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Tamilnadu Industrial Development Corporation Ltd.

(TIDCO)

Shipbuilding Yard in Thoothukkudi,

Thoothukkudi District, Tamil Nadu, India

Selection of Consultants

For Preparation of Techno Economic Feasibility Study

REQUEST FOR PROPOSAL

October, 2014

(RFP/ Shipbuilding Yard – Consultants 360/00/2014)

Chairman and Managing Director

Tamilnadu Industrial Development Corp. Ltd,

19-A, Rukmini Lakshmipathi Salai

Egmore, Chennai –600 008

Phone: 044-2858 9118; Fax: 044-2855 3729

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TABLE OF CONTENTS

Section 1 - Letter of Invitation………………………………………………………4

Section 2 - Information to Consultants…………………………………………….. 5

Section 3 - Data Sheet………………………………………………………………12

Section 4 - Technical Proposal - Standard Forms…………………………………..17

Section 5 - Financial Proposal - Standard Forms…………………………………...25

Section 6 - Terms of Reference……………………………………………………..26

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Disclaimer

Information contained in this Request for Proposal (“RFP”) document and/or

subsequently provided to Bidders, whether verbally and/or in documentary form by

or on behalf of Tamilnadu Industrial Development Corporation Ltd. (TIDCO) or any

of its employees or advisors (collectively referred to as “TIDCO Representatives”),

is provided to the Bidders on the terms and conditions set out in this RFP document

and any other terms and conditions subject to which such information is provided.

This RFP document is not an agreement and is not an offer or invitation by TIDCO

to any other party. The purpose of this RFP document is to provide interested parties

with information to enable formulation of their proposal.

This RFP document does not purport to contain all the information each Bidder may

require. Bidders should conduct their own due diligence, investigations and analysis

and should check the accuracy, reliability and completeness of the information in this

RFP document and obtain independent advice from appropriate sources.

TIDCO Representatives make no representation or warranty and shall incur no

liability under any law, statute, rules or regulations as to the accuracy, reliability or

completeness of the RFP document and concerned with any matter deemed to form

part of the RFP document, award of the assignment, the information and any other

information supplied by or on behalf of TIDCO or otherwise arising in anyway from

selection process.

Prospective Bidder will be responsible for all obligations to its staff, their payments,

complying with the labour laws, minimum wages Act and any other Act relevant for

the working of the Bidder’s staff.

Under no circumstances, TIDCO will be responsible for any non-compliance with

statutory requirements of the bidder’s staff.

TIDCO may in their absolute discretion, but without being under any obligation to

do so, update, amend or supplement the information in this RFP document from

time-to-time, after intimating the same to the Bidders.

TIDCO reserves the right to accept or reject any or all proposals without giving any

reasons. Bidding process shall be governed by Laws of India and Courts at the State

of Tamil Nadu will have jurisdiction over matter concerning and arising out of this

RFP document.

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SECTION 1.

LETTER OF INVITATION

………. .2014

[Name and address of Consultants]

Dear Sir,

Government of Tamilnadu has directed Tamilnadu Industrial Development

Corporation Limited (TIDCO) to prepare a ‘Techno Economic Feasibility Study for

setting up a Shipbuilding Yard in Thoothukkudi, Tamil Nadu’.

Now, TIDCO intends to select a Consultant / Consortium of Consultants to prepare a

Techno Economic Feasibility Study for establishing Shipbuilding Yard in

Thoothukkudi, Tamil Nadu .

The Request for Proposal (RFP) includes the following documents:

Section 1 - Letter of Invitation

Section 2 - Information to Consultants

Section 3 - Data Sheet

Section 4 - Technical Proposal - Standard Forms

Section 5 - Financial Proposal - Standard Forms

Section 6 - Terms of Reference

We request you to kindly submit the bids duly completed as per this RFP on or

before 3. 00 PM on 17.11.2014.

Yours faithfully,

For Tamil Nadu Industrial Development Corporation Limited

For Principal Secretary/Chairman and Managing Director

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SECTION 2

INFORMATION TO CONSULTANTS

2.1 INTRODUCTION

2.1.1 The Consultants/ Firms are invited to submit a Technical Proposal and a

Financial Proposal, as specified in the Data Sheet for the services required for

the Assignment named in the Data Sheet. The Proposals will be the basis for

contract negotiations and for signing of a contract with the selected

Consultants / Firm.

2.1.2 TIDCO will select a Consultant/firm among those whose proposals are

accepted, in accordance with the evaluation methodology indicated in Clause

2.5.3.

2.1.3 The Consultants must familiarize themselves with local conditions and take

them into account in preparing their Proposals. To obtain first-hand

information on the Assignment and on the local conditions, consultants may

visit TIDCO before submitting a Proposal. The Consultants may contact the

officials named in the Data Sheet to obtain any relevant / additional

information on the Assignment.

2.1.4 Please note that (i) the costs of preparing the proposal and of negotiating the

contract, including visits to TIDCO, are not reimbursable as a direct cost of

the Assignment; and (ii) TIDCO is not bound to accept any of the Proposals

submitted.

2.1.5 TIDCO reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids, at any time prior to the award of Contract, without

thereby incurring any liability to the affected bidder or bidders or any

obligation to inform the affected bidder or bidders of the grounds for

TIDCO’s action.

