Summer Training Bba Sem Semster IV (Revised)

7/31/2019 Summer Training Bba Sem Semster IV (Revised)

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Institute of Information Technology & Management, New Delhi

Academic Circular 4/2008 (Revised)

21st May, 2012

CONDUCT OF SUMMER TRAINING: BBA SEMESTER IV STUDENTS

Objectives

1. Students of BBA Semester IV are to constructively engage themselves in summer training

as part of curriculum at the end of their Semester IV. The summer training is to be carried out in afirm or company. On completion of the summer training each student is required to submit a

written report. The academic objectives of summer training are to

Work & gain knowledge of real business environment,

Analyse how theoretical concepts taught are applied/not applied in real situations,

Analyse best practices of a company/industry in different functional areas,

Enhance analytical & application abilities of students, and

Develop skills in technical report writing through data collection, data analysis,data presentation and draw lessons cogently vis--vis a given firm or company.

The objective of this Academic Circular is to lay guidelines to conduct summer training and tostandardise the format of submission of report.

University Scheme for Summer Training

2. As per the syllabi of BBA (Paper No BBA-311 with number of credits six) students of

Semester IV are to carry out summer training in a firm or company for the duration of Eight

Weeks and to submit a report within Two Weeks of the commencement of Fifth Semester. Theevaluation of report has two components, viz.

(a) External : 50 Marks; it involves external viva.

(b) Internal : 50 Marks; it involves viva & presentation before an

internal Committee.

Scope of Summer Training

3. It is partly responsibility of the student to find a firm or company wherehe/she intends to carry out his/her summer training. A firm or company once

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fixed cannot be changed.It is necessary for each student to get the approval of the nameof firm or company from the Summer Training Coordinator. Each student is required to

carry out the work independently and submit the report individually.

ANY PREVIOUS WORK OR BORROWED REPORT WILL BE SUMMARILY

REJECTED AND IN ALL CASES OF REJECTION THE WORK IS TO BE REPEATEDAFRESH.

Final Report

4. The Guidelines for methodology to be adopted for conducting the summer training are

attached as Appendix-A. The format of the project report is attached as Appendix-B. Allstudents are to adhere to these guidelines.

Schedule of Submissions

5. Students are required to strictly follow the schedule given below:

To be Completed

by Date

Activity Marks

Allotted

Remarks

D+5 Days Submission of Firm/Companys Name where

the student intends doing summer training

- -

D+6 Days Commencement of Summer Training -

Between D+36 to

D+40 Days

Mid-term Review: Submission of work done in

first four weeks-complete Chapter-1

10 Ref Appendix A &

B

Between D+65 to

D+70 Days

Submission of Draft Report to the respective

guides.

10 -do-

Between D+75 to

D+80 Days

Discussion with guides and return of corrected

report

-

D+85Days Submission of Final Report (One hard copy &

CD) to the respective guides

10

Between D+88 to

D+92 Days

Viva & Presentation to the internal Committee 20 A Power Point orOHP based

presentation.

As notified by theUniversity

External presentation & Viva before theexternal examiner

50 -do-

Total Marks 100

6. Faculty Guides and company allotted to each student shall be notified separately and be

displayed on notice board.

Prof (Dr) S ChaturvediDirector General

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Appendix-A

CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report are given below(Report should be covered within 40-50 double space typed pages):

Chapter-1: Profile of the Firm/Company

This chapter is to include the following aspects:

1. Name of the firm/company, its complete address along with telephone numbers, emailaddress, website name. Mention whether local, national or multinational. If national/multinational,

give location & address of the registered office and geographical areas of operation of the

company.

2. Explain the nature of the organisation and its business (service/production/trading etc), i.e.,

type of industry & business in which the company is operating. Mention any specific functionalarea, if any such as marketing, finance, HR, logistics etc, in which the company is operating.

3. Companys vision & mission.

4. Product range of the company.

5. Size (in terms of manpower & turnover) of organisation.

6. Organisation structure of the company.

7. Market share & position of the company in the industry.

8. Present leadership. Mention the people & their level with whom you have interactedduring the summer training.

9. Source of data collection: Give source of data for each type of data that you have included

in the report.

