SPMB MINISTRY GUIDELINES - southparkmb.com · SPMB Policy/Guidelines Page 9 of 37 SENIOR PASTOR...

SPMB MINISTRY

GUIDELINES

June 2007

SOUTH PARK MINISTRY GUIDE Approved June, 2007 The purpose of this document is to build unity in the church community and encourage its members to be authentic followers of Jesus. Our confidence ultimately lies in GOD, His Word, His promises and the guidance of His Spirit. This document is not based on democratic process but a collaborative model of consensus based decision-making. SOURCES: We gratefully acknowledge the following for ideas and information: MB Conference of MB: Following the Call & Personnel Committee Elm Creek Community MB Church SPMB Constitution Governance Matters by Les Stahlke Natural Church Development (NCD) by Christian Schwarz Servant Leadership by Robert Greenleaf

Calling others to join us as we follow in the footprints of Jesus SPMB Policy/Guidelines Page 1 of 37

TABLE OF CONTENTS Section A – Constitution & By-laws Section B – Confession of Faith Section C – Foundational Documents Mission, Values and Vision .................................................................................... Responsibilities & Privileges of Living in Unity in Church Community..................... Page 4 Responsibilities & Privileges of Worker in Church Community ............................... Page 4 Responsibilities & Privileges of Servant-Leader in Church Community .................. Page 4 Responsibilities & Privileges of Conflict Management ............................................ Page 5 Agreeing & Disagreeing in Love Document…………………………………………… Page 6 Section D – Operating Guidelines Board of Elders ...................................................................................................... Page 8 Senior Pastor ......................................................................................................... Page 9 Moderator .............................................................................................................. Page 10 Assistant Moderator ............................................................................................... Page 11 Elder at Large ........................................................................................................ Page 11 Treasurer ............................................................................................................... Page 12 Finance Committee ................................................................................................ Page 13 Elders Secretary .................................................................................................... MISSING Deacons ................................................................................................................ Page 13 Helping Coordinator ............................................................................................... Page 15 Hospitality/Greeters ............................................................................................... Page 15 Small Groups/Small Groups Coordinator ............................................................... Page 16 Nominating Committee .......................................................................................... Page 17 Sunday School Coordinator ................................................................................... Page 18 Assistant Sunday School Coordinator .................................................................... Page 18 Sunday School Teachers ....................................................................................... Page 19 Children’s Church .................................................................................................. Page 20 Missions Coordinator/Committee ........................................................................... Page 21 Youth Pastor .......................................................................................................... Page 22 Youth Programs/Sponsors ..................................................................................... Page 23 Worship Committee ............................................................................................... Page 24 Worship Creative Design Coordinator/Committee .................................................. Page 25 Worship Service, Service Leaders & Music Teams ................................................ Page 26 Facilities Coordinator/Committee ........................................................................... Page 27 Custodian Job ........................................................................................................ Page 28 Food Services ........................................................................................................ Page 29 Ushers ................................................................................................................... Page 30 Audio Visual ........................................................................................................... Page 33 Library Coordinator/Committee .............................................................................. Page 32 Agency Representation .......................................................................................... Page 33 Media Relations ..................................................................................................... Page 34 Church Secretary/Receptionist............................................................................... Page 35 Personnel Committee ............................................................................................ Page 36


MISSION VALUES VISION Journeying together as Christ-followers and sharing the love of Christ with relevancy, compassion and courage in our church community and beyond.


RESPONSIBILITY & PRIVILEGES OF LIVING IN UNITY IN CHURCH COMMUNITY The purpose of this list is to identify specific ways to live out love, responsibility and accountability.

• Making a commitment. • Work for the good of whole versus individual interest. • Participating in community life. • Assuming positive intentions / look past the action to the heart. • Seeking first to understand and respecting differences. • Learning and developing in maturity. • Cultivating relationships in the church community. • Accepting change. • Making an effort to determine which traditions present value and keep them. • Speaking the truth in love & communicating directly with people. • Maintaining a sense of humor. • Giving and responding to admonition with grace. • Face difficult facts with courage and tender loving kindness.

RESPONSIBILITY & PRIVILEGES OF WORKER IN CHURCH COMMUNITY

• Have a personal relationship with Jesus Christ as Saviour and Lord. • Agree with the Confession of Faith and Constitution of the MB Conference of

Canada. • Willing to serve as called by the Church. • Attend training and planning meetings. • Avoid the emphasis of controversial issues in conflict with the Church’s doctrinal

position. • Willing to work in a spirit of cooperation with fellow workers and program

leadership. RESPONSIBILITY & PRIVILEGES OF SERVANT-LEADER IN CHURCH COMMUNITY

• Be a member of SPMB. • Meet the requirements of worker in church. • Consider the good of the whole. • Respect all. • Strive to be fair to all. • Be willing to navigate through the complexities of change dynamics. • Speak well of church and its people. • Be loyal to each other and courageous. • Understand principles of cooperation and conflict management as outlined in this

document.


