SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION …
Transcript of SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION …
SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION
EXECUTIVE COMMITTEE MEETING MINUTES
AUDIO/VISUAL CONFERENCE VIA GOTOMEETING
JUNE 17, 2020, 11:30 AM
The South East Texas Regional Planning Commission (SETRPC) Executive Committee
met on Wednesday, June 17, 2020, 11:30 am. Due to circumstances regarding the COVID-19
pandemic, the meeting was held via GoToMeeting. Mayor Rebecca Ford, City of Bevil Oaks,
called the meeting to order at 11:33 a.m. This was followed by a roll call of Executive Committee
members by Ms. Suzanne Carver, Executive Assistant, SETRPC, in order to establish a quorum.
Mayor Roy McDonald, City of West Orange, gave the Invocation, followed by the Pledge of
Allegiance.
EXECUTIVE COMMITTEE REPRESENTATIVES PRESENT
Judge Wayne McDaniel, Hardin County
Mr. Fred Jackson, Attorney, Representative for Judge Jeff Branick, Jefferson County
Commissioner Johnny Trahan, Orange County
Mayor Becky Ames, City of Beaumont
Mayor Rebecca Ford, City of Bevil Oaks
Mayor Pro Tem Terri Gauthier, City of Bridge City
Mayor Thurman “Bill” Bartie, City of Port Arthur
Mayor Kelly Carder, City of Vidor
Mayor Roy McDonald, City of West Orange
Mr. Joshua W. Allen, Sr., President, Jefferson County Drainage District #6
EXECUTIVE COMMITTEE REPRESENTATIVES NOT PRESENT
Commissioner L.W. “Nubbin” Cooper, Hardin County
Commissioner Chris Kirkendall, Hardin County
Commissioner Ken Pelt, Hardin County
Commissioner Alvin Roberts, Hardin County
Judge Jeff Branick, Jefferson County
Commissioner Everette “Bo” Alfred, Jefferson County
Commissioner Eddie Arnold, Jefferson County
Commissioner Michael “Shane” Sinegal, Jefferson County
Commissioner Brent Weaver, Jefferson County
Judge John Gothia, Orange County
Commissioner Theresa Beauchamp, Orange County
Commissioner Kirk Roccaforte, Orange County
Commissioner Robert Viator, Orange County
Mayor Pro Tem Robin Mouton, City of Beaumont
Councilmember David Rutledge, City of Bridge City
Councilmember (Vacant), City of Bevil Oaks
Mayor William T. Sanders, City of China
Mayor Pro Tem Matthew Lopez, City of China
Mayor Brad Bailey, City of Groves
Councilmember (Vacant), City of Groves
Mayor Fred Williams, City of Kountze
Mayor Pro Tem Mary Adams, City of Kountze
Mayor Don Surratt, City of Lumberton
Councilmember David Maniscalco, City of Lumberton
Mayor Don Albanese, City of Nederland
Councilmember Billy Neal, Representative for Mayor Don Albanese, City of Nederland
Councilmember Sylvia Root, City of Nederland
Mayor Kerry Abney, City of Nome
Councilmember (Vacant), City of Nome
Mayor Larry Spears, Jr., City of Orange
Councilmember Brad Childs, City of Orange
Mayor John Wesley Brown, City of Pine Forest
Mayor Pro Tem Tim Townley, City of Pine Forest
Mayor Dan Mohon, City of Pinehurst
Councilmember (Vacant), City of Pinehurst
Councilmember Charlotte Moses, City of Port Arthur
Mayor Glenn Johnson, City of Port Neches
Mayor Pro Tem Robert Arnold, City of Port Neches
Mayor Bonnie Stephenson, City of Rose City
Councilmember Jayme McGlothin, City of Rose City
Mayor David Lang, City of Rose Hill Acres
Councilmember Cindy Mason, City of Rose Hill Acres
Mayor Gary Strahan, City of Silsbee
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SETRPC EXECUTIVE COMMITTEE
JUNE 17, 2020
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EXECUTIVE COMMITTEE REPRESENTATIVES NOT PRESENT, Continued
Councilmember Sue Bard, City of Silsbee
Mayor Bruce Robinson, City of Sour Lake
Councilmember Shane Rich, City of Sour Lake
Mayor John Durkay, City of Taylor Landing
Councilmember Phil Owens, City of Taylor Landing
Councilmember Angela Jordan, City of Vidor Mayor Pro Tem Shirley Bonnin, City of West Orange
Mr. Nicholas Carter, President, Lumberton Municipal Utility District
Mr. Brad Haeggquist, General Manager, Mauriceville Special Utility District
