INSPECTION NOTE OF Shri. Vipin Saxena, I.A.S Hon’ble...

INSPECTION NOTE

OF

Shri. Vipin Saxena, I.A.S

Hon’ble Member

Board of Revenue, Odisha, Cuttack

ON

THE OFFICE OF THE TAHASILDAR,

BERHAMPUR

ON

10th November 2016

3

INDEX

Sl. No Subject Page No. (1) (2) (3)

1. INTRODUCTION 4

2. ACCOMODATION 5

3. INSPECTION 5

4. TOUR DIARY 6

5. MAINTENANCE OF PROCEDURE IN OFFICE 6-7

6. ASSEMBLY QUESTION REGISTER 7

7. R.T.I . ACT 7-8

8. ORTPS ACT 8

9. GRIEVANCE REGISTER 8

10. STAFF MEETING 8

11. ESTABLISHMENT 9-11

12. PENSION CASES 11

13. R.A. SCHEME 11

14. ENCROACHMENT 12

15. MUTATION 12-14

16. GRAMAKANTHA LEASE CASE 15

17. LAND REFORMS 15-16

18. TOUZI 17-19

19. SAIRAT 20

20. OPDR 20-21

21. LEASE AND ALIENATION 22-25

22. BEBONDABASTA 25

23. IRRIGATION 26

24. RECORD SECTION 26-27

25. E-DISTRICT PILOT PROJECT 28

26. MISC. CERTIFICATE 28

27. DEMARCATION 29

28. EMERGENCY 29

30. USER’S FEE 29

31. NIZARAT 30

32. AUDIT 31

33. GENERAL 31

4

INSPECTION NOTE OF SHRI VIPIN SAXENA, IAS, HON’BLE MEMBER

BOARD OF REVENUE, ODISHA, CUTTACK

Date of Inspection : - 10.11.2016

Name/ Incumbancy of the Tahasildar : - Sri Ranjit Parida, OAS-I (JB) from 17.06.2016. Name/ Incumbency of the Addl. Tahasildar : - 1. Sri Sasanka Patra, ORS from

28.10.2014

Name of Head Clerk : - Sri Pradeep Kumar Das from 01.02.2015

INTRODUCTION:-

This Tahasil is functioning since 1964. Kukudakhandi Tahasil is bifurcated from this

Tahasil during the year 2012 with 12 R.I Circles. Further 04 R.I. Circles of this merge to

Konisi Tahasil during Same year.

The administration structure is indicated below.

1. Name of the Tahasil Berhampur

2. No. of Police Stations (06)

1. Baidyanathpur

2. Berhampur Town

3. Berhampur Sadar

4. Bada Bazar

5. Gosaninuagam

6. Mahila Police Station

3. No. of Municipal Corporation (01) 1. Berhampur Municipal Corporation

4. Name of Medical College MKCG Medical College Hospital, Berhampur

5. No. of RI Circle (06)

1.Berhampur

2. Bhapur

3. Goilundi

4. Haridakhandi

5. Gosaninuagam

6. Lanjipalli

6. No. of Supervising Zone 01

7. No. of Revenue Villages 34

8. Total population of this Tahasil 3,56,598 (As per 2011

Census)

Male Female

1,85,754 1,70,844

5

ACCOMMODATION:

The Tahasil office is functioning in it’s own building since 1964. Out of 3 quarters

available for the staff, one is earmarked for Tahasildar and the other two for sub-ordinates.

While Tahasildar dwells in his quarters the other two are uninhabitated for want of repair

and renovation. Action should be taken for early repair of govt. quarters.

There are 06 R.I Circles in this Tahasil. Out of these R.I Circle, Gosaninuagam is

functioning in a rented house and R.I Circle, Haridakhandi is operating in Binayak Acharjya

High School. Due to want of allotment from Govt. office building for these two R.I Offices

haven’t been started yet. Action should be oriented for early release of funds from Govt. in

this pursuit.

PREVIOUS INSPECTION:

Inspecting Officer Date of Inspection Status of Submission of

Compliance Report

(1) (2) (3)

Sri Sitanshu Kumar Rout,

O.A.S.(S), Addl. District

Magistrate, Ganjam

10.09.2015 Inspection note released

Compliance should be submitted to District Office vide letter No.4704 dated

31.05.2016.

As per guidelines Tahasildar has to inspect each R.I Circle once in the calendar year.

Tahasildar and Addl. Tahasildar have drawn programme for inspection of R.I Circles

between 01.06.2016 to 31.10.2016. Till date inspection in respect of two R.I. Circles

Bhapur and Goilundi has been completed by Tahasildar and Notes realeased.

6

Inspection of R.I. Circle by Tahasildar and Revenue Supervisor :

Sl. No.

Name of the Designation of Inspecting Officer

Name of the R.I. Circle

Date of Inspection

Inspection Released

Compliance submitted

(1) (2) (3) (4) (5) (6)

1. Tahasildar Bhapur 09.09.2016 14.09.2016

2. Tahasildar Goilundi 16.08.2016 18.08.2016

TOUR DIARY

Quarterly Review of Tour Diaries of Tahasildar by Sub-Collector

On Scrutiny, it is found that no review has been made by Sub-Collector.

Quarterly review of Tour Diaries of R.I. and Revenue Supervisor by Tahasildar

On Scrutiny, it is found that no review has been made by Tahasildar.