RESPONSIBILITIES & PRIVILEGES OF CONFLICT MANAGEMENT COORDINATOR SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Appointed by Elder and Deacons for affirmation by church QUALIFICATIONS / GIFTS

• Training, experience, and demonstrated ability in conflict resolution • Mature and wise person respected in church community • Discerning & gentle spirit

Definitions and types (from Herb Kopp retreat) Two track process: Self directed guidelines Agree & Disagree Document approved at South Park MB Church Annual Meeting May 29, 2008.

(Please see “Agreeing and Disagreeing in Love” Document on pages 6 & 7)


Agreeing and Disagreeing in Love Commitments in Times of Disagreement

“Making every effort to maintain the unity of the Spirit in the bond of peace” (Eph. 4:3), as both

individual members and the body of Christ, we pledge that we shall:

In Thought & Attitude

Accept

Conflict Affirm hope

Commit to

prayer

1. Acknowledge together that conflict is a normal part of our life in the

church. Romans 14:1-8, 10-12, 17-19, 15:1-7

2. Affirm that as God walks with us in conflict we can work through to growth.

Ephesians 4:15-16

3. Admit our needs and commit ourselves to pray for a mutually satisfactory

solution (no prayers for my success or for the other to change but to find a

joint way). James 5:16

In Action & Communication

Go to the

other In the spirit

of humility…

Be quick to

listen

Be slow to

Judge Be willing to

negotiate

4. Go directly to those with whom we disagree; avoid behind-the-back

criticism. * Matthew 5:23-24; 18:15-20

5. Go in gentleness, patience and humility. Place the problem between us at

neither doorstep and own our part in the conflict instead of pointing out

the others’. Galatians 6:1-5

6. Listen carefully, summarize and check out what is heard before responding.

Seek as much to understand as to be understand. James 1:19, Proverbs

18:13

7. Suspend judgments, avoid labelling, end name calling, discard threats, and

act in a nondefensive, nonreactive way. Romans 2:1-4; Galatians 5:22-26

8. Work through the disagreements constructively. Acts 15; Philippians 2:1-11

- Identify issues, interests, and needs of both (rather than take

positions).

- Generate a variety of options for meeting both parties’ needs

(rather than defending one’s own way).

- Evaluate options by how they meet the needs and satisfy the

interests of all sides (not one side’s values).

- Collaborate in working out a joint solution (so both sides gain, both

grow and win).

- Cooperate with the emerging agreement (accept the possible, not

demand your ideal).

- Reward each other for each step forward, toward agreement

(celebrate mutuality).


In Life & Beliefs Be steadfast

In love

Be open to

mediation

Trust the

community

Be the Body of

Christ

9. Be firm in our commitment to seek a mutual solution; be stubborn in

holding to our common foundation in Christ; be steadfast in love.

Colossians 3:12-15

10. Be open to accept skilled help. If we cannot reach agreement among

ourselves, we will use those with gifts and training in mediation in the

larger church. Philippians 4:1-3

11. We will trust the community and if we cannot reach agreement or

experience reconciliation, we will turn the decision over to others in the

congregation or from the broader church. Acts 15

- In one-to-one or small group disputes, this may mean allowing

others to arbitrate.

- In congregational, conference district or denominational disputes,

this may mean allowing others to arbitrate or implementing

constitutional decision-making processes, insuring that they are

done in the spirit of these guidelines, and abiding by whatever

decision is made.

12. Believe in and rely on the solidarity of the Body of Christ and its

commitment to peace and justice, rather than resort to the courts of law.

1 Corinthians 6:1-6

*Go directly if you are European-North American; in other culture

disagreements are often addressed through a trusted go-between.

Adopted by the General Conference Mennonite Church Triennial Session and Mennonite Church

General Assembly, Wichita, KS, July 1995.


BOARD OF ELDERS The Elders are called by the congregation for the purpose of coming alongside the Pastor in leadership and management of all areas of the church Mission, Vision, and operations. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• To be recommended to congregation for 2/3 majority vote??? • OR as per deacons???

QUALIFICATIONS / GIFTS

• Meet qualifications of servant-leader in church. • Leadership experience in church and community. • Mature person who has demonstrated wisdom and vision.

RESPONSIBILITIES & PRIVILEGES VISION

• Work with pastor on preferred future. • By prayer and consultation seek and discern the will of God on behalf of the

church community. • Gather the congregation for prayerful consideration and reflection and decisions

on recommendations. • Model servant leadership by commitment to attendance and participation in

church events and special occasions. WATCH CARE

• Shepherd and watch over the congregation with tender loving mercy. • Strive to build unity in all matters. • Be responsible for all membership matters in cooperation with Deacons. • Seek and provide ways to build up and mobilize the church community for

personal growth, growth in community and evangelism. • Train, disciple and counsel ministry committees. • Monitor worship services together with the Worship Committee. • Assure that the Conference Statement of Faith is upheld with diligence. • Be vigilant and research for false doctrine and unwise practices. • Seek, welcome and uphold the counsel of the Conference.