Mr. Hal Ross, Director, Jefferson County WCID #10
Mr. Norman Blackman, General Manager, Orange County WCID #1 (Vidor)
Mr. Tom Woolley, President, Orange County WCID #2 (West Orange) Mr. Leroy McCall, Jr., Jefferson County Drainage District #3
Mr. Richard Beaumont, Commissioner, Jefferson County Drainage District #7
Mr. Don Carona, General Manager, Orange County Drainage District
Mr. Fritz Erbelding, President, Hardin County Emergency Services District #2
Vacant, Jefferson County Emergency Services District #1
Mr. Daniel J. Diaz, Jefferson County Emergency Services District #3
Vacant, President, Orange County Emergency Services District #3
Mr. Scott Hall, General Manager, Lower Neches Valley Authority
Ms. Lorrie Taylor, Port Director & CEO, Orange County Navigation & Port District
Mr. Lee E. Smith, President, Port of Beaumont Mr. John Comeaux, Commissioner, Port of Port Arthur
Mr. Ken Duhon, Commissioner, Sabine-Neches Navigation District
Ms. Ann Galassi, Assistant General Manager, Sabine River Authority
Mr. Tony Aguilar, Jr., Beaumont ISD, Director of Operations & Maintenance
Mr. Todd Lintzen, Superintendent, Bridge City ISD
Dr. Dwaine K. Augustine, Superintendent, Hamshire-Fannett ISD
Dr. LaWanda Finney, Coordinator, Port Arthur ISD
Mr. Dale Fontenot, Director of Information Services, Port Neches-Groves ISD
Dr. Jay Killgo, Superintendent, Vidor ISD
STAFF PRESENT
Ms. Shanna Burke, Executive Director, SETRPC
Ms. Suzanne Carver, Executive Assistant, SETRPC
Mr. Jim Borel, Director, Finance, SETRPC
Ms. Glenda Lacy, Director, Disaster Recovery Division (DRD) & Human Resources Manager, SETRPC
Mr. Steve Curran, Director, Criminal Justice and Homeland Security Division (CJHSD)
Ms. Colleen Halliburton, Director, Community Services Division (CSD)
Ms. Stephanie Lartigue Pearson, Director, AARP Experience Corps
Ms. Crystal Petry, Director, Golden Triangle RSVP Mr. Pete De La Cruz, Director, 9-1-1 Emergency Network
Mr. Bob Dickinson, Director, Transportation & Environmental Resources Division (T&ER)
GUESTS PRESENT
Ms. Jennifer Harris, Government Relations, Texas General Land Office (GLO)
Ms. Rhonda Masters, Outreach Coordinator, Texas General Land Office (GLO)
Judge Mark Allen, Jasper County
Mr. Chris Boone, City of Beaumont
20-042 APPROVAL OF MAY 20, 2020 EXECUTIVE COMMITTEE MINUTES
➢ Mr. Joshua W. Allen, Sr., President, Jefferson County Drainage District #6, made a motion
to approve the May 20, 2020 Executive Committee Minutes. Mayor Becky Ames, City of Beaumont,
seconded the motion. The motion carried unanimously.
20-043 APPROVAL OF APRIL 2020 TREASURER’S REPORT
➢ Mayor Pro Tem Terri Gauthier, City of Bridge City, made a motion to approve the April
2020 Treasurer’s Report. Mayor Thurman Bartie, City of Port Arthur, seconded the motion. The
motion carried unanimously.
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SETRPC EXECUTIVE COMMITTEE
JUNE 17, 2020
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20-044 ADMINISTRATION
➢ Ms. Shanna Burke, Executive Director, SETRPC, provided an update on COVID-19
information as shown below:
Return of All Employees to SETRPC Offices – June 15, 2020
Effective Monday, June 15, 2020, all employees were expected to return to work at the SETRPC Offices, unless
they had an extenuating circumstance that has been assessed and cleared by a Director or for Directors, with the
Executive Director. There are several who are covered under the ADA, and those are being taken on by a case-
by-case basis. And, if an accomodation needs to be made, that is being done.
Public Access to SETRPC Offices – June 22, 2020
Effective Monday, June 22, 2020, the SETPRC Offices will be open to the public, depending on what’s going on
with COVID-19 in the area this week. Anyone entering will be screened at the front desk and all other protocols
currently in place will be expected of the public as is in place for employees.
