STUDENTS Series 500essex.k12.ia.us/files/3215/8266/2070/500Code.pdf · 2020. 2. 25. · STUDENTS...

STUDENTS Series 500

Code Policy Title

500 Objectives for Equal Educational Opportunities for Students

501 Student Attendance

501.1 Resident Students

501.2 Nonresident Students

501.3 Compulsory Attendance

501.3R1 Attendance Cooperation Process

501.4 Entrance-Admissions

501.6 Student Transfers In

501.7 Student Transfers out or Withdrawals

501.8 Student Attendance Records

501.9 Student Absences - Excused

501.10 Truancy-Unexcused Absences

501.10R1 Truancy-Unexcused Absences Regulation

501.11 Student Release During School Hours

501.12 Pregnant Students

501.13 Students of Legal Age

501.14 Open Enrollment Transfers-Procedures as a Sending

District

501.15 Open Enrollment Transfers-Procedures as a Receiving

District

501.16 Homeless Children and Youth

501.16E1 Identification of Homeless Children and Youth Not in

School

502 Behavior and Discipline

502.1 Student Appearance

502.2 Care of School Property/Vandalism

502.3 Freedom of Expression

502.4 Student Complaints and Grievances

502.5 Student Lockers

502.6 Weapons

502.7 Smoking – Drinking - Drugs

502.8 Search and Seizure

502.8E1 Search and Seizure Checklist

502.8R1 Search and Seizure Regulation

502.9 Interviews of Students by Outside Agencies

502.11 Use of Motor Vehicles

503 Student Activities

503.1 Student Conduct

503.1R1 Student Suspension

503.2 Expulsion

503.3 Fines-Fees-Charges

503.3E1 Standard Fee Waiver Application

503.3R1 Student Fee Waiver and Reduction Procedures

503.4 Good Conduct Rule

503.5 Corporal Punishment

504 Student Health and Safety Regulations

504.1 Student Government

504.2 Student Organizations

504.3 Student Publications

504.3R1 Student Publications Code

504.4 Student Performances

504.5 Student Fund Raising

504.6 Student Activity Program

505 Miscellaneous Related Matters

505.1 Student Progress Reports and Conferences

505.2 Student Promotion-Retention-Acceleration

505.3 Student Honors and Awards

505.4 Testing Program

505.5 Graduation Requirements

505.6 Early Graduation

505.7 Commencement

505.8 Parental Involvement

506 Student Records

506.1 Student Records Access

506.1E1 Student Records Checklist

506.1E2 Request of Nonparent for Examination

506.1E3 Authorization for Release of Student Records

506.1E4 Request for Hearing on Correction of Student Records

506.1E5 Request for Examination of Student Records

506.1E6 Notification of Transfer of Student Records

506.1E7 Letter to Parent Regarding Receipt of Subpoena

506.1E8 Annual Notice

506.1R1 Use of Student Records Regulation

506.2 Student Directory Information

506.2E1 Authorization for Releasing Student Directory

Information

506.2R1 Use of Directory Information

506.3 Student Photographs

506.4 Student Library Circulation Records

507 Student Health

507.1 Student Health and Immunization Certificates

507.2 Administration of Medication to Students

507.2E1 Authorization for Asthma or Airway Constricting

Medication Self-Administration Consent Form

507.2E2 Parental Authorization and Release Form for the

Administration of Prescription Medication to Students

507.3 Communicable Disease - Students

507.3E1 Communicable Disease Chart

507.3E2 Reportable Infectious Diseases

507.3E3 Reporting Form

507.4 Student Illness or Injury at School

507.5 Emergency Plans and Drills

507.6 Student Insurance

507.7 Custody and Parental Rights

507.8 Student Special Health Services

507.8R1 Special Health Services Regulation

507.9 Wellness Policy

507.9E1 Wellness Goals

508

508.1 Class or Student Group Gifts

508.2 Wednesday Night

Code No. 500

Page 1 of 2

OBJECTIVES FOR EQUAL EDUCATIONAL OPPORTUNITIES FOR STUDENTS

This series of the board policy manual is devoted to the board's goals and objectives for assisting the

students of the school district in obtaining an education. Each student will have an opportunity to obtain

an education in compliance with the policies in this series.

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in

the students enrolled in the school district. Each student attending school will have the opportunity to use

it and its education program and services as a means for self-improvement and individual growth. In so

doing, the students are expected to conduct themselves in a manner that assures each student the same

opportunity.

The board supports the delivery of the education program and services to students free of discrimination

on the basis of race, color, sex, age, marital status, national origin, religion, creed, socioeconomic status,

sexual orientation, gender identity, or disability. This concept of equal educational opportunity serves as

a guide for the board and employees in making decisions relating to school district facilities, employment,

selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will

receive the same in return. Employees have the best interests of the students in mind and will assist them

in school-related or personal matters if they are able to do so. Students should feel free to discuss

problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on

property within the jurisdiction of the school district; while on school owned and/or operated school or

chartered vehicles; while attending or engaged in school activities; and while away from school grounds

if misconduct will directly affect the good order, efficient management and welfare of the school district.

Board policy refers to the term "parents" in many of the policies. The term parents for purposes of this

policy manual will mean the legal parents, the legal guardian or custodian of a student and students who

have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action

laws and policies, including but not limited to complaints of discrimination, are directed to the

Affirmative Action Coordinator by writing to the Affirmative Action Coordinator, Principal, Essex

Community School District, Essex, Iowa, 51638; or by telephoning 712 379-3117.

Approved 07/21/03 Reviewed 02/10/16 Revised 02/10/16

Code No. 500

Page 2 of 2

OBJECTIVES FOR EQUAL EDUCATIONAL OPPORTUNITIES FOR STUDENTS

Inquiries by students regarding compliance with equal educational opportunity and affirmative action

laws and policies, including but not limited to complaints of discrimination, may also be directed in

writing to the Director of the Region VII office of Civil Rights, U.S. Department of Education 8930 Ward

Parkway, Suite 2037, Kansas City, MO, 64114 (816) 268-0550, http://www.state.ia.us/

government/crc/index.html or Iowa Dept. of Education, Grimes State Office Bldg., Des Moines, IA. (515)

281-5294. This inquiry or complaint to the federal or state office may be done instead of, or in addition

to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school

district's central administrative office and the administrative office in each attendance center.

http://www.state.ia.us/

Code No. 501.1

RESIDENT STUDENTS

Children who are residents of the school district community will attend the school district without paying

tuition.

The residence of a student means the place, abode, or dwelling of the student. Generally, the legal

dwelling of minors is the same as their parents. However, a student may establish a dwelling with

someone other than the parents and attend public school in the school district without paying tuition if the

primary purpose for residing in the school district is not for the purpose of obtaining a free public

education. Further, students who have reached the age of majority and who are still eligible to attend an

Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the

superintendent.

Legal Reference: Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d

704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

33 D.P.I. Dec. Rule 80 (1984).

Iowa Code §§ 257.6; 282.2, .6, .7; 285.4 (2003).

1956 Op. Att'y Gen. 185.

1946 Op. Att'y Gen. 197.

1938 Op. Att'y Gen. 69.

1930 Op. Att'y Gen. 147.

Cross Reference: 102 School District Instructional Organization



Code No. 501.2

NONRESIDENT STUDENTS

Students who are eligible to attend an Iowa public school but who are not legal residents of the school

district may be admitted into the school district at the discretion of the superintendent upon application

and payment of tuition. The tuition rate is the current per-pupil cost of the school district as computed by

the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish

to complete the semester in the school district may be permitted to attend without the payment of tuition

at the discretion of the superintendent and approval of the board. Students who plan to open enroll to the

nonresident district may complete the school year without approval of the superintendent or board. These

students, other than students in grades eleven and twelve, must have the recommendation of the principal.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents

in the preceding school year, may continue to attend school until they graduate without the payment of

tuition. These students may be required to identify an adult, who resides in the school district, identified

for the purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will

become legal residents of the school district prior to October 1st may be allowed to attend without the

payment of tuition.

Legal Reference: Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d

704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

Iowa Code §§ 257.6; 282.1, .2, .6, .7, .24 (2003).

Cross Reference: 501 Student Attendance


Code No. 501.3

COMPULSORY ATTENDANCE

Parents within the school district who have children over age six and under age sixteen by September 15,

in proper physical and mental condition to attend school, will have the children attend the school district

at the attendance center designated by the board. Students will attend school the number of days school is

in session in accordance with the school calendar. Students of compulsory attendance age will attend

school a minimum of 180 days or 1080 hours. Students not attending the minimum days must be

exempted by this policy as listed below or, referred to the county attorney. Exceptions to this policy

include children who:

have completed the requirements for graduation in an accredited school or have obtained a high

school equivalency diploma;

are attending religious services or receiving religious instruction;

are attending an approved or probationally approved private college preparatory school;

are attending an accredited nonpublic school;

are receiving independent private instruction; or,

are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical

inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal will investigate the cause for a student’s truancy. If the principal is unable to secure the

truant student's attendance, principal should discuss the next step with the school board. If after school

board action, the student is still truant, the principal will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney. The superintendent will

represent the school district in mediation. The school district will monitor the student's compliance with

the mediation agreement and will report violations of the mediation agreement to the county attorney.

Legal Reference: Iowa Code §§ 239.5B; 259A; 279.10-.11; ch. 299; 299A (2003).

441 I.A.C. 41.25(8).

1978 Op. Att'y. Gen. 379.


601.1 School Calendar

604.1 Competent Private Instruction


Code No. 501.4

ENTRANCE - ADMISSIONS

Children in the school district community will be allowed to enroll in the school district's regular

education program beginning at age five. The child must be age five on or prior to September 15 to

participate in the school district's kindergarten program. The child must be age six on or prior to

September 15 to begin the first grade of the education program.

The board will require evidence of age and residency in the form of a birth certificate or other evidence

before the student may enroll in the school district's education program. It is within the discretion of the

superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization

certificate. Failure to provide this information within the time period set by the superintendent is reason

for suspension, expulsion or denying admission to the student.

Legal Reference: Iowa Code §§ 139.9; 282.1, .3, .6 (2003).

1980 Op. Att'y Gen. 258.




Code No. 501.5

ATTENDANCE CENTER ASSIGNMENT

This board will have complete discretion to determine the boundaries for each attendance center, to assign

students to the attendance centers, and to assign students to the classrooms within the attendance center.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding

the assigned attendance center for each student. In making the recommendation, the superintendent will

consider the geographical layout of the school district, the condition and location of the school district

facilities, the location of student population, possible transportation difficulties, financial condition of the

school district and other factors deemed relevant by the superintendent or the board.

Legal Reference: Iowa Code § 279.11; 282.7-.8(2013)



Code No. 501.6

STUDENT TRANSFERS IN

Students who transfer into the school district must meet the immunization and age requirements set out

for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district. If the

student cannot offer proof of grade level, the principal will make the grade level determination. The

principal may require testing or other information to determine the grade level. Students expelled or

suspended from their previous school district will only be enrolled after approval of the board.

The principal will determine the amount of credits to be transferred. If the student has not previously

attended an accredited school, it is within the principal’s discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary

information.

Legal Reference: 20 U.S.C. § 1232g (1994).

Iowa Code §§ 139.9; 282.1, .3, .4; 299A (2003).


505.4 Student Honors and Awards

507 Student Health and Well-Being



Code No. 501.7

STUDENT TRANSFERS OUT OR WITHDRAWALS

If the student's parents wish to withdraw or transfer the student from school prior to completing and

graduating from the education program, they will notify the superintendent in writing as soon as possible

of the decision to withdraw or transfer the student from the education program. The student or parent

should present this written notice at the office and receive instructions regarding the return of textbooks,

library books, locker equipment, hot lunch tickets, etc.

The notice will state the student's final day of attendance. If the student is not enrolling in another school

district, the school district will maintain the student's records in the same manner as the records of

students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents will

notify the superintendent in writing. This notice shall include the name of the school district and the

person at the new school district to whom the student's cumulative records should be sent. If the new

school district requests the student's cumulative records, the school district will forward the cumulative

records and notify the parents the records have been sent. The notice will inform the parents of their right

to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an

accredited nonpublic school, the parents will notify the superintendent that the student is receiving

competent private instruction and file the necessary competent private instruction reports.


Iowa Code §§ 274.1; 299.1-.1A (2003).


506 Student Records



Code No. 501.8

STUDENT ATTENDANCE RECORDS

EXCUSED ABSENCES

As part of the school district’s records, the daily attendance of each student is recorded and maintained on

file with the permanent records of the board secretary.

It is the responsibility of the principal to ensure that such reports are filed with the board secretary, the

custodian of school records.

Legal Reference: Iowa Code §§ 294.4; 299 (2003).

281 I.A.C. 12.2(4).


506 Student Records


Code No. 501.9

STUDENT ABSENCES - UNEXCUSED

Regular attendance by students is essential for students to obtain the maximum opportunities from the education

program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence.

Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences. Excused absences will count as days in

attendance for purposes of the truancy law. These absences include, but are not limited to, illness, family

emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day and

school-sponsored or approved activities.

Students whose absences are approved will make up the work missed and receive full credit for the missed school

work. It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work

missed.

Students who wish to participate in school-sponsored activities must attend school one half day on the day of the

activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student

will not be attending school on that day. The principal may request evidence or written verification of the student's

reason for absence.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations

regarding this policy.


281 I.A.C. 12.2(4).


503 Student Discipline


506 Student Records


Code No. 501.10

TRUANCY - UNEXCUSED ABSENCES

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the

education program. Parents and students alike are encouraged to ensure an absence from school is a necessary

absence. Students will attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the

board. Truancy is the act of being absent without a reasonable excuse. These absences will include, but not be

limited to, tardiness, shopping, hunting, concerts, preparation or participation in parties and other celebrations and

employment. Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including suspension and expulsion. It is within the discretion

of the principal to determine, in light of the circumstances, whether a student may make up work missed because of

truancy. Students receiving special education services will not be assigned to out-of-school suspension unless the

goals and objectives of the student's Individualized Education Program are capable of being met.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations

regarding this policy. The administrative regulations will indicate the disciplinary action to be taken for truancy.


281 I.A.C. 12.2(4).

Cross Reference: 206.3 Secretary

410.5 Truancy Officer




506 Student Records


Code No. 501.10R1

TRUANCY - UNEXCUSED ABSENCES REGULATION

Daily, punctual attendance is an integral part of the learning experience and is required of all students to receive the

maximum benefit of the educational program. The habit of good attendance established early is one which helps a

person be successful throughout his or her lifetime. More and more, employers, colleges and vocational schools

expect good attendance and are checking attendance records. They are aware that good and prompt attendance

indicates dependability in a student.

The education that goes on in the classroom builds from day to day and as a result, absences always cause some

disruption in the educational progress of the absent student. Students who are absent may not understand what the

teacher is currently presenting, and may also become discouraged with the double burden of keeping current and

making up missed work. In order to maintain interest and understanding in the instructional program, students

should not be absent any more than is absolutely necessary. Irregular attendance or tardiness by students not only

retards their own studies, but also interferes with the progress of those students who are regular and prompt in

attendance. Attendance is a shared responsibility that requires cooperation and communication among students,

parents and school.

Students who are absent without a reasonable excuse, as determined by the principal, will be assigned to detention

before school or after school, in-school suspension, or other appropriate disciplinary sanction. Before-school or

after-school detention, in-school suspension, or other appropriate disciplinary sanction will be assigned on a two-

for-one basis.

A student who is unexcused for one or more classes for less than a whole school day, will be assigned to in-school

suspension for the next 2 days during the class period(s) missed. If a student is unexcused for a whole day of

classes, he or she will spend the next two days in in-school suspension. Parents are expected to telephone the school

office to report a student’s absence prior to 8:30 am on the day of the absence. Students with unexcused absences

may also be referred to the at-risk coordinator.

Note: If “supervised study hall” or “in- school suspension” is used in the above paragraphs, the following

paragraph is recommended for inclusion.

In the event the student has not completed all of the student’s assignments while in in-school suspension,

the student will remain out of class and in in-school suspension until caught up in every class.

Schoolwork missed because of absences must be made up within two times the number of days absent, not to exceed

10 days. The time allowed for make-up work may be extended at the discretion of the classroom teacher.

Students will be allowed to make up all work missed due to any absence and will receive full credit for make-up work

handed in on time. Teachers will not have attendance or grading practices that are in conflict with this provision.

Code No. 501.11

STUDENT RELEASE DURING SCHOOL HOURS

Students will be allowed to leave the school district facilities during school hours only with prior

authorization from their parents, unless the parent appears personally at the student's attendance center to

arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day will include, but not be limited to, illness,

family emergencies, medical appointments, religious instruction, classes outside the student's attendance

center, employment for which the student has been issued a work permit and other reasons determined

appropriate by the principal.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative

regulations regarding this policy.

Legal Reference: Iowa Code § 294.4 (2003).

281 I.A.C. 12.2(4).




506 Student Records


Code No. 501.12

PREGNANT STUDENTS

The board encourages pregnant students to continue to attend the education program as long as they are

physically able to do so. The pregnant student may notify the principal or the guidance counselor as soon

as she is aware of the pregnancy. The school may require that a pregnant student provide the principal

with a written note from her doctor relative to special conditions that might exist and specific suggestions

as to how long the student may continue to attend classes. If the student is unable to attend school

because of her pregnancy, the student may be excused and arrangements made to continue her studies

during her absence. The student will resume classes upon the recommendation of her physician.

Legal Reference: Iowa Code §§ 216; 279.8; 280.3 (2003).


604.2 Individualized Instruction


Code No. 501.13

STUDENTS OF LEGAL AGE

Students who have attained legal age may continue the education program without payment of tuition as

long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the

student if the student is still a dependent for tax purposes. In most cases, with the discretion of the

principal or the superintendent, the student will be able to make decisions and sign documents rather than

requiring parental permission or signature.


Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10 (2003).

