State Project Facilitation Unit, Madhya Pradesh, Bhopal 1 STATE PROJECT FACILITATION UNIT Madhya...

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State Project Facilitation Unit, Madhya Pradesh, Bhopal

1

STATE PROJECT FACILITATION UNITMadhya Pradesh

(DIRECTORATE OF TECHNICAL EDUCATION)

(DEPARTMENT OF TECHNICAL EDUCATION & TRAINING)

Welcometo the Participants

of

3rd Joint Review Mission

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STATE PROJECT FACILITATION UNITMadhya Pradesh

on

Technical Education QualityImprovement Programme

DIRECTORATE OF TECHNICAL EDUCATION, M.P.

Status Report

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FULFILMENT OF ELIGIBILITY CONDITIONS AND LEGAL CONVENANTS : AWARD OF AUTONOMY

Complete freedom for Project Implementation with their own priorities & approach. All the project institutions made Autonomous

University Institute of Tech.(RGPV), Bhopal – Self financing Shri G.S. Institute of Tech. & Science, Indore – Aided Jabalpur Engineering College, Jabalpur – Autonomous Rewa Engineering College, Rewa – Autonomous Ujjain Engineering College, Ujjain – Autonomous S.V. Polytechnic College, Bhopal – Autonomous K.N. Polytechnic College, Jabalpur – Autonomous

Twenty two non-project institutions also have been awarded autonomy All the remaining Institutions are having “Jan Bhagidari Samiti”

* Autonomous & Aided Institutions are managed by Registered Societies & BOGs* Self Financing Institutions are managed by respective universities

(10/3)

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: FORMATION OF BOGs

All Project Institutions are managed by Registered Societies All Project Institutions have Board of Governors The Societies / Board of Governors have representation from the State of

Madhya Pradesh of –

Hon’ble Minister Tech. Edn.

Member of Legislative Assembly

Principal Secretary Tech. Edn.

Director Technical Education

District Collector

Eminent technologist / entrepreneur

Chamber of Commerce / CII

Member of Parliament

Vice Chancellor Tech. University

Secretary Finance

Director NITTTR / AICTE

Eminent industrialists / educationists

Teachers / Parents

Teachers (from SC/ST) / Donors

(14(2), 12/6)

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: FINANCIAL AUTONOMY

Institutions funded by Block Grant / Grant-in-Aid Institutions permitted to retain fee & other earnings Guidelines issued for utilization of funds for –

Purchase of Equipment, Computers, Books, Computer Hardware & Software, etc

Library & office automation Maintenance of Buildings Security & Hygiene Payments to guest faculty Seminar, Conference, etc Faculty Development, etc

(14(a), (I))

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: FOUR FUNDS

Government order Dated 27.05.2003 & 08.07.2003 fulfill the spirit of Establishing four funds:

S.No. Name of Fund Items in Government Order

Approximate % Financial

Provision in Government order

1 Staff Development Fund

Seminars, Conferences, guest faculty, etc.

06%

2 Maintenance Fund Building, Play Ground, Internet, AMC, etc.

13%

3 Renewal & Depreciation Fund

Purchase of equipments, HW, SW, Furniture, Books, Journal, Library, Office automation, etc.

50%

4 Corpus Fund - 10%

(14(a), (I))

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: ACADEMIC AUTONOMY

Shri Govindram Sakseria Institute

of Technology & Science, Indore - Awarded by RGPV

Jabalpur Engineering College,

Jabalpur - Under active consideration

Ujjain Engineering College,

Ujjain - Under active consideration

University Institute of Technology

(RGPV), Bhopal - University College

Academic Autonomy

(14(a))

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: ACCREDITATION IN PROJECT INSTITUTIONS

20

32

29

18

22

22

0006

17

4

14

22

14

18

22

22

0

10

20

30

40

50

60

70

80

90

TotalProgrammes

EligibleProgrammes

Pre-projectstatus

PresentStatus

Target Upto31.12.2005

Target Upto31.12.2006

PG

UG

Diploma

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: SUPPORT EXTENDED TO WEAKER SECTIONS

