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Tahasildar Documentation
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Transcript of Tahasildar Documentation
Tahasildar Office BLACK swastik.
AProject Report On
TAHASILDAR OFFICE (SETU)(Demo)
SUBMITTED BY:-
Rajendra Natha Bhalekar
UNDER THE GUIDENCE OF
Prof. Bharathi Anbarasan
University of Mumbai Bachelor of Computer Science.
Thim College, ThaneFor
Academic year 2008-2009.
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Tahasildar Office BLACK swastik.
PREFACE
Over the last few years, computer already had a considerable impact on many aspects of our society. Medicine, Government, Banking, Educational Institutions, Engineering, Railway and Airline Reservations – these are only some of the fields in which computers are already playing a highly significant role. Over the next few years, there would be a great increase in the application of computer and would have a wide use of computers in our day-to-day life.
Computer science has existed as an independent discipline dealing with the systematic processing of information for more than three decades. In the years to come, the database system will become increasingly widespread and increasingly important. The number of systems installed or under development is growing at a considerable speed.
This project is also a part of this trend and is very easy and flexible to use. It is totally GUI based.
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ACKNOWLEDGEMENT
I wish to thank all those skillful persons who helped me to make this project possible.First and Foremost, I would like to thank My Parents, Staff members of
Thim College and Staff members of Bhiwandi Tahasildar Office who helped me in getting all the requisite information for the project.
The technical review was done by Mrs. Bharathi Anbarasan [Project Guide who helped us and guided us throughout my project]. Every Faculty has a part in this successful co-operation of my project. However, Prof. Bharathi Anbarasan has helped me a lot in critical situations whereas Prof. Sonali Saraf has played an important role in the preliminary stages.
And, finally I wish to thank to all friends who helped me directly or indirectly.
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Tahasildar Office BLACK swastik.
Rajendra Natha Bhalekar
INDEX
Sr.No Contents PageNo.1 Organizational Overview 52 Description of Present System 63 Limitations of Present Existing System 74 The Proposed System 85 Advantages of the Proposed System 96 Software & Hardware Requirements 107 GANTT Chart 118 Context Analysis Diagram 129 Data Flow Diagram 13
10 Structured Chart of System 1611 System Flowchart 1712 ER-Diagram 1813 Event Table 1914 Menu Tree 2015 Flowchart 2116 Program List 2217 Data Dictionary 2318 Program Specification 2619 Table List 2720 Form Layout 3021 Tree Diagram 3322 Bibliography 3423 Report List 4524 Report Layouts 5025 58
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EXISTING SYSTEM
The present system works manually. The system maintains information about all the Citizens who apply for the Certificate, Most of the information is stored in registers.
When any enquiry is done, then every time they have to refer registers which is very Time Consuming. The information of all the Person’s in the City is maintained viz. name, address, phone no. Reports regarding to the Citizen’s Application forms or Important Information or Documents are given to the Office Daily and Monthly.
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LIMITATIONS OF PRESENT SYSTEM:-
Although the present system is working properly, it has many limitations. They are as follows: -
Most of the work is done manually. Data is stored in registers, which is very tedious and inefficient. Searching data from registers is time consuming. Modification and updation of information manually will require more time as all the related information present in other registers also need to be updated. Even though, some part of the system is computerized i.e. they are stored in MS-Access databases, the updations done in any one database does not reflect in other databases immediately. Also, relying on registers is also inefficient. The durability of registers would be less as the pages may get torn as time passes.
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PROPOSED SYSTEM :-
This project for the Tahasildar Office will prove very useful since it is very much reliable and GUI based.
The front end of the system is in Visual Basic & back end is MS-Access.Whenever the Person does an enquiry, an enquiry form will be show to them.The Persons details like name, Phone no, Address, E-mail etc. are stored in Citizen Database.Whenever, any modifications or deletions are done in the records, they will be immediately reflected in the remaining related place.Certificate Details & Citizen Details like name, address, contact no are also maintained.All the reports necessary for the entire system are generated. These reports will be provided in a user-friendly manner.
