ST GABRIEL’S PREPAREDNESS INITIATIVE Planning Process Meeting 16 Jan 2013.

ST GABRIEL’S PREPAREDNESS INITIATIVE

ST GABRIEL’S PREPAREDNESS INITIATIVE

Planning Process Meeting16 Jan 2013

ST GABRIEL’S PREPAREDNESS

Preparedness

• Planning and education creates a prepared, resilient, and empowered congregation.

• Lack of planning and education causes fear and speculation and creates panic in a crisis.


4 Step Preparedness Planning Process

• 1.Develop Planning Scenarios What could happen at St Gabriel’s that could jeopardize

the health or welfare of any in our congregation?

• 2. Evaluate Risk How probable are the scenarios and what are the

consequences?

• 3. Determine Required Capabilities What plans, organization, equipment, training, and

exercises/evaluations are needed? (POETEs)

• 4. Publish Action Checklists Guidelines by scenario that will enable responsible

people to accomplish steps necessary to respond to those scenarios.


1. Develop Planning Scenarios

• Examples: Medical Emergencies

Heart attack, fainting, broken bones, wounds.

Storms Tornadoes, blizzards, thunderstorms.

Fire Kitchen, building, grounds.

Human Threats During services, youth activities, or fellowship events.

Adult Misconduct or abuse


2. Evaluate Risk

• Risk is present in everything we do. It can never be reduced to zero but can be

mitigated.

• Risk Equals: Probability + Consequences + Vulnerabilities

• Reduce risk by decreasing vulnerabilities through increasing capabilities.


Catastrophic

Extensive

Serious

Minor

Scenario ProbabilityFrequent Likely Occasional Seldom Unlikely

Consequence

Extreme/Serious

High

Moderate

Low

Risk Level

Planning Scenario Risk Assessment Tool

Active Shooter

Heart Attack

Tornado

Broken Bone


3. Determine Required Capabilities

• A capability provides the means to accomplish an objective for each planning scenario and achieve desired outcomes by performing critical tasks under specified conditions to target levels of performance. (Example: Effectively using an AED machine during a heart attack to save a life)

• Capabilities are grouped under 4 main headings: Prevention Protection Response Recovery

• Planning for capabilities is based on uncertainty of scenarios happening and economic conditions that require prioritization of limited resources.

• Capabilities are where we spend our time, money, and efforts.


5 Elements of a Capability

• Planning What is the capability intended to do?

• Organization Who will do it?

• Equipment What items are needed to do the tasks?

• Training What skills and tasks are required and at what level of

performance?

• Exercise and Evaluation How do we test the skills and equipment needed to

perform the capability?


4. Publish Action Checklists

• Start with a selected planning scenario.• Determine sequential tasks that must be accomplished by

those responsible to perform the capability required. Subject matter experts must be a part of the development of

these tasks. First task is usually how to identify the scenario is happening. Next task is usually to have someone call 911. Next tasks should identify where any equipment required is

located. Next tasks guide necessary actions.

• Checklists should be placed in highly visible locations and responsible people identified.


Resources to help in planning efforts

• Members of congregation with professional experience. Doctors, nurses, paramedics, firemen, law enforcement,

teachers, etc.

• Community programs focusing on public safety. Police Department public safety courses, Fire Department

courses on fire safety/CPR/First Aid/AED, Emergency Management Agency programs for natural disaster preparedness, etc.

• Internet sites that provide information on preparedness and risk assessments for possible scenarios. http://www.readycolorado.com/ http://training.fema.gov/ http://www.ready.gov/


Next Steps

• Today Brainstorm possible planning scenarios. Prioritize at least two planning scenarios to work on. Identify committee that will provide oversight for St Gabriel’s

Safe Church Initiative. Determine leads for each of the two planning scenarios.

• The lead of each planning scenario will: Determine subject matter experts who can be asked to

participate in the planning. Schedule a meeting to familiarize participants with the

preparedness planning process and start work on required capabilities and action checklists.

Complete action checklists for the two scenarios by 1 April 2013.


Preparedness Planning Template

• Planning Scenario: Example - Tornado• Risk Assessment: Low/Moderate/High/Extreme• Capabilities Required:

Prevention: None Protection: Storm Shelter Response: Notification, Signage, Shelter in Place, Storm

Kit Recovery: First Aid, Communications, Counseling

• Action Checklists: Tasks required: Activities necessary before, during, and

after an incident.


Any Questions?

Mason WhitneyEmail: [email protected]

orCall: 303-548-3823

ST GABRIEL’S PREPAREDNESS INITIATIVE Planning Process Meeting 16 Jan 2013.

Documents

Transcript of ST GABRIEL’S PREPAREDNESS INITIATIVE Planning Process Meeting 16 Jan 2013.