ADMINISTRATION • Work with Pastoral Committee in search and support of the Pastor(s) family. • Hire and evaluate support staff in cooperation with appropriate committees. • Meet annually with ministry committees to set and evaluate goals to carry out the

mission / vision of the church. • Implement and evaluate progress of church decisions. • Be responsible for all legal matters. • Administer budget, capital assets, and facilities in cooperation with appropriate

committees.


SENIOR PASTOR (Revised March 2009) The Pastor is the spiritual leader of the church. The Pastor works in agreement with the Board of Elders in developing its mission, vision and all areas of ministry: teaching, preaching, discipling, building the church community and its relationships. He guides the administration of operations. He works with Elders, Pastoral staff, support staff and ministry committees to build the church community into a follower of Jesus. QUALIFICATIONS / GIFTS

• Aware and committed to following God’s call to Pastoral ministry. • A minister in good standing with MB Conference. • Meet qualification for licensing. • Meet expectation of a servant leader in church. • 1Timothy 3:1-7.

RESPONSIBILITIES & PRIVILEGES PREACHING / TEACHING

• The senior pastor preaches the gospel, administers the ordinances, shepherds and watches over the church community, promote the spiritual interest of the church community, organize and develop the church’s strength for the glory of God and His Kingdom.

• Shall diligently uphold the Word of God as the authority in faith and practices, and in matters of interpretation adhere to the Confession of Faith of the General Conference of Mennonite Brethren Churches.

• The Pastor together with the Board of Elders shall be responsible for the content of preaching and church resources.

• Shall participate in midweek Bible study. • Provides leadership for providing instruction to baptismal and membership

candidates. • Shall give support and care to the leadership.

DISCIPLESHIP • Assists the congregation with identifying and using their gifts. • Challenges congregation in Christian disciplines.

SPIRITUAL NUTURE AND ADMONITION • Visit and anoint the sick. • Visit members and adherents. • Be active in mobilizing outreach. • Provide guidance, encouragement and admonition.

ADMINISTRATION • Be ex-officio member of all committees. • In the presence of a loss of leadership continuity, the pastor mobilizes

committees as requested by the Elders. • Provide watch care that the mission statement of the church is embedded in all

operations and guard against unwise practices in all functions of the church. OTHER

• Duties as agreed upon.


MODERATOR The purpose of the Moderator is to work alongside the Pastor in operations of the church. This is done by effectively facilitating the communication and processes in the church in a manner in keeping with the church mission statement. The Moderator works with the Elders and Pastor and committees as requested. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Affirmed by the congregation at an annual meeting. • Three-year term.


• Meet the church’s expectations of a servant leader. • Vision for the church and its purpose in the community. • Respected by the church and the community. • Relate well with others /tactful. • Coaching/modeling/mentoring ability. • Team worker / leader

RESPONSIBILITIES & PRIVILEGES

• Preside over all business meetings of the church and Board of Elders meetings. • Prepare agendas for church meetings in consultation with appropriate people. • Remain neutral throughout congregational meetings and Elder meetings. • Participate with caution in round table discussions. • Member of the Board of Elders. • Meet with the ministries annually to facilitate annual goal setting and establish

new goals for the church. • Call a church business meeting to approve the budget for the year, hear church

reports, to elect slate of officers and other church related issues. • Set dates for all congregational meetings. • Ensure church decisions are implemented. • Appoint scrutineers. • Meet with the Senior Pastor on a regular basis. • Acquaint Moderator-elect with the moderator role and church decisions made in

the past year. • Supervise the compiling of the church annual reports. • Pass current moderator file to the Moderator-elect. • Uphold the expectation of a servant leader.


ASSISTANT MODERATOR The purpose of the assistant moderator is to support the Moderator in any way agreed upon with the Board of Elders. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Affirmed by the congregation at an annual meeting. • Three-year term.


• Meet the requirements of servant leader in church. • Demonstrated leadership ability. • Have demonstrated commitment to church. • Have served the church in some capacity previously. • Good communication skills. • Have respect and good relationships in the church. • Encourager/Helper gifts.


• Available when the moderator is absent. • Preside over the election of the Moderator. • Pass files to Assistant Moderator-elect. • Member of the Board of Elders.

ELDER AT LARGE The purpose of the Elder at Large is to provide diversity from the congregation in the leadership team and provide an opportunity for those with leadership potential to serve. QUALIFICATIONS / GIFTS

• Meet the requirements of servant leader. • Have served in some capacity in church previously. • Some demonstrated leadership potential. • Have demonstrated commitment to church. • Good communication skills. • Demonstrated wisdom and insight. • Have respect and good relationships in the church.


• As per elders (see page 6).


TREASURER The purpose of the treasurer is to guard the financial interests of the church by assuring that all financial matters are conducted in a fiscally prudent manner and in accordance with Generally Accepted Accounting Principles. The treasurer promotes wise stewardship in the congregation. The treasurer works with the Finance Committee to prepare reports and make recommendations to the Board of Elders. QUALIFICATIONS / GIFTS

• Meet the expectations of a servant leader in the church. • Knowledge, understanding and experience in budgeting, accounting, reporting

and auditor’s reports, bondable. • Good communication and motivational skills. • Trustworthy character. • Able to maintain confidentiality.


