Senior Service America, Inc. Senior Service America, Inc. (SSAI) Bidders’ Webinar – (SSAI) Bidders’ Webinar –

IndianaIndiana

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Senior Service America, Inc. Senior Service America, Inc. (SSAI)(SSAI)

Bidders’ WebinarBidders’ Webinar

Request for Proposal (RFP)Request for Proposal (RFP)Elkhart, Kosciusko, LaGrange, Elkhart, Kosciusko, LaGrange, Marshall, Noble and St. Joseph Marshall, Noble and St. Joseph

Counties, INCounties, IN

Monday, March 3, 2014Monday, March 3, 2014

2:00 p.m. EST2:00 p.m. EST

Webinar detailsWebinar details

Today’s Presenter: Chris Garland, Today’s Presenter: Chris Garland, National SCSEP Director National SCSEP Director

Webinar Length 1 hour and 30 Webinar Length 1 hour and 30 minutes from 2:00 - 3:30 p.m. Eastern minutes from 2:00 - 3:30 p.m. Eastern Standard TimeStandard Time

We may finish early if not all We may finish early if not all time is neededtime is needed

Who is on call today?Who is on call today?

Resource for this Resource for this WebinarWebinar

Have a copy of the SSAI Have a copy of the SSAI RFP for Elkhart, Kosciusko, RFP for Elkhart, Kosciusko, LaGrange, Marshall, Noble LaGrange, Marshall, Noble and St. Joseph Counties and St. Joseph Counties when participating in this when participating in this webinarwebinar

RFP OverviewRFP OverviewI.I. IntroductionIntroduction

II.II. Request for ProposalRequest for Proposal

III.III. Roles and ResponsibilitiesRoles and Responsibilities

IV.IV. FundingFunding

V.V. Target PopulationTarget Population

VI.VI. SSAI SCSEP Performance MeasuresSSAI SCSEP Performance Measures

VII.VII. Eligibility and Minimum Qualifications for Responding Eligibility and Minimum Qualifications for Responding OrganizationsOrganizations

VIII.VIII. Content of the Response PackageContent of the Response Package

IX.IX. Submission of Proposal in Response to RFPSubmission of Proposal in Response to RFP

X.X. Evaluation Criteria and Selection ProcessEvaluation Criteria and Selection Process

XI.XI. Notice of AwardNotice of Award

XII.XII. Bidders’ WebinarBidders’ Webinar

XIII.XIII. List of AttachmentsList of Attachments

XIV.XIV. Additional Documents to ReviewAdditional Documents to Review

Closing Date for Closing Date for SubmissionSubmission

Friday, March 14, 2014, 4:00 p.m. Friday, March 14, 2014, 4:00 p.m. EDTEDT

Total Estimated Funding of Total Estimated Funding of Subgrant:Subgrant:

$111,918 from May 1, 2014 – June $111,918 from May 1, 2014 – June 30, 201430, 2014

(remainder of PY2013)(remainder of PY2013)

$671,508 from July 1, 2014 – June $671,508 from July 1, 2014 – June 30, 201430, 2014(PY2014)(PY2014)

There will be the opportunity for renewal for the next year There will be the opportunity for renewal for the next year following the period specified in this announcement.following the period specified in this announcement.

Senior Service America Inc.Senior Service America Inc.

45 year old 501(c)(3) national nonprofit45 year old 501(c)(3) national nonprofit

33rdrd largest Senior Community Service largest Senior Community Service Employment Program (SCSEP) Employment Program (SCSEP) National GranteeNational Grantee

Headquartered in Silver Spring, MDHeadquartered in Silver Spring, MD

Work with a national network of 80 Work with a national network of 80 subgrantee organizations to operate subgrantee organizations to operate SCSEP in 16 statesSCSEP in 16 states

I. IntroductionI. Introduction

I. Introduction (cont’d)I. Introduction (cont’d)

INDIANAINDIANA

Senior Service America, Inc. is one of four SCSEP Senior Service America, Inc. is one of four SCSEP national grantees in Indiananational grantees in Indiana

SSAI has served various parts of Indiana since 1972SSAI has served various parts of Indiana since 1972

Currently, SSAI partners with two (2) Currently, SSAI partners with two (2) organizations; outcome of RFP will be to partner organizations; outcome of RFP will be to partner with three (3) organizationswith three (3) organizations

Catholic Charities Fort Wayne/South Bend Catholic Charities Fort Wayne/South Bend (CCFWSB) is SSAI’s current subgrantee that serves (CCFWSB) is SSAI’s current subgrantee that serves the counties in this RFP the counties in this RFP

CCFWSB is ending sponsorship of these counties on CCFWSB is ending sponsorship of these counties on April 30, 2014 but will continue as a SSAI April 30, 2014 but will continue as a SSAI subgrantee serving other countiessubgrantee serving other counties

II. Request for Proposal II. Request for Proposal (RFP)(RFP)

SSAI is seeking a qualified SSAI is seeking a qualified organization to administer SCSEPorganization to administer SCSEP

SCSEP is Title V of the Older Americans ActSCSEP is Title V of the Older Americans Act

