Developmental Education Taskforce Update for regional meetings November 2012
Taskstream taskforce update
description
Transcript of Taskstream taskforce update
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M A RC H 2 6 , 2 0 1 4
TASKSTREAM TASKFORCE UPDATE
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WORKGROUP OUTCOMES• Workgroup training summary
• What the workgroup learned regarding template and workspace creation• How to enroll participating areas• How to affiliate and provide access for users
• Tour of Miramar Taskstream• Course and program workspaces• Alignment and maps• Service area workspaces• Reports
• Demo on Taskstream access and data entry
• Homework: affiliation and access lists
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TASKSTREAM STRUCTURE
Behind the Scenes User View
Action Plan Template
Assessment Plan
TemplateWorkspace Template
Enroll Participating
Areas
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TASKSTREAM STRUCTURE
Behind the Scenes User View
Action Plan Template
Assessment Plan
TemplateWorkspace Template
Course Assessment/Action Plan Template
Course WorkspaceTemplate
Enroll Participating Areas (example BIOL 107) in Course Workspace
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STEP 1: ASSESSMENT AND ACTION PLAN TEMPLATE CREATION
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MIRAMAR ASSESSMENT PLAN TEMPLATES
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CUSTOMIZE PLAN COMPONENTSCustomizable mission
statement and outcome/measure
components
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CUSTOMIZE FINDINGS COMPONENTSCustomizable findings
details and recommendation
fields
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MIRAMAR ACTION PLAN TEMPLATES
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CUSTOMIZE PLAN COMPONENTS
Customizable action plan specifics
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CUSTOMIZE STATUS REPORTCustomizable action plan status specifics
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STEP 2: WORKSPACE CREATION
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MIRAMAR WORKSPACES
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MIRAMAR WORKSPACES
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WORKSPACE STRUCTURE AND FORMAT
Can customize standing requirements of workspace
(i.e. mission statement, learning outcomes, curriculum maps)
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WORKSPACE STRUCTURE AND FORMAT
Can customize assessment cycle length, requirements,
and plan details
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ADDITIONAL WORKSPACE FEATURESCan set up
review status
Can identify
due date
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STEP 3: ENROLL PARTICIPATING AREAS INTO WORKSPACES
• Participating Area= any level within the hierarchy
Example levels: Course
Program
Service Area
Division
• Workspaces= custom designed spaces that collect assessment data over time
Participating areas are “enrolled” into workspaces
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Administrative Service Areas
Instructional Programs
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Workspace
Participating areas
Status Report
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STEP 5: ACCOUNT CREATION WITH AFFILIATION AND ACCESS
• Account: basic staff or faculty account with no access to workspaces or reports
• Affiliation: specific workspace(s) in which the user will be expected to enter information
• Access: the type and scope of report access and review capabilities
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AMS ROLES AND ACCESS LEVELS– Miramar Manager
• Designates AMS Coordinators & their permissionsDean of PRIE, Library and Technology
– AMS Coordinators• Can access reports, create workspaces,and create forms in different levels of hierarchySLOAC Facilitator, VPs, Deans, Chairs, SLO Liaisons, Service Area Leads
– Reviewers and data contributors• Enters and reviews outcomes & assessment dataChairs, SLO Liaisons, Course Leads, Service Area
Leads
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TODAY’S HOMEWORK…ACCOUNT CREATION INFORMATION
Name Email Affiliation(s) Access level(s)Managers
Administrative Services
Student Services
Instructional Support Services
Instructional Departments
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• Course workspaces(Including alignment to program and institutional SLOs)
• Program workspaces(Including alignment to institutional SLOs and
curriculum maps)
• Service area workspaces
• Reports
TOUR OF MIRAMAR TASKSTREAM
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L E A R N I N G O U TC O M E S , A S S E S S M E N T P L A N S , A C T I O N P L A N S A N D A L I G N M E N T M A P P I N G O F O U TC O M E S
COURSE WORKSPACES
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Course outcomes are recorded and
edited
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Course outcomes can be aligned/
mapped to program and institutional outcomes
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Assessment plan can include measures,
targets, timeline and responsible personnel
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Findings include assessment results
and target achievement
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Action plan can include findings, actions, timeline, personnel, budget
requests and priority
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Status allows updates on action plan and budget
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PROGRAM WORKSPACES (INSTRUCTIONAL)
L E A R N I N G O U TC O M E S , A S S E S S M E N T P L A N S , A C T I O N P L A N S , A N D C U R R I C U LU M M A P S
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Similar structure to course workspace with
same components, except…
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CURRICULUM MAPSMap provides program-
wide visual of how courses support
program outcomes
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ADMINISTRATIVE AND STUDENT SUPPORT SERVICE AREAS
O U TC O M E S , A S S E S S M E N T P L A N , A C T I O N P L A N S , A C T I V I T Y M A P S , A N D A L I G N M E N T M A P P I N G T O O U TC O M E S
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ADMINISTRATIVE SERVICES Service area
learning outcomes and assessment
plans
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STUDENT SUPPORT SERVICES Service area
learning outcomes can be mapped to
institutional outcomes
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Activity map can show links
between service area activities and institutional outcomes
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REPORTSC O U R S E / P R O G RA M / A R E A R E P O RT S , W O R K S TAT U S R E P O RT S A N D
M I RA M A R AT A G L A N C E
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FOR USERS: SUMMARY ASSESSMENT REPORT BY COURSE
Summary of outcomes,
measures, and results
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FOR USERS: DETAILED ASSESSMENT REPORT BY COURSE
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FOR USERS: SUMMARY ASSESSMENT REPORT BY PROGRAM
Summary of outcomes,
measures, and results
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FOR USERS: DETAILED ASSESSMENT REPORT BY PROGRAM
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SUMMARY REPORT FOR MANAGING WORK STATUS
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DETAILED REPORT FOR MANAGING WORK STATUS
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DETAILED REPORT FOR MANAGING WORK STATUS
Coordinators can filter by
status
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MIRAMAR AT A GLANCE: STATUS REPORT
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MIRAMAR AT A GLANCE: MAPPING REPORTS AT INSTITUTIONAL LEVEL
Report will show all courses outcomes, programs outcomes
and activities mapped to ISLO
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MIRAMAR AT A GLANCE: MAPPING REPORTS AT PROGRAM LEVEL
Report will show all courses outcomes
mapped to program outcomes
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ANALYTICS FOR COLLEGE AS A WHOLE
Analytic reports show college- wide
results in workspace areas (e.g.
course assessment)
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TODAY’S HOMEWORK…ACCOUNT CREATION INFORMATION
Name Email Affiliation(s) Access level(s)Managers
Administrative Services
Student Services
Instructional Support Services
Instructional Departments