MAINTENANCE OF PROCEDURES IN OFFICE

Routine Registers like Receipt Register, Issue Registers, Registered letters and

Assembly Question register are maintained as per the ORM. Overall maintenance of routine

registers and files are reviewed as follows,

INDEX REGISTER:

This register is maintained. Sri P.K.Das, Head Clerk is dealing with the register.

RECEIPT REGISTER:

6708 correspondences have been entered on receipt in this register upto 05.11.2016.

All have been marked by H.C and received by the concerned Dealing Assistant on due

acknowledgement. It is seen that the letters received from the Govt./Board of Revenue/

R.D.C have not been entered in red ink as per the provisions of O.R.M.

ISSUE REGISTER:

Maintained in prescribed form. 9577 letters have been issued upto 05.11.2016 from

this Tahasil. But the register is not maintained properly specially the column on delivery is

lying vacant.

7

REGISTERED LETTERS:

Maintained in manuscript form. 344 letters have been entered in this register upto

05.11.2016. This register is maintained by Head Clerk.

STAMP ACCOUNT REGISTER:

Maintained in the prescribed form. Daily expenditure on service postage stamps is

exhibited in the Register. As on 05.11.2016, stamps worth Rs.10322.80 is available with

the DA. This is tallies with the book balance. The Head Clerk checks the Register every day.

LOG BOOK:

All the DAs have maintained the Log Book as per Para 184 of the ORM, 1964 but not

properly. They are directed to fill up the column 6 whenever necessary after verifying the

actual disposal. The Head Clerk is instructed to check the log Books weekly with reference

to the files and disposal of papers as per provisions of the manual.

FILE REGISTER:

File Registers are maintained by all the DAs but not updated.

GUARD FILE:

Maintained but not properly. Tahasildar and Head Clerk to ensure maintenance of the

Guard file.

ASSEMBLY QUESTION REGISTER:

Maintained by the Head Clerk in Prescribed form 31 Assembly Questions have been

received till 05.11.2016 and reply to all have been sent to proper quarters.

RIGHT TO INFORMATION ACT.:

P.I.O. – Sri Sasanka Patra, ORS, Addl. Tahasildar.

1st Appellate Authority – Sri Ranjit Parida, OAS, Tahasildar.

Registers are maintained at the level of PIO and 1st Appellate Authority

8

P.I.O. Level

No. of application received

No. of cases disposed of

Amount collected (in Rs.)

No. of cases pending

(1) (2) (3) (4) 195 150 1370 45

1st Appellate Authorty Level

No. of application received

No. of cases disposed of

Amount collected (in Rs.)

No. of cases pending

(1) (2) (3) (4)

15 11 300 04

ODISHA RIGHT TO PUBLIC SERVICE ACT.:

No. of application received No. of cases disposed of No. of cases pending

(1) (2) (3)

01 01 NIL

GRIEVANCE REGISTER:

Grievance Register is maintained by the concerned Dealing Assistant.

No. of application received from 01.01.2016 to 31.10.2016

No. of cases disposed of No. of cases pending

(1) (2) (3)

33 29 4

e-Abhijog:

Received from Chief Minister’s Grievance Cell from 01.01.2016 to 31.10.2016 :– 10

Disposed off from 01.01.2016 to 31.10.2016 :- 10

STAFF MEETING:

As reported by the Tahasildar, fortnightly meetings of members of ministerial staff as

well as field functionaries are conducted and proceedings of meeting are regularly released.

9

ESTABLISHMENT:

STAFF POSITION AS ON 05.11.2016.

Sl.

No.

Nomenclature of

the Post Strength

No. of

staff

Existing

No. of Posts

lying Vacant Remarks

(1) (2) (3) (4) (5) (6)

1. Tahasildar 1 1 - From 17.06.2016

2. Addl. Tahasildar 1 1 - -

3. Head Clerk 2 2 -

The HC Joined on 01.02.2015.

Another has been deputed to

Rangailunda Block.

4. Sr. Clerk 7 6 1 1 post is lying vacant 3 have been

deputed to Kukudakhandi Tahasil

5. Jr. Clerk 12 10 2 2 posts are lying vacant 1 Deputed

to Kukudakhandi Tahasil

6. Driver 1 1 - -

7. Rev. Supervisor 1 1 - -

8. R.I. 6 6 - -

9. Moharior (ARI) 6 5 1 -

10. Amin 9 8 - 1 Deputed to Kukudakhandi Tahasil

11. Choukidar-cum-

sweeper 1 1 --

12 Peon 22 16 6

13 Khalasi 8 6 2

14. Chain Man 4 3 1

15. Process Server 2 2 -

10

DISTRIBUTION OF WORK AMONGST TAHASILDAR/ADDL. TAHASILDARS :

For smooth functioning of the Tahasil administration, RI circles have been distributed

amongst the Tahasildar/ Addl. Tahasildar as below,

Name of the Officer RI Circle Allotted Work Assignment

(1) (2) (3)

Sri Ranjit Parida, OAS(1), (JB) Tahasildar

1. Haridakhandi 2. Gosaninuagam 3. Bhapur

All the Revenue Cases

Sri Sasanka Patra, ORS, Addl. Tahasildar

1. Goilundi 2. Lanjipalli 3. Berhampur

All the Revenue Cases

WORK ASSIGNED AMONGST THE MINISTERIAL STAFF:

Sl.