Health Protocols for Office - Update
In order to ensure a safe work environment, we have taken the following steps outlined by the CDC and/or as
general safety precautions:
• Screening of all employees is done upon entering the office.
• Temperatures are taken.
• Completion of a symptom screening form is required.
• Hand sanitizer is required when entering the reception area from the lobby.
• Hand sanitizer, cleaning wipes, cleaning sprays and/or alcohol swabs are placed in common areas.
• Gloves have been made available in the area outside of Suzanne’s office.
• Soap is available in all kitchens and rest rooms.
• Hand sanitizer has been provided for each employee to have at his/her individual desk.
• Box of tissues has been provided for each employee to have at his/her individual desk.
• A face mask has been provided to all employees.
• Guidelines have been issued requesting social distancing, particularly in common areas.
• Outside air dampers have been installed on all air conditioning/heating units to allow inside air into the
building.
• Information about COVID-19 and the prevention of such has been placed throughout the building.
20-045 CRIMINAL JUSTICE & HOMELAND SECURITY DIVISION
➢ Mr. Steve Curran, Director, Criminal Justice & Homeland Security Division (CJHSD), stated
that the CJHSD was requesting approval to make application with the Hazard Mitigation Grant
Program for $200,000 ($150,000 federal and $50,000 in-kind/local cost share) to update the Hardin
County, Jefferson County, Orange County, and the South East Texas Regional Mitigation Action
Plans; and, potentially the Jasper County Mitigation Action Plans. The grant amount may adjust if it
is approved, and the grant application is due on July 31, 2020.
A Federal Emergency Management Administration (FEMA) and Texas Division of
Emergency Management (TDEM) approved Mitigation Action Plan is required in order for local
jurisdictions to receive any federal or state FEMA grant funding or to receive Public Assistance from
FEMA after a disaster. Local Emergency Management Coordinators contribute a substantial amount
of time to updating the plans, and non-grant funded personnel costs count toward the local match
requirement (In-kind costs). Historically, 100% of the cost share requirements have been met with
local in-kind personnel costs. A Request for Proposal has gone out in advance for a contractor to write
the plans contingent on HMGP funding approval.
Mr. Curran, on behalf of the CJHSD, requested approval to submit the Hazard Mitigation
Grant Program 4466-DR-TX (Imelda) application to update Regional Mitigation Action Plans as
presented.
Judge Wayne McDaniel, Hardin County, made a motion to approve the request for the CJHSD
to submit the Hazard Mitigation Grant Program 4466-Dr-TX (Imelda) application to update Regional
Mitigation Action Plans as presented. Commissioner Johnny Trahan, Orange County, seconded the
motion. The motion carried unanimously.
20-046 COMMUNITY SERVICES DIVISION
➢ Ms. Colleen Halliburton, Director, Community Services Division (CSD), requested approval
for Community Services Block Grant (CSBG) FY2020 Stabilization Subcontractors. Ms. Halliburton
explained that funds for Stabilization Assistance are provided, annually, to SETRPC by the Texas
Department of Housing and Community Affairs (TDHCA) in the form of a Community Services Block
Grant (CSBG). Stabilization Assistance provides one-time, annual assistance with rent and utilities
for households living below 200% of the federal poverty guidelines (normally at 125% or below the
poverty level).
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SETRPC EXECUTIVE COMMITTEE
JUNE 17, 2020
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In February, the SETRPC published a Request for Proposals (RFP) to subcontract Stabilization
Assistance in Jefferson County. SETRPC staff is conducting the Stabilization Assistance for
Hardin and Orange counties directly. Two agencies made proposals, Some Other Place for North
Jefferson County and United Board of Missions for South Jefferson County. The proposals were
reviewed and approved by the CSBG Advisory Council on Monday, June 15th, and the Council
respectfully requested approval from the SETRPC Executive Committee for SETRPC to subcontract
with Some Other Place and United Board of Missions in the amounts as follows (start date June 1,
2020):
• Some Other Place (North Jefferson County) – $30,793
• United Board of Missions (South Jefferson County) - $22,076
(See Attachment A for Method of CSBG Funding Distribution and Federal Poverty Level Guidelines.)
Mr. Josh Allen, President, Jefferson County Drainage District 6, made a motion to approve
the CSBG FY20 Stabilization Subcontractors as recommended and presented. Mayor Becky Ames,
City of Beaumont, seconded the motion. The motion carried unanimously.
