SPRINGFIELD PUBLIC SCHOOLS

QUARTERLY REPORT FOR 2009 BONDS

 

 

 

 

 

 

APRIL, 2012

2009 BOND HVAC PROJECTS

Boyd Elementary School Bond Language: Air conditioning and HVAC upgrade renovation at Boyd Elementary School PROJECT DESIGN TEAM Architect: Buddy Webb Engineer: MFEC, Inc. General Contractor: Mechanical Services, Inc.

PROJECT SCHEDULE Bid Date: May 24, 2011 Award Contract: June, 2011 Heat Available: October 2011 Est. Completion Date: June, 2012

SUMMARY OF CONTRACT LOG Adjusted Project Budget $1,434,494.00 Original Const. Contract: $1,222,000.00 Total of Change Orders to Date: $ 32,361.13 Total Current Contract: $1,254,361.13 Project Status: The project is essentially complete with only some minor changes within the HVAC systems controls to allow the systems to be controlled and operated from the General Services Center. It is anticipated these modifications will be completed by the end of April. All close out documentation has been completed and submitted to the owner. The majority of the retention money has been approved for payment. The outstanding balance of retention due is $25,000.00 to cover the modifications to the controls programming.

Mechanical Room Front Elevation

1

 

Jarrett Middle School

Bond Language: Air conditioning and HVAC renovation at Jarrett Middle School

PROJECT DESIGN TEAM

Engineer: Colvin Jones Davis General Contractor: Bales Construction

SUMMARY OF CONTRACT LOG

Adjusted Project Budget: $2,363,139 Adjusted Const. Budget: $2,091,748 Original Const Contract: $2,047,775 Total Change Orders to Date: 8 Total Current Contract: $2,091,746

Project’s Status:

This project has been closed out

PROJECT SCHEDULE

Award Contract: June, 2010 Projected Start Date: June, 2010 Completion Date: January, 2011

2

Phelps School for the Gifted Bond Language: Air conditioning and HVAC upgrade at Phelps Elementary. PROJECT DESIGN TEAM Architect: Butler Rosenbury & Partners Engineer: Colvin Jones Davis General Contractor: Mechanical Services Commissioning Agent: MFEC, Inc.

PROJECT SCHEDULE Award Contract: March 27, 2012 Project Demolition Start: May, 2012 HVAC Renovation Start: June, 2012 Heat Available: October 2012 Project Completion: February 1, 2013

SUMMARY OF CONTRACT LOG Adjusted Project Budget $1,378,320 Base Bid Amount: $ 867,000 Bid Alternate One: $ 28,000 Contract Award Amount: $ 895,000 Total of Change Orders to Date 0 Total Current Contract: $ 895,000 Project Status: The Project bid results included five contractors with competitive bids. The successful contractor was Mechanical Services, Inc. for the base bid and an alternate to upgrade the fire alarm system. The School Board approved the award on March 27, 2012. The project preconstruction meeting is scheduled for April 10, 2012. The facility does not hold classes on Fridays during the school session. The contractor will take advantage of those Fridays for demolition and other scope items for expediting the construction schedule.

Front Elevation

Main Corridor

3

 

Reed Middle School Bond Language: Air conditioning and HVAC renovation at Reed Middle School

PROJECT DESIGN TEAM

Engineer: Malone Finkle Eckhardt & Collins General Contractor: Nabholtz Construction Services

SUMMARY OF CONTRACT LOG

Adjusted Project Budget: $2,243,592 Adjusted Const. Budget: $1,991,297 Original Const Contract: $1,936,000 Total Change Orders to Date: 9 Total Current Contract: $1,990,757

PROJECT SCHEDULE

Award Contract: May, 2010 Projected Start Date: May, 2010 Completion Date: December, 2010

Project’s Status:

Commissioning has been completed and this project will be closed out during October.

4

Robberson Elementary Bond Language: Air conditioning and HVAC upgrade and windows at Robberson Elementary School PROJECT DESIGN TEAM Engineer: Hurst-Rosche General Contractor: Mechanical Services, Inc.

