T-DOC EndoSolutions Manage your Endoscope...

T-DOC EndoSolutionsManage your Endoscope workflow

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Enhance quality assurance byimplementing best practices

The increasing demands made on documentation and detailed

guidelines for endoscope reprocessing can become a true

challenge: The complex nature of endoscope reprocessing

and handling implies high demands on their handling, cleaning,

storage and transportation. Endoscopes involve an increased

risk of cross-contamination when compared with surgical

instruments. Furthermore, in many facilities, the number of

endoscopes is limited, thus requiring increased stock manage-

ment and reduction of unnecessary reprocessing.

T-DOC EndoSolutions provide you with the necessary tools

to overcome these challenges. T-DOC EndoSolutions can be

tailored to cover your specific needs, whether they are basic or

advanced.

Achieve total traceability of your endoscopes

Total traceability is ensured as T-DOC registers and documents

all processes, machines, patients, operations, doctors, etc.

that an endoscope encounters, including its dispatch, usage,

pre-cleaning, cleaning and drying. Reprocessing of the button

valves and other components connected to each endoscope

is documented. Furthermore, LOT numbers of detergents and

cleaning equipment used on endoscopes can be registered.

Traceability is assured by using barcode, RFID and/or other

tracking technologies. You thereby always have a documented

record that the correct processes and procedures were fol-

lowed.

Assure the quality of your production

T-DOC EndoSolutions include a wide range of features to sup-

port quality assurance. Defining handling steps helps ensure

compliance with manual and automated cleaning procedures.

Electronic capturing and storage of machine processes

documents that your endoscopes are correctly reprocessed.

Furthermore, the configurable drying cabinet info overview

facilitates first-in-first-out usage, thus minimizing unnecessary

endoscope reprocessing.

Ensure compliance with regulatory standards

The numerous T-DOC options for reporting and statistics

enables you to base procedures on best practices and actual

data – not on assumptions. T-DOC EndoSolutions facilitate

compliance with national standards, for example for endo-

scopes’ expire times, rules and handling specifications.

You always have a documented record that your endoscopes

are disinfected correctly and in accordance with your hospital’s

predefined work procedures and local, national and interna-

tional regulatory standards.

Increase patient safety

A high focus on infection control and quality assurance enables

you to minimize the spread of hospital-acquired infections. In

the unfortunate event of contamination, T-DOC EndoSolutions

enable you to quickly and efficiently identify all involved parties.

The affected patients can thus immediately receive the essen-

tial treatment and a potential health risk can be avoided.

“T-DOC EndoSolutions provide guidance and documen-tation for complex endoscope handling, thereby assuring the highest quality for your production”

Complete overview of your endoscopes

The drying cabinet info overview gives quick insight into the

location and expiry times of all endoscopes in the drying and

storage cabinets. It supports first-in-first-out principles and en-

ables departments to optimize usage of available endoscopes.

Endoscopes located in the drying and storage cabinets can

be filtered according to your own criteria, for example, types

of endoscopes or predefined timing rules. Accordingly, the

drying cabinet info overview can filter and show the selected

endoscopes. The overview is accessible from treatment rooms,

enabling surgeons to identify available endoscopes.

Management reporting

Administration is greatly simplified by having data in one central

paperless database. Reports are easy to create and export to

commonly used office programs, or even customized to your

specific needs. You can extract reports on topics such as:

• Turnaround time

• Repair history

• Reprocessing of expired endoscopes

• Recall of endoscopes

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Ensure correct handling of endoscopes

With T-DOC EndoSolutions you can define local handling types

and handling steps. Assigning different handling types to your

endoscopes ensures that each endoscope is reprocessed ac-

cording to its specific needs.

The on-screen handling steps enable personnel to perform ac-

curate disassembly, manual cleaning and checking of endo-

scopes using images, sound and/or video. The intuitive and

user-friendly touch screen interface provides user guidance at

each location and eliminates the need for a scanner.