➢ Next, Ms. Halliburton presented for approval a request for CSBG Subcontractor Amendments
to receive additional money using Texas Department of Housing and Community Affairs (TDHCA)
COVID-19 Discretionary Funds. The TDHCA has amended the SETRPC contract, adding $23,772 to
conduct Stabilization Assistance for low-income clients living at or below 200% of the federal poverty
guidelines impacted by COVID-19. TDHCA is providing the additional money from its Discretionary
Fund and is to be distributed in the same manner as SETRPC’s annual CSBG Stabilization Assistance
contract. The CSBG Advisory Council respectfully requested approval from the SETRPC Executive
Committee for the SETRPC to amend subcontracts with Some Other Place and United Board of
Missions to add the amounts as follows (start date June 2, 2020):
• Some Other Place - $9,892
• United Board of Missions - $7,092
Disbursement Methodology by Area for Informational Purposes Location Total
Population
% in
Poverty
from Total
Population
# in
Poverty
from by
4 Areas
% in
Poverty
by 4
Areas
2020 COVID
Discretionary
Funds
North Jefferson
(subcontract)
146,462 19% 27,828
42% $ 9,892
South Jefferson
(subcontract)
105,000 19% 19,950 30% $ 7,092
Hardin County
(SETRPC Staff)
56,379 13% 7,329 11% $ 2,605
Orange County
(SETRPC Staff)
84,047 14% 11,767 18% $ 4,183
TOTAL 391,888 66,874 100% $ 23,772
Mayor Pro Tem Terri Gauthier, City of Bridge City, made a motion to approve the CSBG
Subcontractor Amendments to receive additional money using TDHCA COVID-19 Discretionary
Funds as presented and recommended. Commissioner Johnny Trahan, Orange County, seconded the
motion. The motion carried unanimously.
➢ In conclusion, Ms. Halliburton reported that the TDHCA is in the process of implementing an
additional CSBG contract with SETRPC for the use of Coronavirus Aid, Relief, and Economic
Security Act (CARES) funds. The contract amount will be $649,330 and contains the same criteria
and client eligibility as the annual Stabilization Assistance contract. The CSBG Advisory Council
respectfully requested approval from the SETRPC Executive Committee for SETRPC to amend
subcontracts with Some Other Place and United Board of Missions to add the amounts as follows (start
date June 3, 2020):
• Some Other Place – $246,782
• United Board of Missions - $176,920
(See Attachment B for further details about the CARES Act funds and SETRPC’s plans.)
Mayor Becky Ames, City of Beaumont, made a motion to give approval for the SETRPC to
amend subcontracts with Some Other Place and United Board of Missions as recommended and
presented. Mayor Thurman “Bill” Bartie, City of Port Arthur, seconded the motion.
After a brief discussion regarding ways and efforts to prevent duplication of services, a vote
was called. The motion carried unanimously.
Finally, Mayor Rebecca Ford, City of Bevil Oaks, SETRPC President, commended Ms.
Halliburton and staff for the good work they are doing.
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SETRPC EXECUTIVECOMMITTEE
JUNE 17, 2020
PAGE 5
20-047 TRANSPORTATION & ENVIRONMENTAL RESOURCES DIVISION
➢ Mr. Bob Dickinson, Director, Transportation & Environmental Resources Division (T&ER),
reminded everyone that the SETRPC T&ER Annual Household Hazardous Waste and Scrap Tire
Event that was scheduled to be held in Bridge City on Saturday May 16, 2020, was cancelled due to
the COVID-19 pandemic. After much discussion and deliberations with Ms. Burke, SETRPC
Executive Director, both Ms. Burke and Mr. Dickinson suggested that perhaps the event could be
rescheduled for the 3rd or 4th week in October at the same place and asked for feedback from the
Executive Committee members in attendance. The members agreed with the suggested timeframe for
the rescheduled Event.
Mr. Dickinson closed by providing tips on where certain items can be taken for
disposal/recycling during the interim. If any questions arise, Mr. Dickinson may be contacted at (409)
899-8444, ext. 7520.
02-048 DISASTER RECOVERY DIVISION
➢ Ms. Shanna Burke, SETRPC Executive Director, introduced Ms. Rhonda Masters and Ms.
Jennifer Harris, Community Outreach Coordinators with the Texas General Land Office (GLO), who
provided information related to Disaster Recovery Related Funding.