2.1.6 TIDCO also reserves the right to terminate the contract on the grounds of

negligence of obligations as per the accepted bid conditions and/or any other

reasons not attributable to TIDCO and/or on account of any Force Majeure

events that may be decided solely at the discretion of TIDCO. In such cases

the compensation shall be restricted up to the amount paid by TIDCO and no

claim whatsoever for any compensation shall be entertained by TIDCO.

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2.2 CLARIFICATION AND AMENDMENT TO RFP DOCUMENTS

2.2.1 Consultants may request clarifications on the RFP document. Any request for

clarifications must be sent in writing by paper mail, cable, telex, facsimile, or

electronic mail to TIDCO’s address indicated in the Data Sheet. TIDCO will

give its response (including an explanation of the query, but without

identifying the source of the query) at a pre-bid meeting to be convened on

the date mentioned in the data sheet under the title “Information to the

Consultants” and will send it by mail, facsimile or electronic mail to those

who procured RFP document after the pre bid meeting. TIDCO reserves the

right to change the date of such pre-bid meeting.

2.2.2 At any time before the submission of Proposals, TIDCO may, for any reason,

whether at its own initiative or in response to a clarification requested by an

invited firm, modify the RFP documents by amendment. Any amendment

shall be issued in writing through addenda. Addenda shall be sent by mail,

cable, telex, facsimile, or electronic mail to all tenderers who have been

issued this RFP and will be binding on them. TIDCO will also upload the

addenda in its website. TIDCO may at its discretion extend the deadline for

the submission of Proposals.

2.3 PREPARATION OF PROPOSAL

2.3.1 Consultants are requested to submit a Proposal (clause 2.1.1) written in the

language(s) specified in the Data Sheet.

2.3.2 Consultants are advised to visit the area where the location for the proposed

Shipbuilding Yard in Thoothukkudi has been identified, before submission of

a proposal. The costs and liabilities if any and arising out of such visits by the

consultants are not reimbursable by TIDCO.

Technical Proposal

2.3.2.1 In preparing the Technical Proposal, consultants are expected to examine the

documents comprising this RFP in detail. Material deficiencies in providing

the information requested may result in rejection of Proposal.

2.3.2.2 If a firm considers that it does not have all the expertise for the Assignment,

it may obtain full range of expertise by associating with individual

consultant(s) and/or other firms or entities, subject to presentation of

authenticated evidence in the proposal to be submitted with regard to the said

association for the purpose of completing this assignment.

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2.3.3 The Technical proposal should provide the following information using the

attached Standard Form (Section 4A):

(i) a. A brief description of the firm’s organization (Section 4B) and

b. An outline of recent experience on assignments of a similar nature.

For each assignment, the outline should indicate, inter alia, the

profiles and names of the staff provided, duration of the assignment,

contract amount, and firm’s involvement. (Section 4C)

ii. A description of methodology and work plan for performing the

assignment (Section 4D).

iii. The list of the proposed staff team by specialty, the tasks that would be

assigned to each staff team member, and their timing (Section 4E).

iv. CVs recently signed by the proposed professional staff and the

authorized representative submitting the proposal (Section 4F).

v. Activity (work) schedule (Section 4G).

2.3.4 The Technical Proposal shall not include any financial information.

Financial Proposal

2.3.5 In preparing the Financial Proposal, consultants are expected to take into

account the requirements and conditions of the RFP documents. The

Financial Proposal should follow Standard Forms (Section 4).

2.3.6 Consultants must express the price of their services in Indian Rupees.

2.3.7 The Data Sheet indicates how long the proposals must remain valid after the

submission date. During this period, the consultant is expected to keep

available the professional staff proposed for the assignment. TIDCO will

make its best effort to complete negotiations within this period. If TIDCO

wishes to extend the validity period of the proposals, the consultants who do

not agree have the right not to extend the validity of their proposals.

2.4 BID SECURITY, SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

2.4.1 The original Proposal (Technical Proposal and Financial Proposal - Clause

2.1.1) shall be prepared in indelible ink. It shall contain no inter-lineation or

overwriting, except as necessary to correct errors made by the firm itself.

Any such corrections must be initialed by the person or persons who sign(s)

the Proposals. An authorized representative of the firm initials all pages of

the Proposal. The representative’s authorization is confirmed by a written

power of attorney accompanying the Proposal.

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2.4.2 For each Proposal, Consultants should prepare the number of copies indicated

in the Data Sheet. Each Technical Proposal and Financial Proposal should be

marked “Original” or “Copy” as appropriate. If there are any discrepancies

between the original and the copies of the Proposal, the original governs.

2.4.3 A Bid Security for an amount of Rs. 500,000/- (Rupees Five Hundred

thousand only) in the form of a Crossed Demand draft payable at Chennai

drawn in favour of “Tamilnadu Industrial Development Corpn Ltd.” from

any Scheduled bank shall be submitted along with Original Proposals. Those

proposals not accompanied by Bid Security will be treated as Non responsive

and will be liable to be rejected. Bid Security of the successful bidder will be

returned upon receipt of Performance Security - Clause 2.4.7. Bid Security of

the unsuccessful bidders will be returned within two weeks of completion of

the selection process. TIDCO is entitled to cause forfeiture of the Bid

Security if the Bidder revokes / withdraws the Bid during the period of its

validity and / or fails to comply with the conditions of the Letter of Award.