PROJECT SCHEDULE Award Contract: Projected May 3, 2011 Project Start Date: Spring/Summer, 2011 Est. Completion Date: June, 2012

SUMMARY OF CONTRACT LOG Adjusted Project Budget $1,721,598 Original Const. Contract: $1,319,300 Total of Change Orders to Date: 37,542 Total Current Contract: $1,356,842 Project’s Status: Construction: The “hard” construction for this bond AC project was completed in November. Testing & balancing, and the HVAC commissioning segments of this project will be completed once the systems programming is adjusted according to the project’s specifications. Some of the closing procedures are currently underway.

: New

5

Rountree Elementary School Bond Language: Rountree Elementary School renovation consisted of electrical upgrade, heating and air conditioning system install and windows replacement. PROJECT DESIGN TEAM Engineer: Smith-Goth Architect: Buddy Webb General Contractor: Bales Construction

PROJECT SCHEDULE Award Contract: April 19, 2011 Projected Start Date: May, 2011 Heating available: October, 2011 Est. Completion Date: June, 2012

SUMMARY OF CONTRACT LOG Adjusted Project Budget: $1,722,900 Adjusted Const. Budget: $1,307,800 Original Const. Contract: $1,282,800 Total Change Orders: $ 38,191 Total Contract: $1,320,991

Project’s Status: The completed air conditioning and heating systems are both operational. Consultants are in the final stages of commissioning of equipment now the cooling season is upon us the building is calling for air conditioning and the contractor and engineers can now complete their HVAC testing to make sure the equipment if functioning properly. This work is expected to be completed by end of school year.

 

 

 

New boilers & piping

New boiler’s circulation pumps

Finish corridor with new lay-in ceilings and mechanical soffits

6

 

   

 

   

 

 

New generator to operate the emergency fixtures and alarm system

New RTU unit ductwork for the MPR room and stage area

Typical classroom with new exposed ductwork

Typical in classroom mechanical closet contain the furnace & coil

Typical exposed ductwork in the classrooms in the north addition

The new heating and cooling water circulation pumps

7

Sunshine Elementary School Bond Language: Air conditioning and HVAC upgrade at Sunshine Elementary School PROJECT DESIGN TEAM Engineer: Colvin Jones Davis General Contractor: Bales Construction

PROJECT SCHEDULE Award Contract: January, 2012 Projected Start Date: February, 2012 Major Installation Date: August 1, 2012 Final Completion Date: December, 2012

SUMMARY OF CONTRACT LOG Total Project Budget: $1,453,697 Original Const. Contract: $1,037,500 Change Orders to Date: 0 Total Current Contract: $1,037,500

Project’s Status: Bales Construction began demolition work over Spring Break in an effort to expose the corridor original ceiling and structure to determine wall penetrations into each of the classrooms. The contractor has submitted shop drawings to receive consultant’s approval and order HVAC equipment in advance to have the product delivered by June 1st. The electrical subcontractor is planning to start the new underground electrical service from

8

Sunshine Street to the building by mid-April which allows them to set the new transformers, generator, and electrical panels and run power to the new chiller location. Because of the possible dust generated by wall penetrations and exposing the roof structure in the corridors will prevent anymore interior work until summer break. Project Challenges:

Coordination with site principal will be top priority. Work performed within the facility from February 1st to June 1st will be restricted to

those times when classes are not in session and evenings. The contractor will be responsible for daily clean-up and maintaining the building condition in work zones.

Current plan is to have the new electrical service and electrical distributions completed by June 1st so the contractor can make the switch over and start setting the new HVAC equipment the first day of summer break.

The short summer will challenge the contractor. Our goal is to have air conditioning in the classrooms, offices and APR by August 15, 2012.

Original classroom wing with lay-in ceiling in place

Classroom wing corridor with the lay-in ceiling tile removed and exposing the original glued tile ceiling

9

View of main corridor across from principal’s office. Contractor has removed the lay-in ceiling.

The contractor has removed the lay-in ceiling to expose the limited clear space to install the new ductwork.