Ms. Masters stated that in reference to Round 1, $1.2 Billion for Mitigation Competition, that
those Mitigation Competitions are now open as of the end of May, and applications will be accepted
on those programs through the end of October. Also, the GLO is conducting procurement workshops
by teleconference and web meetings every Monday during the month of June. They are emphasizing
with the jurisdictions federal procurement tips and questions, and they are working with the
jurisdictions to advance procurement for contracts. Last, Ms. Master reported that the Alternative
Housing Study has begun with great participation from this area. The purpose and intent of this study
from the GLO is to talk about alternatives to the MHU’s and FEMA trailers in terms of temporary
housing. Ms. Masters may be contacted at (512) 921-8531.
Next, Ms. Harris addressed the Disaster Recovery Planning Study Survey for the Mitigation
Funding. She stated that they are working to compile a list of planning study topics for different areas,
which will include ‘15, ‘16 and Harvey. Infomration is being sought regarding drainage improvement,
resilient housing solutions, economic development, and infrastructure improvement. The deadline is
the end of the month, and input from this area is needed. Also, there will be a monthly elected officials
conference call July 6, 11:00 a.m., with Commissioner Bush and Deputy Director Heather LaGrone.
Ms. Harris may be contacted at (512) 839-2946.
20-049 OTHER, OLD AND UNFINISHED BUSINESS
There being no other, old and unfinished business, the meeting was adjourned at 12:15 pm.
Respectfully submitted,
Johnny Trahan
SETRPC Secretary
Commissioner, Orange County
METHOD OF CSBG FUNDING DISTRIBUTION
CSBG Stabilization funds are distributed to the region based on the percentage of people living below
the poverty level. Tools from the BroadStreet Network (https://www.broadstreet.io) are used to
determine those living below the poverty level by zip code. BroadStreet applies data from the U.S.
Census Bureaus’ American Community Survey to provide reports, maps and data for community
planning purposes.
FEDERAL POVERTY LEVEL GUIDELINES
Eligibility for CSBG is normally calculated
at 125% of Federal Poverty Income
Guidelines but was changed to 200% on
3/27/20 for COVID assistance.
SOURCE: U.S Department of Health and
Human Services Federal Poverty
Guidelines https://aspe.hhs.gov/poverty-
guidelines
Location Total
Population
% in Poverty from Total Population
# in Poverty
from by 4 Areas
% in Poverty by 4 Areas
2020 Distribution
North Jefferson (subcontract) 146,462 19% 27,828 42% $ 30,793 South Jefferson (subcontract) 105,000 19% 19,950 30% $ 22,076 Hardin County (SETRPC Staff) 56,379 13% 7,329 11% $ 8,111 Orange County (SETRPC Staff) 84,047 14% 11,767 18% $ 13,020
TOTAL 391,888 66,874 100% $ 74,000
Program Year 2020 Income Limits for CSBG
(Effective February 3, 2020)
Persons in Family/Household
100% of
Federal Poverty
Guidelines
125% of
Federal Poverty
Guidelines
200% of Federal Poverty Guidelines
(Effective 3/27/2020 for COVID assistance)
1 $12,760 $15,950 $25,520
2 $17,240 $21,550 $34,480
3 $21,720 $27,150 $43,440
4 $26,200 $32,750 $52,400
5 $30,680 $38,350 $61,360
6 $35,160 $43,950 $70,320
7 $39,640 $49,550 $79,280
8 $44,120 $55,150 $88,240
Families with more than 8 persons
Add $4,480 for each additional
person
Add $5,600 for each additional
person
Add $8,960 for each additional person
Attachment A
CSBG CARES Act Plan
Funds will be used to provide Stabilization Assistance such as rent and utility payments for households
below 200% of the federal poverty level and have been negatively impacted by COVID-19.
Additionally, some of the funds will be used to form a CARES Information & Referral Network.
CARES STABILIZATION ASSISTANCE
The SETRPC staff will provide Stabilization Assistance in Hardin and Orange counties. If subcontract
amendments are approved, Some Other Place and United Board of Missions will provide Stabilization
Assistance in North and South Jefferson County respectively. Following are the amounts for each of
the four service areas.
Disbursement Methodology by Area
for Informational Purposes
CARES INFORMATION & REFERRAL NETWORK
Multiple agencies and jurisdictions are receiving CARES Act funding to provide direct client services, and yet
there is no central location to provide the Who, What, Where and How to access these services. The SETRPC is
forming a CARES Information & Referral Network of organizations providing COVID related client services.
