Supporting Work Experiencewithin the Public Sector

Claire FlavellWork-related Learning ManagerLincolnshire & Rutland EBP

Sarah-Jane GallimoreTrust Wide NVQ Manager and Corporate TrainerUnited Lincolnshire Hospitals NHS Trust

The EBP - A brief introduction

Local Authority appointed provider of Work Experience Services to Schools within Lincolnshire and Rutland

~ 10,500 students each year on work placement~ 14,000 employers ~ Multi-agency work with Children’s Safeguarding Board

In addition, we support employer engagement activity for the benefit of schools, contributing to the work-related learning and employability activities offered to students.

Public Sector Annual Priority

Annual Priority:“To support the promotion of the sector as an employer of choice for young people”

Impact Measurement:“Maintain the number of Public Sector Organisations offering Work Experience and add an additional four before March ’11”

Methodology:EBP approached by Compact Group – May 2010• Review of existing Public Sector activity• During 2009/10 – 922 work experience opportunities provided• Work already in progress with some Public Sector Organisations • Incorporation of Compact targets into existing EBP activity

Employer Barriers to Engagement

Current Climate:

• Changes within organisational structures

• Reduction in staffing resources

• Low priority

Employer Barriers to Engagement

Work Experience Process:

• Work Experience requires high levels of resource to administer effectively

• Difficult to manage and coordinate across multiple sites

• Difficult to police (adherence to organisational policies and procedures)

• Difficulty in dissemination of key information due to volume of schools, colleges, different contacts and varying methods of approach

EBP Partnership – Assisting Employers

Work Experience Management Platform with multi-site facility

• Places the employer in control – single route for communication

• Centralised planning of engagement offers to all schools and colleges

• Central system for management of work placement activity Management of work experience placement opportunities,

Young Apprenticeship and work-based learning offers On-line placement applications Monitoring and reporting of activity

Sarah-Jane Gallimore Trust Wide NVQ Manager & Corporate Trainer

United Lincolnshire Hospitals Trust

Example of Best Practice and EBP Partnership

Scope:• Four individual sites• In excess of 7,000 staff members• Over 200 different departments/wards/clinics

Prior to Partnership Activity:• Time/resource intensive - Duplication of process within each area• Lack of transparency in placement offers • Risk of placements taking place outside of company policy• Difficult to quantify actual activity taking place

Example of Best Practice and EBP Partnership

Phase 1 – Lincoln County Hospital : Completed• Listing of approved placement opportunities agreed

• Details disseminated to all schools via EBP “all:together” on-line system

• EBP risk assessments covering all approved placements scheduled and performed annually to remove the need and inconvenience to employer throughout the year

• Trust wide application process and documentation defined

• Paperwork and process distributed to schools via EBP,“all:together” and employer website

Example of Best Practice and EBP Partnership

Phase 1 – Lincoln County Hospital : Completed• Individual application approval retained by individual

department

• Streamlined process now allows reporting and management of activity to be undertaken by one member of staff in addition to their own day to day duties

• Quality assurance of internal process reviewed on 3 month basis

• EBP on-line system used to inform schools/colleges of any changes

Example of Best Practice and EBP Partnership

Phase 2 – Lincoln County Hospital : April 2011• On-line management of ULHT work placements to

be implemented via EBP “all:together” system

• On-line application process to be reviewed / implemented

• System process to be implemented within Grantham Hospital, followed by Boston Pilgrim

Example of Best Practice and EBP Partnership

Example of Best Practice and EBP Partnership

Example of Best Practice and EBP Partnership

Example of Best Practice and EBP Partnership

Example of Best Practice and EBP Partnership

Example of Best Practice and EBP Partnership

Example of Best Practice and EBP Partnership

Centralised Benefits

• Reduces level of resource required to manage and administrate activity

• Supports centralised management of work experience across multiple sites and/or departments

• One-touch reporting

Growing Work Experience within the Public Sector

• Employer Infrastructure and proven systems now in place

• Examples of Best Practice available

• Increased efficiency

• Reduced resource requirements

• On-line reporting and quality assurance

Growing Work Experience within the Public Sector

Significant opportunity for additional development

• On-line student / Employer feedback

• Employer profiles

• Employer vacancies on-line

• Inclusion of CEIAG resources within student platform

For Further Information

Should you have any questions, please contact:

Claire FlavellThe Lincolnshire & Rutland EBPEmail: claire.flavell@eblo.org.uk

Or

Sarah-Jane GallimoreUnited Lincolnshire Hospitals NHS TrustEmail: SarahJane.Gallimore@ulh.nhs.uk

Thank you for your attention.