Chapter-2: SWOT Analysis of the Company

This chapter is to include the following aspects:

1. Strengths & Weaknesses of the company.

2. Opportunities & Threats that the company faces.

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3. Best practices/USPs that the company follows in different functional areas such as

marketing, HR, finance, inventory management, CRM, logistics, use of ITeS etc.

4. Explain the variations/deviations in practices followed by the company vis--vis the

concepts taught to you in the classroom.

Chapter-3: Functional Analysis of the Company

Students are to analyse key functional areas (such as Marketing, Human Resource Management,Finance, ITeS etc) of the company and include these in this Chapter. The data under each

functional area may be collected on the aspects mentioned below and the analysis be included in

the report (the aspects mentioned below are suggestive and not restrictive):

1. Marketing: Product Planning Process; Pricing Policies/Strategies; Channel Planning &

Management; Promotional Policies & their effect on sales; CRM Policies; Advertisement Process

etc.

2. HRM: HR Planning; Recruitment, Selection & Induction Processes; Training,

Performance Appraisal & Recognition Systems; Industrial Relations, Welfare, CareerDevelopment & Grievance Handling Policies; Safety Policies & Practices etc.

3. Production & Operations: Production & Procurement Planning; Supply ChainManagement such as Vendor Development, Logistics, Inventory Management; Quality Assurance

& Quality Control; Maintenance Practices etc.

4. Finance: Analysis of Balance Sheet, Trading, Profit & Loss Statements, Cash FlowStatements of the company and comments of at least two years.

5. Use of ITeS: Use of information technology in the organisational processes such as ERPsystems, Web based technologies and degree of automation & transparency.

Chapter-4: Lessons Learnt

In this chapter students are to mention learning value of the summer training covering following

aspects (these are suggestive but not exhaustive):

1. Comment on your experience about the working environment obtaining in the company.

2. Briefly explain the practical knowledge you gained during your summer training in termsof practices followed by the company in different functional areas of management.

3. Difficulties, if any, experienced in the company where you have undergone summertraining. Also, give your recommendations/suggestions whether the students should be sent to the

company in future for summer training.

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Appendix-B

FORMAT OF THE PROJECT REPORT

Format

1. The final report should be written and compiled in the following thesequence:

(a) Title Page(b) Certificate (s)(c) Acknowledgements(d) Assignment Directive(e) Contents(f) List of Tables

(g) List of Figures(h) List of Symbols(i) List of Abbreviations(j) Executive Summary(k) Body of the Report (As per Appendix A)(l) References/Bibliography(m) Appendices

Title Page

2. The format of the title page is attached as Annexure-I.

Certificate

3. The format of the certificate is attached as Annexure-II. A certificate ofthe organisation where the student has conducted the summer training mayalso be attached separately after the Institutes certificate.

Acknowledgements

4. In the Acknowledgements page, the writer recognises hisindebtedness for guidance and assistance by the faculty guide and any other

member (s). Courtesy demands that he/she also recognises specificcontributions by other persons or institutions such as libraries and researchfoundations. Acknowledgements should be expressed simply, tastefully, andtactfully duly signed above the name.

Assignment Directive

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5. Each student shall be issued an Assignment Directive duly signed whichshall form part of the Report.

Contents & List of Tables/Figures/Symbols/Abbreviation

6. The format of Contents and list of Tables/Figures/Symbols is attached asAnnexure-III.

Executive Summary

7. The Executive summary shall contain objectives, scope and an effective summary of the

Report. One additional loose copy of Executive Summary is to be submitted.

Body of the Report: Guidelines for Report Writing

8. The guidelines for writing the report detailed in Appendix-A. Followingaspects must be adhered to:

(a) Page Size: Good quality white A4 size executive bond papershould be used for typing and duplication.

(b) Chapter/Para Numbering: The chapters are to be numbered asChapter-1, Chapter-2 etc. The heading/title of the chapter is to appearbelow the chapter number in uppercase. Paragraphs are to benumbered as 1,2,3 etc in every chapter separately. Sub-paras are to benumbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3-----etc. Sub-sub paras are to

be numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.