2.4.4 The original and all copies of the Technical Proposal shall be placed in a

sealed envelope clearly marked “Technical Proposal,” and the original of

Financial Proposal in a sealed envelope clearly marked “Financial Proposal”

and warning: “Do Not Open with the Technical Proposal.” Both envelopes

along with the Bid security Demand Draft (Clause 2.4.3) shall be placed into

an outer envelope and sealed. This outer envelope shall bear submission

address and other information indicated in Data Sheet.

2.4.5 Completed Technical and Financial Proposal together with the RFP

Document Fee Demand draft (Clause 3.2.1) and the Bid security Demand

Draft (Clause 2.4.3) must be delivered at the submission address on or before

the time and date stated in the Data Sheet. Any Proposal received after the

closing time for submission of proposals shall be returned unopened.

2.4.6 After the deadline for submission of proposals the Technical Proposal shall

be opened immediately. The Financial Proposals shall remain sealed until

they are opened publicly as per the terms prescribed in the Clauses 2.5.4,

2.5.5,2.5.6 and 2.5.7.

2.4.7 PERFORMANCE SECURITY

WIthin five days of the date of the Letter of Award from TIDCO and prior

the execution of the agreement, the successful Bidder shall furnish to TIDCO

a Performance Security in the form of an irrevocable Bank Guarantee from

any Scheduled Bank in favour of “Tamilnadu Industrial Development

Corporation Limited” enforceable in Chennai for an amount equalent to 10%

(Ten Percent) of the Awarded Lumpsum Fees in the Format given under

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Section 4 of RFP. Failure of the Successful bidder to lodge the required Bank

Guarantee shall constitute sufficient grounds for the termination of the

Award. The performance security shall remain in force until the satisfactory

completion of the contract and will be discharged thereafter. The obtaining of

such Guarantee (and the cost of Guarantee) shall be at the expense of the

successful bidder.

2.4.8 Liquidated Damages

In the event of delays in submission of the Final report of the Techno

Economic Feasibility Study vis a vis the Timeframe prescribed for the

proposed Deliverables in the Clause 6.6 of the RFP pertaining the submission

of the Final Report, Liquidated Damages will be payable at the rate of 1%

(one percent) of the Awarded Lumpsum Fees per week or part thereof of

delay, subject to a maximum of Five Percent of the Awarded Lumpsum Fees.

2.5 PROPOSAL EVALUATION

General

2.5.1 From the time the bids are opened to the time the contract is awarded, if any

consultant wishes to contact TIDCO on any matter related to its proposal, it

should do so in writing at the address indicated in the Data Sheet. Any effort

by the firm to influence TIDCO in TIDCO’s proposal evaluation, proposal

comparison or contract award decisions may result in the rejection of the

consultant’s proposal.

2.5.2 Evaluators of Technical Proposals shall have no access to the Financial

Proposals until the technical evaluation is concluded.

Evaluation of Technical Proposals

2.5.3 TIDCO and / or a committee constituted by TIDCO would evaluate the

proposals on the basis of their responsiveness to the Terms of Reference,

applying the evaluation criteria, sub criteria and point system specified in the

Data Sheet. Each responsive proposal will be given a technical score. A

proposal shall be rejected at this stage if it does not respond to important

aspects of the Terms of Reference and/or if it fails to achieve the minimum

technical score indicated in the Data Sheet.

Public Opening and Evaluation of Financial Proposals; Ranking

2.5.4 After the evaluation of technical proposal is completed, TIDCO shall notify

the consultants those have secured the minimum qualifying mark, indicating

the date and time set for opening the Financial Proposals. The notification

may be sent by letter, facsimile, or electronic mail.

2.5.5 The proposals of those Consultants that did not meet the minimum qualifying

mark shall be considered non-responsive to the RFP and Terms of Reference,

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indicating that their Financial Proposals will be returned unopened after

completing the selection process.

2.5.6 The Financial Proposals of only those consultants who have scored the

minimum of 60 points in the technical proposals shall be opened. The

financial proposal, which has the lowest price will be treated as the preferred

Bidder and invited for negotiation.

2.5.7 Financial Proposals shall be opened publicly in the presence of consultants’

representatives who choose to attend. Name of the consultant, quality scores,

and prices shall be read out and recorded at that point of time.

2.6 NEGOTIATIONS

2.6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim

is to reach agreement on all points and sign a contract. Negotiations will

include a discussion of the Technical Proposal, the proposed methodology

(work plan), staffing and any suggestions made by the firm to improve the

Terms of Reference. TIDCO and firm will then work out final Terms of

Reference, staffing, and bar charts indicating activities, staff, periods in the

field and in the home office, staff-months, logistics, and reporting. The

agreed work plan and final Terms of Reference will then be incorporated in

the “Description of Services” and form part of the contract. Special attention

will be paid to getting the most the firm can offer within the available budget

and to clearly defining the inputs required from TIDCO to ensure satisfactory

implementation of the Assignment.

2.6.2. Having selected the firm on the basis of, among other things, an evaluation of

proposed key professional staff, TIDCO expects to negotiate a contract on the

basis of the availability of experts named in the Proposal. Before contract

negotiations, TIDCO will require assurances that the experts will be actually

available. TIDCO will not consider substitutions during contract negotiations

unless both parties agree that undue delay in the selection process makes such

substitution unavoidable or that such changes are critical to meet the

objectives of the assignment. If this is not the case and if it is established that

key staff were offered in the proposal without confirming their availability,

the firm may be disqualified.