Location for new electrical service, transformer and generator

Location for new Chiller next to the library’s solid wall that will serve the classroom’s air conditioners

10

Tefft Center Bond Language: Air conditioning and HVAC upgrade at Tefft Center PROJECT DESIGN TEAM Engineer: Smith-Goth General Contractor: TBD

PROJECT SCHEDULE Award Contract: May 15, 2012 Projected Start Date: October 1, 2012 Completion Date: March 1, 2013

SUMMARY OF CONTRACT LOG Total Project Budget: $873,901 Estimated Const. Budget: $541,148

Project’s Status: Smith Goth Engineering is completing the construction documents for a May 1, 2012 bid date. We are expected to advertise the project April 14th and 15th.

11

York Elementary School Bond Language: Air conditioning and HVAC upgrade renovation at York Elementary School. PROJECT DESIGN TEAM Architect: Buddy Webb Engineer: Colvin Jones Davis General Contractor: DeWitt & Assoc., Inc. Commissioning Agent: MFEC, Inc.

PROJECT SCHEDULE Bid Date: March 15, 2011 Award Contract: April, 2011 Heat Available: October 2011 Completion Date: March, 2012

SUMMARY OF CONTRACT LOG Adjusted Project Budget $1,445,944 Original Const. Contract: $1,206,000 Total of Change Orders to Date: $ 9,592 Total Current Contract: $1,215,592

Project Status: All the systems have been tested, commissioned and turned over to the Owner. All close out documentation has been completed by the contractor and engineers and received by the Owner. Final payment has been approved and forwarded to the finance department for processing.

Front Elevation Mechanical Room

12

2009 BOND CONSTRUCTION PROJECTS

13

Glendale High School/Bleachers Bond Language: Design and installation of new stadium bleachers. SUMMARY OF CONTRACT LOG: Adjusted Project Budget $450,000 Estimated Const Budget $425,000 Original Const. Contract $410,253 Change Orders $873 Total Current Contract $411,126

PROJECT SCHEDULE Design Feb 2009-Jan, 2010 Bidding: Feb, 2010 Award Contract March, 2010 Projected Start Date: Spring, 2010 Completion Date: Sept, 2010

PROJECT DESIGN TEAM: Architect: JBA, Jack Ball Associates Structural Eng.: Pinnacle Design Consultants Electrical Eng.: Olsson & Associates General Contractor: DeWitt & Associates

Project’s Status: Design/Construction: Completed in September 2010, just in time for the first Glendale football game, the contractor was able to pull together this project, that had been facing several scheduling challenges. The punch list/walk-thru confirmed a quality project and a very nice upgrade for Glendale. The architect and SPS are currently working together evaluating the last of the closing procedures, contractors submission of project manuals and warranties.

14

15

Glendale High School/Electrical Upgrades Bond Language: Electrical and technology infrastructure upgrades. SUMMARY OF CONTRACT LOG: Adjusted Project Budget $897,958 Original Const. Contract: $651,290 Change Orders $15,341 Total Current Contract $666,631

PROJECT SCHEDULE Design Sept.-Jan.2010 Bidding: Winter 2010 Award Contract March 2011 Projected Start Date: March 2011 Completion Date: Fall 2011

PROJECT DESIGN TEAM: Engineer: ESC, Springfield, MO General Contractor: AC Electrical Systems Project’s Construction Status: This construction portion of this project was completed last fall. All closeout procedures and documents have been completed, as well, including the final pay application.

16

Glendale High School/Kickapoo Stadium Lighting Bond Language: Install new stadium lighting. SUMMARY OF CONTRACT LOG: Adjusted Project Budget $337,013 Design Fees $11,817 Original Const. Contract $345,567 Total of Change Orders $1,115 Total Final Contracts $346,682 Transformer Costs $16,202 Total Project Costs $374,701

PROJECT SCHEDULE Complete August, 2010

PROJECT DESIGN TEAM: Engineer: ESC, Springfield, MO General Contractor: Bill’s Electric

Project’s Status: Design/Construction: Objective: design and construct new stadium lighting for Glendale and Kickapoo. The new 4 concrete pole designs and light fixtures provide up to 50 foot-candles for much improved illumination; up to 4 times that of the previous lights. The new lighting locations placed the poles from within to outside the football and track fields.