A Resource Directory will be made available on the SETRPC website for CARES Act client services in Hardin,
Jefferson and Orange counties. Bonnie Brooks will lead the project and is collecting information from
organizations throughout the region. Please contact Bonnie Brooks at 409/924-3381 ext. 2278 or
[email protected] with any information that should be included.
Location Total
Population
% in Poverty
from Total Population
# in Poverty
from by 4 Areas
% in Poverty by
4 Areas
CARES ACT Distribution
North Jefferson (subcontract) 146,462 19% 27,828 42% $ 246,782
South Jefferson (subcontract) 105,000 19% 19,950 30% $ 176,920
Hardin County (SETRPC Staff) 56,379 13% 7,329 11% $ 64,997
Orange County (SETRPC Staff) 84,047 14% 11,767 18% $ 104,348
TOTAL 391,888 66,874 100% $ 593,047
Estimated Number of Clients to be Served Based on $2,000 per Client
Hardin 32
N. Jefferson 123
S. Jefferson 88
Orange 52
TOTAL 297
Attachment B
SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION
TREASURER’S REPORT
Financial statements For the Month of May, 2020
South East Texas Regional Planning CommissionStatement of Revenues and Expenditures
General FundFrom 5/1/2020 Through 5/31/2020
Current Period Actual
Current Year Actual
Total Approved Budget
Total Remaining Budget
RevenuesMembership Dues and Assessments $ - $ 84,700.32 $ 85,028.00 $ (327.68)
Interest Income 144.41 1,113.40 800.00 313.40 Operating transfers out - (585.90) - (585.90) Total Revenues 134.51 85,227.82 85,828.00 (600.18)
Expenditures TARC Advocacy - - 5,000.00 5,000.00 Annual Meeting Expense - 14,965.86 14,000.00 (965.86) Other Unallowable Costs 237.35 (1,460.86) 25,532.00 26,992.86 Total Expenditures 237.35 13,505.00 44,532.00 31,027.00
Net Revenues & Expenditures $ (102.84) $ 71,722.82 $ 41,296.00 $ 30,426.82
Page 1 of 9
South East Texas Regional Planning CommissionBalance SheetGeneral Fund
As of 5/31//2020
Beginning Year Balance
Beginning Period Balance
Current Period Balance
Assets
Cash $ 870,150.76 $ 1,045,387.33 $ 575,618.47
Investments 2,663.58 2,681.17 2,681.79
Due from other funds 764,408.37 647,185.99 925,530.40
Total Assets 1,637,222.71 1,695,254.49 1,503,830.66
Liabilities
Accounts payable 2,373.75 - -
Due to other funds 454,313.03 442,892.90 251,571.91
Compensated absences payable 199,204.29 199,204.29 199,204.29
Total Liabilities 655,891.07 642,097.19 450,776.20
Fund Equity
Fund balances 981,331.64 1,053,157.30 1,053,054.46
Total Fund Equity 981,331.64 1,053,157.30 1,053,054.46
Total Liabilities and Fund Equity $ 1,637,222.71 $ 1,695,254.49 $ 1,503,830.66
Page 2 of 9
South East Texas Regional Planning CommissionStatement of Revenues and Expenditures
Special Revenue FundsFrom 5/1/2020 Through 5/31/2020
Current Period Year-To-Date
Revenues Corporation For National & Community Service $ - $ 285,114.81 Federal Emergency Management Administration 10,842.29 262,731.06 Office of the Governor - Homeland Security Grants Division 16,878.34 86,345.15 Governor Office - Criminal Justice Division 6,666.34 116,116.42 Commission on State Emergency Communications - 1,364,448.13 Texas Department of Transportation 153,617.33 2,229,720.54 Texas Department of Housing and Community Affairs 32,194.94 253,426.82 Texas Commission on Environmental Quality 1,750.00 12,250.00 Texas Health & Human Services Commission 232,899.50 1,147,456.76 General Land Office 48,304.03 329,670.02 Texas Department of Agriculture - 44.26 South East Texas Economic Developement District - 58,826.52 Port Arthur ISD - 107,852.00 Membership Dues and Assessments - 191,335.59 Interest Income 287.52 2,119.61 Inkind Contributions 11,759.43 109,370.71 Special Contributions 27,650.00 860,788.38 Program Income - 500.00 Operating transfers in 40,084.00 257,197.00 Operating transfers out (40,074.10) (256,611.10) Total Revenues 542,859.62 7,418,702.68
