Sustainable Public Procurement (SPP) · Title: Sustainable Public Procurement (SPP) Author: Carlos...
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Resource Efficiency Sustainable Public Procurement UNEP SPP Approach Liazzat Rabbiosi Sustainable Consumption and Production Branch UNEP Sustainable Public Procurement (SPP)
Transcript of Sustainable Public Procurement (SPP) · Title: Sustainable Public Procurement (SPP) Author: Carlos...
Resource
Efficiency
Sustainable
Public
Procurement
UNEP SPP Approach
Liazzat Rabbiosi
Sustainable Consumption and
Production Branch
UNEP
Sustainable Public
Procurement (SPP)
Resource
Efficiency
Sustainable
Public
Procurement
Goals of the Approach
To guide countries in the development
and application of national SPP policies
and action plans.
Policy
Framework
Legitimizes
actions
Informs the
market
Action Plan:
Defines
responsibilities
Outlines stages of
implementation
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Procurement
4 steps
Ongoing training during the process
Application adapted to national context
1. Launch of project and governance structure
2. Preliminary studies
3. SPP Policy and Action Plan
4. Implementation Training
Training
Training
Training
Steps of the Approach
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Efficiency
Sustainable
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Procurement
The Marrakech Task Force on SPP
• Led by the Swiss Government
• Members:
Switzerland, China, Argentina, Mexico, Ghana,
Philippines, United Kingdom, Norway, Czech Republic,
USA.
State of São Paolo
UNEP, UNDESA, ILO, European Commission
ICLEI, IISD
Objective: Facilitate the implementation
of SPP in countries and Report the
results for the drafting of 10YFP
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Procurement
– 2009 – 2012
– 7 countries assisted in the development of
SPP policies and action plans through the MTF
Approach on SPP - revised approach
– Policy conclusions presented to the 19th
Session of the UN CSD in 2011.
Capacity Building for Sustainable Public
Procurement in Developing Countries
Resource
Efficiency
Sustainable
Public
Procurement
Main Outputs
• Sustainable Public Procurement
Implementation Guidelines:
Introducing UNEP’s Approach
•Study on the Impacts of
Sustainable Public Procurement on
Sustainable Development
•Sustainable Public Procurement
Training Toolkit
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SPPI
Marrakech Task Force on SPP
Sustainable Public Procurement Initiative
(SPPI) o Launched at Rio+20
o Objectives
Build the case for SPP: improve the knowledge on
SPP and its effectiveness as a tool to promote greener
economies and sustainable development;
Support the implementation of SPP on the ground
through increased collaboration and improved
coordination between SPP stakeholders
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The principles of SPP
Good procurement is sustainable
procurement
Leadership
Policy through SPP
Enabling delivery
Implementation
Monitoring of results and outcomes
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Procurement
4 steps
Ongoing training during the process
Application adapted to national context
1. Launch of project and governance structure
2. Preliminary studies
3. SPP Policy and Action Plan
4. Implementation Training
Training
Training
Training
Steps of the Approach
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Procurement
Institutional phase
Why: create ownership and ensure likelihood of
continued implementation
What: institutional framework and governance of the
project:
National Focal Point: Public Procurement Authority of Min.
of Environment
Steering Committees: Chaired by Public Procurement
Authority and Min. of Environment, composed of relevant
Ministries, government organizations and relevant
stakeholders
1. Launch of project and governance structure
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Responsibilities of NFO
Coordination of the process and
future deployment of the SPP
1. Launch of project and governance structure
Responsibilities of SC
Strategic insight and guidance
Review and approve outcomes
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SC, operation
1. Launch project and governance structure
2 levels:
Permanent group
Extended group
2 levels:
Extended group
Reduced group
1 level:
General Committee
Working Groups
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1. Launch project and governance structure
Costa Rica
The SC is a key part for putting in place
mechanisms between agencies to work
towards common goals.
It helps the coordination and use of the
expertise of each member of the SC.
Greatest advantage: Makes it possible to
overcome ministerial sectorization
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Initial steps 2. Preliminary studies
Status Assessment
Legal Review
Prioritization of products and services
Study of market readiness
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Status
Assessment
Study of
legal
framework
Market
research
Prioritization
exercise
SPP Policy and Action Plan
Expected outcomes
Implementation
Selection of
priority
products
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Status Assessment
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Why: determine the current status of SSP and identify needs
and steps for continual improvement,
What: first step in the SPP implementation initial snapshot
An overall Gaps analysis
Baseline for monitoring
Greater awareness
32 procurers engaged in filling SAQ.
It has proven to be a good
awareness raising exercise
2. Preliminary studies
Status Assessment
Tunisia
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Legal Review
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Initial steps
Why: know the legal context to identify legal
obstacles and opportunities for SPP
What: legal uncertainty hinders the process basis
for coherent policy and political support
Knowledge of legal possibilities to introduce sustainability
Greater shared knowledge of legal interactions and
relationship with SPP
Recommendations and proposals for improvement.
Contributions to the SPP action plan and other policies
2. Preliminary studies
Legal Review
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Contents International legal framework
Constitutional legal framework
Administrative and regulatory legal
framework
Budgetary regulations
Public procurement framework
Environmental, social, economic regulations (SD)
SPP obligations (if any)
Analysis of the procurement process for
inclusion of sustainability, use of ecolabels
Recommendations and proposals
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Examples in pilot countries Colombia
Lebanon
By building on the basis of a prior study "Analysis of
the Colombian legal framework and national policies to
assess the limitations and possibilities of including
Sustainable Public Procurement” we can optimize
resources and time.