Reservation in admission : SC (16%), ST (20%),OBC (14%)

Reservation for Women : (30%) Reservation for Handicapped : (03%) Tuition & other fees from SC & ST Students : EXEMPTED

STATE BUDGET (2005-06)

Special coaching classes for SC & ST Students : Rs. 3.100 M Book bank facility for SC & ST Students : Rs. 2.135 M Free stationery and Drawing Instruments : Rs. 9.500 M

to SC & ST Students Scholarship : Rs. 7.399 M Computer Training : Rs.11.039 M

TOTAL : Rs.33.173 M

(12/10, 14(a))

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STUDENT BENEFICIARIES IN 2003-04

S.No. SchemeSC ST

Male Female Male Female

1. Special Coaching :

Engineering Colleges

Polytechnic College

663

1188

142

426

299

286

53

75

2. Book Bank :


Polytechnic College

1574

1540

232

423

898

396

107

77

3. Drawing Material :


Polytechnic College

1088

1717

132

511

654

455

65

102

Student Beneficiaries in 2003-04

(12/10, 14(a))

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FACILITATING EFFICIENT FUND MANAGEMENT AND PROCUREMENT

Development of Financial Model for Efficient Fund Management

Relaxation of M.P. State Store Purchase Rules (no. 1562 / 22.09.2003)

Formation of High Power Purchase Committees at Institutional Level with full Financial Power (17 / 07.02.2004)

Creation of Empowered committees in the institutions to take urgent decisions on behalf of BOGs (no.8 / 28.10.2004)

(10/6)

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INITIATIVES & INNOVATIONS BY SPFU

Identification of parameters for Quality & Efficiency Audit (no.190 / 17.02.2004)

Tender document for selection & appointment of auditor for Q & E audit prepared (no.135 / 28.01.2004)

SPFU MP has taken initiative in designing and developing a series of Programmes for System Management Capacity Development to be conducted by identified agencies (NO.118/24.01.2004)

Draft concept paper for computerization of TEQIP project prepared (19,20.08.2004)

Preparation of Budget & Accounts Manuals for institutions

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MOTIVATION, REVIEW AND GUIDANCE THROUGH SPFU

S.No Purpose DatesNumber of

participants

1. Awareness & Motivation Workshops

(about TEQIP)

22.05.2002, 06.06.200228,29,05.200231.05,01.06.2002

81

2. Workshop for Eligibility Applications, Vision & SWOT Analysis, Composite Proposals

09-10.07.2002, 16-18.07.200204-07,09.2002, 27.11.2002

167

3. Workshop for finalization of KPIs at Institutional & State Level

17,18.07.2003,21.10.2003

23

4. Workshops for finalization of Parameters of Quality & Efficiency Audit

04,05.11.2003 32

5. Workshops for finalization of PPIF-2 7,8,11,12.04.2005 15

6. Review of Project Implementation by Secretary, Tech. Edn.

03.05.2003, 5.09.2003, 14.02.2004, 16.03.2004, 20.07.2004, 07.01.2005, 03.02.2002

All Project Institutions

7. Review of EAPs by Chief Secretary 16.05.2005 SPFU

8. Review by Secretary 17 to 20.05.2005 SPFU & Project Institutions

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PROVISION IN 10TH FIVE YEAR PLAN

Provisions in 10th Five year Plan

Year 2002-03 Rs. 7.50 M

Year 2003-04 Rs. 100.00 M

Year 2004-05 Rs. 150.00 M

Year 2005-06 Rs. 150.00 M

Year 2006-07 Rs. 142.50 M

Total Rs. 550.00 M

Budget For 2005-06

For Engineering Colleges Rs. 134.00 M

For Polytechnic Colleges Rs. 10.00 M

For SPFU Rs. 46.00 M

Total Rs.1486.00 M

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PROJECT AMOUNT APPROVED BY NATIONAL SELECTION COMMITTEE

(Rupees in Million)

