students are present, you must still access School Attendance to post all students as present.


Posting Class Attendance using the Class Attendance Assistant

Class attendance can be taken at the beginning of every class period. This type of attendance is usually reserved for the upper grade levels that change teachers per subject. To post Class Attendance: Step 1. On the Home screen, click Class Attendance.

Step 2. Select the date. Step 3. Click OK.

Step 4. Click the class you want to take attendance for. Step 5. Select the appropriate attendance code.

All students are marked present as a default setting. Teachers only need to mark those students that are absent or tardy.


Step 6. Double-click the student that is absent or tardy.

If a student is absent or tardy, you can record a reason for being absent or tardy.

Step 7. Select a reason from the drop-down list. This is not required. Step 8. When finished marking class attendance, choose another class to record attendance for or click OK to

close.


Posting Class Attendance using the Seating Chart

The Teacher Login gives you the ability to create a seating chart and take class attendance. To access the seating chart: Step 1. On the Home screen, click Classes.

Step 2. Click the class you want to access the seating chart for. Step 3. Click the Seating Chart icon.

Step 4. Arrange the students and teacher desk by clicking and dragging the boxes.

You can add empty desks by clicking the Add Empty button.

Step 5. To take attendance, click the Clipboard icon.


Step 6. Click the student until the correct attendance code appears. Step 7. Click Close.

After you click Close, you will be prompted to save your seating chart and attendance.


Managing Lesson Plans

You can create lesson plans for each subject you teach. Lesson plans can include an overview/objectives, instructional plan/procedures, homework, and materials. To create a lesson plan: Step 1. On the Home screen, click Lesson Plans.

Step 2. Click New.

Step 3. Select the week you would like to create lesson plans for. Step 4. Click OK.

Step 5. Enter the Lesson Plan Title.

The Lesson Plan Title should reflect the week that the lesson plan is created for.


Step 6. Select the Subject. Step 7. Select the Week. Step 8. Select the Day of the Week.

Step 9. Enter Overview/Objectives. Step 10. Enter Instructional Plans/Procedures. Step 11. Enter Homework.

If your school is using HeadMaster Online, the students’ parents can view Homework online.

Step 12. Enter Materials.

To create more lessons plans for the selected week, repeat steps 6-12. Step 13. When finished creating lesson plans for all subjects for the specific week, click OK.

Lesson plans will be transferred to the next school year. If you are using lesson plans from the previous school year, change the Start Date to accommodate for the dates of the new year.


Creating Class Assignment Types

The Teacher Login enables you to set up assignment types by subject. You may teach a wide variety of classes that require different assignment types. Assignments types can be: homework, tests, quizzes, labs, attendance, etc… To set up Assignment Types by Class: Step 1. On the Home screen, click Classes.

Step 2. Double-click the class you would like to add assignment types to.

Step 3. Click the Subject tab.


Step 4. Under Assignment Types, click Add.

You have the option to apply or not apply weights to the assignment types. If you base the student average on percentages, you will use weights.

Example: Tests = 50%, Homework = 20%, Quizzes = 30%

If you base the student average on total points (points earned/points possible) where higher point assignments have a greater affect on the average, you will not use weights (remove the check from the check box Use Weights). Your assignment types will be as follows:

Example: Test, Homework, Quizzes

If you base the student average on total points (points earned/points possible) but would still like tests to have a greater affect on the average, you will use weights. Your assignment types will be as follows:


Step 5. Select an assignment type or enter a new one.


Step 6. If you are using weights, enter a weight for the assignment type. Step 7. Click OK.

To add more assignment types, repeat steps 4-7. To set up assignment types for classes with multiple subjects, for example: primary grades such as 1st

grade or 2nd grade. Step 1. On the Home screen, click Classes.

Step 2. Double-click the class you would like to add assignment types to.

Step 3. Click the Subject tab.


Step 4. Double-click the Subject you want to add assignment types to.

Step 5. Under Assignment Types, click Add.

