Test Case Name Test Script Name V & V MethodIFS-R11-AP-ADV_4_R70 IFS-R11-AP-ADV_4_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/12/2011 11:21:11 AMDescriptionRecord imprest fund travel advance. Should require a travel order be manually established first. Tie to employee

SAP Transaction: Create Travel Order – FMZ1 SAP Transaction: Create Down Payment Request – F-47

Pre-ConditionEmployee exists with payment method of Check, and has an alternate payee established on their vendor master record for payment to citibank. Travel Order exists for the employee.

Post ConditionAdvance posted, payment scheduled to replenish imprest fund.

Acceptance CriteriaAll validation points are satisfiedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP125.1 Travel Advances with identification of travel typeAP125.3 Local Travel with identification of travel typeAP60 The system shall provide the capability to establish payables to replenish the imprest fund or pay the financial institution handling the third party drafts and credit cards.

Test Type Tracking No.ZZ - Other See RTVM.

Page 1

Manual Script Name: IFS-R11-AP-ADV_4_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/12/2011 11:20:50 AMManual Script Creation Date: 5/12/2011 11:20:49 AM

Step Description Note Type

1 CASE DESCRIPTION: Record imprest fund travel advance. Should require a travel order be manually established first. Tie to employee

SAP Transaction: Create Travel Order FMZ1 SAP Transaction: Create Down Payment Request F-04

Step

2 PRE-CONTITION FOR THE CASE: Find an active Employee with Payment method of check and a Permitted payee of Citibank

9/21/05 L Bassichis-clarified precondition

Step

3 POST-CONDITION FOR THE CASE: Advance posted, payment scheduled to replenish imprest fund

Step

4 ======================================================================================================================================================

Step

5 Create Travel Order FMZ1 (funds reservation).

Enter Document Type for Imprest Fund Travel Advance (YI), Document Date, and Posting date, Company Code (2009), Currency (USD). ENTERDoc text = ADV .Enter Amount= 500.00, Fund= 11110913D, Functional Area = 7G, GL Account = 6100.2114, Cost center= L401003, Vendor= Employee account number= "%2000168702%", Due on= Current date. Save.

Doc number _____________________...

9/21/05 L Bassichis-moved Doc text to follow the ENTER-corrected 'Due date' to be 'Due on'

10/24/2005 L WheelerChanged

Step

Page 2

Fund from 05050912D to 06060912D

6 Funds Commitment screen is displayed.FMZ3Funds Commitment: Create Overview screen is displayed.Review Accounting Documents, Special Purpose Ledgers, and Funds Management Document

Verify GL impact of funds commitment are posting to DR 4610.2000, CR 4801.0000

10/24/2005 L WheelerAdded DR and CR general ledger postings.

VP

7 TCode: F-04Post with Clearing: Header DataDocument Date = Today; Doc Type = YI; Reference =ADV 4; Doc Header Text =ADV 4; Incoming Payment Radio button is onPosting Key = 29; Account = Employee vendor number; SPGL = T; EnterAmount = 500; Business Area = 0001; Due on = Today; Funds Resevation= Doc Num from step 5, line number 001, press enter through the tax witholding screens.Posting Key = 50; Account = 2190.0400 EnterAmount= 500; Business Area = 0001; Click on More button; Earmarked fund = Doc Num from step 5, line number 001; EnterSave ........... Enter through warning message

Document Number _______________________________

9/21/05 L Bassichis-clarified the document number to use in substep B-clarified Earmarked funds in step substep A

Step

8 Display Imprest Fund Advance Document (FB03)Click List; Company Code=2009, Document Type= YI, Posting Date= Todays Date, ExecuteDocument list should have documents created for employee and citibank vendor

9/21/05 L Bassichis- removed Funds

VP

Page 3

Click in white space for each document

for Employee VendorReview 1 FI Accounting Documents, 2 Special Purpose Ledgers, and 1 Funds ManagementProprietary Postings: DR 1410.0002 CR 2190.0400Bugetary Postings DR 4801.0000 CR 4802.0000

2nd document is Vendor (Citibank)59749Prorietary Postings: DR 2190.0400 CR 2110.03001 Special Purpose Ledger

Management from 2nd document as it is not needed

9 TCode: F-04Post with Clearing: Header DataDocument Date = Today; Doc Type = YI; Reference = ADV 4; Doc Header Text =ADV 4; Incoming Payment Radio button is onPosting key=31, Vendor Account #= 59749 (Citibank); press enterEnter Amount=500business area= 0001Baseline date = future date the due on date for this item in order to prevent payment of the reimbursement to Citibank until the Citibank Statement is receivedClick Process Open ItemsCompany Code= 2009; Account=2190.0400; Account Type= S; Go to Additonal Selections click on Dcoument number; Procees Open ItemsEnter doc number from sub step 7A; Process Open Items; Look for doc number and make line item blue if it is not by double clicking on amountPress enter through the tax withholding pop up screens.save, and note down Document # __________________________

Step

10 for Vendor (Citibank)59749Prorietary Postings: DR 2190.0400 CR 2110.03001 Special Purpose Ledger

VP

11 TCode: FB:L1N

Verify Imprest fund travel advance posted to Employee vendor

9/21/05 L Bassichis-clarified which vendors

VP

12 TCode: FB:L1N VP

Page 4

Verify postings to Citibank vendor account "59749", verify that the open item is not due for payment

Payment terms value = Z030

13 Assume that the Citibank Statement has come in and we are ready to issue payment

Change the due date of the Citibank open item by double clicking on the item from FBL1NWhen document is displayed Click on Display/Change button to permit the document to be changed

Change the payment terms to Z000 (due immediately) Baseline date -= current date

Save

Step

14 Issue payment to Citibank (F110)Enter run date (today's date)Identification = Unique ID

Parameters Tab:, Company code 2009, payment method "D", next payment date (future date), and Citibank vendor number (E.g. "59749")

Additional log: check "due date check", "payment method selection", "line items of the payment documents" boxes; Vendor = Citibank vendor (E.g. 59749)SAVE; go to Status TabProposal push button: check "Start immediately" box; green check; ENTER until box says Payment proprosal has been createdClick on proposal button with glasses to verify reimbursement is selected for paymentPress green arrow back While the status tab is displayed, press Payment Run, check "start immediately" box and "Create Payment Medium" box then press enter

9/21/05 L Bassichis-corrected order of navigation buttons-added Vendor to the Additional log tab-added Citibank as vendor to use

Step

15 Upon completion of the payment run select from menu Edit\Payments\ Payment List to display the payments included in the payment runVerify the Citibank payment is included "59749"

Display the payment document and validate the G/L posting of DR2110.0300 CR2120.1000Tcode:FBL1N

VP

16 Run Treasury Confirmation (FMFG_Treasury_Confir) 9/29/05 L Step

Page 5

Goto/Variants/ Get / Variant name = 20090002 (double click the value)Press execute buttonClick on schedule number field, press possible entries (F4)

Press Green Check

Double click on the Payment Run executed in prior step

Enter confirm date = use "%Today's date%"

Enter value into Check number range from field that starts with "9".If only one payment is in the payment run, leave the check range to field bank. The number of items noted above will dictate the check number range.

Amount = 500; SaveVerify for correctness; SAVETake note of document number generated __________________________

Click green arrow back icon several times

Bassichis-added Variant name value- added dollar amount- added 2nd SAVE

17 Tcode FB03Verify the G/L postings of the ZV documentDR 2120.1000 CR 1010.0110...

9/21/05 L Bassichis-removed Budgetary Postings per Jessica

VP

Page 6

Test Case Name Test Script Name V & V MethodIFS-R11-AP-ADV_5_R70 IFS-R11-AP-ADV_5_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/12/2011 2:35:41 PMDescriptionPayment of emergency salary advances- Technician records advance in IFS. No Obligation & No R&A Verify GL updates.

Pre-ConditionValid employee vendors and current direct funds exist in IFSPost ConditionVerification points passed

Acceptance CriteriaVerification points passed

IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP125.2 Emergency salary paymentsAP129 The system shall have the capability to record emergency salary payments by SSN.AP131 The system shall have the capability to track emergency salary payments by SSN.AP2 Support payments made to third parties that act as an agent for the payee.AP52 Record obligations, expenses, assets, etc., associated with payments made through use of imprest funds, third party drafts, and government credit cards. Establish payables to replenish the imprest fund.

Test Type Tracking No.ZZ - Other see RTVM

Page 7

Manual Script Name: IFS-R11-AP-ADV_5_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/12/2011 2:35:23 PMManual Script Creation Date: 5/12/2011 2:35:23 PM

Step Description Note Type

1 CASE DESCRIPTION: Payment of emergency salary advances- Technician records advance in IFS. No Obligation & No R&A Verify GL updates.

SAP Transaction: XK03 Display vendorFD01 Create Customer record for EmployeeFB70 Create Employee ReceivableF-04 Create Citibank PayableF110 Pay Citibank InvoiceFMFG_Treasury_Confir Confirm Payment to CitibankF-28 Collect Employee PaymentsFBL5N Customer Line Item display to view employee receivable postingsFBL1N Vendor Line Item Display for Citibank showing doctypes "EL" and "ZP"

3-22-2005First few steps had to be re-written because the process has changed in how to do Imprest funds for ESPs. Changed from using FB01 to F-04 and became a two step process.

06-05-2008 JGarciatest script re-written based on new process that replaced the EI ESP process for salary advances. ESP process was provided in an email on 06/03/08 by Charlotte

Step

Page 8

De Verner.

