Welcome toOctober Count

2015 - 2016

State Reporting FieldsEnrollment State Reporting Fields.

Fields Date Most Recently Enrolled in US This field collects the date a student mostly recently enrolled in any public or nonpublic US school (not Puerto Rico). 1. If a student has never attended schools outside of the US,

use the date the student first entered any US school at any grade (e.g. code 09/01/2007 for a student currently in 4th grade who entered Kindergarten at the start of SY 2007 2008)

2. If a student has attended schools outside of the US, use the date the student most recently entered or re-entered any US school at any grade (e.g. code 09/01/2009 for a student who entered a US school at the start of SY 2009-2010).

3. Schools on US military bases count as US schools 4. Homeschool does not count as a “public or non public US

school”.5. The US date cannot be after the students start date.

Post Secondary Program FieldOnly for high school students taking Concurrent Enrollment.

Concurrent Enrollment or ASCENT• Registrar will code Concurrent Enrollment.• Amber Lopez will code ASCENT student in the high school line of

enrollment.

If a student is taking all Concurrent Enrollment class off campus and attendance is not being taken at the high school. You must contact the student to take the form called Post-Secondary Teacher Verification. The student must take this form for the 11 window and have their teacher at the college verify attendance. The student must return this form back to you and you will need to bring to your audit when you turn in your documentation.

Pupil Attendance For grade levels KG – 12 Coding will only use the following codes01 – Resident, Designated School (APS Students)02 – Resident, School of Choice (APS Students) 04 – Non- Resident, Choice (Non-APS Students)Charter Schools and APS schools without attendance areas will code APS resident students as 02. These types of school should never use the 01 code.

Resident District or State Coding for this field will depend on the coding in the Pupil Attendance.• If the Pupil Attendance field is

coded with a 01 or o2 then the Resident District or State will remain blank. Peggy will run a script to update this field

• If the student is coded with 04 then the Resident District or State must be coded with their home District code.

District Defined FieldsLast US Entry Date : Last US Entry Date (Please refer back to slide 3 for US Information)Last CO Enr : if the student enrolls from another State please enter in the students

enrollment date. If the student has always attended a CO school use the students KG

start date If the student drops out or is homeschooled and reenrolls back into

school, use the students start date. This will also change the student US date

The US date and the Co date cannot be after the students enrollment date.

Funding CodeA student is eligible for full-time funding if the student has a schedule as of the pupil enrollment count date which provides at least 360 hours of teacher-pupil instruction and teacher-pupil contact and instruction in the semester of the pupil enrollment count date.

Part-Time Funding: A student is eligible for part-time funding if the student has a schedule as of the pupil enrollment count date which provides at least 90 hours, but less than 360 hours, of teacher-pupil instruction and teacher-pupil contact time in the semester of the pupil enrollment count date.

Less than 90 hours is not eligible for funding

• All PK students will be coded by Early Childhood• KG student must be code with funding code 82• Please code all other students based off the students schedule for full

time, part time, not eligible

October Count Forms

APS Public Schools

Teacher Verification Official Count Day October 1, 2015

For School Office Completion

School/Prog. Name:

School Year: 2015-2016

Clerk Name

Teacher Name

Student Name:

Grade:

Teacher Name:

Classroom/Course Name: Period: Room: (May be left blank for primary) (May be left blank for primary) (May be left blank for primary)

Section I

This section must be completed for students who have been identified as being absent during the membership count period (September 24 through October 08, 2015). This section must be completed by the student’s classroom teacher the day the student returns into attendance.

Last Date of Positive Attendance:

Date When Student Returned Into

Attendance:

(This is the last day that the student was recorded as being present in the class indicated above)

(This is the date that the student returned into attendance for the class indicated above)

Students absent on October 1st must have attendance before October 1st and after October 1st and before October 31, 2015.

I certify that the information above is accurate.

Teacher Printed Name:

Teacher Signature: Date: To be completed by classroom teacher only

Verification of attendance is critical in the determination of funded membership during the count window. One full -time student generates approximately $7,000 in revenue for the district. A part-time student generates approximately $3,500.

Clerks

Teachers fill these sections in the same ink color. October

1st

Dates should match

No Whiteout or scribbles

Clerks

AURORA PUBLIC SCHOOLS Division of ACCOUNTABILITY AND RESEARCH

15751 E. 1st Avenue, Aurora, Colorado 80011 303-340-0861 Ext 28389

Fax 303-326-2053

REQUIRED NOTIFICATION LETTER ON COUNT DAY OR IN THE FIVE DAYS PRECEDING THE COUNT DAY

September 24th – October 1, 2015

TO: (name of previous school)

(name of previous school district)

(city and state) FROM: Adams-Arapahoe 28J, Aurora Public Schools RE: _______________________________ ______ _____________ Pupil’s Name Grade Date of Birth DATE OF PUPIL'S ENROLLMENT: ____________________________________ (SAME AS FIRST DAY OF ATTENDANCE) According to CSBOE Rules, pupils shown as enrolling on the official count day are to be counted as follows: The pupil(s) noted above have enrolled in our school district on the date(s) shown and have established membership by attendance. Colorado State Board of Education (CSBOE) Rules require that we notify your school district of these pupil counts within 15 calendar days after the official count day. According to CSBOE Rules, if the pupil attended class(es) in the former district and the receiving district on the count day, the receiving district is entitled to include the pupil in its official membership count. The former district may only count the pupil if he/she did not establish membership by attendance in the receiving district.