You have the option to apply or not apply weights to the assignment types. If you base the student average on percentages, you will use weights.


If you base the student average on total points (points earned/points possible) where higher point assignments have a greater affect on the average, you will not use weights (remove the check from the check box Use Weights). Your assignment types will be as follows:

Example: Test, Homework, Quizzes

If you base the student average on total points (points earned/points possible) but would still like tests to have a greater affect on the average, you will use weights. Your assignment types will be as follows:



Step 6. If you are using weights, enter a weight for the assignment type. Step 7. Click OK.

To add more assignment types, repeat steps 4-9.


Adding Assignments

The Teacher Login lets you add assignments to your classes four ways. Option #1: Adding assignments on the Calendar Tab. (pg. 23) Option #2: Adding assignments on the Home screen. (pg. 26) Option #3: Adding assignments from Classes. (pg. 28) Option #4: Adding assignments from Post Grades (the Grade book). (pg. 31) *Recommended* All four options automatically display entered assignments on the Calendar tab, in Assignments, in Classes and in the Grade book. Option #1: Adding assignments on the Calendar tab: Step 1. Log in to Classroom Manager.

Step 2. On the Calendar, right-click on the date you would like to create an assignment for. Step 3. Click Add. Step 4. Click Assignment.


Step 5. Enter the Assignment Name. This displays in the Grade book. Step 6. Enter a Description. Step 7. Select the Section, or the subject you are creating the assignment for.

Step 8. Select the Date Assigned. Step 9. Select the Date Due. Step 10. Select the Grading Period.


Step 11. Select Assignment Type. Step 12. Enter how many points is the assignment worth.

If this is an important assignment, you can double or triple the points.

Step 13. To enter details regarding the assignment, click the Notes tab and enter the details. This is not

required.

If your school is using HeadMaster Online, parents can view Assignment Notes. Please note that the Assignment Notes are not for specific individual students.

Step 14. Click OK.

To enter more assignments on the Calendar tab, repeat steps 2-14.


Option #2: Adding assignments on the Home screen. Step 1. On the Home screen, click Assignments.

Step 2. Click New.

Step 3. Enter the Assignment Name. This displays in the Grade book. Step 4. Enter a Description. Step 5. Select the Section, or the subject for which you are creating the assignment.



Step 9. Select Assignment Type. Step 10. Enter how many points the assignment is worth.



Step 11. To enter details regarding the assignment, click the Notes tab and enter the details. This is not required.


Step 12. Click OK.

To enter more assignments on the Home screen, repeat steps 2-12. Option #3: Adding assignments from Classes. Step 1. On the Home screen, click Classes.

Step 2. Double-click the class you want to add assignments to.


Step 3. Click the Assignment tab. Step 4. Click Add.

Step 5. Enter the Assignment Name. This displays in the Grade book. Step 6. Enter a Description. Step 7. Select the Section, or the subject for which you are creating the assignment.







Step 14. Click OK.


To enter more assignments from Classes, repeat steps 4-13. Option #4: Adding assignments from Post Grades. Step 1. On the Home screen, click Post Grades.

Step 2. Select the Subject that you want to add an assignment to. Step 3. Click Assignments. Step 4. Click New.


Step 5. Enter the Assignment Name. This displays in the Grade book. Step 6. Enter a Description. Step 7. Select the Section, or the subject you are creating the assignment for.







Step 14. Click OK.

To enter more assignments from Post Grades, repeat steps 2-13.


Editing and deleting an existing assignment: (from Post Grades) Step 1. On Post Grades, click the assignment that you want to edit or delete. Step 2. Click Assignments. Step 3. Click Edit Assignment or Delete Assignment.


Copying Assignments

If you teach more than one section of the same subject typically found with middle and high school teachers, you can copy assignments from one section to another to keep from having to enter the same assignments again. To copy assignments: Step 1. On the Home screen, click Classes.