2 PRE-CONDITION FOR THE CASE: Valid employee vendors and current direct funds exist in IFS

Step

3 POST-CONDITION FOR THE CASE: Verification points passed

Step

4XK03 Display vendorVendor = "% 2000041580 %"Company code = 2009Purch. organization = leave blankEdit/Select AllEnterTake note of search term 1/2 value = "% GEHRING %"PFkey F8 then take note of Taxe code 1 = __NNN-NN-5946__Take note of employee's last namePFkey F8PFkey F8 then note personnel # = "% 20042280%"PFkey F8 (a) Confirm that payment block field is blank

Extras/Blocked data(b) Confirm that there are no block indicators for employee- Arrow back

Extras/Deletion flags(c) Confirm that there are no deletion indicators for employee- Arrow back

Step

5 PA30 Maintain HR Master DataPersonnel no. 20042280View EE group = Active employee

Step

6 Confirm that personnel is an Active employee

VP

Page 9

7 STEP 8 IS NOT NECESSARY IF A CUSTOMER RECORD ALREADY EXISTS FOR THE ABOVE EMPLOYEE. If already created, goto step 9.

( Note on 01/2011: Customer record # 9876 was already created for the above employee in RT1. To view if one exists, TCode SE16, table kna1, enter SSN wd dashes on on the Tax code 1 field, execute. customer # is displayed )

Step

8Create Customer record for EmployeeTcode: FD01

Account group: EMPC (Employee)Company code: 2009 (IRS)EnterAddress tabName: Employee nameStreet/House number: One First StPostal code/City: 30000Country: USRegion: MD Control data tabTax code 1: ( for EMPC only) Employee SSN (= NNN-NN-5946)Company Code Data- buttonAccount management tabRecon. account = 1310.0300 Employee (account reconciliation employee)Enter Interest indic.: Z1 (IRS interest)

Payment transactions tabEnter Terms of Payment: Z001 (Due within 30 days)Enter Credit Memo Payment Term: 0001 (Payable Immediately Due net)Enter Payment history record: check this field for all except one-time customers

Correspondence tabEnter Dunn..procedure: Z003Grouping Key: 02Enter Bank statement: 2 (monthly account statement)Save

Note customer # created = _____________________

Step

Page 10

9 FB70 Create Employee Receivable

Tcode: FB70Enter customer invoice basic data tabCustomer = Employee customer account numberInvoice date = current dateDoc. Type = DR Posting date = current dateReference = ESPAmount = 500.00Text: ESP

G/L acct = 2190.0600Amount = 500.00Business Area = 0001Cost center = valid cost centerFunctional area = valid FAFund = valid current fund direct fundSaveEnter through any warning messagesReceivable document # generated __________________

Step

10 TCode: FB03

Verify postings on the employee receivable document Debit: 1310.0300Credit: 2190.0600No BL

VP

11 F-04 Create Citibank Payable

Tcode: F-04Post with Clearing: Header DataDocument Date = current dateDoc Type = ELReference = ESPDoc Header Text =ESP; Incoming Payment Radio button is onPosting Key =31

Step

Page 11

Account = Citibank vendor number i.e., 59749EnterAmount =500.00Business Area = 0001payment terms = Z000Process Open ItemsCompany Code should default to 2009Account = 2190.0600Account type = SGo to Additional Selections and click on 'Document Number'Click on Process Open ItemsInput previous document number Click on Process Open ItemsLook for previous doc # and make blue (if it isn't already selected - blue) if any other lines are selected, deselect by double click on those items

<charge off button>PstKy = 40Account = 6100.1101Amount = 500.00Cost center = cost center used in previous stepFund = fund used in previous stepFunctional area = FA used in previous step

PstKy = 50Account = 6790.0000Cost center = cost center used in previous stepAmount = 500.00Fund = fund used in previous stepFunctional area = FA used in previous step

SaveEnter through any warning messageDocument Number is generated = ______________________

12 TCode: FB03

Verify postings under the Citibank payable documentDebit: 2190.0600 and 6100.1101Credit: 2110.0300 and 6790.0000

BL doc:

VP

Page 12

Debit: 4610.2000 and 3107.0000Credit: 4901.0000 and 5700.0000

13 F110 Create payment proposal for the Citibank payment

1. Execute transaction F1102. Run date = current date3. Identification ADV5 (can be any value)4. Click on the parameters tab5. Company code = 20096. Payment method =CD7. Next payment date = "%30 days from current datee%"8. Vendor = 597499. Click on Additional Log tab10 Due date check = X11. Payment method selection in all cases = X12. Line items of the payment document = X13. Vendor = vendor specified on the obligation14. Save parameters15. Green arrow back16. Click on the proposal icon17. Start immediately = X18. Green check mark19. View the proposal (Edit(Proposal(Display Proposal) displays the $500 payment to Citibank{ Tcode: F110}

Step

14 Execute the payment run1. Click on Edit >Payment >Schedule Payment2. Start date = current date (should default)3. Start time = 00:00:00 (should default)4. Click on create payment medium5. Execute6. View the payment list (select Edit>Payment>Payment List from menu; click green check icon if the List Variant window displays){ Tcode: F110}

Take note of generated document number _________________

Step

Page 13

15 TCode: FB03

Verify postings under the ZP document created by the F110 payment run

Debit: 2110.0300Credit: 2120.1000No BL

VP

16 FMFG_Treasury_Confir Confirm Payment to Citibank

Process Treasury Confirmation 1. Execute transaction FMFG_TREASURY_CONFIR2. Choose variant "20090002"3. Execute4. Choose appropriate schedule number (created in F110)5. Confirm Date = Current Date6. Check number = (any value can be entered within the 9XXXXXXXXXX range7. Local curr. Pmt amnt = total amount of the invoices processed8. Save9. Review the subsequent screen10. Click on Save

Ensure that treasury confirmation was successfully processed with no errors and record the ZV document type that was posted.

{ Tcode: FMFG_TREASURY_CONFIR};

Step

17 Verify the following postings were made:

Debit to 2120.1000 (Disbursements in Trans -admin) for the disbursement amountCredit to 1010.0110 (SF224 disbursements)

Click on Environment/Accounting Documents from menu; Double Click Accounting document line and verify BL postingsDebit 4901.0000; Credit 4902.0000

{Tcode: FB03}

VP

Page 14

18 F-28 Collect Employee Payments

Tcode: F-28Document date = current dateDoc Type = DZPosting date = current dateReference = ESPDoc. Header text = ESP

Bank data tab:Account = 1010.0110Business area = 0001Amount = 500.00

Open item selection tab:Account = employee customer account numberAccount type = D<Process Open item> button

Select the open DR document created under TCode FB70 (tester will need deactivate other documents out there and just leave the $500 receivable created under step 10

<Charge off diff.> buttonPstKy = 40Account = 6790.0000Amount = 500.00Cost center = cost center used in previous stepFund = fund used in previous stepBusiness area = 0001Functional area = FA used in previous step

PstKy = 50Account = 6100.1101Amount = 500.00Cost center = cost center used in previous stepFund = fund used in previous stepMore buttonBusiness area = 0001Functional area = FA used in previous stepgreen checkMore data buttonRef Key 1 = "% YYYY %" Current FY

Step

Page 15

SaveEnter through any warning messagesDocument number generated = _________________

19 FB03 for the document number just created

Verify the following postings were made:Dedit: 1010.0110 & 6790.0000Credit: 1310.0300 & 6100.1101

BL doc:Debit: 4902.0000 & 5700.0000Credit: 4610.2000 & 3107.0000

VP

20 FBL5N Customer Line Item display to view employee receivable postings

TCode: FBL5NCustomer account = blankClick All items, use date range used during testingEdit/ Dynamic SelectionsHighlight Tax code 1 and click right arrow button Tax code field gets added to Dynamic selectionsEnter SSN noted in step 4 but without the dashes (i.e., NNNNN5946 )ExecuteCustomer Line Item display screen is generated

Step

21 Verify that the Customer Line Item display screen is generated. This screen can be used to report and track transactions relating to receivables relevant to ESP payments converted to customer receivables

VP

22 FBL1N Vendor Line Item Display for Citibank showing doctypes "EL" and "ZP"

TCode: FBL1NVendor account = 59749Click All items, All types, use date range used during testing

Step

Page 16

Vendor Line Item display screen is generated

Vendor screen displays doctypes "EL" & "ZP" for the amounts paid to Citibank. The EL document references ESP which was entered during the F-04 creation of payable to Citibank

23 Verify that the documents created for ESP payments using doctype "EL" and the corresponding ZP payment document generated to pay Citibank are displayed

VP

Page 17

Test Case Name Test Script Name V & V MethodIFS-R11-AP-INV_17_R70 IFS-R11-AP-INV_17_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/12/2011 2:47:37 PMDescriptionCreate a prepaid invoice. Verify the accuracy of the accounting entries.

BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo)

Pre-ConditionRequisitionPurchase OrderReceipt & AcceptancePost ConditionInvoice posted, advance cleared.Acceptance Criteria Invoice posted, verification points completed successfully.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP54 Schedule payments of advances, prepaid expenses, loans, and grants, with the appropriate accounting entries for each.

Test Type Tracking No.ZZ - Other see RTVM

Page 18

Manual Script Name: IFS-R11-AP-INV_17_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/12/2011 2:47:21 PMManual Script Creation Date: 5/12/2011 2:47:21 PM

Step Description Note Type

1 CASE DESCRIPTION: Create a prepayment for postage (advance), record expenses (invoice) and clear the expenses against the advance.

ME21NF-47, F110MIR7 F-04

Step

2 PRE-CONDITION FOR THE CASE: Funds availability

02/21/2006 JGarciaChanged tcode on step 5 from FMZ1 to ME21N. Accdg. to Dianne Copeland/GHagztos email, the process is to use FMZ1. No need for requisition to create obligation

Step

3 POST-CONDITION FOR THE CASE:Postage expenses recorded and applied against advance. Step

4 ======================================================================================================================================================

Step

Page 19

5 Tcode: FMZ1

Record Obligation for Postage lines ( i.e., $100, 200 & 300 respectively per qtr)

Doc Type = WCDoc. Date = (defaults to current date)Posting Date = ( defaults to current date) Currency=USDPress Enter

<<<<<< Funds Commitment: Create Overview Scrn >>>>>>Document Text: enter date of travelOverall amount = Enter line amount ($10) Text = postage Qtr 2

Fund ="% 11110912D %"Functional area = "%1D%"GL account = 6100.2385Cost Center = K111100Vendor = 55179Due on Date = enter future datePress Enter to verify information( Fund Center and Commitment item will be derived once Enter Key is depressed Commiment Iten = 23POFunds Center = K111)

Repeat another line to cover Qtr 3 (Amount = $20)

and repeat also for another line to cover Qtr 4 (Amount = $30)

Save...

