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SAFETY STATEMENTNAAS RUGBY FOOTBALL CLUB, FORENAUGHTS, NAAS, CO. KILDARE.

Rev 0 - April 2015 - Naas Rugby Football Club, Forenaughts, Naas Co. Kildare. - 2 of 147

TABLE OF CONTENTS

ORGANISATIONAL CHART ...........................................................................................6

WORKPLACE DETAILS..................................................................................................7

SCOPE OF WORKS ........................................................................................................7

RECORD OF SIGHT ........................................................................................................8

RECORD OF REVISIONS / REVIEWS ............................................................................9

MEMORANDUM.............................................................................................................10

STATEMENT OF SAFETY, HEALTH AND WELFARE POLICY..................................11

ARRANGEMENTS FOR CARRYING OUT THE POLICY.............................................12

RESPONSIBILITIES FOR SAFETY, HEALTH AND WELFARE ..................................15

EXECUTIVE COMMITTEE ................................................................................15TREASURER.....................................................................................................16SECRETARY.....................................................................................................16MANAGER / SUPERVISORS / OFFICERS / CAPTAINS.................................17DRIVERS ...........................................................................................................19GENERAL DUTIES OF EMPLOYEES..............................................................19RESPONSIBILITIES OF CONTRACTORS OR THE SELF-EMPLOYED ........22

ACCIDENT INVESTIGATION ........................................................................................23

ACCIDENT PROCEDURES...........................................................................................24

HAZARD IDENTIFICATION / RISK ASSESSMENT .....................................................25

RISK ASSESSMENT RECORD - 1, 2, 3, 4, 5...................................................26RISK ASSESSMENT RECORD - 6, 7, 8, 9, 10, 11...........................................27RISK ASSESSMENT RECORD - 12, 13, 14, 15, 16, 17...................................28RISK ASSESSMENT RECORD - 18, 19, 20, 21...............................................29RISK ASSESSMENT RECORD - 22, 23, 24, 25...............................................30

CONTROL MEASURES.................................................................................................31

Slips / Trips / Falls ...........................................................................................31Manual Handling ..............................................................................................32Personal Injury .................................................................................................33

1. Personal Protective Equipment............................................................................. 332. Dusts ..................................................................................................................... 333. Eye Injury .............................................................................................................. 334. Hand / Foot Injury.................................................................................................. 345. Muscle Fatigue...................................................................................................... 346. Deep Cuts ............................................................................................................. 347. Deep Cuts; Food Preparation ............................................................................... 358. Needle Stick Injuries ............................................................................................. 369. Burns / Scalds. ...................................................................................................... 3610. Burns/Scalds; Food Preparation ........................................................................... 3711. Burns/Scalds; Serving Food.................................................................................. 3812. Collision / Impact / Crushing ................................................................................. 3813. Handling Glass / Crockery / Delph........................................................................ 3914. Work Equipment.................................................................................................... 3915. Hand Held Equipment ........................................................................................... 4016. Hand Tools............................................................................................................ 4017. Power Tools .......................................................................................................... 4118. Fumes ................................................................................................................... 41



Electricity / Electrocution................................................................................41

Use of Vehicles / Transport.............................................................................44

Work at Height..................................................................................................47

Falling Objects .................................................................................................51Use of Work Equipment ..................................................................................51

Unauthorised Persons.....................................................................................63Welfare ..............................................................................................................63Housekeeping ..................................................................................................64Access / Egress ...............................................................................................64Lone Working ...................................................................................................65Violence ............................................................................................................66

Inadequate Emergency Planning ...................................................................67Fire ....................................................................................................................68Noise .................................................................................................................68Vibration ...........................................................................................................69Confined Spaces..............................................................................................69Maintenance Works .........................................................................................70Fumes ...............................................................................................................71

1. Electrical Installations............................................................................................ 412. Electrical Equipment ............................................................................................. 423. Overhead Electrical Cables................................................................................... 434. Hidden Electrical Cables ....................................................................................... 435. Buried Electrical Cables ........................................................................................ 44

1. Use of Vehicles / Transport Generally .................................................................. 442. Driver / Operator Responsibilities ......................................................................... 453. Driver Fatigue........................................................................................................ 464. Musculoskeletal Disorders .................................................................................... 465. Fuelling Vehicles ................................................................................................... 466. Vehicles Reversing ............................................................................................... 467. Loading / Unloading .............................................................................................. 468. Tractor & Attachments .......................................................................................... 47

1. Work at Height Generally ...................................................................................... 472. Use of Access Platforms / Steps........................................................................... 483. Use of Ladders...................................................................................................... 494. Use of Step Ladders ............................................................................................. 50

1. Work Equipment Generally ................................................................................... 512. Guarding / Safety Devices .................................................................................... 523. Maintenance / Repair ............................................................................................ 534. Dusts ..................................................................................................................... 535. Fumes ................................................................................................................... 546. Internal Combustion Engine Operated.................................................................. 547. Hand Tools............................................................................................................ 548. Portable Electrical ................................................................................................. 559. Generators ............................................................................................................ 5510. Mobile Work Equipment ........................................................................................ 5611. Hydraulic Equipment ............................................................................................. 5712. Refrigeration Equipment (Cold Rooms / Cold Storage) ........................................ 5713. Compressed Gas Equipment ................................................................................ 5714. Tractor & Attachments .......................................................................................... 5815. Power Take off Shaft’s - (PTO’s) .......................................................................... 5816. Pressure Washers................................................................................................. 5917. Cutters / Trimmers / Strimmer’s ............................................................................ 5918. Lawn Mowers ........................................................................................................ 6019. Tank Sprayer / Knapsack Sprayer ........................................................................ 6020. Kitchen / Bar Equipment ....................................................................................... 6021. Dish / Pot / Glass Washing Equipment ................................................................. 63

1. Violence Generally ................................................................................................ 662. Violence - Serving Alcohol .................................................................................... 663. Violence - Armed Intruder ..................................................................................... 66



Employment of Young Persons......................................................................71First Language not English.............................................................................71Persons With Reading Difficulties .................................................................72Biological Health Hazards...............................................................................72Use of Mobile Phones......................................................................................73Waste / Environmental Management .............................................................73Hazardous Substances / Materials / Chemicals............................................73

Doors & Gates, etc. ..........................................................................................75Weather Conditions .........................................................................................76LPG / Gas..........................................................................................................77Work in Occupied Premises / Area’s .............................................................77Hot Works .........................................................................................................77Weils Disease (Leptospirosis) ........................................................................78Traffic Routes & Danger Areas.......................................................................79Temporary Works ............................................................................................79Smoke Free Workplace ...................................................................................80Stress ................................................................................................................80Bullying.............................................................................................................80Visitors..............................................................................................................81External Areas..................................................................................................81LPG / Gas Storage ...........................................................................................81Cleaning Sewers / Drains ................................................................................82Pregnant Employees .......................................................................................82Games / Sports Equipment .............................................................................82Food Poisoning................................................................................................83Excursions........................................................................................................84Injuries During Games / Training ...................................................................84Under Age Members ........................................................................................85Pressurised Equipment / CO2 Leakage..........................................................85

APPENDIX 1 - WORKPLACE POLICIES......................................................................87

Smoke Free Workplace Policy........................................................................88Environmental Policy ......................................................................................88Occupational Health & Health Surveillance ..................................................89Biological Hazards...........................................................................................89Employment Equality ......................................................................................89Welfare ..............................................................................................................89Violence Policy.................................................................................................90Consultation & Participation...........................................................................90Personal Protective Equipment (PPE) ...........................................................91Visitors Policy ..................................................................................................91First Aid ............................................................................................................91Pregnant Employee / Maternity Leave Policy................................................92Dignity at Work - Bullying / Harassment Policy ............................................93Work Related Stress Policy ............................................................................94Driving for Work Policy ...................................................................................94Alcohol and Drugs Policy ...............................................................................95Disciplinary Procedures..................................................................................96

APPENDIX 2 - EMERGENCY NUMBERS & EMERGENCY PROCEDURES...............97

1. Hazardous Substances / Materials / Chemicals Generally ................................... 732. Use of Hazardous Substances / Materials / Chemicals ........................................ 74



APPENDIX 3 - ACCIDENT REPORTS / FIRST AID KIT CONTENTS........................106

Accident Report Book ...................................................................................107Accident Report Form ...................................................................................109Detailed Accident Report Form ....................................................................110Witness Statement.........................................................................................115Recommended Contents of First Aid Boxes & Kits ...................................116

APPENDIX 4 - STAFF TRAINING & WORK EQUIPMENT BRIEFING RECORDS....117

Training Standards ........................................................................................118Training Register ...........................................................................................119Employee Induction Training........................................................................121Work Equipment Employee Training Procedures ......................................122Work Equipment Briefing Record ................................................................123

APPENDIX 5 - ADDITIONAL RISK ASSESSMENTS / METHOD STATEMENTS .....124

Safety Audit Checklists .................................................................................125Method Statement Template .........................................................................131Chemical Risk Assessment Template .........................................................132

APPENDIX 6 - SDS SHEETS ......................................................................................133

APPENDIX 7 - STATUTORY FORMS .........................................................................134

APPENDIX 8 - PPE ISSUE FORM...............................................................................135

APPENDIX 9 - EQUIPMENT INSPECTION REGISTER .............................................137

APPENDIX 10 - ADDITIONAL INFORMATION...........................................................139

Persons Responsible for Health & Safety Tasks ........................................140Welfare Facilities Check List ........................................................................141Fire Safety - Event Log Record.....................................................................142Fire Safety Register .......................................................................................143Fire Safety Check Sheet ................................................................................144Code of Practice - Goal Posts.......................................................................145Inspection and Testing of Electrical Installations ......................................146Working Safely with Dispense Gas in Pub Cellars .....................................147



ORGANISATIONAL CHART



WORKPLACE DETAILS

Address: Naas Rugby Football Club.ForenaughtsNaasCo. Kildare

The Current List of Committee Members and Officers is available on the Club Website,http://www.naasrugby.com/about/committee.

This Safety Statement will apply to this workplace and everything reasonablypracticable will be done to manage the workplace with due care for the health

and safety of all employees and others likely to be affected.

This is a working document and the hazards identified should not be considered to be acomplete and exhaustive list. It is the Duty of all Committee Members, Officers,Captains, and, where applicable, Managers / Supervisors / Officers to continuallyassess the work environment, identifying hazards and, if necessary, carrying outadditional risk assessments and putting appropriate control measures in place.

It is important to recognise that risks can never be totally eliminated and there are, in allcases, practical limits to the precautions that can be taken. Therefore it is vital that allemployees and contractors read this document carefully and understand the overallarrangements for managing health and safety within the workplace.

SCOPE OF WORKS

Rugby Football Club.

o Playing / Training Fields.

o Changing / Shower Facilities.

o Gym Facilities.

o Clubhouse / Function Room.

o Scoreboard Area.

o Team / Spectator Areas.

o External Areas.

o Car Park Areas.

o Storage Areas.

All Work will be undertaken by or under the direct supervision of competentpersons with experience of the type of work involved and in all cases in

accordance with safety procedures as specified in the Our Health and SafetyPolicy and in this Safety Statement.



RECORD OF SIGHT

I hereby confirm that I have read and understand the contents of this documentincluding my duties as an employee under Sections 13 & 14 of The Safety, Health andWelfare at Work Act, 2005 as stated on page 19 of this document and that the RiskAssessments for the Major Hazards have been brought to my attention prior tocommencing work.

I also confirm that I will adhere to the control measures identified in this document andto any additional control measures which may be required and identified in additionalrisk assessments or on any safe systems of work plans which may be prepared forspecific tasks.

Print Name Signature Date



RECORD OF REVISIONS / REVIEWS

This document is to be reviewed on an annual basis by a member of the ExecutiveCommittee to ensure that our safety policy is kept in line with any changes inlegislation, work practices, scope or nature of works carried out and shall be distributedto all relevant members of staff with a copy available for inspection at all times.

Rev.No.

Date Revision / Review ApprovedBy

PersonnelNotified



MEMORANDUM

From: The Executive Committee

Date: ..…/………………/……

To: All Staff / Employee’s / Contractors.

The Safety, Health & Welfare at Work Act, 2005 requires us to have a Safety Statementwhich is to be reviewed and updated as necessary.

A copy of this Safety Statement will be kept available for inspection at our place of work.

All employees and Contractors, (including sub-contractors), should be made aware ofthis Safety Statement and have reasonable access to it.

This Statement must be put in to practice and you must ensure that safe systems ofwork are implemented and that safe access and egress along with safe plant &machinery are provided.

The existing hazards and risks in our workplace have been identified prior to preparingthis Safety Statement, however, new hazards may arise and it is therefore importantthat this Safety Statement is reviewed and updated regularly.

The approach to ensuring safe and healthy working conditions may be summarised asfollows:

1. Identification of Hazards.2. Risk Assessment.3. Control of Hazards by

Elimination. Substitution. Isolation. Safe Systems of Work. Personal Protective Equipment. Engineering Means.

If you have any comments or suggestions which would improve this Statement pleasenotify a Committee Member or Officer.

Likewise if you identify any additional hazards please contact a Committee Member orOfficer immediately in order that a Risk Assessment may be undertaken and suitableControl Measures implemented as soon as possible.

The Implementation of these Health and Safety procedures is expected to contribute toour overall efficiency and performance.

Your Commitment to this is much appreciated.

Signed Date

…………….……………………………. ………./……..……………/……………



STATEMENT OF SAFETY, HEALTH AND WELFARE POLICY

It is our policy to comply with and work in accordance with the provisions of all relevantlegislation i.e. The Safety, Health and Welfare at Work Act, 2005; The Safety, Health andWelfare at Work (General Application) Regulations 2007 to 2012; and any other associatedlegislation.

It is our policy, in so far as is reasonably practicable, to ensure the Safety, Health andWelfare at Work of all our employees and further to ensure that persons not in ouremployment, who may be affected by our work activities, are not exposed to risks to theirsafety and health. We are committed to securing the safety of all. We will provide thenecessary resources, structures and procedures that are required to safeguard against therisks arising from activities in our workplace and to create a workplace that is, in so far as isreasonably practicable, safe and without risk to health. We also undertake to providerelevant information, appropriate training and adequate supervision, in a form, manner and,as appropriate, language, that is reasonably likely to be understood to achieve this.

We will provide safe plant and equipment, safe means of access and egress, safe systemsof work, appropriate welfare facilities and emergency plans, competent persons andsuitable protective clothing and equipment where hazards cannot be eliminated.

It is the strict duty of all employees to take reasonable care of their own Safety, Health andWelfare and that of any others who may be affected by their acts or omissions, to conformto our safety policy and practices and to carry out their responsibilities as detailed in ourSafety Statement and in accordance with any other relevant legislation. Employees withspecific responsibilities for Safety, Health and Welfare must properly delegate these in theirabsence. All employees who authorise work must ensure the Safety, Health and Welfare ofall persons involved, directly or indirectly. We will not tolerate improper conduct which islikely to put any person’s safety and health at risk.

We also undertake to consult all employees on matters of health and safety and everybodyis hereby encouraged to comply with their duties under the 2005 Act by notifying aCommittee Member or Officer of any hazards which they identify in the workplace andreminded of their duties in relation to Safety, Health & Welfare, i.e. it is your own personalresponsibility to avoid injury to yourself and others working in your environment.

We undertake to seek appropriate advice from competent Safety and Health Consultants asand when necessary to ensure that we fully comply with all Laws and Regulations that applyto us. We will strive to continuously improve our safety and health performance year onyear.

Our main objective is to provide a safe and healthy work place for all our staff andemployees and to meet our duties in relation to members, visitors, members of the public orany other persons who may be affected by our operations.

Our Safety Statement will be maintained and updated as necessary to reflect changes inlegislation, technology, products, work practices, scope of works, size of club; or nature ofworks carried out, any accidents or near misses and in the light of experience and,regardless of the above, reviewed at least once a year.

The contents of our Safety Statement will be brought to the attention of all employees atleast annually and a copy will be kept available to allow access / inspection at all times.

SIGNED: …………………………………………… ….…..… / …..……… / ….....…...



ARRANGEMENTS FOR CARRYING OUT THE POLICY

The implementation of a Safety, Health and Welfare policy is a function of managementand supervision at all levels. It follows the normal chains of responsibility and authorityshown in the Organisational chart on Page 6 of this document.

All employees must familiarise themselves with and comply with all relevant Safety,Health and Welfare regulations and instructions and ensure that their subordinates, (ifany), also comply. If they wish to delegate any part of their duties to a colleague theymust first consult with a Committee Member or Officer and remember that ultimateresponsibility will always lie with themselves.

We will consult with employees to establish arrangements for securing co-operation inthe work place on Safety, Health and Welfare. We will, in so far as is reasonablypracticable, maintain a work place that is, in so far as is reasonably practicable, safeand without risk to health. We will, in so far as is reasonably practicable, maintain theSafety, Health & Welfare of all of our employee’s and other people who may be affectedby our work.

We will manage and conduct our work activities in such a way as to ensure, in so far asis reasonably practicable, the Safety, Health & Welfare of our employees and to preventany improper conduct or behaviour likely to affect Safety, Health & Welfare at work byour employees.

We will ensure, in as far as is reasonably practicable, that the design, provision andmaintenance of access and egress to the workplace and any plant, machinery or otherarticles used in the workplace, are safe and without risk to health.

This Safety Statement will be brought to the attention of our employee’s, in a form,manner and, as appropriate, language that is reasonably likely to be understood:

Upon Commencement of Employment.

If amended / altered in any way.

Annually if there has been no significant change in Places of Work, Systems ofWork or Hazards Identified.

We will assist our employees in appointing a safety representative, if they so require,and allow the Safety Representative to carry out the duties as defined in the Safety,Health & Welfare Act, including:

Inspection of the place of work, providing reasonable notice is given, or in theevent of a serious accident or dangerous occurrence.

Investigation of accidents and dangerous occurrences provided that he or shedoes not interfere with or obstruct the performance of any statutory obligationrequired to be performed by any person under any of the statutory provisions.

Investigation of complaints made by employees, providing reasonable notice isgiven.

Being informed if a HSA inspector visits the workplace and being allowed toaccompany the HSA inspector on the visit.



The safety representative will be given time off from their normal duties without loss ofremuneration to perform their duties as a safety representative and, if so required, toacquire the knowledge and training necessary to discharge their functions as a safetyrepresentative. We will consider any representation made by the Safety Representativein relation to the safety, health & welfare at work of all of our employees and, in so faras is reasonably practicable, take any action necessary or appropriate action withregard to those representations.

We will also assist our employees in forming a safety committee if they so wish.

A Committee Member or Officer will ensure there is / are adequate:

Welfare Facilities; e.g. Washing, Toilet, Drinking Water, Canteen, ChangingRoom(s) etc.

First-Aid/Emergency Facilities; e.g. Trained Person(s), First-Aid Kit(s),Emergency Plan(s), Fire Fighting Equipment, Fire Extinguishers etc.

Personal Protective Equipment; e.g. Hand, Skin, Eye, Ear, Foot, Respiratory etc.

Safe Systems of Work; e.g. Proper Planning, Correct Tools & Equipment,Competent people, Proper Access / Egress to all work areas / locations etc.

Training & Supervision; e.g. Inductions, Hazardous Materials, Fire, Use of WorkEquipment, Manual Handling, Young People, Persons whose first language isnot English etc.

Consultation; e.g. Safety Representative, Safety Meetings etc.

Information; e.g. Hazard Data (MSDS) Sheets, Warning Signs etc.

Policies in place to ensure that all workers are protected from bullying or otherincidents of aggression, threat or actual violence and that any alleged instancesare taken seriously and fully investigated

Disciplinary procedures in place to ensure that, when all other courses of action,including training, advice and persuasion, fail to achieve compliance with safetyrules and systems of work, the normal disciplinary procedure, in line with relevantlegislation, will be followed using verbal and written warnings, followed bysuspension / dismissal.

Policies in place to ensure that there is a smoke-free environment in all enclosedworkplaces.

Policies in place to ensure that any instances of stress in the workplace arepromptly dealt with.

Policies in place to ensure that biological hazards such as tuberculosis, hepatitisetc. are identified and dealt with properly.

NOTE: Training / Information / Supervision / Consultation must be provided

in a form, manner and, as appropriate, language that is reasonablylikely to be understood.



A Committee Member or Officer will ensure that:

Hazards, which are reasonably foreseeable, are clearly identified

Periodic inspections / safety audits are carried out and improvement plans aredrawn up and implemented as necessary.

All employees & non-employees are aware of the Safety Policy

Contractors have met their obligations and are aware that they must comply withthis Safety Statement and Current Legislation before commencing work.

The accident book is kept up to date.

All work equipment, including power tools, hand tools, machinery, plant etc., ismaintained in good condition and, if damaged, properly repaired by a competentperson and that a temporary repair or improvisation of any sort is not carried out.

Safety rules are obeyed.

Any representations in relation to health & safety are properly considered.

Any accidents / dangerous occurrences are fully investigated and that statutoryforms are completed where applicable.

All relevant statutory provisions are complied with and be aware of any changesin legislation.

All statutory tasks & examinations are carried out & records kept on file.

A copy of the Safety Statement is available for inspection / use at all times.

Safety, Health and Welfare publicity and other pertinent materials are acquiredand distributed.

The effectiveness of the Safety Policy and the arrangements for carrying out thepolicy are properly monitored and that any necessary changes are made.

If young persons are to be employed a Committee Member or Officer will evaluate thework which they are to undertake and take all necessary precautions to ensure theyreceive specific training and adequate supervision at all times as their lack ofknowledge, experience and maturity may lead to deliberate or accidental risk takingwhich may lead to potentially hazardous situations.

If persons whose first language is not English or persons who may have difficultiesreading are to be employed any potential difficulties are to be assessed by aCommittee Member or Officer prior to appointment and suitable arrangements takento ensure that lack of understanding does not lead to potentially hazardous situations.

Committee Members / Officers have the authority to order work to stop if theyconsider that continuation would seriously endanger health and/or safety and areavailable to give advice and guidance on request.

As in any other aspect of work, a clear definition of responsibilities is required so thateach person knows their role. Safety, Health and Welfare is no exception and thesuccess of any policy depends on the individual’s awareness of their responsibilitiesand the desire to work safely.

All Supervisors must set a personal example by wearing appropriate PPE and usingsafe working practices at all times.



RESPONSIBILITIES FOR SAFETY, HEALTH AND WELFARE

EXECUTIVE COMMITTEE

The responsibilities of the Executive Committee are:

1) To ensure that an effective policy on Safety, Health and Welfare exists and direct itsimplementation.

2) To monitor the effectiveness of the policy and ensure that any necessary changesare made.

3) To inform Managers / Supervisors / Officers in good time if new or additional work isto be undertaken so that hazards can be assessed and guarded against.

4) To inform Managers / Supervisors / Officers in good time whenever new employeesare being hired to ensure they receive an induction.

5) To maintain, in so far as is reasonably practicable, the safety, health and welfare atwork of all employee’s.

6) To provide and maintain a place of work that is, as far as is reasonably practicable,safe and without risk to health.

7) To provide and maintain safe access and egress to and from places of work for allpersons.

8) To provide and maintain plant and machinery which is, in so far as is reasonablypracticable, safe and without risk to health.

9) To provide systems of work that are planned, organised, performed and maintainedto be, in so far as is reasonably practicable, safe and without risk to health.

10) To arrange for the provision of information, instruction, training and supervision asnecessary to ensure, in so far as is reasonably practicable, the safety and health atwork of all employee’s.

11) To arrange for the provision of Personal Protective Equipment, (PPE), foremployee’s where it is not reasonably practicable to control or to eliminate hazards.

12) To ensure, as far as is reasonably practicable, safety and the prevention of risk tohealth at work in connection with the use of any article or substance.

13) To obtain, where necessary, the services of a competent person for the purpose ofensuring, in so far as is reasonably practicable, the safety and health of allemployee’s.

14) To undertake to ensure the safety, health and welfare of other persons, who maynot be employed, but who are either the employees of another person, are self-employed, or are members of the general public in maintaining the place of workand all means of access to and from the place of work in safe repair andmaintenance and with the absence of risk to health from any article or substance inthe place of work.

15) To ensure that all operations are undertaken in such a way as to ensure, in so faras is reasonably practicable, that employee’s, or persons not directly employed, butwho may be affected, are not put at risk to their health by their errors or omissions.

16) To take reasonable care of their own safety, health and welfare at work.

17) To ensure that each person is aware of their responsibilities and the means bywhich they can carry them out.



18) To administer the Safety Policy.

19) To arrange for funds and facilities to meet the requirements of the Safety Policy &Safety Statement.

20) To set a good example of personal safety at all times.

21) To provide the necessary resources for the required Health & Safety Training needsof the employee’s.

22) To ensure adequate provision of First-Aid equipment and adequate personneltrained in occupational First-Aid in accordance with the General ApplicationRegulations.

TREASURER

The Treasurer will:

1) Be responsible for Safety, Health and Welfare and assist in determining the Safety,Health and Welfare policy.

2) Assist in the implementation of the safety policy.

3) Support the work of Managers / Supervisors / Officers in ensuring that therequirements of the Safety, Health and Welfare policy are met.

4) Ensure the availability of funds and facilities to meet the requirements of the SafetyPolicy, Environmental Policy & this Safety Statement.

5) Arrange for all insurable risks to be evaluated in relation to Safety and Health atwork, loss or damage to club property, and risks to the Public by the clubs activities.

6) Ensure that relevant financial liabilities are covered.

7) Review insurance and loss records annually and institute any necessary correctiveaction.

8) Set a personal example.

9) Oversee the management of work to ensure, as far as is reasonably practicable,the safety, health and welfare of all persons whether or not in membership oremployment of the club.

SECRETARY

The Secretary will:

1) Be responsible for Safety, Health and Welfare and assist in determining the Safety,Health and Welfare policy.

2) Assist in the implementation of the safety policy.

3) Set a personal example.

4) Arrange for the provision of prescribed information about such aspects of the waywork is conducted as might affect the safety and health of all persons.

5) Ensure that a copy of this Safety Statement is available and that all staff are familiarwith its contents.



MANAGER / SUPERVISORS / OFFICERS / CAPTAINS

Manager / Supervisors / Officers / Captains will:

1) Familiarise themselves with the Safety, Health and Welfare policy.

2) Ensure that, where applicable, all persons covered by The Safety Health andWelfare at Work (Construction) Regulations, 2013, have received the requiredtraining, have been issued with a current SOLAS Safe Pass / Relevant ConstructionSkills Card and receive an induction from a competent person before commencingwork.

3) Ensure that employees and / or contractors under their control are fully aware ofany hazards in the workplace and the measures required in safeguarding againstthem.

4) Insist that all safety rules are observed and that protective equipment is worn orused where appropriate.

5) Ensure that adequate supervision is available at all times, particularly for the young,the inexperienced and for Persons whose first language is not English.

6) Accompany any person undertaking a safety inspection and co-operate on safetymatters and housekeeping to improve safety and health.

7) Ensure that all employees under their control know the location of and how to useany available firefighting equipment.

8) Ensure that all employees under their control know the whereabouts of first aidfacilities and of the nearest person trained in first aid.

9) Ensure that all safety devices are fitted, adjusted and maintained, and properlyused.

10) Ensure that all machinery and equipment is properly maintained and safe to use.

11) If within authority, promptly rectify all defects in work place and/or equipment in use,if not within authority, promptly report such defects.

12) Consider promptly any representation about health and safety from employeesunder their control.

13) Liaise with the appropriate safety representative, (where appointed), on all mattersconcerning safety.

14) Attend safety meetings when required.

15) Investigate all accidents promptly to discover their cause and eliminatereoccurrence.

16) Complete accident report forms for all accidents involving injury, damage or losttime in accordance with accident reporting procedure.

17) Provide safe systems at work.

18) Ensure correct use of permits to work and lockout procedures and that allemployees understand and comply with same.

19) Ensure that, where applicable, Statutory Forms are properly completed &maintained, i.e. GA Forms, etc.

20) Show a personal example by wearing the safety equipment provided.

21) Liaise with a Health & Safety Authority, (HSA), inspector where required.



22) Ensure that, where applicable, all relevant personnel receive an induction and aremade aware of the requirement to comply with our Safety Statement and anyadditional Safety Plans, Method Statements, Risk Assessment’s, etc., which maybe prepared from time to time.

23) Demonstrate personal interest in Safety, Health and Welfare by carrying outperiodic inspections.

24) Ensure that non-employees in our workplace are aware of the Safety, Health andWelfare policy.

25) Ensure that contractors and others keep work areas in a tidy and safe condition.

26) Ensure that the accident book and all inspection registers are kept up to date.

27) Identify and establish areas of responsibility with contractors to avoid confusion.

28) Ensure that adequate protective clothing and equipment is available and issuedwhere necessary.

29) Ensure that adequate instructions to be followed in the event of an emergency areput in place and communicated to all relevant persons.

30) Ensure that adequate welfare facilities are provided.

31) Ensure that adequate first-aid equipment, facilities and an adequate number ofpersons trained in occupational first aid are provided.