I hereby certify the above pupil met the membership criteria for our district's pupil count. (This is for any student that enrolled on September 24th – October 1st)

___________________________________________ ___________________ Signature of Principal or Count Coordinator Today's Date I hereby certify the above pupil attend my class on October 1, 2015. (This is only for students that enrolled on October 1, 2015) Teacher Printed Name ________________________________________ Date_____________ Teacher Signature___________________________________________Class/Period____________

Dates need to match

Use form for incoming students from another Colorado School.

Examples: •COVA•Insight•Colorado Connections•DPS•CCSD

Fax or scan daily on the day of enrollment. Do not attach supporting documents. Bring those to the audit.

No

whiteou

t or

scribble

s

AURORA PUBLIC SCHOOLS Division of ACCOUNTABILITY AND RESEARCH

15751 E. 1st Avenue, Aurora, Colorado 80011 303-340-0861 Ext 28389

October 01, 2015

M E M O R A N D U M

TO: Post Secondary Instructor

TEACHER NAME:

FROM: PUPIL COUNT COORDINATOR

SUBJECT: ATTENDANCE VERIFICATION FOR STUDENT LISTED

STUDENT NAME: GRADE: CLASS TITLE: DAYS:

Verification of attendance is critical in the determination of funded membership during the count window. One full-time student generates approximately $7,000 in revenue for the district. A part-time student generates approximately $3,500.

PART-TIME FUNDING:

A student must attend a minimum of 61 minutes a day.

FULL-TIME FUNDING:

A student must attend a minimum of 244 minutes a day.

DATE PRESENT

ABSENT

09/24

09/25

09/28

09/29

09/30

10/01

10/02

10/05

10/06

10/07

10/08

TEACHER’S SIGNATURE X

THANK YOU FOR YOUR ASSISTANCE.

If students are only taking CC classes and attendance is not taken at the high school. the Teacher at the college must fill out this form.

AURORA PUBLIC SCHOOLS Division of ACCOUNTABILITY AND RESEARCH

15751 E. 1st Avenue, Aurora, Colorado 80011 303-340-0861 Ext 28389

October 1, 2015

For schedule changes on October 1st

M E M O R A N D U M

To: Secondary Counselors From: Pupil Count Coordinator RE: Class Additions, Drops, or Changes for October Count Please verify if the student listed below is still enrolled in the class(es) listed below: STUDENT: GRADE:

CLASS

PLEASE CHECK IF STILL ENROLLED

DATE DROPPED

If the student dropped a class, did the student pick up another class(es)? If yes, please list the class and the start date. MAKE SURE THE START DATE IS CORRECT IN THE INFINITE CAMPUS MODULE!!!!! Attach a copy of the student=s schedule including drop and add dates to this form.

CLASS

START DATE

COUNSELOR’S SIGNATURE: DATE:

PLEASE RETURN THIS FORM TO YOUR PUPIL COUNT COORDINATOR ASAP.

Are all of your students scheduled for quarter one & two?

Are you taking daily attendance?

LETTER OF INTENT TO RETURN TO SCHOOL

Dear Parent(s)/Guardian: In October of each school year, Colorado school districts are required to certify the pupil membership of the school district to the Colorado State Board of Education. For students not attending during the defined count period, each district is required to obtain written confirmation from the student's parent(s)/guardian the reason for the absence and that student will be returning to school within 30 calendar days after the official count day without enrollment in another school. Please complete the form at the bottom of the page so that we will know whether to include your child in our pupil membership for this count period. Thank you for your cooperation. Student Name _____________________________________ DOB _______________________ Student Name _____________________________________ Grade _______________________ School Name _________________________________________________________________________________ ____ My child is still a student at your school and will return to school within 30 days after the official count

day (without enrollment in another school) before October 24, 2014. Reason for absence: ___________________________________________________________________ ____ My child will not be returning to your school. Reason: ____________________________________________________________________________ Where will your child be attending school? ________________________________________________ _________________________________________________ ____________________________ Parent(s)/Guardian Signature Date

Certification to be completed by school of attendance: The above named pupil resumed attendance on __________________________________ . (Date) Attendance records showing pupil was in attendance within 30 days after the official count date are available for review by CDE Auditors: __________________________________________ ____________________ Signature /Title of School Official Date

Student Engagement AdvocateShould be contacted for truancy issues.

Use this form for parent accountability.

For your records only.

Not required for your audit.

Fill this form out for any new students from Sept 24 - Oct 1. You don't need to enter students on this form after Oct 1. Along with this form you will need a copy of the student’s enrollment form that the parent signed and the notification letter to the former district (only if the student came from another Co District.

Withdrawal FormNo student should be withdrawn on Oct 1st.• If a student cannot be counted at your school, please backdate

the student to the last contact day in Sept.• If a student attends school on Oct 1st and withdraws on Oct

2nd. Please exit the student on Oct 2nd

Do you have any questions?