04/30/2010: edit Fund/DTolson redlines

02/07/2006 JGarciasteps were changed to reflect new business process for postage which is now similar to WCF. Accdg. to Dianne Copeland/GHagztos email, the process is to use FMZ1

10/05/2006 KBaileychanged Fund from 06060912D to 07070912Dchanged Functional Area from 1D to 1W

Step

6 Verify posting to budgetary ledger: Dr. 4610.2000, Cr, 4801.0000

Capture Accounting document, and special ledger documents

VP

Page 20

7 TCode F-47DocDate = today; Doc Type = PA; Ref.= Applicable textDoc Header text = Applicable text; Vendor = 55179; Trg Sp G/L Ind = 4; Hit EnterAmt = 10.00Bus Area = 0001Due Date = today's datePmt method sup = 03; Payment method = I;Funds Reservation = FMZ1 doc# and the first line item (eg., 1) from prior stepPress enter

Click on new item to add the second line Amt = 20.00Bus Area = 0001Due Date = today's datePmt method sup = 03; Payment method = I;Funds Reservation = FMZ1 doc# and the 2nd line item from prior stepPress enter

Click on new item to add the third line Amt = 30.00Bus Area = 0001Due Date = today's datePmt method sup = 03; Payment method = I;Funds Reservation = FMZ1 doc# and the 3rd line item from prior stepPress enterSave

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCF

Changed reference to PO# and replaced with Funds reservation

Step

8 TCode F110Record payment of advance, using payment method of I, vendor equal to the vendor recorded on the obligation/advance.

Step

9 TCode FBL1NVerify the advance request (doc type PA) is cleared by the IP document and that the IP document had the following accounting postings:ProprietaryDr 1410.0014; Cr. 1010.0600BudgetaryDr. 4801.0000, Cr. 4802.0000

05/06/2009 - Diane AriolaChanged DR 1450.0004 to 1420.0014Change confirmed by Deborah Reed

VP

Page 21

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCF

Changed "ZP" to reflect "IP"

10 F-04 Transfer advance from statistical to real

Date: CurrentDoc Type = TFReference = PostageDoc Header Text = PostagePosting Key = 29Account = 55179Sp G/L = XPress EnterAmount = $10Business Area = 0001Funds Res: Obligation and line number from first step of test case.Enter

Posting Key = 29Account = 55179Sp G/L = XPress EnterAmount = $20Business Area = 0001Funds Res: Obligation and line number from first step of test case.Enter

Posting Key = 29Account = 55179

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCF

03/29/2006 JGarciastep was changed to add in step 10 the charge off process that was originally in step 11

Step

Page 22

Sp G/L = XPress EnterAmount = $3Business Area = 0001Funds Res: Obligation and line number from first step of test case.Enter

Click on Process Open Items (Account Assignment adopted from document message box displayed)Company Code = 2009Account = 55179Account Type = KSpecial G/L ind = 4

Choose the Others radial buttonProcess Open ItemsPage down to select Reference Key 1 radio buttonEnter the first obligation number and click process open items againClick on amount to be transferred until amount turns to blue color

Click on charge off difference pushbuttonPosting key: 29Account = 55179SP G/L = 4Click check iconcharge off $27 by highlighting amountEnter amount Enter Earmark reference # Line 3 from step 5Save

Docu # _______________________

11 F-04 Apply postage expense against the outstanding postage advance

Date: TodayDoc Type: IWReference: WCF expenseDoc header text: WCF ExpensePosting Key: 40

04/30/2010: edit Fund/DTolson redlines

02/07/2006 JGarcia steps were

Step

Page 23

Account: 6100.2385Press EnterAmount: $10Earmarked Funds: Enter the first obligation and line number from the original stepFund, FA, Cost center - "% 11110912D %", 5A, S001000

Posting Key: 40Account: 6100.2385Press EnterAmount: $20Earmarked Funds: Enter the first obligation and line number from the original stepFund, FA, Cost center - "% 11110912D %", 5A, S001000

Posting Key: 40Account: 6100.2385Press EnterAmount: $3Earmarked Funds: Enter the first obligation and line number from the original stepFund, FA, Cost center - 0"% 11110912D %", 5A, S001000

Click on Process Open Items, Company code = 2009Account = 55179Account type = KSpecial GL indicator= XChoose radial button "Others"; Process open itemsPage down, Choose Reference Key 1 radio buttonEnter the first obligation numberClick on Process Open Items

Save

Doc # ________________

changed to reflect new business process for postage which is now similar to WCF

03/29/2006 JGarciastep was changed to add in step 10 the charge off process that was originally in step 11

12 TCode FBL1N to view postings to the following general ledger accounts:

IW Document

Budgetary:DR 4802.0000, CR 4902.0000 = 33.00DR 3107.0000, CR 5700.0000 = 33.00

05/06/2009 - Diane Ariola

Changed CR 1450.0004 to CR 1410.0014

VP

Page 24

Proprietary:DR 6100.2385 = 33.00CR 1410.0014 = 33.00

Change confirmed by Deborah Reed

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCF

13 Assume year-end has come and no additional Postage Expenses have occurred (Year E-Services). Year-end 'tune-up' determines that the remaining balance of prepayments is due back to the IRS. Assume IRS receives notificatin that the remaning balance of prepayment ws IPAC'd to the IRS (e.g.via the 6653). Record the incoming payment.Tcode : F-28Doc Type = YZBank Account = 1010.0610Amount = 27.00Vendor = 55179 (USPS)Type = KSpecial G/L = 4Process Open ItemsSelect Outstanding Prepayment (doctype TF) created in step 10

Save

Step

14Verify Proprietary PostingsDR 1010.0610 CR 1410.0014

05/06/2009 - Diane Ariola

Changed CR

VP

Page 25

Verify Budgetary PostingsDR 4802.0000 CR 4801.0000

TCODE: FB03

1450.0004 to CR 1410.0014

Change confirmed by Deborah Reed

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCF

added FB03 for the tcode

15 Reduce Obligation for line 3 down to the amount of Postage Expensed of 3.00Tcode : FMZ2Pull in the obligation created at the beginning of test caseChange the quantity to the amount expensedSave

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCF

changed reference to ME22N to show FMZ2

Step

Page 26

instead

16Verify obligation reduced successfully by "% $27 %"Budgetary Ledger PostingsDR 4801.0000 CR 4610.2000

TCODE: FMZ3

02/07/2006 JGarcia

steps were changed to reflect new business process for postage which is now similar to WCFadded FMZ3 for the tcode

VP

Page 27

Test Case Name Test Script Name V & V MethodIFS-R11-AP-INV_18_R70 IFS-R11-AP-INV_18_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 1:23:37 PMDescriptionRecord a credit memo for a vendor that also has multiple invoices scheduled for payment on the same day, ensure that the credit memo is larger than the largest scheduled invoice and verify the invoices are offset and a ‘net’ check/EFT is cut. (See details

BCP Sub-process: 41 Enter voucher information into IFS for document tracking (Commercial AP, Travel/Relo)

60 Verify validity of invoices and vouchers (Commercial A/P, Travel/Relo)Pre-ConditionRequisitionPurchase Order with 2 line items - one for $1000 and the other for $1500Vendor used has a payment method of check F110 has not been processedPost ConditionVerification points passed.Acceptance CriteriaInvoice is offset by a credit memo and a check/EFT is cut for the difference.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP140 The system shall have the ability to enter a vendor issued credit memos.AP141 The system shall have the ability to process a vendor check that offsets a credit memo.AP142 The system shall have the ability to apply the credit memo to more than one invoice until the credit memo is completely exhausted.AP61 Provide the flexibility to apply credit to any vendor account specified by the agency regardless of the actual disbursement against which the credit may be applied.

Test Type Tracking No.ZZ - Other see RTVM

Page 28

Manual Script Name: IFS-R11-AP-INV_18_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 1:23:08 PMManual Script Creation Date: 5/16/2011 1:23:08 PM

Step Description Note Type

1 CASE DESCRIPTION: Record a credit memo for a vendor that also has multiple invoices scheduled for payment on the same day, ensure that the credit memo is larger than the largest scheduled invoice and verify the invoices are offset and a net check/EFT is cut. (See details yet to be developed of test case INV-11 for amount info)

Vendor GSAP Transaction Code: Create Credit Memo: MIR7

Step

2 PRE-CONDITION FOR THE CASE:Requisition with 2 lines, each having open dollar amounts above the needs of the Manual PO in the following notation. The lines MUST have different accounting strings. The requisition should be an OQ, however a PQ requisition will be ok for testing purposes.Create a Manual Purchase Order with 2 line items - one for $1000 and the other for $1500Vendor used has a payment method of checkF110 has not been processed

Document PO # ____________________

Document Vendor # ____________________

10/27/06 L Bassichis- added the Requisition must have different accounting lines9/21/05 L Bassichis- clarified requirements for the requisition and the purchase order11/10/05 Added text: Document PO # ____________________Document Vendor #

Step

Page 29

____________________

3 POST-CONDITION FOR THE CASE: Verification points passed. Step

4 Receive and Accept Goods with movement type 101For both of the line items.Tcode: MIGO

Document Material Doc # ____________________

11/10/05 JoeTirella Removed text: (Per G/L Posting Guide correct postings s/b DR 4801.0000 CR 4901.0000 DR 3107.0000 CR 5700.0000 DR 6100.xxxx CR 2190.0000 for Federal Vendor 3-way Commit & Oblig for credit memo rcvd and offset against second invoice) because this test script is written for commerical vendors and G/L posting results is already referenced in

Step

Page 30

Step 5. Added text: Document Material Doc # ____________________

5 Verified the proper postings of Accounting Documents (DR 3107, CR5700, DR 4801, CR 4901, DR6100, CR2190), 2 Special Purpose Ledger, 1 Cost and 1 Funds Management documents

TCode: MB03

Note: If item received is an asset, additional memo posting exists as follows: DR 8801, CR 8802

11/16/05 JoeTirella Added text: "2,1 and 1"

VP

6 Record 2 different invoices - one for each line item on the PO. For testing purposes, select Payment terms Z000 so you can pay it on the same day. Make sure that payment method selected is checkSave as complete.Tcode: MIR7

Document Invoice # ____________________ 1,000

Document Invoice # ____________________ 1,500

9/21/05 L Bassichis-moved the Save as completed to be at the end of the instructions11/10/05 Added text: Document Invoice # ____________________ 1,000 Document Invoice # ____________________ 1,500

Step

7 Approve the InvoicesTcode: SBWP

This step is no longer applicable since the threshhold for workflow has increased to $2500

Step

Page 31

8 Verify the proper postings of both invoices in Accounting Documents (DR2190, CR Vendor Account -2110), 1 Special Purpose Ledger and 1 Funds Management Documents

TCode: MIR4

11/16/05 JoeTirella Added text: "1,1"

VP

9 Verify the invoices are posted to the Vendor AccountTcode: FBL1N

Correct postings s/b DR 2190.0000 CR 2110.0300

Document FI Doc. # ____________________ 1,000

Document FI Doc. # ____________________ 1,500

10/17/2005 Note: Addtl info added to show postings to 2110.0300 for commercial vendor postings. This test case calls for check payment which will normally apply to comml or employee vendor. Federal vendors use IPACs) 11/10/05 JoeTirella Removed text: for Federal Vendor 3-way Commit & Oblig for credit memo rcvd and offset against second