32) Ensure that adequate fire-fighting equipment is provided.

33) Ensure that Contractors have met their obligations, as listed below, and are awarethat they must comply with our Safety Statement, any Project / Task Specific SafetyPlans and Current Legislation, before commencing work.

oProvided proof of insurance.oProvided a Copy of their Safety Statement; (Project / Task Specific if

necessary).oProvided Proof that Hazards and Risk Assessments have been brought to

the attention of their employees.oAgree procedures and work schedules before commencing work.oAttend meetings as necessary.oWear appropriate PPE.oEnsure that all employees and others under their control:-

Have had adequate training for the work they are to perform. Receive an induction, (where applicable). Wear appropriate PPE. Comply with all safety rules, safety procedures and current

legislation. Observe permits to work arrangements, (if applicable). Use the Welfare facilities provided. Sign in / out on a daily basis, (where applicable). Report all accidents / incidents to our supervisor. Are in possession of a valid safepass card, (where applicable). Are in possession of a valid CSCS card, (where applicable).



DRIVERS

All drivers will:

1) Ensure the safety of themselves and other road users by complying fully with allrelevant legislation.

2) Ensure that that they have the appropriate full driving licence for the vehicle theyare driving.

3) Ensure that the vehicle they are driving is maintained in a roadworthy manner andhas tax, insurance and Certificate of Roadworthiness, e.g. DOE or NCT, whereappropriate.

4) Ensure that the vehicle is suitable for the purpose for which it is to be used

5) Ensure that journeys are properly planned with realistic time allocated for thejourney and due cognisance taken in relation to adverse weather conditions, withjourneys postponed if necessary.

6) Ensure that appropriate daily checks are undertaken prior to commencing thejourney.

7) Ensure that, where applicable, vehicles are properly and securely loaded prior tocommencing the journey.

GENERAL DUTIES OF EMPLOYEES

Employees will:

(a) Familiarise themselves with and always conform to our Safety, Health and WelfarePolicy.

(b) Familiarise themselves with and always conform to our Safety Statement.

(c) Familiarise themselves with and always conform to any Standard Procedures orMethod Statements which may be prepared for specific tasks.

(d) Co-operate fully with and comply with any instructions issued directly by SafetyOfficers / Advisers.

(e) Observe all safety rules and take reasonable care for their own Safety, Health andWelfare and that of any other person who may be affected by their acts oromissions whilst at work.

(f) Co-operate with their employer and any other person to such extent as will enabletheir employer or the other person to comply with any of the relevant statutoryprovisions.

(g) Use in such manner so as to provide the protection intended any suitableappliance, protective clothing, convenience, equipment or other means or thingsprovided (whether for their use alone or for use by themselves in common withothers) for securing their Safety, Health and Welfare whilst at work.

(h) Report to their employer or their immediate supervisor, without delay, any defectsin plant, equipment, place work or system of work which might endanger safety,health or welfare of which they become aware.

(i) Report to their employer or their immediate supervisor, without delay, anyaccidents or dangerous occurrences.

(j) Use the correct tools and equipment for the job, along with all appropriate safetydevices, and make proper use of any work equipment supplied.



(k) Conform to all instructions given by a Committee Member or Officer and otherswith responsibility for Safety, Health and Welfare.

(l) Report to their employer or immediate supervisor all accidents and damagewithout delay whether persons are injured or not.

(m) Direct suggestions to improve Safety, Health and Welfare to those withresponsibility for same.

(n) Avoid any action that would be a source of danger to themselves and / or othersand ensure that they do not engage in any acts of personal injury etc.

(o) Attend any safety courses as required by the Regulations or deemed relevant by aCommittee Member or Officer and show any registration card or certificate whenrequested.

Employees will not:

(a) Intentionally or recklessly interfere with or misuse any appliance, protective clothing,convenience, equipment, or other means or thing provided in pursuance of any ofthe relevant statutory provisions or otherwise for securing the Safety, Health andWelfare of persons arising out of work activities.

(b) Carry out any tasks that they feel they are not competent to carry out or work whichrequires unreasonably high risks.

(c) Smoke in enclosed workplaces, including vehicles.

An employee shall, while at work;

a) Comply with the relevant statutory provisions, as appropriate and take reasonablecare to protect his or her safety, health and welfare and the safety, health andwelfare of any other person who may be affected by their acts or omissions at work,

b) Ensure that he or she is not under the influence of an intoxicant to the extent that heor she is in such a state as to endanger his or her own safety, health or welfare atwork or that of any other person,

c) If reasonably required by his or her employer, submit to any appropriate, reasonableand proportionate tests for intoxicants by, or under the supervision of, a registeredmedical practitioner who is a competent person, as may be prescribed,

d) Co-operate with his or her employer or any other person so far as is necessary toenable his or her employer or the other person to comply with the relevant statutoryprovisions, as appropriate,

e) Not engage in improper conduct or other behaviour that is likely to endanger his orher own safety, health and welfare at work or that of any other person,

f) Attend such training and, as appropriate, undergo such assessment as mayreasonably be required by his or her employer or as may be prescribed relating tosafety, health and welfare at work or relating to the work carried out by theemployee,

g) Having regard to his or her training and the instructions given by his or her employer,make correct use of any article or substance provided for use by the employee atwork or for the protection of his or her safety, health and welfare at work, includingprotective clothing or equipment,



h) Report to his or her employer or to any other appropriate person, as soon aspracticable:

i) any work being carried on, or likely to be carried on, in a manner which mayendanger the safety, health or welfare at work of the employee or that of anyother person,

ii) any defect in the place of work, the systems of work, any article or substancewhich might endanger the safety, health or welfare at work of the employee orthat of any other person, or

iii) any contravention of the relevant statutory provisions which may endanger thesafety, health and welfare at work of the employee or that of any other person, ofwhich he or she is aware.

i) An employee shall not, on entering into a contract of employment, misrepresenthimself or herself to an employer with regard to their level of previous training.

j) A person shall not intentionally, recklessly or without reasonable cause:

i) interfere with, misuse or damage anything provided under the relevant statutoryprovisions or otherwise for securing the safety, health and welfare of persons atwork, or

ii) place at risk the safety, health or welfare of persons in connection with workactivities.

k) An employer may require an employee to undergo an assessment by a registeredmedical practitioner, nominated by the employer, of his or her fitness to perform workactivities and the employee shall co-operate with such a medical assessment.

i) An employer shall ensure that employees undergo assessment by a registeredmedical practitioner of their fitness to perform work activities, as may beprescribed, which, when performed, give rise to serious risks to the safety, healthand welfare of persons at work

ii) Where, following an assessment a registered medical practitioner is of theopinion that an employee is unfit to perform work activities he or she shall notifythe employer, by the quickest practicable means, of that opinion and thelikelihood of early resumption of work for rehabilitative purposes and shall informthe employee accordingly, giving the reasons for that opinion.

iii) If an employee becomes aware that he or she is suffering from any disease orphysical or mental impairment which, should he or she perform a work activitywould be likely to cause him or her to expose himself or herself or another personto danger or risk of danger, he or she shall immediately notify the employerconcerned or a registered medical practitioner nominated by that employer whoshall in turn notify the employer.

iv) Where an employer receives a notification he or she shall immediately takeappropriate action to comply with his or her general duties.



RESPONSIBILITIES OF CONTRACTORS OR THE SELF-EMPLOYED

It is the responsibility of all contractors and the self-employed to:

(a) Comply with our Policy for Safety, Health & Welfare at work.

(b) Where applicable, i.e., for hazards in our workplace which are not identified intheir own Safety Statement, (in accordance with Regulation 20 of the SafetyHealth and Welfare at Work Act, 2005), comply with the requirements of ourSafety Statement and co-operate with our on-site supervision in providing a safeplace of work, a safe system of work and the utilisation of protective equipmentand clothing.

o A copy of our Safety Statement will be available for inspection to ensure thatall contractors or the self-employed can make themselves aware of thehazards in our workplace.

(c) Ensure that a copy of their Safety Statement available for inspection while work isbeing carried out in our workplace.

(d) Ensure compliance with the general responsibilities of persons directly employed,as indicated on page 19 of this document, and ensure that their employees, ifany, are also made aware of their responsibilities.

(e) Make contact with a Committee Member or Officer, or the person in charge intheir absence, upon arrival at our workplace, and ensure they provide details of:-

o Any potential hazards which may impact on the wellbeing of our employees orany other person while work is being carried out.

o Any process, system or use of materials, which may endanger the Health &Safety of themselves or others.

(f) Provide a method statement for their works, if necessary, and provide anynecessary information required for inclusion in the Safety File, where applicable.

(g) Provide proof and details of their Employer's Liability & Public Liability insurance’s(where applicable).

(h) Provide their operatives with all necessary Personal Protective Equipment andensure all PPE is utilised by their own employees and available for the use of ouremployees or other persons in the vicinity, where necessary.

(i) Ensure the safe execution of the job, maintain a high level of housekeeping andavoid creating any hazards.

o In the event of failing to do so, on becoming aware of a situation arising,immediately take action to remove the hazard.

(j) Attend any safety courses deemed relevant by a Committee Member or Officer.

(k) Employ only competent and suitably trained personnel.

(l) Obtain permission to engage anyone other than direct employees in ourpremises.

(m) Ensure that all of their operatives are aware of their obligations in regard to healthand safety.

(n) Provide written confirmation that relevant persons have received SOLAS SafePass and Relevant Construction Skills Training, where applicable.



ACCIDENT INVESTIGATION

All accidents / incidents will be recorded in the Accident Report Book.

All accidents and dangerous occurrences will be investigated to attempt to determinethe root cause of the event. Once the cause has been determined the matter will beaddressed and corrected with any necessary preventative actions / procedures put inplace to prevent re-occurrence.

An accident is defined as an unplanned and uncontrolled event that has led toan injury to persons.

A Dangerous Occurrence is a near miss, which could have resulted in injuryto persons or damage to plant, equipment or property.

All employees must report all accidents and dangerous occurrences immediately to theirsupervisor who will carry out the accident investigation.

All employees are obliged to co-operate fully with the investigations and to provide anyinformation which may help to establish the circumstances surrounding the incident.

If an accident results in an employee being absent from work for more than 3consecutive days the HSA must be notified on form IR1.

Certain Dangerous Occurrences must also be reported to the HSA on form IR3.

These include incidents involving electrical short circuit; explosion or fire; pressurevessels; escape of substances; lifting appliances or excavators; collapse of ascaffolding, building or structure; unintentional ignition or explosion of explosives;failure of any freight container or any incident or illness occurring from theconveyance of dangerous substances by road; failure of breathing apparatus;contact with overhead lines carrying 200 volts or more; accidental collisionbetween a locomotive or train and any other vehicle; bursting of a revolving vessel,wheel, grindstone or grinding wheel moved by mechanical power.

Copies of all accident forms will be forwarded to the Insurance Company, whereapplicable, and copies of all correspondence held on file.



ACCIDENT PROCEDURES

If an accident occurs a Committee Member or Officer must be notified immediatelyand they will take charge & ensure that the following procedures are followed:

1. The accident location and the status of the injured person must be ascertained. Particular care must be taken to ensure that the cause of the accident is identified

and, where applicable, isolated / turned off, e.g. power source switched off /disconnected in a machinery related incident, electrical power isolated in an electricalincident etc.

Particular care must also be taken to ensure that further injuries are not sustained bythe injured person(s) or other persons in the vicinity, e.g. helpers to be directed towarn approaching vehicles / mobile plant, keep livestock away, warn others ofhazards present etc.

2. A decision must be taken on whether or not to move the injured person if there is adefinite risk of further injury.

Due consideration must be given to the nature of the injury and the risks involved inmoving an injured person when taking the decision.

3. Once the nature of the injury has been ascertained first aid is to be administered bya competent person and the emergency services called if they are required.

Basic first aid procedures, using any first-aid kits available, should be followed if notrained occupational first-aider is available, e.g. ascertain does any person presenthave any knowledge of basic first-aid procedures, i.e. placing the victim in therecovery position and keeping the airway clear, how to stop bleeding by applyingpressure or elevating the wound if appropriate, etc.

4. If emergency services are required the exact location of the incident and the injuredperson must be provided in order that they can gain access as close as possible tothe injured person.

If necessary a suitable person should be sent to meet the emergency services toassist them in finding the incident location.

5. The location of the hospital to which the injured person is to be transferred must beestablished and a suitable person designated to travel with the injured party.

6. All relevant information in relation to the accident and the events leading up to it is tobe gathered and recorded immediately.

7. Witness statements are to be obtained and recorded.8. The accident report book and the accident report form IR1, (if applicable), are to be

completed and a Committee Member or Officer is to be consulted prior to speaking tothe HSA.

9. Sketches or photographs are to be taken of the accident location.10. Nothing is to be moved or disturbed unless further serious risks are to be avoided.11. A Committee Member or Officer will notify the insurers, where applicable, and

seek guidance on any further reports or investigations which may be required.12. An accident that prevents any person from performing the normal duties of their

employment for more than three days must also be reported to the HSA on theaccident report form, (IR1).

A Committee Member or Officer will be responsible for completing and submittingthis form.

13. Incidents involving "near misses" which could have resulted in accidents are to bereported to the immediate supervisor (near misses are incidents that could haveresulted in injury to persons or damage to plant, equipment and property.)

14. Any plant, tool or equipment that is suspected of being the cause of or connectedwith an accident must not be interfered with until released by the immediatesupervisor.



HAZARD IDENTIFICATION / RISK ASSESSMENT

A HAZARD is a situation with a potential for human injury, damage to property, damageto the environment or a situation with a combination of all three.

RISK is the likelihood of an undesired event occurring and the likelihood, great or small,that someone or something will be harmed by a hazard.

RISK ASSESSMENT is the linking of the probability of occurrence with the severity ofinjury or loss.

CONTROL MEASURES are the measures to be taken to minimise the risk.

In this Safety Statement we have identified the hazards present in our workplace andgraded the risk levels into three categories to enable priority to be given to theinstigation of adequate control measures and allocation of resources.

1. HIGH: There is a possibility of fatality or serious injury to a person or persons or apossibility of injury to a number of people.There is a possibility of significant material loss or environmental damage.

2. MEDIUM: The possibility of fatality or serious injury is conceivable but the possibilityof injury to a person or number of persons is more likely.There is a possibility of material loss or environmental damage.

3. LOW: The possibility of injury is conceivable.The possibility of material loss or environmental damage is conceivable.

It is important to note that the grade of risk may change depending upon circumstancessuch as weather; seasonal conditions; light levels or other external influences; themethod of working, etc.

It is therefore very important that the work environment is continually assessed byresponsible people to ensure that all hazards are identified with additional riskassessments undertaken if necessary to ensure that appropriate control measures areput in place.

When undertaking additional assessments some examples of Hazards which may bepresent would be:

Chemical Hazards:Chemical substances are used in nearly all organisations ranging from correction fluid in offices to solventsand dyes in industry. Hazardous chemicals are classed as Flammable, Irritant, Harmful, Corrosive, Oxidisersand should all have warning notices clearly displayed on packaging.

Physical Hazards:Some examples of physical hazards would be Manual Handling; Working at Height; Falling Objects; Slips,Trips & Falls; Poor Housekeeping; Transport; Machinery; Maintenance; Fire; Electricity, etc.

Health Hazards:Some examples of health hazards would be Noise; Harmful Dusts; Unsuitable Lighting Levels; Sources ofRadiation; Extremes of Temperature; Poor Design of Work Place etc.

Human Factor Hazards:Some examples of human factor hazards would be Young Workers; Pregnant Employees; People withDisabilities; New or Inexperienced Workers; Older Workers; Persons whose first language is not English etc.

THE PURPOSE OF THE HAZARDS IDENTIFIED IN THIS DOCUMENT IS TO ASSIST IN MINIMISINGTHE POSSIBILITY OF RISKS REFERRED TO AND DOES NOT IMPLY THAT NO OTHER

HAZARDOUS CONDITIONS EXIST.

THE IMPLEMENTATION OF THE CONTROL MEASURES IS THE RESPONSIBILITY OFCOMMITTEE MEMBERS, OFFICERS, MANAGERS AND SUPERVISORS.



RISK ASSESSMENT RECORD - 1, 2, 3, 4, 5

ITEM ACTIVITY / ELEMENT POTENTIAL HAZARD PEOPLE ATRISK

RISKWITHOUT

CONTROLS

RISK WITHCONTROLS

1 Welfare Generally 1) Inadequate Emergency Planning All Persons Medium Low2) Welfare Medium Low3) Hazardous Substances / Materials Medium Low4) Traffic Routes & Danger Areas Medium Low5) Excursions Medium Low6) Underage Members Medium Low7) Use of Vehicles / Transport Medium Low8) Injuries during Games / Training Medium Low9) Unauthorised Persons Medium Low10) Waste / Environmental Management Medium Low11) Biological Health Hazards Medium Low12) Weils Disease Medium Low13) Fire Medium Low14) Violence Medium Low15) Housekeeping Medium Low16) Access / Egress Medium Low17) Stress Medium Low18) Bullying Medium Low19) Noise Medium Low20) Use of Mobile Phones Medium Low21) Doors & Gates Medium Low22) Electricity / Electrocution Medium Low23) Weather Conditions Medium Low24) Smoke Free Workplace Medium Low25) Lone Working Medium Low26) Employment of Young Persons Medium Low27) First Language not English Medium Low28) Persons with Reading Difficulties Medium Low29) Pregnant Employees Medium Low30) Visitors Medium Low31) Vibration Medium Low32) Fumes Medium Low

2 Playing / Training Fields 1) Injuries during Games / Training Members Medium Low2) Games / Sports Equipment & Medium Low3) Personal Injury Visitors Medium Low4) Slips / Trips / Falls Medium Low5) Electricity / Electrocution Medium Low

3 Changing Rooms 1) Slips / Trips / Falls Members Medium Low2) Electricity / Electrocution & Medium Low3) Personal Injury Visitors Medium Low

4 Toilet / Washroom / 1) Slips / Trips / Falls Members High LowShower Areas 2) Electricity / Electrocution & Medium Low

3) Personal Injury Visitors Medium Low

5 Score-Board Area 1) Work at Height Members High Low2) Falling Objects & High Low3) Slips / Trips / Falls Visitors Medium Low4) Personal Injury Medium Low5) Electricity / Electrocution Medium Low



RISK ASSESSMENT RECORD - 6, 7, 8, 9, 10, 11


RISKWITHOUT

CONTROLS

RISK WITHCONTROLS

6 Stand / Spectator / 1) Slips / Trips / Falls Members Medium LowDug-Out Areas 2) Personal Injury & Medium Low

3) Electricity / Electrocution Visitors Medium Low

7 Gym Areas 1) Slips / Trips / Falls Members High Low2) Personal Injury Medium Low3) Games / Sports Equipment Medium Low4) Falling Objects Medium Low

8 Bar Areas 1) Slips / Trips / Falls Bar Staff High Low2) Personal Injury High Low3) Electricity / Electrocution High Low4) Manual Handling Medium Low5) Falling Objects Medium Low6) Hazardous Substances Medium Low7) Violence Medium Low8) Use of Work Equipment Medium Low

9 Changing Barrels 1) Slips / Trips / Falls Bar Staff High Low2) Pressurised Equipment / CO2 Leakage. High Low3) Confined Spaces High Low4) Manual Handling Medium Low5) Personal Injury Medium Low6) Use of Work Equipment Medium Low

10 Food / Snack 1) Slips / Trips / Falls Kitchen Staff High LowPreparation / Kitchen 2) Personal Injury High LowAreas. 3) LPG / Gas High Low

4) Electricity / Electrocution High Low5) Manual Handling Medium Low6) Falling Objects Medium Low7) Hazardous Substances Medium Low8) Food Poisoning Medium Low9) Use of Work Equipment Medium Low

11 Serving Food / Snacks / 1) Slips / Trips / Falls All Persons Medium LowDrink / Beverages; 2) Manual Handling Medium LowCleaning Up. 3) Personal Injury Medium Low

4) Violence Medium Low5) Food Poisoning Medium Low6) Hazardous Substances Medium Low



RISK ASSESSMENT RECORD - 12, 13, 14, 15, 16, 17


RISKWITHOUT

CONTROLS

RISK WITHCONTROLS

12 Re-Stocking Shelves / 1) Slips / Trips / Falls All Staff Medium LowCupboards / Fridges / 2) Manual Handling & Medium LowCoolers etc. 3) Personal Injury Customers Medium Low

4) Electricity / Electrocution Medium Low5) Falling Objects Medium Low6) Use of Work Equipment Medium Low7) Work at Height Medium Low

13 Handling / Lodging 1) Lone Working All Staff High LowCash 2) Violence High Low

14 Function Rooms / 1) Slips / Trips / Falls All Persons Medium LowAreas. 2) Personal Injury Medium Low

3) Violence Medium Low4) Electricity / Electrocution Medium Low

15 Functions; DJ / Live 1) Slips / Trips / Falls All Persons Medium LowMusic / Door Staff 2) Manual Handling Medium Low

3) Personal Injury Medium Low4) Noise Medium Low5) Electricity / Electrocution Medium Low6) Use of Work Equipment Medium Low7) Violence Medium Low

16 External Areas. 1) Slips / Trips / Falls All Persons Medium Low2) Personal Injury Medium Low3) Violence Medium Low4) Weather Conditions Medium Low5) Biological Health Hazards Medium Low6) Weils Disease Medium Low7) External Areas Medium Low8) Traffic Routes & Danger Areas Medium Low9) Use of Vehicles / Transport Medium Low10) Electricity / Electrocution Medium Low11) LPG / Gas Storage Medium Low12) Unauthorised Persons Medium Low

17 Maintenance & 1) Slips / Trips / Falls Playing High LowRepair Work; Playing 2) Personal Injury Field High LowFields 3) Use of Work Equipment Maintenance High Low

4) Use of Vehicles / Transport Crews Medium Low5) Work in Occupied Areas Medium Low6) Electricity / Electrocution Medium Low7) Traffic Routes & Danger Areas Medium Low8) Manual Handling Medium Low9) Noise Medium Low10) Vibration Medium Low11) Work at Height Medium Low12) Falling Objects Medium Low



RISK ASSESSMENT RECORD - 18, 19, 20, 21


RISKWITHOUT

CONTROLS

RISK WITHCONTROLS

18 Maintenance & 1) Hazardous Chemicals Spraying High LowRepair Work; 2) Use of Work Equipment Crew High LowApplication of Weed 3) Use of Vehicles / Transport High LowKillers. 4) Slips / Trips / Falls Medium Low

5) Manual Handling Medium Low6) Personal Injury Medium Low7) Noise Medium Low8) Vibration Medium Low9) Fumes Medium Low

19 Equipment Stores / 1) Slips / Trips / Falls Work Medium LowStorage Areas. 2) Personal Injury Crews Medium Low

3) Manual Handling Medium Low4) Hazardous Substances / Materials Medium Low5) Electricity / Electrocution Medium Low6) Work at Height Medium Low7) Falling Objects Medium Low8) LPG / Gas Medium Low

20 Maintenance & 1) Slips / Trips / Falls Maintenance High LowRepair Work; Generally. 2) Electricity / Electrocution & Repair High Low

3) Personal Injury Crews High Low4) Maintenance Works High Low5) Use of Work Equipment High Low6) Manual Handling High Low7) Lone Working High Low8) Cleaning Sewers / Drains High Low9) Work at Height High Low10) Falling Objects High Low11) Use of Vehicles / Transport High Low12) Unauthorised Persons High Low13) Hazardous Substances High Low14) Fire High Low15) Hot Works High Low16) LPG / Gas High Low17) Temporary Works High Low18) Confined Spaces Medium Low19) Work in Occupied Areas Medium Low20) Noise Medium Low21) Vibration Medium Low22) Fumes Medium Low

21 Routine Equipment 1) Slips / Trips / Falls Persons Medium LowMaintenance. 2) Electricity / Electrocution Maintaining Medium Low

3) Personal Injury Equipment Medium Low4) Manual Handling Medium Low5) Use of Work Equipment Medium Low



RISK ASSESSMENT RECORD - 22, 23, 24, 25


RISKWITHOUT

CONTROLS

RISK WITHCONTROLS

22 Routine Vehicle / Mobile 1) Personal Injury Drivers / High LowEquipment 2) Use of Work Equipment Helpers High LowMaintenance. 3) Slips / Trips / Falls Medium Low

4) Electricity / Electrocution Medium Low5) Use of Vehicles / Transport Medium Low6) Fumes Medium Low7) Manual Handling Medium Low8) Lone Working Medium Low9) Work at Height Medium Low10) Falling Objects Medium Low11) Noise Medium Low12) Vibration Medium Low

23 Installation of temporary 1) Slips / Trips / Falls Persons High Lowfittings, decorations, 2) Electricity / Electrocution Installing High Lowdisplays, features, 3) Personal Injury Items High Lowsigns, bulbs etc. 4) Use of Work Equipment High Low

5) Manual Handling High Low6) Work at Height High Low7) Falling Objects High Low8) Unauthorised persons High Low9) Temporary Works High Low10) Noise Medium Low

24 Cleaning 1) Slips / Trips / Falls Cleaners Medium Low2) Manual Handling & Medium Low3) Personal Injury Members Medium Low4) Electricity / Electrocution & Medium Low5) Work at Height Visitors Medium Low6) Falling Objects Medium Low7) Hazardous Substances Medium Low8) Fumes Medium Low9) Use of Work Equipment Medium Low10) Biological Health Hazards Medium Low

25 Cleaning of Vehicles / 1) Slips / Trips / Falls Drivers High LowMobile Equipment. 2) Hazardous Substances & High Low

3) Biological Health Hazards Cleaners High Low4) Manual Handling Medium Low5) Personal Injury Medium Low6) Electricity / Electrocution Medium Low7) Lone Working Medium Low8) Work at Height Medium Low9) Use of Work Equipment Medium Low10) Falling Objects Medium Low11) Fire Medium Low



CONTROL MEASURES

Slips / Trips / Falls

1. Suitable footwear will be worn by all workers.2. Underfoot conditions will be kept as dry and clean as possible at all times.

Particular care will be taken by all workers in wet / freezing conditions. Where appropriate “non-slip” floor surfaces will be provided. Particular care will be taken by all persons climbing into/onto or off/out of vehicles. No substance to be spread on floors by unauthorised persons

3. All floor coverings, mats etc. will be properly maintained e.g. in good repair, firmlysecured, no rising edges, no lips etc.

4. All external / ground surfaces will be properly maintained e.g. maintained in good repair,without holes etc.

5. Any obstructions are to be removed as soon as possible. Particular care will be taken to ensure work equipment is stored safely.

6. Walkways / Access routes / Escape routes will be kept clear at all times. Where necessary walkways will be clearly marked with any changes in level, steps,

ramps, etc., highlighted. Proper safe access equipment will be provided for reaching heights.

7. Spillages and breakages will be cleaned up immediately. Where necessary warning signs will be erected or staff designated to watch the

affected area until it is safe. A “spills procedure” will be put in place and communicated to all. Absorbent materials will be located near “high-risk” areas if necessary

8. Cables & leads will be arranged so as not to pose a trip hazard. Where a cable or lead poses a trip hazard it is to be re-routed or secured.

9. All instructions will be followed as to maintaining good housekeeping, e.g. Do not leave the clean up until the end of the day; clean as you go; tidy your own

things, do not rely on others; never leave items on the floor / ground etc.10. All work areas and equipment will be kept as clean as possible

Particular care will be taken to ensure that equipment is properly maintained toprevent leaks.

Drainage channels & “drip-tray’s” are to be provided where spills are more likely.11. Adequate illumination / lighting will be provided at all times.

All entrances, exits and escape routes etc. will be adequately illuminated withparticular care taken to illuminate changes in level, steps, ramps etc.

All light controls and switches must be easily identifiable and accessible at all times. Inoperative light bulbs will be replaced; regular checks will be undertaken to identify

defective / blown bulbs.12. Lighting will be arranged to avoid glare or the creation of shadows.13. Doors will be fitted with vision panels where necessary.14. Horseplay is to be avoided and will not be tolerated by any person.15. Walk, do not run; ensure all work is properly planned.

Particular care will be required where young persons are employed to provideadequate supervision to prevent rushing or risk taking.

16. Washing of floors, in so far as is reasonably practicable, will take place outside of heavyusage times.

17. Particular care will be taken to provide suitable mats at entrance doors in wet weather.18. Particular care will be taken to reduce the risk of persons slipping when entering or

leaving the premises in frosty or snowy conditions.19. Warning signs will be erected to warn of wet or slippery floors and will be removed when

no longer required.20. Housekeeping hazards are not to be ignored - They are to be put right!

Report Unsafe Conditions Immediately!



Manual Handling

1) Lifting by Manual Handling should only be carried out when other means are impractical,mechanical lifting / transporting equipment should be used wherever possible, e.g., trolley,barrow, etc.

2) Rotation policies should be put in place where necessary to minimise excessive manualhandling, in so far as is reasonably practicable.