2.6.3 The negotiations will conclude with a review of the draft form of the contract.

To complete negotiations TIDCO and the firm will initial the agreed contract.

If negotiations fail, TIDCO will invite the firm whose proposal was the

second lowest bid to negotiate a contract.

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2.7 AWARD OF CONTRACT

2.7.1 A Letter of Award (LOA) will be issued followed by the negotiations. After

issuance of LOA, TIDCO will promptly notify other consultants on the

shortlist that they were unsuccessful and return the Financial Proposals of

those consultants who did not pass the technical evaluation (Clause 2.5.5)

2.7.2 The firm is expected to commence the Assignment immediately after

acceptance of the LOA.

2.8 CONFIDENTIALITY

2.8.1 Information relating to evaluation of proposals and recommendations

concerning awards shall not be disclosed to the consultants who submitted

the proposals or to other persons not officially concerned with the process,

until the winning firm has been notified that it has been awarded the contract.

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SECTION 3 - DATA SHEET

Clause Reference

3.1.1 A Technical and a Financial Proposals are requested.

The name, objectives and description of the Assignment are:

1. Name of the Assignment:

Request for Proposal for Selection of Consultants for Preparation of Techno

Economic feasibility Study on establishing a Shipbuilding yard in

Thoothukkudi, Tamil Nadu.

3.1.2 The name, address, and telephone numbers of TIDCO’s official is:

Thiru R.Karthikeyan Development Manager, Tamilnadu Industrial

Development Corporation Limited , 19- A, Rukmini Lakshmipathi Salai,

Egmore, Chennai –600 008; Phone: 044 – 28551192; Fax: 044-2855 3729;

email: [email protected]

3.2.1 Clarifications requested will be given during the Pre Bid meeting and

/ or will be communicated to the all those who have procured the RFP, by

mail, facsimile or electronic mail. The time table for the Bidding process is

given below:

Milestone Date

Issue of Advertisement 13.10.2014

Last Date for receipt of request for

clarifications to be given at the pre

bid meeting.

24.10.2014

Pre Bid meeting 03.11.2014 at 1500 Hours IST

Last Date for purchase of RFP

Documents

13.11..2014

Cost of RFP Documents Document Fee of Rs.10,000/- in the

form of a Crossed Demand draft

drawn in favour of “Tamilnadu

Industrial Development

Corporation Limited.” from any

Scheduled bank payable at Chennai

should be submitted along with the

Bids.

Last Date and Time of Submission

of proposals

On or before 1500 Hours on

17.11.2014

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3.3.1 Proposals should be submitted in the following language: English

3.4.1 Proposals must remain valid for 90 days after the submission date

3.5.1 Consultants must submit an original and two additional copies of the

Technical Proposal. The Financial Proposal will be submitted only in

Original.

3.5.2 Proposal submission address is: as given in the Letter of Invitation.

Information on the outer envelope should also include: PROPOSALS FOR

SELECTION OF CONSULTANTS FOR PREPARATION OF TECNO

ECONOMIC FEASIBILITY STUDY ON ESTABLISHING A SHIPBUILDING

YARD IN THOOTHUKKUDI,

3.5.3 Proposals must be submitted not later than 17.11.2014 at 3.00 PM

3.5.4 Evaluation Criteria and points to be given under each parameter of the

Evaluation Criteria.

The parameters to be considered for assessing the technical capabilities and

the maximum scores to be assigned for each parameter are detailed as below.

S. No Evaluation Criteria Maximu

m Marks

1. Experience in preparation of DPRs 60

a) Experience in preparation of Techno Economic

Feasibility Studies in India and/or elsewhere on

establishing medium and large Shipbuilding Yards,

Ship Repair yards, Dry docks, Ports with dry Docking

Facilities, Ship Repair facilities, Shipbuilding clusters

etc., of total investment not less than Rs. 500 Crores.

25

b) Experience in design/engineering of medium and large

Shipbuilding Yards, Ship Repair yards, Dry docks,

Ports with dry Docking Facilities, Ship Repair

facilities, Shipbuilding clusters of total investment not

less than Rs. 500 crores.

25

c) Experience in Financial advisory on medium and large

Shipbuilding Yards, Ship Repair yards, Dry docks,

Shipbuilding clusters medium and other infrastructure

projects such as ports, Airports, Railways, and Power

Generation of not less than Rs. 500 crores.

10

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S. No Evaluation Criteria Maximu

m Marks

2. Approach, Methodology and Work plan

Adequacy of proposed work plan & methodology

covering the following :

a. Understanding of the Terms of Reference;

interpretation, comments and coverage of TOR

for its adequacy

b. Quality of Methodology

- Specific and strategic approach in carrying

out the assignment

- Innovativeness and orientation.

c. Work Program

- Organization, staffing and activity

schedules

- Duration and input of staff months.

d. Presentation on approach & methodology to the

Committee constituted by TIDCO

2

2

2

4

10

3. CVs – Competency of Key Staff 30

a. Team Leader (with a experience in DPR / TEFS

projects in the capacity of Team Leader / Project

Manager )

5

b. Marine Infrastructure Specialist / Expert (Ports &

Port Services, Shipyards etc)

5

c. Marine Studies Expert 5

d. Market Study Expert 5

e. Financial Analyst 5

f. Environmental Expert 5

Total 100

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Following method will be adopted for assigning points for the respective parameters

under the Evaluation Criteria:

Evaluation

Criteria

Method of assigning points

I - (a), (b), &

(c)

- 50% of the total points under each of these parameters will be

assigned if the bidder had completed at least one project.