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ADVANTAGES OF PROPOSED SYSTEM
The proposed system is completely automated hence very less space is required. It gives very accurate result thus making the technology of one. Less staff is required as to do same piece of work earlier done by team of people. Thus it is both economically as well as operationally feasible.
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Software & Hardware Requirement
Hardware
Microsoft Windows XP professional
Processor:Intel(R) Pentium(R) 4CPU @1.70GHz
Memory:(RAM)256MB
Software
Front End:Microsoft Visual Basic 6.0
Back End: Microsoft Office Access
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GANTT CHARTDefine TimeActual Time
1.0 Project Planning Phase 1) Project Search 2) Finalize Project 3) Requirement of Project 4) Scheduling of Project
2.0 Analysis Phase 1) Gather Information 2) Built Prototype 3) Data & Program Model
3. 0 Design Phase 1) Context Level DFD 2) System Design 3) Structured Chart, System Flowchart, All DFD 4) Form & Report Designing 5) Project Coding
4.0 Implementation Phase 1) Model Testing with Validation 2) System Integration 3) System Testing 4) Complete Documentation 5) Install Program
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227
297
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78
148
298
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2012
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2912
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Setu (Tahasildar)
Certificate
Government
PersonCertificate Details Enquiry
CertificateDetails
Person Details
Person Documents
Receipt Fees Details
Receipt Fees Pay
Receipt
Report Details
Person
Application Form
Person Database1.0
Form Database Master
2.0
Enquiry Genration
Enquiry master
Person 3.0
Submit Form
Submit transactionApplication
Form
Person Details
Form Details
Form DetailsApplication
Form
Person
Person Details
Enquiry Details
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Application Form
4.0
Varification Process
5.0
Report generation
Except Form
Reject Form
Goverment
Except Form
Reject Form
Report
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Tahasildar System
Form verification Department Enquiry Department
Report MaintainDepartment
A B C
A
Person Database
Enquiry DetailsPerson Details
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B
Person Database
Form Submit
ReceiptPerson Details
C
Database Tahasildar Office
DetailsUpdate Details
Send Report
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Enquiry Person
Application Form Certificate
Person
1
1
1
1
1
1M
M
M
M
M
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StaffReceipt fees accepted
Receipt fees given
.
PersonAfter Receipt received
Receipt generation
StaffDocumentsExcepted
Scan Documents
ClarkScan Documents
Submit Documents
For Scan
StaffAccept \ Reject
Submitted the Form
PersonPerson submit the
form
Submit the Application
Form
StaffApplication Form
are accepted
Application Form
Are given
PersonPerson come for Form
Application Form
Enquiry
Destination
ResponseActivitySourceTriggerEvent
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File Change Password
User
Verification Form
Submit Form
Records
Notepad
Calculator
Utilities
Age Nationality Ceri
Caste Certi
NonCrimilayer Certi
Nomini Certi
Birth, Death Certi
Senior Citizen Certi
Income Certi
New Form
Except Form
Reject Form
Except Form
Reject Form
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Read Person Info and Application Form Info
Place Person Details for Certificate
Form Except
Yes No
Scan Documents Reject Application Form
Receipt Generation
Report Generation
Rezone Given
STOP
START
Able for Certificat
e
Send form for Verification
Yes No
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Home Form MDI Form frmLogin Login Form frmSplash Splash Form Age_Nation Age, Nationality Certificate Form Birth_Death Birth Death Certificate Form Form1 Certificate Menu Form Form3 Department form Form4 NonCrimilayer Application Form Form 5 Caste Certificate Application Form Form6 Scan Documents Form Form7 Form Verification Form Form8 Receipt Form frmAge_Nation Age, Nationality Database Form frmBirth_Death Birth, Death Database Form frmCaste Caste Certificate Database Form frmIncome Income Certificate Database Form frmNomini Nomini Certificate Database Form frmNonCrimi Non Crimilayer Certificate Database Form frmResident Domicile Certificate Database Form frmSinearCitizen Sinear Citizen Certificate Database Form Income Income Certificate Application Form Nomini Nomini Certificate Application Form Resi Domicile Certificate Application Form Search Search Form SeniorCiti Senior Citizen Application Form
