Student Organizations

New Officer TrainingStudent OrganizationsAgendaAnnouncements

New Officer TrainingRoles of OfficersReserving FacilitiesCateringHelpful Resources

Questions

EvaluationsRoles of OfficersPresidentPresides at meetingsCalls special meetingsAppoints committee chairsMaintains contact with national organizationRepresents the organization Attends ASISU trainingsCompletes the Event Registration FormVice PresidentAssume the duties of the President as neededPlans officers orientation and club retreatsCoordinates club electionsAttends ASISU trainingsCoordinates club recruitment effortsRoles of OfficersSecretaryKeep a record of all membersKeeps a record of all activitiesNotifies all members of meetingsKeeps minutes of meetingsPrepares calendar of eventsCompletes formsAttends ASISU trainingsTreasurerKeeps all financial recordsPrepares paperwork to pay bills and duesPrepares annual budgetPrepares all budget request for fundsCoordinates fundraising driveAttends ASISU trainingsRole of AdvisorsAdvisors can offer experience to assist in the growth of and development of leadership within the organizationAdvisors provide a degree of continuity Advisors knowledge of University operations enable them to assist organizations in facilitating programs and the achievement of goalsAdvisors play an valuable role to the club by guiding and directing students, but they are not to run the clubReserving FacilitiesEvent Registration FormForms needs to be filled out for all events on and off campus

If you have an event which is 14 days away or more, the Scheduling and Events Services office will make a tentative reservation for your club. This tentative reservation is not confirmed and will be held for 5 business days from the date the tentative reservation was made. Once the Event Registration form has been received from the Office of Student Organizations, tentative reservations will be booked as confirmed and an email will be sent to CONFIRM the reservation. If the form is not received the reservation will be canceled.Reserving FacilitiesIf you have an event which is less than 14 days away, the Scheduling and Event Services office WILL NOT be able to make a tentative or confirmed reservation until a completed Event Registration form has been received from the Office of Student Organizations. Once this form has been received your reservation will be confirmed, if the space is still available, and an email will be sent to CONFIRM the reservation.Please note that a tentative reservation will not allow you to use the room. It will only hold space for you until Scheduling and Events Services receives a completed form.CateringChartwells has the food contract on campusCatering Waiver must be completed and returned to the Catering Office at least 10 business days prior to your event.An approved waiver is required before arrangements with an off-campus caterer can be contracted.Helpful ResourcesMake free banners in the Craft ShopOrganization mailboxes Rental of University vehiclesUse of Pond Student Union rooms/spaceGraphic Artists ($22 allotted for printing each semester)Button Maker

EvaluationPlease complete both sides of the New Officer Training Verification

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