System AnalysisBoado, De Castro, Paguio, Vilbar

Skin RejuveAn aesthetic skin care clinic which utilizes professional medical staff consisting of only doctors and advance practice registered nurses.

Executive Summary

IntroductionI. Company Profile

II. System Overview

III. Scope and Limitations

Summary FindingsRCA Diagram and Problems Uncovered

RCA DIAGRAM

Problems Uncovered:

• Periodic Inventory Management System• Improper Inventory Management System• Labor Intensive• Miscalculations• Labor Intensive• Miscalculations

Supporting Analysis

Use-Case Diagram

Use-Case Narrative

Title: Existing Inventory SystemSummary: This use-case describes steps associated with Skin Rejuve Philippines’ existing inventory system.

Actors:Supervisor – The one who orders and receive orders from the Supplier.Supplier – The one who receives and produces the ordersStocks Employee – The one who handles the actual products received by the Supervisor.IT Employee – The one who updates the database of the inventory system.Management – The one who monitors the records of the inventory system.

Creation Date: January 2011 Date of Update: November 2013Version: V1.0 Person-in-Charge: Ms. Hernandez

Flow of Events PRECONDITIONS:1. The company has an existing database where

inventory of products are stored. 2. IT Employee has an account to access the inventory

system.

POST CONDITION:3. The database of products is updated.4. The count of the actual products is equal to the

number of products listed in the system.

MAIN SUCCESS SCENARIO:1.Supervisor orders products from the Supplier.2.Supplier receives the order.3.Supplier sends the order.4.Supervisor receives the ordered products. 5.Received products are handed over to the Stocks

Employee

6. Stock Employee manually counts the actual products received.7. Stock Employee records the count of actual products.8. Stock Employee sends data of actual products to IT Employee.9. IT Employee Logs in to their existing inventory system10. IT Employee updates the database of product inventory.

MAIN SUCCESS SCENARIO:11. IT Employee types in the product name.12. IT Employee types in the product description.13. IT Employee types in the production date.14. IT Employee type in expiry date. 15. IT Employee sends the inventory to the Management.

16. Management receives the report.17. Management reviews the records. 18. Management confirms that actual products equal products in the system.19. Use- case successfully ends.

Activity Diagram

System RecommendationI. Table of Recommendations

II. Benchmarking

Skin Rejuve Philippines

is an Aesthetics Clinic who offers different kinds of skin care products and services to its customers. Skin Rejuve is currently using Quickbook as its accounting software managing the financial concerns of the company.

Skin Rejuve vs. Bella Pelle

Bella Pelle San Francisco

is a Skin Care salon that offers skin care services. Bella Pella is currently using a system called Salon Iris to properly manage the business.

Salon Iris

is a salon and spa software that allows entrepreneurs to manage their business online.

Quickbook

is an accounting business solution that helps entrepreneurs manage their financial concerns. Quickbook is an online software and can be downloaded as a mobile application for the entrepreneur’s convenience.

Why Salon Iris?

We chose to benchmark our Proposed System to Salon Iris because like our system, Salon Iris is a business software that helps entrepreneurs to manage their business in a convenient way. Another reason is that like Salon Iris, we are aiming to make our system world class. With Salon Iris being ahead of (our proposed system) it can help us improve and modify our system in a different way.

  (Proposed System) Salon Iris

Inventory Management System

√ √

Involves Client Management

X √

Sales Management System

√ √

Uses of barcode for product identification.

√ √

Online-Based Management

√ √

Mobile Application X √

II. Streamlining

III. Use-Case Diagram of Proposed System

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END.