281 I.A.C. 12.3(6).


506 Student Records


Code No. 501.14

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A SENDING DISTRICT

The school district will participate in open enrollment as a sending district. As a sending district, the board

will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and

receiving school district no later than March 1 in the school year proceeding the first year desired for open

enrollment. The notice is made on forms provided by the Department of Education. The forms are

available at the central administration office.

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment

March 1 deadline. Parents of children who will begin kindergarten will file in the same manner set forth

above by September 1. Parents who have good cause as defined by law for failing to meet the March 1

deadline may make an open enrollment request by the third Thursday in September unless another deadline

applies.

The receiving district will approve open enrollment requests according to the timelines established by law.

The parents may withdraw the open enrollment request prior to the start of the school year. The receiving

district’s superintendent will notify the parents and sending school district by mail within five days of the

school district’s action to approve or deny the open enrollment request.

The board will not approve a student's request to allow the receiving district to enter the school district for

the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is

reviewed on a case-by-case basis. The determining factor for approval of such an open enrollment request

will be whether the special education program available in the receiving school district is appropriate for

the student's needs. The area education agency director of special education serving the receiving district

will determine whether the program is appropriate. The special education student will remain in the school

district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice

forms. It will also be the responsibility of the superintendent to develop appropriate office procedures and

administrative regulations necessary for open enrollment requests.

Legal Reference: Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2005).

281 I.A.C. 17.

1990 Op. Att'y Gen. 75.


506 Student Records


Code No. 501.15

Page 1 of 2

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A RECEIVING DISTRICT

The school district will participate in open enrollment as a receiving district. As a receiving district, the

board will allow nonresident students, who meet the legal requirements, to open enroll into the school

district. The board will have complete discretion to determine the attendance center of the students

attending the school district under open enrollment.

The superintendent will approve those appropriate – all timely filed applications by June 1; incoming

kindergarten applications; good cause applications; or continuation of an educational program applications.

filed by September 1.

The superintendent will notify the sending school district within five days of the superintendent's action to

approve or deny the open enrollment request.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.

Open enrollment requests into the school district will also not be approved for students who have been

suspended or expelled by the administration or the board of the school district the student is or was

attending until the student has been reinstated into the school district from which the student was suspended

or expelled. Once the student is reinstated, the student's open enrollment request will be considered in the

same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same

nuclear family being enrolled in different school districts, will be given highest priority. The board, in its

discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear

family to prevent the division of a nuclear family between two school districts. Other open enrollment

requests into the school district are considered in the order received by the school district with the first open

enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades ten through twelve open enrolling into the school district will not be eligible

for participation in interscholastic athletics during the first ninety days of open enrollment into the school

district.

An open enrollment request into the school district from parents of a special education student is reviewed

on a case-by-case basis. The determining factors for approval of such an open enrollment request will be

whether the special education program available in the school district is appropriate for the student's needs

and whether the enrollment of the special education student will cause the class size to exceed the

maximum allowed. The area education agency director of special education serving the school district will

determine whether the program is appropriate. The special education student will remain in the sending

district until the final determination is made.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative

regulations necessary for open enrollment requests.

Code No. 501.15

Page 2 of 2

Legal Reference: Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1 (2003).

281 I.A.C. 17.

1990 Op. Att'y Gen. 75.

Cross Reference: 501.6 Student Transfers In

501.7 Student Transfers Out or Withdrawals

501.15 Open Enrollment Transfers - Procedures as a Sending District

506 Student Records


606.9 Insufficient Classroom Space


Code No. 501.16

HOMELESS CHILDREN AND YOUTH

The board will make reasonable efforts to identify homeless children and youth of school age within the

district, encourage their enrollment and eliminate existing barriers to their receiving an education which

may exist in district policies or practices. The designated coordinator for identification of homeless

children and for tracking and monitoring programs and activities for these children is the Superintendent

of Schools.

Legal Reference: No Child Left Behind, Title X, Sec. 722, P.L. 107-110 (2002).

42 U.S.C. §§ 11431 et seq. (1994).

281 I.A.C. 33 (2003).


503.3 Fines - Fees - Charges

506 Student Records


603.3 Special Education

711.1 Student School Transportation Eligibility


Code No. 502.1

STUDENT APPEARANCE

The board believes inappropriate student appearance causes material and substantial disruption to the

school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the

requirements of a good learning environment. The standards will be those generally acceptable to the

community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate

for the time, place and occasion. Clothing or other apparel promoting products illegal for use by minors

and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed.

While the primary responsibility for appearance lies with the students and their parents, appearance

disruptive to the education program will not be tolerated. When, in the judgment of a principal, a

student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or

safety, the student may be required to make modifications.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative


Legal Reference: Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

Bethal School District v. Fraser, 478 U.S. 675 (1986).

Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).

Turley v. Adel Community School District, 322 F.Supp. 402 (S.D. Iowa 1971).

Sims v. Colfax Comm. School Dist., 307 F.Supp. 485 (Iowa 1970).

Iowa Code § 279.8 (2003).

Cross Reference: 500 Objectives for Equal Educational Opportunities for Students

502 Student Rights and Responsibilities


Code No. 502.2

CARE OF SCHOOL PROPERTY/VANDALISM

Students will treat school district property with the care and the respect they would treat their own

property. Students found to have destroyed or otherwise harmed school district property may be required

to reimburse the school district. They may be subject to discipline under board policy and the school

district rules and regulations. They may also be referred to local law enforcement authorities.


rules regarding this policy.

Legal Reference: Iowa Code §§ 279.8; 282.4, .5; 613.16 (2003).

Cross Reference: 502 Student Rights and Responsibilities

802.1 Maintenance Schedule


Code No. 502.3

FREEDOM OF EXPRESSION

Student expression, other than student expression in student-produced official school publications, made

on the school district premises or under the jurisdiction of the school district or as part of a school-

sponsored activity may be attributed to the school district; therefore, student expression must be

responsible. Student expression must be appropriate to assure that the students learn and meet the goals

of the school activity and that the potential audience is not exposed to material that may be harmful or

inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible.

The expression will not, in the judgment of the administration, encourage the breaking of laws, defame

others, be obscene or indecent, or cause a material and substantial disruption to the educational program.

The administration, when making this judgment, will consider whether the activity in which the

expression was made is school-sponsored and whether review or prohibition of the students' speech

furthers an educational purpose. Further, the expression must be done in a reasonable time, place, and

manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures. Employees are responsible for

insuring students' expression is in keeping with this policy. It is the responsibility of the superintendent to

develop administrative regulations regarding this policy.

Legal Reference: U.S. Const. amend. I.

Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

Bethel School District v. Fraser, 478 U.S. 675 (1986).

New Jersey v. T.L.O., 469 U.S. 325 (1985).

Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).


Iowa Code §§ 279.8; 280.22; 282.3 (2003).



603.9 Academic Freedom

904.5 Distribution of Materials


Code No. 502.4

STUDENT COMPLAINTS AND GRIEVANCES

Student complaints and grievances regarding board policy or administrative regulations and other matters

should be addressed to the student's teacher or another licensed employee, other than the administration,

for resolution of the complaint. It is the goal of the board to resolve student complaints at the lowest

organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the

principal within five days of the employee's decision. If the matter cannot be resolved by the principal,

the student may discuss it with the superintendent within five days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter

placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

NOTE: There should be limits on the length of time an individual has to pursue complaints in order to

bring the issue to closure. The board needs to determine the appropriate number of days, five for

example, and place that in the blanks. There are limits similar to this in Policy 307, and the board may

want to use the same number of days in that policy to ensure consistency.


Cross Reference: 214.1 Board Meeting Agenda

215 Public Participation in Board Meetings

309 Communication Channels


504.3 Student Publications


Code No. 502.5

STUDENT LOCKERS

Student lockers are the property of the school district. Students will use the lockers assigned to them by

the school district for storing their school materials and personal belongings necessary for attendance at

school. It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may

periodically inspect all or a random selection of lockers. Either students or another individual will be

present during the inspection of lockers. Student lockers may also be searched, at any time and without

advance notice, in compliance with board policy regulating search and seizure.

Legal Reference: Iowa Code §§ 279.8; 280.14; 808A (2003).



Code No. 502.6

WEAPONS

The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause

material and substantial disruption to the school environment or present a threat to the health and safety of

students, employees and visitors on the school district premises or property within the jurisdiction of the

school district.

School district facilities are not an appropriate place for weapons, dangerous objects and look-a-likes.

Weapons and other dangerous objects and look-a-likes will be taken from students and others who bring

them onto the school district property or onto property within the jurisdiction of the school district or

from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects or look-a-likes on school property are

notified of the incident. Possession or confiscation of weapons or dangerous objects will be reported to

law enforcement officials, and students will be subject to disciplinary action including suspension or

expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not

less than one year. The superintendent has the authority to recommend this expulsion requirement be

modified for students on a case-by-case basis. For purposes of this portion of this policy, the term

"firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action

of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any

explosive, incendiary or poison gas, or otherwise defined by applicable law.

Weapons under the control of law enforcement officials or other individuals specifically authorized by the

board are exempt from this policy. The superintendent may develop an administrative process or

procedures to implement the policy. Such a display will also be exempt from this policy. It is the

responsibility of the superintendent, in conjunction with the principal, to develop administrative


Legal Reference: 18 U.S.C. § 921

Iowa Code §§ 279.8; 280.21B; 483 A.27(11), 724

281 I.A.C. 12.3(6)





Code No. 502.7

Page 1 of 2

SMOKING - DRINKING - DRUGS

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the

influence of beer, wine, alcohol, tobacco, other controlled substances, or "look alike" substances that

appear to be tobacco, beer, wine, alcohol or controlled substances by students while on school district

property or on property within the jurisdiction of the school district; while on school owned and/or

operated school or chartered vehicles; while attending or engaged in school activities; and while away

from school grounds if the misconduct will directly affect the good order, efficient management and

welfare of the school district.

The board believes such illegal, unauthorized or contraband materials generally cause material and

substantial disruption to the school environment or present a threat to the health and safety of students,

employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.

Use, purchase or being in possession of cigarettes, tobacco or tobacco products for those under the age of

eighteen, may be reported to the local law enforcement authorities. Possession, use or being under the

influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law

enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse

assistance or rehabilitation program approved by the school board. If such student fails to satisfactorily

complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program will include:

Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades

kindergarten through twelve, which address the legal, social, and health consequences of tobacco,

drug and alcohol use and which provide information about effective techniques for resisting peer

pressure to use tobacco, drugs or alcohol;

A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is

wrong and harmful;

Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use,

being under the influence of or distribution of illicit drugs and alcohol by students on school

premises or as part of any of its activities;

A clear statement that disciplinary sanctions, up to and including suspension or expulsion and

referral for prosecution, will be imposed on students who violate the policy and a description of

those sanctions;


Code No. 502.7

Page 2 of 2

SMOKING - DRINKING - DRUGS

A statement that students may be required to successfully complete an appropriate rehabilitation

program;

Information about drug and alcohol counseling and rehabilitation and re-entry programs available to

students;

A requirement that parents and students be given a copy of the standards of conduct and the

statement of disciplinary sanctions required; and

Notification to parents and students that compliance with the standards of conduct is mandatory.



Legal Reference: 34 C.F.R. Pt. 86 2012.

Iowa Code §§ 123.46; 124; 279.8, .9; 453A 2013.

281 I.A.C. 12.3(6); .5(3)(e), .5(4)(e), .5(5)(e)




Code No. 502.8

SEARCH AND SEIZURE

School district property is held in public trust by the board. School district authorities may, without a

search warrant, search students or protected student areas based on a reasonable and articulable suspicion

that a school district policy, rule, regulation or law has been violated. The search is in a manner

reasonable in scope to maintain order and discipline in the schools, promote the educational environment,

and protect the safety and welfare of students, employees and visitors to the school district facilities. The

furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a

student, even if the student provides the lock for it, will not create a protected student area and will not

give rise to an expectation of privacy with respect the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search.

Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana,

cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages,

tobacco, weapons, explosives, poisons and stolen property. Such items are not to be possessed by a

student while they are on school district property or on property within the jurisdiction of the school

district; while on school owned and/or operated school or chartered vehicles; while attending or engaged

in school activities; and while away from school grounds if misconduct will directly affect the good order,

efficient management and welfare of the school district. Possession of such items will be grounds for

disciplinary action including suspension or expulsion and may be reported to local law enforcement

officials. The board believes that illegal, unauthorized or contraband materials may cause material and

substantial disruption to the school environment or presents a threat to the health and safety of students,

employees, or visitors on the school district premises or property within the jurisdiction of the school

district.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative


Legal Reference: U.S. Const. amend. IV.

New Jersey v. T.L.O., 469 U.S. 325 (1985).

Cason v. Cook, 810 F.2d 188 (8th Cir. 1987), cert. den., 482 U.S. 930 (1987).

Iowa Code ch. 808A (2003).

281 I.A.C. 12.3(8).




Code No. 502.8E1

Page 1 of 2

SEARCH AND SEIZURE CHECKLIST

I. What factors caused you to have a reasonable and articulable suspicion that the search of this

student or the student's effects or automobile would turn up evidence that the student has violated or

is violating the law, school policy, rules or regulations affecting school order?

A. Eyewitness account.

1. By whom:

2. Date/Time:

3. Place:

4. What was seen:

B. Information from a reliable source.

1. From whom:

2. Time received:

3. How information was received:

4. Who received the information:

5. Describe information:

C. Suspicious behavior? Explain.

D. Student's past history? Explain.

E. Time of search:

F. Location of search:

G. Student told purpose of search:

H. Consent of student requested:

Code No. 502.8E1

Page 2 of 2

SEARCH AND SEIZURE CHECKLIST

II. Was the search you conducted reasonable in terms of scope and intrusiveness?

A. What were you searching for:

B. Where did you search?

C. Sex of the student:

D. Age of the student:

E. Urgency of the situation:

F. What type of search was being conducted:

G. Who conducted the search:

Position: Sex:

H. Witness(s):

III. Explanation of Search.

A. Describe the time and location of the search:

B. Describe exactly what was searched:

C. What did the search yield:

D. What was seized:

E. Were any materials turned over to law enforcement officials?

F. Were parents notified of the search including the reason for it and the scope:

Code No. 502.8R1

Page 1 of 2

SEARCH AND SEIZURE REGULATION

I. Searches, in general.

A. Reasonable and Articulable Suspicion: A search of a student will be justified when there are

reasonable grounds for the suspicion that the search will turn up evidence that the student has

violated or is violating the law or school district policy, rules, or regulations affecting school

order.

Reasonable suspicion may be formed by considering factors such as the following:

(1) eyewitness observations by employees;

(2) information received from reliable sources;

(3) suspicious behavior by the student; or,

(4) the student's past history and school record although this factor alone is not sufficient

to provide the basis for reasonable suspicion.

B. Reasonable Scope: A search will be permissible in its scope or intrusiveness when the

measures adopted are reasonably related to the objectives of the search. Reasonableness of

scope or intrusiveness may be determined based on factors such as the following:

(1) the age of the student;

(2) the sex of the student;

(3) the nature of the infraction; and

(4) the emergency requiring the search without delay.

II. Types of Searches

A. Personal Searches

1. A student's person and/or personal effects (e.g., purse, backpack, etc.) may be searched

when a school official has reasonable suspicion to believe the student is in possession

of illegal or contraband items or has violated school district policies, rules, regulations

or the law affecting school order.

2. Personally intrusive searches will require more compelling circumstances to be

considered reasonable.

(a) Pat-Down Search: If a pat-down search or a search of a student's garments (such

as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a

school official of the same sex as the student and with another adult witness of

the same sex present, when feasible.

Code No. 502.8R1

Page 2 of 2

SEARCH AND SEIZURE REGULATION

(b) A more intrusive search, short of a strip search, of the student's person, handbags,

book bags, etc., is permissible in emergency situations when the health and safety

of students, employees, or visitors are threatened. Such a search may only be

conducted in private by a school official of the same sex as the student, with an

adult of the same sex present unless the health or safety of students will be

endangered by the delay which may be caused by following these procedures.

B. Locker and Desk Inspections

Although school lockers and desks are temporarily assigned to individual students, they

remain the property of the school district at all times. The school district has a reasonable

and valid interest in insuring the lockers and desks are properly maintained. For this reason,

lockers and desks are subject to unannounced inspections and students have no legitimate

expectations of privacy in the locker or desk. Periodic inspections of all or a random

selection of lockers or desks may be conducted by school officials in the presence of the

student or another individual. Any contraband discovered during such searches will be

confiscated by school officials and may be turned over to law enforcement officials.

The contents of a student's locker or desk (coat, backpack, purse, etc.) may be searched when

a school official has reasonable and articulable suspicion that the contents contains illegal or

contraband items or evidence of a violation of law or school policy or rule. Such searches

should be conducted in the presence of another adult witness when feasible.

C. Automobile Searches

Students are permitted to park on school premises as a matter of privilege, not of right. The

school retains authority to conduct routine patrols of the student parking lots. The interior of

a student's automobile on the school premises may be searched if the school official has

reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items

are contained inside.

Code No. 502.9

INTERVIEWS OF STUDENTS BY OUTSIDE AGENCIES

Generally, students may not be interviewed during the school day by persons other than parents and

school district officials and employees.

Requests from law enforcement officers and from persons other than parents, school district officials, and

employees to interview students are made through the principal's office. Upon receiving a request, it is

the responsibility of the principal to determine whether the request will be granted. Generally, prior to

granting a request, the principal will attempt to contact the parents to inform them of the request and to

ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator's

judgment as to whether the student should be interviewed independently from the student's parents,

whether the school is the most appropriate setting for the interview, and who will be present during the

interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

Legal Reference: Iowa Code §§ 232; 280.17 (2003).

281 I.A.C. 102.

441 I.A.C. 9.2; 155; 175.

1980 Op. Att'y Gen. 275.

Cross Reference: 402.2 Child Abuse Reporting

502.10 Search and Seizure


902.4 Students and the News Media


Code No. 502.11

USE OF MOTOR VEHICLES

The board recognizes the convenience to families and students of having students drive to and park at their

school attendance center. Driving a motor vehicle to and parking it at the student's attendance center is a

privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their

designated attendance center or at either their attendance center or a shared district’s attendance center for

the purpose of attending extracurricular activities. Students may not loiter around or be in their vehicle

during the school day without permission from the principal. Students shall leave their attendance center

when there is no longer a legitimate reason for them to be at their attendance center. Students who drive

shall enter and leave the parking lot by the routes designated by the principal.