No

Name of the Ministerial

Staffs with designation Work Assigned

(1) (2) (3)

1 Pradeep Kumar Das, Head Clerk Bill, Estt., Court cases

2 Banambar Nayak, Sr. Clerk Nazir, O.L.R. 8 (A)

3 B. Hrushikeshab Patra, Sr. Clerk Record Keeper, Mutation/ OPDR Cases,

Emergency

4 Kamini Dalai, Sr. Clerk Be-bondabosta

5 Purna Chandra Sahu, Jr. Clerk Touzi, Sairat, Encroachment

6 D. Bhabani, Jr. Clerk Mutation & OPDR Cases

7 Miss Sabita Behera, Jr. Clerk Audit and Inspection

8 Sujata Mahankuda, Jr. Clerk Copyist

9 Rupasri Kabi, Jr. Clerk R.T.I. and Birth & Death Certificate

10 Ranjita Kumari Sabar, Jr. Clerk Misc. Certificate

11 Bijayalaxmi Nayak, Jr. Clerk G &M, Lease/Alienation, Grievance & Demarcation

12 Bishnupriya Pradhan, Jr. Clerk G.K.L.C. (Gramakantha Lease Case)

13 Namita Pradhan, Jr. Clerk Single Window and Diary & Despatch

11

PERIODICAL INCREMENTS:

The periodical increment Register is maintained properly in manuscript form.

SERVICE BOOK:

Service books have been verified during the month of August 2016.

SUSPENSION CASES :

No suspension cases is pending in this Tahasil.

DEPARTMENTAL PROCEEDINGS :

No Departmental Proceeding case is pending in this Tahasil.

PENSION CASES:

REHABILITATION ASSISTANCE SCHEME

Application received from 01.01.2016 to 31.10.2016

Submitted to the Collector issue of distress certificate

Pending at the level of Tahasildar

(1) (2) (3)

41 34 07

Sl. No.

Name/ Designation of the Employee

Date of Retirement

Status of Sanction of Provisional Pension

Status of Submission Final Pension Paper

Reason per pending

(1) (2) (3) (4) (5) (6)

1 Sri Chandra Sekhar Achary, ex RI

30.04.2008 Yes Not submitted Vigilance case pending.

2 Rabindra Patnaik, ex RI

30.06.2009 Yes Not submitted Vigilance case pending.

3 Hari Hara Sahu, ex RI

31.10.2012 Yes P.W.C submitted vide Letter No- 127 dt 09.10.2015

OAT case pending.

4 Sarat Nayak, ex Jr. Clerk

Death Case Yes

Submitted to A.G. vide Letter No 2827 Dt.17.6.2015 of Collector, Ganjam

Pending due to Audit recovery.

12

R E V E N U E

ENCROACHMENT CASES:

CASE REGISTER:

Case Register has been maintained in manuscript form but not properly.

DISPOSAL OF CASES :

The institution and disposal of encroachment cases of this Tahasil during January,

2016 to October, 2016 is as follows,

Nature of the Case No. of Cases

(1) (2)

No. of cases pending as on 01.01.2016 2669

Cases instituted during 01.01.2016 to 31.10.2016 NIL

Total cases for disposal 2669

Cases disposed off during 01.01.2016 to 31.10.2016 NIL Balance cases for disposal 2669

MUTATION CASE

CASE REGISTER:

Maintained in the prescribed form.

Disposal of Cases:-

The institution and disposal of mutation cases from 01.01.2016 to 31.10.2016 are as follow,

No. of cases pending as

on 01.01.2016

No. of cases instituted as on

31.10.2016 Total

Disposed off 01.01.2016 to 31.10.2016

Balance as on 31.10.2016

(1) (2)

(3) (4) (5)

590 5994 6584 5437 1147

13

R.I CIRCLE WISE PENDENCY:

R.I. CIRCLE WISE INSTITUTION & DISPOSAL OF MUTATION CASES AS ON 31.10.2016

Name of Circle Total cases

pending as on

01.01.2016

No of cases

instituted from

01.01.2016 to

31.10.2016

Total for

disposal

Cases disposed during

31.10.2016

Balance cases for disposal

Pending breakup Remarks

Within 3 months

Within 6

months

More then six

months

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

Gosaninuagaon 276 57 333 224 109 109 - -

Bhapur 49 28 77 33 44 44 - -

Haradakhandi 450 143 593 116 477 477 - -

Berhampur 77 21 98 65 33 33 - -

Lanjipalli 247 230 477 107 370 370 - -

Goilundi 117 31 148 34 114 114 - -

Total 1216 510 1726 579 1147 1147 - -

Disposal of Mutation Cases

Year Case pending at

the beginning of

the year

Cases instituted during the

year

Total No. of cases

disposed of

Balance

(1) (2) (3) (4) (5) (6)

2014 1173 8678 9851 9191 660

2015 660 6636 7296 6706 590

2016 (up to 31.10.2016)

590 5994 6584 5437 1147

14

Review

1. Mutation Case No.5357/16

Instituted on 11.08.2016 on the basis of Sale Transaction Receipt of Sub-Register-II,

Berhampur. The case record was forwarded to R.I., Lanjipalli on 18.08.2016 of enquiry and

report. The R.I, Lanjipalli issued notice to party, Khatadar and also issued General Notice

for initiating objection if any by fixing on 05.09.2016 for hearing. After hearing, the R.I

submitted case record after due recommendation to Tahasildar for conformation. The

Tahasildar has confirmed on 21.09.2016. After approval the case record sent to Record

Room on 24.10.2016 for correction. The same is corrected on 28.10.2016.