- Remaining 50% of the total points will be assigned based on a

linear scale with 100% of total points to be assigned to the

bidder who has completed five projects, under respective

criteria.

II - (a), (b), (c)

& (d)

- Assigning the score under these criteria will be decided by

TIDCO after scrutiny of the proposal received from each of the

bidder and/or presentation to TIDCO/Committee constituted by

TIDCO

- TIDCO’s decision assigning the score under these criteria will

be final.

III - (a), (b), (c) ,

(d), (e), & (f)

- The total points will be assigned to the bidder having at least one

key staff having experience in the respective area.

The minimum technical score required to be qualified is 60 Points

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SECTION 4.

TECHNICAL PROPOSAL - STANDARD FORMS

4A. Technical Proposal submission form

4B. Brief description of the Consultant / Consultant firm / Consortium of Consultants

4C. Firm’s references

4D. Description of the methodology and work plan for performing the assignment

4E. Team composition and task assignments

4F. Format of Curriculum Vitae of proposed professional staff

4G. Activity (work) schedule.

4H. Format of the Bank Guarantee for Performance Security

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4A. TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

From: (Name of Firm)

TO: (Name and Address of TIDCO)

______________________

______________________

______________________

Sir,

Subject: Techno Economic Feasibility Study for Establishing a

Shipbuilding Yard in Thoothukkudi, Tamil Nadu –

Appointment of Consultants.

Being duly authorized to represent and act on behalf of …………………….

(hereinafter referred to as “the Bidder”), and having reviewed and fully understood

all of the Proposal requirements and information provided and collected, the

undersigned hereby submits the Proposal on behalf of _________ (Name of Bidder)

for the captioned Project in one (1) original and two (2) copies, with the details as

per the requirements of the RFP, for your evaluation. We confirm that our Proposal

is valid for a period of 90 days from 17.11.2014

We also hereby agree and undertake as under:

Notwithstanding any qualifications or conditions, whether implied or otherwise,

contained in our Proposal we hereby represent and confirm that our Proposal is

unqualified and unconditional in all respects and we agree to the terms of the

proposed Agreement, a draft of which also forms a part of the RFP document

provided to us.

We hereby certify and confirm that in the preparation and submission of our

Proposal, we have not acted in concert or in collusion with any other Bidder or other

person(s) and also not done any act, deed or thing which is or could be regarded as

anti-competitive.

We understand that you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of Firm:

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4B. BRIEF DESCRIPTION OF THE CONSULTANT / CONSULTANT FIRM

/ CONSORTIUM OF CONSULTANTS

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4C. FIRM’S REFERENCES

Relevant Services Carried Out in the Last Ten Years

That Best Illustrate Qualifications

(Using the format below, provide information on each reference assignment for

which your firm/entity, either individually as a corporate entity or as one of the

major companies within an association, was legally contracted.)

Assignment Name: Country:

Location within Country: Professional Staff Provided by

Your Firm/entity (Profiles):

Name of Client: No. of Staff:

Address:

No. of Staff-Months;

Duration of Assignment:

Start Date

(Month/Year):

Completion Date

(Month/Year):

Approx. Value of Services (In

Rs/ US$):

Name of Associated Consultants, if any:

No. of Months of Professional

Staff, provided by Associated

Consultants:

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and

functions performed:

Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

Note: Completion Certificates/ Work Orders shall be submitted along with the reference.

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4D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT

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4E. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Technical/ Managerial Staff

S.

No

Name Position Task

i.

ii.

iii.

iv.

v.

vi.

vii.

2. Support Staff

S.

No

Name Position Task

i.

ii.

iii.

iv.

v.

vi.

vii.

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4F. FORMAT OF CURRICULUM VITAE (CV)

FOR PROPOSED PROFESSIONAL STAFF

1. Proposed Position:

2. Name of Firm:

3. Name of Staff:

4. Profession:

5. Date of Birth:

6. Years with Firm/Entity: Nationality:

7. Membership in Professional Societies:

8. Detailed Tasks Assigned:

9. Key Qualifications:

[Give an outline of staff member’s in-depth and successful experience and training

most pertinent to tasks on assignment. Describe degree of responsibility held by staff

member on relevant previous assignments and give dates and locations, Reference

projects, Client’s acknowledgments of successful completion of projects. Use about

half a page.]

10. Education:

[Summarize college/university and other specialized/management/ professional

education of staff member, giving names of schools, dates attended, and degrees

obtained. Use about one quarter of a page.]

11. Employment Record:

[Starting with present position, list in reverse order every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organizations, titles of positions held, and locations of assignments. For experience

in last ten years, also give types of activities performed and Client references, where

appropriate. Use about three quarters of a page.]

12. Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking,

reading, and writing]

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data

correctly describe me, my qualifications, and my experience.

Date:

[Signature of staff member and authorized representative of the

Firm]Day/Month/Year

Full name of staff member:______________________________________

Full name of authorized representative: ___________________________

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4G. ACTIVITY (WORK) SCHEDULE

A. Activity Schedule:

Week wise Program (in form of Bar Chart)

[1st, 2nd, etc. are weeks from the start of assignment]

S.