VP

Page 32

invoice. Account 2110.0110 is used if for federal vendor. Added text: Document FI Doc. # ____________________ 1,000 Document FI Doc. # ____________________ 1,500

10 Credit memo for $1600

Click details tab and enter Invoicing party= vendor numberPayment terms = "Z000" and Payment method = "C"

MIR7 Basic data :Transaction=Credit Memo, Dates, Amount= $800 each for lines 1&2 for a total of $1600, USD; Details tab: Document Type = KG (Vendor Credit Memo) Payment tab: Payment Terms: Z000, PO reference tab: Enter PO from step #2; Change amounts to $800 each lineEnter

Enter also internal order number which can be derived from the PO Acct Assignment tab if asked for

Save as Completed

Document Credit Memo # ____________________

05/12/2005 - Deleted the following line from the test case

- Click on the GL tab and enter the following:GL Account = 6100.xxxx, Amount in Document Currency = $1600, Business Area = 0001; Cost Center = _________; FUND=_________________, FA=____________

Step

Page 33

Also, added description "Vendor Credit Memo" for Doc Type KG11/10/05 JoeTirella Added Text: Document Credit Memo # ____________________

11 Approve the Credit memo if amount is over $2500. (In this case, amount is less so N/A)

Tcode: SBWP

Step

12 Credit memo posting show DR 2110 and CR2190

T-code: MIR4

Note: step 12 (MIGO reversal) was removed from test case for the Service Pack test 2005/05

NOTE: 2005/05/01: removed the MIGO reversal process/step.

11/16/05 JoeTirella Added text: "T-code: MIR4"

VP

13 Vendor Line Item Display to verify proper postings to vendor account.Drill down the Credit and note the payment method below. Click the overview button and drill down to the 2190 General Ledger Account line item. Note the Fund and Cost center below:Fund-"%04050919D%", Cost Center- "%P120001%", payment method - "%Check%"

{TCode: FBL1N}

Note1: 2005/05: remove "Description" note from SIT2 with GL accounts.

Note2:

VP

Page 34

2005/05: changed to correct postings for Credit memo (service pack testing did not do a MIGO reversal)

11/11/2005- JGarcia note - to view fund and cost center, use GL account 2190 line

14 Enter Credit memo FI document number into the Assignment field of the invoice/s

1. Tcode FBL1N2. Enter vendor account number3. Company code = 20094. Open items activated5. Normal items checked6. Execute and take note of credit memo document (KG) number.7. Drill down on invoice (type RE). 8. From menu, select Document/Display<->Change9. Change Pmnt method accordingly as needed to make sure that value is same as value in step 1410. Delete value on Assignment field, and replace with existing credit memo FI document number.11. Click Save Icon

9/21/05 L Bassichis-clarified the initial statement-replaced A.8 with step 14

NOTE 200505: Step redlined to reflect the new credit memo process.

Eleven steps are all newly added.

11/16/05 JoeTirella Removed text: ".

Step

Page 35

Change Pmnt method accordingly as needed to make sure that value is same as value in step 13" because changed in prior steps.

15 Verify the vendor line items.

As needed, drill down at "RE" document and change payment method to "C" and payment terms to "Z000"This Step should not be needed if all previous steps were completed.

Tcode: FBL1N

9/21/05 L Bassichis-moved the Clearing verification details to step 20 which is after the F110-corrected z111 to be z000

NOTE 200505: Step redlined to reflect the new credit memo process.

VP

16 Payment proposal/run. Verify payment for only $900 is generated.

{Tcode: F110}

9/21/05 L Bassichis-corrected the amount to be $900 instead of $90.

11/16/05 JoeTirella

VP

Page 36

Added text: "Verify payment for only $900 is generated." from subsequent Step because duplication. Deleted row.

17 View FBL1N for vendor postings

01/04/2006 JGarcia inserted step 17 for step to view the vendor postings

Step

18 Vendor Line Item Display to verify proper postings to vendor account. Clearing line items exist that clear the two "RE" docuemnts, the credit "KG" document. The invoices and credit document share the same clearing document number which is the residual invoice document number.

Click the Overview button and verify the following postings. DR Vendor Account - 2110, CR2120 Disbursements in Transit{TCode: FBL1N}

NOTE-1 200505: Step redlined to reflect the new credit memo process.

NOTE-2 200505: SIT notes were removed. Update to G/L posting guide shows no budgetary ledger postings. DR 4901 & CR 4902 happens during Treasury confirmation.

VP

Page 37

Page 38

Test Case Name Test Script Name V & V MethodIFS-R11-AP-INV_6_R70 IFS-R11-AP-INV_6_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:08:13 PMDescriptionAssume an invoice comes in from Vendor with an incorrect PO number. After ‘trying’ to find the obligation, make the determination that the invoice is improper and update the payment tab with a payment block and appropriate reason code.

BCP sub-process: 41 Enter voucher information into IFS for document tracking (Commercial AP, Travel/Relo.

60 Verify validity of invoices and vouchers (Commercial A/P, Travel/Relo)

Pre-ConditionInterfaced requisition and PO that includes a commodity item (material group) for service exists to be used when processing the resubmitted invoice; PO is issued to an EFT vendor who is 1099 eligible. Obligation is $50 GT req amount and is GT $100 totalPost ConditionInvoice rejected, RTV produced, Invoice revised and processed.Acceptance CriteriaInvoice was rejected, RTV letter generated, invoice thereafter revised with correct PO number and subsequently processedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP72 The system shall automatically track and record a return to vendor (RTV) status, if invoice is returned to vendor.AP170 The system shall record the invoice as returned to the vendor and maintain audit trail.AP388 Provide a system-generated letter or e-mail to the vendor stating the reason for rejection or "notice of intent to disallow" an invoice within seven days of receipt of invoice. (PMB-28)CORE352 The system shall have reason codes attached to selected transactions.AP337 Provide the capability for recording a reason code for returned or adjusted invoices.

Test Type Tracking No.ZZ - Other see RTVM

Page 39

Manual Script Name: IFS-R11-AP-INV_6_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:07:55 PMManual Script Creation Date: 5/16/2011 2:07:54 PM

Step Description Note Type

1 CASE DESCRIPTION: Assume an invoice comes in from Vendor with an incorrect purchase order number. After trying to find the obligation, make the determination that the invoice is improper and update the payment tab with a payment block and appropriate reason code.

Reclassify the invoice previously marked as an RTV by updating the PO reference and removing the payment block. This will also test an obligation that is greater than the requisition amount within the tolerance of 10% but not GT$500 limit

Vendor CDisplay Purchase Order ME23NEnter Invoice MIR7MIR6- to select and continue processingSAP Transaction: Change Vendor Line Item FBL1N

Step

2 PRE-CONDITION FOR THE CASE:- 2 Interfaced OQ requisitions that have a commodity item (material group) for service; and an EFT (Payment method = D) Vendor who is 1099 eligible.

11/9/05 L BassichisPRE-CONDITION FOR THE CASE:- now need 2 Interfaced OQ requisitions- removed the following because the Obligations will be created in this test case 'and PO that

Step

Page 40

includes a commodity item (material group) for service exists to be used when processing the resubmitted invoice; PO is issued to Obligation is $50 greater than requisition amount and is more than $100 in total'

3 POST-CONDITION FOR THE CASE: Invoice rejected, RTV produced, Invoice revised and processed.

Step

4 PRE-CONDITION Steps if executed manually without using the interface:

A. Create Manual Obligation (after finding an OQ requisition)1. T-code ZUNLIQ_COMMIT (Fund Field = "%10100912D%") - a. Search for an OQ doc. type Req.; use blank Functional area to help find a commodity item (material group) for service; and has an open amount >= $500.00. Note req. number = ____________________

2. T-code XK03 (Vendor = 10169, Company code data = check mark Payment transactions and Withholding tax) - a. Verify - Payment terms = Z030, Payment methods = D, Payment block = blank b. On Menu bar, select Extras/Blocked data. Verify all check marks removed. c. Press back button then click on green check mark d. Verify - Wth.t.type, W/tax code = 07 and Liable = check mark e. Save any changes

3. T-code ME21N (Vendor = 10169, Manual Obligation = Purch. req. noted in 4.A.1) - a. PO qty & Scheduled qty. will be $50 greater than the open amount of the requisition b. Click on Delivery tab, make sure "goods receipt" box defaults with a check mark.

04/30/2010: Edit Fund/DTolson

05/15/09jg -provided addtl clarification on step execution

11/23/05 C. Green- Deleted command Enter F8" in 2.C. to say Press back button then

Step

Page 41

c. Save d. Record Purchase Order Document number _________________________

B. TCODE MIGO - Process Goods Receipt and Acceptance Purchase Order = Purchase Order document number noted in 4.A.3.d GR for goods receipt = 101 Scroll down to Activate "Item OK" check box then press enter SAVE

click on green check mark. On 3.B add "scroll down" to and "then enter."

11/9/05 L. Bassichis-and PO that includes a commodity item (material group) for service exists to be used when processing the resubmitted invoice; PO is issued to Obligation is $50 greater than requisition amount and is more than $100 in total'10/26/05 icarey - changed Fund field to new Fund9/21/05 JGarcia - completed details of new step9/20/05 JoeTirella added this

Page 42

step.

5 View Requisition

Purchase Requisition/Other RequisitionPurchase Requisition field = requisition identified in 4.A.1.a.Click Other Document pushbuttonAccounting document pushbuttonClick on Accounting document { Tcode: ME53N}

Step

6 Budgetary ledger posting of Purchase Requisition to 4610, 4700

VP

7 View obligation relating to requisition identified above in 4.A.3 for an EFT vendor that is marked as 1099 eligible. Reference requisition that includes a commodity item (material group) for service.

Purchase Order/Other Purchase Order from menuPurchase Order field = PO# identified in 4.A.3.Click Other Document pushbuttonAccounting document pushbutton

Amount: Obligation is $50 greater than the requisition amount

{ Tcode: ME23N}

Step

8 Purchase Order is identified and had updated:1 Accounting doc: 1 Special Purpose Ledger doc:Funds Management doc

Budgetary ledger posting of PODR 4610.2000 (for the $50 increase) DR 4700.0000 CR 4801.0000

05/15/09 jg - added note of (for the $50 increase) on GL account 4610.2000

VP

Page 43

9 Tcode MB03View receipt and acceptance (movement type 101) of the services ordered in the previous step. Full receipt and acceptance is recorded. Enter document number from 4.B if not already in field.

