STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year...

STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline

Ivan GraffOffice of Acquisition and Project Management

FIMS Annual Comprehensive TrainingOak Ridge, TN

March 27, 2014

Agenda• A brief history of real property annual reports

• Goals for the “State of Our Facilities Report”

• Differences between proposed internal and external versions

• Sample charts• FY 2013 summary• Five year trends (FY 2009 – FY 2013)

March 27, 2014 FIMS Annual Comprehensive Training 2

Asset Management Plan• Required by Executive Order 13327 Section 3(b)

• Published in FY 2005

• Summary data presented• Building area by use and interest• Land mass total• Replacement value by program

• Trends (FY 1999 – FY 2004)• Building area• Maintenance spending• Deferred maintenance estimates• Energy intensity reduction percentage


Three Year Rolling Time Line• Required by the Office of Management and Budget• Revised annually since FY 2006• Related to the Asset Management Plan -

• Acts as the implementation plan• Records the Department’s progress

• Targets and Trends (in FY 2013, FY 2008 – FY 2015)• Asset utilization by use, including net assignable building area per office

building occupant• Disposition by gross building area and replacement value• Asset condition for operating owned assets and by mission dependency• Energy intensity and the percent reduction since FY 2003• High Performance Sustainable Buildings by interest


Annual FIMS Data Charts• Similar to the Three Year Rolling Timeline• Presented at the February or May F&I Quarterly Meeting• Targets and Trends for Single Fiscal Years

• Condition by Mission Dependency• Utilization by Use• Replacement Value by Mission Dependency• Utilities, Other Operation Costs, and Maintenance by Year• Operation and Maintenance Costs by Type• Maintenance Costs by Program Against a 2% Target• For Each Program

• Utilization by Use• Condition by Mission Dependency• Replacement Value by Mission Dependency• Utilities, Other Operation Costs, and Maintenance per unit building area


State of Our Facilities Report Will . . .• Subsume

Three Year Rolling TimelineAnnual FIMS data charts

• Review Implementation of the Asset Management Plan

• Take stock of the Department’s current position by examining -Summary data about the Department’s current portfolioData illustrating trends in areas of interest

• SOFAR SOGOOD = State of our Facilities Annual Report and Statement of Goals, Objectives, and Other Direction


About the Internal Version


Audiences

Purposes

• Program, Support Office Leadership• Headquarters

For each program or support office:• Summarize its inventory• Compare its health to the Department’s• Highlight its strengths and weaknesses

Information Source

• FIMS data from five most recent years• All types of interest in real property• All statuses and levels of utilization

Structure of the Internal Version


Inventory

Condition

• Is the program growing significantly?• Does FIMS data match source documentation?• Has the program increased its mission alignment?

• Do replacement values grow at industry rates?• Are mission critical assets in an acceptable condition?• Are maintenance expenditures adequate?

Operation Costs

• At what rate have utility and waste costs grown?• Does it lease more per capita than its peers?• Do leases cost more than owned space?• Does DOE lease near owned, underutilized space?

Excess and Under-utilized Assets

• Does the program or support office hold or abandon unneeded real property?

• Does unneeded real property siphon scarce operating funds?


Audiences

Purposes

• Office of Management and Budget• Federal Real Property Council• Government Accountability Office• Public

• Summarize the Department’s inventory• Address GAO “High-Risk List” concerns• “Replace” the Three Year Rolling Timeline

Information Source

• FIMS data from five most recent years submitted to the Federal Real Property Profile (FRPP) submission

About the External Version

Structure of the External Version


Inventory

Collecting Accurate

and Useful Data

• Is the Department growing significantly?

• How accurate is DOE’s data?• Does DOE invest enough in its assets?• Has DOE’s inventory increased its mission alignment?• Do replacement values grow at industry rates?

Leasing• Does DOE lease more per capita than its peers?• Do DOE leases cost more than owned space?• Does DOE lease near its owned, underutilized space?

Excess and Under-utilized Assets

• Does DOE hold or abandon unneeded real property?• Does unneeded real property siphon scarce operating

funds?

Where are the Assets? (FY 2013)


Includes:• All

ownerships• All statuses• All prop. types• GSA as well

NM TN NY CA SC TX IDRPV

NM CA TN WA NY SC IL ID

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Occ

. Ct.