Includes a proposal for the inclusion of SPP in the
legal framework of the country. One of the key
challenges found during the elaboration of the review
was related to the dispersion of the concept of SPP in
Lebanese legal texts
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Identification of
priority fields of
action for SPP
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Initial steps
Why : SPP as systematic approach coherent
policy and focused action plan
What: to prioritize products robustly and coherently
Greater knowledge and clarity of SD priorities
Detection of areas for improvement and areas of control
through public expenditure
Global view of impacts and risks of public expenditure in the
3 aspects of sustainability
Focus efforts on key issues (lower risk and greater
efficiency of resources)
2. Preliminary research
Prioritization of products and services
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Scope and methods
Aspects for prioritization:
Political priorities, e.g. climate
change, support local market
Spend areas
Market availability
Market Influence
Products certain to be purchased
Scope for improvement
"Quick win" products or services
National strategic importance
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Identify source of expenditure data:
Does it have the right level of detail?
Does the data capture historic expenditure?
Does the data capture forward expenditure?
Is it for order value or invoice value?
What period does the data source cover?
Decide on the single best source of commodity
spend data to use for prioritization
Spend Analysis Risk
assessment Scope for
improvement Influence on
market
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General outcome
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Outcomes…
The prioritization useful to:
Plan and define general areas of priority for
achievement of greater benefits (priority action)
Change procurement practices based on the scope to
do more (buyer approach)
Define working actions with the market where there is
the greatest capacity to influence (market strategy)
All this should be taken into account in the
definition of the SPP policy and action plan
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Prioritization Exercise
Based on the above mentioned criteria, the prioritized
categories were the following:
• Coffee
• Recycled Paper
• Graphic Industry:
• Energy-saving light bulbs:
• Construction and building materials
Colombia
No policy framework setting sustainable development
priorities
• First phase: priority setting based on WB reports, official
Ministerial documents and press review → 25 priority
areas
• Second phase: Interviews of experts with different
perspectives to identify key priorities → 6 priority areas
Lebanon
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Market readiness
analysis (MRA)
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Initial steps
Why: identify market areas that are ready to respond
clear market signal
What: assessment of the production capacity for
sustainable goods and services
market's capacity of response (imports/national
production) for SPP (current and future requirements).
existing certification or verification tools, as well as gaps.
planning of activities for gradual implementation of SPP.
2. Preliminary studies
Study of market readiness
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Contents Prioritization of products and services
Sustainability attributes of priority products
Verification tools (ecolabels, testing
facilities)
Analysis of supply
Sustainable production policies
Attitude towards SPP
Characteristics of sustainable products’
markets (production/import)
Economic implications
Ecolabels
Analysis of demand
Sustainable consumption policies
Trends in demand for sustainable products
Conclusions and recommendations (short, medium or long term).
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Examples in pilot countries
The MRA is considered essential for the
proper development of SPP, as it is a matter
of supply and demand.
Encourages the creation of sustainable
market supply.
Increases the strategy's credibility.
Colombia
Provides a great deal of information and
knowledge.
Importance of limiting the scope to a
selection of product groups.
Mauritius
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SPP Policy and
Action Plan
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Why: clear direction and mandate for implementation
and get a commitment from concerned parties
What: key part of the SPP process coherent and
coordinated basis to apply SPP
Systematic application of SPP in the country.
Stimulation of the market
Promotion of greater demand for more sustainable
companies and products
Greater return on public expenditure.
Reduction of negative impacts and support for achieving
sustainable development.
3. SPP Policy and Action Plan
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Assessments Is there general policy on SPP?
YES
No need to develop a new one
NO
Strongly recommended to
create one
Action Plan Implementation
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Contents: Policy
General statement on the
importance of SPP
Commitment to ongoing
improvement (include):
Quantifiable goals
Communication/training
Monitoring and reporting
Relationship of SPP with other
relevant national policies
Leader with responsibility in
sustainability issues
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Contents: SPP Action Plan
Context
Sustainable Development Priorities
Political support, responsibilities and roles
Training actions
Communication to all actors
Measures to improve implementation
Legal framework
Procurement procedures
Resources required
Groups of products and services
Dialog with the market
Monitoring and evaluation to obtain results
Estimated budget
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SPP Action Plan targets
By 2016 50% of public procurement will be
sustainable, and by 2021 80% of public
procurement will be sustainable
Tunisia
Mauritius • By mid 2012 sustainability criteria have been
devised for at least one of these product/services
groups and by end of 2013 for all of them.
• All Departments have in-house expertise to
consider whole life cycle costing, where
appropriate, by 2015
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Identify needs and improve
efficiency
Define specifications and invite bids
Evaluate and select suppliers
Evaluate bids and award contracts
Audit and improve suppliers
performance
Manage contracts for
SPP
4. Implementation
Every
purchase has
some impacts
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Training in SPP Approach
If the project had to implement again the
SPP Approach, he would ensure that training
was given more importance thought the
process from the start:
• better understanding of expected outcomes
•Perform some pilot SPP activities to learn
from practice and be more aware of the
implications of implementing SPP
Mauritius
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Thank you!