Only federally-sponsored employment and Only federally-sponsored employment and training program for low-income seniorstraining program for low-income seniors

Multiple missions include promoting useful Multiple missions include promoting useful opportunities in community service job opportunities in community service job training and moving SCSEP participants to training and moving SCSEP participants to unsubsidized employment, where appropriateunsubsidized employment, where appropriate

II. RFP (cont’d)II. RFP (cont’d)

SCSEP participants…SCSEP participants… Are eligible individuals 55 or older, Are eligible individuals 55 or older,

unemployed, have participated on SCSEP unemployed, have participated on SCSEP for less than four years, and earn less than for less than four years, and earn less than 125% of Federal Poverty Guidelines who 125% of Federal Poverty Guidelines who want or need to re-enter the workforcewant or need to re-enter the workforce

Paid federal, state or local minimum wage Paid federal, state or local minimum wage (whichever is higher)(whichever is higher)

For work experience at “host agencies” – For work experience at “host agencies” – 501 (c)(3) nonprofit or government training 501 (c)(3) nonprofit or government training sitessites

Typically 20 hours per weekTypically 20 hours per week

III. Roles and III. Roles and ResponsibilitiesResponsibilities

SubgranteeSubgrantee Employ a full-time project director and other Employ a full-time project director and other

personnel necessary for programmatic and personnel necessary for programmatic and financial administration and supervision of financial administration and supervision of SCSEPSCSEP

Recruit and enroll eligible applicantsRecruit and enroll eligible applicants

Select appropriate host agenciesSelect appropriate host agencies

Promote necessary linkages and partnershipsPromote necessary linkages and partnerships

Comply with SCSEP regulations and policiesComply with SCSEP regulations and policies

Utilize case management methodUtilize case management method

Meet performance goals outlined in Sponsor Meet performance goals outlined in Sponsor AgreementAgreement

III. Roles & Responsibilities III. Roles & Responsibilities (cont’d)(cont’d)

SSAISSAI

Provides training, guidance, coaching on Provides training, guidance, coaching on all aspects of program and financial all aspects of program and financial administration, performance, data administration, performance, data collection and SCSEP regulations and collection and SCSEP regulations and policypolicy

Provides technical assistance on SSAI’s Provides technical assistance on SSAI’s person-centered approach to IEPs, person-centered approach to IEPs, community service assignments and community service assignments and unsubsidized placementunsubsidized placement

Conducts regular compliance and fiscal Conducts regular compliance and fiscal monitoringmonitoring

IV. FundingIV. Funding

Each subgrant budget has Each subgrant budget has four line items:four line items:

1.1. Participant Wages and Fringe Participant Wages and Fringe BenefitsBenefits

2.2. Administrative Costs (Adm)Administrative Costs (Adm)

3.3. Other Program Costs (OPC)Other Program Costs (OPC)

4.4. Nonfederal Share of Nonfederal Share of Costs/Nonfederal MatchCosts/Nonfederal Match

Subgrant BudgetSubgrant BudgetThe subgrant award is in two parts which total fourteen months. The first subgrant is from May 1, 2014 – June 30, 2014 and the second subgrant starts on July 1, 2014 and ends on June 30, 2015

2 Months 12 Months

 

May 1 – June 30, 2014  

July 1, 2014-June 30, 2015

81 slots 81 slots

PWFB $ 98,855 $ 593,128

OPC $ 4,038 $ 24,228

ADM $ 9,025 $ 54,152 Total Federal $111,918 $ 671,508

Non-Federal $ 14,572 $ 87,430

Total $126,490 $ 758,938

V. Target PopulationV. Target Population

Eligible participantEligible participant

Priority of Service for Individuals Priority of Service for Individuals with Multiple Barriers to with Multiple Barriers to EmploymentEmployment

Individual Employment Plans Individual Employment Plans (IEP)(IEP)

Unsubsidized EmploymentUnsubsidized Employment

Community Service Work-Based Community Service Work-Based TrainingTraining

V. Target Population V. Target Population (cont’d)(cont’d)

Host AgenciesHost Agencies

Maintenance of EffortMaintenance of Effort

Other Permissible TrainingOther Permissible Training

Coordination with American Coordination with American Job Centers, State and Local Job Centers, State and Local WIBS, AAA and other SCSEP WIBS, AAA and other SCSEP providersproviders

VI. SSAI SCSEP VI. SSAI SCSEP Performance MeasuresPerformance Measures

Measures while participant is Measures while participant is on SCSEPon SCSEP

1.1.Service level or number of Service level or number of eligible individuals servedeligible individuals served

2.2.Community Service HoursCommunity Service Hours

3.3.Most-in-Need (MIN)Most-in-Need (MIN)

VI. Performance Measures VI. Performance Measures (cont’d)(cont’d)

Measures after participant exits Measures after participant exits – –

WIA Common MeasuresWIA Common Measures1.1.Entered EmploymentEntered Employment2.2.RetentionRetention3.3.Average EarningsAverage Earnings