3) If manual handling is unavoidable, ensure personnel involved are trained in basic liftingtechniques:

i) Assess the load before attempting any handling task. How heavy is it? Is it hot or cold? Are there any sharp edges? Is it unstable? Can the load be broken up in to smaller loads? Have you enough room to lift properly? Where you are going to put the load down? Can you see where you are going?

Never carry anything that obscures your vision!ii) Bend your knees; NOT your backiii) Push or pull objects close to you before lifting - do not reach over objectsiv) Keep the load close to the body when carrying.v) Carry the load between waist and shoulder height, wherever possible.vi) Seek help if the load is too heavy - do not attempt to lift a load unnecessarilyvii) Ask yourself is it necessary to lift the load?viii) Can moveable items be secured to prevent a load shifting whilst being carried?ix) Can sharp edges be protected?x) Can you use mechanical aids such as trolleys to avoid manual lifting?

4) Personnel should not be expected to handle a load on their own if they do not feelcomfortable in doing so.

5) Suitable PPE should be provided and maintained, i.e. gloves, safety boots, etc.6) Cut-Proof / Puncture resistant gloves should be worn if items to be lifted have sharp edges

or protrusions7) Force should be applied gradually when lifting, if strain is felt the task should be re-

evaluated.8) Lifting by Manual Handling should only be carried out when other means are impractical e.g.

trolley, barrow etc.9) Team lifting, where the load is lifted by more than one person and one person is nominated

as the leader with all other personnel following their instructions, should be considered forthe movement of all loads that are unmanageable by a single person, i.e. awkward shapedor heavy objects.

10) Locations where manual handling tasks are carried out are to be arranged so that the taskcan be completed without bending, stooping, twisting or in an unstable posture with ground /floor conditions kept as firm and level as possible, in so far as is reasonably practicable.

11) Lifting / transporting equipment will be properly inspected, serviced & maintained.12) Before lifting ensure that there is adequate room to lift the object, that there is a clear path to

the point of setting down and that there is adequate room to set the object down.13) Wherever possible materials should be purchased in manageable size boxes / packages.14) Wherever possible handles or other suitable handholds will be provided to reduce the risk of

fingers being trapped.15) Regularly used items should be stored in easily accessed locations with items only used

occasionally stored at height or in areas with poor access.16) Heavy items should be stored in easily accessed locations and at a low level, in so far as is

reasonably practicable.17) Where materials are to be stored at height proper stacking methods will be used and

adequate shelving and safe access will be provided.18) Proper safe means of access is to be provided for storage at height.



19) Where practical all items to be carried will be marked with their weight, if this is not the caseoperatives should be aware of their limitations and a trial lift, where the weight of the objectcan be ascertained by rocking the item from side to side, should be carried out.

20) Particular care should be taken to ensure that the risk factors scheduled in the regulationsare taken into account especially in relation to protecting particularly sensitive risk groupsand in relation to an individual’s capability.

21) For particularly hazardous tasks a specific manual handling risk assessment is to be carriedout.

22) In external locations weather conditions should be taken into consideration, e.g. the lifting /carrying of boards or sheets should be avoided in windy conditions.

Personal Injury

1. Personal Protective Equipment

a. For work activities where it is not reasonably practicable to fully eliminate risk wewill provide appropriate protection for the skin, head, face, eyes, hands, feet, torso,(PPE), and respiratory tract, (RPE), to reduce the risk.

b. All such equipment will be in accordance with statutory requirements and bemaintained, used and replaced as recommended by the manufacturer’sinstructions.

c. Particular risks are to be assessed by a Committee Member or Officer andappropriate PPE / RPE provided and used accordingly, including any trainingwhich may be required in its proper use.

d. All PPE / RPE will be properly stored when not in use, maintained in good workingorder, regularly checked and tested, fit properly and be inspected before use.

e. All persons are required to properly use, in accordance with any training provided,such protective equipment, return it to proper storage after use, where applicable,and report any defects or damage to a Committee Member or Officer as soon aspossible.

f. Defective or damaged PPE / RPE is not to be used under any circumstances.g. All persons will be given information on the level of protection afforded by particular

items of PPE / RPE , if necessaryh. A record of PPE / RPE issued and, where appropriate, training provided, will be

maintained.i. Where a person has a medical condition that might be affected by the use of PPE /

RPE they must inform a Committee Member or Officer as soon as is reasonablypracticable.

2. Dusts

a. The generation of dusts spores will be kept to a minimum.b. A regular cleaning regime will be put in place where necessary.c. Dusts will be “damped down” for sweeping where appropriate, with a suitable

dust respirator, (P1 or P2), also used if necessary.d. Adequate ventilation will provided.e. A suitable dust respirator, (P2 or P3), will be used where dust levels cannot be

fully controlled.f. Vacuum cleaners are to be fitted with appropriate filters where necessary.

3. Eye Injury

a. Eye protection to be worn if there is any danger of flying debris, dusts, liquids,solids or other such items entering the eye.

b. Employees and, where applicable, other persons in the vicinity, (includingvisitors), will be made aware of the importance of eye protection.

c. The activities that can cause eye injury should be pointed out.d. Ensure that eye protection is available to all persons.



4. Hand / Foot Injury

a. Protective gloves / boots will be worn where necessary.b. Suitable means of lifting / securing materials will be used to prevent crushing

injuries.c. Machinery / Work Equipment will be adequately guarded and all personnel will

be instructed on how to use individual items of equipment to prevent personalinjury

5. Muscle Fatigue

a. Personnel will be allocated appropriate breaks and rest periods in accordancewith the regulations

b. Where necessary suitable seating will be provided.c. Appropriate footwear is to be worn by all employees.

6. Deep Cuts(Work Equipment / Cutting Tools, e.g. Knives, Blades, Chisels; Broken Glass, etc.)

a. Only experienced competent personnel will use work equipment, keeping handsand clothing clear of equipment when it is in use.

b. All moving parts of work equipment will be adequately guarded.c. Hands and clothing will be kept clear until all parts have stopped moving and the

equipment safely disabled, pushers, spatulas, etc., will be used where necessary.d. All work equipment is to be isolated and disabled before attempting any cleaning

or emptying operations.e. Use the correct tools for opening containers and ensure that the lids are removed

completely and both lid and empty container are disposed of properly.

Any sharp or jagged edges are to be removed or shielded.

f. Use of knives:

Knives are to be kept sharp and regularly checked for damaged blades orhandles with damaged items repaired or taken out of use.

Knives are only to be used where absolutely essential, consider pre-cutitems or dedicated cutting equipment.

Ensure that knives are suitably stored when not in use. Never leave knives on a work surface where they may become obscured by

other items. Never try and catch a falling knife. All persons using knives must be aware of basic cutting techniques:

i) Cut away from you,ii) Keep the free hand behind the blade,iii) Keep fingers bent under the hand when slicing,iv) Always cut on a solid surface i.e. designated chopping board,v) Knives to be securely stored separately to other equipment, not in loose

boxes or drawers, and segregated by size,vi) Never cut an item in your hand,vii) Avoid walking around carrying a knife, where there is no option other

than to carry a knife ensure that it is carried with the blade facingdownwards and away from the body,

viii) Where knifes are to be handed to another person ensure that they aretransferred handle first,



ix) Knives are to be washed safely; never put knives or cutters directly into awash up sink, leave them in a clearly visible position so that they can bewashed and cleaned in a safe manner,

x) Select the correct knife for the job, ensuring that it is sharp and in goodcondition, ensure there is adequate space for using the knife and nodistractions, concentrate fully on the task in hand.

g. If cutting tools must be used:

Personnel are to be trained and adequately supervised, Only experienced competent personnel will be allowed to use cutting tools, Cutting tools are to be kept sharp and regularly checked for damaged blades

or handles with damaged items repaired or taken out of use, Cutting Tools are only to be used where absolutely essential, consider pre-

cut items or dedicated cutting equipment, Ensure that cutting tools are suitably stored when not in use, Never leave cutting tools on work surfaces where they may become

obscured by other items, Never try and catch a falling cutting tool, Ensure all persons are aware of basic cutting techniques:

i) Cut away from you,ii) Keep fingers of the non-cutting hand away from the cutting operation,iii) Where appropriate fingers should be bent under the hand, i.e. when

using a cutting tool for slicing,iv) Always cut on a solid surface,v) Select the correct cutting tool for the job, ensuring that it is sharp and in

good condition, there is adequate space for using the cutting tool andthere are no distractions, concentrate fully on the task in hand,

vi) Never cut an item in your hand,vii) Avoid walking around carrying a cutting tool, where there is no option

other than to carry the tool, ensure that it is carried with the blade facingdownwards and away from the body,

viii) Where cutting tools are to be handed to another person ensure that theyare transferred handle first,

ix) Cutting tools are to be securely stored separately to other equipment, notin loose boxes or drawers, and, wherever possible, segregated by size.

h. Take care when cleaning and polishing glass by hand.i. Breakages will be immediately cleaned up by competent personnel using proper

equipment, e.g. dust pan & brush or brush and shovel, and disposed of safely ina suitable container.

j. Protective gloves to be worn where required.

7. Deep Cuts; Food Preparation

a. Protective gloves to be worn where required.b. Experienced competent personnel only to use cutting tools & equipment.c. Knives are to be kept sharp and regularly checked for damaged blades or

handles with damaged items repaired or taken out of use.d. Knives are only to be used where absolutely essential, consider pre-cut items

or dedicated cutting equipment.e. Ensure that knives are suitably stored when not in use.f. Never leave knives on a work surface where they may become obscured by

other items.g. Never try and catch a falling knife.



h. All persons using knives must be trained in basic cutting techniques:

xi) Cut away from you,xii) Keep the free hand behind the blade,xiii) Keep fingers bent under the hand when slicing,xiv) Always cut on a solid surface i.e. designated chopping board,xv) Knives to be securely stored separately to other equipment, not in loose boxes or

drawers, and segregated by size,xvi) Never cut an item in your hand,x) Avoid walking around carrying a knife, where there is no option other than to carry

a knife ensure that it is carried with the blade facing downwards and away from thebody,

xi) Where knifes are to be handed to another person ensure that they are transferredhandle first,

xvii) Knives are to be washed safely; never put knives or cutters directly into a wash upsink, leave them in a clearly visible position so that they can be washed andcleaned in a safe manner,

xviii) Select the correct knife for the job, ensuring that it is sharp and in good condition,ensure there is adequate space for using the knife and no distractions, concentratefully on the task in hand.

i. Use the correct tools for opening containers and ensure that the lids areremoved completely and both lid and empty container are disposed of properly.

o Any sharp or jagged edges are to be removed or shielded.

j. All moving parts of equipment will be adequately guarded and only competentexperienced personnel will use such equipment, keeping hands and clothingclear of equipment when it is in use and until all parts have stopped moving andthe equipment safely disabled, and using spatulas, pushers etc. wherenecessary.

k. Ensure all work equipment is isolated and disabled before attempting anycleaning or emptying operations.

l. Take care when cleaning and polishing glass by hand.m. Ensure all particularly hazardous equipment, e.g. slicers, graters, mandolins

etc., are used only by competent personnel who take all necessary precautions.

8. Needle Stick Injuries

a. The phrase “needle stick injury” refers to injuries caused by sharps, i.e. needles,sharp-edged instruments, broken glass or any other item which may becontaminated by blood or bodily fluids, which could cause laceration or puncturewounds.

b. If a sharps injury is sustained:

o Stop whatever you are doing immediately and attend to the injury

o Encourage bleeding of the wound by applying gentle pressure

DO NOT SUCK the wound under any circumstances

o Wash the wound well with copious amounts of water for at least 60 seconds

o Dry and apply a waterproof dressing if necessary.

o Report the incident and Seek Medical Attention Immediately

9. Burns / Scalds.

a. Ensure appliances for heating liquids or other items are maintained properly.b. Ensure containers used for heating liquids or other items are used correctly in

locations where they cannot topple over.c. Never use wet cloths to handle hot utensils or equipment, always ensure

appropriate dry cloths or gloves are used.



d. Never reach across hot surfaces or lean over boiling liquids, sources of steamor naked flames.

e. Ensure containers for storing heated liquids or other items are stored correctlyin locations where they cannot topple over and are securely covered whereverpossible.

f. Avoid carrying receptacles containing hot liquids if there is a risk of spillage orsplashing of the liquid wherever possible.

g. If the heated liquid must be carried then the container should be covered andtransported in / on a trolley if possible.

h. Hot Water temperatures are to be maintained at an acceptable level withsuitable mixer taps provided where appropriate and any problems with overlyhot or scalding water reported to a Committee Member or Officer andimmediate action taken to rectify the problem.

10. Burns/Scalds; Food Preparation

a. Ensure equipment used for heating liquids or foods, e.g. pots, pans etc., aresuitable for the intended purpose, used correctly, not overfilled, used only inlocations where they cannot topple over, regularly checked to ensure they aresafe to use, that handles are turned in to avoid accidental spillages and thatproper utensils are used.

b. Hot foods / beverages should never be handled, appropriate implements, e.g.tongs, forks, etc., should always be used.

c. Use appropriate cloths or gloves when handling hot utensils or equipment.d. Never use wet cloths to handle hot utensils or equipment, always ensure

appropriate dry oven cloths or oven gloves are used.e. Never reach across hot surfaces or lean over boiling liquids, sources of steam

or candles.f. Ensure containers for storing hot liquids or other items are stored correctly in

locations where they cannot topple over.g. Avoid carrying receptacles containing hot liquids if there is a risk of spillage or

splashing of the liquid.h. Where there is no option other than carrying receptacles containing hot liquids

or trays containing hot food the person in charge will ensure that the followingprecautions are strictly adhered to:-

Wherever possible hot foods will be transported on trolleys to reduce the risk ofspillage

All Containers will be sealed with cling film to prevent spillage and will haveproper lids fitted at all times during transportation

Where necessary signs will be posted to indicate the presence of hot food or hotliquids to reduce the risk of persons consuming the food or beverages beingburnt or scalded

i. Personnel will be made aware of the possibility of a strong blast of heat or shotof steam being released when opening oven doors, removing saucepan lids,cling film or foil from containers of hot food / liquid or when using pressurisedequipment and instructed to take adequate precautions to ensure they do notget burned / scalded.

Open lids away from you; stand behind oven doors and open them away fromyou; stand away from dish / glass washer doors; ensure pressurised equipmenthas been de-pressurised before opening.

All pressurised equipment will be inspected periodically by a competent person.

j. Where necessary signs will be posted to indicate the presence of hot surfacesto reduce the risk of persons being burnt or scalded



k. All persons preparing hot foods or liquids will be properly trained andadequately supervised at all times.

l. When using hot fats or oils lower food slowly, ensure the food is not wet, usewater very carefully in the vicinity of hot fats / oils, avoid pouring or “topping-up”from large containers and use long handled baskets and scoops at all times.

m. Suitable gloves, (oven gloves), aprons, long-sleeved tops and non-slip shoeswill be available and worn where necessary.

n. Only empty / clean / maintain equipment when it is cold and safely disabled.o. Never leave candles, chafing dishes, ovens, ranges, grills, deep fat fryers etc.

unattended.p. Never climb on or stand on any cooking equipment.

11. Burns/Scalds; Serving Food

a. Hot foods / beverages should never be handled, appropriate implements, e.g.tongs, forks, etc., should always be used.

b. Use appropriate cloths or gloves when handling hot utensils or equipment.c. Never use wet cloths to handle hot utensils or equipment, always ensure

appropriate dry oven cloths or oven gloves are used.d. Never reach across hot surfaces or lean over boiling liquids, sources of steam

or candles.e. Ensure containers for storing hot liquids or other items are stored correctly in

locations where they cannot topple over.f. Avoid carrying receptacles containing hot liquids if there is a risk of spillage or

splashing of the liquid.g. Where there is no option other than carrying receptacles containing hot liquids

or trays containing hot food the person in charge will ensure that the followingprecautions are strictly adhered to:-

Wherever possible hot foods will be transported on trolleys to reduce the risk of spillage

All Containers will be sealed with cling film to prevent spillage and will have proper lidsfitted at all times during transportation

Where necessary signs will be posted to indicate the presence of hot food or hot liquidsto reduce the risk of persons consuming the food or beverages being burnt or scalded

h. Where necessary signs will be posted to indicate the presence of hot surfacesto reduce the risk of persons being burnt or scalded

i. All persons handling hot foods or liquids will be properly trained and adequatelysupervised at all times.

j. All persons serving hot foods or liquids will be properly trained and adequatelysupervised at all times to ensure they are aware of the hazards posed bycandles, sizzling dishes, “Bain Marie’s, terrines etc. and that they are never topass hot foods or liquids over customers.

k. Where hot beverages are being served they are to be served in proper cupsand, wherever possible, carried on trays.

l. Only empty / clean / maintain equipment when it is cold and safely disabled.

12. Collision / Impact / Crushing

a. Stock, Materials and equipment will be safely stored in an accessible locationand in such a way that they cannot topple.

b. Fixed equipment will be checked regularly, e.g. cleaners to check stability ofwash basins & toilets when cleaning, with any damage reported to aCommittee Member or Officer to ensure suitable precautions are put in placeand that appropriate repairs are undertaken as soon as possible.



c. Personnel will receive training in safety awareness and in placing articles sothat they do not topple over if required

d. Where stock, materials or equipment are to be stored at height proper shelvesand stacking methods will be used with additional binding or ties used wherenecessary.

e. Appropriate methods will be used when handling goods, unloading vehicles,stacking shelves etc.

f. Crowded conditions and over stocking will be avoided in so far as is reasonablypracticable.

g. Means of securing swinging doors are to be provided.h. Shelving / racking will not be overloaded.i. Filing cabinets will not be overloaded and staff will receive training in use of

filing cabinets if necessary.j. Storage containers will not be overloaded and staff will receive training in use of

storage items if necessary.k. Security Shutters are only to be operated by authorised personnel.l. Personnel to use proper lifting jacks, wheel braces and axle stands where

applicable if undertaking maintenance on a vehicle.m. In food preparation areas spatulas or scrapers should be used to free mixtures,

never place your hands in equipment that is operating.n. Appropriate “one-way systems” will be put in place where necessary, e.g.

between kitchens and dining areas, with “in” & “out” doors clearly signed andvision panels also fitted, if necessary.

13. Handling Glass / Crockery / Delph

a. Always exercise caution when handling items.b. Wherever possible use a tray to carry items.c. Ensure items are safely stacked at all times.d. Keep counters and tables as clear as possible at all times, in so far as is

reasonably practicable.e. Take care when removing items from washers / warmers, items may be

extremely hot.f. Broken items should be disposed of properly and safely.g. Never place broken items in normal collection bins.h. If there are broken items in sinks, washers, bins etc., heavy duty gloves should

be worn to remove these items.i. Be alert for any chipped items disposing of the item if there is any doubt.j. Always use a proper dust pan and brush to clean up breakages, never use your

bare hands, wrapping the broken item in paper before disposal, if possible.k. Do not force jammed items apart.l. Seek help if the amount of items to be handled is not achievable.

14. Work Equipment

a. All work equipment will be of good design and construction, taking in to accountas far as possible ergonomic principles, maintained in safe working order, usedproperly for the purpose for which they were designed, certified in accordancewith the regulations, be in compliance with all relevant directives and be subjectto a risk assessment, undertaken by a competent person, where necessary.

b. Warning signs will be displayed where applicable, e.g. hot surfaces, rotatingparts, cutting blades, “pinch-points”, etc.

c. Only competent authorised and properly trained personnel will be allowed touse work equipment.



d. Defective and unsafe work equipment will be removed or demobilised untilrepaired, if emergency repairs must be undertaken they will be safe and apermanent repair will be carried out as soon as possible, damaged items willnot be used under any circumstances.

e. Authorised personnel will carry out all repairs.f. All items will be visually inspected before use by the operator to ensure there

are no obvious defects, e.g. checked for any damage to the casing / guards /switches / safety devices / plug-tops / leads / handles etc., any damageidentified is to be repaired by a competent person before use.

g. All users of work equipment will pay due care and attention to the work at handat all times and ensure that the work at hand does not result in injury to otherpersons.

h. All Safety devices must be appropriate for the item to which they are fitted,operational and in good repair, e.g. automatic cut off, interlocking guards etc.

i. All items will be isolated before any adjustment or repair is carried out.j. Where applicable all guards must be replaced and the equipment fully re-

assembled and checked by a competent person prior to re-use.k. Manufacturer’s instructions will be followed at all timesl. Users Manuals will be kept available for review as necessary.m. The correct PPE is to be utilised at all times to minimise the risk of injuryn. Internal combustion engine driven equipment will only be used in well ventilated

areas.o. All work equipment used for lifting purposes will be tested and certified in

accordance with the regulations and the Safe Working Load, (SWL), will beclearly displayed.

p. Where necessary work pieces will be properly secured, e.g. clamps, vices etc.will be provided and used.

15. Hand Held Equipment

a. Only competent authorised personnel will use hand held work equipment.b. Select the correct equipment for the job.c. Inspect the equipment to ensure it is in good working condition, reject if not in

good condition or not suitable for the job.d. All equipment is to be properly stored when not in use.e. Eye protection to be used if there is any risk of flying particles or pieces of the

equipment breaking off.f. Equipment should not be used if the hands are oily or greasy.g. Gloves will be worn where necessary.

16. Hand Tools

a. Only competent authorised personnel will use hand tools.b. Select the correct tool for the job.c. Inspect the tool to ensure it is in good working condition, reject if not in good

condition or not suitable for the job.d. All tools are to be properly stored when not in use.e. Eye protection to be used if there is any risk of flying particles or pieces of the

tool breaking off.f. Hand-Tools should not be used if the hands are oily or greasy.g. Gloves should be worn as necessary.h. Knives, Blades, Chisels, Screwdrivers, etc. should be carried and used so as

not to cause injury to the user or others.



i. Pointed tools should never be carried point up in any pocket or point down inany front pocket, but carried with the sharp edge away from the body in apouch or purpose made belt.

j. Wooden handled tools are to be checked for deterioration and exposed tangs.k. Impact tools should not be used if the heads are damaged or “mushroom”

shaped as they may shatter on impact.l. Insulated tools are to be used if there is a possibility of contact with live

electrical services.m. Open-ended spanners are to be checked for splayed jaws.n. Spanners are never to be pulled towards the face.

17. Power Tools

a. Only competent authorised personnel will use power tools.b. A visual inspection of all tools will be carried out at regular intervals.c. All damaged equipment is to be taken out of use immediately.d. Operators are to pay due care and attention to the work at hand.e. Operators are to ensure that the work at hand will not result in injury to other

personnel.f. The correct PPE is to be utilised at all times to minimise the risk of injury.g. All extension leads are to be checked before use.

Taped or connector type joints or temporary repairs will not be permitted.

h. Potential exposure to vibration is to be assessed by a Committee Member orOfficer with suitable arrangements taken as necessary in accordance with theregulations.

i. Electrical tools are not to be used if the operator is wet or standing on wet groundor wet flooring.

18. Fumes

a. Exposure to fumes, including exhaust fumes, will be reduced to the lowestpracticable level at all times by providing adequate ventilation and extractionof fumes where necessary.

b. The number of persons exposed to fumes is to be kept to a minimum, in sofar as is reasonably practicable.

c. Persons likely to be exposed to fumes will be made aware of the risksassociated with exposure, e.g. Carbon Monoxide Poisoning from the exhaustfumes of internal combustion engine operated work equipment.

Electricity / Electrocution

1. Electrical Installations

a. All electrical installations, whether new or extension to existing, will be carried outby competent persons, i.e. registered electricians, in accordance with theregulations.

b. All electrical installations will be inspected by a competent person, i.e. registeredelectrician, from time to time, having regard to the nature, location and use of theinstallation and a report of the test is to be provided by the person carrying outthe test and kept available for inspection, in accordance with the regulations. Acopy of the HSA Guidance-Note on Periodic Inspection and Testing of ElectricalInstallations is included in appendix 10, additional information for referencepurposes.



c. All testing, maintenance and repair work on electrical installations will beundertaken by competent persons, i.e. registered electricians, in accordance withthe regulations and the appropriate Electro Technical Council of Ireland, (E.T.C.I)standards.

d. Appropriate enclosures / covers will be in place at all times to prevent contactwith live electrical equipment / parts.

e. The location of the master switch and any fuses / trip switches used to isolateindividual circuits or equipment will be readily accessible and made known to allnecessary persons in order that the electrical supply can be disconnected in anemergency or fault situation.

f. Residual Current Devices, (RCD’s), will be installed on all circuits supplyingsocket outlets in accordance with the regulations.

The operation of all RCD’s is to be checked regularly by a competent person i.e.the test button is to be pressed to ensure the device “trips” and breaks the circuit.

All RCD’s will be tested periodically by an electrician to ensure they operate atthe correct leakage current, i.e. not exceeding 30mA in 0.3 seconds.

g. Supply will be isolated before work is carried out on any plant or equipment.h. Work on "Live" electrical equipment is to be avoided wherever possible, where it

is, however, unavoidable, work must only be carried out by authorised competentelectricians under direct supervision of nominated supervisors.

A Committee Member or Officer is to be informed prior to work beingundertaken on any live terminals in order that the necessary precautions can beinstigated.

Lock Out / Tag Out procedures and permit to work systems are to be used.NEVER WORK ALONE ON LIVE EQUIPMENT

i. Any signs of scorch marks, damage to or interference with electrical equipment,wires, cables etc. will be reported to a Committee Member or Officer and properlyrepaired as soon as possible.

j. Where necessary electrical fittings will be of a damp proof and dust proof standard.k. ELCB / RCD / MCB protection will be used where appropriate and a main fuse

must be fitted to protect the entire electrical installation.l. Appropriate Fire Extinguishers, for fighting electrical fires, will be provided.

2. Electrical Equipment

a. All electrical equipment, portable electric lighting or tools will be inspectedbefore use by the operator and also have periodic inspections undertaken bya competent person in accordance with the regulations.

b. All sockets will be of good quality, industrial type if necessary.c. Sockets will not be overloaded, additional sockets will be provided if

necessary.d. “Stop” / “Start” – “On” / “Off” switches will be in place and operational on all

electrical equipment with “Emergency Stop” buttons fitted and clearly visiblewhere necessary.

e. Cables will be located so as not to cause trip hazards and protected withsuitable covers if necessary.

f. All damaged equipment is to be taken out of use immediately.g. Faulty plugs, damaged cables and damaged extension leads etc., are to be

immediately repaired by a competent person or taken out of use.h. Items will be properly unplugged, i.e. pulled out by the plug not by the cord.i. Screened / Protected cables & ELCB / RCD Protection will be used as

necessary in accordance with the regulations.j. All equipment will be switched off before emptying, cleaning and when not in

use.



k. Where ever possible electrical equipment and supplies will be switched off atthe end of the day, excluding electrical security devices which must remainoperational at all times.

l. All leads / cables are to be checked before use.m. Taped or connector type joints or temporary repairs will not be permitted on

electrical leads / cables.n. Nothing is to be allowed to rest on electrical cables.o. Cables will not pass through doorways.p. Only competent authorised personnel will use electrical equipment.q. Electrical equipment will be located so that it does not get wet.r. Electrical equipment will not be plugged / unplugged with wet hands.s. Equipment will be switched off & plugged out when maintenance is being

carried out.t. Cables of portable equipment should not be “slung” over the operators

shoulder.u. Equipment which generates heat will be kept away from potentially flammable

materials.v. Where “wet washing” is to be carried out the minimum amount of water only

should be used and warning signs erected to warn of the danger until thesurface has dried out sufficiently.

w. Only qualified electricians will be permitted to carry out work on electricalequipment / circuits.

x. Connections to power points will be made by proper plugs and have a good earthwith a proper cable grip holding the cable firmly in position, the correct fuse andnot overloaded

y. Hired electrical equipment will be checked before use.z. In the event of a power failure or other unforeseen power outage electrical

equipment is to be turned off / plugged out or otherwise disconnected to avoidpotential injury when the equipment is re-energised by the power supplybeing restored.

3. Overhead Electrical Cables

a. Where there are overhead power lines in the vicinity of the work area theperson in charge must ensure that all persons, especially operators ofvehicles, plant or equipment which may come in to contact with the lines, aremade aware of the location of overhead lines and adequate precautions aretaken to prevent contact with the lines, e.g. signs, barriers, “goal-posts”, etc.

o Remember that electricity can “Arc”, i.e. “jump”, a considerable distanceand serious injury can result without actual contact with the cables.

b. High machinery and loads will only be allowed to travel under overhead lineswhere there is adequate clearance.

c. A copy of the “Code of Practice for avoiding danger from Overhead Lines” willbe obtained for reference if necessary.

4. Hidden Electrical Cables

a. Where work is to be undertaken in the vicinity of hidden electrical cables, e.g.in walls, ceilings, floors, etc., the person in charge must ensure that thepresence / location of the cables is ascertained prior to commencing work.



5. Buried Electrical Cables

a. Where work is to be undertaken in the vicinity of buried electrical cables, e.g.excavation works, the person in charge must ensure that the presence /location of the cables is ascertained prior to commencing work.

b. If possible the power supply to the cables will be turned off for the duration ofworks around the cables.

o If this is not possible all work within 500mm of live cable will be carriedout with extreme caution by hand only, mechanically operated plant willnot be allowed to work within 500mm of live cables under anycircumstances.

c. A copy of the “Code of Practice for avoiding danger from UndergroundServices” will be obtained for reference if necessary.