Students who live within one mile of school, and would not otherwise be eligible for a student driving

permit, may be eligible for a student driving permit, for driving to and from school and school activities

and practices, if the student is involved in extracurricular activities shared with another school district.

Students who wish to drive to and park at their school attendance center shall comply with the rules and

regulations established by the building principal. Failure to comply with this policy or the school district

rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary

action including suspension and expulsion.




Code No. 503.1

Page 1 of 2

STUDENT CONDUCT

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises. Appropriate classroom behavior allows teachers to communicate more effectively with students. Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances. Students who fail to abide by this policy and the administrative regulations supporting it may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion. A student who commits an assault against an employee on school district property or on property within

the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; while

attending or engaged in school district activities will be suspended by the principal. Notice of the

suspension is sent to the board president. The board will review the suspension to determine whether to

impose further sanctions against the student which may include expulsion. In making its decision, the

board shall consider the best interests of the school district, which shall include what is best to protect and

ensure the safety of the school employees and students from the student committing the assault. Assault

for purposes of this section of this policy is defined as, when, without justification, a student does any of

the following:

an act which is intended to cause pain or injury to, or which is intended to result in physical

contact which will be insulting or offensive to another, coupled with the apparent ability to

execute the act; or

any act which is intended to place another in fear of immediate physical contact which will be

painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or

intentionally points any firearm toward another or displays in a threatening manner any

dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace. Removal from the classroom means a student is sent to the building principal's office. It is within the discretion of the person in charge of the classroom to remove the student. Detention means the student's presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day. Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal disciplining the student.

Code No. 503.1

Page 2 of 2

STUDENT CONDUCT

Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days. A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities. Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty. Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board. Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. Legal Reference: Goss v. Lopez, 419 U.S. 565 (1975). Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa

1987). Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970). Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972). Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147

N.W.2d 854 (1967). Iowa Code §§ 279.8; 282.3, 282.4, 282.5; 708.1 281 I.A.C. 12.3(6) Cross Reference: 501 Student Attendance 502 Student Rights and Responsibilities 504 Student Activities 603.3 Special Education

904.5 Distribution of Materials


Code No. 503.1R1

Page 1 of 2

STUDENT SUSPENSION

Administration Action

A. Probation

1. Probation is conditional suspension of a penalty for a set period of time. Probation may be

imposed by the principal for infractions of school rules which do not warrant the necessity of

removal from school.

2. The principal will conduct an investigation of the allegations against the student prior to

imposition of probation. The investigation will include, but not be limited to, written or oral

notice to the student of the allegations against the student and an opportunity to respond.

Written notice and reasons for the probation will be sent to the parents.

B. In-School Suspension

1. In-school suspension is the temporary isolation of a student from one or more classes while

under administrative supervision. In-school suspensions may be imposed by the principal for

infractions of school rules which are serious but which do not warrant the necessity of removal

from school.

2. The principal will conduct an investigation of the allegations against the student prior to

imposition of an in-school suspension. The investigation will include, but not be limited to,

written or oral notice to the student of the allegations against the student and an opportunity to

respond. In-school suspension will not be imposed for more than ten school days. Written

notice and reasons for the in-school suspension will be sent to the student's parents.

C. Out-of-School Suspension

1. Out-of-school suspension is the removal of a student from the school environment for periods

of short duration. Out-of-school suspension is to be used when other available school resources

are unable to constructively remedy student misconduct.

2. A student may be suspended out of school for up to ten school days by a principal for a

commission of gross or repeated infractions of school rules, regulations, policy or the law, or

when the presence of the student will cause interference with the maintenance of the

educational environment or the operation of the school. The principal may suspend students

after conducting an investigation of the charges against the student, giving the student:

a. Oral or written notice of the allegations against the student and

b. The opportunity to respond to those charges.

At the principal's discretion, the student may be allowed to confront witnesses against the

student or present witnesses on behalf of the student.

Code No. 503.1R1

Page 2 of 2

STUDENT SUSPENSION

3. Notice of the out-of-school suspension will be mailed no later than the end of the school day

following the suspension to the student's parents and the superintendent. A reasonable effort is

made to personally notify the student's parents and such effort is documented by the person

making or attempting to make the contact. Written notice to the parents will include the

circumstances which led to the suspension and a copy of the board policy and rules pertaining

to the suspension.

D. Suspensions and Special Education Students

1. Students who have been identified as special education students may be referred for a review of

the student's Individual Education Program (IEP). The IEP may be revised to include a

continuum of intervention strategies and programming to change the behavior.

2. Students who have not been identified as special education students may be referred for

evaluation after the student's suspension to determine whether the student has a disability and is

in need of special education.

Code No. 503.2

EXPULSION

Only the board may remove a student from the school environment. The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school. Students may be expelled for violations of board policy, school rules or the law. It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense. It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student and to readmit the student. The principal will keep records of expulsions in addition to the board's records. When a student is recommended for expulsion by the board, the student is provided with: 1. Notice of the reasons for the proposed expulsion; 2. The names of the witnesses and an oral or written report on the facts to which each witness

testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;

3. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;

4. The right to be represented by counsel; and, 5. The results and finding of the board in writing open to the student's inspection. In addition to these procedures, a special education student must be provided with additional procedures. A determination should be made of whether the student is actually guilty of the misconduct. A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded. If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures. If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district. Legal Reference: Goss v. Lopez, 419 U.S. 565 (1975). Wood v. Strickland, 420 U.S. 308 (1975). Southeast Warren Comm. School District v. Dept. of Public Instruction, 285

N.W.2d 173 (Iowa 1979). Iowa Code §§ 21.5; 282.3, .4, .5 (2013). 281 I.A.C. 12.3(6). Cross Reference: 502 Student Rights and Responsibilities 503 Student Discipline Approved 10/13/03 Reviewed 12/20/17 Revised 12/20/17

Code No. 503.3

FINES - FEES - CHARGES

The board believes students should respect school district property and assist in its preservation for future

use by others. Students may be assessed fines, charges, or fees for the materials needed in a course, for

overdue school materials, for participating in activities, or for misuse of school property.

The superintendent will inform the board of the dollar amount to be charged to students or others for

fines, charges, or fees annually. Parents of students meeting specific financial eligibility standards will be

eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent. It

is the responsibility of the superintendent, in conjunction with the principal, to develop administrative


Legal Reference: Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1 (2003).

281 I.A.C. 18.

1994 Op. Att'y Gen. 23.

1990 Op. Att'y Gen. 79.

1982 Op. Att'y Gen. 227.

1980 Op. Att'y Gen. 532.

Cross Reference: 501.17 Homeless Children & Youth




Code No. 503.3E1

STANDARD FEE WAIVER APPLICATION

Date School year

All information provided in connection with this application will be kept confidential.

Name of student: Grade in school



Attendance Center/School:

Name of parent, guardian:

or legal or actual custodian

Please check type of waiver desired:

Full waiver Partial waiver Temporary waiver

Please check if the student or the student's family meets the financial eligibility criteria or is involved in

one of the following programs:

Full waiver

Free meals offered under the Children Nutrition Program

The Family Investment Program (FIP)

Transportation assistance under open enrollment

Foster care

Partial waiver

Reduced priced meals offered under the Children Nutrition Program

Temporary waiver

If none of the above apply, but you wish to apply for a temporary waiver of school fees because of serious

financial problems, please state the reason for the request:

Signature of parent, guardian:

or legal or actual custodian

Code No. 503.3R1

Page 1 of 2

STUDENT FEE WAIVER AND REDUCTION PROCEDURES

The board recognizes that while certain fees charged students are appropriate and authorized, certain

students and their families are not financially able to pay the fees. The school district will grant either full

waivers, partial waivers or temporary waivers depending upon the circumstances and the student or

student's parents' ability to meet the financial criteria.

A. Waivers -

1. Full Waivers - a student will be granted a full waiver of fees charged by the school

district if the student or student's parents meet the financial eligibility criteria for free

meals under the Child Nutrition program, Family Investment Program, or

transportation assistance under open enrollment. Students in foster care are also

eligible for full waivers.

2. Partial Waivers - a student will be granted a partial waiver of fees charged by the

school district if the student or the student's parents meet the financial eligibility

criteria for reduced price meals offered under the Child Nutrition program. The

student or parents will be pay 50% of the normal fees.

3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged

by the district in the event the student's parents are facing financial difficulty.

Temporary waivers may be applied for at any time throughout the school year and will

not extend beyond the end of the school year.

B. Application - Parents or students eligible for a fee waiver will make an application on the

form provided by the school district. Applications may be made at any time but must be

renewed annually.

C. Confidentiality - The school district will treat the application and application process as any

other student record and student confidentiality and access provisions will be followed.

D. Appeals - Denials of a waiver may be appealed to the superintendent.

E. Fines or charges assessed for damage or loss to school property are not fees and will not be

waived.

F. Notice - the school district will annually notify parents and students of the waiver. The

following information will be included in registration materials.

Code No. 503.3R1

Page 2 of 2

STUDENT FEE WAIVER AND REDUCTION PROCEDURES

Students whose families meet the income guidelines for free and reduced price lunch, the Family

Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care

are eligible to have their student fees waived or partially waived. Students whose families are

experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.

Parents or students who believe they may qualify for temporary financial hardship should contact the

building principal or secretary for a waiver form. This waiver does not carry over from year to year and

must be completed annually.

Code No. 503.4

GOOD CONDUCT RULE

Participation in school activities is a privilege. School activities provide the benefits of promoting

additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district

throughout the calendar year, whether away from school or at school. Students who wish to have the

privilege of participating in extracurricular activities must conduct themselves in accordance with board

policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject

to disciplinary measures. The principal will keep records of violations of the good conduct rule.

It is the responsibility of the superintendent to develop rules and regulations for school activities.

Students wanting to participate in school activities must meet the requirements set out by the school

district for participation in the activity.

Legal Reference: Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).

Iowa Code §§ 280.13, .13A (2003).

281 I.A.C. 12.3(6); 36.15(1).





Code No. 503.5

CORPORAL PUNISHMENT

Corporal punishment is defined as the intentional physical punishment of a student and is prohibited. It

includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to

harm or cause pain. No employee is prohibited from:

Using reasonable and necessary force, not designed or intended to cause pain, in order to

accomplish any of the following:

-- To quell a disturbance or prevent an act that threatens physical harm to any person.

-- To obtain possession of a weapon or other dangerous object within a pupil's control.

-- For the purposes of self-defense or defense of others as provided for in Iowa Code

section 704.3.

-- For the protection of property as provided for in Iowa Code section 704.4 or 704.5.

-- To remove a disruptive pupil from class or any area of school premises or from school-

sponsored activities off school premises.

-- To protect a student from the self-infliction of harm.

-- To protect the safety of others.

Using incidental, minor, or reasonable physical contact to maintain order and control.

Reasonable physical force should be commensurate with the circumstances of the situation. The

following factors should be considered in using reasonable physical force for the reasons stated in this

policy:

1. The size and physical, mental, and psychological condition of the student;

2. The nature of the student's behavior or misconduct provoking the use of physical force;

3. The instrumentality used in applying the physical force;

4. The extent and nature of resulting injury to the student, if any;

5. The motivation of the school employee using physical force.

Upon request, the student's parents are given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Legal Reference: Ingraham v. Wright, 430 U.S. 651 (1977).

Goss v. Lopez, 419 U.S. 565 (1975).

Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961).

Lai v. Erickson, PTPC Admin. Doc. 83-12 (1983).

Iowa Code §§ 279.8; 280.21 (2013).

281 I.A.C. 12.3(8); 103.

1980 Op. Att'y Gen. 275.

Cross Reference: 402.3 Abuse of Students by School District Employees




Code No. 504.1

STUDENT GOVERNMENT

The student council provides for student activities, serves as a training experience for student leaders,

promotes the common good, gives students a share in the management of the school, develops high ideals

of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school

district affairs and helps solve problems that may arise. Members of the council are student

representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for

the student government's elections, operations, and other elements of the government.





Code No. 504.2

Page 1 of 2

STUDENT ORGANIZATIONS

Secondary school student-initiated, noncurriculum-related groups and student curriculum-related groups,

upon receiving permission from the principal, may use school facilities for group meetings during non-

instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the

day in which any student attends class. Meetings will not interfere with the orderly conduct of the

education program or other school district operations. It is within the discretion of the principal to

determine whether the meetings will interfere with the orderly conduct of the education program or other

school district operations. Activities relating to and part of the education program will have priority over

the activities of another organization.

Curriculum-Related Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-

related. One or more of the following questions will be answered affirmatively if the group is curriculum-

related:

Is the subject matter of the group actually taught in a regularly offered course?

Will the subject matter of the group soon be taught in a regularly offered course?

Does the subject matter of the group concern the body of courses as a whole?

Is participation in the group required for a particular course?

Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for

meetings and other purposes before and after the instructional school day. Employees are assigned to

monitor approved meetings and may interact with curriculum-related organizations.

Noncurriculum-Related Organizations

Student-initiated, noncurriculum-related organizations are provided access to meeting space and school

district facilities.

Only students may attend and participate in meetings of noncurriculum-related groups. Such attendance

is strictly voluntary and student-initiated. As a means of determining whether a student's attendance is

voluntary, the principal may require parental consent for the student to attend the meetings.

Code No. 504.2

Page 2 of 2

STUDENT ORGANIZATIONS

Employees will be assigned to monitor approved meetings. Employees will not participate in the meeting

or assist in planning, criticizing, or encouraging attendance. Only students may be involved in and attend

the noncurriculum group’s meetings.



Legal Reference: Westside Community Board of Education v Mergens, 496 U.S. 226 (1990).

Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir.

1984), vacated and remanded on other grounds, 475 U.S. 534 (1986).

20 U.S.C. §§ 4071-4074 (1994).

Iowa Code §§ 287.1-.3; 297.9 (2001).




Code No. 504.3

STUDENT PUBLICATIONS

Students may produce official school publications as part of the curriculum under the supervision of a

faculty advisor and the principal. Official school publications include material produced in the

journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a

fee.

Any expression made by students, including student expression in official school publications, is not an

expression of official school policy. The school district, the board, and the employees or officials are not

liable in any civil or criminal action for any student expression made or published by students unless the

employees or officials have interfered with or altered the content of the student speech or expression. The

liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by

law. A faculty advisor will supervise student writers to maintain professional standards of English and

journalism and to comply with the law including, but not limited to, the restrictions against unlawful

speech. The production of official school publications is guided by the law and by the ethical standards

adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-

produced official school publication will follow the grievance procedure outlined in board policy 214.1.

Students who believe their freedom of expression in a student-produced official school publication has

been restricted will follow the grievance procedure outlined in board policy 502.6.

The superintendent is responsible for developing a student publications code. This code will include, but

not be limited to, reasonable rules including time, place, and manner of restrictions. The superintendent

will also be responsible for distributing this policy and the student publications code to the students and

their parents.



Iowa Code § 280.22 (2001).

Cross Reference: 309 Communication Channels



903.5 Distribution of Material


Code No. 504.3R1

Page 1 of 2

STUDENT PUBLICATIONS CODE

A. Official school publications defined.

An "official school publication" is material produced by students in the journalism, newspaper, yearbook, or writing classes and distributed to students either free or for a fee.

B. Expression in an official school publication. 1. No student will express, publish or distribute in an official school publication material which

is: a. obscene; b. libelous; c. slanderous; or d. encourages students to: 1) commit unlawful acts; 2) violate school rules; 3) cause the material and substantial disruption of the orderly and efficient

operation of the school or school activity; 4) disrupt or interfere with the education program; 5) interrupt the maintenance of a disciplined atmosphere; or 6) infringe on the rights of others. 2. The official school publication is produced under the supervision of a faculty advisor. C. Responsibilities of students. 1. Students writing or editing official school publications will assign and edit the news, editorial

and feature contents of the official school publications subject to the limitations of the student publications code and the law.

2. Students will strive to achieve professional standards of accuracy, fairness, objectivity and

thoroughness in each and every aspect of official school publications. 3. Students will strive to achieve professional standards of grammar, usage, punctuation and

spelling for clarity and accuracy of official school publications. D. Responsibilities of faculty advisors.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

Code No. 504.3R1

Page 2 of 2

STUDENT PUBLICATIONS CODE

E. Liability.

Student expression in an official school publication will not be deemed to be an expression of the

school district. The school district, the board, and the employees or officials are not liable in any

civil or criminal action for any student expression made or published by students unless the

employees or officials have interfered with or altered the content of the student expression. The

liability, if any, is only to the extent of interference or alteration of the speech or expression.

F. Appeal procedure.

1. Students who believe they have been unreasonably restricted in their exercise of expression in

an official student publication will seek review of the decision through the student grievance

procedure, under board policy 502.6.

2. Persons who believe they have been aggrieved by a student-produced official student

publication will file their complaint through the citizen grievance procedure, under board

policy 214.1.

G. Time, place and manner of restrictions on official school publications.

1. Official student publications may be distributed in a reasonable manner on or off school

premises.

2. Distribution in a reasonable manner will not encourage students to:

a. commit unlawful acts;

b. violate school rules;

c. cause the material and substantial disruption of the orderly and efficient operation of

the school district or school activity;

d. disrupt or interfere with the education program;

e. interrupt the maintenance of a disciplined atmosphere; or

f. infringe on the rights of others.

Code No. 504.4

STUDENT PERFORMANCES

Students, as part of the education program, may participate in contests or other public and private events

approved by the superintendent that will be of benefit to the student and the education program.

Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct

themselves in the same manner as required in the regular school day. Students who fail to abide by this

policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and

when the events do not disrupt the education program or other school district operations. The events must

be approved by the superintendent, unless it involves unusual travel and expense, in which case the board

must approve of the performance.


regulations regarding this policy. In developing the administrative regulations, these guidelines should be

followed:

Performances by student groups below the high school level should be allowed on a

very limited basis;

All groups of students should have an opportunity to participate; and,

Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education

program and the participating students. Contests or other performances by students unapproved by the

superintendent are the responsibility of the parent and the student.