Step 2. Double-click the class you would like to copy the assignments to.

Step 3. Click the Assignments tab. Step 4. Click Copy.

All assignments for classes within the same grading period structure are displayed.


Step 5. To select the class you would like to copy assignments from, click the Look Up button.

Step 6. Select the class. Step 7. Click OK.

Step 8. Select the Type. This is not required.


Step 9. Check the boxes of those assignments that you would like to copy.

If you would like to select all of the assignments, click Select All at the top of the window.

Step 10. To copy the assignments, click OK.

Step 11. To save the changes made to the class, click OK.

The copied assignments are automatically displayed in the Grade book.


Entering Assignment Grades

Once you have created assignments, you can enter grades for those assignments. The Teacher Login offers two options for entering assignment grades: Option #1: From Classes (pg. 38) – displays a single class Option #2: From Post Grades (pg. 40) – displays all classes taught by the teacher Option #1: To enter assignment grades from Classes: Step 1. On the Home screen, click Classes.

Step 2. Single-click the class you want to add grades to. Step 3. Click Grades.

Step 4. Click Customize. Only do this once. Step 5. Check Show Assignments. Step 6. Click OK.

Selecting Show Assignments will select it for all class grade books.


Step 7. Click Grading Period. Step 8. Select the correct Grading Period or to display all grading periods, click View All.

Step 9. Select the Assignment you want to post grades to. Step 10. Click the first student and enter the student's grade. Step 11. Use the down-arrow or the Enter button on your keyboard to move to the next student.

To enter grades for another assignment, repeat steps 9-11.

Once you are finished entering grades, click OK in bottom right-hand corner.


Option #2: To enter assignment grades from the Post Grades window: Step 1. On the Home screen, click Post Grades.

Step 2. Select the appropriate subject.

Step 3. Click Customize. Only do this once. Step 4. Check Show Assignments. Step 5. Click OK.

Selecting Show Assignments will select it for all class grade books.

Step 6. Click Grading Period. Step 7. Select the correct Grading Period or to display all grading periods, click View All.


Step 8. Select the Assignment you want to post grades to. Step 9. Click the first student and enter the student's grade. Step 10. Use the down-arrow or the Enter button on your keyboard to move to the next student.

To enter grades for another assignment, repeat steps 8-10. Once you are finished entering grades, click OK in bottom right-hand corner.


Additional Grade Book Features

The Teacher Login has additional features to help you more efficiently track grades. These features include:

• Edit/Delete an assignment

• Omit an assignment grade for one student

• Mark a student’s assignment as Incomplete

• Omit/Include for all students

• Assign the same grade to all students

• Drop the lowest grade per assignment type

• Display an individual student’s grades

Edit/Delete an assignment: Step 1. In Post Grades, click the assignment you want to edit or delete. Step 2. Click Assignments. Step 3. Select Edit Assignment or Delete Assignment.

Omit an assignment grade for one student: Step 1. In Post Grades, click the assignment grade for the student. Step 2. Click Omit.

When a grade is omitted it is grayed out. It is displayed in the grade book, but is not included in the student average. Omitted grades are displayed on HeadMaster Online. Example: A student has been out of school for several days due to illness. The student is normally a low A/high B student. However, taking the quiz on his first day back, he did very poor, bringing his average down. You can omit that grade and allow the student to take the quiz again.


Mark a student’s assignment as Incomplete: Step 1. In Post Grades, click the assignment grade for the student. Step 2. Click Incomplete.

When an assignment is marked Incomplete, it is grayed out and Inc displays in the grade field. It is not included in the student average. Incomplete grades are displayed on HeadMaster Online. Example: A student has been out of school for several weeks due to illness. The student has work due from the previous grading period. You mark those previous assignments as Inc until the student has or has not turned it in.

Omit for all students:

You can omit all grades for a single assignment. Example: Your class takes a quiz and every student fails. You decide to take a few days to review and then retest the students. You omit the grade from the first quiz and enter the grades from the second quiz. You can compare the two grades.

