SSAI PY2012 Three Month Grant SSAI PY2012 Three Month Grant Project Performance Plan (PPP) Project Performance Plan (PPP)

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Senior Service America’sSenior Service America’s

Three Month Grant Three Month Grant

Project Performance Plan Project Performance Plan (PPP) Webtool Webinar(PPP) Webtool Webinar

June 14, 2012June 14, 2012

AgendaAgenda

Today’s Presenters: Joe Gallagher and Today’s Presenters: Joe Gallagher and Chris Garland Chris Garland

Webinar Length Webinar Length

2:00 – 3:00 p.m.2:00 – 3:00 p.m. Review Three Month Grant Project Review Three Month Grant Project

Performance Plan (PPP) WebtoolPerformance Plan (PPP) Webtool

Questions/AnswersQuestions/Answers Next StepsNext Steps

AdjournAdjourn

PY12 Will Be A PY12 Will Be A Challenging YearChallenging Year

3 month grant (July 2012– September 2012)3 month grant (July 2012– September 2012)

DOL Mandated Enrollment FreezeDOL Mandated Enrollment Freeze

Post SGA TransitionPost SGA Transition

No participant transfers/ no lay-offs of No participant transfers/ no lay-offs of participantsparticipants

9 month grant (October 2012 – June 2013)9 month grant (October 2012 – June 2013)

However….However….

Advance planning will give you an advantage Advance planning will give you an advantage to run your programto run your program

As always, SSAI is here to help youAs always, SSAI is here to help you

DOL Enrollment FreezeDOL Enrollment Freeze DOL expects to freeze (stop) new

enrollments on or about July 15 and last through October 1 – exact dates coming soon 

Question #28 on Participant Form – must have date of 7/15/12 or earlier!!!

DOL has frozen (stopped) any participant transfers. See also SSAI SCSEP Policy 602-E.

Why? To ensure SPARQ data is accurate for the transfer of data between national grantees post SGA

Let’s Take Some Let’s Take Some Questions/Comments About the 3 Questions/Comments About the 3

month period and PPPmonth period and PPP

Raise Your Hand to Confer Raise Your Hand to Confer by Phone or Send Me a by Phone or Send Me a

NoteNote

Let’s Review the Three Month Let’s Review the Three Month GrantGrant

Project Performance Plan Project Performance Plan (PPP) Webtool(PPP) Webtool

Highlights of 3 Month Highlights of 3 Month PPPPPP

Estimated 3 month Participant Wage Estimated 3 month Participant Wage budget insertedbudget inserted

3 month PPP automatically includes 3 month PPP automatically includes expected carry-over from your last PY2011 expected carry-over from your last PY2011 PPPPPP

Still have ability to adjust hours per pay Still have ability to adjust hours per pay period – 12 hours per week is the minimumperiod – 12 hours per week is the minimum

Access exit activity from PY2011 as you Access exit activity from PY2011 as you create your 3 month PPPcreate your 3 month PPP

Number of 3 month authorized positions Number of 3 month authorized positions visiblevisible

Your Analysis (PPP) is Your Analysis (PPP) is VitalVital

If you don’t think you can afford 20 hours If you don’t think you can afford 20 hours per week effective July 1, 2012 need to per week effective July 1, 2012 need to notify SSAI Front End Team immediatelynotify SSAI Front End Team immediately

PY12 First Quarter PPP reflects your PY12 First Quarter PPP reflects your analysis of 3 month periodanalysis of 3 month period

Need to submit your first PY12 First Need to submit your first PY12 First Quarter PPP to SSAI by Thursday June 21stQuarter PPP to SSAI by Thursday June 21st

We expect subgrantees to spend all of their We expect subgrantees to spend all of their PW funds by September 30PW funds by September 30thth without without overspendingoverspending

No participant transfers or lay-offs for exitsNo participant transfers or lay-offs for exits

Key Points for PY12 PPPsKey Points for PY12 PPPs

For those going forward with 20 For those going forward with 20 hours per week all program year:hours per week all program year:

New enrollments may be needed to spend your New enrollments may be needed to spend your funds but no participant can start after July 15funds but no participant can start after July 15thth – DOL enrollment freeze (#28 on Participant – DOL enrollment freeze (#28 on Participant Form – Date Eligibility Determined– first day Form – Date Eligibility Determined– first day you can pay participant)you can pay participant)