Iowa Code §§ 280.13-.14 (2003).

281 I.A.C. 12.6.


503.4 Good Conduct Rule


905 Community Activities Involving Students


Code No. 504.5

STUDENT FUND RAISING

Students may raise funds for school-sponsored events with the permission of the principal and/or

superintendentAll fundraising must be approved by the Board of Directors annually. Collection boxes for

school fund raising must have prior approval from the principal before being placed on school property.



Legal Reference: Senior Class of Pekin High School v. Tharp, 154 N.W.2d 874 (Iowa 1967).

Iowa Code § 279.8 (2003).

Cross Reference: 402.9 Solicitations from Outside




704.5 Student Activities Fund

905.2 Advertising and Promotion


Code No. 504.6

STUDENT ACTIVITY PROGRAM

Participation in school activities is a privilege. School activities provide the benefits of promoting

additional interests and ability in the students during their school years and for their lifetime.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the

student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic

activity, students of the opposite sex will have a comparable opportunity for participation. Comparable

opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are

athletic activities available that will allow both boys and girls to reap the benefits of school activities,

which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense,

in which case the board will take action. The events must not disrupt the education program or other

school district operations.

A high school student who participates in school-sponsored athletics may participate in a non-school

sponsored sport during the same season with approval of his/her coach and the activities director. The

superintendent serves as final arbiter if a disagreement arises. Such outside participation will not conflict

with the school sponsored athletic activity.

It is the responsibility of the superintendent to develop administrative regulations for each school activity.

These regulations will include, but not be limited to, when physical examinations will be required, how and

when parents will be informed about the risk of the activity, academic requirements, and proof of insurance

on the student participating in certain activities. Students wanting to participate in school activities must

meet the requirements set out by the school district for participation in the activity.

Legal Reference: 20 U.S.C. §§ 1681-1683; 1685-1686 (1994).

34 C.F.R. Pt. 106.41 (2002).

Iowa Code §§ 216.9; 280.13-.14 (2003).

281 I.A.C. 12.6., 36.15.





507 Student Health and Well-Being .


Code No. 505.1

STUDENT PROGRESS REPORTS AND CONFERENCES

Students will receive a progress report at the end of each nine-week grading period. Students, who are

doing poorly, and their parents, are notified prior to the end of the semester in order to have an

opportunity to improve their grade. The board encourages the notification of students who have made

marked improvement prior to the end of the semester.

Parent-teacher conferences will be held twice a year for all students K-12 to keep the parents informed.

The conferences at the high school are not individually scheduled.

Parents, teachers, or principals may request a conference for students in grades kindergarten through

twelve in addition to the scheduled conference time. Parents and students are encouraged to discuss the

student's progress or other matters with the student's teacher.

Legal Reference: Iowa Code §§ 256.11, .11A; 280 (2003).

Iowa Code § 256E.1(1)(b)(1) (Supp. 2003).

281 I.A.C. 12.3(6), .3(7), .5(16).

Cross Reference: 505 Student Scholastic Achievement

506 Student Records


Code No. 505.2

Page 1 of 2

STUDENT PROMOTION - RETENTION - ACCELERATION

Students will be promoted to the next grade level at the end of each school year based on the student's

achievement, age, maturity, emotional stability, and social adjustment.

Reading Retention/Promotion – Grades Kindergarten through Three

In accordance with law, students in grades kindergarten through three will be assessed for their level of

reading or reading readiness. Those students who exhibit a substantial deficiency in reading will be

provided intensive reading instruction, and their parents/guardians will be provided written notice at least

annually of the deficiency and the services that will be provided which are designed to remediate the

deficiency.

Beginning May 1, 2017, unless the school district is granted a waiver, if a student’s reading deficiency is

not remedied by the end of grade three, the student’s parent/guardian will be informed that the student

may enroll in an intensive summer reading program. If the student does not enroll in the intensive

summer reading program, the student will be retained in grade three unless the student is exempt for good

cause as provided by law. If the student is exempt from participating in an intensive summer reading

program, or if the student completes the intensive summer reading program but is not reading proficient

upon completion of the program, the student may be promoted to grade four; provided, however, that the

student will continue to be provided intensive reading instruction until the student is proficient in reading.

In determining whether to promote a student in grade three to grade four, the school district will place

significant weight on any reading deficiency identified that is not yet remediated. The school district will

also weigh the student’s progress in other subject areas as well as the student’s overall intellectual,

physical, emotional, and social development. A decision to retain a student in grade three will be made

only after direct personal consultation with the student’s parent/guardian and after the formulation of a

specific plan of action to remedy the student’s reading deficiency.

The retention of a student will be determined based upon the judgment of the licensed employee and the

principal. When it becomes evident a student in grades kindergarten through eight may be retained in a

grade level for an additional year, the parents will be informed. It is within the sole discretion of the

board to retain students in their current grade level.

Students in grades nine through twelve will be informed of the required course work necessary to be

promoted each year. When it becomes evident a student in these grades will be unable to meet the

minimum credit requirements for the year, the student and parents will be informed. It is within the sole

discretion of the board to retain students in their current grade level and to deny promotion to a student.

Students in grades kindergarten through twelve with exceptional talents may, with the permission of the

principal and parents, take classes beyond their current grade level. Enrichment opportunities outside the

school district may be allowed when they do not conflict with the school district's graduation

requirements.

Code No. 505.2

Page 2 of 2

NOTE: School districts that use specific steps or processes for determining retention or acceleration

should reference the applicable criteria or where to locate the criteria in the bulleted information

above.

Legal Reference: Iowa Code §§ 256.11, .11A; 279.8; 280.3 (2015).

281 I.A.C. 12.5(16).


505 Student Scholastic Achievement

603.2 Summer School Instruction


Code No. 505.3

STUDENT HONORS AND AWARDS

The school district will provide a program that establishes honors and awards including, but not limited

to, academic letters, scholarships and good citizenship awards for students to assist students in setting

goals. Students are made aware of honors and awards and the action necessary on the part of the student

to achieve them. Students who have not attended an accredited public or private school for their entire

high school education, will not be eligible for honors and awards.

It is the responsibility of the superintendent to develop the administrative regulations regarding this

policy.


Cross Reference: 504 Student Activities



Code No. 505.4

TESTING PROGRAM

A comprehensive testing program is established and maintained to evaluate the education program of the

school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation

that reveals information concerning:

political affiliations or beliefs of the student or student’s parent:

mental or psychological problems of the student or the student's family;

sex behavior or attitudes;

illegal, anti-social, self-incriminating or demeaning behavior;

critical appraisals of other individuals with whom respondents have close family

relationships;

legally recognized, privileged and analogous relationships, such as those of lawyers,

physicians and ministers;

religious practices, affiliations or beliefs of the student or student’s parent; or

income,(other than that required by law to determine eligibility for participation in a

program or for receiving financial assistance under such program).



It is the responsibility of the board to review and approve the evaluation and testing program.

Legal Reference: No Child Left Behind, Title II, Sec. 1061, P.L. 107-110 (2002).

Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

20 U.S.C. § 1232h (1994).

Iowa Code §§ 280.3; 256B; 282.1, .3, .6 (2003).

281 I.A.C. 12.5(13), .5(21).


506 Student Records

607.2 Student Health Services


Code No. 505.5

GRADUATION REQUIREMENTS

Students must successfully complete the courses required by the board and Iowa Department of Education

in order to graduate.

It is the responsibility of the superintendent to ensure that students complete grades one through twelve

and that high school students complete 52 credits prior to graduation. The following credits will be

required:

Language Arts 8 credits

Science 6 credits

Mathematics 6 credits

Social Studies 7 credits

Health 2 credits

Computer/Business 2 credits

Fine Arts 2 credits PE 8 credits

Electives 9 credits

Required courses of study will be reviewed by the board annually.

Graduation requirements for special education students will be in accordance with the prescribed course

of study as described in their Individualized Education Program (IEP).

Legal Reference: Iowa Code §§ 256.11, .11A; 279.8; 280.3, .14 (2007).

281 I.A.C. 12.2; .3(7); .5; 41.404(6)(e).




Code No. 505.6

EARLY GRADUATION

Generally, students will be required to complete the necessary course work and graduate from high school

at the end of grade twelve. Students may graduate prior to this time if they meet the minimum graduation

requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the

school district. However, the student who graduates early may participate in commencement exercises.

Legal Reference: Iowa Code §§ 279.8; 280.3, .14 (2003).

281 I.A.C. 12.2; .3(7); .5.



Code No. 505.7

COMMENCEMENT

Students who have met the requirements for graduation will be allowed to participate in the

commencement proceedings provided they abide by the proceedings organized by the school district. It is

the responsibility of the principal to solicit input from each graduating class regarding the proceedings for

their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student's

final progress report or diploma certifying the student's completion of high school.

Legal Reference: Iowa Code §§ 279.8; 280.3, .14 (2003).

281 I.A.C. 12.2; .3(7); .5.



Code No. 505.8

PARENTAL INVOLVEMENT

Parental involvement is an important component in a student’s success in school. The board encourages parents to

become involved in their child’s education to ensure the child’s academic success. The board will:

(1) require involvement of parents in developing the Title I plan. Annual meetings will be held in the fall

and spring at which time parental input is sought for improving the program.

(2) provide necessary resources for planning and implementing effective parent involvement activity.

Resources may include personnel, equipment, print and digital materials.

(3) build the schools’ and parents’ capacity for strong parental involvement by encouraging parents

participation in their child’s education. Parents are encouraged to visit the school. Materials and

guidance will be provided for parents to help their children at home.

(4) direct the Title I and Resource teachers to coordinate and integrate parental involvement strategies under Title I and other programs.

(5) involve parents in the annual evaluation of the effectiveness of the parental involvement policy and

student achievement. An annual survey of parental satisfaction is included in the Title I plan. Title I

parents will be included on the District Advisory Committee.

(6) involve parents in Title I activities by providing childcare for parents to attend Title I meetings and

parent-teacher conferences, thus allowing full participation by all parents.

The board will review this policy annually. The superintendent is responsible for notifying parents of this policy

annually or within a reasonable time after it has been amended during the school year. It is the responsibility of the

superintendent to develop administrative regulations regarding this policy

Legal References: No Child Left Behind, Title I, Sec. 1118, P.L. 107-110.

Cross References: 903.2 Community Resource Persons and Volunteers


Code No. 506.1

of 4

EDUCATION RECORDS ACCESS

The board recognizes the importance of maintaining student records and preserving their confidentiality as provided by law. Education records are kept confidential at collection, storage, disclosure and destruction stages. The board secretary is the custodian of education records. Education records may be maintained in the central administration office or administrative office of the student's attendance center. Definitions For the purposes of this policy, the defined words have the following meaning:

• “Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution.

• “Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution. Parents of an eligible student are provided access to education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.

An education record may contain information on more than one student. Parents will have the right to access the information relating to their student or to be informed of the information. Eligible students will also have the right to access the information relating to themselves, or be informed of the information. Parents, eligible students, and other individuals authorized in accordance with law will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. Parents, other than parents of an eligible student, may be denied access to a student’s records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records. Parents, an eligible student or an authorized representative of the parents will have the right to access the student’s education records prior to an Individualized Education Program (IEP) meeting or hearing. Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the student records. Fees for copies of the records are waived if it would prevent the parents or student from accessing the records. A fee may not be charged to search or retrieve information from education records. Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the school district. If the parents or an eligible student believes the information in the education records is inaccurate, misleading or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education records. Education records may be disclosed in limited circumstances without parental or eligible student's written

permission. This disclosure is made on the condition that the education record will not be disclosed to a

third party without the written permission of the parents or the eligible student. This disclosure may be:

To school officials within the school district and AEA personnel whom the superintendent

has determined to have a legitimate educational interest, including, but not limited to, board

members, employees, school attorney, auditor, health professionals, and individuals serving

on official school committees;

Code No. 506.1

Page 2 of 4


To officials of another school district in which the student wishes to enroll, provided the other

school district notifies the parents the education records are being sent and the parents have

an opportunity to receive a copy of the records and challenge the contents of the records

unless the annual notification includes a provision that records will automatically be

transferred to new school districts;

To the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education

or state and local educational authorities;

In connection with a student’s application for, or receipt of, financial aid;

To organizations conducting studies for, or on behalf of, educational agencies or institutions

for the purpose of developing, validating, or administering predictive tests, administering

student aid programs, and improving instruction, if such studies are conducted in such a

manner as will not permit the personal identification of students and their parents by persons

other than representatives of such organizations and such information will be destroyed when

no longer needed for the purpose for which it was conducted;

To accrediting organizations;

To parents of a dependent student as defined in the Internal Revenue Code;

To comply with a court order or judicially issued subpoena, consistent with an interagency

agreement between the school district and juvenile justice agencies;

In connection with a health or safety emergency; or

As directory information.

The superintendent will keep a list of the individuals and their positions who are authorized to view a

special education student's education records without the permission of the parents or the eligible student.

Individuals not listed are not allowed access without parental or an eligible student's written permission.

This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested

or obtained access to a student's education records, the date access was given and their legitimate

educational interest or purpose for which they were authorized to view the records. The superintendent,

however, does not need to keep a list of the parents, authorized educational employees, officers and

agencies of the school district who have accessed the student’s education records. This list for an

education record may be accessed by the parents, the eligible student and the custodian of education

records.

Permanent student records, including a student's name, address, phone number, grades, attendance record,

classes attended, grade level completed and year completed may be maintained without time limitation.

Permanent education records will be kept in a fire-safe vault or they may be maintained electronically

with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to

provide educational services to a special education student, the parents or eligible student are notified. This

notice is normally given after a student graduates or otherwise leaves the school district. If the parents or

Code No. 506.1

Page 3 of 4


eligible student request that the personally identifiable information be destroyed, the school district will

destroy the records except for permanent records. Prior to the destruction of the records, the school district

must inform the parents or eligible student the records may be needed by the parents or eligible student for

social security benefits or other purposes. For purposes of policy, “no longer needed to provide educational

services” means that a record is no longer relevant to the provision of instruction, support, or related

services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed

for accountability and audit purposes must be retained for five years after completion of the activity for

which funds were used.

The school district will cooperate with the juvenile justice system in sharing information contained in

permanent student records regarding students who have become involved with the juvenile justice

system. The school district will enter into an interagency agreement with the juvenile justice agencies

(agencies) involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in

order to promote and collaborate between the school district and the agencies to improve school safety,

reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to

support alternatives to in-school and out-of-school suspensions and expulsions which provide structured

and well supervised educational programs supplemented by coordinated and appropriate services designed

to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully

completing their education.

The school district may share any information with the agencies contained in a student's permanent record,

which is directly related to the juvenile justice system's ability to effectively serve the student. Prior to

adjudication information contained in the permanent record may be disclosed by the school district to the

parties without parental consent or court order. Information contained in a student's permanent record may

be disclosed by the school district to the agencies after adjudication only with parental consent or a court

order. Information shared pursuant to the agreement is used solely for determining the programs and

services appropriate to the needs of the student or student's family or coordinating the delivery of programs

and services to the student or student's family.

Information shared under the agreement is not admissible in any court proceedings, which take place prior

to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or

actual custodian. Confidential information shared between the school district and the agencies will remain

confidential and will not be shared with any other person, unless otherwise provided by law.

Confidential information shared between the school district and the agencies will remain confidential and

will not be shared with any other person, unless otherwise provided by law. The school district may

discontinue information sharing with an agency if the school district determines that the agency has

violated the intent or letter of the agreement.

Agencies will contact the principal of the attendance center where the student is currently or was

enrolled. The principal will then forward copies of the records within a reasonable time following receipt

of the request.

Code No. 506.1

Page 4 of 4


The school district will provide training or instruction to employees about parents' and eligible students'

rights under this policy. Employees will also be informed about the procedures for carrying out this

policy. It is the responsibility of the superintendent to annually notify parents and eligible students that

they have the right to:

(1) Inspect and review the student’s education records;

(2) Seek amendment of the student’s education records that the parent or eligible student believes

to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights;

(3) Consent to disclosures of personally identifiable information contained in the student’s education

records, except to the extent that the law authorizes disclosure without consent; and

(4) File a complaint with the U.S. Department of Education concerning alleged failures by the district

to comply with the law.

The notice is given in a parents’ or eligible student’s native language. Should the school district collect

personal information from students for the purposes of marketing or selling that information, the school

district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school

district failed to comply with this policy. Complaints are forwarded to Family Policy Compliance Office,

U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-4605.

Legal Reference: 20 U.S.C. § 1232g, 1415

34 C.F.R. Pt. 99, 300, .610 et seq.

Iowa Code §§ 22; 279.9B, 280.24,.25, 622.10

281 I.A.C. 12.3(4); 41

1980 Op. Att'y Gen. 720, 825.



506 Student Records



708 Care, Maintenance and Disposal of School District Records

901 Public Examination of School District Records


Code No. 506.1E1

STUDENT RECORDS CHECKLIST

Co

py

to

Par

ent

Up

on

Req

ues

t

Par

ent

Sig

.

Req

uir

ed*

*

Use

r M

ust

Su

b.

Wri

tten

Reg

.*

No

Par

ent

Sig

.

Req

uir

ed

Par

ent

No

tify

in

Ad

van

ce

Par

ent

No

tify

of

Rel

ease

Req

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ade

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t

of

Stu

d.

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.

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e. H

eari

ng

Fo

ll.

b/w

rtn

. d

ecis

ion

t/P

ar.

Subpoena or Judicial

Order

Lawfully Issued

Student Financial Aid Written Request

School or Staff in Same

School System

No Written Request

Necessary

Other School System

Where Student Plans

to Enroll

506.1E2

United States

Comptroller General

506.1E2

Dept. of Health,

Education and Welfare

Secretary

506.1E2

National Institute

of Education

506.1E2

Iowa Dept. of

Education Official

506.1E2

Parent Inspection of

Student Educational

Records

506.1E5

Parent Request for

Hearing to Challenge

Record

506.1E4

Parent Authorization

for School to Release

Information

5061.E3

Notification of Transfer

of Student Records 506.1E6

*Such written request is available for inspection by the parent or student and the school official responsible

for record maintenance.