No

Item of

Activity

(work)

1st 2

nd 3

rd 4

th 5

th 6

th 7

th 8

th 9

th 10

th

B. Completion and Submission of Reports:

Reports Program: (Date)

1. Inception Report

2. Interim report

3. Draft Report

4. Final Report

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4H - FORMAT OF BANK GUARANTEE FOR PERFORMANCE SECURITY

(To be stamped in accordance with Stamp Act)

(Name of Bank) ........................... hereby agree unequivocally and unconditionally to

pay at Chennai within 48 hours on demand in writing from the Tamilnadu Industrial

Development Corporation Limited (TIDCO) or any Officer authorized by it in this

behalf, of any amount up to and not exceeding Rs. ...... (Rupees................only) (an

amount equivalent to 10% of the awarded Lumpsum Fees) to the said Tamilnadu

Industrial Development Corporation Limited on behalf of ......................, (hereinafter

referred to as Bidder) who have undertaken to TIDCO to provide Consultancy

Services for preparation of Techno Economic Feasibility Study on Establishing A

Shipbuilding Yard in Thoothukkudi, Tamil Nadu

This guarantee is irrevocable and shall be valid and binding on this Bank up to and

including (date corresponding to three months from the date of execution of the

Agreement) and shall not be terminable by notice or any change in the constitution

of the Bank or the form of contract or by any other reasons whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given, concerned or agreed with or without our

knowledge or consent, by or between parties to the said within written contract.

In case any dispute arising out of or in connection with the encashment of Bank

Guarantee, the courts in Chennai will have jurisdiction.

We .........................(name of the Bank) do hereby irrevocably undertake to, without

any reference to the Bidder or any other person and irrespective of the fact whether

any dispute is pending between TIDCO and the Bidder before any court or tribunal

or arbitrator relating thereto, pay the amount due and payable under this guarantee

without any demur, merely on a demand from TIDCO stating that the amount

claimed is due by way of loss suffered by reason of any breach by the said Bidder of

any the terms and conditions contained in the said RFP and other communications or

by reason of the said Bidder’s failure to perform the covenants of the same. Any

such demand made on the Bank shall be conclusive, absolute and unequivocal as

regards the amount due and payable by the Bank under this guarantee.

Place:

Date:

Signature

-----------------------

For

-----------------------

Banker’s Rubber Seal and Full Address

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SECTION 5 - FINANCIAL PROPOSAL - STANDARD FORMS

FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

From: (Name of Firm)

To: (Address of TIDCO)

_____________________

______________________

Sir,

Subject: Techno Economic Feasibility Study for Establishing a Shipbuilding

Yard in Thoothukkudi, Tamil Nadu

We, the undersigned offer to provide the consulting services for the above in

accordance with your Request for proposal dated xxxxx and our proposal (technical

and financial proposal) dated xxxxx. Our attached financial proposal is for the sum

of Rs. ……….. (Figs) (Rupees. Words only/-). This amount includes all applicable

taxes including local which we have estimated at Rs. (Figs xxx) (Rupees. words

only/-) and is exclusive of the Applicable Service Taxes.

Our financial proposal is binding upon us up to expiring of validity period of the

proposal, i.e. date xxx.

We undertake that, in competing for and if the award is made to us, in executing the

above contract, we will strictly observe the laws against fraud and corruption in force

in India namely “Prevention of Corruption Act 1988”.

We understand that you are not bound to accept any proposal you receive.

Lump sum fee for providing services including out

of pocket expenses and all other expenses, taxes

complete but excluding service tax.

Fee in Rs. figure. (Rupees in

words)

Yours sincerely,

Authorized Signature:

Name and Title of Signatory: Name of the Firm:

Address:

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SECTION 6.

Terms of Reference

6.1 Preamble

6.1.1 Given the strong accent in the ‘Vision Tamil Nadu 2023’ document for

accelerating growth in terms of overall GSDP and Per-capita incomes, it is

necessary that the secondary sector of the State’s economy whose main

component is the manufacturing industry needs to grow at the rate of 14 %

per year on an average. The growth of manufacturing industry will be the

major force in achieving the targets under ‘Vision Tamil Nadu 2023’. The

relative share of manufacturing sector in Tamil Nadu’s GSDP will be

increasing from the present to 22% over the next 9 years.

6.1.2 Manufacturing industry not only creates large number of jobs, but it is also the

key to the growth of the Services sector. As outlined in the ‘Vision Tamil

Nadu 2023’ document strengthening manufacturing sector in Tamil Nadu

will imply

Increasing the scale of manufacturing processes and Capturing Higher

value addition in manufacturing goods made in the State

Increase in investments in manufacturing industry

Encouraging greater scale and depth in manufacturing industries.

6.1.3 Shipbuilding / Ship repair which is a wholesome manufacturing Industry

involving several components of metal working and fabrication

Shipbuilding industry is considered important for any region because of its

characteristic ability of bringing together large amounts of workforce and

financial resources. This industry has an influence on a region’s economy

due to high multiplication factor it produces throughout the production chain.

6.1.4 A proposal for establishing a Shipbuilding yard in Thoothukkudi was

announced by Hon’ble Chief Minister of Tamil Nadu in December 2012.