60

147

130

63

62

2520

Total Rs.507 M

JEC

SGSITSREC

UEC

SVKN

UIT

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RELEASE OF FUNDS

22

61

180

220

24

0

50

100

150

200

250

2003-04 2004-05 2005-06 2006-07 01.04.07-31.12.07

Total Project amount Rs.507 M(Rupees in Million)

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REIMBURSEMENT OF EXPENDITURE

S.No. Duration

Amount Rupees in Million

ExpenditureReimbursable

amount

Reimbursement

Sent Received

1 Up to March 03 3.827 3.134 3.134 3.134

2 April 03 to March 04 3.489 2.816 2.816 2.815

3 April 04 to March 05 29.261 23.436 23.436 -

Total 36.577 29.386 29.386 5.949

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FINANCIAL TARGETS FOR THE REMAINING PROJECT PERIOD

Total Project Amount Approved by NSC Rs.507 M Actual + Committed Expenditure upto 31.03.2005 Rs. 52 M Balance amount Rs.455 M Targets for :

2005-06 Rs.211 M 2006-07 Rs.220 M From 01.01.07 to 31.12.07 Rs. 24 M

Total Rs.455 M

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ITEM-WISE DISTRIBUTION OF THE TARGETED AMOUNT

66

85109

162

236

406

585

435

2467

Total amount Rs.455 M

Eqip

Books & LRs

IOC

CW

Trg

Fur

NW

C&E

Con

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AVAILABILITY OF AMOUNT TARGETED FOR 2005-06

(A) Provision for Engineering Colleges Rs. 134.00 M

(B) Provision for Polytechnic Colleges Rs. 10.00 M -------------------

Total Rs. 144.00 M-------------------

(C) Amount available with the institutions upto 31.3.2005 Rs. 82.75 M

(D) Actual + Committed Expenditure upto 31.3.2005 Rs. 51.88 M

(E) Balance Amount brought forward to 2005-06 (C-D) Rs. 30.87 M

(F) Amount available in budget for 2005-06 Rs. 144.00 M

(G) Institutional share 25% of (F) Rs. 36.00 M

(H) Total amount available for 2005-06 for the project (E+F+G) Rs. 210.87 M

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TENTATIVE DISTRIBUTION OF FUNDS FOR 2005-06

(Rupees in Million)

20

67

61

26

22

10 5

Total Rs.211 M

JEC

SGSITSREC

UEC

SVKN

UIT

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PROGRESS MADE IN PROCUREMENT FROM 1ST APRIL TO 20TH MAY 2005

NIT Published : UIT(RGPV), Bhopal Rs. 10.00 M

Notice for Expression of Interest : S.V. Polytechnic, Bhopal (Equipment, Furniture, etc.)