Step

10 Go to Accounting Documents

Verify GL Posting: - DR 3107.0000 DR 4801.0000 CR 4901.0000 CR 5700.0000 DR 6100.XXXX Cr 2190.0000

VP

11 Assume an invoice comes in from Vendor with an incorrect Manual Obligation/Purchase Order number. After trying to find the obligation, make the determination that the invoice is improper. Save the invoice as parked{TCODE: MIR7}

A. Create Manual Obligation to be used in creating the Invoice1. T-code ZUNLIQ_COMMIT (Fund Field = "%10100912D%") - a. Search for an OQ doc. type Req.; use blank Functional area to help find a commodity item (material group) for service; and has any open $ amount of at least $250. Record Purch. req.. # _________________

2. T-code ME21N (Vendor = 10169, Manual Obligation = Purch. req. noted in 11.A.1) - a. Use requisition's $250.00 in the MO quantity and Scheduled qty. fields b. Click on Delivery tab and make sure the "goods receipt" box defaults with a check mark. c. Save d. Record Purchase Order Document number _________________________

B. TCODE MIGO - Process Goods Receipt and Acceptance Purchase Order = Purchase Order document number noted in 11.A.2.d. above GR for goods receipt = 101 Document date = today minus 10days Scroll down to Activate "Item OK" check box then press enter SAVE

C. Create Invoice thru TCODE MIR7 Basic Data: Invoice date = current date Reference = "123" Amount = 123.00 and USD

04/30/2010: Edit Fund/DTolson

05/15/09jg -provided addtl clarification on step execution

11/9/05 L. BassichisTo support the automation of this test case:- added look for OQ requisition- added create MO 10/26/05 icarey - added Tcode to find existing obligation09/21/2005

Step

Page 44

Payment Tab: Pmnt terms = Z000 (Update of the payment tab with a payment block and appropriate reason code will be accomplished in step 14) PO Reference tab Purchase Order = PO# identified in 11.A.2.d above. Do not use the obligation created in step 4.A.3.d Amount = 123.00 Quantity = 123.00 Click on SAVE parked document icon (not the save as completed button)

JGarcia - provided details on creation of parked invoice

12Assume the invoice created in step 11.C. is improper and update the payment tab with a payment block and appropriate reason code.

{ Tcode: MIR4}Payment TabChange Pmnt Block field to show "PO ID Incorrect"

Save as parked documentTCode MIR4 again, enter

09/21/2005 JGarcia - provided clarification for updating the payment block of an existing invoice.

Changed Pmnt Block reason from PO# missing to read as "PO ID incorrect"

Step

13In MIR4 screen - ENTER, click Inbox button to go to workplace for user. Double click on the RTV invoice, Select output device = LOCL; Under Output Options, ensure that click on print immediately and new spool request buttons are active; Click on Print Preview button;With previewed letter in background, click on PRINT icon

Can also print this if user uses Tcode SBWP

04/27/2005 - provided clarification on how to print the RTV letter

02/17/2006 - LWheeler

Step

Page 45

Added "Enter" after the initial MIR4 and added clarity to the Output Options data

14RTV letter generated appropriately.

VP

15MIR4 payment tab displays that the Invoice document is blocked with appropriate reason code (PO ID Incorrect) ____________________

09/21/2005 appropriation reason code shows "PO ID Incorrect"

VP

16 Verify that the system provides a means to review a list of invoices that were RTV'd. Query the vendor line items for parked invoices with a blocked reason code not equal to blank.

FBL1NVendor Account = 10000 to 20000 (Leaving the vendor field blank needs background execution, else user gets timed out)

Click on check box for "Parked items"

Click on Dynamic Selections button or (Shift F4)

To the left search for the document data folder, double click on the field "Payment Block" which brings that field over to the right window, should be at the very bottom in the right window

Right click to the left of the Payment Block selection box

Choose Options, then choose not equal to and leave the box blank

Execute

11/23/05 Green C. added " put in a range"09/22/2005 - provided clarification on how to execute FBL1N in background10/26/05 icarey - added location of documenrt data folder02/8/2006 - removed reference to executing FBL1N in background and instead use a vendor

Step

Page 46

range10/26/2007 - LWheeler added clarification on criteria selection for the payment block box

17 Review results of query and verify that the listing displays parked invoices with payment block reason codes other than blank.

If payment block reason code is not part of the display, click on the change layout button or (Shift F8). Select "Payment block" field and bring over to the left to include in layout.

10/26/05 ICarey - provided details on adding Paymrny block field.

VP

18 Assume the vendor resubmits the invoice with corrections.

{ Tcode: MIR7}Create Invoice thru TCODE MIR7 Basic Data: Invoice Date: Original RTV'd invoice minus 10 days *******************Assuming we were 3 days beyond the allowed 7 days for the RTV in above step.********* Document date = current date Reference = "123" Amount = 123.00 and USD Invoice Receipt Date: Same as Invoice date Payment Tab: Baseline Date = Invoice date minus 10 days Pmnt trems = Z030 PO Reference tab Purchase Order = PO# identified in step11.A.2 or in step 4.3.c Amount = 123.00 Quantity = 123.00 Click on SAVE as completed button

10/26/05 icarey - changed invoice date and invoice received date to Original RTV date minus 10

Step

19 This workflow process is no longer applicable when workflow threshhold was changed from invoice amount of "$100 & above" to "$2500 & above". With the change, you can view to confirm that the invoice is not in the workflow inbox

{ Tcode: SBWP}

10/26/05 icarey - provided actual workflow

Step

Page 47

Tcode

09/24/08 jgarcia - noted that workflow no longer applies when the threshhold is changed from "$100 & above" to "$2500 & above".

20 TCode:MIR4

Display Invoice DocumentSelect Follow-On DocumentsTake note of accounting document number which is the FI accounting document that will be used in step 24FI doc # _____________________Select Accounting Doc

Select Special Purpose Ledger Doc

Select Funds Management Document

Note: TCode:FBL1N can be used to perform this task

09/21/2005 JGarcia - added clarification on how to obtain FI doc number

Step

21Verify postings to Vendor 2110.0300 and 2190.0000 accounts.

Verify postings to 95, ZT ledgersVerify posting on FM doc.

04/27/2005- redlined GL postings for commercial vendor to reflect the correct account of 2110.0300 in lieu of

VP

Page 48

2110.0100

09/21/2005 JGarcia removed reference to SIT2 notes

22 THIS STEP IS REALLY NOT NECESSARY, DOES THE SAME AS THE ABOVE STEP 20

Review status of the vendor line items for the Vendor identified in 4.A.2.(10169){Tcode: FBL1N}Vendor Account: 10169Open Items: SelectOpen at Key Date: Enter todays dateExecute

Select line representing FI document for invoice viewed in step 20 and select display document (Shift+F2)

05/15/09 JG - noted as being same as step 20

11/23/05 Green C. Moved Tcode to the beginning of the command.09/21/2005 JGarcia provided clarification for the creation and display of documents

Step

23THIS STEP IS REALLY NOT NECESSARY, DOES THE SAME AS THE ABOVE STEP 21

Invoice for Vendor To Be Provided displayed appropriately. Details are available through drilling down.

05/15/09 JG - noted as being same as step 21

VP

Page 49

Test Case Name Test Script Name V & V MethodIFS-R11-AP-INV_9_R70 IFS-R11-AP-INV_9_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:09:19 PMDescriptionRecord an invoice (for an amount more than the PO but within tolerance) referencing a purchase order that has an account assignment category of Z (2-way match). After invoice saved as complete, but prior to approval make a change to the invoice.Pre-ConditionInterfaced requisition, Manual PO, Reversal of PO, and subsequent interfaced requisition modification. Purchase will have an account Assignment Category of K (K=three way match obligation)Post ConditionRevised accounting distribution is pulled from PO

Acceptance CriteriaRecord an Invoice and verify accounting distribution modificationsIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsCORE243 The system shall permit the originator to make corrections to documents that are awaiting approval via the automatic routing process.AP58 Adjust the obligation based on final invoice/payment tolerance percentage and amount authorized, provided the amount is within the funds limitations and checks.AP338 Provide automated matching by document and line item. Provide for two way matching (obligation and invoice) and three way matching (obligation, receiving report, and invoice).AP422 The system shall allow accounting code changes to accounts payable transactions to be made at the obligation level, based on the changed transaction received from the procurement system.AP151.4 Quantity within established tolerance or partial quantityAP164.1 The system shall pay for only what was ordered and received at the price on the Procurement Action within tolerance.

Test Type Tracking No.ZZ - Other see RTVM

Page 50

Manual Script Name: IFS-R11-AP-INV_9_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:08:52 PMManual Script Creation Date: 5/16/2011 2:08:52 PM

Step Description Note Type

1 CASE DESCRIPTION: Record an invoice (for an amount more than the PO) referencing a purchase order that has had its accounting distribution modified. Verify that the accounting distribution modifications made to the purchase order are represented appropriately in the invoice. Save the invoice as complete, invoice sent through workflow, but prior to approval, user updates the invoice by marking the invoice as 'Final' and again saves the invoice as complete. Verify that the workflow removes the original work item from the approver's box, and replaces it with the revised invoice. Approver approves invoice, and invoice is released for payment

VENDOR B (CHECK)SAP Transaction Code: Display requisition - ME53NChange Purchase Order ME22NDisplay Purchase Order ME23NPark Invoice MIR7Workflow - SBWPMIR6Workflow updated with revised invoice for approval

Step

2PRE-CONDITION FOR THE CASE: Interfaced requisition, Purchase Order, Reversal of PO, and subsequent interfaced requisition modification. Purchase will have an account Assignment Category of K (K=three way match obligation)

Step

3POST-CONDITION FOR THE CASE: Revised accounting distribution is pulled from PO

Step

4 ======================================================================================================================================================

Step

Page 51

5ZUNLIQ_OBLIG using fund "%11110912A - 11110919Z%". Select an obligation that has an obligation line Greater Than $100 from the list. The obligation must have no payments and goods receipt/acceptance recorded against it

View cost center on obligation and requisition account assignment tabs. Cost center noted _____________

09/14/2005 steps 5 - 12

added detailed manual steps that would have been part of pre-conditions

11/8/2005 - spell out GT for Greater Than) ~ KB.

Step

6ME22N for selected obligation above

Take note of related requisition number ____________________On Delivery schedule tab, remove the Req Closed flag if one exist.SAVE

11/8/2005 - On delivery schedule tab, remove req closed flag if one exist. Then save ~ KB.