Following this Hon’ble Chief Minister, in the Tamil Nadu Government

Budget 2013 -14, it was announced that this shipbuilding yard will be

established in Thoothukkudi (Tuticorin, Tamil Nadu) by TIDCO under Public

Private Partnership (PPP) mode.

6.1.5 At the current industry environment, a new shipbuilding yard which requires

marine infrastructure i.e. a sheltered water basin and an approach channel etc.,

along the southern coast of Tamil Nadu (Thoothukkudi district) may not be

able to attract investors, unless it is a relatively lower investment facility.

Building a low investment shipbuilding facility is possible only if the cost of

marine infrastructure viz., marine side facilities required for shipbuilding and

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ship repair is kept low. This means the shipbuilding yard should be within an

existing port/ harbour and be supported by land based facilities along the shore

in proximity.

6.1.6 A detailed evaluation of shore based locations both north and south of the

Thoothukkudi town that were identified for this project was carried out by

TIDCO. Based on this evaluation, it was found that establishing the

shipbuilding yard project in the old harbour of Thoothukkudi (now called as

Zone B of VOC Port, Tuticorin) may be a viable option in which the

investments in the marine side facilities required for shipbuilding / ship repair

ca be kept low.

6.1.7 The old harbor located in Thoothukkudi which was handling very small ships

(Motor Vessels) and cargo carrying sailing boats, was declared as a minor

anchorage port in 1868. To cope with the increasing trade, Government of

India sanctioned construction of an all-weather port at Thoothukkudi in the

sixties. On 11 July 1974, the newly constructed port was declared as the 10th

major port of the country and it is reported that on 1st April 1979, the harbour

and the newly constructed VOC Port, were brought under Tuticorin Port

Trust, now called as VOC Port Trust and is called as Zone B of V O C Port.

6.1.8 The suitability of this location for the proposed shipbuilding yard is described

below:

This old harbor located north of the VOC Port, Tuticorin has a water

front of about 800 mtrs. It has a defunct railway siding. The East Coast

Road runs skirting this old harbor area on its western side. The

Thoothukkudi Fishing harbor is located south of this old harbor. After

VOC Port became operational, this old harbor was mostly used for

handling the cargo carrying sailing boats

If the water basin in this old harbor is dredged to have a draft of about

9 metres and if reclamation of lands of 90-100 acres along the northern

sea shore of this harbor is done, the water front can be extended up to

about 1.25 kms. and make this location suitable for setting up a medium

sized shipbuilding yard and for setting up a ship repair facility for repair

of small and medium sized vessels.

6.2 Objective

The objective of this consultancy is to prepare a Techno Economic Feasibility

Study (TEFS) for firming up the TIDCO’s requirements in respect of

development and construction of the Project and associated facilities.

http://en.wikipedia.org/wiki/Government_of_India

http://en.wikipedia.org/wiki/Government_of_India

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6.3 Scope of Services

The scope of services envisaged for the preparation of Techno-Economic

Feasibility Study is as follows:

Collection and Research of Available Data

Market Research , Strategic Planning and Product Mix Optimization

Location Analysis including Surveys and Investigations

Conceptual design and derivations and Master Plans

External Infrastructure

Cost estimates and Financial analysis

Project Structuring for Implementation

Initial Environmental Impact Analysis

6.4 DETAILED SCOPE OF WORK

6.4.1 Collection and review of available data

On award of work, consultant shall collect data from sources relevant to the

project. The consultant shall also identify the additional data and collect the

same from the concerned authorities. Consultant will research all these data.

6.4.2. Market Research, Strategic Planning and Product Mix Optimization

The Consultant shall carry out detailed Market Research and assess the

demand the proposed Shipbuilding Yard in Thoothukkudi for the next 30

years and finalize the project development strategy including Planning and

Product Mix Optimization. The tasks expected to be carried out as part of

these studies may include

Market Research

a. Detailed overview of the shipbuilding industry in / India , South East

Asia, covering the details of existing shipbuilding industry, backward

linkages for raw material and technology, forward linkages, segment

wise turnover, employment, etc.

b. Study the policies of Government of India /Tamil Nadu relating to the

incentives/ available for the shipbuilding industry.

c. Study of Economic and Investments Scenario in Tamil Nadu

including investment attractiveness, comparison with other states and

regions, attractiveness of proposed shipbuilding yard from the point

of view of foreign investors etc.,.

d. Study the upcoming and proposed infrastructure developments in the

hinterland.

e. SWOT analysis of the shipbuilding industry along the East Coast in

India ( indicating key drivers to realize the potential)

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f. Consultant shall carry out interactions with segment wise key players

in shipbuilding industry and elicit their plans and their requirements

and also organize stakeholder consultations and extract the views of

the prospective investors for the proposed shipbuilding yard

Demand Assessment

The Demand for the proposed shipbuilding yard shall be assessed taking

into account the trends in shipping industry, macro-economic and

demographic indicators and the location’s potential to attract customers

and investors.. The assessment shall include demand projections for each

of the segments of the shipbuilding industry over the project period. The

phasing of the development would be based on the demand potential

identified including

i. Target Groups Perceptions (Perception about the location of the

proposed Shipbuilding yard) and Requirements

ii. Government support requirement related inputs

Based on market studies, the consultant shall prepare a marketing strategy

which may also include derivations viz.,

a. Identifying major segments of shipbuilding industry and activities

that may be considered based on market studies and value

addition criteria.

b. Constraints in entering select segments of shipbuilding industry

based on customer perception; infrastructure and Government

Policy dictate.

c. Segment classifications where India / Tamil Nadu exhibit

competitive strengths- skilled manpower, resource base, cost

advantages.