**When a student has attained the age of 18 years or is attending an institution of post-secondary education,

the permission or consent required of the rights accorded the parent of the student will thereafter be

required of and accorded only to the student.

Code No. 506.1E2

REQUEST OF NONPARENT FOR EXAMINATION OR COPIES OF STUDENT RECORDS

The undersigned hereby requests permission to examine the

Community School District's official student records of:

,

(Legal Name of Student) (Date of Birth)

The undersigned requests copies of the following official student records of the above student:

The undersigned certifies that they are (check one):

(a) An official of another school system in which the student intends to enroll. ( )

(b) An authorized representative of the Comptroller General of the United States. ( )

(c) An authorized representative of the Secretary of

the U.S. Department of Education or U.S. Attorney General

( )

(d) An administrative head of an education agency as defined in Section 408 of

the Education Amendments of 1974.

( )

(e) An official of the Iowa Department of Education. ( )

(f) A person connected with the student's application for, or receipt of, financial

aid (SPECIFY DETAILS ABOVE.)

( )

The undersigned agrees that the information obtained will only be redisclosed consistent with state or

federal law without the written permission of the parents of the student, or the student if the student is of

majority age.

(Signature)

(Title)

(Agency)

APPROVED: Date:

Address:

Signature: City:

Title: State: ZIP:

Dated: Phone Number:

Code No. 506.1E3

AUTHORIZATION FOR RELEASE OF STUDENT RECORDS

The undersigned hereby authorizes

School District to release copies of the following official student records:

concerning

(Full Legal Name of Student) (Date of Birth)

from 20 to 20

(Name of Last School Attended) (Year(s) of Attend.)

The reason for this request is:

My relationship to the child is:

Copies of the records to be released are to be furnished to:

( ) the undersigned

( ) the student

( ) other (please specify)

(Signature)

Date:

Address:

City:

State: ZIP

Phone Number:

Code No. 506.1E4

REQUEST FOR HEARING ON CORRECTION OF STUDENT RECORDS

To: Address:

Board Secretary (Custodian)

I believe certain official student records of my child, , (full legal name of

student), (school name), are inaccurate, misleading or in violation of privacy rights of

my child.

The official education records which I believe are inaccurate, misleading or in violation of the privacy

or other rights of my child are:

The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights

of my child is:

My relationship to the child is:

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified

in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer

in writing within ten days after my receipt of the decision or a right to place a statement in my child's

record stating I disagree with the decision and why.

(Signature)

Date:

Address:

City:

State: ZIP

Phone Number:

Code No. 506.1E5

REQUEST FOR EXAMINATION OF STUDENT RECORDS

To: Address:

Board Secretary (Custodian)

The undersigned desires to examine the following official education records.

of ,

(Full Legal Name of Student) (Date of Birth) (Grade)

(Name of School)

My relationship to the student is:

(check one)

I do

I do not

desire a copy of such records. I understand that a reasonable charge may be made for the copies.

(Parent's Signature)

APPROVED: Date:

Address:

Signature: City:

Title: State: ZIP

Dated: Phone Number:

Code No. 506.1E6

NOTIFICATION OF TRANSFER OF STUDENT RECORDS

To: Date:

Parent/or Guardian

Street Address:

City/State ZIP:

Please be notified that copies of the Community School District's official

student records concerning , (full legal name of student) have been transferred to:

School District Name Address

upon the written statement that the student intends to enroll in said school system.

If you desire a copy of such records furnished, please check here and return this form to the

undersigned. A reasonable charge will be made for the copies.

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy

or other rights of the student, you have the right to a hearing to challenge the contents of such records.

(Name)

(Title)

Code No. 506.1E7

LETTER TO PARENT REGARDING RECEIPT OF A SUBPOENA

Date

Dear (Parent) :

This letter is to notify you that the Community School District has received

a (subpoena or court order) requesting copies of your child's permanent records. The specific

records requested are .

The school district has until (date on subpoena or court order) to deliver the documents

to (requesting party on subpoena or court order). If you have any questions, please do not hesitate to

contact me at (phone #) .

Sincerely,

(Principal or Superintendent)

Code No. 506.1E8

Page 1 of 2

JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT

Statement of Purpose: The purpose of this Agreement is to allow for the sharing of information among

the School District and the Agencies prior to a student’s adjudication in order to promote and collaborate

to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-

of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and

expulsions which provide structured and well supervised educational programs supplemented by

coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and

expulsions and to support students in successfully completing their education.

Identification of Agencies: This agreement is between the Essex Community School District (hereinafter

“School District”) and ______________________________________

(agencies listed) (hereinafter “Agencies”)

Statutory Authority: This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R.

99.38 (2012).

Parameters of Information Exchange:

1. The School District may share any information with the Agencies contained in a student’s

permanent record which is directly related to the juvenile justice system’s ability to

effectively serve the student.

2. Prior to adjudication information contained in the permanent record may be disclosed by the

School District to the Agencies without the parental consent or a court order.

3. Information contained in a student’s permanent record may be disclosed by the School

District to the Agencies after adjudication only with parental consent or a court order.

4. Information shared pursuant to the agreement is used solely for determining the programs and

services appropriate to the needs of the student tor student’s family or coordinating the

delivery of programs and services to the student ore student’s family.

5. Information shared under the agreement is not admissible in any court proceedings which

take place prior to a disposition hearing, unless written consent is obtained from a student’s

parent, guardian, or legal or actual custodian.

6. Information obtained by the school from other juvenile justice agencies may not be used as

the basis for disciplinary action of the student.

7. This agreement only governs a school district’s ability to share information and the purposes

for which that information can be used. Other agencies are bound by their own respective

confidentiality policies.

Records’ Transmission: The individual requesting the information should contact the principal of the

building in which the student is currently enrolled or was enrolled. The principal will forward the records

within 10 business days of the request.

Confidentiality: Confidential information shared between the Agencies and the school district will

remain confidential and will not be shared with any other person, unless otherwise provided by law.

Information shared under the agreement is not admissible in any court proceedings which take place prior

to a disposition hearing, unless written consent is obtained from a student’s parent. Agencies or

individuals violating the terms of this agreement subject their entity represented and themselves

personally to legal action pursuant to federal and state law.

Code No. 506.1E8

Page 2 of 2

JUVENILE JUSTICE AGENCY INFORMATION SHARING AGREEMENT

Amendments: This agreement constitutes the entire agreement among the agencies with respect to

information sharing. Agencies may be added to this agreement at the discretion of the school district.

Term: This agreement is effective from _______________________________

(September 1, 20_____ or other date)

Termination: The School District may discontinue information sharing with an Agency if the School

District determines that the Agency has violated the intent or letter of this Agreement.

APPROVED:

Signature:_________________________________ Address:______________________________

Title:_____________________________________ City:_________________________________

Agency:__________________________________ State:__________________ZIP____________

Dated:____________________________________ Phone Number:_________________________


Title:_____________________________________ City:_________________________________

Agency:__________________________________ State:__________________ZIP____________



Title:_____________________________________ City:_________________________________

Agency:__________________________________ State:__________________ZIP____________



Title:_____________________________________ City:_________________________________

Agency:__________________________________ State:__________________ZIP____________


This agreement is optional and can only be used if the board has adopted a policy approving its use.

Code No. 506.1E9

Page 1 of 2

ANNUAL NOTICE

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of

age ("eligible students") certain rights with respect to the student's education records. They are:

(1) The right to inspect and review the student's education records within 45 days of the day

the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school

official) a written request that identifies the record(s) they wish to inspect. The principal

will make arrangements for access and notify the parent or eligible student of the time and

place where the records may be inspected.

(2) The right to request the amendment of the student's education records that the parent or

eligible student believes are inaccurate or misleading or in violation of the student's privacy

rights.

Parents or eligible students may ask the school district to amend a record that they believe

is inaccurate or misleading. They should write the school principal, clearly identify the part

of the record they want changed, and specify why it is inaccurate or misleading.

If the district decides not to amend the record as requested by the parent or eligible student,

the district will notify the parent or eligible student of the decision and advise them of their

right to a hearing regarding the request for amendment. Additional information regarding

the hearing procedures will be provided to the parent or eligible student when notified of

the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the

student's education records, except to the extent that FERPA authorizes disclosure without

consent.

One exception, which permits disclosure without consent is disclosure to school officials

with legitimate educational interests. A school official is a person employed by the district

as an administrator, supervisor, instructor, or support staff member (including health or

medical staff and law enforcement unit personnel); a person serving on the school board; a

person or company with whom the district has contracted to perform a special task (such as

an attorney, auditor, AEA employees, medical consultant, or therapist); or a parent or

student serving on an official committee, such as a disciplinary or grievance committee or

student assistance team, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in

order to fulfill his or her professional responsibility.

Any student over the age of 18 or parent not wanting this information released to the public must make

objection in writing to the principal. The objection needs to be renewed annually.

Code No. 506.1E9

Page 2 of 2

ANNUAL NOTICE

NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, E-MAIL

ADDRESS, GRADE LEVEL, ENROLLMENT STATUS, MAJOR FIELD OF STUDY,

PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT

AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE,

DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR

INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND

OTHER SIMILAR INFORMATION.

(5) The right to file a complaint with the U.S. Department of Education concerning alleged

failures by the district to comply with the requirements of FERPA. The name and address

of the office that administers FERPA is:

Family Policy Compliance Office, U.S. Department of Education,

400 Maryland Ave., SW, Washington, DC, 20202-4605.

Code No. 506.1R1

Page 1 of 2

USE OF STUDENT RECORDS REGULATION

Student records are all official records, files, and data directly related to students, including all material

incorporated into each student's cumulative record folder and intended for school use or to be available to

parties outside the school or school system specifically including, but not necessarily limited to: dates of

attendance; academic work completed; level of achievement (grades, standardized test scores); attendance

data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results;

health data; family background information; teacher or counselor ratings and observations; and verified

reports of serious or recurrent behavior patterns.

The intent of this regulation is to establish procedures for granting requests from parents for access to

their child's records, use of the data, and procedures for its transmittal within forty-five calendar days.

A. Access to Records

1. The parent or legal guardian of a student will have access to these records upon written

request to the board secretary.

The parent or legal guardian will, upon written request to the board secretary, have the

opportunity to receive an interpretation of the records, have the right to question the data,

and, if a difference of opinion is noted, is permitted to file a letter in the cumulative folder

stating the dissenting person's position. If further challenge is made to the record, the normal

appeal procedures established by school policy will be followed.

A student, eighteen years or older, has the right to determine who, outside the school system,

has access to the records. Parents of students who are 18 years or older but still dependents

for income tax purposes may access the student's records without prior permission of the

student.

2. School officials having access to student records are defined as having a legitimate

educational interest. A school official is a person employed by the school district as an

administrator, supervisor, instructor or support staff member (including health or medical

staff and law enforcement unit personnel); a person serving on the school board; a person or

company with whom the school district has contracted to perform a special task (such as an

attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student

serving on an official committee, such as disciplinary or grievance committee or student

assistance team, or assisting another school official in performing his or her tasks.

B. Release of Information Outside the School

1. To release student records to other school(s) in which the student intends to enroll, the

parents, legal guardian, or eligible student must be notified of the transfer and the kinds of

information being released unless the school district annually notifies parents that the records

will be sent automatically.

Code No. 506.1R1

Page 2 of 2

USE OF STUDENT RECORDS REGULATION

2. Student records may be released to official education and other government agencies only if

allowed by state or federal law. 3. To release student records to other persons or agencies, written consent is given by the parent,

legal guardian, or a student of majority age. This consent form will state which records are released, to whom they are released, and the reason for the release. A copy of the specific records being released will be made available to the person signing the release form if requested.

4. Before furnishing student records in compliance with judicial orders or pursuant to any

lawfully issued subpoena, the school district will make a reasonable attempt to notify the parents, legal guardian, or eligible student are notified in advance.

5. Student records may be shared with juvenile justice agencies with which the school district

has an interagency agreement. This information is shared without prior parental consent. The agreement is a public document available for inspection.

Hearing Procedures 1. Upon parental request, the school district will hold a hearing regarding the content of a

student’s records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.

2. The hearing will be held within a reasonable time after receipt of the parent or eligible

student’s request. The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.

3. The hearing officer may be an employee of the school district so long as the employee does

not have a direct interest in the outcome of the hearing. 4. The parents or eligible student will be given a full and fair opportunity to present evidence

relevant to the issues. The parent or eligible student may be represented by an individual at their choice at their own expense.

5. The hearing officer will render a written decision within a reasonable period after the hearing.

The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.

6. The parents may appeal the hearing officers decision to the superintendent within 5 days

if the superintendent does not have a direct interest in the outcome of the hearing. 7. The parents may appeal the superintendent’s decision or the hearing officer's decision if the

superintendent was unable to hear the appeal, to the board within 5 days. It is within the discretion of the board to hear the appeal.

Code No. 506.2

STUDENT DIRECTORY INFORMATION

Student directory information is designed to be used internally within the school district. Directory

information is defined in the annual notice. It may include the student's name, grade level, enrollment

status, major field of study, participation in officially recognized activities and sports, weight and height

of members of athletic teams, degrees and awards received, photograph and other likeness.

Prior to developing a student directory or to giving general information to the public, parents will be

given notice annually of the intent to develop a directory or to give out general information and have the

opportunity to deny the inclusion of their child's information in the directory or in the general information

about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that

will inform parents.


34 C.F.R. Pt. 99.37.

Iowa Code § 22; 622.10 (2003).

281 I.A.C. 12.3(6); 41.20.

1980 Op. Att'y Gen. 720.


506 Student Records

901 Public Examination of School District Records


Code No. 506.2E1

AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

The Essex Community School District has adopted a policy designed to assure parents and students the

full implementation, protection and enjoyment of their rights under the Family Educational Rights and

Privacy Act of 1974 (FERPA). A copy of the school district's policy is available for review in the office

of the superintendent.

This law requires the school district to designate as "directory information" any personally identifiable

information taken from a student's educational records prior to making such information available to the

public.

The school district has designated the following information as directory information: student's name;

grade level; enrollment status; major field of study; participation in officially recognized activities and

sports; weight and height of members of athletic teams; degrees and awards received; photograph and

other likeness. You have the right to refuse the designation of any or all of the categories of personally

identifiable information as directory information with respect to your student provided that you notify the

school district in writing not later than ______________, 20____ of this school year. If you desire to

make such a refusal, please complete and return the slip included in your registration packet.

If you have no objection to the use of student information, you do not need to take any action.

Code No. 506.3

STUDENT PHOTOGRAPHS

The board will permit student "portrait" photographs to be taken on school premises by a commercial

photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student

"portraits." In no case will students be required to have their picture taken or be pressured to purchase

pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the

yearbook or student newspaper.


rules regarding student photographs.


1980 Op. Att'y Gen. 114.

Cross Reference: 506 Student Records


Code No. 506.4

STUDENT LIBRARY CIRCULATION RECORDS

Student library circulation records are designed to be used internally to assist in the orderly administration

of the school district libraries and media center. As a general rule, student library circulation records are

considered confidential records and will not be released without parental consent. Individuals who may

access such records include a student's parents, the student, authorized licensed employees, authorized

government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner

and Director of the National Institute of Education, and the Assistant Secretary for Education and State

Education Department. Appropriate authorities in a health or safety emergency may access the student's

library circulation records without the approval or the notification of the student's parents. Parents may

not access records, without the student's permission, of a student who has reached the age of majority or

who is attending a post-secondary educational institution unless the student is considered a dependent for

tax purposes.

It is the school librarian's responsibility, as the person maintaining the student library circulation records,

to approve requests for access to student library circulation records. Students' library circulation records

may be accessed during the regular business hours of the school district. If copies of documents are

requested, a fee for such copying is charged.

It is the responsibility of the superintendent, in conjunction with the school librarian, to develop

administrative regulations regarding this policy.


34 C.F.R. Pt. 99 (2002).

Iowa Code §§ 22; 622.10 (2003).

281 I.A.C. 12.3(6).

1980 Op. Att'y Gen. 720, 825.



Code No. 506.2R1

USE OF DIRECTORY INFORMATION

The student handbook or similar publication will be made available to each student which contains

general information about the school will contain the following statement which is published at least

annually in a prominent place or in a newspaper of general circulation in the school district:

The following information may be released to the public in regard to any individual student

of the school district as needed. Any student over the age of eighteen or parent not wanting

this information released to the public must make objection in writing by ,

20____ to the principal. The objection needs to be renewed annually.

NAME, ADDRESS, TELEPHONE LISTING, EMAIL ADDRESS, DATE

AND PLACE OF BIRTH, MAJOR FIELD OF STUDY, PARTICIPATION IN

OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND

HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF

ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST

RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE

STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR

INFORMATION.

DATED , 20 .

Appendix A

Code No. 507.2

Page 1 of 2

Administration of Medication to Students

Some students may need prescription and nonprescription medication to participate in their educational program.

Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a signed and dated written

statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or

in the manufacturer's container.

When administration of the medication requires ongoing professional health judgment, an individual health plan shall be

developed by the licensed health personnel with the student and the student's parent. Students who have demonstrated

competence in administering their own medications may self-administer their medication. A written statement by the student's

parent shall be on file requesting coadministration of medication, when competence has been demonstrated. By law, students

with asthma or other airway constricting diseases may self -administer their medication upon approval of their parents and

prescribing physician regardless of competency.

Persons administering medication shall include the licensed registered nurse, parent, physician, and persons who have

successfully completed a medication administration course reviewed by the Board of Pharmacy Examiners. A medication

administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of

course completion kept on file at the agency.