Expenditures Salaries 214,084.80 1,578,000.05 Stipends Expense 41,185.00 226,083.36 Supplies Expense 1,673.55 38,277.30 Printing & Publications Expense 893.40 16,863.13 Dues & Subscriptions 3,676.73 19,500.80 Subcontractor Services Expense 268,511.25 2,667,637.28 Telecommunications Expense 40,762.16 274,702.16 Postage Expense 351.30 5,078.23 Conferences & Seminars 1,239.16 29,609.81 Auto Allowances 400.00 3,200.00 Local Travel 217.36 9,834.78 Volunteer Travel - 10,378.74 Rent Expense 22,415.23 179,241.86
Page 3 of 9
South East Texas Regional Planning CommissionStatement of Revenues and Expenditures
Special Revenue FundsFrom 5/1/2020 Through 5/31/2020
Current Period Year-To-Date
Audit & Other Professional Services $ - $ 90,763.90 Equip - Lease/Rental Expense 949.84 8,232.80 Equipment - Purchase Expense - 1,237,524.32 Equipment - Maintenance Expense 430.98 96,283.57 Licenses Expense - 1,073.88 Volunteer Meals Expense - 9,331.00 Volunteer Recognition Expense 392.95 7,398.08 Recruitment - 48,876.00 Uniforms Expense 183.31 399.31 Other Expenses * 8,017.64 52,915.22 Training - 8,700.00 Inkind Expenditures 11,759.43 100,039.71 Volunteer Leader 275.00 4,365.00 Volunteer Insurance Expense 782.60 782.60 Other Insurance Expense - 8,939.28 Other Unallowable Costs 479.08 (2,182.37) Employee Benefits Expense 111,966.35 826,999.56 Indirect Costs 92,924.58 670,762.08 Total Expenditures 823,571.70 8,229,611.44
Net Revenues & Expenditures $ (280,712.08) $ (810,908.76)
Page 4 of 9
South East Texas Regional Planning CommissionBalance Sheet
Special Revenue FundsAs of 5/31/2020
Current Period Balance
Assets
Cash $ 200.00
Investments 2,056,182.04
Accounts receivable 21,352.80
Due from grantor agencies 445,470.04
Due from other funds 221,838.09
Prepaid expeditures 480,475.62
Total Assets 3,225,518.59
Liabilities
Accounts payable 12,696.64
Other Payables 596.47
Due to grantor agencies 142,165.68
Due to other funds 841,802.73
Advances from grantor agencies 1,133,290.36
Total Liabilities 2,130,551.88
Fund Equity
Fund balances 1,094,966.71
Total Fund Equity 1,094,966.71
Total Liabilities and Fund Equity $ 3,225,518.59
Page 5 of 9
South East Texas Regional Planning CommissionComparative Statement of Revenues and Expenditures
Fringe BenefitsFrom 5/1/2020 Through 5/31/2020
Year To Date Prior Year Actual Current Year Change
Revenues
Regional Planning Commission Support Services $ 1,032,091.02 $ 966,407.50 $ 65,683.52
Total Revenues 1,032,091.02 966,407.50 65,683.52
Expenditures Pension Plan Contributions 179,328.43 177,601.33 1,727.10 Disability Expense 3,424.00 3,303.40 120.60 Medical Insurance Expense 370,024.23 350,529.60 19,494.63 Payroll Tax Expense 30,541.83 29,941.30 600.53 Life Insurance Expense 6,376.30 6,469.11 (92.81) Workmens' Compensation Expense 6,377.68 5,777.72 599.96 Released Time 375,351.59 430,767.40 (55,415.81) Total Expenditures 971,424.06 1,004,389.86 (32,965.80)
Net Revenues & Expenditures $ 60,666.96 $ (37,982.36) $ 98,649.32
Page 6 of 9
South East Texas Regional Planning CommissionStatement of Revenues and Expenditures
Fringe BenefitsFrom 5/1/2020 Through 5/31/2020
Current Period Year To Date Total Approved Budget
Total Remaining Budget
Revenues
Regional Planning Commission Support Services $ 140,935.82 $ 1,032,091.02 $ 1,647,377.00 $ (615,285.98)