Step

7ME22N change vendor material # by adding suffix "X" to the number;On the delivery schedule tab - disable Req. Closed indicator if activatedTrash the lineSAVE

Step

8ME52N Uncheck closed quantities button in the Quantities/dates tab. If already unchecked, proceed to next stepSAVE

Step

9ME52N Account Assignment Tab

Step

Page 52

Change cost center to "%QR01001%" to modify accounting string. Will need to use a cost center different from what was noted in step 5

SAVE

10Display P.Req. modification to accounting string

{ Tcode: ME53N}

Step

11Displayed changes made above in the accounting string are reflected in the Budgetary ledger documents and in the requisitions acct assignment and material data screen. (No postings are reflected if cost center was changed wihout changing the fund center)

VP

12ME22N The Obligation line must be deleted (this undoes the obligation of the original Requisition line)Create new obligation line GT $2500 (formerly $100) referencing the modified requisition line above. Change new obligation line to reflect an Account Assignment Category of Z (Z=two way match obligation) SAVE

ME23NVerify budgetary ledger impactsVerify also that the Account Assignment tab displays the revised accounting string on new PO line

1/31/06 L Bassichis- added an explanation that the Obligation line must be deleted (this undoes the obligation of the Requisition line) before adding a new Obligation line to reference the changed Requisition line.

Step

13Verify budgetary ledger impacts to 4700.0000 and 4801.0000Modified accounting string is reflected

VP

Page 53

14Record an invoice referencing the purchase order line that has had its accounting distribution modified (for an amount more than the PO but within tolerance)Tolerance is the lesser of 10% of the PO line or $100

Enter Invoice.

Basic Data tab: Invoice date, posting date, amount, Select Purchase Order Number, After PO selection-related info on that PO is displayed

Payment tab: Baseline date; Pmnt Meth Supp=02 if commercial vendor and 03 if GOVF vendor

Enter amount, quantity (More than the PO amount)If amount used is less that $2500, need to mark the invoice with final indicator

SAVE AS COMPLETE

{ Tcode: MIR7}

Step

15Invoice is routed for approval (This does not apply if invoice is greater than $2500)

SBWP Prior to approving the invoice, update the invoice by MARKING THE INVOICE LINE AS FINAL

SAVE AS COMPLETE

APPROVE THE INVOICe

Step

16Verify that workflow removes the original invoice from the approvers inbox and replaces it with the revised invoice by viewing the Final flag on the invoice from the approver's inbox. Note: Make sure you refresh the Workplace to view the changed invoice

(for automation, the final flag on the invoice after saving cannot be verified by QTP. Alternative verification will be step 20)

12/30/2005 JGarcia - for automation, the final flag on the invoice after saving cannot be verified by QTP. Alternative

VP

Page 54

verification will be step 20

17FBL1N

Display Vendor line items and drill down to verify FI, FM, and CO documents.

Enter Inv.Doc. Number and Fiscal Year(Values default from last invoice); enter;

Click follow-on documents pushbutton; Select Accounting Document and verify expense postings;

Arrow back and exit; Select Cost Accounting Document

Expand +; View Cost Center_________ arrow back and exit;

Check on follow on documents for GL updates/postings

Step

18A. GL postings verifiedDR. 6100.xxxx for the amount of the invoice, CR. 2110.0300 (COMM VENDOR) or CR. 2110.0100 (GOVF vendor for invoice amountDR. 3107.0000 for the amount of the invoiceDR. 4801.0000 for the amount available from the POCR. 4901.0000 for the amount of the invoiceCR. 5700.0000 for the amount of the invoiceDR. 4610.2000 for the amount that exceeded the PO balance

B. Verify that modification to accounting string is reflected on the invoice postings for account 6100.xxxx

VP

19ME23NView invoice tab to confirm that Final invoice button is checked

(for automation purposes, QTP cannot read the final invoice button indicator because it is displayed in the greyed out area of ME23N. Automation script will use ME22N screen instead which when opened will default to display the last final invoice button status in

12/30/05 JGarcia - added note for automation purposes.

Step

Page 55

active mode.)

20Invoice tab of the Purchase order reflects that the final invoice invoice indicator is checked

VP

21 Added this step for automation purposes:

ME52N - revert the cost center value to its original value to enable using the same requisition number in subsequent automation test of this test case

12/30/05 JGarcia - Added this to enable using the same requisition number in subsequent automation test of this test case

Step

Page 56

Test Case Name Test Script Name V & V MethodIFS-R11-AP-IPACs_4_R70 IFS-R11-AP-IPACs_4_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:10:04 PMDescriptionAllow credit postings of IPAC transactions to the suspense account (fund 3885)Pre-ConditionSuspense Account 3885; Multi-year and single year funded obligations exist Trading Partners exist, Maintain user profile must have been set to show Parameter ID=fmfg_alc; Parameter value=20090003; Parameter ID+fmfg_pmt_office; Parameter value=bfcPost ConditionVerification points passed. (Will need IPAC invoice and bill numbers for Drilldown verification under AP-350 (test case 5)Acceptance CriteriaIPAC transactions can be posted to and reversed out of the suspense account, and credit can be posted.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP250 The system shall allow an original positive suspense entry to be modified to a negative balance. (e.g., OPAC (On-line Payment and Collections)/IPAC).GL69 The system shall have the ability to apply unidentified cash to a suspense account.

Test Type Tracking No.ZZ - Other see RTVM

Page 57

Manual Script Name: IFS-R11-AP-IPACs_4_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:09:44 PMManual Script Creation Date: 5/16/2011 2:09:43 PM

Step Description Note Type

1 CASE DESCRIPTION: Allow credit postings of IPAC transactions to the suspense account (fund AAXX388509)

Step

2 PRE-CONDITION FOR THE CASE: Suspense Account 3885 (Fund AAXX388509-Undistributed Itergovernmental Payments); Multi-year and/or single year funded obligations exist

Use vendor "16890" or "69247", be sure Trading Partners exist. This Federal vendor should have a Pmnt.Meth.Supl. value of "03" and a payment method of "I";User profile (System/User profile/Own data) must have parameter 'fmfg_pmt_office' set to 'BFC';

Find a Requisition (type = OQ) using ZUNLIQ_COMMIT transaction, Fund = 08080912D, Business Area = 0001, Execute. Find one which is at least $100.00. This requisition will be used to create the Manual Obligation in this test case....

6/23/05 Lindy Bassichis- clarified the existing information, - added requisition must be at least $100

Step

3 POST-CONDITION FOR THE CASE: Verification points passed. Will need IPAC invoice and bill numbers for Drilldown verification under AP-350 (test case 5)

Step

4 ======================================================================================================================================================

Step

5

Scenario 1: Suspense Account Entry of IPAC invoice. After posting against cash, related PO number was identified and suspense account entry is reversed

Step

Page 58

6 Create Suspense account entry of IPAC invoice using FB01

Enter required fields: Document Date, Type= SA, Company code =2009, Posting date = current date, Period= will default, Reference: = "IPAC Bill #4", Doc. header text:= GSA, Trading Partner BA= 0001, Invoice receipt date= current date

PstKy=40, Account=2400.1000, Hit enter

Amount= 500.00 , Fund= AAXX388509, click more button, Enter Business area= 0001, Funds Center= IRS, Functional area= alfa, Hit check mark

PstKy=50, Account=1010.0600, Hit enter

Amount= , click more button, Business area = 0001, Funds Center= IRS, Fund = AAXX388509, Functional area = alfa, Hit check mark

Click Post iconSuspense Invoice doument number ___________________________...

1/11/06 L Bassichis- removed Currency USD- Invoice receipt date= current date

GG - Added text, "Make sure credit amount is less than the invoice amount" after the text, "Repeat Step 6 and post a credit".

Step

7 Tcode: FB03 - Display Document and verify related financial transaction postings Document Number should appear, if not enter document number; hit enter

Financial transaction postings are displayed

Verify Proprietary entries = CR. 1010.0600, Dr. 2400.1000

Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist. ...

VP

8 Click on arrow back icon until returned to the SAP Easy Access menu

Repeat Step 6 and post a credit (Note: Make sure credit amount is less than the invoice - amount = 300.00); Reference = "IPAC Bill #4"When posting the credit, pstky 40 = Account 1010.0600; pstky 50 = account 2400.1000

Click Post Icon

Suspense Credit Memo doument number ___________________________

Step

Page 59

...

9 Tcode: FB03 - Display Document and verify related financial transaction postings Document Number should appear, if not Enter document number from step 8; hit enter

Financial transaction postings are displayed

Verify Proprietary entries (CR. 2400.1000, DR. 1010.0600)Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist. ...

VP

10 Using the Requisition (OQ) idenitified earlier in Step 2 for for a current year fund.

A. TCode: ME21N - PO number now is available. Create a manual obligationFrom the Drop Down Box choose Manual ObligationVendor = 69247If Document Overview is on, Click to turn offClick on Selection Variant (the red, blue and green symbol)Double click Purchase RequistionsOn Purchase Requistion Screen enter the requisiton from Step 2EXECUTEYour requisition number and line number should appear under the red, blue and green symbolClick little down arrow to display number of linesDrag and drop the first line if more than 1 in the shopping cart (this should populated all necessary fields)Change PO Ouantity and Scheduled Qty to equal the same amount (i.e 2000.00)ENTER then SAVE MO doc # ______________________

B. TCode: MIGO - Receive goods (MIGO) via movement types 103 Purchase Order Number = MO number created aboveMovement Type = 103Item OK = check mark (at the bottom of screen) SAVE PE 103 doc # ______________________

C. TCode: MIGO - Accept goods (MIGO) via movement types 105Purchase Order Number = MO number created aboveMovement Type = 105Item OK = check mark (at the bottom of screen) SAVE

8/31/06 - L Bassichis- clarified the steps for the MIGO/105 transaction

Step

Page 60

PE 105 doc # ______________________...

11 T-code: MIR7 - Create Invoice referencing PO created in prior step (Most IPAC transactions in practice are paid against manual type of obligations (i.e. MOs = Miscellaneous Obligations & RWs = Reimburasable Work Orders))

Tcode- MIR7 Use "IPAC Bill #4" as reference numberAmount = 500.00Transaction = Invoice; payment method = I, pmnt meth sup = 03, and Doc type= DD (Direct Disbursement)Save as complete

VERIFY using Tcode: MIR4 to get the invoice FI (DD) doc # (accounting document number) ____________________ ...

8/31/06 L Bassichis- At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. At that time, this step became an action step AND a verify step.