Legal Reference: §124.101(1), Code of Iowa

§147.107, Code of Iowa


§155A.4(2), Code of Iowa




Education [281]—§41.12(11) IAC

Pharmacy [657]—§8.32(124, 155A), IAC

Nursing Board [655]—§6.2(152), IAC





Approved Reviewed Revised

Appendix A

Code No. 507.2

Page 2 of 2

Administration of Medication to Students

A written medication administration record shall be on file including:

• date;

• student’s name;

• prescriber or person authorizing administration;

• medication;

• medication dosage;

• administration time;

• administration method;

• signature and title of the person administering medication; and

• any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented. Emergency protocols for medication-

related reactions shall be posted. Medication information shall be confidential information.

Note: This law reflects the Iowa Department of Education’s special education administrative rule regarding

administration of medication. Since there are no rules addressing students not receiving special education services, IASB

has written the sample policies and regulations to address all students.

Iowa law requires school districts to allow students with asthma or other airway constricting disease to carry and self-

administer their medication as long as the parents and prescribing physician report and approve in writing. Students do not

have to prove competency to the school district. The consent form, see Appendix B, is all that is required. School districts

that determine students are abusing their self-administration may either withdraw the self-administration if medically

advisable or discipline the student, or both.

Appendix B

Code No. 507.2E3 Page 1 of 2

Authorization-Asthma or Airway Constricting Medication Self-Administration – NEW

Consent Form

_____________________________ ___/___/___ _________________ ___/___/___ Student's Name (Last), (First) (Middle) Birthday School Date

In order for a student to self-administer medication for asthma or any airway constricting disease:

Parent/guardian provides signed, dated authorization for student medication self-administration.

Physician (person licensed under chapter 148, 150, or 150A, physician, physician's assistant, advanced registered

nurse practitioner, or other person licensed or registered to distribute or dispense a prescription drug or device in the

course of professional practice in Iowa in accordance with section 147.107, or a person licensed by another state in a

health field in which, under Iowa law, licensees in this state may legally prescribe drugs) provides written

authorization containing:

o purpose of the medication,

o prescribed dosage,

o times or;

o special circumstances under which the medication is to be administered.

The medication is in the original, labeled container as dispensed or the manufacturer's labeled container containing the

student name, name of the medication, directions for use, and date.

Authorization is renewed annually. If any changes occur in the medication, dosage or time of administration, the

parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, a student with asthma or other airway constricting disease may possess and use

the student's medication while in school, at school-sponsored activities, under the supervision of school personnel, and before

or after normal school activities, such as while in before-school or after-school care on school-operated property. If the student

abuses the self-administration policy, the ability to self- administer may be withdrawn by the school or discipline may be

imposed.

Pursuant to state law, the school district or accredited nonpublic school and its employees are to incur no liability, except for

gross negligence, as a result of any injury arising from self-administration of medication by the student. The parent or guardian

of the student shall sign a statement acknowledging that the school district or nonpublic school is to incur no liability, except

for gross negligence, as a result of self-administration of medication by the student as established by Iowa Code § 280.16.

Medication Dosage Route Time

Purpose of Medication & Administration /Instructions

Click here to Return to Primer

Appendix B

Code No. 507.2E3 Page 2 of 2

Authorization-Asthma or Airway Constricting Medication Self-Administration – NEW

Consent Form

/ /

Special Circumstances Discontinue/Re-Evaluate/

Follow-up Date

/ /

Prescriber’s Signature Date

Prescriber’s Address Emergency Phone

I request the above named student possess and self-administer asthma or other airway constricting disease

medication(s) at school and in school activities according to the authorization and instructions.

I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any

improper use of medication or for supervising, monitoring, or interfering with a student's self-administration of

medication

I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions

change.

I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication

and equipment.

I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy

Act (FERPA).

I agree to provide the school with back-up medication approved in this form.

(Student maintains self-administration record.) (Note: This bullet is recommended but not required.)

/ /

Parent/Guardian Signature Date

(agreed to above statement)

Parent/Guardian Address Home Phone

Business Phone

Self-Administration Authorization Additional Information

Appendix C

Code No. 507.2E2

Page 1 of 2

Parental Authorization and Release Form for the Administration of Prescription

Medication to Students

_____________________________ ___/___/___ _________________ ___/___/___

Student's Name (Last), (First) (Middle) Birthday School Date

School medications and health services are administered following these guidelines:

Parent has provided a signed, dated authorization to administer medication and/or provide the health service.

The medication is in the original, labeled container as dispensed or the manufacturer's labeled container.

The medication label contains the student’s name, name of the medication, directions for use, and date.

Authorization is renewed annually and immediately when the parent notifies the school that changes are necessary.

Medication/Health Care Dosage Route Time at

School

Administration instructions

Special Considerations Directives and Signs to observe for and Side Effects

/ /

Discontinue/Re-Evaluate/Follow-up Date

/ /


Prescriber's Address Emergency Phone

I request the above named student carry medication at school and school activities, according to the prescription, instructions,

and a written record kept. Special considerations are noted above. The information is confidential except as provided to the

Family Education Rights and Privacy Act (FERPA). I agree to coordinate and work with school personnel and prescriber when

questions arise. I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining

medication and equipment.

Appendix C

Code No. 507.2E2

Page 2 of 2

Parental Authorization and Release Form for the Administration of Prescription

Medication to Students

/ /

Parent's Signature Date

Parent's Address Home Phone

Additional Information Business Phone

Authorization Form

Click here to Return to Primer

Code No. 507.9

Page 1 of 2

WELLNESS POLICY

The Essex Community School District Board of Education is committed to the optimal development of every

student. The board believes for students to have the opportunity to achieve personal, academic, developmental,

and social success, there needs to be a positive, safe, and health-promoting learning environment at every level,

in every setting.

The school district provides a comprehensive learning environment for developing and practicing lifelong

wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school

district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition

and regular physical activity. In accordance with law and this belief, the board commits to the following:

The school district will identify at least one goal in each of the following areas:

Nutrition Education and Promotion: Schools will provide nutrition education and engage in

nutrition promotion that helps students develop lifelong healthy eating behaviors.

Physical Activity: Schools will provide students with age and grade appropriate opportunities to

engage in physical activity that meet the Iowa Healthy Kids Act.

Other School Based Activities that Promote Wellness: As appropriate, schools will support students,

staff, and parents’ efforts to maintain a healthy lifestyle.

The following nutritional guidelines for food available on school campuses will be adhered to:

Meals served through the National School Lunch and School Breakfast Program will be appealing and

meet, at a minimum, nutrition requirements established by state and federal law;

Schools providing access to healthy foods outside the reimbursable meal programs before school,

during school and thirty minutes after school shall meet the United States Department of Agriculture

(“USDA”) Smart Snacks in Schools nutrition standards, at a minimum. This includes such items as

those sold through a la carte lines, vending machines, student run stores, and fundraising activities;

Snacks provided to students during the school day without charge (e.g., class parties) will meet

standards set by the district in accordance law. The district will provide parents a list of foods and

beverages that meet nutrition standards for classroom snacks and celebrations; and

Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks

in school nutritional standards on campus during the school day.

The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by:

Reviewing the policy at least every three years and recommending updates as appropriate for board

approval;

Implementing a process for permitting parents, students, representatives of the school food authority,

teachers of physical education, school health professionals, the school board, administrators and the

public to participate in the development, implementation, and periodic review and update of the policy;

Making the policy and updated assessment of the implementation available to the public (e.g., posting

on the website, newsletters, etc). This information shall include the extent to which the schools are in

compliance with policy and a description of the progress being made in attaining the goals of the

policy; and

Code No. 507.9

Page 2 of 2

WELLNESS POLICY

Developing administrative regulations, which shall include specific wellness goals and indicators for

measurement of progress consistent with law and district policy.

Legal Reference: 42 U.S.C. §§ 1751 et seq.

42 U.S.C. §§ 1771 et seq.

Iowa Code §§ 256.7(29); 256.11(6).

281 I.A.C. 12.5; 58.11.

Cross Reference: 504.5 Student Fund Raising


710 School Food Services

Approved Reviewed 03/20/19 Revised 03/20/19

Code No. 507.9R1

Page 1 of 2

WELLNESS REGULATION

To implement the Wellness Policy, the following district specific goals have been established:

Goal 1 – Nutrition Education and Promotion: Schools will provide nutrition education and engage in

nutrition promotion that help students develop lifelong healthy eating behaviors. The goal(s) for addressing

nutrition education and nutrition promotion include the following:

Include enjoyable, developmentally-appropriate, culturally-relevant, and participatory activities,

such as cooking demonstrations or lessons, promotions, taste-testing, farm visits, and school

gardens;

Promote fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, and healthy

foods;

Emphasize caloric balance between food intake and energy expenditure (promotes physical

activity/exercise);

Link with school meal programs, cafeteria nutrition promotion activities, school gardens, Farm to

School programs, other school foods, and nutrition-related community services;

Utilize the Pick A Better Snack Program.

Goal 2 – Physical Activity: Schools will provide students and staff with age and grade appropriate

opportunities to engage in physical activity that meet federal and state guidelines, including the Iowa

Healthy Kids Act. The goal(s) for addressing physical activity include the following:

Promote the benefits of a physically active lifestyle and help students develop skills to engage in

lifelong healthy habits;

Engage students in moderate to vigorous activity during at least 50 percent of physical education

class time;

Encourage teachers to incorporate movement and kinesthetic learning approaches into core subject

instructions when possible;

Ensure physical activity is not used for or withheld as a punishment;

Afford elementary students with recess according to the following:

o At least 20 minutes a day;

o Outdoors as weather and time permits;

o Encourages moderate to vigorous physical activity.

Goal 3 – Other School-Based Activities that Promote Student Wellness: Schools will support student,

staff, and parents’ efforts to maintain a healthy lifestyle, as appropriate. The goal(s) for addressing other

school-based activities that promote student wellness include the following:

Provide parents a list of foods and beverages that meet nutrition standards for classroom snacks

and celebrations;

Develop a plan to promote staff health and wellness;

Engage students and parents, through taste-tests of new school meal items and surveys to identify

new, healthful, and appealing food choices;

Permit students to bring and carry water bottles filled with water throughout the day;

Discourage students from sharing foods or beverages during meal or snack times, given concerns

about allergies and dietary needs.

Code No. 507.9R1

Page 2 of 2

WELLNESS REGULATION

Public Involvement: There is a process for permitting parents, students, representatives of the school

food authority, teachers of physical education, school health professionals, the school board,

administrators and the public to participate in the development, implementation, and periodic review

and update of the policy.

The district has a local wellness policy committee to advise the district on the development,

implementation, and improvement of the school wellness policy;

NOTE: School districts are required by federal law to have at least one specific wellness goal in

each of the goal areas identified above. These goal areas include the following: nutrition promotion

and education, physical activity, and other school-based activities that promote student wellness.

Options have been provided, but districts must remember the sample policy and sample regulation

cannot be adopted in the current format. School boards and administration must make a choice for

all text in italicized brackets.

NOTE: The Iowa Department of Education has tools and resources available to help districts with

progress reports and other aspects of policy implementation and review. Please visit the “School

Wellness Policy” section of the Iowa Department of Education’s website, located at:

https://www.educateiowa.gov/pk-12/nutrition-programs/school-wellness.

https://www.educateiowa.gov/pk-12/nutrition-programs/school-wellness

Code No. 507.1

STUDENT HEALTH AND IMMUNIZATION CERTIFICATES

Students desiring to participate in athletic activities will have a physical examination by a licensed

physician and provide proof of such an examination to the school district. A physical examination and

proof of such an examination is encouraged and in some instances may be required by the

administration for students enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician is on file

at the attendance center. Each student will submit an up-to-date certificate of health upon the request of

the superintendent. Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization

against diphtheria, pertussis, tetanus, poliomyelitis, rubella, rubella, and other immunizations required

by law. The student may be admitted conditionally to the attendance center if the student has not yet

completed the immunization process but is in the process of doing so. Failure to meet the immunization

requirement will be grounds for suspension, expulsion or denial of admission. Upon recommendation

of the Iowa Department of Education and Iowa Department of Public Health, students entering the

district for the first time may be required to pass a TB test prior to admission. The district may conduct

TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or

religious reasons recognized under the law. The student must provide a valid Iowa State Department of

Health Certificate of Immunization Exemption to be exempt from this policy.

Legal Reference: Iowa Code §§ 139.9; 280.13 (2003).

281 I.A.C. 33.5.

641 I.A.C. 7.

Cross Reference: 402.2 Child Abuse Reporting




Code No. 507.2

ADMINISTRATION OF MEDICATION TO STUDENTS

Some students may need prescription and nonprescription medication to participate in their educational

program.

Medication shall be administered when the student's parent or guardian (hereafter "parent") provides a

signed and dated written statement requesting medication administration and the medication is in the

original, labeled container, either as dispensed or in the manufacturer's container.

When administration of the medication requires ongoing professional health judgment, an individual

health plan shall be developed by an authorized practitioner with the student and the student's parent.

Students who have demonstrated competence in administering their own medications may self-administer

their medication. A written statement by the student's parent shall be on file requesting co-administration

of medication, when competence has been demonstrated. By law, students with asthma or other airway

constricting diseases may self -administer their medication upon approval of their parents and prescribing

physician regardless of competency.

Persons administering medication shall include the licensed registered nurse, physician, persons who have

successfully completed a medication administration course, or be an authorized practitioner, including

parents. A medication administration course and periodic update shall be conducted by a registered nurse

or licensed pharmacist, and a record of course completion kept on file at the agency.

A written medication administration record shall be on file including:

• date;

• student’s name;

• prescriber or person authorizing administration;

• medication;

• medication dosage;

• administration time;

• administration method;

• signature and title of the person administering medication; and

• any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented. Emergency

protocols for medication-related reactions shall be posted. Medication information shall be confidential

information.

Legal Reference: Iowa Code §§124.101(1), 147.107, 152.1, 155A.4(2), 280.16, 280.23 (2005)

Education [281] IAC § 41.404(3)

Pharmacy [657] IAC § 8.32(124, 155A)

Nursing Board [655] IAC § 6.2(152), IAC






Code No. 507.2E1

Page 1 of 2

AUTHORIZATION ASTHMA OR AIRWAY CONSTRICTING MEDICATION

SELF-ADMINISTRATION CONSENT FORM

____________________________________ ___/___/___ _______________________

____/____/____

Student's Name (Last), (First) (Middle) Birth Date School

Date

In order for a student to self-administer medication for asthma or any airway constricting disease:

Parent/guardian provides signed, dated authorization for student medication self-administration.

Physician (person licensed under chapter 148, 150, or 150A, physician, physician's assistant,

advanced registered nurse practitioner, or other person licensed or registered to distribute or

dispense a prescription drug or device in the course of professional practice in Iowa in accordance

with section 147.107, or a person licensed by another state in a health field in which, under Iowa

law, licensees in this state may legally prescribe drugs) provides written authorization containing:

o purpose of the medication,

o prescribed dosage,

o times or;

o special circumstances under which the medication is to be administered.

The medication is in the original, labeled container as dispensed or the manufacturer's labeled

container containing the student name, name of the medication, directions for use, and date.

Authorization is renewed annually. If any changes occur in the medication, dosage or time of

administration, the parent is to notify school officials immediately. The authorization shall be

reviewed as soon as practical.

Provided the above requirements are fulfilled, a student with asthma or other airway constricting disease

may possess and use the student's medication while in school, at school-sponsored activities, under the

supervision of school personnel, and before or after normal school activities, such as while in before-

school or after-school care on school-operated property. If the student abuses the self-administration

policy, the ability to self- administer may be withdrawn by the school or discipline may be imposed.

Pursuant to state law, the school district or accredited nonpublic school and its employees are to incur no

liability, except for gross negligence, as a result of any injury arising from self-administration of

medication by the student. The parent or guardian of the student shall sign a statement acknowledging

that the school district or nonpublic school is to incur no liability, except for gross negligence, as a result

of self-administration of medication by the student as established by Iowa Code § 280.16.

_____________________________________ _______________ _____________________

Medication Dosage Route

Time

Purpose of Medication & Administration /Instructions

Code No.

507.2E1

Page 2 of 2

AUTHORIZATION-ASTHMA OR AIRWAY CONSTRICTING MEDICATION

SELF-ADMINISTRATION CONSENT FORM

/ /

Special Circumstances Discontinue/Re-Evaluate/Follow-up

Date

_____/_____/_____


Prescriber’s Address Emergency Phone

I request the above named student possess and self-administer asthma or other airway constricting

disease medication(s) at school and in school activities according to the authorization and

instructions.

I understand the school district and its employees acting reasonably and in good faith shall incur

no liability for any improper use of medication or for supervising, monitoring, or interfering with

a student's self-administration of medication

I agree to coordinate and work with school personnel and notify them when questions arise or

relevant conditions change.

I agree to provide safe delivery of medication and equipment to and from school and to pick up

remaining medication and equipment.

I agree the information is shared with school personnel in accordance with the Family Education

Rights and Privacy Act (FERPA).

I agree to provide the school with back-up medication approved in this form.

(Student maintains self-administration record.) (Note: This bullet is recommended but not

required.)

/ /

Parent/Guardian Signature Date

(agreed to above statement)

Parent/Guardian Address Home Phone

Business Phone

Self-Administration Authorization Additional Information:

Code No. 507.2E2

Page 1 of 2

PARENTAL AUTHORIZATION AND RELEASE FORM FOR THE ADMINISTRATION

OF PRESCRIPTION MEDICATION TO STUDENTS

_____________________________ ___/___/___ _________________ ___/___/___

Student's Name (Last), (First), (Middle) Birthday School Date

School medications and health services are administered following these guidelines:

Parent has provided a signed, dated authorization to administer medication and/or provide the

health service.

The medication is in the original, labeled container as dispensed or the manufacturer's labeled

container.

The medication label contains the student’s name, name of the medication, directions for use, and

date.

Authorization is renewed annually and immediately when the parent notifies the school that

changes are necessary.

Medication/Health Care Dosage Route Time at School

Administration instructions

Special Directives, Signs to Observe and Side Effects

/ /

Discontinue/Re-Evaluate/Follow-up Date

/ /


Prescriber's Address Emergency Phone

I request the above named student carry medication at school and school activities, according to the

prescription, instructions, and a written record kept. Special considerations are noted above. The

information is confidential except as provided to the Family Education Rights and Privacy Act (FERPA).

