Student Logbook Manual

FINAL YEAR PROJECT (EMT 4752/EMT4754) LOGBOOK

Objective:

The main objective of using this project log book is to identify and develop student

learning processes, and to keep a record of his/her effort and results related to the final

year project (FYP) planning and tasks undertaken. The information in which student

include into the log book should reflect the objectives of the FYP, i.e. this log book is not

solely a record but is a means of securing action and planning forward.

Logbook Preparation:

i. Each student doing final year project is required to have and to use a dark color hard

cover type book of minimum size of 30 x 20cm. There is no limitation on the number of

pages but it is advised that a 200-400 pages notebook should be suffice to cover both

FYP I and FYP II.

ii. On the front cover of the logbook, student are required to paste a standard FYP Cover

Form (refer Form A). Students are encouraged to use a plastic laminate/film to protect

their logbook front and back cover.

iii. Paste Form B at the backside of the logbook front cover. Paste Form C to Form F

and FYP Flowchart(s) to the subsequent pages of the logbook. Leave a blank page after

FYP I Flowchart iStudents are encouraged to paste the 2010-2011 Calendar and FYP

Monthly Planner(s) in their respective logbook. This will help them in terms of

organizing their FYP (I and II) tasks.

iv. Students are required to fill Form G1-G14 (compulsory) for every weekly meeting

with their respective FYP supervisor(s). Failure to comply will leads to Logbook marks

reduction. Each Form G(s) should be endorsed according to allocated week. For

example; Form G1 must be endorsed by the supervisor within Week 1 of the academic

semester. It is advised that the students paste the Form G immediately after obtaining the

supervisor’s signature to avoid any inconveniences (lost form, conflict of information

jotted in the following weeks, etc).

v. At the end of FYP I Week 8 and Week 16, students must submit the required Progress

Report(s) to their respective supervisor in the given format (refer Form H1 and H2). For

FYP II Week 7 and Week 14, students must submit the required Progress Report to their

respective supervisor in the given format (refer Form I1 and I2).

vi. Students are also required to present their logbook to the examiners during FYP

seminar. Failure to comply will lead to further Logbook & Examiner(s) marks reduction

General Expectations:

i. Students are encouraged to jot down at least 5-6 pages of thoughtful entries per week in

support of a quality design/work process.

ii. A project log book is a complete record of everything that a student has done for

his/her project which includes:

Sketches/doodling Problem needs/requirements Design

process

Class notes Project objectives Rationale

for decisions

Meeting notes Action Items Project

reflections

Half-baked Ideas Math calculations Professional

development

Work-in-progress Design alternatives etc,

whatever……….

Vendor notes Research findings

Sources of ideas Evaluation of data/results

Design reviews Decision criteria

Basic Logbook Writing Procedures:

Record the date on each page. Start each day on a new page. Keep a record of the

time you spend on each step of your project. One easy way to do this is to note the

time you started and the time you finished each activity in your log book.

Label each entry and record this in a table of contents (reserve 3-4 pages at start).

Use ink. Do not erase. Delete an entry by neatly drawing a single line through it.

Do not remove pages, and do not skip pages.

Avoid backfilling. If you realize later that you left something out, or just want to

summarize something, go ahead and write it in, noting that it’s after-the-fact.

Include everything that contributes to the progress of the FYP tasks… good, bad,

and ugly.

If new information/source are in the form of loose sheets/paper/notes, paste them

inside the logbook and record the date properly on the pages. If the source is

larger, fold and paste neatly into the logbook page.

Tips for FYP logbook entry:

If you just finished…

Ask yourself…

A meeting, What were the main outcomes of the meeting?

Was the meeting productive, and why? What are your personal action items before

the next meeting? Is the project heading in the right

direction?

Brainstorming, Which ideas seem most feasible, and why? Are there enough good ideas? How could better ideas be developed based

on this session?

Engineering Analysis,

What were the governing equations? What were the most important findings? What do the results mean and how should

they be applied?

Visualization,(by hand or in CAD/CAE or from visual source)

What are the major features/discoveries and why are these significant?

What was learned about the problem or solution possibilities?

What problems were resolved and what still needs to be addressed?

How does this piece integrate with the whole?

An internet search What key information did I find? How does it help achieve the project objectives?

Are there other sources that should be pursued?

What new questions were generated?

FINAL YEAR PROJECT LOGBOOK EMT 4752/EMT4754

DEPARTMENT OF MECHANICAL ENGINEERING, UPNM

-FORM A-

Student : Mohd Hazwan bin Burhanuddin

Supervisor(s) : Zulkiffli bin Abd. Kadir

Project Title : Chassis System for Formula Varsity Racing Car

Student Logbook

This final year project (FYP) logbook will record the progress of the student, from the commencement of research until completion of the project.