• Be the custodian of all church monies. • Tally all money received and deposit all monies in a financial institution. • Disburse funds according to the order of the church and by cheque or direct

deposit only. • Pay bills on time to prevent late fees and interest charges. • Account to the Elders and church with financial reports monthly. • Ensure that the payroll process and information is properly carried out. • Prepare receipts. • Complete Charity Tax return. • Track committee spending and report quarterly back to the committee heads. • Accurately reflect the financial reality in reports and records. • Together with all other agencies and coordinators, lead the Finance Committee

in preparing a budget for the next fiscal year; submit it to the Elders for review and to membership for adoption at the annual budget meeting.

• Encourage wise stewardship.


FINANCE COMMITTEE The purpose of the Finance Committee is to assist the Treasurer in matters regarding the church’s financial management. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Treasurer, four members at large affirmed by the congregation at the Annual meeting.


• Meet expectations of servant leader in the church. • Aptitude for financial planning and money management. • Trustworthy character. • Able to maintain confidentiality.


• Assist the Treasurer with preparing the budget. • Assist the Treasurer with encouraging giving in the congregation. • Assist with the weekly tally of offerings – i.e. two persons to be present at all

times of tallying. DEACONS The purpose of the Deacons is to care for needs in the congregation by being vigilant of significant events and arranging suitable contact. Special attention will be given to illness, bereavement, and other personal crises. SELECTION AND COMMISSIONING PROCESS / TERMS / MINISTRY ORGANIZATION

• Shall consist of couples or individuals chosen & affirmed by the congregation. NUMBER

• As determined by the membership and based upon need. TERM

• Deacons shall be commissioned for a three-year term and may serve for as many consecutive terms as the congregation desires.

PROCEDURE

• Have a ballot on which each member is permitted to list up to the required number of couples or singles. The pastor and the deacons not up for election will count the ballots, prayerfully consider all nominees and determine the order in which the candidates shall be contacted to prepare a slate of those willing to serve, according to the number determined by the membership.


• The candidates thus selected are announced to the congregation at least on two Sundays before the actual vote takes place.

• These nominees will then be presented to the church body for a yes/no vote; those receiving a two-thirds or higher majority will serve as deacons.

• The church leadership shall arrange a special commissioning service for deacons serving the first time as soon as possible after the election. At this service the congregation will pledge support to those they have chosen to serve as deacons and invoke God’s blessing upon them.

• The Deacon Coordinator shall be appointed from within the deaconate. QUALIFICATIONS / GIFTS

• Meet the church’s expectation of servant leader. • Have a personal relationship with Jesus Christ as Saviour and Lord. • Be a church member in agreement with the Confession of Faith. • Willing to serve as called by the church. • Be a mature Christian. • Have a good reputation in the church and community.


• Available to listen to hurting people. • Pray for the congregation. • Accept a watch-care assignment. • Make the need for additional caring ministry known to the church. • Assist the Pastor in visitation. • Provide encouragement and comfort to people suffering (e.g. Death of loved

ones, divorce, loneliness, frustration, sick, etc.) • Administer the benevolent fund. • Recognize and be sensitive to special needs within the church and community. • Responsible for the Lord’s Supper elements and servers (servers meet

qualifications below). RESPONSIBILITIES & PRIVILEGES OF CHAIRPERSON

• Call and preside at all meetings of the Deacons. • Work in liaison with the Senior Pastor. • Ensure the Lord’s Supper elements and servers are arranged. • Ensure the Deacon Fund is administered. • Ensure watch care is provided for. • Report to the Board of Elders on behalf of the Deacons. • Meet with the new Chairperson to facilitate and understand the Deacon

Chairperson’s role. • Submit a written report for the annual business meeting.


HELPING COORDINATOR The purpose of the Helpers Coordinator is to coordinate hands on projects that are tangible expressions of our love and witness in our church community and beyond. Fellowship is also an important part of this ministry. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• One position nominated for a 3 year term. • Committee recruited as desired. • Works with the Pastor and Deacons.


• Meet expectations of worker in the church. • Organizational skills. • Communication and motivational skills.


• Identify needs and / or respond to requests. • Recruit necessary helpers. • Organize assignments at the work site. • Follow up and gather feedback from recipient and workers to increase

effectiveness. HOSPITALITY / GREETERS The purpose of hospitality is to make all people who come feel welcome and at home. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION QUALIFICATIONS / GIFTS

• Regular attendee. • All temperaments.


• Everyone has the privilege of treating the church as their home, and practicing hospitality by welcoming those they meet or sit with, as brothers and sisters in the LORD.


SMALL GROUPS The purpose of the Small Groups is: To provide a safe setting where relationships are nurtured. To stretch and grow in our understanding and relationship with God, each other and the church community. To support the church community and its vision and mission. SMALL GROUP COORDINATOR The purpose of the Small Group Coordinator is to facilitate the development and coordination of holistic small groups. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• One position nominated for a 3 year term. • Works with the Pastors.


• Meet expectation of servant leader in the church. • Good organizational skills. • Good communication skills. • Good motivational skills.


