STUDENT ORGANIZATIONSThe How’s, Why’s, Where’s, and When’s of Running a Student Group

RESPONSIBILITIESSAO/MSC Contact

Faculty Advisor

Student Advisor

SAO/MSC CONTACT (PRESIDENT)

Serves as the main contact to the SAO & MSC Meets with faculty advisor Calls regular meetings of group leaders

Updated roster of members Overseeing Grant applications Overseeing funding proposals

Attend Budget Committee Meeting in August Represent group

Recruitment Day (spring) Student Org Fair (August)

A WORD OF ADVICE…

Leading a group is a LARGE responsibility! Your first priority is school. Lead only ONE group.

FACULTY ADVISOR

Serves as a liaison to the department or division Meets with student coordinators twice per year

Monthly correspondence is strongly encouraged! Attends events Helps plan the “curriculum” for the group

Identify potential speakers or panelists Identify relevant information for students

You may have more than one faculty advisor!

MS3/MS4 STUDENT ADVISOR

Identify “good” speakers Rally the Residents Give advice on the timing of events

EVENT PLANNING

PANELS & LECTURES

Secure your speaker Reserve the date Reserve a room Invite your advisors Secure funding Advertise

Event Outline Event Checklist

“THE SPIRIT OF COLLABORATION”

TOPICS TO CONSIDER

A Day in the Life… Common Procedures/Problems/Patients Research Opportunities Career Panel or Series on Practice Settings Subspecialties How to shine on your clerkships & sub-I’s

Vetted through clerkship director & SAO Get MS4’s after Match

What it takes to be a Resident Vetted through Residency Program Director &

SAO Chief Residents

MAJOR EVENTS

Draw up your timeline 3-6 months in advance Inform the SAO, MSC of your event Conference facilities are booked one year in

advance Deposit required

Do NOT leave event planning to the last minute.

SPECIALTY/TOPIC WEEKS

SPECIALTY/TOPIC WEEKS

Not just a lecture series Funding is NOT guaranteed Collaboration is expected Examples:

Primary Care Week (FMIG, IMIG, PIG, Psych) Sub-Specialty Weeks (SIG, IMIG, PIG) Domestic Violence Week (AMWA, FMIG) Brain Awareness Week (NSIG, SIGN, Psych) Global Health Awareness Week (IHIG, PHR,

AMSA) Wear Red Day (CIG, AMWA)

FUNDING & FOOD

FUNDING FOR EVENTS

Sources of Funding SAO – funds one meal per year MSC – at the discretion of the BC Colleges Departments Regional/National Organizations Outside Organizations

FOOD

Ordered through the SAO 10 working days notice Purchased by PO Subway, Socko’s, Pizza

Bought by Student Reimbursed by check Original receipts

ALL food orders must fall within a per person or per event budget

QUESTIONS???