Use of Vehicles / Transport

1. Use of Vehicles / Transport Generally

a. All vehicles will be maintained in a state of good repair at all times and the vehicleshandbook will be provided and kept available for inspection, in so far as is reasonablypracticable.

b. All drivers / operators shall ensure that the steering, handbrake, footbrake, lights,indicators, windscreen wipers & horn work properly at all times.

c. All mirrors will be checked regularly to ensure that they are properly aligned.d. All vehicles will be tested in accordance with statutory requirements.e. All drivers / operators will ensure that adverse weather conditions do not put

themselves or other persons in undue danger, e.g. frost or black ice, storms or galeforce winds, extremely heavy rain with a likelihood of flooding, fog etc., postponing orcancelling a journey / operation if necessary.

f. All drivers / operators will be suitably qualified, properly trained and competent withnew starters assessed to ascertain their level of competence i.e. driving licence class,previous experience, etc.

g. All drivers / operators will ascertain that it is safe to operate the vehicle in a particulararea, getting out of the vehicle if necessary, using the services of a “look-out” or“banksman” if it is considered unsafe to access a particular location and, whereverpossible, reversing in & driving out of loading / unloading / parking locations.

h. Persons under 18 years of age will not be permitted to drive vehicles.i. All vehicles will be driven safely and in accordance with statutory requirements.j. Passengers will only be carried in vehicles suitably equipped with appropriate seating

to carry passengers and all seats will be properly maintained.k. Vehicles will not be left running unattended.l. Keys will not be left in unattended vehicles.m. All vehicles will be parked in a safe place and securely locked when not in use with

particular care taken to ensure that emergency or access routes remain unblocked atall times.

n. Safe systems to control the movement of vehicles in and around places of work will beimplemented to avoid danger to drivers / operators, helpers other persons, vehicles orstructures.

o. All drivers / operators will be aware of the applicable speed limit at all times and thiswill not be exceeded.

p. Proper safe means of access will be provided in to all vehicles, and, whereappropriate, in or on to cabs, bodies, trailers or containers.

q. Smoking is not allowed under any circumstances in work vehicles.r. All drivers / operators will know the height of their vehicle and the height of any

containers or trailers which may be attached, signs displaying the maximum height willbe displayed on the vehicle, container or trailer if necessary.



s. Where applicable vehicles will be equipped with warning triangles, fire-extinguishersand first-aid kits appropriate to their intended use

t. Dangerous parts, e.g. exhaust pipes, PTO’s etc., will be appropriately guarded.u. Where applicable “Quick-Attach” fittings will be maintained in proper condition with the

locking pins used correctly at all times.v. Hired vehicles will be checked before use.w. Operators will be made aware of the risks of noise inside in cabs and the noise risk

assessment in this document.x. Operators will be made aware of the risks of vibration and the vibration risk

assessment in this document.

2. Driver / Operator Responsibilities

a. Drivers / Operators will visually inspect vehicles they are using, at intervalsappropriate to the vehicles type and use, e.g. daily for regularly used vehicles,before use for vehicles used occasionally etc., to ensure that:

o the steering, handbrake & footbrake work properly,o all wheel nuts are secure,o wheel rims and tyres are checked for defects,o tyre pressures are adequate,o all lights, indicators and wipers are working,o all warning devices, e.g. horn, hazard warning lights etc., are

operational,o there is adequate fuel for the journey / task in hand,o all mirrors are in place, clean and adjusted correctly,

Particular care is to be taken to ensure that adequate rear vision isavailable for reversing.

o windscreen washer fluid, engine and, where applicable, hydraulic oillevels are adequate,

o where applicable:

auxiliary and warning devices, e.g. reversing siren, movementalarm, flashing beacon, SWL indicator etc., work properly,

side and rear reflector panels are clean, appropriate warning triangles and fire-extinguishers are present, appropriate first-aid kit(s) are present and adequately stocked.

b. Before commencing a journey / undertaking a task drivers / operators willensure,(where applicable), that:

o the vehicle is roadworthy and safe to use,o the vehicle has appropriate insurance for the intended use, motor tax,

and a certificate of roadworthiness, e.g. DOE or NCT, whereappropriate, with confirmation of all clearly displayed on the vehicle inaccordance with the regulations,

o all of the relevant visual inspections have been undertaken,o weather conditions are considered and the journey / task in hand put

off or delayed if there is any doubt that weather conditions mayadversely affect the journey / task in hand in any way,

o seatbelts, (where provided), are worn at all times,o proper child seats and booster seats, appropriate to the size and age

of the child, are provided and properly used in accordance with theregulations,

o hand-held mobile phones are not to be used whilst driving,



o travel speeds are suitable for the prevailing ground or road conditionso the load is adequately secured,o doors, tail-gates, etc., are properly closed and secured.

If any defects are noted the vehicle will not be used until the defect isrectified and the vehicle is roadworthy.

3. Driver Fatigue

a. All drivers / operators will be suitably qualified, properly trained and competentand operate strictly within the regulations taking adequate rest and welfarebreaks as required.

4. Musculoskeletal Disorders

a. Drivers will be made aware of the risks of back and other pain from driving andin how to adjust the seat / steering wheel etc. to an optimum position tominimise the risk of pain.

b. Where necessary drivers will be trained in safe manual handling techniquese.g. loading / unloading, assisting passengers entry / exit, etc.

5. Fuelling Vehicles

a. Only authorised personnel to re-fuel vehicles.b. No Smoking or Naked Flames are permitted in the vicinity of the re-fuelling

area.c. Particular care to be taken by all drivers when entering and leaving the fuelling

area.d. Major spills or any defects in re-fuelling equipment are to be reported to a

responsible person ASAP.

6. Vehicles Reversing

a. Particular care must be taken by drivers to make themselves aware of allpedestrians, helpers etc. in the vicinity of the reversing area with allunnecessary persons removed, in so far as is reasonably practicable.

b. The driver must ascertain that there is adequate space for reversing beforecommencing and check that mirrors, windows and windscreens are clean andin good repair and also that all mirrors are correctly aligned.

c. Drivers should reverse slowly, checking mirrors at all times.d. Reversing over long distances is to be avoided.e. Drivers will, wherever possible, reverse in & drive out of loading / unloading /

parking locations.f. A second person standing in a safe position with a good overall view should

direct the driver if the drivers view is unsighted, particularly if reversing out of anentrance or in an area with public access.

7. Loading / Unloading

a. Proper safe means of access will be provided in to all cabs and, wherenecessary, in or on to bodies or trailers.

b. Where applicable adequate precautions will be taken where workers are indanger of falling from height, e.g. loading / unloading vehicles or trailers,covering or securing loads, etc.

All work at height will be properly planned and supervised to ensure noperson is injured by falling from height with appropriate control measuresput in place where necessary.



c. All vehicles will be properly and securely loaded and the driver is to ascertainthat the loading / unloading location is safe and does not cause undue dangeror inconvenience to pedestrians or other road users, adequate precautionssuch as warning signs or barriers will be erected or “look-outs” posted ifnecessary.

d. Safety Footwear and Hi-Visibility Clothing will be worn where necessary bydrivers and helpers.

8. Tractor & Attachments

a. The tractor and tractor cab will be maintained in good condition with anydefects identified rectified/repaired by a competent person.

b. “U” & “O” guards will be in place on the PTO shaft.c. All safety devices and guards are to be in place before operating the tractor or

any attachmentd. All controls will be maintained in good working order, clearly marked and

understood by all operators.e. All hitching equipment will be maintained in good working order.f. All hydraulic systems, hoses and connectors / fittings will be maintained in

good working order.g. The operator will undertake all necessary daily checks, i.e. that the steering,

handbrake & footbrake work properly, that all wheel nuts are secure, that allwheel rims and tyres are checked for defects and tyre pressures areadequate, that all lights, indicators and wipers are working, that all warningdevices are operational and that all mirrors are in place, clean and adjustedcorrectly.

h. All attachments will be maintained in good condition and checked for defectsprior to use with any defects identified rectified/repaired by a competentperson.

i. Operators will drive very slowly when descending slopes and never drive ontoa grade or surface that could cause the tractor or any attachments to slip oroverturn.

j. All operators will drive tractors with due care and attention and always checkfor obstacles and / or persons before reversing.

k. Particular care will be taken by operators when hitching / unhitchingattachments.

Work at Height

1. Work at Height Generally

a. All work at height will be properly planned, appropriately supervised andcarried out in a manner that is, in so far as is reasonably practicable, safe andwithout risk to health.

b. Persons who have any medical condition or who are on medication which mayaffect them working safely at height will not be allowed to work at height,likewise any person under the influence of alcohol or drugs will not be allowedto work at height.

c. Only competent personnel will be allowed to work at height and instructed touse proper means of access e.g.

Properly designed access platforms / steps.

d. Chairs, tables, counter tops, boxes, pallets or other such unsuitable means ofaccess will not be used under any circumstances to access work, equipment,materials or stock stored at height.



e. If moveable platforms are to be used for accessing height they must beequipped with lockable wheels and handrails and must not be moved whilstany person is using the platform.

f. Where materials / equipment / stock are to be placed / kept at height they willbe safely and securely stored.

g. Materials will not be thrown from any height.h. All equipment for work at height will be in good condition, free from all defects

and inspected by a competent person in accordance with the regulationswhere appropriate, e.g.,

before first use, following alterations, following inclement weather and at least oncein every 7 day period with the results of all inspections recorded on form GA 3.

i. Suitable clean footwear, free from damage and without trailing laces, will beworn at all times when working at or accessing work at height and work will besuspended if underfoot conditions become slippery or unsafe or if suitableclean footwear is unavailable.

j. Work below overhead operations is to be avoided in so far as is reasonablypracticable.

k. When working in external locations, work at height will only be carried outwhen weather conditions do not jeopardise the safety and health ofemployees.

l. If it is not possible to use means of access as stated at “c” above then someother means, i.e. ladders, temporary work platforms, fixed scaffolding, mobilescaffold tower, mobile elevating work platform or fall protection such as guardrails, safety nets, a soft-landing system or a personal fall arrest system,maintained in accordance with the regulations, will be used with operativestrained in the use and inspection of the equipment as necessary.

2. Use of Access Platforms / Steps

a. Platforms / steps will only be used for work at height where the work is “light”,i.e. not strenuous or involving carrying heavy loads, where the work is of shortduration, where the risk is low.

b. All platforms / steps will be of good quality.c. All platforms / steps to be regularly checked by a competent person to ensure

that they are in good condition & free from all defects.d. All platforms / steps to be inspected by a competent person before use to

ensure there are no obvious defects and, where applicable, that all safety /security locking devices are operational.

e. Where applicable safety / security locking devices will be used / enabled at alltimes whilst the platforms / steps are in use.

f. All platforms / steps shall be positioned in such a way that adequate access isprovided at the bottom of the platforms / steps.

g. Platforms / steps shall not be painted - this can hide defectsh. Platforms / steps are not to be used if there is to be any degree of side-

loading.i. Platforms / steps must be located on a firm level surfacej. One operative only to use platforms / steps at any one timek. Platforms / steps are to be moved as work progresses to avoid over-reaching.l. Metal platforms / steps are not to be used in vicinity of live electrical

equipment.m. Inexperienced Operatives are to be prevented from using platforms / steps

with instruction to be provided in safe use of platforms / steps wherenecessary,



n. Areas around the base of platforms / steps will be kept free of rubbish,materials, trailing cables etc. and any other trip hazard.

o. Materials / Waste will not be thrown from platforms / steps.

3. Use of Ladders

a. A competent person will ascertain that a ladder is the correct means of accessand the use of other work equipment is not practical.

b. Only competent personnel will be allowed to use ladders.c. All ladders will be minimum 150kg rated, commercial grade, to EN131.d. All ladders will be regularly checked to ensure that they are in good condition

& free from all defects and not painted – this can hide defects.e. Ladders will only be used for work at height where the work is “light”, i.e. not

strenuous or involving carrying heavy loads, where the work is of shortduration, where the risk is low, where a handhold is available both for climbingthe ladder and in the working position and where it is possible to maintain 3points of contact, hands & feet, at all times.

f. The areas around the base and top of the ladder will be kept free of allrubbish, materials, trailing cables etc. and any other trip hazard.

g. When going up or down a ladder take each rung one at a time, taking care notto miss any rung, and do not rush.

h. When stepping on to or off a ladder take extra care as to where you place yourfeet to make sure you do not miss a rung and ensure you maintain properhandholds at all times.

i. If materials or equipment must be carried only light materials / equipment willbe permitted and one hand must be kept free to grip the ladder at all times.

j. All ladders shall be positioned in such a way that adequate access is providedat the top and bottom of the ladder.

k. All ladders to be used correctly, i.e. "right way up".

Timber Ladders - Strengthener on underside of rung. Metal Ladders - Treaded flat step to be kept upwards.

l. Ladders must be located on a firm level surface and securely tied near theupper resting place, by the stiles not by the rungs.

Ladders must not be located on loose bricks/blocks or similar If the ladder cannot be tied at the top it must be "footed", (held) by a

second operative at its base, (not suitable if ladder over 5m in length) orotherwise secured at the base i.e. tied or weighted.

All ladders must extend at least 1 m over the landing stage or if this isnot possible then adequate handholding points must be provided.

All ladders must be erected at a ratio of 1:4o e.g. 1m out for every 4m high

m. Ladders are to be moved as work progresses to avoid over-reaching.n. Stages are to be provided if ladder run is over 9m.o. Metal ladders are not to be used in vicinity of OH power lines / live electrical

services.p. Inexperienced Operatives and Operatives with a fear of heights are to be

prevented from using ladders with instruction provided in safe use of ladderswhere necessary.

q. Materials / Waste will not be thrown from ladders.r. Extension ladders shall not be used unless its sections are prevented from

moving relative to each other and appropriately overlapped when in use.



4. Use of Step Ladders

a. A competent person will ascertain that a step ladder is the correct means ofaccess and the use of other work equipment is not practical.

b. Only competent personnel will be allowed to use step ladders.c. All step ladders will be minimum 150kg rated, commercial grade, to EN131.d. All step ladders to be inspected by a competent person before use.e. All step ladders will be regularly checked to ensure that they are in good

condition & free from all defects and not painted – this can hide defects.f. Step Ladders will only be used for work at height where the work is “light”, i.e.

not strenuous or involving carrying heavy loads, where the work is of shortduration, where the risk is low, where a handhold is available both for climbingthe ladder and in the working position and where it is possible to maintain 3points of contact, hands & feet or feet & torso, at all times.

g. The areas around the base of the step ladder will be kept free of all rubbish,materials, trailing cables etc. and any other trip hazard.

h. When going up or down a step ladder take each rung one at a time, takingcare not to miss any rung, and do not rush.

i. When stepping on to or off a step ladder take extra care as to where you placeyour feet to make sure you do not miss a rung and ensure you maintain properhandholds at all times.

j. If materials or equipment must be carried only light materials / equipment willbe permitted and one hand must be kept free to grip the step ladder at alltimes.

k. All step ladders shall be positioned in such a way that adequate access isprovided at the bottom of the ladder.

l. Stepladders are not to be used if there is to be any degree of side-loading i.e.carrying loads or using power tools.

m. The stepladder must be located on a firm level surface.n. All stepladders are to be fully extended before use.o. Security ties are to be maintained in good condition.p. Operatives are not to stand on top 2 rungs of stepladders.q. Operatives are not to straddle stepladders.r. One operative only to use a stepladder at any one time.s. Stepladders are not to be used leaning against walls.t. Stepladders are to be moved as work progresses to avoid over-reaching – the

operatives “belt-buckle”, (navel), is to remain inside the ladder stiles.u. Both feet are to remain on the same rung for the duration of the task unless

climbing the ladder.v. Metal stepladders are not to be used in vicinity of live electrical equipment or

OH power lines.w. Inexperienced Operatives and Operatives with a fear of heights are to be

prevented from using step ladders with instruction provided in safe use of stepladders where necessary.

x. Wherever possible both hands are to be free when climbing step-ladders -step-ladders will not be used in situations where a person does not have atleast one hand free to grip the ladder.

y. Materials / Waste will not be thrown from step-ladders.



Falling Objects

1. Where materials and equipment are to be stored at height proper procedures andstacking methods will be used.

2. Personnel will receive training in safety awareness and in placing articles so thatthey do not topple over, i.e. on firm, level surfaces, if required

3. Items which may roll are to be properly “chocked” to prevent inadvertent rolling.4. Where pallets are used they are to be checked for defects with any damaged pallets

are to be taken out of use and opened pallets are to be stored at ground level.5. Objects will not be stacked or stored at height if ties, wrapping or banding is

damaged.6. Unsealed liquids or opened packages will not be stored at height.7. Heavy items are not to be stored at height.8. Gloves will be worn when handling materials where necessary.9. A competent person will inspect the storage area regularly to ensure that all

materials are properly stacked, that there is no overloading or otherwise crowdedconditions.

10.Where materials and equipment are to be used at height proper procedures will beput in place.

Work under overhead operations will be suspended in so far as is reasonablypracticable

Temporary barriers and warning signs will be erected to prevent inadvertent accessby unauthorised persons

11.Safety Helmets will be worn where necessary.12.Protective footwear with steel toe-caps will be worn where necessary.

Use of Work Equipment

1. Work Equipment Generally

a. All items will be of good design and construction taking in to account as far aspossible ergonomic principles

b. All items will be maintained in proper order, used properly, in compliance with allrelevant directives, and be certified in accordance with the regulations.

c. All items will comply with all relevant directives, be CE marked, be maintained insafe working order at all times and be subject to a risk assessment, undertaken bya competent person, where necessary.

d. Manufacturer’s manuals / instructions will be kept available for inspection / use, inso far as is reasonably practicable.

e. Warning signs will be displayed where applicable, e.g. hot surfaces, rotating parts,“pinch-points”, PPE requirements etc.

f. All portable work equipment will be operated from / used on a firm level base in anarea with good housekeeping, adequate working space and with potential triphazards removed prior to commencing operation, in so far as is reasonablypracticable.

g. Only competent authorised and properly trained personnel will be allowed tooperate work equipment.

Where persons are not adequately trained they will be trained to operate the equipmentunder constant supervision by a competent person.

h. Defective and unsafe work equipment will be removed or demobilised untilrepaired, if emergency repairs must be undertaken they will be safe and apermanent repair will be carried out as soon as possible.

i. Authorised personnel will carry out all repairs.



j. All items will be visually inspected before use by the operator to ensure there areno obvious defects, e.g. checked for any damage to casings / guards / switches /safety devices / plug-tops / socket outlets / leads / handles, etc., any damageidentified is to be repaired by a competent person before use.

k. Damaged items will not be used under any circumstances.l. Where necessary all items will be inspected by a competent person in accordance

with the regulations and records of inspections / maintenance will be recorded andkept available for inspection.

m. Potential exposure to vibration is to be assessed by a Committee Member orOfficer with suitable arrangements taken as necessary in accordance with theregulations.

n. The user will pay due care and attention to the work at hand at all times.o. The user will ensure that the work at hand will not result in injury to other persons.p. All dangerous parts, e.g. chain / belt drives, exposed gears, projecting engine

shafts, power take off shafts, cutting blades, pulley’s etc., must be guarded inaccordance with relevant guidelines.

q. All guards must be appropriate for the item to which they are fixed, secure and ingood repair, under no circumstances is any item to be used with a guard removedor held in the "open" position.

r. The user is to ensure that loose clothing, gloves, jewellery, dangling objects,including long hair, etc., are removed or securely tied up in such a way that they donot catch in moving parts of work equipment.

s. All items will only be used for the work for which they were designed with personsonly lifted in items specifically designed to lift or carry persons.

t. All Safety devices must be appropriate for the item to which they are fitted,operational and in good repair, e.g. automatic cut off, interlocking guards etc.

u. All items will be isolated before any adjustment or repair is carried outv. Work equipment will not be left operational / running unattended under any

circumstances.w. The correct PPE is to be utilised at all times to minimise the risk of injury.x. Hired Equipment / Items / Tools will be checked before use.y. All “Quick-Attach” fittings will be maintained in proper condition with the locking

pins used correctly at all times.z. All hydraulic equipment will be adequately propped or otherwise secured before a

person enters underneath.

2. Guarding / Safety Devices

a. All work equipment will be fitted with appropriate guards and safety devices inaccordance with the regulations.

b. All guards and safety devices will be regularly checked and inspected by acompetent person to ensure they are in place and, where applicable, workingproperly.

c. Fixed guards will be used wherever possible to prevent anyone touchingdangerous parts.

Fixed Guards are to be made from sheet metal or wire mesh and securedin place by bolts and screws to ensure that they are not easily removed.

d. Where fixed guards are not suitable i.e. where access is required for regularinspection or maintenance, e.g. lubrication, cleaning, inspection ports,adjustment mechanisms, re-setting of safety devices etc. or for clearingblockages / jams etc., interlocked guards are to be used

e. Emergency Stop Devices will be fitted to work equipment in accordance withthe regulations.



f. Work equipment is to be fitted with a device to prevent automatic re-start inthe event of power supply interruption or, where this is not possible, operatorsmust ensure that appropriate measures are taken to prevent injury when theequipment is re-energised upon restoration of supply.

Portable work equipment is to be disconnected from the power supply inthe event of a power supply interruption.

3. Maintenance / Repair

a. All maintenance / repair work will be undertaken by competent persons inaccordance with the regulations with suitable measures taken to ensure thatthe equipment cannot re-start whilst being maintained / repaired, i.e. theequipment is isolated from its power source at all times while work is beingcarried out.o NEVER WORK ALONE ON LIVE EQUIPMENTo Equipment MUST be isolated before work is carried out on any plant or

equipment.o Equipment MUST be switched off before undertaking maintenance work /

clearing blockages etc.o Moving parts, PTO shafts, etc. must be stopped prior to undertaking

maintenance work / clearing blockages etc.o Guards / Casing will only be removed to the extent that work requires and will

be replaced as soon as maintenance / repair work is completed.o If adjustments are required to parts that must remain moving whilst

adjustment is made the adjustments must only be carried out by a trainedperson whilst the equipment is in “slow run” mode.

b. Cutting attachments are to be kept sharp to reduce the need to use forcewhen operating work equipment.

c. Where appropriate proprietary carriers are to be used to remove / re-installblades / cutting devices.

d. Appropriate working platforms will be provided for all maintenance operationsto be undertaken at height.

e. Any signs of damage to or interference with equipment, wires, hoses, cables etc.is to be reported to a Committee Member or Officer and properly repaired assoon as possible.

f. All hydraulic / pneumatic equipment will be adequately propped or otherwisesecured before a person enters into / under the equipment.

g. Proper lifting appliances, appropriate jacks, wheel braces, axle stands, props etc.are to be used when undertaking maintenance on a vehicle or other item ofmobile plant, machinery or equipment.

4. Dusts

a. Where work equipment generates dust it will be located / used in areas withsuitable ventilation, or where this is not possible, it will be fitted with a suitableextraction device system when in use, e.g. a local extraction / central extractionunit.

b. Exposure to dusts must be strictly controlled and kept well below the relevantoccupational exposure limit values, (OELVs).

c. Housekeeping will be maintained to a high standard to ensure the control ofresidual dusts.

d. Personal hygiene will be appropriately promoted reminding operators of theimportance of hand washing, etc.



5. Fumes

a. Where work equipment generates fumes it will be located / used in areas withsuitable ventilation, or where this is not possible, it will be fitted with a suitableextraction device system when in use, e.g. a local extraction / central extractionunit.

6. Internal Combustion Engine Operated

a. All Items equipped with internal combustion engines will only be operated in wellventilated areas or, if this is not possible, a suitable exhaust system to conductexhaust gases to the open air will be put in place.

b. Items requiring re-fuelling will only be re-fuelled by competent authorisedpersonnel

c. Wherever possible items will be re-fuelled when the engine is cool, if this is notpossible suitable precautions are to be taken.

d. Portable items will not re-started within 3m of the re-fuelling areae. Fuel will be stored in secure metal containers, properly bunded where appropriate.

7. Hand Tools

a. Select the correct tool for the job.b. Inspect the tool to ensure it is in good working condition, reject if not in good

condition or not suitable for the job.c. All tools are to be properly stored when not in use.d. Eye protection to be used if there is any risk of flying particles or pieces of the

tool breaking off.e. Hand-Tools should not be used if the hands are oily or greasy.f. Gloves should be worn as necessary.g. Make sure you can use the tool from a well-balanced position to avoid

slipping or falling.h. Ensure there is adequate space to swing hand-tools that need to be “swung”.i. In so far as is reasonably practicable knives should have retractable blades

and all cuts should be made away from the body.j. Knives and screwdrivers should be carried and used so as not to cause injury

to the user or others.k. Open-ended spanners are to be checked for splayed jaws.l. Spanners are never to be pulled towards the face.m. Wooden handled tools are to be checked for deterioration and exposed tangs.n. Edged tools are to be kept sharp.o. Edged tools should be driven away from the body.p. Pointed tools should never be carried point up in any pocket or point down in

any front pocket, but carried with the sharp edge away from the body in apouch or purpose made belt.

q. Impact tools such as chisels, wedges, punches etc. should not be used if theheads are damaged or “mushroom” shaped as they may shatter on impact.

r. Insulated tools are to be used if there is a possibility of contact with liveelectrical services.

s. Spark resistant, (“non-ferrous”), tools are to be used in the vicinity offlammable hazards.

t. Hired tools will be checked before use.



8. Portable Electrical

a. Only authorised and properly trained personnel will be allowed to operateportable electric work equipment.

b. New Starters will be assessed by a competent person to ascertain whether ornot they are capable of using the equipment.

Where persons are not adequately trained they will be trained to operate theequipment under constant supervision by a competent person.

c. All portable electric work equipment is to be disconnected from the powersupply when not in use or in the event of a power supply interruption.

d. Residual Current Devices, (RCD’s), will be fitted to electrical circuits in towhich portable electrical appliances are connected.

e. All equipment and extension leads are to be visually inspected before use toensure that:

o The On / Off Switch is operating correctly.o There are no signs of damage to the casing.o There are no loose parts or missing screws.o Live parts are properly guarded so as not to be inadvertently accessible.o Safety Guards are in place and properly adjusted.o Moving parts, except those required for the equipment to undertake the task it

is specifically designed for, are guarded in so far as reasonably practicable.o Cables are securely anchored to the plug with no signs of cuts, frays,

brittleness, kinked or coiled leads, overheating, (indicated by change in colouror smell).

o Internal cables or cable cores are not externally visible, taped or connectortype joints or temporary repairs are not permitted.

o The plug is securely anchored with no sign of cracked casing, overheating orloose / bent pins.

o There are no cracks, damage or indications of overheating on the socketoutlet.

f. Portable electrical equipment and leads will be electrically tested by acompetent person in accordance with the regulations.

g. Special precautions are to be taken when using electrical equipment inflammable atmospheres.

h. Electrical equipment is not to be used if the operator is wet or standing on wetground or wet flooring.

i. Cables of portable equipment should not be “slung” over the operatorsshoulder.

j. The operator will ensure the equipment is not left down until the motor hasstopped and all residual movement in the equipment has ceased.

k. Where necessary work pieces will be properly secured, e.g. clamps, bench vicesetc. will be provided and used.

l. In external locations and for construction work 110v electrical tools will beused, suitably earthed, with proper 110v leads, plug tops and sockets,(yellow-moulded plastic fittings).

9. Generators

a. All generators will be serviced by a competent person and records kept.b. Generators will be regularly checked for any damage to casing / safety

devices and any damage identified will be repaired by a competent personc. All generators will be isolated before any adjustment or repair is carried outd. Fuel will be stored in proper secure metal containers.



e. Re-Fuelling will not be carried out while equipment is hot.f. Fuel spillages will be cleaned up immediately.g. Hired Generators will be checked before use.h. Generators will only be operated in well ventilated areas.i. If generators must be operated indoors or in a confined space adequate and

suitable exhaust systems must be put in place to conduct exhaust gases tothe open air.

j. Manufacturer’s instructions will be followed at all times.k. Fire extinguishers will be kept available and properly maintained.

