Swansea and West Wales Occupational Safety Group

Peter HarrisMicad

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Asbestos Database – why?

• Effective asbestos management creates vast amounts of information

• Records must be kept up to date through CAR2012 & other legislation

• Risk assessment criteria in accordance with HSG227 & HSG264

• Dissemination of information

• A home for policies and procedures

• Drawings and CAD

• Re-inspection requirement

• Prioritising actions based on risk

• Updating remediation records

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HSE Survey Guide HSG264

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Why we need to get data management right?

• Higher asbestos management costs in the long term

• Lower levels of compliance

• Information becomes fragmented

• Fragmented information is unreliable

• Unreliable information is dangerous and could lead to exposure to

asbestos

• Exposure is a serious breach of the Regulations and is likely to result in

enforcement action/prosecution

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Client considerations

• Meets the requirements of HSG227 and HGS264• Networked or web based?• Can it link to CAD?• Some databases are complex, clumsy and unreliable• Some are simple, highly navigable but fail as management tools• The best systems have the tools for management and ease of

access for third parties• Consultancies and contractors often may have their own system

but this raises longer term data ownership issues if you fall out• Hard copy documentation should be stored on the database • Security, Back up and disaster recovery – often weak with off

the shelf or home grown systems

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Getting data management right?

Approach

• Specification with consultant

• Benchmark their performance

• Ensure there is champion for the management of asbestos and the database

• Choose a system that interrogates the data and reports failings

• Ensure you have the tools, visibility and processes to disseminate the

information ahead of contractors/ third parties coming to site

• Choose an independent system of the consultant/contractor – this protects

your data and allows multiple supplier access - don’t get held to ransom!!

Welsh Water Case Study

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Welsh Water – The recent Journey

• Over 4000 sites• Historical survey information• Held on MS Excel & Word• Fragmented on-site plans and registers

Key problems:• Managing the volume and accuracy of hard copy information• Limitations of dissemination of the register information to staff and contractors • No formal way of demonstrating compliance with CAR2012

Action Taken:• Tender issued for an independent asbestos management system in October 2012• Micad selected in December• Historical records added by 3rd party contractor• Two in-house surveyors appointed • The results to date…

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Homepage dashboard and access to all data

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Register

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Detailed Sample Information

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Site Reporting Console

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Global view of the estate (BEV Report)

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Informing those the need information most – Asbestos Portal

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Checking and reporting on who’s looking at the register

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Results to date.

• Welsh Water now have complete visibility on which sites need updating and when

• Internal surveyors have clarity on which sites need additional surveying/re-inspections

• They are able to demonstrate their level of compliance (greatly increasing)

• Mobile devices being used for efficient updating of data on site

• The system will also be used to manage remediation costs

• The Asbestos information has been rolled out to staff and contractors for easy access to the Register

• Reduced risk to the business

Closing remarks

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Make sure...

• The system should be easy to navigate

• Capable of out reporting data in several formats

• Allow easy access to 3rd parties for gain access to information

• Fully support by experienced IT professionals

With the aim of:

• Reduce risk to you business

• Save cost

• Increase demonstrable compliance with CAR2012

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Peter Harris MSc

Office: 0161 927 9573Mobile: 07540 123 726

peterh@micad.co.uk

www.micad.co.ukinfo@micad.co.uk