• Review strategies and study materials with the Pastor. • Recruit, encourage, and mentor leaders of groups. • Promote participation in groups. • Facilitate the fall church theme study with Pastor.


NOMINATING COMMITTEE The purpose of the Nominating Committee is to recommend a list of nominees for consideration and affirmation at the Annual Meeting. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Affirmed by congregation. • Three-year terms. • Work with the Elders and Pastor. • Five members and one elder.


• Meet the Church’s expectations of a servant leader. • Knowledgeable: Biblical teaching of spiritual gifts – giftedness of the people in

the congregation. • Good communication / motivational skills.


• Chairperson prepares agenda and minutes. • Sensitive to spiritual maturity and spiritual giftedness in the search for

candidates. • Contact individuals considered for specific ministry personally, and provide the

policy document for their information. • Submit all nominees to the Board of Elders in a timely manner before the annual

business meeting. • Vacancies that cannot be filled will be referred to the Pastor / Elders for

consideration. • Vacancies occurring during the term may be appointed by the Board of Elders to

serve until the next annual meeting.


SUNDAY SCHOOL COORDINATOR The purpose of the Sunday School Coordinator is to plan and direct the Sunday education classes for the children of the church. The S/S coordinator works with the Pastor and Sunday School teachers. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Nominated and affirmed for a 3-year term. • Works with Assistant Coordinator and Pastor.


• Meet the church’s expectations of a servant leader. • Strong organizational skills. • Communication skills.


• Create safe and loving learning environment for all. • Assure that the safety requirements of MB are met. • Direct and supervise the Sunday School vision and operation in consultation with

the Pastor. • Present new initiatives to the Pastor and Board of Elders. • Recruit and coordinate Sunday School workers as required. • Provide support and encouragement to the Sunday School teachers and

workers. • Order material and supplies for the Sunday School. • Organize and chair Christmas Sunday School program. • Assemble promotion lists for Promotion Sunday. • Purchase Bibles for Grade 3 students. • Call Sunday School teachers meetings and teacher training sessions. • Appoint Secretary/Treasurer for Sunday School. • Prepare the Sunday School part of the church budget.

ASSISTANT SUNDAY SCHOOL COORDINATOR To work alongside the coordinator in the operations of the Sunday School program and assist in any way agreed upon. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Nominated and affirmed for a 3-year term. • Works with Assistant Coordinator and Pastor.


• Meet the church’s expectations of a servant leader. • Strong organizational skills. • Communication skills.


RESPONSIBILITIES & PRIVELEGES

• To plan the Sunday School Christmas Program with the Coordinator. • To fill in when the Coordinator is absent. • To encourage and support the Coordinator. • Attend all Sunday School meetings. • Assist the Coordinator with Criminal Checks. • Assist the Coordinator with promotions and any other functions as needed.

SUNDAY SCHOOL TEACHERS The purpose of teachers is to model God’s love and facilitate the learning of God’s grace and truth. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Recruited by the Sunday School Coordinator and/or Assistant Coordinator. QUALIFICATIONS / GIFTS

• Meet the church’s expectations of a worker. • Punctual. • Gift of teaching God’s truth in an understandable way for children. • Heart for children.

RESPONSIBLITIIES & PRIVILEGES

• Concern for the spiritual welfare of the class. • Available to the class (be there before the children arrive) • Teach assigned Sunday School class material. • Plan and develop a safe and welcoming environment.


CHILDREN’S CHURCH COORDINATOR The purpose of the Children’s Church Coordinator is to facilitate a worship experience sensitive to children 2 to 6 years of age – singing, story, crafts, colouring and playing. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• The coordinator is nominated and affirmed annually. • Works with the Worship Committee • Time: during worship service

QUALIFICATONS / GIFTS

• Meet the church’s expectations of a worker. • Vision for worship adaptation. • Creativity • Patience


• Evaluate and select materials. • Recruit and schedule workers. • Monitor discipline and program delivery.


MISSIONS The purpose of the Missions Coordinator / Committee is to provide opportunities for congregation to participate in Missions at home, in the larger community, and globally. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• The coordinator and two members at large nominated and affirmed at the annual meeting.

• Works with the Pastors and mission agencies. • Terms to be staggered.


• Meet the expectations of a worker in the church. • Avid interest in missions. • Organizational skills.


• Plan activity events and awareness opportunities to engage the congregation in acts of service and evangelistic outreach.

• Encourage participation with mission agencies. E.g. MB missions agencies. • In cooperation with Elders, arrange for mission workers to visit the church. • Delegate necessary tasks for events. • Keep bulletin board current. • Encourage and support church missionaries.


YOUTH PASTOR JOB DESCRIPTION The purpose of the Youth Pastor is to give leadership to the youth ministry under the direction of the Senior Pastor. QUALIFICATIONS / GIFTS

• Member in good standing with MB church or willing to orientate • Meet expectation of servant leader in church. • Passion for Jesus and leading youth to follow Him. • Commitment to growing in knowledge and grace • Education: diploma or degree in Bible studies, or other suitable combination. • Interests: youth, church community, outreach / missions. • Gifts: leader, motivation, organization, encourager, administration. • Teachable • Have CC and Abuse Registry check.

