NEW-TO OPEN NEW WORKBOOK. (CTRL+N)

OPEN-TO OPEN EXISTING DOCUMENT (CTRL+O)

SAVE-TO SAVE A DOCUMENT. (CTRL+S)

SAVE AS-TO SAVE COPY DOCUMENT. (F12)

PRINT-TO PRINT A DOCUMENT. (CTRL+P)

PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.

SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.

PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER PEOPLE.

CLOSE-TO CLOSE A DOCUMENT (CTRL+W).

Shortcut Keys Description

F2 Edit the selected cell.

F3 After a name has been created F3 will paste names.

F4 Repeat last action. For example, if you changed the color of text in another cell pressing F4 will change

the text in cell to the same color.

F5 Go to a specific cell. For example, C6.

F7 Spell check selected text or document.

F11 Create chart from selected data.

Ctrl + Shift + ; Enter the current time.

Ctrl + ; Enter the current date.

Alt + Shift + F1 Insert New Worksheet

Shift + F3 Open the Excel formula window.

Shift + F5 Bring up search box.

Ctrl + A Select all contents of the worksheet.

Ctrl + K Insert link

Ctrl + 1 Change the format of selected cells.

Ctrl + 5 Strikethrough highlighted selection.

Ctrl + P Bring up the print dialog box to begin printing.

Ctrl + F3 Open Excel Name Manager.

Ctrl + F9 Minimize current window.

Ctrl + F10 Maximize currently selected window.

04/15/2023 MS EXCEL 7

SHORTCUT KEYS

PARTICULARS

EDIT THE ACTIVE CELL CREATE A CHART INSERT CELL COMMENT FUNCTION DIALOGUE BOX INSERT A NEW WORKSHEET NAME MANAGER DIALOGUE BOX VISUAL BASIC EDITOR MACRO DIALOGUE BOX HIDE THE SELECTED COLUMNS UNHIDE THE COLUMNS HIDE THE SELECTED ROWS UNHIDE THE ROWS SELECT ALL CELLS WITH COMMENT

KEYS

F2 F11 SHIFT + F2 SHIFT + F3 SHIFT + F11 CTRL + F3 ALT + F11 ALT + F8 CTRL + 0CTRL + SHIFT + 0CTRL + 9CTRL + SHIFT + 9CTRL + SHIFT + O

04/15/2023 MS EXCEL 8

SHORTCUT KEYS

PARTICULARS

DOWN FILL RIGHT FILL ENTER SUM FUNCTION IN CELL EURO SYMBOL CENT SYMBOL POUND SYMBOL YEN SYMBOL ENTER NEW LINE IN ACTIVE CELL CURRENT DATE CURRENT TIME SHOW FORMULA SELECT ENTIRE COLUMN SELECT ENTIRE ROW

KEYS

CTRL + DCTRL + RALT + =ALT + 0128ALT + 0162ALT + 0163ALT + 0165ALT + ENTERCTRL + ;CTRL + SHIFT + ;CTRL + `CTRL + SPACEBARSHIFT + SPACEBAR

04/15/2023 MS EXCEL 9

SHORTCUT KEYS

PARTICULARS

APPLIES NUMBER FORMAT APPLIES CURRENCY FORMAT APPLIES PERCENTAGE FORMAT APPLIES EXPONENTIAL FORMAT APPLIES GENERAL NO. FORMAT APPLIES TIME FORMAT APPLIES DATE FORMAT APPLIES OUTLINE BORDER REMOVE OUTLINE BORDER

KEYS

CTRL + SHIFT + !CTRL + SHIFT + $CTRL + SHIFT + %CTRL + SHIFT + ^CTRL + SHIFT + ~CTRL + SHIFT + @CTRL + SHIFT + #CTRL + SHIFT + &CTRL + SHIFT + _

Keyboard Shortcuts

• Here are some basic keyboard shortcuts:– Shift + arrow key = highlight information– CTLR + A = Select All– CTRL + C = Copy Information– CTRL + X = Cut Information– CTRL + V = Paste Information– CTRL + Z = Undo Information– HOME = Move to the beginning of the worksheet

Movement Keys• Tab, Enter – • move you from field to field.

• Scroll bars (vertical, horizontal) –• move up and down rows, through pages of records, or across several

columns.

• Page Up and Down – • move one page at a time.

• Ctrl/Home and Ctrl/End – • move to the top or bottom of the table.

Basic Mouse Pointer Shapes

Mouse Pointer MeaningDefault Mouse Pointer

CursorAuto-fill Handle

Rows and Columns Manual ResizeMove

Vertical ResizeHorizontal ResizeDiagonal Resize 1Diagonal Resize 2

I-BeamInsertion Point

• Copy(Ctrl + C)• Paste(Ctrl + V)• Cut (Ctrl +X)• Undo(Ctrl + Z) or Redo(Ctrl + Y)