T-DOC EndoSolutions can ensure that selected handling steps

are not passed by the user unless the correct work procedures

have been followed and thereby reduce human error factors.

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Correct endoscope handling is ensured by user guidance

Minimize the number of expired endoscopes

T-DOC EndoSolutions provide you with a complete overview

of your endoscopes’ expiry times. This is because you can

assign pre-defined expire time rules to all, groups or single

endoscopes. Expiry times can be calculated for all your en-

doscopes based on their type of handling, cleaning, transport

and storage. T-DOC can thereby facilitate compliance with local

and national standards as regards maximum time intervals, for

example, between disinfection, drying process and actual use

on a patient.

T-DOC EndoSolutions can control one or more transport

methods and automatically alert personnel if a time interval has

expired.

“Avoid unnecessary reprocessing and ensure accurate work procedures by assigning expiry times and handling types to your endoscopes”

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Clean

side

Transport

Dirty

side

Treatment room

Keeping track in the treatment room

Used endoscopes and their related button valves can be linked to a patient or a journal number. The actual cost of patient treatment can be documented and stored. T-DOC alerts personnel if the endoscope is not in appropriate condition.

Transportto the treatment room

The method of transporting endoscopes to the treatment room is registered in T-DOC EndoSolu-tions. T-DOC can also keep control of shortened expiry times while in transport and alerts personnel if the endoscope is not in appropri-ate condition.

Machine process logging

Manually cleaned endoscopes are registered in T-DOC EndoSolutions and linked to their respective disin-fection processes. Any discrepancies between the program registered and the program required are displayed to the user. All process parameters are documented and stored. T-DOC alerts personnel about endoscopes requiring special treatment during the disinfection process.

Manual cleaning, checking and quality control

Each endoscope and their related but-ton valves are manually cleaned and checked according to your hospital’s predefined handling steps. Images and video sequences can be dis-played on your PC to assist in the disassembly, cleaning and checking of the endoscope.

Return of used items

Used endoscopes and their related button valves are returned to the en-doscope reprocessing unit and are registered in T-DOC EndoSolutions. T-DOC alerts personnel about endo-scopes requiring special treatment during reprocessing.

Placement in drying cabinet

When the disinfection process is complete and has been verified, the disinfected endoscope is placed in a drying cabinet. The drying cabinet info overview gives quick insight into expiry times of all endoscopes and indicates endoscope to pick first.

Department dispatch

When endoscopes are dispatched to a department T-DOC Endo-Solutions register to whom the endoscope is sent. T-DOC alerts personnel if the endoscope is not in appropriate condition.

Manage your workflowwith T-DOC EndoSolutions

Administration management

Information concerning endo-scopes, users, processes and much more can be accessed and managed through the T-DOC workstation. All actions carried out during the produc-tion cycle are documented and relevant data can be derived as reports or with simple on-screen queries.

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Obtain digital storage of all your data andtailored staff training

Digital data capturing

T-DOC EndoSolutions can be directly interfaced to endoscope

reprocessors for capturing of cycle data such as cycle phases,

time, temperature, detergent and disinfectant exposure. All data

is captured and stored digitally in T-DOC EndoSolutions and

can be displayed as charts, graphs or in a simple list format.

Therefore, historical data can quickly be located and retrieved

whenever necessary. Performance data can be captured from

all Getinge AERs and drying cabinets and from selected 3rd

party machines.

Implement paperless process management

T-DOC EndoSolutions enable a fully-digital workflow by provi-

ding digital storage of your machine data and detergent/

disinfectant exposure. This eliminates the need for storing an

endless number of binders with process data printouts.

Additionally, manual handling of disinfection process documen-

tation is kept to an absolute minimum.

Easy implementation and flexible training options

Endoscope reprocessing departments often hold a limited

number of endoscopes. This facilitates quick database con-

struction and a smooth implementation process.