Step 1. In Post Grades, click the assignment that you want to omit for all students. Step 2. Click Update All. Step 3. Click Omit for all students.


Include for all students:

You use Include for all students to remove omitted or incomplete grades. Example: The students took the second quiz and did worse than on the first quiz. You want to include the grades from the first quiz in the student averages.

Step 1. In Post Grades, click the omitted assignment. Step 2. Click Update All. Step 3. Click Include for all students.

Assign the same grade to all students:

This can be used for daily or in class work as well as homework. Example: Every student except two turned in their homework. Every student gets 100% and you change the grades for the two students that did not turn in the homework.

Step 1. In Post Grades, click the assignment you want to grade. Step 2. Click Update All. Step 3. Click Enter a grade for all students.


Step 4. Enter the grade. Step 5. Click OK.

All students should have the same grade. You can change the grades for those students that will not receive full credit for the assignment.

Drop the lowest grade per assignment type:

Depending on your assignment types and how you have them set up, you can drop the lowest grade for each assignment type. Example: You have the following assignment types: Test, Quiz, and Homework. You can drop the lowest grade for one or all assignment types.

Step 1. In Post Grades, click Update All. Step 2. Click Drop lowest grade.

Step 3. Select the Assignment Type. Step 4. Select the Grading Period. Step 5. Click Ok.


The dropped grades are now grayed out. To undo the dropped grades, click Update All and then Undo-drop lowest.

Display an individual student’s grades:

You can display all grades for an individual student without that student viewing other students’ grades.

Step 1. In Post Grades, click the student whose grades you want to view. Step 2. Click Filter Students.

Step 3. To display all students, click Show All.


Entering Skills Grades

You may need to assign non-numerical grades, such as Excellent or Satisfactory, to apply to skills that a student must master before advancing to the next grade level. Skills are assigned to subjects by the Administration in HeadMaster Pro. You are responsible for assessing the students and assigning the appropriate Skills Grade. The Teacher Login offers two options for entering Skills grades: Option #1: From the Skills Assistant Option #2: On the Post Grades window Option #1: To enter Skills Grades from the Skills Assistant: Step 1. On the Home screen, click Skills.

Step 2. To select the class you would like to enter skills grades for, click the Look Up button. Step 3. Click on the class. Step 4. Click OK.


Step 5. Select Grading Period.

Step 6. Select a student. Step 7. Select the skill. Step 8. Click the drop-down menu to select the appropriate skill grade code.

To enter skill grades for another student, repeat steps 6-8.

Step 9. Click Close.


Option #2: To enter Skills Grades from the Post Grades window: Step 1. On the Home screen, click Post Grades.

Step 2. Click the Subject you want to post skill grades for. Step 3. Click the Skills icon.

Step 4. Select the Grading Period. Step 5. Select a student.

Step 6. Click the drop-down menu to select the appropriate skill grade codes for each skill. Step 7. Click Close.


To enter skill grades for another student, repeat steps 5-6.


Adding Behavior

The Teacher Login enables you to record positive or negative behavior. Once you have entered the behavior, you can assign it to the teacher or administrator responsible for carrying out discipline. Depending on the discipline procedures at your school, your administration may need to do a basic behavior set up. For example: setting up Behavior Codes, Action Taken, and Unit Type. To add a behavior: Step 1. On the Home screen, click Behavior.

Step 2. Click New.

Step 3. To select a student, click the Lookup button. Step 4. Select a student. Step 5. Click OK.


Step 6. Enter the Behavior Code. Step 7. Enter Behavior information. Step 8. Enter the Date the behavior occurred. Step 9. Enter any Notes regarding the behavior.

The Notes field allows for an unlimited number of characters. If your school is using HeadMaster Online to display grades, assignments and attendance online, please be careful what you enter in the Notes field. Parents are able to view Behavior Notes on HeadMaster Online.