1/11/06 L Bassichis- substep b amount must be less than the amount in substep a

6/28/05 L Bassichis- clarified the FBL1n instructions

GG - Added text "Save as Complete" in line item (b).

GG - added

VP

Page 61

text to line item (c) for clarification. Text added included, "From menu bar", "enter in" and "for credit memo".

12 Tcode MIR7Create Credit memo referencing PO for the credit.Use "IPAC Bill #4" as reference numberAmount = 300.00Transaction = Credit Memo, hit Enter; Document date = current date; Amount= 300.00 $ amount less than invoice - the amount in (a); Payment method = I, pmnt meth sup = 03 and Doc type = KG (Vendor Credit Memo), Save as CompletedNote Credit Memo doc # ____________________

A. Tcode MIR4 to get the invoice FI (KG) doc # (accounting document number for invoice) ____________________

8/31/06 L Bassichis- At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. At that time, this step became an action step AND a verify step.

VP

13 TCode FBL1N - use vendor 69247drill down on invoice (DD). On menu bar select Display/Change, edit Assignment field to enter FI (KG) doc # above for credit memo.

8/31/06 L Bassichis- At some point after this test case was automated, step 11 was broken out into several steps in this

Step

Page 62

version of the test case. This step was broken out from ol step 11.

14 Run F110 on the DD document - run payment proposal and payment run to see that the credit amount was netted out from the invoice amount - Proposal should be for 200.00.

Note IP doc # ____________________

8/31/06 L Bassichis- At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. At that time, this step became an action step AND a verify step.

VP

15 A. Run FB08 - Reverse Suspense account entry of IPAC invoice (1st Document created in step 6)

Document no. = IPAC Invoice Suspense Account document (from Step 6)Reversal Reason = 01Click on 'Display before reversal' push button.Select from menu bar Document/ReverseEnter Posting dateSave

Doc # (reversal of IPAC invoice) _____________________

8/31/06 L Bassichis- At some point after this test case was automated, and step 11 was broken out into several steps in this version of the test case, this

Step

Page 63

step became step 15 (it was step 12).

6/24/05 Lindy Bassichis- clarified this is to be run for 2 documents

GG - Deleted text " Double click on the item to display the document" and replace it with text "Click on Display before reversal push button".

Moved text "Reversal Reason (01) before the text "Click on Display ......" stated above.

Deleted text "Go to Document Display"

16 Run FB03 - Display each Document created in step 15 and verify related financial transaction postings Enter document number; company code, fiscal year; hit enter

6/24/05 Lindy Bassichis- clarified this is to be run for both

VP

Page 64

Financial transaction postings are displayed

Verify Proprietary entries (Dr. 1010.0600, Cr. 2400.1000)Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist

documents

17 TCode FB08 - Reverse Credit entry of IPAC invoice (2nd Document created in step 8)

Document no. = IPAC Credit document (from Step 8)Reversal Reason = 01Click on 'Display before reversal' push button.Select from menu bar Document/ReverseEnter Posting dateClick on "Reverse Document" button (next to green check mark)

Doc # (reversal of IPAC credit) _____________________Related financial transactions posted accordingly

6/24/05 Lindy Bassichis- clarified this is to be run for both documents

Step

18 Run FB03 - Display each Document created in step 17 and verify related financial transaction postings Enter document number; company code, fiscal year; hit enter

Financial transaction postings are displayed

Dr. 40/2400.1000; Cr. 50/1010.0600Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist

VP

19 Run ME23N - Click on the 'Display/Change' icon at the top. (If system year end process limitation exists where PO balances have not been carried forward, tester cannot modify PO without PR reference. Instead, create a manual PO without requisition reference.)

Modify the PO created in step 10 by adding a line 2 for 100.00 using expired funds without referencing a requisition.

1/11/06 L Bassichis- added AccAssCat = K (3 way match)

09/14/2005:

Step

Page 65

AccAssCat = K (3 way match). Make sure to put in the material group in material data tab. If funds are not available, try to deobligate/decommit funds from unexpired funds for use in this testing

(NOTE on 09/14/205: Based on info provided by JLevitan - business rule is always to modify the related requisition if using unexpired funds. If using expired funds, debit will be against 4650 account and credit will be to the 4881 account)

inserted "using expired funds" and added NOTE: as a result postings will change to show 4650 and 4881 accounts

20 Tcode ME23N - Verify the PO was modified, and posted to the following GL accounts:

Dr. 40/4650.0000, Cr. 50/4881.0000 for expired funds; Dr. 4700.0000 and Cr. 4801.0000 for unexpired funds

VP

21 MIGO type 101 - Record Goods receipt and acceptance for the new line item on the PO for $100.00.

Click Item OK check box (at the bottom of the screen) for the line to use.

Save Document number _________________________...

MIGO type 101

Click OK check box (at the bottom of the screen) for the line to use.

Step

22 MB03 - Verify material document generated and posted to the following accounts:

Select Environment/Accounting documentsSelect 1st Accounting document, values should be:Dr. 6100.xxxx, Cr. 2190.0000 (if this was an Asset/1750.xxxx, 40/8802.0000 50/8801.0000)

Select 2nd Accounting document (Budgetary ledger), values should be:Dr. 4801.0000, Cr. 4901.0000Dr. 3107.0000, Cr. 5700.0000...

6/30/05 L Bassichis- added postings for asset account

VP

23 This step originally calls for identifying the PO 1/11/06 L Bassichis- removed

Step

Page 66

'Identify a PO line item in excess of the suspense posting that partially accounts for the original suspense posting. (ME23n)'

24 Record the invoice (MIR7) against the PO line item added in Step 19. Make sure PO line has goods receipts and acceptance)Tcode- MIR7Transaction = Invoice; Invoice date = today's date; Use the Obligation and line # created in step 15Reference = "IPAC Bill #4"; Amount = 100.00; Payment method = I; Pmnt meth sup = 03; Doc type= DD Direct DisbursementClick on Save as completed buttonDocument # _______________________ FI document # _____________________

1/11/06 L Bassichis- added to use the Obligation and line from step 15

9/9/05 L Bassichs-added the Amount field

6/27/05 Lindy Bassichis- added more specifics about what to enter

Step

25 Verify the invoice posted to the general ledger as follows through MIR4:

Dr. 86/2190.0000, Cr. 31/2110.0100 for invoice

VP

26 Record the credit memo (MIR7) against the PO line item identified above. (Make sure PO line has goods receipts and acceptance)

Tcode- MIR7

6/24/05 Lindy Bassichis- clarified this is to be run for 2

Step

Page 67

Create credit memo: Amount = 10.00; Reference = "IPAC Bill #4"; Payment method = I; Pmnt meth sup = 03; Doc type= KG vendor credit memo

Click on Save as complete buttonDocument # _______________________ FI document # _____________________

documents from step 19

GG - Added text to the first sentence for clarification.

Deleted the second sentence of "The remaining NEGATIVE balance was caused by the inclusion of an IPAC credite received in the same original IPAC suspense posting".

Added text at end of last sentence of "for reversals of both the IPAC invoice charge and credit charge.

09/14/2005 JVGarcia: indicated that this is not applicable

27 Verify the IPAC direct disbursement posted to the general ledger as follows through MIR4 6/27/05 Lindy VP

Page 68

Dr. 21/2110.0100, Cr.96/2190.0000 for credit memo Bassichis- added the trans code to use for verification

09/14/2005 JVGarcia: indicated that this is not applicable

28 Use Tcode FBL1N to get the FI document # 730000XXXX relating to DD disbursing type. Change KG document assignment field to show the FI document number

6/27/05 Lindy Bassichis- added comments clarifying the use of Tcode FBL1N. Also, replaced FBLIN with FBL1N

Step

29 A. (F110) Run the payment program to record the direct disbursement entered in step 22. Net payment in the proposal and in the payment run will show $90 (which is the net between the amount of the invoice for $100 and the credit memo for $10)

Step

30 B. Tcode FBL1N - to verify postings noted in step 27Vendor = one used for this test case; All Items; date; ExecuteDouble click on each IP (IPAC) document; click on Overview icon to see IP doc postingsSelect from menu, Environment/Accounting documents to see BL postings

VP

31Verify the postings for each IP payment document as follows:

Doc Overview icon:Dr. 25 & 38/2110.0100, Cr. 50/1010.0600 (2110.0100 accounts show each for invoice and credit memo amounts)

Select Environment/Accounting documentsSelect Accounting documentDr. 40/4901.0000, Cr. 50/4902.0000 (shows net amount)

VP

Page 69

...

32Steps 32-42 will make sure that postings are made correctly when amount of invoice and credit memo are the same and will be netted out against each

Record an invoice (MIR7) agaist the same PO above, line 1 (Make sure PO has goods receipts and acceptance)

Tcode- MIR7

Transaction = Invoice; Invoice date = today's dateReference = "IPAC Bill #4"; Amount = 150.00; Payment method = I; Pmnt meth sup = 03; Doc type= DD Direct DisbursementClick on Save as complete buttonDocument # _______________________

09/14/2005: Steps 28-33 been added to make sure that the credit memo offset functionality works if the amounts are the same

Step

33 TCode Mir4

To capture the FI document for the InvoiceFI document # _____________________

Step

34 Record a credit memot (MIR7) agaist the same PO, line 1 above (Make sure PO has goods receipts and acceptance)

Tcode- MIR7

Transaction = Credit memo: Amount = 150.00; Credit Memo date = Reference = "IPAC Bill #4"; Payment method = I; Pmnt meth sup = 03; Doc type= KG vendor credit memoClick on Save as complete buttonDocument # _______________________

Step

35 TCode Mir4

To capture the FI document for the Credit MemoFI document # _____________________

Step

Page 70

36 TCODE FBL1N - Select All items and enter posting date

Click on the the KG credit memo documentSelect Display <->Change from icon barand enter the invoice FI document number into the text field

SAVE...

1/11/06 L Bassichis- added to use All items

VP

37F-28 Document type = "YY"Reference and Doc.header text = FI document number of the credit memoBank date / Account = 1010.0110Amount = $150.00 Open Item selection account = 69247Account type = "K"Select Document number radio button, hit enterInput the FI document number of the credit memoClick "Process Open Items"Select the items to offset for $150.00Net amount at bottom of screen should be equal to zero

SAVE

Step

38Review FI document using FB03ProprietaryDR 1010.0110; CR 2110.0100

Environment/Accounting documentsAccounting documentDR 4902.0000; CR4901.0000...