SUPERVISOR: Senior Pastor SALARY & BENEFITS: as per conference grid and agreement RESPONSIBILITIES & PRIVILEGES Responsibilities: PERSONAL

• Living with integrity and in fellowship with God. • Building trusting relationships within and outside the church. • Connecting with other youth pastors for information and ideas.

PROGRAM: Responsible for

• Seeking and arranging opportunities for the youth connect to the church, and support the mission, and values of the South Park Church.

• Planning youth program in consultation with Pastor and Youth Sponsors. • Implementing and evaluating youth program with Pastor and Youth Sponsors. • Working in cooperation with Pastor and Youth Sponsors.

TEACHING / PREACHING: Responsible for

• Preparing and leading small group study, Sunday morning group. • Occasional preaching.

DISCIPLESHIP: Responsible for

• Study, learn, grow in knowledge and grace along side the youth and church leadership.

• Developing a discipleship program through small groups. • Integrate youth into church. • Reach out to unchurched youth. • Create opportunities for youth to exercise their faith. • To participate in Sunday Morning services on a regular basis.


ADMINISTRATION: Responsible for • Planning, budgets, fundraising in consultation with Pastor. • Prepare reports and proposals as agreed upon.

OTHER

• As agreed upon Privileges:

• May expect to receive encouragement. • May expect to receive direction. • May expect to receive support from congregation especially youth parents.

YOUTH PROGRAMS The purpose of the junior and senior youth programs is to provide opportunities for spiritual, emotional, and social development in a safe and nurturing environment. YOUTH SPONSORS The purpose of the Youth Sponsors is to assist and encourage the Youth Pastor. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Youth sponsors are recruited by the Pastors and current youth sponsors. QUALIFICATIONS / GIFTS

• Meet expectations of servant worker in the church. • Interest in youth ministry. • Committed to building relationships with youth. • Good reputation in church community and at large.


• Plan and supervise activities with Youth Pastor. • Provide spiritual leadership and mentoring at functions. • Encourage youth to participate in church life. • Support and encourage the Youth Pastor.


WORSHIP COMMITTEE The purpose of the Worship Committee is: To plan service themes and atmospheres in which the congregation is led to worship. To create a balance between different styles of worship. To provide an opportunity for all ages to serve. To give consideration to the Christian calendar. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Senior Pastor(s) • Decorating rep., Music rep., Audio, Hosting rep., member at large • Chairpersons elected among committee


• Meet the church’s expectations of a worker. • Love and appreciate the fine arts. • Ability to organize. • Ability to communicate with others tactfully. • Ability to be creative.


• Plan all aspects of worship service together with the Senior Pastor & encourage harmony within the theme of the service from all participants.

• Provide fine arts for worship and special services, special numbers, scripture readers, drama, offertories, preludes, postludes, choir, etc.

• Encourage the development of gifts in the fine arts. • Appoint song leaders / teams to support the service themes with music. • Arrange for people with suitable gifts to open and guide the service. • Appoint instrumentalists. • Recommend budget.

RESPONSIBILITIES & PRIVILEGES OF CHAIRPERSON

• Call monthly meetings. • Present recommendations regarding major purchases of instruments,

songbooks, choir music, and audiovisual requirements etc. to the church.


WORSHIP CREATIVE DESIGN COORDINATOR / COMMITTEE The purpose of the Creative Design Coordinator is to provide visual supports to worship themes, seasons, and church calendar and climate of worship and hospitality. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Works will the Pastor and Worship Committee. QUALIFICATIONS / GIFTS

• Interest in decorating and creative abilities. RESPONSIBILITIES & PRIVILEGES

• Attend Worship Committee meetings. • Follow up with themes in sanctuary Sunday and special events. • Research visual support ideas for the worship committee.


WORSHIP SERVICE The purpose of the Worship Service is to encourage the Body by coming together to meet, hear and worship God in unity. A. Service Leaders The purpose of the Service Leader is to open the service by calling all to focus on our purpose for being there, welcoming everyone, introducing the service theme. SELECTION PROCESS / TERMS/ MINISTRY ORGANIZATION

• Recruited by the worship committee. • Work with the Pastor and worship committee.


• Meet the qualifications of a servant leader. • Gift: communication, rapport. • Knowledge: Group dynamics, worship styles. • Abilities: Knit the theme and people together to give coherence and harmony to

the service. RESPONSIBILITIES & PRIVILEGES

• Consult with the Pastor prior to the worship service. • Prepare and prayer. • Facilitate the service order with an engaging spirit.

B. Music Worship Team The purpose of the Music Worship Team is to open the hearts and minds of the congregation to the theme of the worship service by a selection of songs with that theme. They work in partnership with the pastor and other music teams, and the worship committee. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Recruited by the worship committee to serve 3 year terms. QUALIFICATIONS / GIFTS

• Musically gifted. • Knowledge of worship styles and music history. • Attuned to congregation’s spirit and response. • Ability to communicate. • Ability to encourage people to sing.