2. Mutation Case No.5599/16

The case is instituted bearing on the Sale Transaction Receipt of Sub-Register-I,

Berhampur. The case record was forwarded to R.I Circle, Haridakhandi on 22.08.2016 for

enquiry and report. The R.I. has issued General Notice, Party Notice and Individual Notice.

The case was fixed on 12.09.2016 at Circle Office for hearing and production of required

documents. The R.I has reported that since the case relates to part plot, the parties are

directed to deposit measurement fees Rs.100.00 per each plot. After deposit of fees, the R.I

has recommended the case alonwith trace map to Tahasildar on 12.09.2016 for

confirmation. The Tahasildar has confirmed on 27.09.2016. The case forwarded to Record

Room on 28.10.2016 for correction of ROR. The same is corrected on 03.11.2016.

The mutation officers are impressed upon to instruct the concerned R.Is for early

disposal of Mutation cases at their level by conducting Camp Courts & gear up disposal of

mutation cases to minimize pendency. All cases should be followed and disposed of in time

limit to avoid penalty under O.R.T.P.S Act.

COURT DIARY

Maintained in the manuscript form.

COURT FEE REGISTER :

Maintained in the Manuscript form bench wise. This register is up-to-date. The court fee has been collected in all mutation cases @ Rs. 10/- in shape of court fee stamp.

15

GRAMAKANTHA LEASE CASE:

Case Register is maintained in manuscript form properly.

The details of settlement of GKP land in this Tahasil during the period from 01.01.2016 to 31.10.2016

Sl. No. Particulars Status of Disposal

(1) (2) (3)

1. No of R.I Circle 06

2. No. of GKP holding 11392

3. No. of GKP application received 31.10.2016 9023

4. No. of cases settled 5742

5. No. of cases rejected 1930

6. No. of cases pending for disposal 1351

7. No. of RORs prepared 5742

8. No. of RORs distributed 5742

9. No. of RORs to be distributed NIL

LAND REFORMS CASE

1. CEILING CASES: No Ceiling case is pending in this Tahasil for disposal.

2. U/S 8(A) OF THE OLR ACT:

The details of institutions and disposal of cases U/S-8(A) of OLR Act from

01/01/2016 to 31.10.2016 of this Tahasil is as follows:-


on 01.01.2016

No. of cases instituted

during 01/01/2016

to 31.10.2016

Total cases for disposal

No. of cases disposed off

during 01.01.2016 to 31.10.2016

Balance Premium collected(in

Rs.)

(1) (2) (3) (4) (5) (6)

2635 931 3566 825 2741 1,86,57,350

16

CASE REGISTER:

Maintained in the manuscript form. All the cases instituted during this year are duly

entered in this register. Cases of previous year have not been brought forward to this

register in red ink. This disposed cases are rounded off. As per Odisha Development

Authorities Amendment Act, 2016 all such cases are to be disposed off by Berhampur

Development Authority, now and accordingly pending cases have been transmitted to the

BeDA office.

3. U/S 22 of THE OLR Act:

No of report pending as on

01.01.16

No of report received from 01.01.16 to 31.10.2016

No of report submitted from 01.01.16 to

31.10.2016 Balance

(1) (2) (4) (5)

Nil 14 14 0

4. U/S 19(1) (C ) of OLR Act.

The details of institutions and disposal of cases U/S-19(1)(C ) of OLR Act from

01/01/16 to 31.10.2016 of this Tahasil is as follows:-


on 01.01.2016

No. of cases instituted

during 01/01/16 to 31.10.2016

Total cases for disposal

No. of cases disposed off

during 01/01/2016 to

31.10.2016

Balance Premium collected

(1) (2) (3) (4) (5) (6) NIL 04 04 NIL 4 -

17

T O U Z I

Register is maintained as per Manual of Tahasil Account.

DCB Statement of Berhampur Tahasil for the year 2014-15 as follows

Sl. No

Demand Collection Balance

Unit

Arrear Current Total Arrear Current Total Arrear Current Total

1 Rent 3814771 2219981 6034752 3732026 2030216 5762242 82745 189765 272510

2 Cess 205899 475961 681860 66736 622221 688957 139163 -146260 -7097

3 N.C 0 0 0 0 0 0 0 0 0

Total 4020670 2695942 6716612 3798762 2652437 6451199 221908 43505 265413

4 Sairat 0 103300 103300 0 7730 7730 0 95570 95570

5 MR 95357 72664 168021 1270 43007317 43008587 94087 -42934653 -42840566

Total 95357 175964 271321 1270 43015047 43016317 94087 -42839083 -42744996

6 Royalty 0 0 0 0 19742042 19742042 0 -19745042 -19745042

7 O.L.R 8

(A) 0 0 0 0 22974360 22974360 0 -22974360 -22974360

8 Interest & cost 0 0 0 0 1800473 1800473 0 -1800473 -1800473

Total 0 0 0 0 44516875 44516875 0 -44519875 -44519875

9 CBWR 606412 252893 859305 260152 127100 387252 346260 125793 472053

10 FWR 0 0 0 0 0 0 0 0 0

Total 606412 252893 859305 260152 127100 387252 346260 125793 472053

Grand Total 4722439 3124799 7847238 4060184 90311459 94371643 662255 -87189660 -86527405