6.4.3 Location Analysis and Studies, Surveys and Investigations

The consultant shall carry out an analysis of the identified location and its

surroundings and carryout surveys and Investigations. These may include

Shipping traffic pattern analysis

Topographic, bathymetric and ground studies

Locational advantages including hinterland Connectivity (Road, Rail,

Port and Airport )

Socio-economic profile of the hinterland and Available social

infrastructure

Ancillary industry and labour availability study

Existing and proposed developments in the region

Existing visible utilities - Details of nearby sources for water, and power

Development constraints, Quarry/ borrow material sources identification

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The above information shall be supported with the data reference and maps

of relevant scale (wherever applicable).

6.4.4 Conceptual Design and Derivations and Master Plans

i. The financial success of the shipbuilding yards depend on decisions made

at the design stage. Such concept design components may cover the

process concept, Concept design of other facilities and infrastructure that

may include dry docks, ship lifts, ship launch systems, piers, quays,

breakwaters, dredging, fabrication shops and offices.

ii. The concept design derivations may include:

- Layout plan showing major facilities such as docking facilities, quays,

piers, workshops and lay down areas

- Sizing of production area buildings

- Sizing and locating docking facilities

- Routing of services, location of substations and compressor houses

and related utilities.

- Overall layout of the shipyard workflows

Master Plan

Final layouts / sizes of production work areas and waterfront

Production workshop layouts, levels of technology and operations

Equipment lists in relation to the demand assessment.

Civil and structural engineering and Mechanical & Electrical services

arrangements and Manpower distribution and organization

Overall programme for development.

6.4. 5 Facilities and Infrastructure Demand

Based on the product mix and the industrial / social facilities defined in

the demand assessment and the concept design derivations, the consultant

shall prescribe the facilities and infrastructure requirements for the

proposed shipbuilding yard which may include

- Dry docks

- Ship lifts, Floating docks, Ship launch systems etc

- Breakwaters, Dredging

- Assembly and construction shops

- Workshops and stores

- Offices and amenities

External Infrastructure / Utilities

a. Defining of the hierarchy of roads along with capacity by assessing

the traffic expected from the proposed facilities.

b. Fixing of the Railway line / siding requirements

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c. Estimating the total water demand based on the defined product mix

and identification of the water source.

d. Estimating the wastewater demand and identifying the disposal

points.

e. Estimating the power demand and identifying nearest source for

power.

6.4.6 Cost Estimates and Financial Analysis

Consultant shall prepare cost estimates for the components facilities required

for developing the project. The cost estimate shall also include the operation

cost. A detailed Financial Analysis shall be undertaken to assess the viability

of the Project. The financial viability analysis would be based on the

technical data and Demand assessment made. The viability assessment shall

be carried out by using IRRs, NPVs DSCR and Pay back method and would

include the following:

Periodic asset replacement/ maintenance expenditure, revenues,

operating expenses, project cash flow considering project execution

period, phasing and funding mix

Financial viability with a horizon of 30 year period with IRR, NPV, Pay

Back period

Sensitivity analysis based on variations in revenue streams, project cost,

debt cost and O&M assumptions

6.4.7 Project Structuring for Implementation

Different implementation options shall be analyzed based on the viability

following details shall be captured

Feasibility of implementation of this project by various modes including

the PPP route.

Suggesting suitable legal and institutional framework for the project

development based on PPP mode

Draw the implementation strategy where the details regarding the

responsibilities involved in the project development and operation stage

shall be identified and listed.

6.5 Initial Environmental and Social Impact Analysis.

Consultant is required to carry out an Initial Environmental and Social Impact

Analysis to assess that the project will be environmentally sustainable.

Through this analysis, the cconsultant is required to identify the

environmental and social issues in order to plan a sustainable development.

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This analysis shall also include studies on:

General environmental settings of the project location through available

published / authentic data both for Terrestrial and Marine Environments

The socio-economic profile of the region and identifying the impacts on

the Terrestrial, Marine and Socio-economic environments due to the

proposed development

Gulf of Mannar Biosphere, based on available data and interactions with

relevant organizations

The Compatibility with Coastal Regulation Zone (CRZ) rules

Mitigation measures

6.6 Proposed Deliverables and Timeframe

Proposed deliverables and timeframe for the study are provided below.

i. Deliverable Timeframe ( from the date of

signing of agreement with TIDCO)

ii. Inception Report 4 weeks

iii. Interim Report 16 weeks

iv. Draft of the Techno

Economic feasibility Study

20 weeks

v. Final Techno Economic

Feasibility Study

Within two weeks from date of

receipt of comments from TIDCO

6.7 Payment Terms

Proposed payment terms for the study are provided in the following table.

Deliverable % to total work

order value

1. On submission of Inception Report 25%

2. On submission of Interim Report 25%

3. On submission of Draft Techno Economic

Feasibility Study

25%

4. On submission of Final report of the Techno

Economic Feasibility Study

15%

5. On approval of Final report of Techno

Economic Feasibility Study by the Government

of Tamil Nadu

10 %

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