10. Mobile Work Equipment

a. All operators of mobile work equipment must be competent and authorised,proficient in its use or otherwise trained to an acceptable standard and, whereapplicable, trained and certified in accordance with the regulations.

b. Personnel must be over 18 years of age to drive any powered workequipment.

c. All operators will undertake appropriate checks and ensure there are noobvious defects prior to using mobile work equipment, e.g., (as applicable),

o steering and brakes work properlyo all warning devices are operationalo wheel nuts are secure and wheel rims and tyres are checked for defectso tyre pressures are adequateo all lights, indicators and wipers are workingo all mirrors are in place, clean and adjusted correctly

d. Mobile work equipment will not be overloaded under any circumstancese. Safe Working loads will be displayed, where applicable, and not exceeded

under any circumstances.f. All mobile work equipment will, where applicable, be tested / certified in

accordance with the regulations and have appropriate auxiliary devices andvisual aids fitted.

g. Safe and suitable access ways will be provided and traffic routes organised toensure that both vehicles and pedestrians can move about safely.

h. All personnel must be made aware of the danger of mobile work equipmentand they should be alert at all times.

i. Mobile work equipment should not be driven over electrical cables, flexiblepipes, timber, debris, etc.

j. Operators will obey all traffic controls and safety signs, where applicable.k. Mobile work equipment will only be started and operated from the correct

position.l. Mobile work equipment will be operated with due care and attention at all

times and operators are to remain vigilant to ensure that bystanders are notendangered with particular care taken to check for obstacles and/or personswhen starting the equipment and when reversing.

m. In as far as is reasonably practicable mobile work equipment should not bereversed out of entrances or along any area with public access without theassistance of a banksman or look out to prevent personal injury.

n. Travel speeds will be suitable to the prevailing ground or road conditions.o. Mobile work equipment will be left in a safe manner in a designated area

when parked / not in use and have, where possible, the keys removed and,where fitted, the parking brake applied.

p. Operators will be aware of the gradient on which the equipment can operatewithout overturning.



q. Operators will drive very slowly when descending slopes and never drive ontoa grade or surface that could cause the equipment to slip or overturn

r. Passengers will only be carried where a suitable secure seat is available, or,if this is not possible, proper harnesses and anchor points will be provided tosecure any person not in a suitable secure seat.

s. Maximum permissible numbers of persons allowed will not be exceeded.t. Where foot pedals are fitted floors are to be kept clean and free from

materials so that the pedals can be easily accessed and function properly.u. Where necessary hi-visibility clothing and hard-hats will be worn.v. Hearing protection will be available and worn by operators and all other

persons in the vicinity, if / where necessary.

11. Hydraulic Equipment

a. Only authorised and properly trained personnel will be allowed to operatehydraulically operated work equipment.

b. New Starters will be assessed by a competent person to ascertain whether or notthey are capable of using the equipment.


c. Regulators and check valves will be fitted where necessary.d. All hoses, connectors and valves are to be in good order and correctly fitted.e. Residual pressure is to be released prior to disconnecting lines, uncoupling

attachments, undertaking maintenance works, clearing blockages, etc.f. All hydraulic equipment must be isolated prior to undertaking maintenance work,

clearing blockages, etc.

12. Refrigeration Equipment (Cold Rooms / Cold Storage)

a. All refrigeration plant and equipment will be used and maintained inaccordance with manufacturer’s instructions.

b. Warning signs will be erected where necessary.a. Only authorised and properly trained personnel will be allowed in cold stores.c. Cold store doors will be able to be opened from the inside at all times.d. Adequate emergency lighting, (mains powered with battery back-up), will be in

place in cold stores.e. Thermal clothing, gloves and non-slip footwear will be provided and used

where necessary.f. If necessary exposure time limits will be instigated and adhered to by all staff.g. Suspected leaks of refrigeration gases are to be immediately reported to a

Committee Member or Officer, and the area is to be evacuated.

13. Compressed Gas Equipment

a. Only authorised and properly trained personnel will be allowed to operatecompressed gas work equipment.



c. All equipment will be fitted with an emergency shut off handle.d. All connectors and valves are to be in good order and correctly fitted.



e. Gas bottles / cylinders will be stored in accordance with manufacturer’sinstructions, upright and in a well-ventilated location where they cannot betampered with.

f. All gas bottles / cylinders are to be correctly labelled, if it is not possible toidentify the contents, or if there is any doubt as to the actual contents, thebottle / cylinder is not to be used.

g. Cylinders / bottles containing combustible gases are to be kept away fromsources of heat / ignition.

h. Proprietary hand trucks / trolleys should be used wherever possible whenhandling cylinders.

i. Connectors / gas lines will not be directed towards other persons or any partof the body.

h. Suspected leaks are to be immediately reported to a Committee Member orOfficer, the area is to be evacuated and the emergency shut-off closed.

14. Tractor & Attachments

a. The tractor and tractor cab will be maintained in good condition with anydefects identified rectified / repaired by a competent person.

b. Cab doors will be kept closed while the tractor is in use.c. “U” & “O” guards will be in place on the PTO shaft.d. All safety devices and guards are to be in place before operating the tractor or

any attachment.e. All controls will be maintained in good working order, clearly marked and

understood by all operators.f. All hitching equipment will be maintained in good working order.g. All hydraulic systems, hoses and connectors / fittings will be maintained in

good working order.h. All attachments will be maintained in good condition and checked for defects

prior to use with any defects identified rectified/repaired by a competentperson.

i. Operators will drive very slowly when descending slopes and never drive ontoa grade or surface that could cause the tractor or any attachments to slip oroverturn. If a tractor is about to overturn for whatever reason, e.g. unsafe gradient,

inappropriate speed, unsafe load, turning too quickly the operator should not tryto jump clear - the best advice is to stay in the cab and hold on tightly to thesteering wheel.

j. Particular care will be taken by operators when hitching / unhitchingattachments

k. The tractor will be stopped and engine switched off when clearing blockagesof any type in any attachments.

l. When parking the tractor all attachments must be lowered to rest on theground.

m. When attaching any machinery using a power take off (PTO) shaft the drivermust ensures that all guards are in place.

15. Power Take off Shaft’s - (PTO’s)

a. PTO shafts will be maintained in good condition.b. PTO shafts will be able to be turned on and off correctly.c. PTO shafts are to be cleaned and greased regularly.d. Rotating PTO shafts must be totally enclosed by a guard.e. The PTO guard must match the PTO shaft in both length and sizef. The PTO shaft is not to be used without complete guards.



g. The PTO chain must be anchored to prevent rotation of the PTO guardh. The “U” guard and “O” guards must be in place and in good conditioni. PTO Guards are to be stored in a safe and secure place when not in usej. Damaged PTO guards will not be used.k. The PTO should be turned off before exiting the cab whenever possiblel. Before starting a PTO the driver should make sure that there is nobody in

close proximity to the shaftm. No Person should ever step on or lean over a running shaft, even if guardedn. The draw bar pins of trailed machines must be located in such a way that they

do not damage the guard.o. Loose clothing should not be worn and long hair should be tied back due to

the risk of entanglement.p. The PTO shaft is to be turned off when clearing blockages in attachments.q. Where guards are removed for maintenance purposes they must be correctly

replaced before work commences.

16. Pressure Washers

a. Only authorised and properly trained personnel will be allowed to operatepressure washers.


o Where persons are not adequately trained they will be trained to operate theequipment under constant supervision by a competent person.

c. All hoses, connectors and valves are to be in good order and correctly fitted.d. Spray Hoses or attachments will not be directed towards other persons or any

part of the body.

o Operators are advised that injuries from a power washer jet may appear minorat first but may still cause serious injury and that treatment must be sought assoon as possible.

e. The lowest pressure suitable for the job in hand is to be selected to preventthe unnecessary production of aerosols

f. In so far as is reasonably practicable the work area will be cordoned off toprevent inadvertent access and all hoses, pipes, cables etc. will be kept clearof walkways and trafficked areas.

g. Objects are not to be “pushed out of the way” with spray from the powerwasher.

h. Washer jets are not to be directed at fragile surfaces.i. Washers will not be used from a ladder.j. Care will be taken to ensure that live electrical equipment is not present in

areas / items to be washed.

17. Cutters / Trimmers / Strimmer’s

a. Equipment only to be used by experienced competent operativesb. All Equipment to be maintained in good condition & checked regularly for

damagec. Equipment will be adequately guarded in accordance with the regulations with

operatives instructed on how to use individual items of equipment to preventpersonal injury where necessary.

d. All necessary Personal Protective Equipment will be worn by operators andother persons in the vicinity.



e. In so far as is reasonably practicable other people will be kept away from thework area with the operator ensuring that they are cognisant of traffic routes,both vehicular & pedestrian, in the vicinity of the work area and mindful or anypersons or vehicles who may pass close by.

f. A visual inspection of the work area is to be undertaken prior to commencingwork to check for items which will present a risk to operators or other personsin the vicinity, i.e. stones, glass, metal or other debris, electrical cables, etc.

18. Lawn Mowers

a. Only authorised and properly trained personnel will be allowed to operatelawn mowers.

b. All safety devices and guards are to be in place before commencingoperation.

c. All controls will be maintained in good working order, clearly marked andunderstood by all operators.

d. The ground ahead should be checked for objects that could be caught inblades or ejected from blades.

e. Where Lawnmowers are operated from a “ride-on” or towed position theoperator will undertake all necessary daily checks, i.e. that the steering andbrakes work properly, that all wheel nuts are secure, and, where applicable,that wheel rims and tyres are checked for defects and tyre pressures areadequate.

o Operators will drive very slowly when descending slopes and never driveonto a grade or surface that could cause the mower to slip or overturn

o All operators will drive with due care and attention and always check forobstacles and / or persons before manoeuvring.

f. Automatically operated Lawnmowers will be maintained in accordance withthe manufacturer’s instructions, all persons will be made aware of thepresence of the automatic lawnmower and appropriate warning signage willbe posted where necessary.

19. Tank Sprayer / Knapsack Sprayer

a. Only authorised and properly trained personnel will be allowed to operate thesprayers.

b. Where persons are not adequately trained they will be trained to operate theequipment under constant supervision by a competent person.

c. Appropriate PPE will be worn by operators of sprayers at all times.d. Particular care will be taken in relation to exposure of the operator to

hazardous chemicals or vapours when filling or using sprayers.e. Sprayers will only be used in areas with adequate ventilation.f. Particular care will be taken to identify overhead lines in the vicinity of the

work area to ensure that the sprayer, spray arms and sprayed liquids /vapours remain a safe distance from the overhead lines at all times.

20. Kitchen / Bar Equipment

a. Portable Electrical Equipment(Kettles, Toasters, Microwaves, Coolers, Fridges, Tills, etc.)

a. All employees must inform a Committee Member or Officer if they observeequipment damaged in any way, e.g., defective plugs, signs of overheating,(discoloured sockets, discoloured leads, discolouration around vents, etc.),damaged cables, cracked casing / covers etc.



b. Defective equipment is not to be used and must be taken out of use untilproperly repaired by a competent person.

c. All employees must ensure that, where applicable, vents remain unobstructedand filters are regularly cleaned.

d. Employees are not allowed to bring their own portable electrical equipment tothe work place.

b. Microwave Ovens

a. Never place metal containers in microwaves or operate if empty.b. Inside surfaces are to be kept clean at all times.c. Do not use if the door does not close properly.d. If the oven continues to operate when the door is open do not place your hands

in the oven - disconnect the power at the mains and report it.e. Take care when removing items as the container may be extremely hot.

c. Food Processing Equipment

a. All safety devices and guards must be in place and working to ensure safe useof the equipment when it is in operation, e.g. lids in place on all mixing andliquidising equipment, interlocked covers to ensure motor cuts out when lidopened, etc.

b. Where feed chutes are fitted ensure controls are in place to prevent theoperator’s fingers coming into contact with the blades.

d. Ovens

a. Always ensure there is sufficient room in front of the oven to open the doorsafely, stand to one side and open the door slowly.

b. Use appropriate oven cloths or oven gloves when handling cooking utensilswhich have been placed in an oven.

c. Oven doors must not be left open and items should not be placed on “bottom-hinged” doors.

d. Ensure the oven has cooled sufficiently and the power is isolated beforecleaning.

e. Hobs

a. Use appropriate cloths or gloves when handling cooking utensils which havebeen used on a hob as the handle / sides may be hot.

b. Handles should be located away from other rings and turned in to ensure theydo not project in to access routes.

c. Ladles / spoons etc. should never be left in pots / pans when in use on a hob.

f. Griddles / Grills / Salamanders

a. Ensure all units mounted at high level are securely fixed and that appropriatemeasures are taken to prevent burns to the face or eyes.

b. Use appropriate cloths or gloves as this type of equipment becomes very hot inuse.

c. Ensure the equipment is regularly cleaned of any grease / fat residues as thesecan build up and become a fire hazard.

d. Ensure the equipment is turned off, has cooled sufficiently and is isolated priorto commencing any cleaning operation.

g. Deep Fat Fryers

a. Always ensure the level of cooking oil is sufficient, never over fill.b. Never top up oil levels from large containers.c. Fryers should never be left unattended when in use.



d. Always ensure that the basket is not overloaded, the food is dry and the basketis lowered slowly in to the hot oil, baskets should never be “dropped” into hotoil.

e. Take care to avoid excessive splashing of oil when shaking food in a basketand clean up any spills or drips immediately.

f. Ensure the oil has cooled sufficiently prior to draining and the drain tap isproperly closed before re-filling.

g. Ensure the fryer is turned off, has cooled sufficiently and is isolated prior tocommencing any cleaning operation.

h. Hot Serving Counters / Cupboards / Bains Marie

a. Ensure appropriate cloths or gloves are used when handling utensils as thehandle / sides may be hot.

b. Remember the equipment itself may become hot so do not touch exposedsurfaces and ensure warning signs are posted to warn other people of thehazard where necessary.

c. With water filled items ensure the water is at the correct level and, whereapplicable, the drain tap is closed, allow water to drip off containers or pans byholding them over the trough, allow the water to cool sufficiently beforedraining, taking care when carrying items containing warm water to avoidpersonal injury.

d. Turn-off / isolate heating elements when serving is completed and prior tocleaning.

i. Kettles / Water Boilers / Coffee Makers / Tea Makers

a. All items to be located in a position allowing ease of operation where theycannot be easily knocked over and appropriately secured where necessary.

b. All devices should be fitted with a low water level cut off device.c. Pressurised devices should be expansion boiler type, boiling water at low

pressure.d. Pre-set water supply and heat control settings should never be interfered with.e. Always check there is sufficient water present prior to turning on the

equipment.f. Where applicable ensure a drip tray is present under outlets / draw off taps

and the receiving vessel is close to the outlet / draw off tap.g. Ensure equipment is turned off and isolated prior to commencing any cleaning

operation.

j. Toasters

a. Never put your hands in a toaster, “poke at” a toaster or use a metal object,e.g. a knife, to remove an item from the toaster.

b. Never move a toaster which is turned on.c. Ensure the toaster is turned off, has cooled sufficiently and is isolated prior to

commencing any cleaning operation.

k. Plate Warmers

a. Never place hands inside the unit.b. Ensure the unit is located in a position allowing ease of operation where it

cannot be easily knocked over and appropriately secured where necessary.c. Take care when removing plates, plates may be extremely hot if settings are

incorrect.d. Always ensure the unit is off and isolated before undertaking maintenance /

cleaning operations.



21. Dish / Pot / Glass Washing Equipment

a. Take care when un-loading equipment as the cleaned items may be hot.b. Take care when handling detergents, wear appropriate PPE if necessary, as

per manufactures instructions.c. Heavy duty gloves should be worn if broken items need to be removed from

the equipment.d. If the equipment continues to operate when the door is open do not place your

hands inside - disconnect the power at the mains and report it.

Unauthorised Persons

1. Adequate signage will be posted to warn of dangers present and to preventinadvertent access to hazardous / restricted areas, in so far as is reasonablypracticable, with high risk areas secured with appropriate door locks.

2. All employees are requested to be vigilant in ensuring that unauthorised persons donot enter restricted areas and instructed to report any incidents, no matter howinsignificant they may seem, to a Committee Member or Officer as soon as isreasonably practicable.

3. All hazardous materials to be securely locked away4. All opes etc. to be covered in so far as is reasonably practicable, e.g. covers on

tanks, manholes etc., and also secured from unauthorised opening, wherenecessary.

5. Stores will be locked and secured when not in use, with all doors, especially doors tocold rooms / stores, etc., able to be opened from the inner side where necessaryand care taken to ensure that no person is present within the room when securingsame.

6. All workplaces will be left tidy at the end of each working day.7. All mobile equipment to be immobilised when not in use with the keys removed from

the ignition and under the control of a responsible person.8. Vehicles should not be reversed out of entrances or along any area with public

access without the assistance of a look out to prevent personal injury.9. Security Staff will be posted at all entry / exit points for functions, where necessary.

Welfare

1. Adequate welfare facilities, canteen, toilet, washing, drying and changing will beprovided for all employees with appropriate arrangements also put in place forcontractors with food or beverages only consumed in designated areas.

2. First-Aid Kits, stocked in accordance with HSA guidelines, copy enclosed inAppendix 3, will be provided and re-stocked as necessary with an appropriatenumber or persons trained in occupational first-aid also provided where necessary.

3. All welfare facilities will be maintained in a clean & proper manner with all personsmade aware of their location to enable them to avail of the facilities provided, washtheir hands as necessary and to avail of the first-aid facilities / equipment, if required.

4. The temperature of all work places will be appropriate taking account of workingmethods used and physical demands placed on workers, in so far as is reasonablypracticable, in accordance with the regulations.

o Adequate precautions must be taken when dealing with particularly high orlow temperatures, e.g. protective clothing, exposure time limits etc.

5. Adequate, effective and suitable ventilation providing a sufficient quantity of fresh airwill be provided to all work places with any opening parts of windows or skylightseasily accessible so as to be opened in a safe manner and so as not to constitute ahazard when in the open position.



6. All equipment used for heating / cooling the workplace will be maintained in goodworking order, tested and serviced in accordance with manufacturer’s instructionsand with the operating manuals kept available for inspection as necessary.

7. All Workplaces will be adequately lit.8. Proper procedures will be put in place to ensure that all work stations are designed

ergonomically with an audit carried out by the operator and a supervisor ifnecessary.

9. Adequate supplies of PPE will be provided and maintained.10.Boilers / Kettles / Fryers etc. will be stored correctly in locations where they cannot

be easily knocked over and all personnel will be made aware of the potential forserious burns / scalds associated with boiling water or hot oils.

11.Employees must advise a Committee Member or Officer if they are suffering fromhealth problems which they feel may be either caused or exacerbated by the workenvironment, e.g. headaches, lethargy, eye, ear, nose or throat problems, in orderthat possible causes can be examined and suitable measures taken to prevent re-occurrence if found to be the case.

12.Where necessary procedures will be to be put in place to ensure the presence ofasbestos is identified, the potential for legionella and / or mould growth isascertained, with appropriate control measures instigated if legionella or mouldpresent and appropriate measures are taken in relation to ascertaining the level ofRadon Gas in the workplace.

Housekeeping

1. A high standard of housekeeping and tidiness will be maintained at all times.2. Do not leave the clean up until the end of the day; clean as you go; tidy your own

things, do not rely on others; never leave items on the floor / ground.3. All areas will be maintained in a tidy fashion.4. All stock, equipment & materials will be safely and securely stored.5. Adequate bins / skips will be provided for all waste materials.6. All bins / skips will be emptied regularly.7. All waste materials will be stored in an appropriate location until disposal.8. All waste materials will be disposed of properly.9. Broken panes of glass are to be promptly removed and replaced.10.Broken glass / sharps will not be disposed of in bin-liners in general waste.11.Access to firefighting equipment must be kept clear at all times.12.All walkways must be kept clear at all times.13.All fire exits must be kept clear at all times.14.Spillages will be dealt with promptly.15.A safe level of lighting will be maintained at all times.16.Periodic checks will be carried out to ensure that no obvious danger exists.17.All personnel are required to adopt good housekeeping practices and to report

unusual conditions to a Committee Member or Officer.18.Temporary warning signs will be erected as necessary.

Access / Egress

1. Safe Access / Egress will be maintained at all times to enable all employees,contractors and visitors, to reach the location of their work safely.

2. An Emergency / Evacuation plan will be prepared, clearly displayed and brought tothe attention of all employees, contractors and, where appropriate, visitors.

3. Fire / Emergency Drills will be carried out as necessary.



4. “Good Housekeeping” will be maintained at all times with all work areas maintainedin as clean and tidy a state as is reasonably practicable.

5. All exits on to public roads are to be assessed by a Manager / Supervisor / Officer toensure they are safe.

6. All electrical leads will be kept tidy.7. All walkways will be kept clear.8. Adequate lighting will be provided to all work areas.9. All materials and equipment will be stored safely and securely with adequate

measures taken to prevent persons being struck by falling objects.10.Underfoot conditions will be kept in a suitable condition, i.e. clean, dry &

unobstructed.11.All doors will be regularly checked and promptly repaired if damaged in any way e.g.

excessive force required to open / close, damaged / faulty handle, lock or closingmechanism, broken glass, operable from the inside where necessary, i.e. stores /cold rooms, etc.

12.The operation of Fire Doors will be checked in accordance with the regulations.13.Automatic closing mechanisms on doors are to be set so as not to cause hands to

be trapped.14.Where necessary “one-way systems” will be put in place with “in” & “out” doors

clearly signed with vision panels also fitted if necessary.15.All temporary pedestrian and transport routes are to be planned with safety in mind.16.Where openings in ground surfaces or leading edges exist suitable precautions, e.g.

temporary guard rails / covers etc., will be provided.

In so far as is reasonably practicable all persons will be advised of thelocation of the hazard and the possibility of a fall with warning signs erectedto indicate the presence of the hazard where appropriate.

Lone Working

1. All staff will be trained to provide a good polite service to all customers.2. Only competent trained personnel will be allowed to work alone and be made aware

of the policy when working alone, i.e.,

Report any incidence of violence, verbal abuse, physical abuse, threateningbehaviour etc., no matter how insignificant it may seem, to a Committee Member orOfficer.

Be non-confrontational and do not to react to abuse. Do not resist a robbery. If a situation develops ensure that they decide on the correct course of action, i.e. do

not be a “hero”, stay calm, try to diffuse the situation, try to walk away, call for help ifpossible, request the perpetrator to leave and call the Gardaí as soon as practicable

3. Proper procedures will be put in place to ensure that the lone worker has adequateand proper facilities for communication, emergency use and welfare facilities.

4. If necessary other measures such as panic alarms, partitions, coded door locks etc.will be provided / installed.

5. If necessary a “buddy system” will be put in place, i.e., when working aloneoperatives are to contact a Committee Member or Officer by text or phone whenthey arrive at the work location, at set periods during the shift and again at the end oftheir shift. If a manager / supervisor does not receive a call or text as scheduled theyare to try and contact the lone worker and take appropriate action, e.g., contact otherpersonnel who may be in the general vicinity of the lone worker, if contact cannot bemade.



Violence

1. Violence Generally

a) All persons are advised of the violence policy, e.g.,

To provide a good polite service to all persons. To be non-confrontational and not to react to abuse. Do not resist a robbery. Do not put themselves or other persons in any danger. To keep a look-out for potential trouble makers and notify the person in charge so

that a potentially tense situation may be defused before an incident occurs. If a situation develops ensure that they decide on the correct course of action, i.e.

requesting the perpetrator to leave, attempting to remove the offender, calling forhelp or calling the Gardaí

b) All persons are required to report any incidents, no matter how insignificant theymay seem, to a Committee Member or Officer as soon as is reasonablypracticable in order that the matter may be discussed and support provided ifnecessary.

c) All persons will be requested to be vigilant and to pay particular attention toincidents of horseplay or other early warning signs which may need to be closelywatched to prevent a problem developing.

d) All persons will ensure that necklaces, ties, scarves etc. are not worn in areas ofhigh risk as they may cause serious injury if a situation develops.

e) If necessary other measures such as panic alarms, coded door locks etc. will beprovided / installed.

f) High risk operations such as lodging cash will be carried out by competentpersonnel with proper procedures in place for staggering times of lodgements,varied routes, etc.

g) Cash register draws will be emptied at close of business and the draw left in theopen position to clearly show that no cash is contained within, wherever possible,“cashing up” will be undertaken after hours and out of public view and only theminimum acceptable amount of cash will be stored in the workplace with regularlodgements made as appropriate.

h) Wherever possible stores are to be designed in such a way that “black-spots” orother vulnerable areas are eliminated.

i) If necessary specific training will be provided on how to deal with abuse, threatsand robberies.

2. Violence - Serving Alcohol

a) Particular care is to be taken when refusing to serve a customer they suspect tobe underage.

b) Particular care is to be taken when refusing to serve a customer they suspect tobe overly intoxicated or “barred”.

c) All persons will be made aware of any persons who have been “barred” and arenot to be served,

d) Glasses will be collected regularly with increased frequency of collection duringvery busy periods.

e) Overcrowding of the premises will not be permitted.

3. Violence - Armed Intruder

a) All persons are advised of the policy if confronted by an armed intruder, e.g.,

Be non-confrontational and do not to react to abuse,



Do not take any actions that may excite the intruder, e.g. no need for“Heroics”,

Obey any instructions given by the intruder,

Do not resist a robbery,

Try to remain calm and try to avoid staring at the weapon,

Avoid sudden movements,

Do not put themselves or other persons in any danger,

Do try and take a mental note of the perpetrator, e.g. hair colour, eye colour,complexion, scars, tattoos, body adornments, facial hair, speech, build,height, clothes, shoes, etc., in so far as is possible,

Do try and take a mental note of the vehicle, e.g. colour, make, model,registration number, etc., and the direction the perpetrator takes upon leaving,(if a vehicle is used),

Notify the Gardaí, by calling 999 or 112, when safe to do so

Call a Committee Member or Officer as soon as possible, (when it is safe todo so),

As soon you can write down any recollections of the perpetrator and, whereapplicable, the vehicle or vehicles used and the weapon or weapons used,

Do not pursue the intruders yourself,

Secure the area, in so far as is possible, and request witnesses, if any, toremain until the Gardaí have arrived,

Do not discuss the event with anyone until the Gardaí have arrived.

Inadequate Emergency Planning

1. An emergency evacuation plan will be prepared and communicated to all.

Particular care will be taken to identify any high risk tasks, processes or areas e.g.storage of combustible materials, use of flammable items, areas of high noise levels etc.

Particular care will be taken to consider those people who may be at special risk in theevent of an emergency e.g. persons with disabilities including physical disability, visionimpairment, hearing impairment, intellectual impairment or mental health condition,visitors, children, contractors, persons whose first language is not English etc.

2. Assembly points will be provided and clearly signed.

Assembly points will not be located in areas which may be required by the EmergencyServices.

3. Emergency Drills will be undertaken in accordance with the regulations.4. Escape routes will be defined and kept clear at all times.5. Emergency Lighting will be installed and tested in accordance with the regulations.6. All staff / employees and contractors will be made aware of the emergency

procedures.7. Escape Route signs will be erected in accordance with the regulations.8. Emergency exits will be kept clear of all obstructions and lead to the open air if

possible.9. Names, Addresses and Phone Numbers for local emergency services will be clearly

displayed.10.Fire Safety Certificates must be valid and current11.Firefighting equipment will be adequate, properly located, properly maintained,

regularly tested and inspected by a competent person at least once a year.



12.Fire detection equipment will be adequate, properly maintained, regularly tested andinspected by a competent person at least once a year.

13.A responsible person will undergo all relevant checks prior to vacating the premises.14.Security Personnel will be provided when necessary.

Fire

1. Adequate Fire Equipment, (e.g. Fire Alarms / Smoke Detectors / Fire Extinguishers /Fire Blankets / Fire Doors etc.), will be provided and tested in accordance with theregulations.

2. Employees and Contractors will be made aware of the emergency procedures.3. All firefighting equipment will be easily accessible, simple to use and have its

location clearly indicated by durable signs erected in an appropriate location.4. Fire Fighting and Detection Equipment will be properly maintained and serviced as

per legal requirements.5. An appropriate number of persons will be trained in the use of fire extinguishers and

the selection of the correct type of extinguisher for different types of fire.6. Flammable items will not be stored near heat producing equipment or naked flames.7. Sources of ignition, e.g. the use of candles, naked flames etc., will be strictly

controlled and supervised.8. Combustible waste materials will be disposed of properly and not allowed to

accumulate.9. Equipment which generates heat will be kept away from potentially flammable

materials.10.Proper containers and secure storage areas will be provided for all potentially

flammable materials e.g. petrol, diesel, kerosene, LPG, solvents etc., with warningsigns posted as necessary.

11.Gas cylinders will be stored externally with valves fully closed when not in use andhave flashback/flame arresters fitted and proper bottle trolleys where appropriate

12.The amount of flammable liquids stored will be kept to a minimum.13.Personnel are to be made aware that they should “Stop, Drop & Roll” if they catch

fire.14.Escape routes will be defined and kept clear at all times15.Fire Doors will be fitted with “Fire Door - Keep Closed” signage and have an

automatic self-closing device in accordance with the regulations.16.Fire escape doors will not be locked and should be checked weekly to ensure they

open properly.17.Emergency Drills will be undertaken as necessary18.An emergency plan will be prepared and communicated to all19.Adequate emergency lighting will be provided.20.All electrical equipment will be installed by competent persons and maintained in

accordance with the regulations.

Noise

1. Potential exposure to noise is to be assessed by a Committee Member or Officerwith suitable arrangements taken as necessary in accordance with the regulations.

2. All staff / employees and other persons in the vicinity will be made aware of the riskinvolved when working in or entering a noisy atmosphere.

3. If necessary a Committee Member or Officer will arrange for a noise assessmentto be carried out to determine the noise levels present in the workplace.