17

Hillcrest High School Bond Language: Remodel and construction additions as necessary to upgrade stadium lighting, electrical, IT infrastructure, fire alarm system, restrooms, tuck pointing, seal/stripe parking lots, roof repairs, abate floor tile, ceiling tile and domestic and hot water piping. Remodeling and additions will consist of the PE locker rooms and lockers, Hyper Gym elevator, auditorium, kitchen, cafeteria and administration offices. PROJECT DESIGN TEAM Architect: Esterly Schneider & Associates Engineer: MFEC Partnership, LLC General Contractor: Bales Construction

PROJECT SCHEDULE FEMA Approval: August 24, 2011 Bid Date: December 15, 2011 Award Contract: January 10, 2012 Projected Start Date: February, 2012 Kit/FEMA Completion Date:Aug. 15,2012 Completion Date: March, 2013

SUMMARY OF CONTRACT LOG Adjusted Project Budget: $8,382,713

FEMA Grant Reimb up to: $1,200,000 Original Const. Contract: $5,942,700 Change Orders to Date: 0 Total Current Contract: $5,942,700 Project’s Status: Bales Construction has completed the kitchen area demolition and started installing under slab plumbing for the new kitchen equipment. The FEMA building pad construction has been delayed due to relocating the existing 6” sewer and 8” roof drain pipes outside the new building footprint. This work is completed and the building pad is near completion to allow digging for the cafeteria/FEMA building footings. The existing lower level concrete wainscot along the east wall line is in the process of being totally removed to allow for the new food serving area connection to the cafeteria. The electrical contractor has been

The new Cafeteria/FEMA Addition at the Northeast corner of the North classroom wing

18

diligently working to rough in the new electrical service, major switch gear panels and run feeder conduits throughout the building in preparation of the summer switch over. The contractor has submitted shop drawings to receive consultant’s approval and order HVAC and electrical equipment in advance to have the product delivered by June 1st. Project Challenges:

The weather will be the project’s biggest obstacle to the contractor being able to accomplish much outdoors.

A complete month has been lost due to city’s requested change in the way the consultant’s connected new structure’s to the existing structure.

Completing the FEMA footings in time to maintain Prestress Concrete Panels delivery date and construction schedule.

To accommodate the interior construction SPS needs to relocate the summer site staff, principals and counselor by May 25th so the contractor can begin the tunnel abatement.

To maintain the construction schedule the tunnel abatement must start May 24th and be completed by June 25th to allow enough time for the plumber to reinstall the new heating and domestic water lines before start of 2012-2013 school year.

The contractor is progressing with the lower level classrooms demolition work as part of the new kitchen and serving area connected to the cafeteria/FEMA structure.

19

The cafeteria/FEMA has about six feet of compaction fill at the east edge of the building pad. The pad is within inches of final grade and clean of the sloped lawn area on the east side.

Contractor working in tight quarters to dig out new footing among the plumbing pipes.

Worker installing rebar grid for the new interior footing within the existing building slab to carry new block partition.

20

The four slides to the right shows the steps taken to rough in the new electrical service into the existing electrical room for the main building.

New kitchen under slab plumbing pipes.

Crew demolishing an interior block wall.

New kitchen space under renovation

21

Jeffries Elementary School Bond Language: Construction of a gymnasium with a high school sized court that includes all the necessary amenities for a functional gym and relocates the main entrance and offices. PROJECT DESIGN TEAM Architect: Dake Wells Architecture Engineer: Olsson Associates General Contractor: Larry Snyder & CO.

PROJECT SCHEDULE Construction Documents: Sept, 2011 FEMA Review: November, 2011 Bidding: December 22, 2011 Award Contract: January 10, 2012 Projected Start Date: January, 2012 Completion Date: November, 2012

SUMMARY OF CONTRACT LOG Adjusted Project Budget: $3,949,670 FEMA Est. Reimbursement $1,200,000

Original Const. Contract: $2,766,849 Change Orders to Date: 0 Total Current Contract: $2,766,849 Project Status: Project had a favorable bid and the School District awarded the contract to Larry Snyder & Company. Larry Snyder & Co. developed a project schedule and a schedule of values which was approved by the consultants. Despite rain delays, the detention basin, concrete swale and the north parking lot have been completed. The traffic has been rerouted to the north side of the building to allow for work to begin on the south side of the existing facility.