Getinge will assist you with the necessary training and supervi-

sion to ensure that you can take full advantage of the various

functionalities in T-DOC EndoSolutions. We offer training of

personnel at all experience levels and in several formats. From

classroom training at a Getinge facility to on-site supervision of

users and IT departments. From basic and advanced stan-

dardized product training to courses that are tailored to meet

your specific needs.

Share experiences in T-DOC user groups

Getinge encourages and supports the establishment of local

T-DOC user groups, which are active in several countries. This

forum enables you to benefit from other T-DOC users’ experi-

ences and submit suggestions for the future development of

T-DOC.

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Our commitment to you:Full service and support

Best-in-class services

Getinge offers you thoroughly developed service and support

solutions that enables you to fully optimize the implementation

and use of your T-DOC system. Ultimately, you are ensured

increased uptime and disruption-free production at a fixed

maintenance cost.

Our goal is to provide the best possible conditions

for you to succeed with T-DOC. During all phases of

implementation and production, we offer a wide range

of best-in-class services. T-DOC professional services

ensure successful implementation, while a T-DOC service

agreement entitles you to extensive benefits from the start of

production. You can select from our four levels of

T-DOC service support:

T-DOC Platinum Service Agreement

The top-of-the-line service solution provides you

with 24/7 T-DOC service support, including shortest

response time, yearly two day

on-site visit, and T-DOC hardware service.

T-DOC Gold Service Agreement

The premium service solution provides you with

extensive T-DOC service support,

including shorter response time, yearly

on-site visit, and T-DOC hardware service.

T-DOC Silver Service Agreement

The advanced service solution provides

you with a high level of T-DOC service

support, including updates & upgrades,

and a yearly system health check.

T-DOC Bronze Service Agreement

The basic service solution provides you

with a price-conscious level of T-DOC

service support.

Expand your solution

T-DOC EndoSolutions can be combined with our management

solution, T-DOC 2000, which essentially automates all sterile

goods handling processes in your hospital. This includes a wide

range of advanced features to increase efficiency and quality

assurance, such as:

• Full integration with the sterilization department

• T-DOC web interface for smart search and ordering

• Complete stock control of all sterile items

• Track all changes with the audit trail functionality

• Advanced operation room functionality

• Multi-site management

• Single instrument tracking for compliance with

EU regulations on UDIs.

The modular design of the T-DOC product portfolio enables

highly-scalable solutions – well suited for healthcare facilities of

every size.

For more information on T-DOC EndoSolutions and Getinge

services, please contact us at [email protected]

Getinge Group is a leading global provider of products and systems that

contribute to quality enhancement and cost efficiency within healthcare

and life sciences. We operate under the three brands of ArjoHuntleigh,

Getinge and Maquet. ArjoHuntleigh focuses on patient mobility and wound

management solutions. Getinge provides solutions for infection control

within healthcare and contamination prevention within life sciences. Maquet

specializes in solutions, therapies and products for surgical interventions,

interventional cardiology and intensive care.

Getinge Australia Pty. Ltd.

P. O. Box 50

Bulimba QLD 4171

Australia

Phone: 1300 155 500

E-mail: [email protected]

www.getinge.com

Getinge Canada Ltd.

6685 Millcreek Drive, Unit 3-5

Mississauga, Ontario L5N 5M5

Canada

Phone: +1 800 387 3341


www.getinge.com/us-ca/

Getinge IT Solutions ApS

Amaliegade 4

DK-1256 Copenhagen K

Denmark

Phone: +45 33 33 88 55


www.getinge.com/T-DOC

Getinge Infection Control AB

P. O. Box 69

SE-305 05 Getinge

Sweden

Phone: +46 (0) 10 335 00 00


www.getinge.com

Getinge UK Ltd.

Unit 17, The Village, Masies Way,

South Normanton, Derbyshire

United Kingdom

Phone: +44 (0) 16 2351 0033


www.getinge.com

Getinge USA, Inc.

1777 East Henrietta Road

Rochester, NY 14623

United States

Phone: +1 (800) 475-9040


www.getinge.com/us-ca/

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