4. Where applicable music volumes will be kept at an acceptable level.



5. Sound equipment will be properly maintained to ensure that distortion is notoccurring and that all of the controls are operating as designed.

6. Ear protection will be provided if noise levels are likely to exceed 80 dB(a) and earprotection will be used by all personnel if noise levels are likely to exceed 85dB(a),(this is roughly interpreted as someone having to shout to be heard at a distance of2m away).

7. Clearly visible warning signs must be posted in all locations where noise levels arelikely to exceed 85dB(a).

Vibration

1. Potential exposure to vibration is to be assessed by a Committee Member orOfficer with suitable arrangements taken as necessary in accordance with theregulations.

o All equipment will be maintained in good working order and tested /inspected regularly to ensure safe operation.

o Only experienced and competent operators will use equipment with thepotential to cause vibration

o Operatives will be instructed to stop work if pins & needles or tinglingsensations are felt in the fingers / fore arms

o Vehicles will be used for time periods as specified by the manufacturer toensure whole body vibration is minimised

2. Manufacturer’s manuals will be available for inspection for any work equipment thatvibrates.

3. All persons will be made aware of the risk involved when using hand-held powertools or operating vehicles or mobile plant & machinery.

4. If necessary a Committee Member or Officer will arrange for the monitoring of aperson’s exposure to vibration.

5. Wherever possible work equipment will be sourced that can be used from a fixedposition rather than hand held to reduce the risk of VWF.

Confined Spaces

1. If a person is required to work in or enter any area where the atmosphere is likely tocontain a toxic or harmful substance, or a harmful gas, fume or vapour, or in whichthere may be an oxygen deficiency, or there may be an excess of oxygen, or aflammable or explosive atmosphere, the atmosphere shall be checked prior to entryand monitored with adequate measures taken to guard against danger

2. If a person is required to work in or enter any area where there is the reasonablyforeseeable presence of a free flowing solid, or increasing level of liquid, or anexcessively high or low temperature, adequate measures are to be taken to guardagainst danger.

No person will be permitted to work in any area as stated in 1 or 2 above unless allappropriate precautions to ensure that they can be assisted effectively and immediatelyshould they get into difficulty have been put in place prior to them entering the area andthey are observed at all times by a person who remains outside of the area.

3. Permit to work system to be put in operation if necessary.4. Air supply and presence of gases to be checked prior to entry, using an oxygen

meter and gas detector if necessary.5. Oxygen levels to be maintained mechanically, if necessary.6. If oxygen level falls below 19% or rises over 21% breathing apparatus to be worn by

all operatives.



7. All necessary PPE, safety harness, fire resistant overalls etc. to be worn.8. Toolbox talks and video screenings outlining dangers involved to be held if

necessary.9. Training to be given in the use of breathing equipment apparatus if applicable.10.Expertise of specialist companies to be sought if required.11.Where necessary separate safety rules will be prepared and enforced with a copy

distributed to all those involved, e.g.,

Testing of the atmosphere prior to entry, forced ventilation, the use of suitablebreathing apparatus, the wearing of a harness attached to a lifeline, (controlled by anappropriate person) who remains outside the confined space at all times, etc.

12.All works in confined spaces to be undertaken in accordance with the Safety, Healthand Welfare at Work (Confined Space) Regulations, 2001, and the Code of Practicefor working in Confined Spaces, (2010).

Maintenance Works

1. Only trained, competent authorised persons will undertake maintenance work.2. Where necessary persons undertaking maintenance work will be trained in the use

of fire extinguishers and confined space entry.3. Permit to work systems, e.g. hot work, roof work, confined space entry, will be put in

place where necessary.4. The location of external service cut-off points will be known to all persons

undertaking maintenance work.5. Where applicable the location of all overhead services will be ascertained and made

known to all persons undertaking maintenance work.6. Where applicable the location of all buried / hidden services will be ascertained and

made known to all persons undertaking maintenance work.7. Work areas will be cordoned off to exclude unauthorised access where necessary.8. Storage areas will be adequately lit, free from trip hazards, maintained in a clean

and orderly fashion with all items properly stored.

Particular care will be taken to provide proper storage for any hazardouschemicals or materials which may be required for maintenance work.

9. Particularly hazardous areas, e.g. boiler rooms, high voltage switch rooms, watertanks, attics etc., will be appropriately secured at all times with warning signs alsoerected where necessary.

10.Appropriate PPE / RPE will be worn by all persons undertaking maintenance workwith training in its use also provided where necessary.

11.Where maintenance work is to be undertaken on equipment or machinery whichrequires guarding during normal use guards will only be removed to the extent thatwork requires and will be replaced as soon as maintenance works are completed.

12.All work equipment is to be isolated before any adjustment or repair is carried out.13.Where adjustments are required on equipment or machinery with parts that must

remain moving whilst adjustment is made the adjustments must only be carried outby trained persons whilst the equipment is in “slow run” mode.

14.All work at height will be properly planned, appropriately supervised and carried outin a manner that is, in so far as is reasonably practicable, safe and without risk tohealth.



Fumes

1. Exposure to fumes, including exhaust fumes, will be reduced to the lowestpracticable level at all times by providing adequate ventilation and extraction offumes where necessary.

2. The number of persons exposed to fumes is to be kept to a minimum, in so far as isreasonably practicable.

3. Persons likely to be exposed to fumes will be made aware of the risks associatedwith exposure, e.g. Carbon Monoxide Poisoning from the exhaust fumes of internalcombustion engine operated work equipment, etc.

4. Wherever possible contact with fumes will be avoided.5. All operatives will be made aware that all fumes may be toxic, depending on the

base material used or the type of solvent being used.6. Adequate PPE will be worn at all times.7. Adequate ventilation must be provided at all times.8. Where appropriate Risk Assessments for potentially hazardous chemicals will be

prepared and brought to the attention of relevant employees with a copy maintainedin Appendix 5 - Additional Risk Assessments / Method Statements.

Employment of Young Persons

1. Potential difficulties are to be assessed by a Committee Member or Officer prior toappointment and suitable arrangements taken to ensure that lack of understandingdoes not lead to potentially hazardous situations with specific training providedwhere necessary.

2. Young persons will not be employed to undertake work which is beyond theirphysical / physiological capacity, which involves harmful exposure to agents thatcause genetic damage or chronically damage health, which involves harmfulexposure to radiation or which involves risk of accident which cannot be avoided orcauses exposure to extreme heat, cold, noise or vibration.

3. Induction training will be provided to all workers before commencing work with theuse of training aids such as videos or pictograms if necessary

4. Specific training will be provided if necessary.5. Adequate supervision will be provided to ensure that a lack of knowledge or

understanding does not lead to deliberate or accidental risk taking which may lead topotentially hazardous situations.

6. Persons under the age of 16 years will not be employed.

First Language not English

1. Potential difficulties are to be assessed by a Committee Member or Officer prior toappointment and suitable arrangements taken to ensure that lack of understandingdoes not lead to potentially hazardous situations with specific training providedwhere necessary.


3. Adequate supervision will be provided to ensure that a lack of knowledge orunderstanding does not lead to deliberate or accidental risk taking which may lead topotentially hazardous situations.

4. If required the services of an interpreter will be sought to ensure that individualsunderstand proper safe working practices and procedures.

5. All warning signs / notices used will have a pictogram along with words clearlyhighlighting the potential hazard.



Persons With Reading Difficulties

1. Potential difficulties are to be assessed by a Committee Member or Officer prior toappointment and suitable arrangements taken to ensure that lack of understandingdoes not lead to potentially hazardous situations.


3. Specific training will be provided if necessary.4. Adequate supervision will be provided to ensure that a lack of knowledge or

understanding does not lead to deliberate or accidental risk taking which may lead topotentially hazardous situations.

5. All warning signs / notices used will have a pictogram along with words clearlyhighlighting the potential hazard.

Biological Health Hazards

1. Biological Health Hazards, e.g. bacteria & viruses such as Tuberculosis, HepatitisA/B/C, HIV, Leptospirosis (Weils Disease), Legionella, E-Coli, Gastroenteritis,Salmonella, Tetanus, Polio, etc. are infections which can be spread by Inhalation(breathing in), Ingestion (swallowing or eating), Absorption (through the skin whencut or scratched or by passing through very thin linings such as in the eye, ear,nose, throat or genital areas), Injection (when something sharp punctures the skin).

The risk of infection can be greatly reduced by proper use of:

o PPE, e.g. gloves, overalls, etc.o RPE e.g. dust masks, full face masks, etc.o Welfare facilities, i.e. washing hands before eating, after work, after using the toilet,

before smoking etc.o First-aid facilities, i.e. not working on with open cuts or wounds, washing the wound

and applying a waterproof plaster

All personnel must inform a Committee Member or Officer if they are infected with anybiological health hazard and adequate control measures taken to prevent the risk ofinfection to other persons in the workplace.

Where necessary an appropriate vermin control programme will be instigated.

2. Everyone should be aware of the procedures to follow if there are or there is asuspicion of bodily fluids, e.g., blood, vomit, urine, etc., or solids, e.g., faeces,sanitary products, etc., in or outside the premises, e.g. it may be OK to clean minoroccurrences using proper cleaning equipment, i.e. mops & buckets, and wearappropriate PPE, i.e. heavy rubber gloves, but major incidents may require theservices of specialist cleaners.

In all occurrences however the area is to be monitored by a competent person untilproperly cleaned and disinfected.

Particular care will be taken to ensure that any contaminated items, e.g. clothes, matsetc. are disposed of properly

o Suspect items, i.e. hypodermic needles, sharps etc., are to be handled only bycompetent personnel wearing puncture resistant gloves and using tongs and asharps box for disposal of suspect items as clinical waste.

3. All incidents, no matter how insignificant they may seem, are to be reported to aCommittee Member or Officer as soon as is reasonably practicable.



Use of Mobile Phones

1. All persons must comply with these rules concerning the use of mobile phones.

Mobile phones will only be used when the user is in a suitable safe location, Mobile phones will not be used when operating any item of plant, machinery or

equipment whether mobile, stationary or hand-held, Mobile phones will not be used while working at height, Mobile phones will not be used when undertaking a task which requires a person’s full

undivided attention to complete the task, Mobile phones will not be used when driving a vehicle unless a hands free device is

fitted and the phone is used in accordance with the relevant legislation, Mobile phones must not be used in the vicinity of work activities.

2. Personal mobile phones should not be used during work hours for making orreceiving a phone call or for sending or receiving a text message, unless specificapproval has been obtained from a manager or supervisor.

3. Work issue Mobile Phones must be switched on and used during work hours,however sensible precautions must be taken and phones are not to be used inhazardous locations / situations, voice mail boxes should be used and checkedregularly with missed calls from known numbers returned as soon as it is safe to doso.

4. Mobile phones must always be switched off if there is a risk of an explosiveatmosphere e.g. re-fuelling vehicles or equipment, etc.

Waste / Environmental Management

1. All waste will be stored in suitable containers and removed as soon as is practicable.

Waste will be segregated and sent for re-cycling where applicable. All Waste will be disposed of in licensed tips. Particular care will be taken to ensure that environmentally dangerous waste is

properly stored and disposed.

2. All chemicals used will be properly stored in accordance with manufacturer’sinstructions.

Appropriate spill-kits will be maintained where necessary.

3. All plant & machinery used will be in good order and properly maintained to ensurethere are no leaks of any kind.

Fuels and Oils will be stored in proper cans / containers and appropriatelybunded where necessary.

If fuel or oil is spilled an appropriate spill kit will be used immediately to clean theaffected area.

If fuel or oil enters water appropriate measures will be taken immediately toprevent contamination of water and harm to aquatic life.

Hazardous Substances / Materials / Chemicals

1. Hazardous Substances / Materials / Chemicals Generally

a. All hazardous substances / materials will be stored in a safe & secure location intheir original containers.

Access to areas where hazardous items are being stored / used will be restricted toauthorised personnel only.

Solvents and flammable materials should be stored in metal cabinets.



Combustible materials must be stored in appropriate conditions as per manufacturers /suppliers storage guidelines.

All persons required to use chemicals are to be trained in the safe use of chemicals.

b. A Committee Member or Officer will ensure that an appropriate record of items instock is maintained. Quantities of hazardous items will be kept to a minimum.

c. Safety Data Sheets will be obtained from manufacturer / supplier where necessaryand maintained on file for future reference.

d. Liquid chemicals should not be stored on high shelves.e. The label of all chemicals, adhesives, compounds etc. to be used shall be read by

a competent person to ensure that they do not contain any dangerous substancesf. A written statement on chemical hazards will be prepared and communicated to all

relevant persons, if necessary.g. Incidents of occupational contact dermatitis are to be recorded in the accident

report book with the source of the problem located and suitable preventativemeasures taken to prevent re-occurrence.

h. Adequate welfare and first-aid facilities / equipment will be provided and used.i. Adequate type and number of Fire extinguishers will be providedj. An adequate supply of water will be availablek. Adequate ventilation will be provided where necessaryl. Non-Hazardous materials will be sourced and used wherever possiblem. Any products labelled H350 / R45, “may cause cancer”, or H350i / R49, “may

cause cancer if inhaled”, or H334 / R42, “may cause allergy or asthma symptomsor breathing difficulties if inhaled” / “may cause sensitisation by inhalation”, willrequire a separate risk assessment, carried out by a competent person.

n. All chemicals used will be reviewed periodically with sales representatives /suppliers to ascertain if any “safer” alternative products have become available.

o. A Committee Member or Officer will ensure that persons other than staff handling/ using hazardous items, e.g. contractors etc., are aware of the presence ofhazardous items and precautions required.

p. Waste items, e.g. unused, out of date etc., items must be disposed of in anappropriate manner.

2. Use of Hazardous Substances / Materials / Chemicals

a. Only experienced competent persons will handle / use hazardous substances /materials / chemicals and safety rules / procedures regarding the safe use ofhazardous items must be adhered to at all times e.g.

Always read and follow the instructions indicated by the label on the packaging /container, i.e. dilution instructions, PPE required etc.

If adequate information is not available on the label or packaging read the SafetyData Sheet if a copy is already on file or request that a copy of the Safety DateSheet for the item is obtained from the supplier / manufacturer before use.

Personal Protective Equipment must be worn where required Treat all items you are unsure of as hazardous Prevent contact with skin All work equipment to be maintained in safe working order. All work equipment to be cleaned and properly stored after use. All PPE to be cleaned and properly stored after use. Make sure you are aware of the of hazards associated with any items you are

using



Make sure you are aware of the emergency procedures in case of accidentsinvolving hazardous items you are using.

Make sure you are aware of the spillage / clean-up procedures in relation tohazardous items you are using.

Ensure that empty containers / waste materials are disposed of properly Do not eat, drink or smoke when working with hazardous items Never mix chemicals Never mix acid & alkali substances Never mix chlorine bleaches with other chemicals Never mix ammonia or chlorine together as this could result in a poisonous,

flammable or explosive atmosphere. If you have any doubt about a substance / material / chemical then its use is to

be suspended and a Committee Member or Officer is to be contactedimmediately.

Report any symptoms of occupational contact dermatitis, (local skininflammation caused by contact with substances found at work), to aCommittee Member or Officer as soon as possible.

Possible causes:- rubber gloves, cleaning materials, juices / flavours, etc.

Doors & Gates, etc.

1. All doors, gates, shutters etc. will be regularly checked and promptly repaired ifdamaged in any way e.g. require excessive force to open / close, have a damaged /faulty handle, lock, closing mechanism or broken glass, are not operable from theinside where necessary i.e. stores, cold rooms, etc.

2. Automatic closing mechanisms are to be set so as not to cause hands to be trapped.3. Doors and gates along escape routes are to be appropriately marked.4. Fire Doors will be fitted with “Fire Door - Keep Closed” signage and be fitted with an

automatic self-closing device.5. The operation of Fire Doors will be checked in accordance with the regulations.6. Sliding or revolving doors are not to be used as emergency exits.7. Emergency doors should always open outwards.8. Emergency doors are not to be locked or fastened in any way to ensure that they

can be easily and immediately opened by any person who may need to use them inan emergency.

9. Emergency doors should be checked weekly to ensure they open properly.10.Swing doors or gates should be transparent if at all possible or have see-through

panels where this is not reasonably practicable.

Transparent doors, gates or other items are to be appropriately marked at aconspicuous level.

Means of securing swinging doors / gates should be provided. If transparent or translucent sections of doors and gates are not made of safety

material and there is a danger that a person may be injured if a door or gateshould shatter the appropriate sections must be protected against breakage.

11.Sliding doors, gates, shutters or other items must be fitted with safety devices asappropriate:

to ensure they operate without any risk of accident or personal injury to prevent them from falling over to prevent them from being derailed to secure them against falling back down where they open upwards to prevent inadvertent access to moving parts



12.Automatic sliding doors, gates, shutters or other items must also:

be fitted with stop devices which are easily identifiable and accessible reverse if they inadvertently hit someone or something have an emergency release mechanism be operated in a “hold to run” mode wherever possible. be able to be opened manually, unless they open automatically in the event of a

power-cut have the force of the mechanism limited as specified in the European standards

13.Doors for pedestrian traffic are to be provided in the immediate vicinity of gates orother items intended primarily for vehicle traffic, unless it is safe for pedestrians tocross, and such doors are to be clearly marked and kept free at all times.

14.Where necessary doors, especially doors to stores / cold rooms, will be able to beopened from the inner side.

15.Where necessary “in” & “out” doors, clearly signed, will be put in place to facilitate a“one-way system”.

Weather Conditions

1. Heating & Ventilation systems will be maintained in good working order at all times.2. Particular care will be taken to provide suitable mats at entrance doors in wet

weather.3. Particular care will be taken to reduce the risk of persons slipping when entering or

leaving the premises in frosty or snowy conditions.4. Suitable precautions will be put in place to prevent people slipping in external areas

during freezing conditions or during heavy falls of snow, e.g., spreading of grittingsalt, etc.

5. Suitable precautions will be put in place to prevent vehicles slipping on access roadsor in car parks in freezing conditions or during heavy falls of snow e.g. spreading ofgritting salt, etc., in so far as is reasonably practicable.

6. All work will be suspended if temperature extremes are likely to cause personalinjury

7. All work will be suspended if wind conditions are too high to carry out work safely8. All work will be suspended if thunder storms or heavy rain will prevent work from

being carried out safely9. All work will be suspended if snow / ice will prevent work from being carried out

safely10.All personnel who are required to work externally will be made aware of the

possibility of hypothermia in extremely cold working conditions and to ensure thatsuitable warm clothing is worn at all times in cold conditions

11.Adequate welfare facilities in accordance with the Regulations will be provided.12.All personnel who are required to work externally will be made aware of the dangers

of sunburn, heat stroke and heat exhaustion13.Protective clothing should be worn in warm conditions to prevent the sun’s rays

harming bare skin14.Barrier creams should be available and used on exposed areas of skin in hot

weather conditions15.All persons required to drive for work will ensure that adverse weather conditions do

not put themselves or other persons in undue danger, e.g. frost or black ice, stormsor gale force winds, extremely heavy rain with a likelihood of flooding, fog etc.,postponing or cancelling a journey if necessary.



LPG / Gas

1. Only competent, trained and suitably qualified persons will undertake installation,maintenance, relocation and servicing work on gas installations / appliances.

2. Ensure ventilation is adequate to remove all harmful gases and complete burning ofgas.

Incomplete combustion will result in the production of Carbon Monoxide Gaswhich will cause drowsiness and possibly lead to suffocation and death.

3. If you smell gas, shut off main valve, do not switch on any electrical device, do notuse any naked flame or light, open all doors and windows and phone a CommitteeMember or Officer / supplier as soon as possible.

4. Report any faults in pipes, connections or flame supervision devices immediately.5. Procedures are to be put in place to ensure all appliances are turned off when work

is finished.6. The location of the main valve shut off valve must be clearly marked and easily

accessible for emergency cut off.7. LPG Cylinders are to be properly stored in a well-ventilated place, in an upright

position, away from sources of heat / ignition, readily ignitable materials, entry / exitpoints to buildings, drains, manholes etc., (LPG is heavier than air and will “flow”along ground surfaces and through drains), and corrosive, toxic or oxidising material.

8. LPG Cylinders will not be dropped, allowed to topple on their side or rolled.9. LPG Cylinders are to be properly used in an upright position with the cylinder and

any equipment to be connected to the cylinder visually inspected by the user toensure that the connecting device is of the correct type, the cylinder, valves,connectors, hoses and appliance are in good condition and free from any defectsand that a Dry Powder Fire Extinguisher is available in close proximity to ensure thatcompetent personnel can fight small fires if appropriate, large fires are always to befought by the fire brigade

10.All persons handling LPG cylinders will be instructed not to smoke whilst handlingcylinders.

Work in Occupied Premises / Area’s

1. The work area will be assessed prior to commencing work by a competent person toidentify all hazards and control measures will be taken to eliminate any hazardswhich may affect members of the public or other people using the building / area.

2. A physical barrier will be erected between the work area and other areas to preventany inadvertent access into the work area.

The barrier may consist of cones / tape or secure fencing / hoardingdependent upon the risks assessed during the examination of the premises /area.

3. Adequate signage will be provided to identify the extent of the work area and tohighlight all potential hazards which may arise during the course of the work i.e.noise, overhead work, PPE requirements etc.

4. The area will be left tidy with all potentially hazardous materials and equipmentremoved at the end of each working day.

Hot Works

1. Escape Routes to be defined and kept clear2. All personnel to be made aware of Emergency Procedures3. Fire Extinguisher to be available adjacent to works at all times



4. Combustible materials to be removed from area prior to commencing work.5. Work areas will be well ventilated with the ventilation adequate to remove all harmful

gases and, where applicable, complete burning of gas.6. All Equipment will be maintained in good condition7. All Equipment will be used by experienced competent operatives8. All equipment and cables / hoses etc. will be checked for signs of damage or

unauthorised interference before use and any faults found will be checked / repairedby a competent person

9. All necessary Personal Protective Equipment will be worn10.Screens to be used where necessary11.A competent person will ensure that the materials to be worked on are suitable and

the consumables required are of the correct grade12.Hot Works permits to be used where necessary13.Gas Cylinders to be stored safely, Hoses / Connectors to be regularly checked for

damage, Operatives to receive Manual Handling Instruction, Flashback arrestors tobe fitted to gas cylinders where applicable and Cylinders to be turned off /disconnected when not in use

14.Area to be checked 1 hour after completion of works.15.Screened cables and ELCB / RCD protection will be provided where necessary16.Any signs of damage to or interference with equipment, wires and cables, hoses,

connectors, arrestors etc. will be reported to relevant person, i.e. Works Supervisor,Foreman etc., and properly repaired as soon as possible.

Weils Disease (Leptospirosis)

1. All persons to be informed about the danger of Weil’s Disease, (Leptospirosis), i.e. apotentially lethal disease contracted from water or other items infected by the urineof rats or other small animals with infection occurring through contact with the eyesor mouth, through cuts & abrasions or through other very thin linings such as in theear, nose, throat or genital areas.

o The risk of infection can be greatly reduced by proper use of PPE, e.g.gloves; by avoiding rubbing the nose, mouth or eyes during work; by properuse of the welfare facilities i.e. washing hands and forearms with soap andwater before eating, after work, before smoking etc.; by proper use of the first-aid facilities i.e. do not work with open cuts or wounds, stop and wash thewound thoroughly and apply a waterproof plaster.

The greatest risk is to those working near water.

o Weil’s disease, (Leptospirosis), starts as a mild disease but becomes seriousif left untreated, and can be fatal, the signs and symptoms are very similar toflu, i.e. headache, fever and chill.

Any person who has been exposed to the risk of Weil’s Disease,(Leptospirosis), e.g. a person who has fallen in to infected water,handled dead animals etc., who shows any signs of symptoms, nomatter how minor, must attend their doctor and advise of the potentialrisk in order that a simple blood test can be undertaken to quicklyconfirm whether or not they have been infected.

2. All workers should be advised to wear gloves when working in areas of risk andgloves will be made available for all operatives.

3. Signs will be erected if deemed necessary to remind people of the dangers of ratsand Weil’s disease.

4. Vermin will be discouraged by disposing of waste food etc., properly.



5. Personnel are not to handle the carcasses of dead rats or other small mammals, ashovel or other tool is to be used.

6. If clothing becomes contaminated then it is to be bagged and washed ASAP.7. If necessary additional PPE will be provided to assist in protection, i.e. masks, safety

glasses, coveralls, etc.

Traffic Routes & Danger Areas

1. Traffic routes, both vehicular and pedestrian, including stairs, fixed ladders andloading areas, etc., are to be designed, located, laid out and made negotiable toensure easy, safe and appropriate access in such a way as not to endanger anyperson in the vicinity and be of an adequate size to allow for the number of potentialusers and the type of activity envisaged.

2. Wherever possible vehicles and pedestrians will be kept apart.3. Wherever possible the need for vehicles to reverse will be eliminated.

If this is not possible and there is a high risk of reversing vehicles injuring pedestriansthe services of a “banksman” or “look-out” should be provided to assist the driver /operator.

4. Loading / Unloading should be carried out in a designated area away from overheadobstructions.

5. Where vehicles and pedestrians share traffic routes proper procedures will be put inplace to ensure vehicles and pedestrians can move about safely.

6. In external areas particular hazards such as overhead lines, fuel tanks, hazardousmaterial stores, leading edges, etc. are to be highlighted & protected as necessary.

7. Flashing beacons and auxiliary safety devices to aid the driver / operator whenreversing, e.g. sirens / beepers, convex mirrors, CCTV etc., are to be fitted tovehicles / plant which operate in areas of high risk.

8. Adequate barriers and warning signs are to be erected at any leading edges wherevehicles or plant are required to pass nearby and, where necessary, stop blocks orchocks will be used when tipping materials.

9. Adequate lighting is to be provided to all traffic routes, work areas and on vehicleswhich are required to operate outside of daylight hours.

10.Where particularly high risk or dangerous areas exist pedestrians will be excluded, inso far as is reasonably practicable, appropriate measures will be taken to protectpersons who are authorised to enter and access will be controlled by installingdevices or instigating particular systems to prevent unauthorised access e.g.

the danger areas are to be clearly and adequately signposted where necessary a person will be appointed to supervise vehicle activities

11.Particular care is to be taken where a vehicle or mobile work equipment is to beoperated in areas with public access or on public highways where they must beoperated in accordance with the “Rules of the Road” and all relevant statutoryrequirements at all times.

Temporary Works

1. All temporary works will be designed by a competent person and erected inaccordance with manufacturer’s instructions / design information on a firm solid baseunder the direct supervision of a competent person.

2. Adequate working platforms are to be provided to all work areas at height withproper means of access / egress to all platforms.

3. The Safe Working Load of all components will be known and no part of the supportwork will be overloaded.



4. Guard-rails must be fitted to all sides of platforms where a person is liable to fall fromheight.

5. If the nature of the work prohibits a handrail to all sides of the working platform a fullbody safety harness fixed to a secure anchor point will be worn by all operatives whoare in danger of falling from height.

6. If required safety nets or bean bags are to be installed as fall protection.7. Toe-Boards are to be in place on all working platforms.8. All components shall be in good condition & free from all defects.9. The Necessary PPE will be worn by all personnel at all times.10.Mobile work equipment operators will be made aware of the presence of temporary

works and the implications of contact, e.g. collapse / personal injury, withappropriate warning signs erected if necessary.

11.All tools and equipment will be in good repair and inspected before use.12.All work areas will be kept tidy at all times.

Smoke Free Workplace

1. Smoking will be prohibited throughout all enclosed workplaces2. All employees, consultants and contractors will be made aware of this before

entering the workplace3. “No Smoking” signs will be erected as necessary4. All employees and staff have an obligation to adhere to this policy5. All sub-contractors have an obligation to adhere to this policy6. Infringements will be dealt with under existing disciplinary procedures7. Information on obtaining help on how to quit smoking can be obtained from the

National Smokers Quit Line – phone 1 800 201 203 or from your local Health Board.

Stress

1. A policy on work related stress and dignity in the work place will be prepared andcommunicated to all employees.

2. If employees have concerns regarding health and safety in the work place they willbe addressed.

3. Demands placed on employees will be achievable and within the job remit.4. Employees are encouraged to report unacceptable behaviour.5. Employees will have input into decision making and be provided with information to

enable understanding of proposed changes.6. All actions taken by the employer will be consistent and fair.7. Employees will be provided with appropriate training to support any changes in their

role / job description where necessary.8. Sickness and absence will be monitored in order that the reason for absences can

be clearly ascertained.9. Employees are encouraged to approach a Committee Member or Officer for

support.

Bullying

1. A policy on bullying in the work place will be prepared and communicated to allemployees.

2. We are committed to ensuring that our workplace is free from bullying and that allour staff / employees have the right to be treated with dignity and respect.

3. Consultation will be undertaken with employees or their representatives with regardto the risks of bullying in our workplace and what preventative measures, if any,need to be taken.



4. Employees are reminded of their obligation to create and contribute to a workenvironment which is free from bullying or conduct which may contribute to bullying.