TN NM OH CA WA SC KY ILAre

a

NM TN CA WA SC TX NVAM

NM TN CA SC TX NVDM

NM SC TN CA WA NV ID KY TX

Ass

et C

t.

Where are the Land Parcels? (FY 2013)


NV41%

ID20%

WA14%

SC7%

CO3%

MT3%

TX3%

NM2%

AZ2%

CA2%

TN1%

WY1%

Includes:• All

ownerships• All statuses

Total: 2.82M Ac

Building Count and Area by Interest (FY 2013)


DOE Owned (O)96%

Contractor Leased (C)3%

DOE Owned (O)88%

Contractor Leased (C)

6%

GSA Leased (L)3%

GSA Owned (G)2%

By CountTotal: 10,818

By AreaTotal: 132.7 MSF

Includes:• All

ownerships• All statuses• Build. &

trailers• GSA as well

Land Area by Interest (FY 2013)


Withdrawn Land (W)

54%

DOE Owned (O)25%

DOE Ingrant (N)

21%

Institutional Ctrl (I)1%

Includes:• All

ownerships• All statuses

Total: 2.82M Ac

Average Age by Asset Type (FY 2013)


STRUCTURE

BUILDING

TRAILER

36 Years

35 Years

20 Years

LAND 40 Years

Includes:• All

ownerships• All statuses• All prop. types• GSA as well

Replacement Value by Property TypeMarch 27, 2014 FIMS Annual Comprehensive Training 16

2009 2010 2011 2012 2013$30,000,000,000

$40,000,000,000

$50,000,000,000

$60,000,000,000

$70,000,000,000

$80,000,000,000

$90,000,000,000

$100,000,000,000

$110,000,000,000

$120,000,000,000

$58,049,085,632$57,211,574,863$58,609,172,043$63,544,730,476$64,087,061,476

$37,964,575,200$37,987,366,188$40,064,035,364

$42,047,511,287$47,613,994,572

OSFTrailerBuilding

Repl

acem

ent P

lant

Val

ue (R

PV) $

B

Includes:• All

ownerships• All statuses• All prop. types• No GSA

Building Use by Program (FY 2013)


EERE EM FE LM NE NNSA NR PMAs SC0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

OtherLaboratoryWarehouseOffice

Perc

enta

ge o

f Bui

ldin

g Sp

ace

Includes:• All

ownerships• All statuses• Build. & trailer• GSA as well

Occupancy by Use (FY 2013)


Office56%Other

21%

Laboratory21%

Warehouse2%

Includes:• All


Total: 139,672

Buildings over 5,000 GSF (all ownerships, status, etc.)


2009 2010 2011 2012 20132,880

2,890

2,900

2,910

2,920

2,930

2,940

2,950

2,960

2,970

115,000,000

116,000,000

117,000,000

118,000,000

119,000,000

120,000,000

121,000,000

122,000,000

Count

Count

GSF

GSF

Coun

t of B

uild

ings

Ove

r 5 K

GSF

Build

ing

Are

a (M

GSF

)

Building Area by UseMarch 27, 2014 FIMS Annual Comprehensive Training 20

2009 2010 2011 2012 20130

10,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,00090,000,000

100,000,000110,000,000120,000,000130,000,000140,000,000

26,483,094.026,842,393.027,111,566.027,695,095.027,629,996.0

11,834,239.011,863,090.011,810,848.011,895,504.012,167,104.0


Build

ing

Are

a (M

GSF

)

Includes:• All


Building Area by Use (Federal)March 27, 2014 FIMS Annual Comprehensive Training 21

2009 2010 2011 2012 20130

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

90,000,000

100,000,000

110,000,000

120,000,000

130,000,000

22,196,375.022,431,749.022,323,662.022,668,068.022,416,927.0

11,133,100.011,122,862.011,070,714.011,124,644.011,438,512.0


Build

ing

Are

a (M

GSF

)

Includes:• DOE Owned &

Leased• All statuses• Build. & trailer• GSA as well

Building Utilization (FY 2013)