22

The contractor has noted (12) lost work days for rain and associated with testing and removal of unsuitable soils. We have not received a formal request for time extension nor supporting documentation to approve lost work days. We will work with the contractor to make up any lost days to meet the critical path schedule. Currently, there are two approved proposals for the project which will be incorporated into a change order. One is for a generator and the other was to add additional concrete paving. The total of the two change proposals is $8,894.00. Project Challenges: 1. The weather to date has been an obstacle for the contractor thus far. 2. The tightness of the construction site for staging construction material and

accommodating for the parking needs of SPS staff and contractor’s vehicles. 3. The proximity of the housing around the site is also generating some complaints from

the neighboring occupants.

New Front (east) Elevation

23

Jefferies Elementary Progress Photographs

North Parking 3/20/12

Site Conditions after Rain Days 3/20/12

Parking Lot Striping 3/26/12

Concrete Swale & Outlet Structure 3/28/2012

Temporary Drop Off & Drainage Swale 4/4/12

Tree Removal & Demolition at Main Entry 4/4/12

24

Westport K-8 School Bond Language: Expand to K-8 campus to accommodate Study Middle School Students. SUMMARY OF CONTRACT LOG: Adjusted Total Proj. Bud. $10,508,191 FEMA Grant Reimb up to: $1,200,000 Original Const. Contract: $11,533,140 Change Orders to Date 0 Total Current Contract $11,533,140

PROJECT SCHEDULE Bidding: Winter, 2011 Award Contract Dec 13, 2011 Projected Start Date: January, 2012 Completion Date: Summer, 2013

PROJECT DESIGN TEAM: Architect: BCDM Engineering: MFEC/MEP General Contractor: DeWitt & Associates, Inc. Project’s Status: Construction:

“Get out of the way” might be a common phrase at the Westport K-8 project. We have major activity in much of both the school and park areas of this project’s scope, within the northwest wing, being redeveloped into part of the new middle school footprint, the current APR stage with new detailing on what will become the new “WOW” entrance to the new library is underway, and site work is occurring everywhere, beginning with all the imported fill to prepare for the 3 main “zones” of the new building “pads”. The underground storm, sewer, and electrical service runs, either being re-routed or newly introduced at the south, southwest, east, and north areas of this project’s boundaries has the big equipment & trucks all over the project site. Masonry, steel framing, electrical, plumbing, and HVAC work occurs throughout what the school calls the Red Wing. Both the CMU and the steel interior framing is beginning to shape and define some of the individual middle school classrooms, SPED rooms, and technology teaching spaces. We are pleased that the first of the Gym/FEMA safe room foundation segment has been placed, noting the large volume of concrete and steel reinforcing required in the design.

25

Interior wall framing within the “red wing” Building pad for new classroom wing Const Foundation excavations. Massive footings at Gym/Safe Room Pre-Cast panels waiting erection at new gym Bird’s eye view of new gym foundation

26

 

 

 

 

 

 

 

2009 BOND INFORMATION 

TECHNOLOGY PROJECTS 

27

Interactive Whiteboard (IWB) Technologies Bond Language: Provide interactive whiteboards and LCD projectors for all classrooms that do not currently have these technologies and replace aging student computers with NComputing units. SUMMARY: Total Project Budget $2,500,000 PROJECT SCHEDULE: Develop Proposal: January - May 2010 Bidding: May – June 2010 Award Vendor Contracts: July 2010 Start Date: August 2010 Projected Completion: Fall 2012