Total Revenues 140,935.82 1,032,091.02 1,647,377.00 (615,285.98)
Expenditures Pension Plan Contributions 22,108.46 179,328.43 292,584.00 113,255.57 Disability Expense 584.00 3,424.00 6,336.00 2,912.00 Medical Insurance Expense 48,558.99 370,024.23 611,957.00 241,932.77 Payroll Tax Expense 3,720.24 30,541.83 55,143.00 24,601.17 Life Insurance Expense 807.52 6,376.30 10,752.00 4,375.70 Unemployment Expense - - 5,000.00 5,000.00 Workmens' Compensation Expense 810.71 6,377.68 11,500.00 5,122.32 Released Time 19,039.12 375,351.59 654,105.00 278,753.41 Total Expenditures 95,629.04 971,424.06 1,647,377.00 675,952.94
Net Revenues & Expenditures $ 45,306.78 $ 60,666.96 $ - $ 60,666.96
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South East Texas Regional Planning CommissionStatement of Revenues and Expenditures
Building Occupancy FundFrom 5/1/2020 Through 5/31/2020
Current Period Current Year Actual
Total Approved Budget
Total Remaining Budget
Revenues
Regional Planning Commission Support Services $ 26,178.88 $ 209,500.55 $ 319,512.00 $ (110,011.45)
Interest Income 0.52 4.31 - 4.31 Program Income - 1,324.92 - 1,324.92 Total Revenues 26,179.40 210,829.78 319,512.00 (108,682.22)
Expenditures Salaries 1,993.10 25,638.94 37,214.00 11,575.06 Supplies Expense 686.48 4,340.33 7,500.00 3,159.67 Subcontractor Services Expense 543.37 16,701.21 16,413.00 (288.21) Interest Expense 773.26 7,015.85 10,115.00 3,099.15 Utilities Expense 1,697.84 20,540.04 40,600.00 20,059.96 Licenses Expense - - 50.00 50.00 Building Repairs & Maintenance 920.00 22,074.98 22,714.00 639.02 Depreciation and Amortization 6,947.98 55,977.74 79,204.00 23,226.26 Other Insurance Expense 1,889.26 15,114.08 22,197.00 7,082.92 Employee Benefits Expense 1,042.39 13,409.16 19,469.00 6,059.84 Indirect Costs 865.12 10,850.19 16,148.00 5,297.81 Total Expenditures 17,358.80 191,662.52 271,624.00 79,961.48
Net Revenues & Expenditures $ 8,820.60 $ 19,167.26 $ 47,888.00 $ (28,720.74)
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South East Texas Regional Planning CommissionStatement of Revenues and Expenditures
Overhead Allocation FundFrom 5/1/2020 Through 5/31/2020
Current Period Year To Date Total Approved Budget
Total Remaining Budget
Revenues
Regional Planning Commission Support Services $ 93,789.70 $ 683,317.82 $ 1,132,463.00 $ (449,145.18)
Program Income - 2,292.48 - 2,292.48 Total Revenues 93,789.70 685,610.30 1,132,463.00 (446,852.70)
Expenditures Salaries 53,397.86 369,766.47 539,014.00 169,247.53 Supplies Expense 2,353.65 20,137.94 31,275.00 11,137.06 Printing & Publications Expense - 887.15 2,655.00 1,767.85 Dues & Subscriptions 2,211.89 26,882.02 34,059.00 7,176.98 Subcontractor Services Expense 523.73 14,021.21 14,800.00 778.79 Telecommunications Expense 2,437.07 17,201.29 27,566.00 10,364.71 Postage Expense 120.95 1,555.55 4,600.00 3,044.45 Conferences & Seminars - 12,421.58 49,085.00 36,663.42 Auto Allowances 735.00 5,880.00 8,800.00 2,920.00 Local Travel - 155.52 300.00 144.48 Rent Expense 5,323.25 42,586.00 63,904.00 21,318.00 Audit & Other Professional Services - 35,450.65 35,000.00 (450.65) Equip - Lease/Rental Expense - 3,416.64 17,500.00 14,083.36 Equipment - Maintenance Expense 860.60 11,917.24 12,108.00 190.76 Other Insurance Expense 831.81 6,693.68 9,800.00 3,106.32 Employee Benefits Expense 27,927.08 193,387.85 281,997.00 88,609.15 Total Expenditures 96,722.89 762,360.79 1,132,463.00 370,102.21
Net Revenues & Expenditures $ (2,933.19) $ (76,750.49) $ - $ (76,750.49)
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