• Consult with the Pastor re theme and purposes. • Research the theme, Prepare and Rehearse the song selection. • Lead the congregation in worship through song, prayer, scripture and other

pertinent thoughts.


FACILITIES COORDINATOR The purpose of the Facilities Coordinator is to guard the condition, care, and use of the church property and facilitate the process of planning and maintaining it in harmony with the church budget. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• The Facilities coordinator is affirmed at the Annual Meeting through church nominating process for a three-year term. The coordinator may recruit a committee for assistance.

• A committee may be recruited at the discretion of the coordinator. • The Facilities Coordinator works with the custodian, treasurer, helpers and

pastor. QUALIFICATIONS / GIFTS

• Meet the qualifications of a worker in the church. • Experience with property management. • Good communication skills and work well with others in church and business

contacts. RESPONSIBILITIES & PRIVILEGES

• Develop and present to Treasurer annually a capital plan – one year and five year.

• Submit midyear report to Treasurer in May. • Develop & implement yearly maintenance plan • Maintain inventory of assets. • Keep records / logs of purchases and maintenance activity. • Call together necessary people (helpers, treasurer, custodian) twice a year to

confer about plans and progress. • Monitor facilities and report to the Elders through the Treasurer. • Projects in the amount more than $500 will be submitted to the Treasurer who

will bring it to the Elders for consideration. • Oversee the custodian and assist Moderator with custodian’s annual review. • Make rental fee recommendations in consultation with custodian to present

annually to Elders.


CUSTODIAN Job Description The purpose of the facilities custodian is to assist the church community with being a good steward of church property and facilities. SUPERVISOR: Facilities Coordinator and Moderator HOURS OF WORK: as needed to maximum of _________. SALARY: as recommended by the conference. VACATION: ? QUALIFICATIONS

• Meet the expectations of a worker in the church. • Values and works at communication that builds up the church community and all

who enter therein. • A passion for order and cleanliness.

AREAS OF RESPONSIBILITY

• Buildings and contents • Yard • Bookings/rentals

RESPONSIBILITIES AND PRIVELEGES

• Keep church and property in orderly and presentable condition. • Communicate with the church secretary in regards to booking and rentals. • Communicate with people in church community in regard to concerns. • Seek assistance of the Facilities Coordinator when necessary. • May expect understanding and cooperation from the church community. • May seek assistance from church community as needed.


FOOD SERVICES The purpose of food services is to facilitate opportunities to build the church community through food and fellowship events. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Eight positions to be affirmed for a three-year term. • Kitchen steward selected by the committee. • Work closely with the pastor and worship committee. • Meet annually to plan the year.


• Meet the church’s expectations of a worker. • Enjoy cooking and planning menus. • Friendly and pleasant. • Willing to work with people. • Organizational ability.


• Prepare meals or refreshments for social and business gatherings of the church. • Organize meals for those in need in consultation with deacons and pastor. • Organize hospitality for guest speakers. • Purchase kitchen supplies. • Keep kitchen neat and tidy.


USHERS The purpose of the ushers is to greet, welcome and seat people in a friendly manner and thereby assist the church in creating a worship environment. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Chairperson affirmed by the congregation for a three-year term. • Chairperson recruits as additional ushers as required. • Work with the Worship Committee.


• Meet the church’s expectations of a worker. • Outgoing and friendly personality.


• Welcome people as they come to church. • Seat people. • Collect offering. • Record attendance. • Provide a glass of water for speaker. • Know first aid equipment location. • Ensure that encouragement cards and offering envelopes are available in the

hymnbooks. • Being perceptive and vigilant about the needs that may arise and address them.

RESPONSIBILITIES & PRIVILEGES OF CHAIRPERSON

• Set up ushering schedule. • Coordinate all ushering (includes parking). • Submit schedule to the church office.


AUDIO VISUAL COORDINATOR The purpose of the audiovisual coordinator is to assist in the worship service through the operation of audio, lighting and projection. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Chairperson affirmed by the congregation at the annual meeting. • The chair recruits helpers as needed. • Works with the Pastor, Sunday School Leaders and Worship Committee.


• Meet the church’s expectations of a worker. • Willingness to learn and develop skills in effectively managing sound, lighting and

projection. RESPONSIBILITIES & PRIVILEGES

• Operate sound system and lights at church functions. • Ensure operator arrives early in order to facilitate setup of audio and projection

systems. • Ensure that an operator be at church for practice times as requested. • Ensure that an operator records all worship services. • Train operators. • Set up schedule of operators. • Meet with Worship Committee.


LIBRARY / LIBRARY COORDINATOR / LIBRARY COMMITTEE LIBRARY The purpose of the library is to have a variety of multimedia resources for all age levels that will enhance the individuals walk with Christ and spiritual growth, and equip individuals to serve the church community. LIBRARY COORDINATOR The purpose of the Library Coordinator is to oversee the church library resources SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Three positions affirmed by the congregation at the annual meeting. • Three-year term. • Works with the pastor.


• Meet the church’s expectations of a worker. • Possess strong organizational skills and the gift of administration.