I agree to coordinate and work with school personnel and prescriber when questions arise. I agree to

provide safe delivery of medication and equipment to and from school and to pick up remaining

medication and equipment.

Code No. 507.2E2

Page 2 of 2

PARENTAL AUTHORIZATION AND RELEASE FORM FOR THE ADMINISTRATION

OF PRESCRIPTION MEDICATION TO STUDENTS

/ /

Parent's Signature Date

Parent's Address Home Phone

Additional Information Business Phone

Authorization Form

Code No. 507.3

COMMUNICABLE DISEASES - STUDENTS

Students with a communicable disease will be allowed to attend school provided their presence does not

create a substantial risk of illness or transmission to other students or employees. The term

"communicable disease" will mean an infectious or contagious disease spread from person to person, or

animal to person, or as defined by law.

Prevention and control of communicable diseases is included in the school district's bloodborne

pathogens exposure control plan. The procedures will include scope and application, definitions,

exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation,

follow-up, communication of hazards to employees and record keeping. This plan is reviewed annually

by the superintendent and school nurse.

The health risk to immunosupressed students is determined by their personal physician. The health risk

to others in the school district environment from the presence of a student with a communicable disease

is determined on a case-by-case basis by the student's personal physician, a physician chosen by the

school district or public health officials.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop

administrative regulations stating the procedures for dealing with students with a communicable disease.

For more information on communicable disease charts, and reporting forms, go to the Iowa Department

of Public Health Website: http://www.idph.state.ia.us/CADE/Default.aspx

Legal Reference: School Board of Nassau County v. Arline, 480 U.S. 273 (1987).

29 U.S.C. §§ 701 et seq. (1994).

45 C.F.R. Pt. 84.3 (2002).

Iowa Code ch. 139 (2003).

641 I.A.C. 1.2-.5, 7.

Cross Reference: 403.3 Communicable Diseases - Employees

506 Student Records



Code No. 507.3E1

COMMUNICABLE DISEASE CHART

CONCISE DESCRIPTIONS AND RECOMMENDATIONS FOR EXCLUSION OF CASES FROM

SCHOOL DISEASE

*Immunization is

available

Usual Interval

Between Exposure and

First Symptoms of

Disease

MAIN SYMPTOMS Minimum Exclusion From

School

CHICKENPOX 13 to 17 days Mild symptoms and fever. Pocks are "blistery."

Develop scabs, most on covered parts of body.

7 days from onset of pocks

or until pocks become dry

CONJUNCTIVITIS

(PINK EYE)

24 to 72 hours Tearing, redness and puffy lids, eye discharge. Until treatment begins or

physician approves

readmission.

ERYTHEMIA

INFECTIOSUM

(5TH DISEASE)

4 to 20 days Usual age 5 to 14 years – unusual in adults.

Brief prodrome of low-grade fever followed by

Erythemia (slapped cheek) appearance on

cheeks, lace-like rash on extremities lasting a

few days to 3 weeks. Rash seems to recur.

After diagnosis no

exclusion from school.

GERMAN MEASLES*

(RUBELLA)

14 to 23 days Usually mild. Enlarged glands in neck and

behind ears. Brief red rash.

7 days from onset of rash.

Keep away from pregnant

women.

HAEMOPHILUS

MENINGITIS

2 to 4 days Fever, vomiting, lethargy, stiff neck and back. Until physician permits

return.

HEPATITIS A Variable – 15 to 50

(average 28 to 30 days)

Abdominal pain, nausea, usually fever. Skin

and eyes may or may not turn yellow.

14 days from onset of

clinical disease and at least

7 days from onset of

jaundice.

IMPETIGO 1 to 3 days Inflamed sores, with puss. 48 hours after antibiotic

therapy started or until

physician permits retune.

MEASLES* 10 days to fever, 14

days to rash

Begins with fever, conjunctivitis, runny nose,

cough, then blotchy red rash.

4 days from onset of rash.

MENINGOCOCCAL

MENINGITIS

2 to 10 days

(commonly 3 to 4 days

Headache, nausea, stiff neck, fever. Until physician permits

return.

MUMPS* 12 to 25 (commonly

18) days

Fever, swelling and tenderness of glands at

angle of jaw.

9 days after onset of

swollen glands or until

swelling disappears.

PEDICULOSIS

(HEAD/BODY LICE)

7 days for eggs to

hatch

Lice and nits (eggs) in hair. 24 hours after adequate

treatment to kill lice and

nits.

RINGWORM OF

SCALP

10 to 14 days Scaly patch, usually ring shaped, on scalp. No exclusion from school.

Exclude from gymnasium,

swimming pools, contact

sports.

SCABIES 2 to 6 weeks initial

exposure; 1 to 4 days

reexposure

Tinny burrows in skin caused by mites. Until 24 hours after

treatment.

SCARLET FEVER

SCARLATINA

STREP THROAT

1 to 3 days Sudden onset, vomiting, sore throat, fever, later

fine rash (not on face). Rash usually with first

infection.

24 hours after antibiotics

started and no fever.

WHOOPING COUGH*

(PERTUSSIS)

7 to 10 days Head cold, slight fever, cough, characteristic

whoop after 2 weeks.

5 days after start of

antibiotic treatment.

Readmission to School – It is advisable that school authorities require written permission from the health officer, school

physician or attending physician before any pupil is readmitted to class following any disease which requires exclusion, not

mere absence, from school.

Code No. 507.3E2

REPORTABLE INFECTIOUS DISEASES

While the school district is not responsible for reporting, the following infectious diseases are required

to be reported to the state and local public health offices:

Acquired Immune Leprosy Rubella (German

Deficiency Syndrome Leptospirosis measles)

(AIDS) Lyme disease Rubeola (measles)

Amebiasis Malaria Salmonellosis

Anthrax Meningitis Shigellosis

Botulism (bacterial or viral) Tetanus

Brucellosis Mumps Toxic Shock Syndrome

Campylobacteriosis Parvovirus B 19 Trichinosis

Chlamydia trachomatis infection (fifth Tuberculosis

Cholera disease and other Tularemia

Diphtheria complications) Typhoid fever

E. Coli 0157:h7 Pertussis Typhus fever

Encephalitis (whooping cough) Venereal disease

Giardiasis Plague Chancroid

Hepatitis, viral Poliomyelitis Gonorrhea

(A,B, Non A- Psittacosis Granuloma Inguinale

Non-B, Unspecified) Rabies Lymphogranuloma

Histoplasmosis Reye's Syndrome Venereum

Human Immunodeficiency Rheumatic fever Syphilis

Virus (HIV) infection Rocky Mountain Yellow fever

other than AIDS spotted fever

Influenza Rubella (congenital

Legionellosis syndrome)

Any other disease which is unusual in incidence, occurs in unusual numbers of circumstances, or

appears to be of public health concern, e.g., epidemic diarrhea, food or waterborne outbreaks, acute

respiratory illness.

NOTE: Be sure to mail the appropriate copies to both the state and local public health offices.

School districts must submit a report weekly if there are cases of mumps, chicken pox, erythema

infectiosum, gastroenteritis, influenza-like illnesses and if the number is greater than 10 percent of

the school district's enrollment.

Code No. 507.3E3

REPORTING FORM

Source: Iowa Department of Public Health (1997).

REPORT THE FOLLOWING DISEASES IMMEDIATELY BY TELEPHONE (1-800-362-2736) Botulism Poliomyelitis Yellow Fever

Cholera Rabies (Human) Disease outbreaks of

Diphtheria Rubella any public health concern

Plague Rubeola (measles)

REPORT ALL OTHER DISEASES BELOW. WEEK ENDING

See other side for list of reportable infectious diseases.

DISEASE

PATIENT

COUNTY

OR CITY

DOB

SEX

Name Parent (If applicable)

Address

Attending Physician


Address

Attending Physician


Address

Attending Physician


Address

Attending Physician


Address

Attending Physician

Reporting Physician, Hospital, or Other Authorized Person

Address

Remarks:

FOR SCHOOLS ONLY: Report over 10% absent only. Total enrollment:

Monday Tuesday Wednesday Thursday Friday

No.

Absent

% of

Enrollment

REPORT NUMBER OF CASES ONLY

Chickenpox Gastroenteritis

Erythema infectiosum (5th Disease Influenza-like illness (URI)

Code No. 507.4

STUDENT ILLNESS OR INJURY AT SCHOOL

When a student becomes ill or is injured at school, the school district will attempt to notify the student's

parents as soon as possible.

The school district, while not responsible for medical treatment of an ill or injured student, will have

employees present administer emergency or minor first aid if possible. An ill or injured child will be

turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal to file an accident report with the superintendent within twenty-

four hours after the student is injured.

Annually, parents are required to complete a medical emergency authorization form indicating the

procedures to be followed, if possible, in an emergency involving their child. The authorization form

will also include the phone numbers of the parents and alternative numbers to call in case of an injury or

illness.

The superintendent is responsible, in conjunction with the school nurse, to develop rules and regulations

governing the procedure in the event a student should become ill or be injured at school.


Cross Reference: 507 Student Health and Well-Being


Code No. 507.5

EMERGENCY PLANS AND DRILLS

Students will be informed of the appropriate action to take in an emergency. Emergency drills for fire,

weather, and other disasters are conducted each school year. Fire and tornado drills are each conducted

regularly during the academic school year with a minimum of two before December 31 and two after

January 1.

Each attendance center will develop and maintain a written plan containing emergency and disaster

procedures. The plan will be communicated to and reviewed with employees. Employees will

participate in emergency drills. Licensed employees are responsible for instructing the proper

techniques to be followed in the drill.

NOTE: The last sentence of the first paragraph is a legal requirement.


281 I.A.C. 41.25(3).

Cross Reference: 507 Student Health and Well-Being

711.10 School Bus Safety Instruction

804 Safety Program


Code No. 507.6

STUDENT INSURANCE

Students will have the opportunity to participate in the health and accident insurance plan selected by

the school district. The cost of the health and accident insurance program is borne by the student.

Participation in the insurance health and accident plan is not a contract with the school district, but

rather, a contract between the insurance company and the student.

Students participating in intramural or extracurricular athletics are required to have health and accident

insurance. The student will bring written proof of insurance or participate in the health and accident

insurance program selected by the school district.




Approved 1/12/04 Reviewed 02/10/16 Revised

Code No. 507.7

CUSTODY AND PARENTAL RIGHTS

Disagreements between family members are not the responsibility of the school district. The school

district will not take the "side" of one family member over another in a disagreement about custody or

parental rights. Court orders that have been issued are followed by the school district. It is the

responsibility of the person requesting an action by the school district to inform and provide the school

district the court order allowing such action.

This policy does not prohibit an employee from listening to a student's problems and concerns.

It is the responsibility of the superintendent to ensure employees remain neutral in a disagreement about

custody and parental rights.

Legal Reference: Iowa Code §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6 (2003).

441 I.A.C. 9.2; 155; 175.




Code No. 507.8

STUDENT SPECIAL HEALTH SERVICES

The board recognizes that some special education students need special health services during the

school day. These students will receive special health services in conjunction with their individualized

education program.

The superintendent, in conjunction with licensed health personnel, will establish administrative

regulations for the implementation of this policy.

Legal Reference: Board of Education v. Rowley, 458 U.S. 176 (1982).

Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).

Southeast Warren Comm. School District v. Dept. of Public Instruction, 285

N.W.2d 173 (Iowa 1979).

20 U.S.C. §§ 1400 et seq. (1994).

34 C.F.R. Pt. 300 et seq. (2002).

Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8 (2003).

281 I.A.C. 12.3(7), 41.96


506 Student Records



Code No. 507.8R1

Page 1 of 3

SPECIAL HEALTH SERVICES REGULATION

Some students who require special education need special health services in order to participate in the

educational program. These students will receive special health services in accordance with their

individualized educational program.

A. Definitions

"Assignment and delegation" - occurs when licensed health personnel, in collaboration with the

education team, determine the special health services to be provided and the qualifications of

individuals performing the health services. Primary consideration is given to the recommendation

of the licensed health personnel. Each designation considers the student's special health service.

The rationale for the designation is documented. If the designation decision of the team differs

from the licensed health professional, team members may file a dissenting opinion.

"Co-administration" - the eligible student's participation in the planning, management and

implementation of the student's special health service and demonstration of proficiency to licensed

health personnel.

"Educational program" - includes all school curricular programs and activities both on and off

school grounds.

"Education team" - may include the eligible student, the student's parent, administrator, teacher,

licensed health personnel, and others involved in the student's educational program.

"Health assessment" - health data collection, observation, analysis, and interpretation relating to

the eligible student's educational program.

"Health instruction" - education by licensed health personnel to prepare qualified designated

personnel to deliver and perform special health services contained in the eligible student's health

plan. Documentation of education and periodic updates are on file at school.

"Individual health plan" - the confidential, written, preplanned and ongoing special health service

in the educational program. It includes assessment, planning, implementation, documentation,

evaluation and a plan for emergencies. The plan is updated as needed and at least annually.

Licensed health personnel develop this written plan with the education team.

"Licensed health personnel" - includes licensed registered nurse, licensed physician, and other

licensed health personnel legally authorized to provide special health services and medications.

"Prescriber" - licensed health personnel legally authorized to prescribe special health services and

medications.

"Qualified designated personnel" - persons instructed, supervised and competent in implementing

the eligible student's health plan.

Code No. 507.8R1

Page 2 of 3


"Special health services" - includes, but is not limited to, services for eligible students whose

health status (stable or unstable) requires:

Interpretation or intervention,

Administration of health procedures and health care, or

Use of a health device to compensate for the reduction or loss of a body function.

"Supervision" - the assessment, delegation, evaluation and documentation of special health

services by licensed health personnel. Levels of supervision include situations in which licensed

health personnel are:

physically present.

available at the same site.

available on call.

B. Licensed health personnel will provide special health services under the auspices of the school.

Duties of the licensed personnel include the duty to:

Participate as a member of the education team.

Provide the health assessment.

Plan, implement and evaluate the written individual health plan.

Plan, implement and evaluate special emergency health services.

Serve as liaison and encourage participation and communication with health service

agencies and individuals providing health care.

Provide health consultation, counseling and instruction with the eligible student, the

student's parent and the staff in cooperation and conjunction with the prescriber.

Maintain a record of special health services. The documentation includes the eligible

student's name, special health service, prescriber or person authorizing, date and time,

signature and title of the person providing the special health service and any unusual

circumstances in the provision of such services.

Report unusual circumstances to the parent, school administration, and prescriber.

Assign and delegate to, instruct, provide technical assistance and supervise qualified

designated personnel.

Update knowledge and skills to meet special health service needs.

C. Prior to the provision of special health services the following will be on file:

Written statement by the prescriber detailing the specific method and schedule of the special

health service, when indicated.

Written statement by the student's parent requesting the provision of the special health

service.

Written report of the preplanning staffing or meeting of the education team.

Written individual health plan available in the health record and integrated into the IEP or

IFSP.

Code No. 507.8R1

Page 3 of 3


D. Licensed health personnel, in collaboration with the education team, will determine the special

health services to be provided and the qualifications of individuals performing the special health

services. The documented rationale will include the following:

Analysis and interpretation of the special health service needs, health status stability,

complexity of the service, predictability of the service outcome and risk of improperly

performed service.

Determination that the special health service, task, procedure or function is part of the

person's job description.

Determination of the assignment and delegation based on the student's needs.

Review of the designated person's competency.

Determination of initial and ongoing level of supervision required to ensure quality

services.

E. Licensed health personnel will supervise the special health services, define the level of supervision

and document the supervision.

F. Licensed health personnel will instruct qualified designated personnel to deliver and perform

special health services contained in the eligible individual health plan. Documentation of

instruction and periodic updates are on file at school.

G. Parents will provide the usual equipment, supplies and necessary maintenance for such. The

equipment is stored in a secure area. The personnel responsible for the equipment are designated

in the individual health plan. The individual health plan will designate the role of the school,

parents, and others in the provision, supply, storage and maintenance of necessary equipment.

Code No. 507.9

Page 1 of 2

WELLNESS POLICY

The board promotes healthy students by supporting wellness, good nutrition and regular physical activity

as a part of the total learning environment. The school district supports a healthy environment where

students learn and participate in positive dietary and lifestyle practices. By facilitating learning through

the support and promotion of good nutrition and physical activity, schools contribute to the basic health

status of students. Improved health optimizes student performance potential.

The school district provides a comprehensive learning environment for developing and practicing lifelong

wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy

school district goals to positively influence a student's understanding, beliefs and habits as they relate to

good nutrition and regular physical activity.

The school district supports and promotes proper dietary habits contributing to students' health status and

academic performance. All foods available on school grounds and at school-sponsored activities during

the instructional day should meet or exceed the school district nutrition standards and in compliance with

state and federal law. Foods should be served with consideration toward nutritional integrity, variety,

appeal, taste, safety and packaging to ensure high-quality meals. See the DE guidance on Healthy Kids

Act. www.tinyurl.com/Iowa-HKA.

The school district will make every effort to eliminate any social stigma attached to, and prevent

the overt identification of, students who are eligible for free and reduced-price meals. Toward

this end, the school district will utilize electronic identification and payment systems and

promote the availability of meals to all students; and/or use nontraditional methods for serving

meals, such as “grab-and-go” or classroom breakfast.

The school district will develop a local wellness policy committee comprised of representatives of the

board, parents, leaders in food/exercise authority and employees. The local wellness policy committee

will develop a plan to implement and measure the local wellness policy and monitor the effectiveness of

the policy. The committee will designate an individual to monitor implementation and evaluate the

implementation of the policy. The committee will report annually to the board and community regarding

the content and effectiveness of this policy, and recommend updates if needed. When monitoring

implementation, schools will be evaluated individually with reports prepared by each school and the

school district as a whole. The report will include which schools are in compliance with this policy, the

extent to which this policy compares to model Wellness policies and describe the progress made in

achieving the goals of this policy.

