Tally.ERP 9 for APMC Agents

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for APMC Agents

Sale and Post-Sale Module

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2

Agenda

• Overview of APMC

• Operations by an APMC Agent

• Business Process Flow

• Tally.ERP 9 for APMC Agents

• Primary Requirement

• Tally.ERP 9 – Fitment


APMC Agent’s Business – An Overview

MODES OF OPERATION

AGRICULTURAL PRODUCE MARKET COMMITTEE (APMC) AGENT’S SOLUTION ON TALLY.ERP 9

SALES MANAGEMENT APMC YARD MIS REPORTSACCOUNTS MANAGEMENT

PURCHASE MANAGEMENT

GRADING & STORAGE MANAGEMENT

· TDS, Income tax

· VAT

· Labor cost tracking

· Credit management

· Daily, Weekly, Monthly purchase sales report for APMC Yard

· Product wise reports

· Farmer wise reports

· Period wise reports

· Accounts payable

· Accounts receivable

· Store management

· Advance payments to farmers

· Farmers interest calculation

· Project cost centers

· APMC Dash Board

· APMC Yard payable reports

- Association fund wise

- KATA wise

- Market fund wise

· APMC related MIS reports

- Period wise goods receipt

- Farmer wise goods receipt

- Product wise goods

- Period wise purchase

- Farmer wise purchase

- Product wise purchase

- Period wise sales

- Farmer wise sales

- Product wise sales

- APMC purchase sales

- APMC tender allotment

· APMC address books

- Farmers address book

- Customers address book

· Pure Commission Agent

· OWN Trading Agent

· Commission Trading Agent

· Goods Receipt Note generation capturing inventory details

· Tender allotment by APMC Yard

· Purchase against tender allotment

· Cost center management

· Automatic ledger creation

· Automatic purchase voucher with VAT

· God names in all reports

· Auto Consumption for excess / Account for shortage of bags in direct purchase from farmers

· Auto consumption voucher

· Adjust VAT rate as per operating module

· Auto calculation of various fees, charges associated with stock items in vouchers

· Manage grade/quality levels for produce

· Allot grade levels

· Set price of produce as per grade levels

· Auto transactions for inventory management

· Bag tracking of produce

· Storage management

· Automatic sales voucher creation with / without VAT

· Multi-purchase with single sales invoice

· Multi-purchase with agent sales

· Farmer reference list report

· Adjust VAT rate as per operating module

· Transaction wise labor charges / Hamali calculation

· Bags tracking in sales

· Auto creation of transactions capturing inventory effect


Structure of APMC Agents’ Operations

APMC Agents’Solution

Purchase & Tender

Management

MIS Reports

Grading & Storage

Management

AccountsManagement

Sales Management


Business Process Flow – Pure Commission Agent (PCA)

Farmer goes to APMC Yard with produce

PCA sanctions GRN to farmer, collects produce & takes sample produce to APMC

authorities for grading

APMC grades the produce, allots tender to PCA via

bidding, fixes price of produce, and the buyer

PCA purchases the produce against the alotted tender

PCA sells the produce to buyer, either single purchase- single sale or multi-purchase-single sale, as per the tender

PCA makes the payment to farmers & receives payment from customer in stipulated

time

PCA submits mandatory reports to APMC, pays

mandatory fees

Farmer contacts PCA

PCA sells the produce to a licensed OTA / CTA

SALES PROCESS THROUGH PURE COMMISSION AGENT (PCA)


Business Process Flow – OWN Trading Agent (OTA)


OTA buys produce from farmer directly

Farmer contacts licensed OTA

OTA sells to the customers at a margin

PCA sells the produce to a licensed OTA

OTA stores the produce

SALES PROCESS THROUGH OWN TRADING AGENT (OTA)


Business Process Flow – Commission Trading Agent (CTA)


CTA buys produce from farmer directly

Farmer contacts licensed CTA

CTA sells to the customers at a commission

PCA sells the produce to a licensed CTA

SALES PROCESS THROUGH COMMISSION TRADING AGENT (CTA)


APMC Agent’s Business – Purchase & Tender Management

Purchase & Tender

Management

MIS Reports

AccountsManagement

Grading & Storage

Management

Sales Management



Primary Requirement – Purchase & Tender Management

Category / Module Major Requirement Explanation

Purchase & Tender Management

Generating Goods Receipt Note

Date, Farmer’s name, contact details, produce being purchased, VAT applicable/not applicable, number of bags, e-sugam status

Tender allotment by APMC Date, Produce for which tender is allotted, Quality/grade of produce, Rate of purchase, Party to which tender is allotted, Tender number

Purchase against allotted tenders

Voucher number, Update the inventory, Multiple purchase against a tender, Cost center, Party name, Produce details, Price, Other charges involved, VAT

Purchase & tender reports Reports to be submitted to APMC yard on daily, weekly & monthly basis, Purchase reports – filtered by farmers/ product/ period wise, Tender reports – filtered by farmers/ product/ period wise


Tally.ERP 9 Fitment – Purchase & Tender Management

SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Goods Receipt Note Yes

2 Cost center class Yes

3 Capture quality of produce Yes

4 Voucher class Yes

5 Details of seller Yes

6 Details of the bill Yes

7 Commission Yes

8 Hamali & other charges Yes

9 Variable input VAT Yes

10 GRN report – farmer / product / period wise Yes

11 Tender allotment Yes

12 Mandatory reports to APMC Yard Yes


APMC Agent’s Business – Grading & Storage Management

MIS Reports

AccountsManagement

Purchase & Tender

Management

Grading & Storage

Management

Sales Management



Primary Requirement – Grading and Storage Management


Grading and Storage Management

Grading of the produce by APMC Yard

The APMC Yard receives the sample from agent and grades the produce based on its quality. This is to ensure that the farmers gets the right price for the produce.