PROJECT VENDORS: SMART Boards™: Kansas City Audio-Visual LCD Projectors: Troxell Communications Installations: Sensory Integration, Inc. Project’s Status: As of April 1, 2012, installations of SMART Board™ technologies were completed at approximately 94% of SPS schools. These schools include: Central, Glendale, Kickapoo and Parkview High School; Carver, Cherokee, Jarrett, Pipkin, Pleasant View, Reed, and Study Middle Schools; Wilson’s Creek Intermediate School; Bingham, Bissett, Bowerman, Boyd, Campbell, Cowden, Delaware, Disney, Field, Fremont, Holland, Jeffries, Mann, McBride, McGregor, Pittman, Pleasant View, Portland, Robberson, Rountree, Sequiota, Sherwood, Sunshine, Truman, Twain, Watkins, Wanda Gray, Weaver, Weller, Wilder, Williams, and York Elementary Schools; Phelps Gifted Center; Shady Dell Early Childhood Learning Center. Classroom implementation is a three-phase process including two training phases, Phase I (online) and Phase II (onsite). Phase I training is initiated within two weeks of completed installations. The final phase is demonstrated use with students. Classroom teachers are also supported in their use of these and other technologies via the SPS Educational Technology website: http://edtech.sps.k12.mo.us/edtech/index.html Progress of the SMART Board™ project can monitored via the following webpage link which is updated monthly: http://springfieldpublicschoolsmo.org/tech/TechnologyBondStatus.html

28

“WE EXIST FOR THE ACADEMIC EXCELLENCE OF ALL STUDENTS”

FINANCIALS IN ALPHABETICAL ORDER

29

Source of Bond Project Funding:Bond Funds 50,000,000$ Bond Premium 620,700$ Projected FEMA Reimbursement 3,600,000$ Investment Earnings 206,901$ Total Revenue: 54,427,601$

Use of Funds:Bond Projects 18,187,234$ LPC Payoff 9,528,930$ Bond Issuance Costs 379,700$

769,609$ Total Expenditures: 28,865,473$

Total Funds Available: 25,562,128$

Actual Management Costs

Springfield Public Schools2009 Bond Funds and Uses - Summary

As of March 31, 2012

30

SITE/PROJECT

ESTIMATED COMPLETION

DATE PLANNING BUDGET TRANSFERS ADJUSTED BUDGETEXPENDITURES

THRU END FY '11

EXPENDITURES CURRENT YEAR

ONLY

ENCUMBRANCES CURRENT YEAR

ONLY

BALANCE TO COMPLETE

Boyd Air Conditioning

Architectural / Engineering June 2012 53,300 740 54,040 40,865 13,175 0 0

A/C Construction 619,467 634,895 1,254,362 119,070 1,110,291 25,000 0

Testing/Balancing 22,505 5,995 28,500 0 15,775 12,725 0

Other 104,756 (101,299) 3,457 1,680 1,776 0 0

Contingency 384,466 (290,331) 94,135 0 0 0 94,135

Totals 1,184,494 250,000 1,434,494 161,615 1,141,017 37,725 94,135

Glendale Infrastructure Upgrades

Architectural / Engineering Jan 2012 91,600 8,132 99,732 95,857 3,875 0 0

Construction 1,340,250 (70,652) 1,269,598 1,054,037 215,560 0 0

Permits 4,350 (4,140) 210 210 0 0 0

FF&E 68,000 (45,450) 22,550 13,533 7,600 1,417 0

Other 3,915 (28) 3,887 3,789 98 0 0

Contingency 77,135 (77,135) 0 0 0 0 0

Totals 1,585,250 (189,273) 1,395,977 1,167,426 227,133 1,417 0

Hillcrest Construction

Architectural / Engineering March 2013 419,200 140,919 560,119 152,006 234,267 173,846 0