100 %

90 – 100 %

0 % AND

90 – 100 %

62 %

76 %

87 %

Utilization Area

Includes:• All


trailers

77 %

81 %

92 %

Count

“Unneeded” Building Area by UseMarch 27, 2014 FIMS Annual Comprehensive Training 23

2009 2010 2011 2012 20130.0

500,000.01,000,000.01,500,000.02,000,000.02,500,000.03,000,000.03,500,000.04,000,000.04,500,000.05,000,000.05,500,000.06,000,000.06,500,000.07,000,000.0

775,730.0 715,238.0 493,428.0 677,725.0

442,946.0 549,122.0535,477.0

650,061.0 569,484.0

1,368,375.01,480,667.01,551,376.0

1,850,906.01,824,276.0

3,711,044.02,701,921.0

2,670,619.0

2,640,169.03,452,489.0


Build

ing

Are

a (M

GSF

)

Includes:• All

ownerships• Excludes GSA• Build. & trailer• Excess• Unutilized• Underutilized• Shutdown

Mission Critical Assets by Property Type, ACI


<0.95 >=0.95 <0.95 >=0.95 <0.95 >=0.95 <0.95 >=0.95 <0.95 >=0.952009 2010 2011 2012 2013

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

2,200

2,400

2,600

TrailerOSFBuilding

Coun

t of

Mis

sion

Cri

tical

Ass

ets

Includes:• DOE Owned• Status 1, 2, &

6• All prop. types

ACI = Asset Condition Index = DM / RPV

Not Mission Dependent AssetsMarch 27, 2014 FIMS Annual Comprehensive Training 25

2009 2010 2011 2012 20134,200

4,300

4,400

4,500

4,600

4,700

4,800

4,900

5,000

32,000,000

33,000,000

34,000,000

35,000,000

36,000,000

37,000,000

38,000,000

39,000,000

40,000,000Count

Count

GSF

GSF

Coun

t of N

ot M

issio

n De

pend

ent B

uild

ings

Build

ing

Are

a (M

GSF

)

Includes:• All


trailers

Select Operations CostsMarch 27, 2014 FIMS Annual Comprehensive Training 26

2009 2010 2011 2012 2013$565,000,000$570,000,000$575,000,000$580,000,000$585,000,000$590,000,000$595,000,000$600,000,000

Util

ity C

osts

$M

2009 2010 2011 2012 2013$16,200,000.0

$16,400,000.0

$16,600,000.0

$16,800,000.0

$17,000,000.0

$17,200,000.0

Was

te C

osts

$M

Includes:• All

ownerships• All statuses• All prop. types• No GSA

Note:FIMS allocates structures’ operation costs to buildings and trailers

Maintenance by Mission DependencyMarch 27, 2014 FIMS Annual Comprehensive Training 27

2009 2010 2011 2012 2013$400,000,000

$500,000,000

$600,000,000

$700,000,000

$800,000,000

$900,000,000

AM MC

MC RPV 2%

Mission Critical

Gap

in A

M $

M

2009 2010 2011 2012 2013$325,000,000

$350,000,000

$375,000,000

$400,000,000

$425,000,000

$450,000,000

$475,000,000

AM MD

MD RPV 2%

Mission Dependent, Not Critical

Gap

in A

M $

M

2009 2010 2011 2012 2013$175,000,000

$200,000,000

$225,000,000

$250,000,000

$275,000,000

$300,000,000

$325,000,000

AM NMD

NMD RPV 2%Not Mission Dependent

Gap

in A

M $

M

2009 2010 2011 2012 2013$750,000,000.0

$950,000,000.0

$1,150,000,000.0

$1,350,000,000.0

$1,550,000,000.0

$1,750,000,000.0

AM TOT

TOT RPV 2%

All Assets

Gap

in A

M $

B

Includes:• DOE Owned• Status 1, 2, & 6• All prop. types• No 3000s & 4289

Building & Structure Validation Scores


2009 2010 2011 2012 201325272931333537394143454749515355

74%

87%86% 84% 75%

26%

11%

10% 10% 25%

Green Yellow Red

Coun

t of V

alid

ation

s


Ivan Graff(202) 586-8120

[email protected]

Contact for more information:

Calutron operators at Y-12, ca. 1944

STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year...

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