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1) Table Name: - Person Details Table
Field Name Description Type KeyID Person ID Number Primary Key
Applicant name Person Name Text
Name in Certificate Required Name in Certificate
Text
Age Age of Person Number
Phone Phone Number Number
Email Email Address Memo
Village Village Text
Address Address Of person Text
2) Table Name: - Login Table
Field Name Description Type Key
ID User ID Number Primary Key
User Name User Name Text
Password User Password Text
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3)Table Name: - Age_Nation
Field Name Description Type KeyID User ID Number Primary KeyApplicant name Person Name TextName in Certificate Required Name in
CertificateText
Age Age of Person NumberPhone Phone Number NumberEmail Email Address MemoVillage Village TextAddress Address Of
personText
5/- Stamp DocumentsSubmit Yes/No
Affidavit Documents submit
Yes/No
Ration Card Documents Submit
Yes/No
Living / Bonafied Certificate
Documents Submit
Yes/No
Residential Certificate
Documents Submit
Yes/No
Date of Birth(in the figures)
DOB in Fig Date
Date of Birth(in the words)
DOB in Words Date
Birth Village Name TextBirth Taluka Name TextBirth District Name TextBirth State Name Text
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Ration Card / Passport /Election ID NO
Number Number
School / College Name
Name Name
Date Of Affidavite Date DateFather Domicile Certificate Serial NO
Number Number
Father Domicile Certificate Dated
Father domicile certificate
Date
Dom Certi Issued by Exe/Metropolitation Magistrate
Name Text
Where were Educated
Place Name Text
Residing Year Years NumberBorn Place of Father/Husband
Place Text
Father / Husband Occupation
Name Text
Why Requried Rezones text
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DATA DICTIONARY
Field name Data type DescriptionDate Date/TimePerson ID Number Id of PersonPerson name text Name of
PersonAddress text Address of personPhone no number Phone no of personEmailid Memo Emailid of personDate Date/time Date of sold Village text Person Village
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Program Name Login FormDescription This form will contain User name and Password
Assumption There are two users
Validation USER NAME and PASSWORD must Correct otherwise can’t proceed
File Accessed MS-Access
Function This Form has OK, Password Change, Next Command Buttons
Program Name Age_Nation form
Description This form will contain details about the Age, Nationality Certificate Application Form
Assumption There has at least one record in table
Validation Id has Primary Key
File Accessed MS-Access
FunctionThis Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit Command Buttons
Program Name Birth_Death
Description This form will contain details about the Birth, Death Certificate Application form
Assumption There has at least one record in table
Validation Id has Primary Key
File Accessed MS-Access
FunctionThis Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit Command Buttons
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Program Name NonCrimilayer
Description This form will contain details about the NonCrimilayer Certificate Application form
Assumption There has at least one record in table
Validation Id has Primary Key
File Accessed MS-Access
FunctionThis Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit Command Buttons
Program Name Nomini
Description This form will contain details about the Nomini Certificate Application Form
Assumption There has at least one record in table
Validation Id has Primary Key
File Accessed MS-Access
FunctionThis Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit Command Buttons
Program Name Caste
Description This form will contain details about Caste certificate Application Form
Assumption There has at least one record in table
Validation ID has Primary Key
File Accessed MS-Access
FunctionThis Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit Command Buttons
Program Name Form6
Description This form will contain how the Person Documents Scan And Save
AssumptionValidation Only image file shown
File AccessedFunction This Form has Scan,Browser,next Command Buttons
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Program Name Search
Description This form will Search the persons details
Assumption
Validation Do not have Primary Key
File Accessed Access files