Construction 6,000,000 294 6,000,294 495,939 0 5,504,302 53

Other 21,000 86,267 107,267 19,871 48,403 38,079 914

Permits 22,200 (11,200) 11,000 0 9,180 0 1,820

Testing/Balancing 39,220 16,380 55,600 0 0 55,600 0

FF&E 416,780 (116,050) 300,730 0 730 0 300,000

Contingency 326,600 (178,897) 147,703 0 0 0 147,703

FEMA Reimbursement 0 1,200,000 1,200,000 0 0 0 1,200,000

Totals 7,245,000 1,137,713 8,382,713 667,816 292,580 5,771,827 1,650,490

31

SITE/PROJECT

ESTIMATED COMPLETION

DATE PLANNING BUDGET TRANSFERS ADJUSTED BUDGETEXPENDITURES

THRU END FY '11

EXPENDITURES CURRENT YEAR

ONLY

ENCUMBRANCES CURRENT YEAR

ONLY

BALANCE TO COMPLETE

Jarrett Air Conditioning

Architectural / Engineering Jan 2011 184,088 (34,914) 149,174 128,504 20,670 0 0

A/C Construction 2,214,515 (122,767) 2,091,748 2,068,513 23,234 0 0

Testing/Balancing 77,727 (6,627) 71,100 71,100 0 0 0

Other 347,268 (296,151) 51,117 51,351 (234) 0 0

Contingency 299,159 (299,159) 0 0 0 0 0

Totals 3,122,757 (759,618) 2,363,139 2,319,468 43,670 0 0

Jeffries Construction

Architectural / Engineering Nov 2012 151,880 120,598 272,478 178,732 12,248 81,498 0

Construction 2,173,000 48,971 2,221,971 0 0 2,139,562 82,409

Permits 8,000 0 8,000 0 1,834 2,140 4,026

FF&E 145,600 (35,101) 110,499 0 59,039 0 51,460

Testing/Balancing 14,500 0 14,500 0 0 12,200 2,300

Other 7,420 114,802 122,222 7,882 9,458 102,063 2,819

Contingency 94,600 (94,600) 0 0 0 0 0

FEMA Reimbursement 0 1,200,000 1,200,000 0 45,360 0 1,154,640

Totals 2,595,000 1,354,670 3,949,670 186,614 127,939 2,337,463 1,297,654

Kickapoo Stadium Lighting

Architectural / Engineering Aug 2010 0 0 0 0 0 0 0

Construction 165,250 6,513 171,763 171,763 0 0 0

Other 0 0 0 0 0 0 0

Contingency 0 0 0 0 0 0 0

Totals 165,250 6,513 171,763 171,763 0 0 0

32

SITE/PROJECT

ESTIMATED COMPLETION

DATE PLANNING BUDGET TRANSFERS ADJUSTED BUDGETEXPENDITURES

THRU END FY '11

EXPENDITURES CURRENT YEAR

ONLY

ENCUMBRANCES CURRENT YEAR

ONLY

BALANCE TO COMPLETE

Phelps Air Conditioning

Architectural / Engineering Feb 2013 76,268 (9,268) 67,000 21,700 20,615 24,685 0