Assess your waiting lists and plan for prompt Assess your waiting lists and plan for prompt enrollment from July 1 – July 15enrollment from July 1 – July 15thth

Ask for help with unsubsidized placement Ask for help with unsubsidized placement promptly if you encounter problemspromptly if you encounter problems

Continue with exits as needed to Continue with exits as needed to keep your SCSEP balancedkeep your SCSEP balanced

For those who decided to For those who decided to reduce hours below 20 in reduce hours below 20 in

JulyJuly Start at the lowest number of hours a Start at the lowest number of hours a sponsor can afford and then move in the sponsor can afford and then move in the direction of increasing hoursdirection of increasing hours Gives participants something to look forward to such as an Gives participants something to look forward to such as an

increase from 12 hours to 16 hours increase from 12 hours to 16 hours

Continue with your unsubsidized and other exits. Continue with your unsubsidized and other exits.

SSAI’s approach is conservative, for the benefit of your SSAI’s approach is conservative, for the benefit of your participants and the integrity of your SCSEP.participants and the integrity of your SCSEP.

Sample letters notifying participants and host agency Sample letters notifying participants and host agency supervisors of reduced hours are posted on the Partners’ supervisors of reduced hours are posted on the Partners’ PagePage

SSAI will expect you to spend all of your SSAI will expect you to spend all of your PWFB by September 30thPWFB by September 30th

Key Points to Remember Key Points to Remember About Your Three Month About Your Three Month

PY12 PPPsPY12 PPPs No enrollment expected for any project No enrollment expected for any project less than 20 hours or after the DOL July less than 20 hours or after the DOL July 1515thth enrollment freeze enrollment freeze

If you decide to begin the PY2012 First If you decide to begin the PY2012 First Quarter grant at less than 20 hours per Quarter grant at less than 20 hours per week….week…. 12 hours per week minimum floor across SSAI network – 12 hours per week minimum floor across SSAI network –

to preserve program integrityto preserve program integrity Start out at lowest number of hours with hope of being Start out at lowest number of hours with hope of being

able to increase hours as program year progressesable to increase hours as program year progresses

Remember to include in your PPP “other Remember to include in your PPP “other exits” participants who will be exiting exits” participants who will be exiting because they are not waiver eligible and because they are not waiver eligible and will be reaching their 4 year time limit on will be reaching their 4 year time limit on SCSEPSCSEP

Let’s Take Some Questions Let’s Take Some Questions Regarding Starting at 20 Regarding Starting at 20

hrs/wk versus lesshrs/wk versus less

Raise Your Hand to Confer by Raise Your Hand to Confer by Phone or Send Me a NotePhone or Send Me a Note

Next StepsNext Steps

Next Thursday, June 21st – deadline for Next Thursday, June 21st – deadline for you to complete your PY2012 First you to complete your PY2012 First Quarter project performance plan (PPP) Quarter project performance plan (PPP) plan on the webtoolplan on the webtool

Monday, June 25th – deadline by which a Monday, June 25th – deadline by which a Front End Support Team Program Officer Front End Support Team Program Officer will follow-up with you and provide will follow-up with you and provide feedback on your PY2012 First Quarter 3 feedback on your PY2012 First Quarter 3 month PPPmonth PPP

If you are reducing hours below 20, then If you are reducing hours below 20, then next Friday, June 22next Friday, June 22ndnd is the deadline for is the deadline for you to notify your participants and host you to notify your participants and host agency supervisors agency supervisors in writing in writing of reduced of reduced hours starting on Monday, July 2ndhours starting on Monday, July 2nd

Questions After This Questions After This WebinarWebinar

Contact the Front End Contact the Front End Support Team and a FES Support Team and a FES Program Officer will Program Officer will respond:respond:

Email: scsephelp@ssa-i.org; or; or

Call: 301-578-8989; orCall: 301-578-8989; or

Open a case via the Cloud PortalOpen a case via the Cloud Portal

AdjournAdjourn

We will notify you when the We will notify you when the following can be found on the following can be found on the SSAI Partners’ Page:SSAI Partners’ Page:

Today’s PowerPoint PresentationToday’s PowerPoint Presentation

Link to today’s webinar recording will be Link to today’s webinar recording will be in the “Webinars” tab of the SSAI in the “Webinars” tab of the SSAI Partners PagePartners Page

Thank you for attending!Thank you for attending!