5. All allegations of bullying will be investigated fairly and thoroughly without reprisalsfor the complainant.

6. All allegations will be treated with fairness and sensitivity.7. All allegations will be investigated with respect for the confidentiality of all parties

concerned.8. Bullying by persons outside of our employ, e.g. visitors, parents, contractors etc., will

not be tolerated and action will be taken in support of employees in such instances.9. If a complaint of bullying is found, following proper investigation, to be without

adequate foundation the complainant will be dealt with in accordance with thestandard disciplinary procedures.

Visitors

1. All visitors must comply with our regulations and instructions relating to safety andhealth.

2. Visitors must have regard for their own safety and supervise and control anypersons under their care.

3. This Safety Statement or relevant sections of the document will be made available tovisitors where applicable.

External Areas

1. All ground surfaces will be properly maintained e.g. holes filled, damaged kerbsrepaired, all covers in place etc.

2. Areas where levels change, e.g. slopes, ramps, steps / stairs, leading edges,unexpected holes, bumps, drainage channels etc., will be identified and marked /protected as appropriate.

3. Traffic routes will be planned to ensure that vehicle and pedestrians can move aboutsafely

4. Access / Egress routes will be clearly defined, kept free from obstruction and notused for storage.

5. All drivers / operators of vehicles and mobile plant will be suitably qualified, properlytrained and competent.

6. Drivers / operators will not manoeuvre vehicles or mobile plant unless they have anunrestricted view or the assistance of a signaller.

7. Drivers / operators will ensure that all vehicles & mobile plant are parked in a safemanner without causing an obstruction

8. All vehicles and mobile plant will be locked and have their keys removed when not inuse

9. All areas will be adequately lit in the hours of darkness.10.All areas will be properly secured outside of work hours, where appropriate.11.Warning signs will be erected to prevent inadvertent access by unauthorised

persons.12.All areas will be maintained in as clean and tidy a fashion as is reasonably

practicable.

LPG / Gas Storage

1. Storage areas will be located where ground conditions are suitable and wheresufficient space and adequate access is available for delivery vehicles.

2. Appropriate barriers will be erected to prevent tanks being struck by vehicles.3. Smoking and Naked Flames will be prohibited near storage tanks.



4. Combustible materials will not be stored near storage tanks.5. Appropriate warning signage will be erected.6. Access / Egress routes will be kept free from obstruction and not blocked under any

circumstances.7. Warning signs will be erected to prevent inadvertent parking in delivery areas.8. Delivery areas will be adequately lit during the hours of darkness.

Cleaning Sewers / Drains

1. Only experienced competent persons will undertake cleaning of sewers or drains.2. In so far as is reasonably practicable the work area will be cordoned off to prevent

inadvertent access.3. Adequate welfare facilities will be available to ensure any soiling can be washed off.4. Appropriate PPE will be worn at all times.5. All work equipment used will be in good repair and inspected before use.6. No person should enter a confined space, e.g. manhole, without appropriate training

and without taking all necessary precautions.7. Weather conditions are to be monitored to ensure work can be completed safely.

Pregnant Employees

1. A specific risk assessment will be carried out by a competent person to identifyhazards particular to pregnant and post-natal women in order that the risks may bereduced in as far as is reasonably practicable.

2. Particular care will be taken to ensure that the pregnant / post-natal employee:-

Is not exposed to any physical, biological or chemical agents, e.g. physical shocks,vibration of the whole body, handling loads, noise, abrupt or severe postures ormovements which may give rise to excessive fatigue, ionising or non-ionisingradiation, biological agents, chemicals, stress, bullying etc., in accordance with theregulations

Is not exposed to chemical substances labelled R40, R45, R61, R63 or R64, unlessexposure levels are at a level which will not cause harm.

Is not exposed to a highly infectious agent. Has light duties not requiring excessive physical exertion. Can discuss and agree the volume of work expected of them. Avoids the risk of heat stress, dehydration or fatigue Has access to refreshments and can take regular short breaks. Has adequate seating for resting purposes and, where possible and appropriate,

facilities to lie down in appropriate conditions. Has proper safe shoes to wear and that particular care is taken in relation to with

regard to housekeeping and cleaning up spillages / breakages, etc.

3. If risks cannot be reduced suitable alternative work will be found for the duration ofthe pregnancy / post-natal period.

4. If alternative employment cannot be found Health & Safety Leave will be provided inaccordance with the regulations.

Games / Sports Equipment

a. Members and, where applicable, visitors are to be made aware of the dangers ofincorrect or misuse of games / sports equipment, e.g. do not swing on / over thecross-bars of goal-posts, etc.



b. Instructions for the use, maintenance, storage, installation, assembly / disassemblyof all equipment must be kept on file and communicated to relevant persons withwarning labels affixed to individual items and appropriate PPE provided and wornwhere necessary.

c. All equipment:

Will be of good design and construction, taking in to account as far as possibleergonomic principles,

Will be maintained in safe working order with replacement parts obtained from theoriginal manufacturer / supplier wherever possible,

Will be used properly for the purpose for which it was designed, e.g. items designedfor indoor use will not be used outdoors,

Will, where applicable, be certified in accordance with the regulations, Will, where applicable, be in compliance with all relevant directives, Will, where necessary, be subject to a risk assessment, undertaken by a competent

person, Will be regularly checked to ensure it is safe to use.

d. All Goal Posts:

Will conform to the appropriate standard with copies of certificates showingconformity available for inspection, where applicable,

Will be manufactured, installed, inspected and stored in accordance with therequirements of I.S. 357:2007 Code of Practice on the Procurement, Installation,Maintenance, Inspection and Storage of Goals, Copy enclosed in Appendix 10,Additional Information,

Will not be used if deemed “unsafe”, e.g. not manufactured from appropriate material,not anchored correctly, damaged in any way, etc.,

Will be securely anchored, Will be left safe when not in use with associated parts, e.g. nets etc., removed and

stored correctly.

Food Poisoning

1. All persons involved in the handling and preparation of foods or beverages will beproperly trained and adequately supervised at all times.

2. All food and beverages will be prepared in accordance with the Food HygieneRegulations.

3. All persons involved will ensure the hygienic passage of food and beverages throughthe kitchen from delivery to service without danger of contamination.

4. Refrigerated facilities are provided for food storage at a temperature of 30c or below.5. Pre-Heated foods are to be stored at a temperature of 630c or above in approved

display units or other appropriate container, e.g. Proprietary “Bain Marie’s”, “Hot-Boxes” or terrines as appropriate.

6. Hazard Analysis and Critical Control Points, (HACCP), procedures are implementedin all food preparation in accordance with the following principles:-

Principle 1: Conduct a hazard analysisPrinciple 2: Identify critical control points.Principle 3: Establish critical limits for each critical control point.Principle 4: Establish critical control point monitoring requirements.Principle 5: Establish corrective actions.Principle 6: Establish record keeping procedures.Principle 7: Establish procedures for verifying the HACCP system is

working as intended.

7. Wherever possible and sensible food will be handled with appropriate tools, i.e.cutlery, tongs, scoops etc., rather than use of the hands.



8. Where handling cannot be avoided hands will be washed / rinsed promptly afterfinishing the task.

9. Food Grade, single use, non-latex gloves will be available for tasks that could causeskin problems e.g. salad washing, vegetable peeling, fish filleting etc.

10.All surfaces in food storage / preparation kitchen and dining areas will be regularlyand properly cleaned.

11.All food cooling and heating equipment will be maintained in good working order atall times.

12.Proper hand washing facilities will be provided.

Excursions

1. Where members are required to undertake excursions, i.e. away fixtures /tournaments, blitzes, etc., appropriate procedures must be put in place e.g.

Head count carried out before departure, at any rest / break stops, if applicable, andbefore return journey by trip supervisor,

Members made aware of action to take if separated from group, Emergency phone numbers must be held by trip supervisor for each trip and be

available to all supervisors and members where the need arises, Safety instructions provided to members including information on correct clothing and

equipment required, Weather conditions assessed on the day to ensure they are considered suitable for

the trip, Appropriately stocked first-aid kit and trained first-aider available.

2. Drivers of vehicles will ensure that:

Safety belts are worn, Safety belts are not shared, Proper child seats and booster seats, appropriate to the size and age of the child, are

provided and properly used in accordance with the regulations, All modes of transportation are in compliance with the Road Traffic Act and used in

accordance with the control measures for use of vehicles / transport enclosedelsewhere in this document.

3. Where under-age members are taken on excursions additional procedures must beput in place, e.g.,

Adequate number of supervisory adults present, Supervisor(s) equipped with fully charged mobile phone(s), Particular care taken to ensure a head count is carried out before departure, at any

rest / break stops and before return journey by trip supervisor Particular care taken to ensure that all under-age members are made aware of action

to take if separated from group, Permission for participation in activity received from parent/guardian, Information on particular medical conditions has been received and recorded by

person organising the trip, a Committee Member or Officer is aware of the location of the group and duration

of the trip, Safety briefing for adults assisting in supervision.

Injuries During Games / Training

1. Injuries cannot be anticipated but the chances of injury can be minimised byensuring that:

Training / Games are supervised,



There is at least one coach present at all times, All coaches have a minimum of the coaching foundation course completed, As many coaches and support staff as possible undergo first-aid training, All proper equipment, including pitch-lining and flags, is in place and used correctly, Qualified referees officiate organised games, Under-age players play within their age group, Players are encouraged to wear appropriate protective equipment, e.g., head-gear,

body armour, etc.,

2. In the event of an injury particular care must be taken to ensure a swift and properreaction to ensure that the injured person is treated immediately and does not sufferany additional pain or trauma by lack of action, e.g.,

There will always be at least one trained first-aider available, Appropriately stocked first-aid kits are available at all times, A proper stretcher is available at all times, All coaches and support staff are aware of the emergency contact numbers, Emergency routes are kept clear at all times, Liaison with the local hospital is established and maintained.

3. Any player with a suspected concussion, (refer to the leaflet on the club website,http://www.naasrugby.com/assets/Naas-RFC-Concussion.pdf or the IRFU website,http://www.irishrugby.ie/downloads/IRFU-Guide-to-Concussion.pdf, for info), must beremoved immediately from training/play, medically assessed and not left alone or,where applicable, be allowed to drive a vehicle.

4. Where concussion is confirmed a player will only return to playing when have beencleared to do so by a medical practitioner as per IRB guidelines.

Under Age Members

1. All underage training / games will be supervised by appropriately trained coachesand support personnel.

2. Underage members will play within their age group.3. A Child welfare officer will be appointed.4. All underage players will be encouraged to wear appropriate protective equipment,

e.g., head-gear, body armour, etc.,5. All coaches and support staff will ensure that “horseplay” is not allowed under any

circumstances.6. There will always be at least one trained first-aider available at underage training /

games.7. All coaches and support personnel will be aware of the signs of concussion and any

underage player with suspected concussion will be removed immediately fromtraining/play, medically assessed and not left alone under any circumstances.

Pressurised Equipment / CO2 Leakage

1. Access to the storeroom / gas dispense area will be restricted to designatedpersonnel who are properly trained to follow the gas suppliers instructions whenoperating the gas dispense system and in emergency procedures.

2. Only trained competent personnel will be allowed to change barrels.3. In the event of a significant leak of dispense gas adequate and reliable ventilation

will be provided by opening all doors windows to refresh the atmosphere.4. If necessary a gas monitoring system with a warning alarm will be installed.5. The supplier warning signs will be erected in a suitable location and kept in place at

all times.



6. Designated personnel who enter the storeroom / gas dispense area will be madeaware of the specific risks associated with dispense gas, e.g. asphyxiation, handling/ crushing injuries.

7. An annual inspection of the gas dispense system will be carried out by a competentperson.

8. A weekly visual inspection will be carried out on the gas dispense pipe-work andmanifold system to inspect for leaks and check that all safety devices andequipment, windows, ventilation fans etc., are working properly.

9. The emergency plan will be communicated to all designated staff.10.Cleaning of the system will only be undertaken by competent trained personnel

using appropriate containers for the systems maximum pressure and containersclearly labelled to avoid confusion over detergents and flushing water.

11.Gas cylinders will only be obtained from reputable suppliers.12.Deliveries will be arranged to maintain the minimum possible amount of gas cylinder

numbers in the store at any one time.13.The storeroom / gas dispense area will be kept tidy at all times.14.Gas cylinders will be stored in a dry area, away from heat sources, with valves

closed and adequately secured to prevent rolling / topple over.15.Gas cylinders will only be used in the upright position in a safe, secure and dry

location.16.A copy of the HSA publication “Working Safely with Dispense Gas in Pub Cellars”

information sheet is enclosed in Appendix 10, Additional Information.



APPENDIX 1 - WORKPLACE POLICIES



Smoke Free Workplace Policy

It is our policy that all enclosed workplaces, including vehicles, are smoke free and thatall persons have a right to work in a smoke-free environment.

Smoking is prohibited throughout all enclosed workplaces.

NO EXCEPTIONS

This policy applies to all members / staff / employees, contractors and visitors.

Environmental Policy

We commit to working in a manner that conserves our Environment and protects theSafety, Health and Welfare of all our members / staff / employees, contractors, visitorsand the community.

Our objective in the environmental health and safety area is to assume a responsibleposition.

We believe that all accidents, injuries and occupational illnesses should be reduced tothe minimum possible and will encourage all managers, supervisors and employees toactively work towards achieving this goal.

In accomplishing this we will endeavour to:

o Comply with all local and national legislation.o Ensure that our operations or any products used do not create unacceptable

risks to human health or the environment.o Assess the discharges and waste generated from our premises and their effects,

if any, on the environment and the community.o Ensure that all or our waste is disposed of properly.o Ensure that, wherever possible, waste generated is recycled.o Keep our workplace as tidy and clean as possible.

NEVER throw anything hazardous into sinks, toilets or drains.

Our goal of a less hazardous environment can beachieved by a conscientious effort and commitment to

excellence from all persons.

It is everyone’s responsibility to achieve this.



Occupational Health & Health Surveillance

Occupational health is concerned with the relationship of work to health and the effectsof work on the employee.

If necessary, health surveillance will be made available to all persons where there is aparticular health and safety risk that may be incurred at the place of work, taking intoaccount any entitlement to health surveillance which may be provided by the State.

Where required this will be carried out regularly and reviewed for the purpose ofprotecting health and preventing occupationally related diseases effectingemployees and an appropriate register will be maintained indicating the date andresult of the health surveillance and the date a person’s next check-up is due.

Where a health surveillance check-up indicates medical attention orfurther testing is required we will follow up with the individual concerned toensure that appropriate medical attention is sought.

Biological Hazards

Where there is a risk of Biological Hazards, i.e. infections which can be spread byInhalation (breathing in), Ingestion (swallowing or eating), Absorption (through the skinwhen cut or scratched or by passing through very thin linings such as the eye, ear,nose, throat or genital areas), examples of which would be bacteria & viruses such asTuberculosis, Hepatitis A/B/C, HIV, Leptospirosis (Weils Disease), Gastroenteritis,Salmonella, Tetanus, Polio, Brucellosis etc., adequate control measures will be taken toprevent the risk of infection to other persons in the workplace.

Employment Equality

We commit to equality of opportunity for existing and potential employees, by promotinga work environment free from discrimination in employment on nine distinct grounds,which are: gender, marital status, family status, sexual orientation, religion, age,disability, race, membership of the travelling community as per the Employment EqualityAct.

Welfare

We are committed to protecting the health, safety and welfare of all persons.

We will comply with all current legislation in relation to washing & toilet facilities.

o All welfare facilities will be maintained in a clean and hygienic state for the use ofemployees and visitors.

Individuals are reminded that we are all responsible for maintaining a highstandard of housekeeping and a good standard of personal hygiene.



Violence Policy

The HSA defines violence at work as:-

“any incident in which an employee is abused, threatened or assaulted bya member of the public or others in circumstances arising out of the courseof his or her employment”.

Verbal abuse and threats are, as the HSA notes, the most common types of incidents.

The definition of violence varies, and may include verbal abuse, racial and sexualharassment as well as threatening behaviour and physical attacks on persons.

We are committed to providing a safe and healthy workplace including the protection ofall staff from violence and aggression, as far as is reasonably practicable.

Staff exposed to incidents of aggression, threat or violence, no matter how insignificantit may seem, must report the incident immediately to a Committee Member or Officerin order that the matter may be discussed and support provided if necessary

We take these matters very seriously and any evidence of problems will result in areview to seek better methods of elimination and control.

Consultation & Participation

We are committed to providing adequate and appropriate consultation and welcome theviews of all employees on issues relating to health and safety.

If we change, update or modify the manner in which work is undertaken, e.g. introducenew equipment, procedures, materials or substances, or change the location of work orthe way in which work is carried out, we will consult with all relevant employees inadvance of any such change.

If any employee raises a matter or a concern in relation to their safety, health or welfareregarding our work activities we will consider all issues raised and endeavour to takeany action we consider necessary or appropriate to allay any such matters or concerns.



Personal Protective Equipment (PPE)

We will endeavour to ensure that, for all our work activities, our employees areadequately protected.

Where it is not reasonably practicable to reduce or eliminate the risk we will providePPE, appropriate to the task & work environment, as a last resort.

We will ensure that:

o Any PPE provided is adequate and suitable.o PPE is used, maintained and replaced in accordance with manufacturer’s

instructions.o A record of issue is maintained on our PPE register.o Employees receive suitable and appropriate training in the use of PPE where

necessary.

Our employees are expected to:

o Use any PPE they are provided with properly whenever or wherever it isrequired.

o Report any defects in or damage to any item of PPE immediately.o Attend and participate in any training or instruction arranged or provided

regarding the use of PPE.o Inform a Committee Member or Officer of any medical condition they have that

might be affected by the use of the PPE provided to them.

Visitors Policy

We are committed to taking all reasonably practicable steps to protect from harm anyperson visiting our workplace.

All visitors to our workplace will be made aware of our safety procedures and arerequired to conduct themselves in a safe manner at all times.

Visitors, wherever possible, will be accompanied by an employee at all times.

In an emergency situation unaccompanied visitors should identify themselves to anemployee and request to be escorted to a designated assembly point.

First Aid

We will ensure that we have provided adequate personnel trained in occupational first-aid, first aid equipment and facilities.

o Guidelines on the recommended contents of First Aid Boxes & Kits areenclosed in appendix 3.



Pregnant Employee / Maternity Leave Policy

You must notify us as early as practicable of your pregnancy and provide writtenconfirmation in the form of a certificate detailing the period of the pregnancy to the endof maternity leave.

o As the earliest stages of pregnancy are the most critical ones for thedeveloping child it is in an employee’s best interest to advise us of thepregnancy as soon as possible.

Once we have been notified we will undertake a specific risk assessment, taking intoaccount any medical advice you have received, to identify any hazards particular topregnant and post-natal women in your work area in order that we may reduce risks asfar as is reasonably practicable, particular care will be taken to ensure:

o You have light duties not requiring excessive physical exertion.

o You avoid the risk of heat stress, dehydration or fatigue and you have accessto refreshments and can take regular short breaks.

o That adequate seating is available for resting purposes and, where possible,facilities are available to lie down in appropriate conditions.

o You can discuss and agree the volume of work if necessary.

o If poor balance is likely in the later stages of pregnancy proper safe shoes areworn and particular care is taken with regard to housekeeping and cleaningup spillages / breakages etc.

o You are not exposed to any physical, biological or chemical agents as listedin the regulations.

The risk assessment is to be kept under review and updated as necessary.

If a risk cannot be eliminated or reduced to an acceptable level we will adjust theworking conditions or the hours of work, or both.

o If this is not possible suitable alternative work will be found for the duration of thepregnancy / post-natal period.

o If alternative work cannot be found we will facilitate the granting of Health& Safety Leave.

Health & Safety Leave requires the provision of paid leave (firstthree weeks paid for by employer) until risks may be reducedand/or alternative employment may be found and/or they cease tobe considered pregnant or a new mother under the MaternityProtection Act 1994, Section 18.

We assure you that all notifications of pregnancy will be handled discreetly andconfidentially.

o Full details can be found in the Safety, Health and Welfare at Work (GeneralApplication) Regulations 2007, The Maternity Protection Act 1994, TheMaternity Protection (Amendment) Act, 2004 and the Safety Health & Welfareat Work (Pregnant Employees etc.) Regulations, 2000.

Further information may also be found from your local Social Welfare Office.



Dignity at Work - Bullying / Harassment Policy

The HSA Code of Practice for Employers and Employees on The Prevention andResolution of Bullying at Work defines Bullying as:-

“repeated inappropriate behaviour, direct or indirect, whether verbal,physical or otherwise, conducted by one or more persons against anotheror others, at the place of work and / or in the course of employment, whichcould reasonably be regarded as undermining the individual‘s right todignity at work”.

An isolated incident of the behaviour described in this definition may be an affront todignity at work but as a once off incident is not considered to be bullying.

We are committed to providing a work environment free from harassment of any kindand in particular a work environment that does not tolerate bullying, degradingbehaviour or sexual harassment. It can occur between supervisors and subordinates,co-workers or outside contacts and employees. We respect the individual dignity ofeveryone involved in our work, whether they are employees, contractors, or suppliers.We require that all persons make sure that their behaviour towards others is respectfuland courteous at all times, even if they do not “get along”.

Every supervisor has a responsibility to maintain the work place free of any form ofharassment. Everyone has the responsibility to prevent bullying, degrading behaviourand sexual harassment and to report any instances that they are party or witness to.

Employees who feel that they are being bullied or harassed in any way or who witnessacts which they feel are bullying or harassment in the workplace are encouraged tonotify a Committee Member or Officer as soon as possible.

All complaints will be taken seriously, will be held in strict confidence and will beinvestigated promptly, sensitively and in an impartial manner.

Investigations are to be undertaken by an impartial observer and, if there isvalidity in the complaint, the issues will be talked through with both parties toestablish why they occurred and to ascertain what should be changed orimproved to prevent re-occurrence.

All upheld complaints will be recorded and monitored for an appropriateperiod of time with an independent investigation instigated if the bullying orharassment continues.

Any victimization of, or retaliation against, a complainant or an employee who givesevidence regarding sexual harassment, degrading behaviour or bullying, will be subjectto disciplinary action up to and including dismissal.



Work Related Stress Policy

The Health and Safety Authority (HSA) define workplace stress as arising "when thedemands of the job and the working environment on a person exceed their capacity tomeet them".

We are committed to taking all reasonably practicable steps to shield employees fromexposure to stress and from the consequences of unreasonably stressful workingconditions. All employees have the right to be treated with dignity and respect.

If Employees feel they are suffering from stress due to unreasonable demands of eitherthe job or the working environment they should raise the issue with a CommitteeMember or Officer. All incidents will be treated with fairness and sensitivity and in asconfidential a manner as possible.

o Employees will not be expected to work in an environment which is unsafe orin which they would be concerned about having an accident.

o Employees will be properly trained in order that they may undertake theirwork effectively and safely.

o All persons will be aware of their role, i.e. their “core job”.o Targets will be clearly set.o While employees may expected to work “overtime” in certain circumstances

no person will be expected to consistently work “overtime”.

This will be managed in an appropriate manner by a Committee Memberor Officer.

o Employees will be provided with regular feedback about how they areperforming.

o Employees will have an input in to their job.o We will be consistent and fair with all employees.o We will, where possible, help employees achieve a good work-life balance.o The amount of time spent on repetitive tasks will, where possible, be varied.

Driving for Work Policy

The purpose of this policy is to demonstrate our commitment to ensuring the safety ofany staff engaged in driving for work and other road users and to this end all personsrequired to drive for work must ensure that they comply fully with all relevant legislation,that they have the appropriate full driving licence for the vehicle they are driving, that thevehicle is maintained in a roadworthy manner and has tax, insurance and Certificate ofRoadworthiness, e.g. DOE or NCT, where appropriate, that the vehicle is suitable forthe purpose for which it is to be used, that journeys are properly planned with realistictime allocated for the journey and due cognisance taken in relation to adverse weatherconditions, with journeys postponed if necessary, and that appropriate daily checks areundertaken prior to commencing the journey.



Alcohol and Drugs Policy

We are committed to providing a safe and healthy workplace and to this end employeesmust not present themselves for work under the influence of alcohol or drugs so thattheir performance or ability to carry out their activities at work safely and competently isimpaired in any way.

Consumption of alcohol or drugs during normal working hours or at any time on workpremises is prohibited. For clarity the normal working hours during which the policyapplies includes all periods of work such as shift work, overtime and extra duty, and anyperiod whilst waiting for work, such as between split duties. Any period of agreedstandby or emergency call out duty shall be considered to be part of the normal workinghours for the purposes of this Policy, and the terms of this Policy relating to workingunder the influence of alcohol or drugs will therefore fully apply. Periods of travelling toand from work for the purposes of standby or emergency call out will also be treated asfalling within the scope of this Policy.

This Policy also covers those driving any vehicle on our behalf in any capacity or at anylocation. This Policy covers travel to and from work if it could reasonably be implied thatalcohol or drugs were present outside the prescribed limits during normal workinghours.

Prescribed and over the counter medications are also covered by this Policy as theymay cause side effects that have potential safety implications. Employees thereforehave a duty to advise their pharmacist/general practitioner/medical practitioner of thisPolicy when being prescribed medication. On the advice of the medical practitioner, theemployee must notify a Committee Member or Officer about any possible impact onhis/her health and safety relating to his/her duties at work, so that current or alternativeemployment can be considered whilst he/she is being prescribed medication. Anyemployee engaged on safety critical tasks might require to be provided with alternativework during the period of medical treatment.

Employees or other persons obtaining treatment or medicines for themselves should beaware of the conditions and side effects notified and seek out alternatives that do notimpair performance through drowsiness or other symptoms.

If in doubt an employee should consult with a Committee Member or Officer.

Any visitor who is attending our work place for business reasons shall be required tocomply with this Policy and should be asked to leave the work place if they are acting ina manner likely to cause a breach of this Policy. Other members of the general public,for example, in their capacity as customers or clients, should be asked to leave if theirbehaviour indicates that they may be under the influence of alcohol and/or drugs.

Any breach of this policy will be subject to disciplinary action up to and includingdismissal.



Disciplinary Procedures

Breaches of Health & Safety regulations may be treated as a matter for discipline anddepending on the seriousness of the breach may be dealt with by suspension withoutpay or dismissal without notice.

For breaches of the Health and Safety regulations, which do not warrant the action asabove, the employee will be warned and given a reasonable opportunity to put themright. All such records will be kept in the Employees personnel files.

An employee or any other person shall not intentionally or recklessly interferewith or misuse any protective equipment/clothing, etc. provided for securing thesafety, health or welfare of persons arising out of work activity.

In event of a breach of regulations, workplace rules or failure to work to anappropriate standard, the following procedure will be followed:

(1) Verbal Warning:

The employee will initially be given a verbal warning.

(2) Written Warning:

In the event of a further breach of conduct the employee will be issuedwith a formal written warning.

(3) Final Written Warning:

In the continuing event of further breaches of conduct, the employee willbe issued with a final written warning. At this stage, we may also imposea period of suspension without pay or probationary period.

(4) Suspension / Dismissal:

If following a period of suspension without pay and / or a final writtenwarning, an employee is guilty of further breaches, the employee will bedismissed.



APPENDIX 2 - EMERGENCY NUMBERS & EMERGENCY PROCEDURES



EMERGENCY CONTACT ADDRESSES AND PHONE NUMBERS

DOCTOR : ……………………………………………………………………...

OUT OF HOURS SERVICE: ……………….………………………………….

GARDAÍ : 999 or 112or Local Station, Naas, on (045) 884 300

FIRE BRIGADE : 999 or 112

AMBULANCE : 999 or 112

HOSPITAL(S) : ………………………………………….………………………….

……………………………………………………………………...

HEALTH & SAFETY AUTHORITY: 1890 289 389ESB EMERGENCY (24hr): 1850 372 999BORD GAIS EMERGENCY (24hr): 1850 205 050EIRCOM: 1901 or 1890 671 444



FIRE PLAN

ON DISCOVERING A LARGE FIRE:

Activate the Fire Alarm System. Alert other Personnel who may be in danger and evacuate the area. Turn off / Shut off any equipment affected by the fire - IF SAFE TO DO SO. Dial 999 or 112 from the nearest available phone and give clear instructions.

Address: Naas Rugby Football ClubForenaughtsNaasCo. Kildare

Ensure that the Person in Charge has been notified of your actions.

Proceed to the designated assembly point - in the Car Park.

Remain at the designated assembly point until you are authorised to leave.

ON DISCOVERING A SMALL / SMOULDERING FIRE:

Fight with local extinguishers if possible and if you have been trained. DO NOT PUT YOURSELF IN DANGER Always ensure a safe exit is available DO NOT LET THE FIRE GET BETWEEN YOU AND YOUR EXIT Notify The Person in Charge.

MANAGEMENT:

On being informed of a fire the Person in Charge must:

Ensure evacuation of all areas. Ensure the Emergency Services have been alerted. Receive and brief the emergency services. Inform Emergency Services of any flammable/combustible stock or

materials and their location, if applicable, and of any person who has notbeen accounted for.

Ensure Records are available at the assembly point to ascertain that allpersons are accounted for.