FunctionThis Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit , More info,search, Command Buttons
Program Name Monthly Reports
Description This form will contain the monthly reports of Setu Office
Assumption There has at least one record in table
Validation Do not have Primay Key
File Accessed Crystal Report
Function This Form has First,Next,Previous,Last, Exit Command Buttons
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Person Database
Field Name Description TypeId Customer Id NumberName Customer Name TextAddress Address MemoGender Gender TextPhone Phone No NumberMobile Mobile No Number
Staff Master
Field Name Description Typeid Staff Id Numbername Course name Textaddress Address Memogender Gender Textdepartment Department Textage Age Numberdoj Date of Joining Date/Timephone Phone No Numbermobile Mobile No Number
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Program Name Income Certi. Application Form
Description This form will contain details about the Income Certificate Application Form
Assumption No
Validation Id has Primary Key
File Accessed MS-Access
Function This Form has Next, Exit, Back Command Buttons
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Program Name Income Certi. Application Form
Description This form will contain details about the Income Certificate Application Form
Assumption No
Validation Id has Primary Key
File Accessed MS-Access
Function This Form has Next, Exit, Back Command Buttons
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Program Name Form6
Description This form will contain how the Person Documents Scan And Save
Assumption
Validation Only image file shown ,Less than 10 and more than 5 Document Required
File AccessedFunction This Form has Scan,Browser,next Command Buttons
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This Form has Documents, Update, Delete, Refresh, Exit Command Buttons
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Program Name Receipt Form
Description This form will contain the Receipt of Setu Office
Assumption No
Validation have Primay Key
File Accessed Crystal Report
Function This Form has Print, Back, Complete, Exit Command
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Buttons
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Varification Department Form
Program Name Login FormDescription This form will contain User name and Password
Assumption There are two users
Validation USER NAME and PASSWORD must Correct otherwise can’t proceed
File Accessed MS-Access
Function This Form has OK, Password Change, Next Command Buttons
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Application form Verification form
Verification Department
Application form Status 44
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This Form has First,Next,Previous,Last,Add,Save,Modify,Update,Clear,Delete,Exit Command Buttons
REPORT LAYOUTS
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Rport (Monthly)
Rport (Monthly)Except Form Report
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Tree Diagram
Login Form
Splash Form
Master
Transaction
Reports
Termination
MDI Form
Tahasildar Office BLACK swastik.
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Person master
Add [cmdadd_click()]
Modify [cmdmodify_click()]
Save [cmdsave_click()]
Update [cmdupdate_click()]
Delete[cmddelete_click()]
Exit [cmdexit_click()]
Cancel[cmdcancel_click()]
First [cmdfirst_click()]
Previous [cmdprevious_click()]
Next[cmdnext_click()]
Last [cmdlast_click()]
Staff master
Add [cmdadd_click()]
Modify [cmdmodify_click()]
Save [cmdsave_click()]
Update [cmdupdate_click()]
Delete[cmddelete_click()]
Exit [cmdexit_click()]
Cancel[cmdcancel_click()]
First [cmdfirst_click()]
Previous [cmdprevious_click()]Next[cmdnext_click()]
Last [cmdlast_click()]
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Master
Certificate master
Add [cmdadd_click()]
Modify [cmdmodify_click()]
Save [cmdsave_click()]
Update [cmdupdate_click()]
Delete[cmddelete_click()]
Exit [cmdexit_click()]
Cancel[cmdcancel_click()]
First [cmdfirst_click()]
Previous [cmdprevious_click()]
Next[cmdnext_click()]
Last [cmdlast_click()]
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Logoff
Exit
[log off_click()]
[exit_click()]
Termination
Tahasildar Office BLACK swastik.
BIBLIOGRAPHY
During the development of this Software I had referred the following books and reference material
1) Mastering Visual Basic 6.0.2) Complete Reference Visual Basic 6.0.3) Analysis and Design of Information System
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