(c) Page Specifications:

(i) Left Margin : 1.25 inch(ii) Right Margin : 1.25 inch(iii) Top Margin : 1 inch(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the ProjectReport should be numbered at the bottom center of the pages.

(e) Normal Body Text:

(i) Font Size: 12, Times New Roman, Double Spacing, SingleSide Writing.(ii) Paragraphs Heading Font Size: 12, Times New Roman.(iii) Page/Title Font Size: 14

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(f) Structure of Final Report: The report should be of covered within 40 to 50 typed

pages in double space (excluding Appendices and Bibliography) on A4 size paper with 12

font size.

(g) Table and Figure Number: Table and figure numbers are to be written at the

bottom of the table/ figure as given below:

(i) Table No-1: Number of Employees in Organisation ABC(ii) Figure No-1: Sales Figures of ABC Company for 2002-2006

(h) Binding & Color Code of the Report:

(i) Hard Bound Report(ii) Background of the cover page

For BBA - Navy Blue

For BBA (CAM) -Maroon

(iii) Letters in Silver White

References/Bibliography

9. Examples are given below:

1. D.L. Carney, J.I. Cochran, The 5ESS Switching System: ArchitecturalOverview,AT&T Technical Journal, vol. 64, no. 6,July-August 1985, pp.1339-1356.

2. A. Stevens, C++ Database Development, MIS Press, New York, 1992,p. 34.

3. www.ibm.com/in

4. www.intel.com/india

Appendices

10. The appendices are to be attached at the end of the report and to be numbered as Appendix-

A, Appendix-B etc. right justified at the top of the page. Below the word Appendix write inparenthesis Refer Para No__. The para number should be the number in the body of text where

the reference of appendix is given. An appendix may have annexure (s). The annexures, if any,are to be attached immediately after the said appendix. The annexures are to be numbered as

Annexure-I, Annexure-II etc.

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Annexure-I

Report of Summer Training Conducted at -----------(name of company)

(Font size = 18)

Submitted in partial fulfillment of the requirementsfor the award of the degree of

Bachelor of Business Administration (BBA)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted by:Guide Name: Student Name:

Roll No.:Batch:

Institute of Information Technology & Management,

New Delhi 110058

2011-12

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Annexure-II

Certificate

I, Mr./Ms._______________________________, Roll No. ________________ certify that the

Summer Training Report (Paper Code BBA-311 entitled________________________________ is done by me and it is an authentic work carried out

by me at ___________________________ (Name of the firm or company). The matter

embodied in this has not been submitted earlier for the award of any degree or diploma to thebest of my knowledge and belief.

Signature of the StudentDate:

Certified that the Summer Training Report (Paper Code BBA-311) entitled

____________ done by Mr./Ms._______________________________, Roll

No. ___________, is completed under my guidance.

Signature of the GuideDate:Name of the Guide:Designation:

Countersigned

Director/Project Coordinator

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Annexure-III

FORMAT FORCONTENTS & LIST OF TABLES/FIGURES/ SYMBOLS

CONTENTS

S No Topic Page No

1 Certificate (s) -2 Acknowledgements -3 Assignment Directive4 List of Tables -5 List of Figures -6 List of Symbols -7 List of Abbreviations -

8 Executive Summary

9 Chapter-1: Profile of the Firm/Company

10 Chapter-2: SWOT Analysis of the Company

11 Chapter-3: Functional Analysis of the Company

12 Chapter-4: Lessons Learnt

13 References/Bibliography14 Appendices

FORMAT FOR LIST OF TABLES/FIGURES/SYMBOLS/ABBREVIATIONS

LIST OF TABLES

LIST OF FIGURES

LIST OF SYMBOLS

LIST OF ABBREVIATIONS

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Table No Title Page No

1 Number of Employees in Organisation ABC2

Figure No Title Page No

1 Sales Figures of ABC Company for 2002-2006

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S No Symbol Nomenclature & Meaning

1 Sigma (Summation)

2 @ At the rate


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S No Abbreviated Name Full Name

1 CRM Customer Relationship Management

2 EPS Earning Per Share

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Summer Training Bba Sem Semster IV (Revised)

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