All PERSONNEL:

On receiving a warning or upon hearing the fire alarms proceed directly tothe assembly point and notify the person in charge of your presence.

DO NOT Wait to find out what is happening. DO NOT Stop to collect Personal Items. DO NOT Leave the designated assembly point. DO NOT Re-enter the building unless authorised to do so.



MAJOR ACCIDENT – EMERGENCY PLAN

Dial 999 or 112 from the nearest available phone.

Give clear instructions


Provide an indication of:

o Nature of incident.o Number of Persons Injured.o Most Convenient Entrance.

Alert other Personnel who may be in danger.

o Sound alarms, (if appropriate / necessary).

Notify the Person In Charge to ensure that:

o An escort is provided for the emergency services.o Emergency services are sufficiently briefed in relation to

hazards in the incident area.o A phone line is kept clear for calls to or from the Rescue

Services.o First aid is administered as necessary.o The Incident Area is secured.o An Evacuation of the building is undertaken, in accordance

with the Fire Plan, if necessary.



Fire is a destroyer of life and livelihood, time and Money.Human error and carelessness usually causes fire, observing some simple Safety Rules can

prevent it.

1. Follow safe working practices when using equipment or substances.

2. Only Smoke in designated smoking areas.

It is and Offence to Smoke in an Enclosed Work Place.

3. Wastepaper, cartons etc. must be regularly cleared away to a proper refuse area inorder to reduce the risk of fire.

4. Make yourself aware of the location of firefighting equipment and the different types offirefighting equipment to be used on different types of fire.

5. Do not tamper with or misuse fire extinguishers, they may be needed to save a life.

6. Make sure you are aware of the Emergency Exits / Escape Routes in your work area.

7. If you have to leave the workplace for any reason make sure someone is aware of yourabsence in case of an emergency.

Instructions for Calling the Emergency Services

1.0 Dial 999 or 112

2.0 Tell operator you require - FIRE BRIGADE / AMBULANCE / GARDAÍ

3.0 When connected, state clearly

3.1 your exact location

Fire / Accident is at


3.2 Exact nature of emergency e.g. fire, fall, explosion, name of chemical involved etc.

4.0 Phone Number(s):Mobile Number: (…….) ……………………………..

&

Landline Number: (…..) …………………….. - if appropriate & safe to do so(Remember to keep the lines free as the emergency services may need to contact you)

5.0 WAIT - DO NOT ASSUME that the call has been received, until the above information has beenrepeated back to you.

6.0 If necessary send a person to the entrance to direct the emergency services to the exact location ofthe incident.

7.0 Walk to the ASSEMBLY POINT, (Closing Doors & Windows behind you where applicable)

8.0 DO NOT RE-ENTER THE PREMISES, remain at assembly point until otherwise advised.



In the event of a fire or other emergency, the following procedure is to be carried out to ensure a smoothevacuation and to avoid injuries and loss of life.

1. On discovery of a fire or if one is reported to you, RAISE THE ALARM IMMEDIATELY.2. Open the nearest exit in your area and direct, (i.e. tell people e.g. colleagues,

contractors etc.), to walk, DO NOT RUN, to the “Assembly Point”.3. If it is a small fire, you know what you are doing, you are not placing your life in serious

danger, you feel confident to do so and the fire is not between you and the exit, tacklethe fire with the fire-fighting equipment available, leaving immediately if you fail to dealwith the blaze or if there is a possibility that your escape route may be cut off by smokeor fire.

4. On hearing the alarm proceed immediately to the “Assembly Point” located in the CarPark.

5. The emergency services are to be contacted by a Committee Member or Officer.6. Evacuate the Building immediately. Do not take anything with you. Do not panic. Do not

run. Do not go back for any personal belongings. Do carry out any specific task or tasksyou have been allocated by management, e.g. isolate power, fuel supplies etc.

7. If you suspect that there may be a fire on the other side of a door you are about to opencarefully touch the door to ascertain the approximate temperature then, if it is safe to doso, i.e. the door is not “too hot to touch”, open the door very slowly, shielding yourself asmuch as possible, closing it immediately if the flames or smoke begin to enter your area.

8. If you become caught in a smoke filled area you should drop to your hands and kneesand crawl to the nearest exit keeping your face as close as possible to the floor wherethe air is cleaner.

9. If your escape route is cut-off find a room with a window, closing the door behind you,sealing gaps around the doors if possible, open the window, seek the attention ofpersons outside the building and wait by the window for rescue.

10. If your clothing catches fire you should “Stop, Drop & Roll” to extinguish the flames.11. Supervisors and nominated responsible persons are to make sure that all areas (i.e.

toilets, kitchen, store rooms etc.) are searched for stragglers so long as it is SAFE TODO SO. If possible all doors and windows should be closed to restrict the spread of fire.

12. Once you have reached the assembly point ensure that the nominated responsibleperson, a Committee Member or Officer, has been notified of your presence.

13. Do not, under any circumstances, return in to the building unless you are informed that itis safe to do so by Management or the Fire Officer.

14. Management or the Fire Officer will decide on the procedures to follow if someone isdiscovered missing or injured.

15. Do not go home, you must wait until everybody has been accounted for and you havebeen given permission to leave.



All persons should make themselves familiar with the location and type of extinguisherin their areas of work. Only persons who are appropriately trained should attempt tofight fires.

Fire extinguishers are identified by a colour coding system which enables quickidentification of the extinguishing medium it contains. The colour is displayed on aband, positioned either above or below the operating instructions on the front of theextinguisher, which must be visible from a 180o angle when the extinguisher is wallmounted.

The colour coding system is a follows:

= CARBON DIOXIDE (CO2)

= AFFF FOAM

= ABC DRY POWDER, (Class D Powder for metal fires).

= WATER

= WET CHEMICAL

The following table details types of extinguishers and their extinguishingmethods:

Extinguisher Type Identification Extinguishing Method

Carbon Dioxide (CO2) Black BandSmothering and Cooling

(Non-Electrically Conductive)

AFFF Foam Cream BandSmothering and Cooling(Electrically Conductive)

ABC Dry Powder(Suitable for use on Class A, B or C Fires)

Blue BandSmothering

(Non-Electrically Conductive)

Class D Dry Powder Blue BandInterference

(For use on Combustible Metals Only)

Water RedCooling

(Electrically Conductive)

Wet ChemicalCanary Yellow

BandInterference, Smothering & Cooling

(For use on Cooking Oils / Fats Only)



If the wrong method of extinguishing a fire is used the fire may be made worse or seriouspersonal injury may be caused.

To identify the correct extinguishing method fire is separated in to 5 different classes, Class A,B, C, D and F.

The table below outlines the basics of the fire classification system.

Class Fuel Examples Extinguishing Method

A Ordinary CombustibleMaterials / Solids

Wood, Paper, Plastics,Textiles, etc.

Cooling

B Flammable Liquids Petrol, Oil, Paints, etc. Smothering

C Flammable Gases LPG, Natural Gas, Hydrogen,Propane, Butane, etc.

Starving

D Combustible Metals Magnesium, Iron Shavings,Potassium, etc.

Interference

F Fats and Oils Deep Frying Oils, CookingFats, etc.

Interference

Note: Electrical fires (formerly Class E) are not included in this table, as fires involving electricalhazards can fall into any of the five classes once the electricity supply has been disconnected /turned off.

To select the right type of fire extinguisher for use with a particular class of fire, you need to

understand (a) the different classes of fires, (b) the different types of fire extinguishers, and (c)

the suitability of each type for each class of fire.

The following table details types of extinguishers and the type of fire they can be used on.

Suitable For Use On Class of Fire

Freely BurningMaterials,

(wood, paper,textiles etc.)

FlammableLiquids

(petrol, oil,paint etc.)

FlammableGases

(propane,butane etc.)

CombustibleMetals

(magnesium,etc.) Electrical

Cooking Oils& Fats

Extinguisher

Carbon Dioxide(CO2)

X X X X

AFFF Foam X X X X

ABC Dry Powder X X

Class D Dry Powder X X X X X

Water X X X X X

Wet Chemical X X X X X



Before you attempt to use a Fire Extinguisher to put out a fire ensure there is an exit or other means ofescape at your back.

You need to be able to get out quickly if the extinguisher malfunctions, or if something unexpectedhappens. You do not want to become trapped.

The basic procedure for using a Fire Extinguisher can be remembered by the acronym P.A.S.S.

Pull, Aim, Squeeze, and Sweep

This will allow you to discharge the extinguisher.

AimIf you aim at the flames (which is frequently the temptation), the extinguishing agent will fly right

through and do no good. You want to hit the fuel.

Squeeze .

This depresses a button that releases the pressurized extinguishing agent in the extinguisher.

Sweep

Start using the extinguisher from a safe distance away, and then move forward. Once the fire isout, keep an eye on the area in case it re-ignites.

Remember to always keep an exit at your back.



APPENDIX 3 - ACCIDENT REPORTS / FIRST AID KIT CONTENTS



Accident Report Book

Name & Address & Occupation

of Injured Person

Name & Signature of Person

Making Entry & Date of Entry

Accident Details

Date & Time & Location of Incident & Cause of Incident & Nature of Injury



Accident Report Form

Date of Accident: ………../…………………/………………. Time of Accident: ___:___am / pm

Details of Injured Person

Full Name of Person Injured

Address of injured person

Nationality: Gender: Date of Birth:- …../……/……

Age: ………….

Occupation: Safepass Card Number(if applicable)

..…../……………......../……….

Status of employment:

[ ] Employee [ ] Non-worker [ ] Self-Employed [ ]Other

Brief Description of Accident

Exact location whereaccident occurred *

Type of work being carriedOut *

What caused the accident *

Type of injury *Indicate part of the body most seriouslyinjured

Details of action taken afteraccident *(i.e. first-aid administered, went todoctor / hospital etc.)

Name & Address ofwitnesses(if any) *

*CONTINUE ON A SEPARATE SHEET IF NECESSARY.

Detail Any Photographs Taken Here & Attach to This Report - (Number each picture & record date photo was taken.)

Signature: …………………………………………….. Date: ……………../………………../……………….



Detailed Accident Report Form

ACCIDENT REPORT FORM

(To be completed by the responsible person in the area) FORM NO. ……………

Name of Accident Victim _ _____________

Employee _ ____ Contractor ______ Customer _______ Other _______

Date of Incident ___________ Time of Incident ____________ Date of Report ___________

Name of Person to whom Accident was reported:

First Aider _ _____ _

Manager / Assistant Manager _ _____ _

Other Staff Member _ _____ _

Where did the accident occur?

__________________________________________________________________________

__________________________________________________________________________

Is this their main place of work? Yes ____ No _____

Was medical attention provided? Yes ____ No _____

If so by Whom?

First Aider _______ Nurse _______ Doctor _______ Hospital _______ Other________

Name(s) _____________________ ______________________ __________________



STATE BRIEFLY WHAT HAPPENED

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Name & Address of Witnesses: (if any)

1. _______________________________________________________________________

2. _______________________________________________________________________

3. _______________________________________________________________________

Extent of Injuries: None ________ Minor _________ Moderate _________

Severe _________ Fatal _________

IF ACCIDENT IS SEVERE OR FATAL INFORM THE MANAGER IMMEDIATELY



Type of Injury Part of Body Injured AreaPersonal Protective

Equipment

Breathing Injury Ears Left Provided:

Y___ N ___

Required:

Y___ N ___

Appropriate:

Y___ N ___

Worn :

Y___ N ___

Fracture Head Right

Cut / Abrasion Face Back

Sprain Eyes / Sight Front

Strain Hands Thumb

Bruising Fingers Index Finger

Burns / Scald Arms Small Finger

Eye Injury Back 1st Middle Finger Photographs Taken

Hearing Loss Feet2nd MiddleFinger YES: _______

NO: _______

NUMBER(S):

_________

_________

_________

_________

_________

_________

_________

Concussion Toes Big Toe

Amputation Legs Small Toe

Crushing Knees 1st Middle Toe

IrritationThroat/Respiratory

2nd Middle Toe

Gassing Abdomen 3rd Middle Toe

Broken Bones Chest Shoulder

Shoulder Groin Buttocks

Hip Wrist Other ………….



CONTRIBUTING FACTORS TO THE ACCIDENT

SUBSTANDARD ACTIONS SUBSTANDARD CONDITIONS

Operating equipment without authority Inadequate guards or barriers

Failure to warn of danger Inadequate or improper PPE

Failure to secure object being worked on Defective tools or equipment

Operating equipment at improper speed Congested or restricted area

Making safety devices inoperable Inadequate warning system

Removing safety devices Poor housekeeping

Using defective equipment Fire or explosion hazard

Using equipment improperly Excessive noise levels

Horseplay Inadequate ventilation

Failure to use P.P.E. Inadequate illumination

Improper Loading Excess illumination

Inadequate capability Hazardous environmental conditions

Work procedure defective Other: ………………………………………..

Inadequate maintenance Other: ………………………………………..

INDICATE IF ANY OF THE FOLLOWING WERE INVOLVED IN THE ACCIDENT

Motor Vehicle Hand Tools

Knives Corrosive Chemicals

Ladders Harmful / Irritant Chemicals

Working Platform / Scaffolding Toxic Chemicals

Power Hand Tools Other Equipment ………………………….

MEWP Other Machinery …………………………



CORRECTIVE ACTION TAKEN TO PREVENT A RECURRENCE

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

INSTIGATION OF CORRECTIVE ACTIONS VERIFIED BY:

Manager : ……………………………………….…….. ..…./..……./……….

First Aider : ……………………………………….…….. ..…./..……./……….

Injured Party: ……………………………………….…….. ..…./..……./……….



Witness Statement

Find a suitable location, either at the scene or in an office / room close by.

Interview and Record Witnesses separately and alone, i.e. 1 to 1.

Put interviewee at ease, avoid subordinate syndrome, i.e. interview not to beundertaken by someone who may be perceived to be “above” the interviewee.

Start with easy questions, i.e. questions which provide answers which arealready known to the interviewer.

Get the witnesses own version first, do not interrupt.

Make no judgements / opinions, simply get the facts.

Give feedback, i.e. summarise with the interviewee to ensure understanding andalso to ensure all relevant information has been ascertained.

Use visual aids, e.g. items involved in the incident etc., if possible.

Thank the interviewee & ask them to come back to you if they rememberanything further.

Record Statement / Comments / Relevant Facts below.

Name & Address of Witness

Occupation of Witness

Witness Statement /Comments / Relevant Facts *

*CONTINUE ON A SEPARATE SHEET IF NECESSARY.



Recommended Contents of First Aid Boxes & Kits

MATERIALS:

First-Aid Box Contents

Travel Kit1 - 5

Persons6 - 25

Persons26 - 50

Persons*1

Adhesive Plasters 20 20 20 40

Sterile Eye Pads; (No. 16) (bandage attached) 2 2 2 4

Individually Wrapped Triangular Bandages 2 2 6 6

Safety Pins 6 6 6 6

Individually Wrapped Sterile Unmedicated WoundDressings; Medium; (No. 8); (10 x 8 cms) 1 2 2 4

Individually Wrapped Sterile Unmedicated WoundDressings; Large; (No. 9); (13 x 9 cms) 1 2 6 8

Individually Wrapped Sterile Unmedicated WoundDressings; Extra Large; (No. 3); (28 x 17.5 cms) 1 2 3 4

Individually Wrapped Disinfectant Wipes 10 10 20 40

Paramedic Shears 1 1 1 1

Pairs of Examination Gloves 3 5 10 10

Sterile water where there is no clear running water**2 2x20mls 1x500mls 2x500mls 2x500mls

Pocket Face Mask 1 1 1 1

Water Based Burns Dressing; Small; (10 x 10 cms)***3 1 1 1 1

Water Based Burns Dressing; Large***3 1 1 1 1

Crepe Bandage (7cm) 1 1 2 3

Notes:

*1Where more than 50 persons are employed, pro-rata provision should be made.

**2Where mains tap water is not readily available for eye irrigation, sterile water or sterile normal saline(0.9%) in sealed disposable containers should be provided. Each container should hold at least20ml and should be discarded once the seal is broken. Eye bath/eye cups/refillable containersshould not be used for eye irrigation due to the risk of cross infection. The container should be CEmarked.

***3Where mains tap water is not readily available for cooling burnt area.



APPENDIX 4 - STAFF TRAINING & WORK EQUIPMENT BRIEFING RECORDS



Training Standards

We are committed to providing appropriate health and safety training for all employees.

This training will begin with induction training on commencement of employment,undertaken by a Committee Member or Officer or an appropriate Manager /Supervisor.

The purpose of induction training is to ensure that new employees fully understand thepotential hazards of their respective work activity and the security and safetyprecautions and emergency procedures required to ensure a safe place of work.

Training will also be given in specialised areas where staff may require the skills toensure that a high level of safety is maintained.

These specialised areas will include the following:-

TRAINING CODE* DESCRIPTION FREQUENCY

SC 1 Induction Training Start Date

SC 2 Manual Handling Awareness 3 Years

SC 3 First Aider Training 2 Years

SC 4 Emergency Evacuation Training 6 Monthly

SC 5 Awareness and Use of Fire Extinguishers ………………….

* (SC) = Safety Course):



Training Register

EMPLOYEE SC 1 SC 2 SC 3 SC 4 SC 5

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due



EMPLOYEE SC 1 SC 2 SC 3 SC 4 SC 5

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due

Training Date

Renewal Due



Employee Induction Training

Induction training will cover the following subjects.

General Job responsibilitiesSafety Awareness and responsibilities

The following safety rules are applicable to all Persons:

A high standard of safety is mandatory at all times.

Always pay attention to warning and safety signs posted in the workplace.

Never interfere with items of equipment left unattended if you have not been

trained to use them.

Upon the sounding of the fire alarm, leave the building immediately through the

nearest exit provided it is safe to do so, and assemble at the assembly point.

Never leave cables or leads trailing on the ground unprotected.

Never become involved in horseplay.

Never take short cuts or chances.

Never attend work whilst under the influence of alcohol or drugs.

Never block fire doors or emergency access routes.

Never interfere with firefighting equipment, or place materials in front of it.

Always take reasonable care with regard to your personal safety and the safety

of other persons who may be affected by your actions or omissions.

Always co-operate with Manager / Supervisors or other responsible persons

because your safety is their responsibility.

Always report any defects in work equipment or at your particular place of work

to a Manager or Supervisor.

Always report accidents, near misses or other mishaps no matter how

insignificant they may seem.

Always keep your work area clean and tidy, as housekeeping is everybody’s

responsibility.

Always follow the safety rules.

Report or clean up any spillages immediately.

Wear any Personal Protective Equipment given to you at all times.



Work Equipment Employee Training Procedures

Possible Training Aids:

Guidance from Equipment Manufactures / Suppliers. Handbooks, Instruction Manuals. Hazard Data Sheets.

Assessing the Trainee:

o Assess the level of the Trainee’s existing knowledge.

Has the trainee worked on similar equipment elsewhere? If trained elsewhere, has the trainee adequate knowledge of safe working

practices?

Basic Instruction:

o Prepare a checklist of all points that the trainee must remember.o Explain PPE requirements, (if any).o Explain how the equipment works.o Explain the dangers of the equipment.o Explain the Safety Features of the Equipment and how they protect the operator.o Explain how to operate the equipment including basic maintenance and, where

applicable, cleaning procedures.o Explain what to do if the equipment appears faulty.

Supervised Working:

o Set the trainee to work under close supervision, ensuring that the supervisor hasadequate time and knowledge to supervise effectively.

o Ensure that supervisors watch out for any dangerous practices developing and“nip them in the bud” to ensure that the trainee is fully aware any unsafepractices or shortcuts are not allowed under any circumstances.

Final Assessment:

o Check the trainee knows how to use, maintain and, where applicable, clean theequipment properly and safely to ensure that the trainee can be safely left tooperate the equipment without close supervision.



Work Equipment Briefing Record

EQUIPMENT : ……………………………………………………………………………………………………..

STANDARD OPERATING PROCEDURES:

……………………………………………………………………………………………………………………….......

……………………………………………………………………………………………………………………….......

……………………………………………………………………………………………………………………….......

……………………………………………………………………………………………………………………….......

……………………………………………………………………………………………………………………….......

……………………………………………………………………………………………………………………….......

Briefing delivered by:

Position:

Date:

We (the undersigned) have been instructed in the Standard Operating Procedures for the Work Equipment listed andwill comply with the specified requirements and control measures at all times.

If the work activity changes or deviates from that originally envisaged, we will seek further advice and request furtherinstruction and training.

Name (Print) Signature Date



APPENDIX 5 - ADDITIONAL RISK ASSESSMENTS / METHOD STATEMENTS



Safety Audit Checklists

SAFETY AUDIT CHECK LIST

AREA ………………………………. AUDITOR ………………………… DATE …………………

Hazard Type: Access and Egress Yes No Action

Are there sufficient exits in the area for promptescape?

Are all members of staff aware of the emergencyexits, escape routes and egress points from theirwork area?

Have staff members taken part in an emergencyevacuation drill?

Are good housekeeping standards maintained inthe workplace?

Can all emergency exits be opened easily?

Are all emergency egress routes kept clear of allobstructions?

Are passageways of sufficient width, minimum750mm wide, and clearly marked?

Are spaces around work equipment sufficient forsafe operation?

Are floors free from slippery materials and looseobjects?

Are floors maintained in good condition?

Is the emergency lighting checked in accordancewith the regulations?

Are there suitable stepladders or kick stoolsavailable to safely access heights?





Hazard Type: Fire Yes No Action

Are all fire extinguishers, fire blankets and firehoses wall mounted?

Is all firefighting equipment easily accessible?

Is all firefighting equipment serviced and labelledand fitted with a seal?

Are staff trained in the correct use of firefightingequipment?

Are portable extinguishers applicable to thematerials and equipment in the area and are theycorrectly colour coded?

Are no smoking signs posted and observed?

Are staff aware of the means of escape in case offire?

Are fire drills carried out on a regular basis,minimum 6 monthly?

Are all flammable materials properly stored andlabelled?

Do all exit doors open outwards?

Are “No Smoking” signs posted in the area whereflammable liquids are stored or used?

Are all escape routes unobstructed?

Are all escape routes sign-posted from theworkplace?

Are fire doors kept closed?





Hazard Type: Slips, Trips and Falls Yes No Action

Are aisles and passageways kept clear?

Is the work area kept clean and orderly?

Are non-slip materials used on the floor whereapplicable?

Are all spillages dealt with immediately?

Are extension leads and electrical cables keptout of the aisle ways?

Are materials stored off the floor includingpersonal equipment?

Are floor materials checked and free from triphazards?

Are mats, floors and platforms in goodcondition?

Are work areas adequately illuminated duringworking hours?

Are non-slip floor covering materials in use inpossible wet areas?

Is rubbish or litter only stored in designatedstorage containers?

Is all rubbish or packaging tidied up as soonas possible?





Hazard Type: Housekeeping Yes No Action

Are floors kept free from all trip hazards?

Are tools and equipment returned to theirproper places when not in use?

Are suitable waste bins provided andused?

Is waste removed on a regular basis i.e.daily?

Are storage areas kept clean and tidy?

Are leads from equipment prevented fromtrailing across aisle ways and walkways?

Are there designated storage areas forstored materials?

Are sufficient suitable containers availablefor scrap, waste and spillage?

Are there separate disposal containers forbroken glass?

Are proper “Sharps” procedures in place?

Are all spillages dealt with immediately?





Hazard Type: Manual Handling Yes No Action

Are all persons trained in safe manualhandling techniques?

Are work areas arranged to minimiseexcessive twisting, bending, over reaching andpulling?

Are steps or ladders available for all liftingfrom over shoulder height?

Are all items to be lifted by hand, which are tooheavy, (e.g. over 25kgs), deemed a 2-personlift?

Are floor surfaces kept clear and in goodcondition where staff are required to lift?

Are containers marked with their maximumweight?

Are mechanical devices used where practical?

Are heavier objects stored at waist to chestlevel?





Hazard Type: Electrical Yes No Action

Are all sockets, plugs and switches in goodworking order?

Are all cables visually free from defect ordamage i.e. overheating, insulation damage?

Do competent persons carry out all-electricalwork?

Are all electrical panels and enclosures keptclosed with proper covers or doors?

Do extension leads in use have a groundingconductor?

Are all electrical circuit breaker panelsaccessible and unobstructed?

Are ELCB’s, RCD’s etc., tested on a regularbasis?

Are all electrical panels protected againstimpact?

Is there a one-metre space maintainedbetween the electrical panel and all storage?

Are all plug-tops correctly fused with cablesclamped inside the plug?

Are electrical panels kept free of all storageand rubbish?

Are emergency power-off switches labelled asto what they turn off?



Method Statement Template

Location:- ……………………………………………………………………

Prepared By:- …………………………………… Date:- ……./……./…….

DESCRIPTION OF WORKS METHOD OF WORKING / CONTROL MEASURES

HAZARDS IDENTIFIED

PERSONNEL

EQUIPMENT

PPE REQUIRED



Chemical Risk Assessment Template

Chemical Identification Chemical Use(s)

Health warnings:

Safety/ Risk Phrase Substance I.D.Number

Quantity ofSubstance

Freq. OfExposure

Duration ofExposure

Route of Exposure

Persons at risk, including any personal vulnerabilities

Existing Control Measures:

Recommended Control Measures:

Risk Rating:To work out the risk rating: multiple the Severity by the Likelihood (S x L) to grade the risk: S ____ X L _____ = Risk _____

Category of Risk: Tick the appropriate category Low: _____ Medium: _____ High: ______

Risk Is the chance / likelihood, whether great or small, that someone will be harmed by the hazard’Severity Is the possible outcome of an accident / incident (e.g. broken leg/explosion)

3 Categorises of Severity: Major:- 3, Serious:- 2, Slight:- 1

Likelihood Is the possibility of the accident / incident occurring.3 Categorises of Likelihood: High: 3, Medium: 2, Low: 1

Signed: Title:

Dated:



APPENDIX 6 - SDS SHEETS



APPENDIX 7 - STATUTORY FORMS



APPENDIX 8 - PPE ISSUE FORM



PPE ISSUEDNAME OF PERSON

RECEIVINGSignature Date

I understand as an employee my responsibilities to comply with PPE safety policy and agree to wear & usethe above PPE at all times as may be required and/or necessary for my work. I have received the above

equipment and have been instructed on its correct use.

In the event of this PPE not being worn, we reserve the right to enforce our disciplinary procedure which may involve:1. Dismissal.

2. Suspension – With or without pay.



APPENDIX 9 - EQUIPMENT INSPECTION REGISTER



EQUIPMENT INSPECTION REGISTER

Equipment: Comments: Inspected By: Date:



APPENDIX 10 - ADDITIONAL INFORMATION



Persons Responsible for Health & Safety Tasks

Task Person Responsible

Ensuring our Safety Statement is accessible and

available to all.

Managing & co-ordinating work activities & Contractors.

Ensuring records are maintained for work equipment,

training and issue of PPE.

Ensuring all work equipment is properly maintained and

that forms and inspection registers are filled out and

collected as required.

Ensuring that Safety Data Sheets are obtained, kept on

file and that appropriate control measures are instigated

where necessary.

Ensuring Accidents are investigated and reported in

accordance with the regulations and remedial measures

put in place to prevent re-occurrence.

Ensuring Risk Assessments are reviewed and updated

where necessary.

Ensuring that all welfare facilities are properly

maintained.

Ensuring our First Aid boxes are kept stocked in

accordance with the regulations.

Co-Ordinating & Managing training requirements.

Upkeep and Maintenance of the premises.

Management and co-ordination of emergency

equipment and emergency procedures including

provision of fire extinguishers, fire drill, evacuation

planning etc.



Welfare Facilities Check List

Facility Provided

Adequate number of suitable toilet facilities. Y - N - N/A

Adequate number of washbasins with hot and cold

running water.Y - N - N/A

Soap and clean towels or other suitable means of drying

hands.Y - N - N/A

Showers - (where required by the nature of the work or

for health reasons).Y - N - N/A

Separate facilities for male and female use. Y - N - N/A

Canteen facilities with the ability to boil water, clean

table surfaces & chairs with backs supportsY - N - N/A

Adequate lighting and heating to all facilities. Y - N - N/A

Adequate supply of wholesome drinking water. Y - N - N/A

Procedures to ensure all facilities are adequately

maintained and kept clean.Y - N - N/A

Changing Rooms. Y - N - N/A

Means of drying clothes and shelter from the elements

where workstations are located outdoor.Y - N - N/A

First Aid Box(es) / Kit(s) Y - N - N/A

Occupational First Aider(s) Y - N - N/A



Fire Safety - Event Log Record

This is a record of any “event” involving Fire Safety, e.g. Fire Evacuation Drill, Incident with a Fire Alarm /Detection / Prevention / Fighting System, e.g. Alarms, False Alarms, Failures, Inspections, Tests,Disconnections, Date of Services, Outstanding Work on Installations, etc.

Date &

TimeEvent Action Required Completion Date Signed



Fire Safety Register



Fire Safety Check Sheet



Code of Practice - Goal Posts



Inspection and Testing of Electrical Installations



Working Safely with Dispense Gas in Pub Cellars

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