18

DCB Statement of Berhampur Tahasil for the year 2015-16 as follows

Sl. No


Unit


1 Rent 2677161 2844727 5521888 2688968 2161820 4850788 -11807 682907 671100

2 Cess 279970 768326 1048296 289152 584305 873457 -9182 184021 174839

3 N.C 0 0 0 0 0 0 0 0 0

Total 2957131 3613053 6570184 2978120 2746125 5724245 -20989 866928 845939

4 Sairat 0 132830 132830 0 0 0 0 132830 132830

5 MR 94090 465460 559550 2718 528109 530827 91372 -62649 28723

Total 94090 598290 692380 2718 528109 530827 91372 70181 161553

6 Royalty 0 0 0 0 12547388 12547388 0 -12547388 -12547388

7 O.L.R 8

(A) 0 0 0 0 21797050 21797050 0 -21797050 -21797050

8 Interest & cost 0 0 0 0 916384 916384 0 -916384 -916384

Total 0 0 0 0 35260822 35260822 0 -35260822 -35260822

9 CBWR 533389 248405 781794 406483 164435 570918 126906 83970 210876

10 FWR 0 0 0 0 0 0 0 0 0

Total 533389 248405 781794 406483 164435 570918 126906 83970 210876

Grand Total 3584610 4459748 8044358 3387321 38699491 42086812 197289 -34239743 -34042454

19

DCB Statement of Berhampur Tahasil for the year 2016-17 (Upto 31.10.2016)

Sl. No


Unit


1 Rent 2590656 3064967 5655623 1958525 518607 2477132 632131 2546360 3178491

2 Cess 414000 777056 1191056 16923 10727 27650 397077 766329 1163406

3 N.C 0 0 0 0 0 0 0 0 0

Total 3004656 3842023 6846679 1975448 529334 2504782 1029208 3312689 4341897

4 Sairat 0 0 0 0 0 0 0 0 0

5 MR 91372 496880 588252 16351 78450 94801 75021 418430 493451

Total 91372 496880 588252 16351 78450 94801 75021 418430 493451

6 Royalty 0 0 0 0 3388088 3388088 0 -3388088 -3388088

7 O.L.R 8

(A) 0 0 0 0 18657350 18657350 0 -18657350 -18657350

8 Interest & cost 0 0 0 0 137001 137001 0 -137001 -137001

Total 0 0 0 0 22182439 22182439 0 -22182439 -22182439

9 CBWR 340121 243473 583594 59662 30838 90500 280459 212635 493094

10 FWR 0 0 0 0 0 0 0 0 0

Total 340121 243473 583594 59662 30838 90500 280459 212635 493094

Grand Total 3436149 4582376 8018525 2051461 22821061 24872522 1384688 -18238685 -16853997

The Tahasildar is instructed to take suggested measures to gear up the field

machinery for 100% collection of land revenue during this year so as to achieve the target.

20

S A I R A T

The following table will indicate the detailed position of Sairat source of the Tahasil

for the year 2016-17.

Sl No

Name of the Sairat Source

No of sources existing

No. of Sources leased out

Pending for lease

Total amount realized

Remarks

(1) (2) (3) (4) (5) (6) (7)

1 Fishery Source

14 0 0 0

All the fishery sources have been

transferred to BeMC vide this office

letter No.4439 dated 08.06.2015

2 Orchard 1 0 0 0 No bidders participated in the

auction sale for the year 2016-17.

3 Kewda 1 0 0 0

Extinction proposal in respect of

Kewda source resubmitted to Sub-

Collector, Berhampur vide letter

No.9539 dated 05.11.2016

O.P.D.R. (CERTIFICATE CASES)

CASE REGISTER:

Maintained in the prescribed form. All pending cases of the previous year have been

brought forward to this Register in red ink. Cases are pending for disposal are detailed

below,

Sl. No. Cases No Amount

(1) (2) (3) (4)

1 Total cases pending as on 01.01.2016 07 Rs.7,36,492.00

2 Cases institution up to 31.10.2016 16 Rs.32,794.00

3 Total cases for disposal 23 Rs.7,69,286.00

4 Cases disposed off NIL NIL

5 Balance Case for disposal 23 Rs. 7,69,286.00

21

Review:

Certificate Case No.485/02

The case was instituted on 30.11.02 on the requisition of the R.I. Gosaninuagam

circle for realisation of Rs. 4,27,560/- from the Principal, DAV college, Gandhi Nagar,

Berhampur. After issue of several notices to certificate debtor on Section-6 of OPDR Act, he

has not deposited the required certificate dues and appeal before Hon’ble High Court of

Odisha for reduction of Govt. dues in WP (C )- 3896/2003. The case is sub-judice before

Hon’ble High Court.

YEAR WISE BREAKUP OF PENDING CERTIFICATE CASE:

Year No. of case pending Amount involved

(1) (2) (3)

2001 3 Rs.75,824.00

2002 1 Rs.382560.00

2013 3 Rs.278108.00 2016 16 Rs.32,794.00

Total 23 Rs.7,69,286.00

AMOUNT WISE BREAKUP OF PENDING CERTIFICATE CASE:

Break up No. of cases pending Amount Involved (in Rs.)

(1) (2) (3)

Rs.10001-20000 2 34060.00

Rs.20001-50000 2 62062.00

Rs.50000 to above 3 640370.00

Total 7 736492.00

The Tahasildar is instructed to take appropriate steps to roll on the balance 23

cases regularly and dispose the cases as early as possible.