Specific Wellness Goals (boards need to insert their specific goals here)

• specific goals for nutrition education and promotion (see Appendix A)

• physical activity (see Appendix B)

• other school-based activities that are designed to promote student wellness (see Appendix C)

The nutrition guidelines for all foods available will focus on promoting student health and reducing

childhood obesity. (See Appendix D).

The board will monitor and evaluate this policy (See Appendix E).

Approved __06/12/06_ Reviewed 02/10/16 Revised 02/10/16

Code No. 507.9

Page 2 of 2

WELLNESS POLICY

Note: This policy is written to require a school wellness committee. The committee is not required by

the federal law. The school district is merely required to consult with a specific group of individuals.

Boards not choosing to have a committee need to re-write the fifth paragraph to reflect the school

district’s practice.

For more detailed discussion of this issue, see IASB’s Policy Primer, Vol. 21 #1 – May 27, 2010 and 19

#2- October 17, 2005.

Legal Reference: Richard B. Russell National School Lunch Act, 42 U.S.C. 1751 et seq. (2005)

Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.,

Iowa Code 256.7(29), 256.11(6)

281 IAC 12.5(19), 12.5(20), 58.11

Cross Reference: 504.5 Student Fund Raising


710 School Food Services

Code No. 507.9

Appendix A

NUTRITION EDUCATION AND PROMOTION

The school district will provide nutrition education and engage in nutrition promotion that:

• is offered at each grade level as part of a sequential, comprehensive, standards-based program

designed to provide students with the knowledge and skills necessary to promote and protect their

health;

• is part of not only health education classes, but also classroom instruction in subjects such as

math, science, language arts, social sciences and elective subjects;

• includes enjoyable, developmentally appropriate, culturally relevant participatory activities, such

as contests, promotions, taste-testing, farm visits and school gardens;

• promotes fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, healthy

food preparation methods and heath-enhancing nutrition practices;

• emphasizes caloric balance between food intake and physical activity;

• links with meal programs, other foods and nutrition-related community services; and

• includes training for teachers and other staff

Note: The above goals are samples. School districts can choose whatever goals they want based upon

their individual school district needs assessments. The law only requires one goal but the school

district can choose as many as it sees appropriate for its school district and students.

Code No. 507.9

Appendix B

Daily Physical Education

The school district will provide physical education that:

is for all students in grades K-12 for the entire school year;

is taught by a certified physical education teacher;

includes students with disabilities, students with special health-care needs may be provided in

alternative educational settings; and,

engages students in moderate to vigorous activity during at least 50 percent of physical education

class time.

(The Centers for Disease Control and Prevention recommends at least 150 minutes a week for elementary

students and 225 minutes a week for middle and high school students):

Daily Recess

Elementary schools should provide recess for students that:

is at least 20 minutes a day;

is preferably outdoors;

encourages moderate to vigorous physical activity verbally and through the provision of space

and equipment; and,

discourages extended periods (i.e., periods of two or more hours) of inactivity.

When activities, such as mandatory school-wide testing, make it necessary for students to remain indoors

for long periods of time, schools should give students periodic breaks during which they are encouraged

to stand and be moderately active.

Physical Activity and Punishment

Employees should not use physical activity (e.g., running laps, pushups) or withhold opportunities for

physical activity (e.g. recess, physical education) as punishment.

Note: Iowa law not requires elementarystudents, K-5, to have 30 minutes of physical activity, not

physical education per day. This requirement can be met through a combination of PE, recess,

classroom and other activities. Middle and high school students must have at least 120 minutes of

physical activity per week. Again this is not just physical education but can be met with a combination

of PE, school and non-school sponsored athletics and other activities where the body is exerted.

Should a student wish to meet the requirement outside of school, the student and school district must

have an agreement detailing the outside activity. A physical activity sample agreement may be found

on IASB’s Web site at: http.//www.ia-sb.org/WorkArea/showcontent.aspx?id=7768 or the Iowa

Department of Education Healthy Kids Act Web site: http://tinyrul.com/Iowa-HKA.

Optional Issues

Physical Activity Opportunities after School

After-school child care and enrichment programs will provide and encourage—verbally, and through the

provision of space, equipment and activities-daily periods of moderate to vigorous physical activity for all

participants.

Note: the above goals are samples. School districts can choose whatever goals they want based upon



These sample goals are divided between those required by federal law, during the school day, and

others. Boards can determine to what extent it wants its goals to reach beyond the school day.

Code No. 507.9

Appendix C

Page 1 of 2

OTHER SCHOOL-BASED ACTIVITIES THAT PROMOTE STUDENT WELLNESS

Integrating Physical Activity into Classroom Settings

For students to receive the nationally recommended amount of daily physical activity and for students to

fully embrace regular physical activity as a personal behavior, students need opportunities for physical

activity beyond the physical education class. Toward that end, the school district will:

offer classroom health education that complements physical education by reinforcing the

knowledge and self-management skills needed to maintain a physically active lifestyle and to

reduce time spent on sedentary activities;

discourage sedentary activities, such as watching television, playing computer games, etc.;

provide opportunities for physical activity to be incorporated into other subject lessons; and,

encourage classroom teachers to provide short physical activity breaks between lessons or

classes, as appropriate.

Optional Issues

Communication with Parents

The school district will support parents’ efforts to provide a healthy diet and daily physical activity for

their children. The school district will:

offer health eating seminars for parents, send home nutrition information, post nutrition tips on

school websites and provide nutrient analysis of school menus;

encourage parents to pack health lunches and snacks and to refrain from including beverages and

foods that do not meet the established nutrition standards for individual foods and beverages;

provide parents a list of foods that meet the school district’s snack standards and ideas for health

celebrations/parties, rewards and fundraising activities;

provide opportunities for parents to share their healthy food practices with others in the school

community;

provide information about physical education and other school-based physical activity

opportunities before, during and after the school day;

support parents’ efforts to provide their children with opportunities to be physically active outside

of school; and,

include sharing information about physical activity and physical education through a web site,

newsletter, other take-home materials, special events or physical education homework.

Food Marketing in School

School-based marketing will be consistent with nutrition education and health promotion. The school

district will:

limit food and beverage marketing to the promotion of foods and beverages that meet the

nutrition standards for means or for foods and beverages sold individually;

prohibit school-based marketing of brands promoting predominantly low-nutrition foods and

beverages;

promote healthy foods, including fruits, vegetables, whole grains, and low-fat dairy products; and

market activities that promote healthful behaviors (and are therefore allowable) including:

vending machine covers promoting water; pricing structures that promote healthy options in a la

carte lines or vending machines; sales of fruit for fundraisers; and coupons for discount gym

memberships.

Code No. 507.9

Appendix C

Page 2 of 2

OTHER SCHOOL-BASED ACTIVITIES THAT PROMOTE STUDENT WELLNESS

Examples: Marketing techniques include the following: logos and brand names on/in vending machines,

books or curricula, textbook covers, school supplies, scoreboards, school structures, and sports

equipment; educational incentive programs that provide food as a reward; programs that provide school

with supplies when families buy low-nutrition food products; in-school television, such as Channel One;

free samples or coupons; and food sales through fundraising activities.

Staff Wellness

The school district values the health and well-being of every staff member and will plan and implement

activities and policies that support personal efforts by staff to maintain a healthy lifestyle. Each school

should:

establish and maintain a staff wellness committee composed of at least one staff member, local

hospital representative, dietitian or other health professional, recreation program representative,

union representative and employee benefits specialist;

development, promote and oversee a multifaceted plan to promote staff health and wellness

developed by the staff wellness committee;

base the plan on input solicited from employees and outline ways to encourage healthy eating,

physical activity and other elements of a healthy lifestyle among employees.




These sample goals are divided between those required by federal law, during the school day, and

others. Boards can determine to what extent it wants its goals to reach beyond the school day.

Code No. 507.9

Appendix D

Page 1 of 3

NUTRITION GUIDELINES FOR ALL FOODS AVAILABLE ON CAMPUS

School Meals

Meals served through the National School Lunch and Breakfast Programs will:

be appealing and attractive to children;

be served in clean and pleasant settings;

meet, at a minimum, nutrition requirements established by state and federal law:

offer a variety of fruits and vegetables;

offer low-fat (1%) and fat-free milk and nutritionally equivalent non-dairy alternatives (as defined

by the USDA); and,

ensure that half of the served grains are whole grain.

Schools should:

engage students and parents, through taste-tests of new entrees and surveys, in selecting foods

offered through the meal programs in order to identify new, healthful and appealing food choices;

share information about the nutritional content of meals with parents and students. (The

information could be made available on menus, a website, on cafeteria menu boards, placards or

other point-of-purchase materials.)

Breakfast

To ensure that all children have breakfast, either at home or at school, in order to meet their nutritional

needs and enhance their ability to learn, schools will:

operate the breakfast program, to the extent possible;

arrange bus schedules and utilize methods to serve breakfasts that encourage participation,

including serving breakfast in the classroom, “grab-and-go breakfasts or breakfast during

morning break or recess, to the extent possible;

notify parents and students of the availability of the School Breakfast Program, where available;

and,

encourage parents to provide a healthy breakfast for their children through newsletter articles,

take-home materials or other means.

Free and Reduced-Priced Meals

The school district will make every effort to eliminate any social stigma attached to, and prevent the overt

identification of, students who are eligible for free and reduced-price meals. Toward this end, the school

district may:

utilize electronic identification and payment systems;

provide meals at no charge to all children, regardless of income; and

promote the availability of meals to all students.

Meal Times and Scheduling

The school district:

will provide students with at least 10 minutes to eat after sitting down for breakfast and 20

minutes after sitting down for lunch;

should schedule meal periods at appropriate times, e.g., lunch should be scheduled between 11:00

am and 1 pm; should not schedule tutoring, club or organizational meetings or activities during

meal times unless students may eat during such activities;

will schedule lunch periods to follow recess periods (in elementary schools);

will provide students access to hand washing or hand sanitizing before they eat meals or snacks;

and,

should take reasonable steps to accommodate the tooth-brushing regimens of students with

special oral health needs (e.g., orthodontia or high tooth decay risk).

Code No. 507.9

Appendix D

Page 2 of 3


Qualifications of Food Service Staff

Qualified nutrition professionals will administer the meal programs. As part of the school district’s

responsibility to operate a food service program, the school district will: provide continuing professional development for all nutrition professionals; and,

provide staff development programs that include appropriate certification and/or training

programs for child nutrition directors, nutrition managers and cafeteria workers, according to

their levels of responsibility.

Sharing of Foods

The school district discourages students from sharing their foods or beverages with one another during

meal or snack times, given concerns about allergies and other restrictions on some children’s diets.

Foods Served Outside the Meal (e.g. vending, a la carte, sales)

All foods and beverages sold individually outside the reimbursable meal programs (including those sold

through a la carte (snack) lines, vending machines, student stores or fundraising activities) during the

school day, or through programs for students after the school day will meet nutrition standards as required

by state or federal law. For current state guidelines, click here http://tinyurl.com/Iowa-HKA.

Fundraising Activities

There are two types of fundraising – regulated and other. Regulated fundraisers are t hose that offer the

sale of foods or beverages on school property and that are targeted primarily to PK-12 students by or

through other PK-12 students, student groups, school organizations, or through on-campus school stores.

Regulated fundraising activities must comply with the state nutrition guidelines. All other fundraising

activities are encouraged, but not required, to comply with the state nutrition guidelines if the activities

involve foods and beverages.

The school district encourages fundraising activities that promote physical activity. The school district

will make available a list of ideas for acceptable fundraising activities.

Snacks

Snacks served during the school day or in after-school care or enrichment programs will make a positive

contribution to children’s diets and health, with an emphasis on serving fruits and vegetables as the

primary snacks and water as the primary beverage. Schools will assess if and when to offer snacks based

on timing of meals, children’s nutritional needs, children’s ages and other considerations. The school

district will disseminate a list of healthful snack items to teachers, after-school program personnel and

parents.

If eligible, schools that provide snacks through after-school programs will pursue receiving

reimbursements through the National School Lunch Program.

Code No. 507.9

Appendix D

Page 3 of 3


Rewards

The school district will not use foods or beverages, especially those that do not meet the nutrition

standards for foods and beverages sold individually, as rewards for academic performance or good

behavior, and will not withhold food or beverages (including food served through meals) as a punishment.

Celebrations

Schools should evaluate their celebrations practices that involve food during the day. The school district

will disseminate a list of healthy party ideas to parents and teachers.

School-Sponsored Events

Foods and beverages offered or sold at school-sponsored events outside the school day are encouraged to

meet the nutrition standards for meals or for foods and beverages sold individually.

Food Safety

All foods made available on campus adhere to food safety and security guidelines.

All foods made available on campus comply with the state and local food safety and sanitation

regulations.

Hazard Analysis and Critical Control Points (HACCP) plans and guidelines are implemented to prevent

food illness in schools. http://www.fns.usda.gov/tn/Resources/servingsafe_chapter6.pdf.

For the safety and security of the food and facility, access to the food service operations are limited to

child nutrition staff and authorized personnel.

Summer Meals

Schools in which more than 50 percent of students are eligible for free or reduced-price meals will

sponsor the Summer Food Service Program for at least six weeks between the last day of the academic

school year and the first day of the following school year, and preferably, throughout the entire summer

vacation.




Schools are encouraged to follow guidelines similar to those outlined by state and federal law for foods

sold outside the school day. Boards can determine to what extent it wants its goals to reach beyond the

school day.

http://www.fns.usda.gov/tn/Resources/servingsafe_chapter6.pdf

Code No. 507.9

Appendix E

PLAN FOR MEASURING IMPLEMENTATION

Monitoring

The superintendent will ensure compliance with established school district-wide nutrition and physical

activity wellness policies.

In each school:

the principal will ensure compliance with those policies in the school and will report on the

school’s compliance to the superintendent; and,

food service staff, at the school or school district level, will ensure compliance with nutrition

policies within food service areas and will report on this matter to the superintendent or principal.

In the school district:

the school district will report on the most recent USDA School Meals Initiative (SMI) review

findings and any resulting changes. If the school district has not received a SMI review from the

state agency within the past five years, the school district will request from the state agency that a

SMI review be scheduled as soon as possible;

the superintendent will develop a summary report every three years on school district-wide

compliance with the school district’s established nutrition and physical activity wellness policies,

based on input from schools within the school district; and,

the report will be provided to the school board and also distributed to all school wellness

committees, parent/teacher organizations, principals and health services personnel in the school

district.

Policy Review

To help with the initial development of the school district’s wellness policies, each school in the school

district will conduct a baseline assessment of the school’s existing nutrition and physical activity

environments and practices. The results of those school-by-school assessments will be compiled at the

school district level to identify and prioritize needs.

Assessments will be repeated every 3 years to help review policy compliance, assess progress and

determine areas in need of improvement. As part of that review, the school district will review the

nutrition and physical activity policies and practices and the provision of an environment that supports

healthy eating and physical activity. The school district, and individual schools within the school district

will, revise the wellness policies and develop work plans to facilitate their implementation.

Code No. 507.10

SCHOOL HEAD LICE POLICY

The Essex Community School District head lice policy/procedure is in line with evidence-based practice

and is based on recommendations from the Center for Disease Control & the American Academy of

Pediatrics. “Students diagnosed with nits do not need to be sent home early from school; they can go

home at the end of the day, be treated, and return to class after appropriate treatment has begun. Nits

may persist after treatment, but successful treatment should kill crawling lice. Head lice can be a

nuisance but they have not been shown to spread disease. Personal hygiene or cleanliness in the home

or school has nothing to do with getting head lice. Students with nits only should not be excluded from

school (American School Health Association, 2005, Frankowski & Bocchini, 2010, Pollack, Kiszewski

& Spielman, 2000), although further monitoring for signs of re-infestation is appropriate. It may be

appropriate to screen other children who have had close head-to-head contact with a student with an

active infestation, such as household family members, but classroom-wide or school-wide screening is

not merited (Andresen & McCarthy 2009). In cases that involve head lice, as in all school health issues,

it is vital that the school nurse prevent stigmatizing and maintain the student’s privacy as well as the

family’s right to confidentiality (Gordon, 2007).”.

When a student is found to have live lice:

1) The parent is notified by phone, if possible, and information related to detection and elimination

of head lice can be provided at that time or sent home with the student in a sealed envelope.

2) The student is sent home from school and may return after first treatment. Confidentiality must

be maintained.

3) The parent is instructed that the student must be treated before returning to school.

4) It is appropriate to have the student’s head checked upon return to school. If live lice are found,

the student will not return to the classroom. Parent will be instructed to remove all live lice

before the student returns to school.

5) If nits are found, the parent is notified to keep combing them out with a lice comb at least daily

for the next two weeks.

6) Follow up head checks may be done by trained school staff to confirm lice management efforts.

7) Full classroom screenings for head lice are not done unless deemed necessary by the school

nurse. Screening for nits alone is not an accurate way of predicting which children will become

infested, and screening for live lice has not been proven to have a significant effect on the

incidence of head lice in a school community over time.

Approved 01.10/14 Reviewed 02/10/16 Revised 02/10/16

Code No. 508.1

CLASS OR STUDENT GROUP GIFTS

The board welcomes gifts to the school district from a class or student group. While class gifts to the

school district do not require the approval of the superintendent, the board encourages students to

consult with the superintendent or other licensed employees prior to selecting a gift for the school

district.

Legal Reference: Iowa Code §§ 68B; 722.1, .2 (2005).

Cross Reference: 704.4 Gifts - Grants - Bequests


Code No. 508.2

WEDNESDAY NIGHT

In keeping with good community relations, student school activities will not be scheduled on

Wednesday night beyond 6:30 p.m. whenever possible. It is the responsibility of the principal to oversee

the scheduling of school activities for compliance with this policy.


Cross Reference: 901.2 Board of Directors and Community Relations


STUDENTS Series 500essex.k12.ia.us/files/3215/8266/2070/500Code.pdf · 2020. 2. 25. · STUDENTS...

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Transcript of STUDENTS Series 500essex.k12.ia.us/files/3215/8266/2070/500Code.pdf · 2020. 2. 25. · STUDENTS...