Rs. 3.50 M

Tender in Process of Evaluation : SGSITS, Indore Rs. 13.40 M

Tender to be opened : UEC, Ujjain (CW : 20.05.2005) Rs. 4.90 M

Tender opened : SGSITS, Indore (NW : 05.04.2005) Rs. 12.00 M

REC, Rewa (Equipment, CW : 09.05.2005) Rs. 6.00 M

Bid Evaluation complete : JEC, Jabalpur (Library Automation) Rs. 0.40 M

Orders Placed : UEC, Ujjain (Equipment) Rs. 4.00 M

Material Received : JEC, Jabalpur (Equipment) Rs. 9.00 M

Payment made : SGSITS, Indore (Equipment) Rs. 4.50 M

S.V. Polytechnic, Bhopal (Books) Rs. 0.25 M

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FACULTY PROFILE

PhD32%

PG42%

UG26%

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RECOGNITION OF MERIT

Teachers promoted under Career Advancement Scheme

S.No. Post held before promotion Post held after promotionNo. of teachers

promoted

Engineering College

1 Reader Professor 8

2 Lecturer Reader 87

3 Lecturer Lecturer Senior Grade 62

4 Lecturer Lecturer Selection Grade 32

5 Lecturer Senior Grade Lecturer Selection Grade 3

Polytechnic College

6 Lecturer Lecturer Senior Grade 189

7 Lecturer Lecturer Selection Grade 119

Contd…

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FACULTY RECRUITMENT

Rules formed for recruitment of teachers of Engineering Colleges and Polytechnic Colleges by respective societies(approved by GAD, Law & Finance Departments) (Published in MP Gazette 5th March 2004)

(12/8)

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RECRUITMENT OF FACULTY

73

114

161

3

14

48

Total Faculty being recruited (351)

5 Engineering Colleges

Total Faculty being recruited (62)

2 Polytechnic Colleges

# Post advertised

@ Posts being advertised

* Interviews conducted$ Applications being scrutinized

+ (*,$)

(*,#)

(*)

(*,@)

(@)

(@)

Lecturer

LecturerReader

ProfessorHOD

+ Director(1), Principal(2)

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FINANCIAL TARGETS FOR THE REMAINING PROJECT PERIOD

Total Project Amount Approved by NSC Rs.507 M Actual + Committed Expenditure upto 31.03.2005 Rs. 52 M Balance amount Rs.455 M Targets for :

2005-06 Rs.211 M 2006-07 Rs.220 M From 01.01.07 to 31.12.07 Rs. 24 M

Total Rs.455 M

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TENTATIVE DISTRIBUTION OF FUNDS FOR 2005-06

(Rupees in Million)

20

67

61

26

22

10 5

Total Rs.211 M

JEC

SGSITSREC

UEC

SVKN

UIT

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ACTIVITY SCHEDULE FOR 2005-06(TO BE PREPARED BY THE INSTITUTION)

1.0 Target of expenditure for 2005-06 :

Name of the institution : .....................……………….............................

S.No. ItemTargeted

Expenditure

1 Civil Works

2 Equipment

3 Furniture

4 Books & LRs

5 Consultancies

6 Trg., Fellowship, WS

7 Incremental operating cost

8 Networking

9 Services to community & economy

Total

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SCHEDULE FOR EQUIPMENT

Contd…

2.0 Equipment :

2.1 Amount approved by NSC Rs....…………M

2.2 Actual + Committed Expenditure upto 31.03.2005 Rs....…………M

2.3 Balance Amount (2.1-2.2) as on 31.12.2005 Rs....…………M

2.4 Targeted amount of expenditure for 2005-06 Rs……………M

2.5 Break-up of balance amount : DGS&D Rs……………M

NS Rs……………M

NCB Rs……………M

Total Rs……………M

2.6 Break-up of targeted expenditure for 2005-06 DGS&D Rs……………M

NS Rs……………M

NCB Rs……………M

Total Rs……………M

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SCHEDULE FOR EQUIPMENT…Contd

2.7 (Target) dates : For DGS&D for -

Placing purchase orders …………………..

supply of equipment …………………..

Receipt of equipment …………………..

Making Payment …………………..

For NS for -

Issuing NIT …………………..

Submission & opening of tenders …………………..




For NCB for -

Submission of NCB document to NPIU …………………..

Submission of revised NCB document to NPIU …………………..


Submission and opening of tenders …………………..



Making payment …………………..

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SCHEDULE FOR FURNITURE

3.0 Furniture :

3.1 Amount approved by NSC Rs……………M

3.2 Actual + Committed Expenditure upto 31.03.2005 Rs……………M

3.3 Balance Amount (3.1-3.2) as on 31.12.2005 Rs……………M


3.5 Target dates for -


Submission and opening to tenders …………………..


Receipt of Furniture …………………..


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SCHEDULE FOR BOOKS, LRs etc.