22

ALIENATION AND LEASE CASE:

Alienation and Lease Case Register are maintained properly.

The case wise status of Alienation cases are given as follows,

Sl. No. Case pending at the beginning of the

year


year

Total no. of cases

No. of cases disposed

during the year

Balance

(1) (2) (3) (4) (5) (6)

2014 03 01 04 - 04 2015 04 07 11 07 04

2016 04 07 11 - 11

Alienation

SL No.

Name of the Requisitioning Officer filing Alienation of Land

Case No. Area Leased

Area in advance possession

Mouza Remarks

1 2 3 4 5 6

1 Dist. Sport Officer, Ganjam

- 13.942 - Alakapur Land has not yet been relinguished by the Military of Defence Dept. Govt. of India

2 S.P Vigilance Staff Quarter

- - - Mardarajpur Pending due to non filing of Requisition

3 S.P, Berhampur 04/2014 2.250 - Ambapua Pending at Tahasil Office after change of Classification

4 Drug Controller, Odisha.

05/2011 0.600 - Old Berhampur Advance possession given and the case is pending since the classification of land was 'Jalasaya' in finally published ROR

23

5 C.D.P.O, Berhampur Urban-I, Ganjam

05/2016 2.330 0.200 Pankalapalli Pending in Tahasil office, G.N not issued due to non submission of authorisation letter

6 Secretary, Zilla Sainik Board, Ganjam, Berhampur

07/2016 0.615 - Mardarajpur Pending at Tahasil office after change of classification

7 Secretary, BeDA, Berhampur for Rock Garden

01/2016 4.440 - Ambapua Smasan land objectionable

8 Executive Engineer, Berhampur P.H Division

04/2016 0.820 - Haridakhandi awaited for approval of site selection proceeding


02/2016 0245 - Bijipur Proclamation issued on 28.10.2016


03/2016 0.582 - Sasibhusanpur

11 Tahasildar, Berhampur 06/2016 1.677 - Mardarajpur Pending at Tahasil office after change of classification

Lease:

The case wise status of Lease cases are given as follows,

Sl. No. Case pending at the beginning of the

year


year

Total no. of cases

No. of cases disposed

during the year

Balance

(1) (2) (3) (4) (5) (6)

2014 07 04 11 - 11

2015 11 17 28 - 28

2016 28 01 29 - 29

24

Lease

SL No.

Name of the Requisitioning Officer filing Lease of Land

Case No. Area Leased

Area in advance possession

Mouza Remarks

1 2 3 4 5 6

1 Puspanjali panda (Homestead Purpose)

4/2012 0.04 _ Ambapua Pending at Sub-Collector Office, Berhampur for approval

2 Pratima Mishra (Homestead Purpose)

5/2012 0.04 _ Ambapua Pending at Sub-Collector Office, Berhampur for approval

3 Gen. Secretary, Ganjam Dist. Retd. Govt. Employees Association,Berhampur.

10/2008 0.034 0.034 Goilundi Pending at Sub-Collector Office, Berhampur for approval

4 Secretary, Orissa Service Centre for Blind, Badriraj Nagar (Jalasaya Kisam)

01/2011 _ _ Old Berhampur

Jalasaya Kissam clarification awaited from Dist. Office.

5 Principal, Mahamayee Mahila Maha Vidyalaya

_ 0.56 _ Old Berhampur

Clarification awaited Dist. Office for Jalasaya Kisam

6 Secretary, BeDA, Berhampur for plotting.

_ 7.000 7.000 Ambapua Pending in Tahasil due to want of consent for payment of Govt. dues as admissible

7 Secretary, BeDA, Berhampur for Market Complex

01/2016 0.095 _ Mardarajpur Pending at Sub-Collector Office, Berhampur for approval

8 President, Servant of Peoples Society, India.

_ 0.493 0.380 Madhabapur Back rent paid on 04.11.2016. Intimation will be issued for execution of lease Deed

9 BeMC on RAY Project 01/2014 0.955 Madhusudanpur

Transmitted and pending at Govt.

10 do 03/2014 1.810 _ Haridakhandi

11 do 06/2014 1.292 _ Gopabandhunagar

12 do 09/2014 0.700 _ Pankalapalli

25

13 do 01/2015 2.480 _ Gopabandhunagar

14 do 02/2015 0.189 _ B.N pur

15 do 03/2015 2.425 _ Haridakhandi Submitted to Sub-

Collector,Berhampur vide this

office L.No. 1367 dated 19.02.2016

16 do 04/2015 1.328 _ Goilundi

17 do 05/2015 1.085 _ Uttereswar

18 do 06/2015 0.451 _ old Berhampur Nala Adi Kissam

19 do 07/2015 1.804 _ Kalapuri Jalasaya Kissam

20 do 08/2015 0.122 _ Bhapur Adi Kissam

21 do 09/2015 1.940 _ sasibhusanpur recorded in Irrigation Deptt.

22 do 10/2015 0.151 _ Uttereswar Adi Kissam

23 do 11/2015 0.495 _ Goilundi Canal Adi kissam

24 do 12/2015 0.580 _ Madhusudanpur

Adi Kissam

25 do 13/2015 1.870 _ Goilundi Canal Adi kissam

26 do 14/2015 0.995 _ Haridakhandi Court Litigation

27 do 15/2015 4.226 _ sasibhusanpur Jalasaya Adi Kissam

28 do 16/2015 1.011 _ Nilakanthapur Jalasaya Adi Kissam

29 do 17/2015 3.124 _ Sankarpur recorded in Irrigation Deptt.