The supervisor and student are required to retain logbooks and record each meeting regarding the progress of research.

The logbook is an official record of contacts between the student and the supervisor(s). It must be produced at end of each seminar presentations as proof of work done and must be available for review at any stage during the year as appropriate.

FYP commencement date : ______________________________

FYP completion date : __________________________________________

Student contact number : 013-3090063

Student e-mail address : [email protected]

Supervisor(s) contact number(s): 019-6571988

WORKING TITLES OF FINAL YEAR PROJECT

Title (1): ___________________________________________________________________________________

_______________________________________________________ Date: _______________________

Title (2): ___________________________________________________________________________________

_______________________________________________________ Date: _______________________

Title (3): ___________________________________________________________________________________

_______________________________________________________ Date: _______________________

Title (4): ___________________________________________________________________________________

_______________________________________________________ Date: _______________________

Title (5): ___________________________________________________________________________________

_______________________________________________________ Date: _______________________

Final Title: ________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

-FORM C-

FINAL YEAR PROJECT GANTT CHART (PROJECT TITLE)

Year SEMESTER 1 2010/2011

Project Activities/Objectives W1

W2

W3

W4

W5

W6

W7

W8

W9

W10

W11

W12

W13

W14

W15

W16

W17

W18

1

2

3

4

5

Example of Gantt Chart of FYP Activities (Please modify according to your own preferences)

6

-FORM D-

No. Planned Milestone Planned Milestone Date

Achieved *(Yes/No)

Actual Completion Date (month/year)

M1

M2

M3

M4

M5

No. Planned Milestone Planned Milestone Date

Achieved *(Yes/No)

Actual Completion Date (month/year)

M1

M2

M3

M4

M5

(Please modify according to your own preferences)

FYP Milestones Date:

-FORM E-

(Please modify according to your own preferences)

Literature ReviewFocused Group Interview

Development of Instruments

Questionnaire Literacy Tests Numeracy Test

Review of InstrumentsAssess Content & Construct Validity of

Pilot Study

Sampling

Data AnalysisAssess Reliability & Construct Validity of

Revision of Items (Tests and Questionnaire)

Main Study

Data Analysis

Report Writing & Dissemination of Findings

FLOW CHART OF FINAL YEAR PROJECT I ACTIVITIES

Coordination Meeting for Literature Review &

Questionnaire

Coordination with CDC & Test Item Writers

Coordination Meeting for Sampling &

Logistics Pertaining

Coordination Meeting for Revision of

Instruments, Conduct of Main Study, and Data

Coordination Meeting for Reporting of

Results & Dissemination of

-FORM F-

WORKING CALENDER 2010-2011

YEAR 2010S M T W T F S S M T W T F S S M T W T F S S M T W T F S

JANUARY 1 2 FEBRUARY MARCH APRIL3 4 5 6 7 8 9 1 2 3 4 5 6 1 2 3 4 5 6 1 2 310 11 12 13 14 15 16 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 1017 18 19 20 21 22 23 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 1724 25 26 27 28 29 30 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 2431 28 28 29 30 31 25 26 27 28 29 30

MAY 1 JUNE JULY AUGUST2 3 4 5 6 7 8 1 2 3 4 5 1 2 3 1 2 3 4 5 6 79 10 11 12 13 14 15 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 1416 17 18 19 20 21 22 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 2123 24 25 26 27 28 29 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 2830 31 27 28 29 30 25 26 27 28 29 30 31 29 30 31

SEPTEMBER OCTOBER 1 2 NOVEMBER DECEMBER

1 2 3 4 3 4 5 6 7 8 9 1 2 3 4 5 6 1 2 3 45 6 7 8 9 10 11 10 11 12 13 14 15 16 7 8 9 10 11 12 13 5 6 7 8 9 10 1112 13 14 15 16 17 18 17 18 19 20 21 22 23 14 15 16 17 18 19 20 12 13 14 15 16 17 1819 20 21 22 23 24 25 24 25 26 27 28 29 30 21 22 23 24 25 26 27 19 20 21 22 23 24 2526 27 28 29 30 31 28 29 30 26 27 28 29 30 31

YEAR 2011S M T W T F S S M T W T F S S M T W T F S S M T W T F S

JANUARY 1 FEBRUARY MARCH APRIL

2 3 4 5 6 7 8 1 2 3 4 5 1 2 3 4 5 1 29 10 11 12 13 14 15 6 7 8 9 10 11 12 6 7 8 9 10 11 12 3 4 5 6 7 8 916 17 18 19 20 21 22 13 14 15 16 17 18 19 13 14 15 16 17 18 19 10 11 12 13 14 15 1623 24 25 26 27 28 29 20 21 22 23 24 25 26 20 21 22 23 24 25 26 17 18 19 20 21 22 2330 31 27 28 27 28 29 30 31 24 25 26 27 28 29 30

