STRATEGIC PLANNINGor

If You Don’t Know Where You’re GoingYou’re Bound to End Up Someplace Else

DUTIES OF A BOARD OF DIRECTORS: Duty of Care

▪ Perform responsibilities in good faith

▪ Adopt policies for effective oversight

▪ Attend board meetings

▪ Act in an independent manner

▪ Exercise independent judgment

▪ Accordance with exempt purpose

DUTIES OF A BOARD OF DIRECTORS: Duty of Loyalty

▪ Act in the best interest of the program

▪ Benefit the program (not the directors)

▪ Refrain from conflict of interest

▪Have and follow a conflict of interest policy

DUTY OF BOARD OF DIRECTORS: Duty of Obedience

▪ Faithful to the mission

▪Honor public trust

▪ Behave and act in a manner consistent with goals

Strategic Planning for Board of Directors

▪Key Roles of a Board ▪ Sets organizational direction▪ Provides oversight▪ Ensures necessary resources▪ Prepares a plan to secure financial base▪Develops goals▪ Assesses needs to meet goals

IN PLACE FIRST………………………..

CORE VALUES

those things important to the organization

glue

what we stand for

VISION

▪Compatible with the Core Values

▪ Inspirational

▪ Tells us where we want to go

▪ Framework for strategic planning

MISSION

▪ Reason for existence

▪ Tells who we serve and how we serve the who

▪ Essence of the organization

▪Written by the stakeholders in their own language

What’s Wrong with this :

▪Core Values- good things, nice things, kind things

▪ Vision- to do good things

▪Mission- help kids who don’t have good things

▪ LRP- to do even more good things

▪ SP- get money and help

BLUE SKY GREEN VALLEY CASA

LIST THE CORE VALUES

WRITE A VISION STATEMENT

COMPOSE A MISSION STATEMENT

DEVELOP A LONG RANGE PLAN

CREATE A STRATEGIC PLAN FOR FIVE YEARS

Strategic Planning

▪ Alice: Which way should I go?

▪ Cheshire Cat: That depends on where you are going.

▪ Alice: I don’t know where I’m going.

▪ Cheshire Cat: Then it doesn’t matter which way you go.

Lewis Carroll 1892 ▪ Through the Looking Glass

What is it…..a Strategic Plan

▪Written form of a process that sets out the agreement relative to a desired outcome.

▪ It is (for CASA organizations) issues-based.

▪ It helps the organization respond appropriately to a dynamic (not static) organizational environment within the framework of its own resources.

Why…………do organizations have SP

▪A Strategic Plan allows an organization to initiate activities and initiate influence.

▪ It allows the organization to be proactive rather than reactive.

▪ It allows the organization to be in charge of its own destiny.

What it Ain’t……

▪Not forecasting

▪Not a simple application of quantitative techniques

▪Not just good intentions

▪Not a way to eliminate risk

▪Not a one person job

▪Not written in stone but cast in sculptured sand

Elements of a SP

▪Measureable goals

▪ Prioritized objectives

▪ Plan of action with Timeframes

Your SP needs to…..

▪ Articulate your organization’s GOALS

▪ Set forth the necessary actions (Plan of Action) that are practical and sustainable

▪ Reflect a method of assessment

AUDIT AND ANALYSIS

Audit First…. Use the S W O T exercise

Analyze Last….

Are we on Target. Do we adapt to change.

Quarterly or Semi Annual Written Reports

Quarterly Meetings with Scorecard Discussion

Long Range Plan versus Strategic Planning

▪ Long Range: Looks well into the future (10+); assumes present knowledge over future needs and conditions; builds for the future.

▪ Strategic: Structured to shorter term (1-5); assumes ability to respond to changing environment; creative process; can be transformed into an operating plan.

STRATEGIC INITIATIVE I: Financial Support and Development

▪GOAL: to develop and increase a broad band of financial support through individual and community-based groups, private grant and foundation resources, endowments, federal and state grants leading to financial independence and maintenance of financial stability of Blue Sky and Green Valley.

SI Financial Goal: Objectives

▪Determine the cost per child per day for services provided

▪Research, select and retain independent audit firm

▪Develop financial plan to eliminate reliance on state or federal funding

▪Develop financial plan to reduce reliance on state or federal funding

SI Financial Goal continued

▪ Establish an investment account and manager

▪ Establish a funds development committee

▪ Increase grant money by 25% each year

▪Develop and implement an annual donor “ask” letter

▪Design and execute an annual “signature” event

▪Hire a part time business manager

SI Financial Goal continued Plan of Action

▪ Pick one of the 3 Objectives below:▪ Research, select and retain an audit firm▪ Establish a funds development committee▪Develop and implement an annual ask letter

▪Write a Plan of Action (the detailed steps) that will accomplish the Objective

Sharing of Plans of Action: Group Exercise

▪Clearly Stated

▪Make Sense

▪ Time Frame Achievable

▪Do-able (Resources available)

The End