Bebandobasta Case:

Bebandobasta Case Resgiter is maintained.

Sl. No. Name of the R.I. Circle No. of Bebandobasta Khata (1) (2) (3)

1. Berhampur 32

2. Bhapur 3 3. Goilundi 10

4. Gosaninuagam 43

5. Haridakhandi 24

6. Lanjipalli 78

Total 190

All cases have been instituted, 09 (Nine) cases has been submitted to Sub-Collector,

Berhampur for confirmation. Balance cases be submitted to the Sub-Collector at the

earliest.

26

IRRIGATION

The project wise certified area on different irrigation projects are detailed below.

Sl. No Name of the Irrigation

Project/Minor/Medium

No. of

Project

Certified area

in Acres

Area

assessed in

Acres

Area not

assessable

Govt.

land

High

land

Overlappin

g land

(1) (2) (3) (4) (5) (6) (7) (8) (9)

1 Major R.C.

System 1

2484.468 2484.468 - 1.920 - -

2 Medium IP - - - - - - -

3 MIP above 60

Acres 7

1075.723 1075.723 - - - -

4 MIP below 60

Acres

- - - - - - -

RECORD SECTION

The following registers as prescribed under ORM 1964 are maintained.

REGISTER NO. 41C :

Maintained in prescribed form.

REGISTER NO. 41D:

Maintained in prescribed form. The Register is being maintained to watch the

movement of records to Staff & different courts.

27

DESTRUCTION REGISTER:

This office had moved to allow destruction of hard copy of 47,052 nos. of Misc.

Certificate case records generated since inception of E-District programme on 10.05.2012,

in response to which it was suggested to proceed as per provision of ORM-1964. As a

follow up project Manager SRIT, Bangalore has been moved vide this office letter No-3245

dtd-17/4/2015 to provide data in respect of such case records in software in hard disk

alongwith register in soft form containing particular of Misc. Certificate in e-mode. The

response is still awaited.

FIRE EXTINGUISHERS:

Two fire extinguishers have been installed in the record room to prevent fire

accident.

CONSIGNMENT OF RECORDS:

On verification of the consignment register, it is seen that 69294 nos of case records

has already been consigned from 1977 to 2015 {Mutation and OLR-8 (A)}. Further, 6,500

case records from 2016 are being processed for consignment.

SINGLE WINDOW SYSTEM:

The single window counter is being managed by this office. Besides receiving the

applications, registers are maintained relating to applications pertaining to

mutation/OLR/Copy etc. Application particulars are uploaded onto the server through the

ORTPS software.

COPY APPLICATIONS

The following table indicates receipt and disposal position of application for certified

copies.

No. of C.As pending as on 01.01.2016

No. of C.As received during 01.01.2016 to 31.10.2016

Total No. of C.As issued during 01.01.16 to

31.10.2016

Balance

(1) (2) (3) (4) (5)

38 1473 1511 1429 82

The Tahasildar is instructed to take immediate steps to supply the certified copy on

the application.

28

E-DISTRICT PILOT PROJECT

The e-District pilot project is on since 10.05.2012.

MISC. CERTIFICATE:

The following table will indicate the detail position of the Misc. Certificate is given

bellow:

Sl. No Type of Misc.

Certificate

Pendency

as on

01.01.2016

Cases

instituted

during

01.01.2016

to

31.10.2016

Total No of

Cases for

disposal

No. of cases

for disposal

up to

31.10.2016

Balance

(1) (2) (3) (4) (5) (6) (7)

1 Resident 20 7372 7392 7380 12

2 Income 12 6104 6116 6105 11

3 Caste (SC) 21 1355 1376 1361 15

4 Caste (ST) 2 62 64 56 8

5 OBC 22 1344 1366 1346 20

6 SEBC 20 682 702 693 9

7 Legal Heir 42 929 971 946 25

8 Solvency 0 1 1 1 0

Total 139 17849 17988 17888 100

The information on e-district pilot project as on 31.10.2016

Sl.

No

Name of

the Tahasil

Balance

cases

pending as

on

01.01.2016

No. of

applications

received as

on

01.01.2016

to

31.10.2016

No of

applications

made

online

No of

cases

disposed

of

No of

cases

pending

for

disposal

No of R.I.

circle

included in

e-district

programme

Remarks

1 Berhampur 139 17849 17988 17888 100 139 -

29

DEMARCATION:

The detail demarcation cases are given below:-

Name of the Tahasil

Case pending as on 01.01.2016

Application received from 01.01.2016 to 31.10.2016

Total No of application disposed from 01.01.2015 to 31.10.2016

Balance

(1) (2) (3) (4) (5) (6)

Berhampur NIL 1 1 1 NIL

EMERGENCY:-

One fire accident has been occurred in this Tahasil on 16.09.2016 in

Gopabandhunagar, Berhampur affected person S. Tariniamma has been paid to Rs.5200/-

as fire relief on 24.09.2016.

INPUT SUBSIDY & EX-GRATIA :

An amount of Rs.3301673/- has been received from Collector, Ganjam towards

payment of input subsidy and Ex-gratia to the cultivators who suffered croploss in Phailin,

2013, Rs.2851457/- has been disbursed and balance amounting Rs.4,50,216/-has already

been surrendered to District Office vide D.D. No.031212 dated 08.06.2015 vide this office

letter No.4438 dated 08.06.2015.

