Student to generate their ethical approval form alongside their research proposal which will be reviewed and considered by a member of academic staff (Project Supervisor)

Discussed during SREC - quorate (50% of membership plus one excluding admin support)

Member of academic staff to discuss with Independent Studies Coordinator

Approved with conditional comments

Approved Declined

Ethical Approval Submissions Process for UG IS

Save application and approval issued via letter or email

Submission of amendments to be sent through as Chairs action

IS Coordinator/Supervisor to advise UG

Chair ensures to log onto spreadsheet and informs IS Coordinator

IS Coordinator to advise Supervisor

Chairs to ensure there are clear and manageable set of protocols for the storage of UG IS forms. It is not necessarily Chairs responsibility to manage the storage (unless they feel that’s the best option to them)

Minutes available to UREC

Matters arising referred to FRRDC

Ethical form deemed minimal risk?

Yes

No

Ethics approval form referred to SREC

Ethical Approval form to be issued to 3 readers or entire committee membership

Next committee date too far in the future – to be dealt with as a Chairs action outside of SREC

Resubmission to SREC after significant revisions

PG student to generate their ethical approval form alongside their research proposal which will be reviewed and considered by a member of academic staff (Project Supervisor)

Discussed during SREC - quorate (50% of membership plus one excluding admin support)

Member of academic staff to discuss with Module or Programme leader

Approved with conditional comments

Approved Declined

Ethical Approval Submissions Process for PG Taught, Research and Professional

Save application and approval issued via letter or email

Submission of amendments to be sent through as Chairs action

Module / Programme leader to advise applicant

Chair ensures to log onto spreadsheet and informs Module / Programme leader

Module / programme leader to advise applicant

Chairs to ensure there are clear and manageable set of protocols for the storage of UG IS forms. It is not necessarily Chairs responsibility to manage the storage (unless they feel that’s the best option to them)

Minutes available to UREC

Matters arising referred to FRRDC

Ethical form deemed minimal risk?

Yes

No

Ethics approval form referred to SREC

Ethical Approval form to be issued to 3 readers or entire committee membership

Next committee date too far in the future – to be dealt with as a Chairs Action outside of SREC

Does the research also have the requirement for approval from a professional body?

No

Yes

Resubmission to SREC after significant revisions

All applications relating to staff research must be considered by a SREC

Approved with conditional comments

Approved Declined

Ethical Approval Submissions Process for Staff Research

Save application and approval issued via email

Submission of amendments to be sent through as Chairs action

Chair ensures to log onto spreadsheet and informs applicant

Chair to advise applicant

Chairs to ensure there are clear and manageable set of protocols for the storage of UG IS forms. It is not necessarily Chairs responsibility to manage the storage (unless they feel that’s the best option to them)

Minutes available to UREC

Matters arising referred to FRRDC

Ethical Approval Form emailed out to 3 readers selected by the Chair

Resubmission to SREC after significant revisions

Ethical Approval Form emailed out to all SREC committee members

Readers to bring comments to discuss during the SREC

Is the applicant a committee member?

Yes

No

Ask the committee member whose application it is to leave the room during discussions

Note: if applicant is the Chair then a Deputy Chair will be appointed specifically to respond to that application

Ethical Approval Sampling Process for UG IS, PGT, PG Research and PG Professional Students

All ethical approval forms should be made available on request by SREC.

The Chair should select a sample for review at the meeting –maximum of 15% and a minimum of 10 forms.

The sample could include applications from each Research Coordinator and forms that had been referred for consideration to the SREC

Chair may decide to divide a large number of ethical research forms to committee members prior to the SREC

Observations discussed by SREC and feedback to Project Supervisors via IS Coordinators for staff development

Chair to log sample review for Annual Monitoring Report purposes