4.0 Books, LRs, etc :




4.4 Committed expenditure for 2005-06 Rs……………M

4.5 Target dates for -




Receipt of Furniture …………………..


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SCHEDULE FOR CIVIL WORKS

5.0 Civil Works :





5.5 Target dates -

Submission of NCB document to NPIU …………………..

Approval of NCB document to NPIU …………………..



Placing work orders …………………..

Starting of Works …………………..

Completion of works …………………..


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SCHEDULE FOR FACULTY & STAFF DEVELOPMENT

6.0 Faculty and Staff Development Plan (In NPIU Format)

Person Person Month

6.1 Plan for 2004-05 ....................... .......................

6.1.1 Faculty / Staff trained upto 31.03.2005

....................... .......................

6.1.2 Short fall in training (6.1-6.2) ....................... .......................

6.1.3 Reasons for Short fall ....................... .......................

6.2 Faculty & Staff Development Plan for 2005-06

....................... .......................

6.3 Faculty & Staff Development Plan for 2005-06

....................... .......................

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SCHEDULE FOR NETWORKING, SERVICES TO COMMUNITY & ECONOMY AND TDP

7.0 Networking / Services to community & Economy / TDP

Number Planned

Completed Short fall

7.1 Plan of action for activities planned for Jan-June 2005 and Jul to Dec 2005 as per format of NPIU

…………. …………. ………….

7.2 Short fall in the activities from Jan-Jun 2005

…………. …………. ………….

7.2.1 Networking …………. …………. ………….

7.2.2 Services to community & Economy

…………. …………. ………….

7.2.3 Tribal Development Plan …………. …………. ………….

7.2 Plan for completion of backlog for Jan-Jun 2005 for Networking / Services to community & Economy / TDP

…………. …………. ………….

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SCHEDULE FOR ACCREIDTATION OF PROGRAMME

8.1 Accreditation of Programmes UG

ProgrammeTotal Eligible Accreditated Remaining*

PG Programme

* Action Plan for 2005-06 for accreditation for remaining programmes

8.2 Action Plan for 2005-06 for Enhancing Institute Industry Interaction

8.3 Action Plan for 2005-06 for increasing IRG

8.4 Action Plan for 2005-06 for Implementation of Institutional Reforms

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AREAS OF CONCERN

Reimbursement for Rs.234.36 M Ambiguities in programme progress profiles Establishment and operation of Four funds Final allocation of funds Reports of visits by mentors awaited List of mentors for the institutions Date of next visit of mentors Clarity about agency for Quality & Efficiency audit