**SSAI unsubsidized placement goalSSAI unsubsidized placement goal*Spend 100% of subgrant funds by June *Spend 100% of subgrant funds by June 30th of each year30th of each year

VI. Performance VI. Performance Measures (cont’d)Measures (cont’d)Additional Indicators – Additional Indicators –

set by Secretary of Laborset by Secretary of Labor

1.1.Retention in Unsubsidized Retention in Unsubsidized Employment For One Year Employment For One Year

2.2.Satisfaction Level of Satisfaction Level of Participants, Employers and Participants, Employers and Host AgenciesHost Agencies

3.3.Volunteer Work IndicatorVolunteer Work Indicator

VII. Eligibility and VII. Eligibility and Qualifications of Qualifications of

BiddersBidders Any 501(c)(3) non-profit Any 501(c)(3) non-profit

agencyagency

Any government agencyAny government agency

That…That…

Meet the goals, standards Meet the goals, standards and policies of SSAI for and policies of SSAI for providing SCSEP, as providing SCSEP, as described in this RFPdescribed in this RFP

VIII. Content of VIII. Content of Response PackageResponse Package

Attachment A – Application Attachment A – Application Face SheetFace Sheet

Attachment B – Complete Attachment B – Complete Narrative ResponsesNarrative Responses

Attachment C – Minimum of 2 Attachment C – Minimum of 2 letters of support from partner letters of support from partner organizationsorganizations

Pg. 18 of RFP - #7 – Pg. 18 of RFP - #7 – attachments requestedattachments requested

IX. Submission IX. Submission InstructionsInstructions

AllAll requested documents transmitted requested documents transmitted electronicallyelectronically

MS Word or Adobe PDF or combinationMS Word or Adobe PDF or combination

Do not send Zip filesDo not send Zip files

Email address: Email address: sga2012@ssa-i.org

No later than 4:00 p.m. EDT on No later than 4:00 p.m. EDT on Friday, March 14Friday, March 14thth

SSAI will email you acknowledging SSAI will email you acknowledging receipt of applicationreceipt of application

X. Evaluation CriteriaX. Evaluation Criteria

Proposals will be evaluated based on the following Proposals will be evaluated based on the following criteria:criteria:

a.a.Organizational Capacity – 25 pointsOrganizational Capacity – 25 points

b.b.Program Design and Approach – 40 pointsProgram Design and Approach – 40 points

c.c.Administrative and Fiscal Qualifications – 35 Administrative and Fiscal Qualifications – 35 pointspoints

Applicants must score a minimum of 70 points to Applicants must score a minimum of 70 points to be considered for funding.be considered for funding.

Review committee will be comprised of SSAI staff.Review committee will be comprised of SSAI staff.

SSAI reserves the right to seek additional SSAI reserves the right to seek additional information from Applicants, potentially including information from Applicants, potentially including site visits or agency interviews.site visits or agency interviews.

XI. Notice of AwardXI. Notice of Award

SSAI will announce the SSAI will announce the contract award contract award no later than no later than Friday, March 28, 2014Friday, March 28, 2014

SSAI will notify all applicants SSAI will notify all applicants of decision by emailof decision by email

SSAI will facilitate transition SSAI will facilitate transition activities of SCSEP in April activities of SCSEP in April 20142014

XII. Bidders’ Webinar, XII. Bidders’ Webinar, Questions & Technical Questions & Technical

AssistanceAssistance Today Today

Anyone else join? Anyone else join?

Q&AQ&A

Review questions received to dateReview questions received to date

Take any new questions from attendees Take any new questions from attendees on today’s webinaron today’s webinar

Not sure if webinar recording can be Not sure if webinar recording can be posted; in process of changing vendorsposted; in process of changing vendors

XIII. AttachmentsXIII. Attachments

Attachment A – Application Attachment A – Application Face Sheet and ChecklistFace Sheet and Checklist

DisplayDisplay

Attachment B – Narrative Attachment B – Narrative ResponseResponse

DisplayDisplay

XIV. Additional XIV. Additional Documents to ReviewDocuments to Review

2010 SCSEP Final 2010 SCSEP Final RegulationsRegulations

2006 Older Americans Act 2006 Older Americans Act AmendmentsAmendments

2014 Federal Poverty 2014 Federal Poverty Guidelines TEGL No. 11-13 Guidelines TEGL No. 11-13

Revised Income Inclusions Revised Income Inclusions and Exclusions TEGL 12-06and Exclusions TEGL 12-06

Key Dates/TimelineKey Dates/Timeline

RFP Issued – February 20RFP Issued – February 20thth

Bidders’ Webinar – March 3Bidders’ Webinar – March 3rdrd

Last Day to Submit RFP Questions – March Last Day to Submit RFP Questions – March 1111thth

Proposal Submission Deadline – March 14Proposal Submission Deadline – March 14thth

Grant Announcement – By March 28Grant Announcement – By March 28thth

Transition Activities – April 2014Transition Activities – April 2014

Initiation of Services – May 1, 2014Initiation of Services – May 1, 2014

Questions? Questions?

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bidders’ webinar.bidders’ webinar.