Step 10. Select the teacher or administrator the behavior is assigned to.

If, in your school, you have a teacher or administrator responsible for discipline, once you have assigned the behavior to that person, click OK to save the behavior. If, in your school, you do not have a teacher or administrator responsible for discipline and you are required to carry out the discipline, continue on to Step 11.

Step 11. Enter the Action Taken. Example: phone call to parent, detention, in-school, suspension. Step 12. Select the Action Date. Step 13. Enter the Unit Type. Example: merits, demerits, points, community service hours. Step 14. Enter the Units, or total number of merits, demerits, and so on given for this offense. Step 15. Click OK.


To enter more behaviors, repeat steps 2-15.


Creating Correspondence

With Correspondence, you can create form letters that pull information directly from the database. Correspondence can be saved and edited for use from year to year. You can print and mass e-mail correspondence. To create correspondence: Step 1. On the Home screen, click Correspondence.

Step 2. Click New.

Step 3. Enter the Name. Step 4. Enter the Description. (not required) Step 5. Select the Document Type.

Correspondence is designed to generate a letter for all individuals in the selected document type. However, you may select specific individuals or apply a search to generate a letter for a certain group. If you are creating a letter for all individuals in the selected document type, go to step 11.

You can add an attachment to correspondence that you send through mass email.


To select specific individuals: Step 6. Click the Filter/Search tab. Step 7. Select Print only these individuals in the list. Step 8. To choose specific individuals, click Select.

Step 9. Select the individuals you want to correspond with.

Press and hold the Ctrl key on your keyboard to multi-select individuals.

Step 10. Click OK.

Step 11. Click Create.


To create a form letter using merged fields:

You can select the font, font size, bold, italicized, underline, paragraph alignment, and bullets. Also, you can copy and paste a document created in Microsoft® Word and insert the necessary merged fields. Available merged fields are determined by the document type chosen.

Step 1. Click Edit, to select font and font size. Step 2. Type your letter. Step 3. Double-click on the merged field you want to add.

Correspondence has a Spell Check feature located at the top-left of the screen

Step 4. When finished with the letter, click OK.

To view and print/email correspondence: Step 1. To preview the correspondence, click Preview.


Step 2. Click Close when finished.

Step 3. Click Print or E-mail.

If you want to save this correspondence to the individual's communication log, click Save Log.

If the Save Log window does not appear, please follow these steps:

Step 1. Click OK to save your correspondence. Step 2. On the Home screen, click Options. Step 3. Click Settings. Step 4. Check the box to Log Correspondence Print Activity. Step 5. To return to the Home screen and then Correspondence, click Close. Once correspondence has been saved, you are able to edit and reuse it as often as you like. When the Save Log button is clicked, it automatically records that a letter has been sent or e-mailed on the Communication tab on the individuals’ records.

Step 4. To save the correspondence, click OK.


Teacher Reports

As a teacher you have several reports at your disposal. To access reports: Step 1. On the Home screen, click Reports.

Step 2. Click the “+” beside the appropriate book.

Step 3. Click the appropriate report. Step 4. Select Sort/Filter options.

If you are looking for a particular student or class, only use the student or class filter. You are NOT required to fill in all filter options.

Step 5. Click Preview.

There are two main reasons for a report to not display:

1 – No data has been entered for that report to display 2 – There is no data that matches the filter options selected. If this happens, try changing one of your filter options back to All. Then preview the report again.


Step 6. To print, click the Printer icon. Step 7. To close the Preview window, click Close.

Popular Reports:

Book Name Report Name Attendance Attendance worksheet Emergency/Medical Student Emergency Contacts Grades Missing Assignments – Class Missing Assignments – Student Period Grades by Class Period Grades by Student Progress Report Labels Address (Avery 5160) Lesson Plans Lesson Plans Lesson Plans – Weekly View List Parent List by Student Student Address List Student Profile Miscellaneous Student Birthday Report Rosters Class Roster Schedules Teacher Schedule

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