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EXPECTED OUT-COMES BY 2007

Excellence in Teaching Practices

Enhancement of professional skills of faculty

Interactive learning centers using EDU-SAT

E-Learning facilities in Libraries

Use of innovative teaching methods

Campus wide electronic network

Cont…

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EXPECTED OUT-COMES BY 2007

Graduates Equipped with Employable Competencies

Establishment of Center of Advance Technology

State of the art practical laboratories

Continuous on-line assessment

Industry relevant and need based curricula

Completely developed Tribal Development Mechanism

Culture of Service to Community and Economy

…Cont

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REIMBURSEMENT CLAIMS

Quarters

I

01.04.2004

to

30.06.2004

II

01.07.2004

to

30.09.2004

III

01.10.2004

to

31.12.2004

IV

01.01.2005

to

31.03.2005

Total

01.04.2004

to

31.03.2005

Expenditure 0.828 3.726 1.531 23.176 29.261

Amount Claimed

0.670 2.993 1.230 18.543 23.436

SPFU reference 984 / 27.09.2004

1129 / 28.10.2004

91 / 25.01.2005

465 / 04.05.2005

-

Claim received NIL NIL NIL NIL NIL

Financial Status 2004-05

Budgetary Provision Rs.148.60 MAmount in Million of Rupees

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TARGETS FOR 2005-06

S.No. Name of the Institution

Quarters

I

01.04.2004

to

30.06.2004

II

01.07.2004

to

30.09.2004

III

01.10.2004

to

31.12.2004

IV

01.01.2005

to

31.03.2005

Total

01.04.2004

to

31.03.2005

1 UIT (RGPV), Bhopal 4.0 4.8 6.7 3.812 19.3122 SGSITS, Indore 12.5 17.0 23.5 13.721 66.7213 JEC, Jabalpur 12.0 15.0 21.5 12.735 61.2354 REC, Rewa 5.0 6.5 9.0 5.716 26.2165 UEC, Ujjain 4.5 5.5 7.7 4.394 22.094

Total of Engg.Colleges 38.0 48.8 68.4 40.378 195.5786 S.V. Poly., Bhopal 2.0 2.5 3.6 2.139 10.2397 K.N. Poly., Jabalpur 1.0 1.3 1.8 0.951 5.051

Total of Poly. Colleges 3.0 3.8 5.4 3.090 15.290GRAND TOTAL 41.0 52.6 73.8 43.468 210.868

Amount in Million of Rupees

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PRESENT STATUS OF M.P.Status as on 31-03-2005

NIT’s/STATES LIFE TIME ALLOCATION

FUND RELEASED

ACTUAL EXPENDITURE

COMMITTED EXPENDITURE

TOTAL EXPENDITURE

NIT’s 3611 2280(63.1%) 263(7.3%) 415 (11.5%) 678(18.8)

A.P. 1514 230 (15.2%) 82 (5.4%) 201 (13.2%) 283 (18.6%) Gujrat 857 55 (6.4%) 25 (2.9%) 44 (5.1%) 69 (8.0%) Haryana 329 108 (32.8%) 09 (2.7%) 13 (3.9%) 22 (6.6%) H.P. 75 05 (6.6%) 05 (6.6%) 03 (4.0%) 08 (10.6%) Karnataka 1733 48 (2.8%) 64 (3.7%) 45 (2.6%) 109 (6.2%) Kerala 615 28 (4.5%) 19 (3.0%) 22 (3.5%) 41 (6.6%) M.P. 504 83 (16.4%) 37 (7.3%) 15 (2.9%) 52 (10.2%) Maharashtra 1687 320 (18.9%) 26 (1.5%) 125 (7.4%) 151 (8.9%) Tamil Nadu 947 55 (5.8%) 52 (5.5%) 11 (1.1%) 63 (6.6%) Uttaranchal 415 102 (24.5%) 09 (2.1%) 81 (19.5%) 90 (21.6%) U.P. 1125 68 (6.0%) 10 (0.8%) 14 (1.2%) 24 (2.1%) West Bengal 1533 67 (4.3%) 37 (2.4%) 96 (6.2%) 133 (8.6%) Total of States 11334 1168 (10.3%) 366 (3.2%) 679 (6.0%) 1045 (9.2%)

Amount in Million of Rs.

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REQUIREMENT OF FACULTY

Number of post being filled up Sr.No Name of the Institutions Principal/Director Professor Reader HOD Lecturer

1. JEC, Jabalpur -- 25 36 -- 59 2. REC, Rewa 01 12 14 -- 28 3. UEC, Ujjain 01 11 10 -- 13

Total 02* 48** 60 -- 98* 4. S.V. Poly,

Bhopal -- -- -- 07 20

5. K.N. Poly Jabalpur

-- -- -- 14 48*

6. UIT(RGPV), Bhopal

01 09 24 -- 50

7. SGSITS, Indore

-- 16 30 -- 13

Post being filled-up in Project Institutions:

* Advt. No. 06/09.05.2005 *Advt. No. 01/13.01.2005

** Advt. No. 03/30.12.2004

State Project Facilitation Unit, Madhya Pradesh, Bhopal 1 STATE PROJECT FACILITATION UNIT Madhya...

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