• Supervise the operation and integrity of the library. • Promote and encourage the use of library resources. • Purchase additional resources in consultation with the pastor(s) and within limits

of the accepted budget. • Evaluate and catalogue additional resources.

LIBRARY COMMITEE The purpose of the library committee is to assist the Coordinator with staffing the library on Sunday, selecting resources, cataloging material, proof reading.


AGENCY REPRESENTATION FLN Family Life Network EBENEZER Ebenezer Apartments, Units, Manor MCI Mennonite Collegiate Institute EHCS Eden Health Care Services MCC Mennonite Central Committee Manitoba The purpose of agency representation is to represent the church in that agency and bring awareness of the agency to the church. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• One position for each agency affirmed by the congregation at the annual meeting.

• Three-year term. QUALIFICATIONS / GIFTS

• Meet the church’s expectations of a servant leader. • Interest in the specific agency. • Diplomatic ambassadors to and for us.


• Present the work of the agency to the church at the appropriate times. • Advise the Treasurer in regard to budget allocation for the Missions Ministry

budget. • Sensitivity to interests of others.


MEDIA RELATIONS The purpose of the media relations coordinator is to effectively communicate church information and events to the general public. SELECTION PROCESS / TERMS / MINISTRY ORGANIZATION

• Nominated and affirmed at the annual meeting for a three year term. • Works under the direction of the Pastor.


• Meet expectations of a worker in the church. • Knowledge of website set up and maintenance. • Communication skills.


• Update website weekly with current announcements. • Prepare and submit press releases – births, deaths, baptisms/transfers and other

significant events to local and conference papers. • Place public service announcements on the radio as determined.


CHURCH SECRETARY / RECEPTIONIST The purpose of the church secretary is to provide hospitality for visitors to the church and facilitate communication and record keeping in the church by following thru on directives from the Pastor and requests from Committees. SUPERVISOR: Senior Pastor QUALIFICATIONS / GIFTS

• Mature believer committed to South Part MB Congregation. • Positive team orientated personality with excellent verbal and written

communication skills. • Organizational skills and interests. • Certificate / courses in communication / office management an asset.


• Type and photocopy the bulletin and order of service. • Circulate information as requested in a manner that builds up relationships and

church unity. • Maintain Criminal Record check records. • Abuse Policy follow-up - assist. • Maintain and update calendars, records, brochures, and directories as required

and requested. • Maintain the office and supplies in good order. • Answer the phone/take messages during working hours. • Meet the confidentiality requirements of Province of MB and assure that office in

is compliance. • Rentals • Other duties as agreed upon.

HOURS OF WORK: 10 hours per week Tuesday – Thursday morning. SALARY: As per conference grid.


PERSONNEL COMMITTEE (Adopted at South Park MB Church Annual Meeting held on May 25, 2017) The purpose of the Personnel Committee is to assist the Board of Elders in nurturing the well-being of the SPMB staff regarding their spiritual growth, personal well-being, employment agreements, and reviews as specified below. The Pastoral Committee, as a subcommittee of the Personnel Committee, is entrusted with the responsibility of working more closely with the pastors as a sounding board, and would filter sensitive information in their role as a conduit to the larger Personnel Committee.

A) PERSONNEL COMMITTEE SUPERVISOR The Personnel Committee is appointed by, and functions as a subcommittee of the Board of Elders (BOE) and is directly accountable to it. There will be 5 members, including the chair, two of whom also serve as the Pastoral Committee. The chair along with 2 other members are appointed by the BOE and reports to the BOE. The Pastoral Committee members will be chosen from within by the Personnel Committee. ACCOUNTABILITY

• The chair prepares agendas and calls meetings. • Any staff may request meetings with the Personnel Committee • Any staff may contribute to the agenda for regular meetings. • The Committee reports to the Elders at least twice a year: once to initiate the

annual review and agree on the process, and once to present the summary. QUALIFICATIONS / GIFTS

• Meet the expectations of a servant leader in the church. • Experience in church leadership. • Experience/knowledge of employment issues. • Demonstrated tact and support skills.


• To consult with the pastors and staff in regards to employment agreements (including salaries, job descriptions, hiring agreements, training needs, vacations), and to recommend changes to the BOE as necessary.

• To facilitate as initiated by the BOE a Full Ministry Review every three years. • To provide an official record of their state of employment for the SPMB

employment files. • To do/oversee ongoing review of support staff (secretary & janitorial) in line with

job descriptions.


• To undertake the lead pastor annual review as directed by the BOE. • To undertake the youth pastor annual review as directed by the BOE. • The purpose of these reviews is to encourage performance in line with church

expectations, to focus on key result areas and to discern opportunities for improvement.

• To make recommendations to the BOE regarding hiring and termination of all staff.

• To model respect and appreciation for the Pastors. • To meet at least quarterly as committee, and not less than annually with the

pastors. • To encourage and affirm the pastors and staff in the work they do for God’s glory.

B) PASTORAL COMMITTEE

• To support the Pastor on a regular basis with words of affirmation, visits and calls.

• To provide comfort and nurture in stressful times. • To exhort and admonish the Pastors and report areas of concern to the

Personnel Committee.

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