Pricing of the produce as per the grade allotted

With the grading, the price of the produce is also fixed.

Storage in bags in APMC Yard / Godowns

The farmer delivers the produce in the godowns taken up by agents in the yard. The stock in the godown needs to be tracked as the transactions involve sourcing produce from different farmers.

Update the inventory status Agent needs to keep track of the inventories as there is a variety of buyer ranging from other agents to corporate customers.


Tally.ERP 9 Fitment – Grading and Storage Management


1 Levels of produce quality / grade Yes

2 Price set for different grades Yes

3 Stocking of bags in godowns Yes

4 Update the inventory status Yes

5 Cost center management Yes


APMC Agent’s Business – Sales Management

MIS Reports

AccountsManagement

Grading & Storage

Management

Sales Management


Purchase & Tender

Management


Primary Requirement – Sales Management


Sales Management Inventory update The agents need to update the inventory status, which requires them to pass vouchers. This is automated in the module.

Multi-purchase single sale There are tenders which require multiple purchases from different farmers to cater to the need of one buyer. Such transactions can be carried out in one go.

Miscellaneous charges associated with every transaction

There are a number of charges like hamali, market cess, commission, bardhan, weight fee, association fund etc. associated with a transaction. All these transactions need to be captured.

Commission / margin in the sale

Depending on the nature of the agent, the amount of margin/ commission would vary.

Statutory guidelines of sales Depending on the nature of produce, VAT needs to applied at different rates. This information needs to be captured.


Tally.ERP 9 Fitment – Sales Management


1 Multiple- purchase single sale Yes

2 VAT associated with produce Yes

3 Automatic creation of ledgers Yes

4 Hamali per bag Yes

5 Commission, market cess % Yes

6 Tracking of bags Yes

7 Association fund Yes

8 Bardhan Yes

9 Weight fee Yes

10 Auto consumption of excess bags Yes

11 Accounting for less number of bags Yes

12 Farmers reference list report Yes


APMC Agent’s Business – Accounts Management

MIS Reports

AccountsManagement

Grading & Storage

Management

Sales Management


Purchase & Tender

Management


Primary Requirement – Accounts Management


Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the agent to track the profitability and expenses.

Statutory compliance (VAT, CST)

VAT, Input VAT, & Output VAT need to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses.

Product-wise, Farmer-wise, Period- wise account management

In case of multi-product and multi-supplier/farmers the reports are desired by each category.

Labor costs, other mandatory fees

The APMC Yard requires the agents to pay mandatory fees for every transaction, depending upon the nature of transaction.


Tally.ERP 9 Fitment – Accounts Management


1 Balance sheet – schedule VI Yes

2 Profit and loss statement – schedule VI Yes

3 Goods Return Note Yes

4 Multi-purchase single sale vouchers Yes

5 Stock summary report Yes

6 Tender allotment Yes

7 Labor cost tracking Yes

8 Outstanding receivable and payable Yes

9 Trial balance Yes

10 Advance payment to farmers Yes

11 Interest calculation Yes

12 Sales and purchase management Yes


APMC Agent’s Business – MIS Reports

MIS Reports

AccountsManagement

Grading & Storage

Management

Sales Management


Purchase & Tender

Management


Primary Requirement – MIS Reports


MIS Reports APMC Yard reports Every agent needs to submit some mandatory reports to the APMC Yard on a daily, weekly and monthly basis. This is to ensure that the purpose of creation of APMC Yard i.e. benefiting the farmers, is served.

APMC Dash Board A comprehensive summary for the agent to analyze the health of business is required. The report summarizes financial position, accounts details and lists the top supplier and customers.

Product-wise reports The agents require all the goods receipt, purchase and sales report are to be made available product wise.

Farmer-wise reports The agents require all the goods receipt, purchase and sales report are to be made available farmer wise.

Period-wise reports The agents require all the goods receipt, purchase and sales report are to be made available period wise.

APMC tender allotment The consolidated list of all the tenders allotted over a period of time, and the supplier and customer involved is made available to the agents.

APMC purchase sales A list of all the purchases made and the sales done is available. The business involves multi-purchase & single sale scenarios. This helps in having a better understanding of the progress.

APMC address book Farmers address book, customers address books are maintained.


Tally.ERP 9 Fitment – MIS Reports


1 APMC Dash Board Yes

2 APMC Yard payable reports – Association fund wise Yes

3 APMC Yard payable reports – KATA wise Yes

4 APMC Yard payable reports – Market fund wise Yes

5 Period wise goods receipt report Yes

6 Farmer wise goods receipt report Yes

7 Product wise goods report Yes

8 Period wise purchase report Yes

9 Farmer wise purchase report Yes

10 Product wise purchase report Yes

11 Period wise sales report Yes

12 Farmer wise sales report Yes


Tally.ERP 9 Fitment – MIS Reports


13 Product wise sales report Yes

14 APMC purchase sales Yes

15 APMC tender allotment Yes

16 APMC farmers address book Yes

17 APMC customers address book Yes

Contd..


Thank You

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Tally.ERP 9 for APMC Agents

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