COLLECTION OF USER FEES AS ON 31.10.2016

(Fig. in Rs.)

1. User Fees collected as on 31.10.2016 915,065.00

2. Amount deposited to Govt. Exchequer 1,18,460.00

3. District e-Governance Society 40,638.00

4. State e-Governance 1,82,610.00

5. Tahasil Office Share 5,73,367.00

30

N I Z A R A T

Sri Banambar Nayak, Sr. Clerk is dealing with cash and accounts of this Tahasil. The

Tahasildar is DDO in respect of Tahasil office.

The S.R. wise closing balance as on 08.11.2016 is indicated below.

(Fig. in Rs.)

1. S.R. I ( Misc. Receipt) 1,98,882.18

2. S.R.II ( Permanent Advance) 2012.88

3. S.R. III ( Religious Structure) 5,20,560.00

4. S.R. V (Pay & Allowance) 5,53,496.00

5. S.R. VII (Emergency) 7,27,479.00

6. S.R. VIII (Election & Census) 2,94,970.15

7. S.R.X (Contigency) 7,85,977.84

Total 30,83.378.75

Some daily transactions made in the Subsidiary Cash Register have been reflected in

the main Cash Book.

The detailed closing balance position as on 08.11.2016 is as follows,

(Fig. in Rs.)

1. In shape of voucher 2,94,763.97

2. SBI Current Account 22,28,162.00

3. Axis Bank Current Account 4,00,000.00 4. Bank Draft 33,651.00

5. Cash in Nizarat 1,26,801.78

Total 30,83,378.75

31

AUDIT :

1. CA & G Report - NIL

2. I.R.

No. Of I.Rs - 14

No. Of pending paras - 43

3. A.R.

No. Of A.Rs - 21

No. Of pending paras - 424

A/R No.250/1990-91 has not yet been received in this office which containing

58 paras. Tahasildar is instructed to depute on Dealing Assistant to FA Board of Revenue,

Odisha to collect the copy for submission of compliance. The compliance to IRs / ARs may

be submitted to concerned authority for settlement of paras.

GENERAL REMARKS :

1. Greater attention needs to be paid to the court work and disposal of different types

of cases.

2. The closing balance of Tahasil Nizarat needs to be reduced by way of disbursement to

concerned individual/ authority observing all legal formalities.

Member, Board of Revenue,

Odisha, Cuttack

32

A.G Inspection Report (IR) of Khondmals Tahasil

Sl No

IR No/ year

Total paras

Para complied

Para

dropped

Para Outstanding

Outstanding para No.

Gist of obejection

Made of copliance

1 2 3 4 5 6 7 8 9

1 15/07-

08 5 2 2 3

1 (d) Demand collection of balance of Revenue during last three years

The demand has been achieved

2 Short demand of premium etc. from E.O, NAC Phulbani in alienation case No. 02/05 Short demand Rs. 241325/-

The alienation case No. 02/05 was taken up by the Tahasildar, Khondmals, Phulbani on 25.09.08 and sent to Collector, Kandhamal through the SubCollector, Kandhamal, Phulbani for enhancement of demand vide this office lettter No. 10821 dt. 30.09.08

3 OLR case No. 83/04 - non realisation of premium ground rent etc. Rs.1032531/-

The GRIDCO has been requested to deposit the ground rent and premium

2 528/07-

08 8 3 3 5

2 Cash Book and management of cash

2 (b) Adjustment of paid vouchers as on 31.05.2007 Rs. 501457/-

The paid vouchers have already been adjusted and regularised

2 (C ) SR I C.B as on 31.05.2007 Rs. 152769.29

The accrued interest amount is deposited in to Treasury

2 (F) SR - VIII Election Census CB as on 31.05.2007 Rs. 9073/-

The closing balance of SR VIII of Rs. 9073 has been refunded

3 87/10-

11 3 0 0 3

1 (b) Outstanding para of Previous Inspection report.

The para No. 4 of A.R No. 15/07-08 has been settled vide A.G No. SRA-III (LR)

33

T.C.M/2010/11/363

1 (d) Demand collection of

balance position of land revenue

The target has been achieved

2 Non realisation of Govt. revenue of Rs. 2360000/-

After verification OGLS case No. 03/09 further steps will be taken for realisation the Govt. revenue

3 Pending certificate cases 155 nos. Rs. 390564.42

All efforts are being taken to dispose off the year old pending certificate case

4 1051/ 10-11

7 5 0 7

1 (b) Outstanding paras of old I.R

Steps are being taken to submit complains on pending para of IR No. 528/07-08

2 Cash book and

management of cash

2 (i) Retention on unspent balance. Rs. 489030/- The amount has been

credited in to Treasury

2 (ii) Keeping of Govt. money inshape of DCR.

The revnue receipt of Rs. 95000.00 and Rs. 400000.00 kept shape of DCR amount has been credited in to Treasury

2 (iii) Burgulary of Rs. 1125/-

The fresh B.D amount for Rs. 1125.00 has been obtained from SBI, Berhampur and regularised the accounts

2 (iv) Retention of Govt. money in shape of advance Rs. 13925/-

The outstanding advances has been recouped

2 (v) Retention of Govt. money in shape of paid vouchers Rs. 580462-

After receipt of allotment the paid vouchers has been reduced.

INSPECTION NOTE OF Shri. Vipin Saxena, I.A.S Hon’ble...

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