A/C Construction 886,407 33,593 920,000 0 0 0 920,000

Testing/Balancing 32,202 9,987 42,189 0 2,539 39,650 0

Other 145,588 0 145,588 0 339 20,048 125,201

Contingency 237,855 (34,312) 203,543 0 0 0 203,543

Totals 1,378,320 0 1,378,320 21,700 23,493 84,383 1,248,744

Reed Air Conditioning

Architectural / Engineering Dec 2010 188,330 (38,556) 149,774 135,074 14,701 0 0

A/C Construction 2,188,807 (198,050) 1,990,757 1,891,793 98,964 0 0

Testing/Balancing 79,517 (6,377) 73,140 73,140 0 0 0

Other 354,808 (324,887) 29,921 29,495 425 0 0

Contingency 311,295 (311,295) 0 0 0 0 0

Totals 3,122,757 (879,165) 2,243,592 2,129,502 114,090 0 0

Robberson Air Conditioning

Architectural / Engineering June 2012 90,689 26,534 117,223 96,614 20,609 0 0

A/C Construction 1,054,002 302,841 1,356,843 390,105 926,032 40,705 0

Testing/Balancing 38,290 11,900 50,190 3,019 37,643 9,529 0

Other 171,224 (142,390) 28,834 628 28,205 0 0

Contingency 691,739 (523,231) 168,508 0 0 0 168,508

Totals 2,045,944 (324,346) 1,721,598 490,366 1,012,489 50,234 168,508

33

SITE/PROJECT

ESTIMATED COMPLETION

DATE PLANNING BUDGET TRANSFERS ADJUSTED BUDGETEXPENDITURES

THRU END FY '11

EXPENDITURES CURRENT YEAR

ONLY

ENCUMBRANCES CURRENT YEAR

ONLY

BALANCE TO COMPLETE

Rountree Air Conditioning

Architectural / Engineering June 2012 77,771 5,929 83,700 65,612 14,744 3,344 0

A/C Construction 903,875 417,116 1,320,991 482,653 838,137 200 0

Testing/Balancing 32,837 11,303 44,140 2,589 37,668 3,884 0

Other 148,260 (112,552) 35,708 279 10,329 0 25,100

Contingency 560,157 (321,796) 238,361 0 0 0 238,361

Totals 1,722,900 0 1,722,900 551,133 900,878 7,428 263,461

Sunshine Air Conditioning

Architectural / Engineering Dec 2012 67,374 44,726 112,100 36,442 50,858 24,800 0

A/C Construction 783,036 279,464 1,062,500 0 11,409 1,026,091 25,000

Testing/Balancing 28,447 11,531 39,978 2,243 1,800 35,935 0

Other 129,775 0 129,775 278 2,807 0 126,690

Contingency 445,065 (335,721) 109,344 0 0 0 109,344

Totals 1,453,697 0 1,453,697 38,963 66,874 1,086,826 261,034

Technology Upgrades

Equipment Aug 2012 2,500,000 0 2,500,000 1,310,671 485,210 4,445 699,674

Totals 2,500,000 0 2,500,000 1,310,671 485,210 4,445 699,674

Tefft Air Conditioning

Architectural / Engineering March 2013 46,562 (3,662) 42,900 23,214 0 19,686 0

A/C Construction 541,148 214 541,362 0 0 0 541,362

Testing/Balancing 19,659 6,691 26,350 0 775 25,575 0

Other 92,776 0 92,776 0 0 0 92,776

Contingency 173,542 (3,029) 170,513 0 0 0 170,513

Totals 873,687 214 873,901 23,214 775 45,261 804,651

34

SITE/PROJECT

ESTIMATED COMPLETION

DATE PLANNING BUDGET TRANSFERS ADJUSTED BUDGETEXPENDITURES

THRU END FY '11

EXPENDITURES CURRENT YEAR

ONLY

ENCUMBRANCES CURRENT YEAR

ONLY

BALANCE TO COMPLETE

Westport Construction

Architectural / Engineering July 2013 582,000 400,989 982,989 508,776 212,596 194,004 67,613

Construction 7,671,000 0 7,671,000 0 298,307 7,372,693 0

Permits 28,000 374 28,374 2,000 26,373 0 0

Testing/Balancing 50,000 1,814 51,814 0 0 0 51,814

FF&E 404,680 (26,324) 378,356 19,025 0 0 359,331

Other 25,500 161,112 186,612 63,366 51,839 57,662 13,745

Contingency 397,820 (388,774) 9,046 0 0 0 9,046

FEMA Reimbursement 0 1,200,000 1,200,000 0 87,295 0 1,112,705

Totals 9,159,000 1,349,191 10,508,191 593,167 676,410 7,624,359 1,614,254

York Air Conditioning

Architectural / Engineering March 2012 83,691 7,609 91,300 42,287 28,911 20,103 0

A/C Construction 972,675 242,917 1,215,592 200,918 1,014,674 0 0

Testing/Balancing 35,337 11,023 46,360 2,786 43,574 0 0

Other 158,784 (148,074) 10,710 287 10,423 0 0

Contingency 795,457 (795,457) 0 0 0 0 0

Totals 2,045,944 (681,982) 1,363,962 246,278 1,097,582 20,103 0

2006 Bond Projects 0 1,897,398 1,897,398 0 1,897,398 0 0

Total Project Allocation 40,200,000 3,161,315 43,361,315 10,079,696 8,107,538 17,071,471 8,102,605

Retire L/P Certificates 9,000,000 528,930 9,528,930 9,528,930 0 0 0

Bond Issuance Costs 0 435,350 435,350 379,700 0 200 55,450

Bond Management Costs 800,000 308,399 1,108,399 539,196 230,413 98,814 239,976

Total Bond Expenditures 50,000,000 4,433,994 54,433,994 20,527,522 8,337,951 17,170,485 8,398,031

Note: The adjusted budget includes $6,393 of projected investment earnings.

35