MAY JUNE JULY 1 2 AUGUST

1 2 3 4 5 6 7 1 2 3 4 3 4 5 6 7 8 9 1 2 3 4 5 68 9 10 11 12 13 14 5 6 7 8 9 10 11 10 11 12 13 14 15 16 7 8 9 10 11 12 1315 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 14 15 16 17 18 19 2022 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 21 22 23 24 25 26 2729 30 31 26 27 28 29 30 31 28 29 30 31

SEPTEMBER OCTOBER 1 NOVEMBER DECEMBER

1 2 3 2 3 4 5 6 7 8 1 2 3 4 5 1 2 34 5 6 7 8 9 10 9 10 11 12 13 14 15 6 7 8 9 10 11 12 4 5 6 7 8 9 1011 12 13 14 15 16 17 16 17 18 19 20 21 22 13 14 15 16 17 18 19 11 12 13 14 15 16 1718 19 20 21 22 23 24 23 24 25 26 27 28 29 20 21 22 23 24 25 26 18 19 20 21 22 23 2425 26 27 28 29 30 30 31 27 28 29 30 25 26 27 28 29 30 31

-CALENDER-

July 2010 FYP I PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

August 2010 FYP I Planner

-FYP PLANNER-

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

September 2010 FYP I PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

October 2010 FYP I PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

November 2010 FYP I PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30

December 2010 FYP II PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

January 2011 FYP II PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

February 2011 FYP I PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28

March 2011 FYP II PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

April 2011 FYP II PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

May 2011 FYP II PlannerSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

WEEK 1 MEETINGS

DATE:

PROGRESS SINCE LAST MEETING:

MATERIAL SUBMITTED:

AGREED TASKS/OBJECTIVES FOR NEXT MEETING:

Supervisor’s Date:

Signature & Chop:

-FORM G1-

WEEK 2 MEETINGS DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G2-

WEEK 3 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G3-

WEEK 4 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G4-

WEEK 5 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G5-

WEEK 6 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G6-

WEEK 7 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G7-

1 st Progress Report (EMT 4752)

Student’s Name: Mohd Hazwan bin Burhanuddin

Matric #: 2070465 Date:

Project Title:

1. PROPOSAL CHECKLIST (Please submit a complete proposal)

Items Status

(%)

Comments/Justifications/Remarks

(If Any)

Introduction/Project BackgroundLiterature Review

Problem Statements

Objectives and Scope of Work/LimitationsMethodology

Expected Outcomes

Gantt Chart and Milestones Estimated Cost (If Applicable)*

Note * : Not compulsory

-FORM H1-

2. STUDENT'S COMMENTS AND DIFFICULTIES ENCOUNTERED (IF

ANY):

3. ACTIONS/WORKS FOR THE NEXT COMING WEEKS (tentative

dateline for each item).

Student’s Signature Date:

-FORM H1-

WEEK 8 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G8-

WEEK 10 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G9-

WEEK 11 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G10-

WEEK 12 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G11-

WEEK 13 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G12-

WEEK 14 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G13-

WEEK 15 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G14-



Matric #: 2070465 Date:

Project Title:

1. PERFORMANCE DETAILS (Please submit a complete proposal &

preliminary results/data write-up)

Work Done/Action Status

(%)

Comments/Justifications/Remarks/Things

Learned

1. Updated Proposal2. Preliminary data3. Others

-FORM H2-


ANY):

3. ACTIONS/WORKS FOR FINAL YEAR PROJECT II EMT 4754

(tentative dateline for each item).


-FORM H2-

WEEK 1 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G1-

WEEK 2 MEETINGS DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G2-

WEEK 3 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G3-

WEEK 4 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G4-

WEEK 5 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G5-

WEEK 6 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

WEEK 7 MEETINGS

-FORM G6-

-FORM G7-

DATE:


MATERIAL SUBMITTED:



Signature & Chop:



Matric no: 2070465 Date:

Project Title:

1. PERFORMANCE DETAILS


(%)


Learned

1. Results2. Analysis3. Engineering Calculations4. Program Code5. CAD/CAE model6...............

-FORM H1-


ANY):

3. ACTIONS/WORKS FOR THE NEXT COMING WEEKS (tentative

dateline for each item).


-FORM H1-

WEEK 8 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G8-

WEEK 10 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G9-

WEEK 11 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G10-

WEEK 12 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G11-

WEEK 13 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G12-

WEEK 14 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G13-

WEEK 15 MEETINGS

DATE:


MATERIAL SUBMITTED:



Signature & Chop:

-FORM G14-



Matric no : 2070465 Date:

Project Title:

1. PERFORMANCE DETAILS


(%)


Learned

1. Results2. Analysis3. Engineering Calculations4. .......................5. Conclusion

-FORM H2-


ANY):


-FORM H2-

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