VP

39F-53 Document type = "KZ"Document date = current dateReference and Doc.header text = FI document number of the invoice

1/11/06 L Bassichis- added Document type = "KZ"

Step

Page 71

Bank date account = 1010.0110Amount = $150.00 Open Item selection account = 69247Account type = "K"Select Document number radio button, hit enterInput the FI document number of the invoiceClick "Process Open Items"Select the items to offset for $150.00Net amount at bottom of screen should be equal to zero

SAVE

40Review FI document using FB03

Verify posting for the KZ document number from previous step. DR 2110.0100 CR 1010.0110

Environment/Accounting documentsAccounting documentDR 4901.0000; CR4902.0000

11/16/2005 - LWheelerVerify posting for the KZ document number from previous step.

VP

41

In FBL1N, verify that the DD, KG, YY and KZ documents display as cleared documents

Step

42 Query for all activity posted in IFS referencing the IPAC bill number "IPAC Bill #4" Tcode (FB03)Click on List iconEnter Posting DateEnter "IPAC BILL #4" in Reference Number.Press Enter Execute (F8)

Verify that the original suspense entry (from Step 6 and 8), the invoice's DD and KG documents (noted in step 11, 24, 33, 12, 26, 35), the adjusted/reversed supense documents entry (steps 15 and 17) are all displayed. This display is possible only if the user used the same reference number when creating the related documents

1/11/06 L Bassichis- added Click on List icon

1/04/2006 - LWheelerChanged Enter "Fiscal Year" to Posting Date and changed Reference "Field" to

VP

Page 72

Number

Page 73

Test Case Name Test Script Name V & V MethodIFS-R11-AP-ManualSchedules_1_R70 IFS-R11-AP-ManualSchedules_1_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:10:46 PMDescriptionRecord a manual schedule for a decoy check. Scenario assumes selection of payment meth. ‘M’ and posting to fund account without referencing obligation number. SAP Transaction: MIR7

BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo)

281 Manually Certify Payments AD01 (commercial AP, Travel/Relo)Pre-ConditionPayment method ‘M = Manual Payments’ been addedPost ConditionDecoy check is written and posted as a cash disbursement.Acceptance CriteriaDecoy check is written and posted as a cash disbursement.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP222 The system shall have the ability to create an individual, manual (e.g. Decoy Checks), or no-check (i.e., payment adjustments) payment from a decentralized location.AP318 The system shall have the capability to process "Special Handling" of selected payments (e.g., decoy checks, FICA over held).AP319 The system shall have the capability to process "Special Handling" payments by direct payment (i.e., does not require a supporting obligation or receipt and acceptance).AP320 The system shall provide user defined transaction types that support "Special Handling" payments (e.g., decoy checks, FICA over held payments).

Test Type Tracking No.ZZ - Other see RTVM

Page 74

Manual Script Name: IFS-R11-AP-ManualSchedules_1_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:10:25 PMManual Script Creation Date: 5/16/2011 2:10:24 PM

Step Description Note Type

1 CASE DESCRIPTION: Record a manual schedule for specially handled payments such as decoy check. Scenario assumes selection of payment meth. M and posting to a fund account and business area without referencing obligation number. This testing has been modified to conform with new process used for manual schedule payments as provided by Jim Levitan on 05/04/2011

SAP Transaction: MIR7

Step

2 PRE-CONDITION FOR THE CASE: Payment method M = Manual Payments been addedTcode: XK03

Find a One-Time Commercial Vendor (search for Account Group=OTVE). If the vendor doesn't have Payment Method 'M' (manual), then change the vendor to have 'M'. Vendor #_______________

8/31/05 - L. Bassichis- added info about commercial One-Time-Vendor

9/20/2005 - added transaction code to find vendor (Tcode: XK03)

Step

3 POST-CONDITION FOR THE CASE: Special handling payment is written and posted as a cash disbursement

Step

4 TCode: MIR7 Payment tab: Payment method = MDetails tab: Document type = DC-Special investigationsGL account tab:GL Acct.=6100.2528; Amount = $nnn; Fund = 11110913D; Bus Area = 0001; Func Area=5H

Step

Page 75

Update vendor infoSAVE as complete

Doc# = ________________________

5 TCode: MIR4Verify Invoice entries as follows:GL impact of FI Invoice is DR 6100.2528CR 2110.0500DR 4610.2000CR 4901.0000DR 3107.0000CR 5700.0000

VP

6 TCode F-53 to post against cash Date: current dateType = KZReference = nnnBank account = 1010.0110Business area = 0001Amount = $nnnAccount = 976154account type = KEnterHighlight amount $1000Save

Based on consultations with Jim Levitan, there is no need to process F110 and treasury confirmation for decoy checks. Beckley will have to use TCode F-53 to clear manual check issued against the cash account

note: JVGarcia 01/06/2011

Step

7 TCode FB03 Verify postings of DR 2110.0500 CR 1010.0110

VP

Page 76

DR 4901.0000CR 4902.0000

Page 77

Test Case Name Test Script Name V & V MethodIFS-R11-AP-NMP_2A_R70 IFS-R11-AP-NMP_2A_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:11:23 PMDescriptionProcess a no-match payment that posts to the general ledger account 6100.4204 as an obligate and pay transaction.

BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo)Pre-ConditionNone

Post ConditionNoneAcceptance CriteriaAll validation points are satisfiedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP339 Provide the capability to process "obligate and pay" transactions where payment scheduling and obligation occurs simultaneously.TAX45 The system shall select SOC 4204 payments (e.g., judgments and awards)) by employee by calendar year for 1099-MISC purposes.

Test Type Tracking No.ZZ - Other See RTVM

Page 78

Manual Script Name: IFS-R11-AP-NMP_2A_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:11:09 PMManual Script Creation Date: 5/16/2011 2:11:08 PM

Step Description Note Type

1 CASE DESCRIPTION: Process a no-match payment that posts to the general ledger account 6100.4204 as an obligate and pay transaction.

Step

2 PRE-CONDITION FOR THE CASE:Vendor account exists in IFS with EFT bank informationFund, FA and committent item (42*) must have money.

Vendor to be used must be an EMPV vendor (N/A --> and his/her email address set to be under the name of the tester or the developer)

Use T-code XK03 to obtain EMPV Vendor number, EFT bank information and set e-mail address to tester's name.

Run T-code ZIRSFSTR using Commitment item 42* and identify a Fund/Fund center/FA (functional area) that has money.

12/15/05 L Bassichis- added the commitment item should be 42* in the ZIRSFSTR search.

10/27/2005 JoeTirella Added text: Use T-code XK03 to obtain EMPV Vendor number, EFT bank information and set e-mail address to tester's name. Use T-code ZIRSFST to verify a FA (functional area) and commitment

Step

Page 79

item has money.

3 POST-CONDITION FOR THE CASE: Invoice paid and cleared. Step

4 ======================================================================================================================================================

Step

5 Process Invoice for settlement/award (SOC or commitment item 4204).Invoice - MIR7

Basic Data tab: Invoice date = current date Reference = TEST Amount = 4500.00 Currency key = USD Tax code field = blank out default value Payment tab: Baseline date = current date Payment terms = Z000 Payment method = P

Details tab: Invoicing Party =2000014864

GL tab: Reference to Vendor popup = adoptGL account tab Enter GL account 6100.4204, amount (same as invoice amount), business area = 0001, fund = 11110912D, cost center =W231211, FA =2C, commitment item will default to "42"xx. (Examples: Functional area 64, commitment item 2009/42).Click the Save as complete buttonNote document number ____________________...

10/27/2005 Joe Tirella Added text: commitment item will default to "42"xx. Note document number _________________

04/08/2010 jgarcia: test under RT1 for 04/2010 regression used fund=10100913D; FA=7S

Step

6 Invoice routed for approval, or posted if less than $100.If routed for approval, approve invoice (note need AP approval log on)

Workflow - SBWP if applicableLog in under appropriate work flow role

Step

Page 80

Inbox -> Workflow = double click on workflowSelect appropriate document to approveReview document -> green arrow backChoose = Approve invoice

7 Payment - F110Run date = today's dateIdentification =

Parameter tabCompany codes = 2009Pmnt meths = PCNext p/date = 30 days from current dateVendor = Additional Log tabDue date check = checkPayment method selection in all cases = checkLine items of the payment documents = checkVendor (from/to) = Status tabExit editing - Save data? = yesSchedule ProposalSchedule Proposal popup = (check) start immediatelySelect green checkDisplay ProposalSchedule payment runSchedule Payment popup = (check) Create payment medium

Display Payment

{ Tcode:F110)

Note document number ____________________

10/27/05 Joe Tirella Added text: Note document number ___________________

Step

8 Treasury ConfirmationFMFG_treasury_confir

Agency Location Code = 20090002File name = select IRS_20090002 from Variant DirectoryExecute

10/27/05 Joe Tirella Added text: Note document number ______________

Step

Page 81

Schedule Nbr = select appropriate IDConfirm date = today's dateCheck number = random number starting with '9'Local curr. Pmnt amnt =4500.00Save

Note document number ____________________

_____

9 T-CODE: FB03

A. Verify GL updates to DR6100.4204, CR 2110.0400, DR4610.2000, CR4901.0000, DR3107.0000, CR5700.0000Tcode:MIR4Invoice Document ---> Other invoice documentEnter document from step 5Green checkFollow on documents

B. Verify ZP Document entries via FB03 for document created under step 7DR 2110.0400; CR 2120.1000

C. Verify ZV document entries via FB03 for document created under step 8DR 2120.1000; CR 1010.0110DR 4901.0000; CR 4902.0000

VP

Page 82

Test Case Name Test Script Name V & V MethodIFS-R11-AP-PXL_2_R70 IFS-R11-AP-PXL_2_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:12:28 PMDescriptionAssume that two check payments were returned as stale (14-month limited payability) and had to be cancelled. Cancel Check for deletion and return money to budget. Pre-ConditionUpdate with referenced invoice test cases…(ref.: i.e.: IFS-R1-AP-INV.11 & IFS-R1-AP-INV.20). Vendor used has both payment method of "C" and "D"Post ConditionVerification points passed.Acceptance CriteriaOne check re-issued and one check cancelled.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP247 The system shall reissue cancelled checks by creating an additional uniquely numbered transaction, using the same financial detail and referencing the old/cancelled transaction.AP252 The system shall allow an EFT payment to be replaced with a check or a check with an EFT payment if the bank information or address needs to be corrected.AP253 The system shall allow a replacement of a check from the same record as opposed to creating a new record. (e.g., Check is cancelled because it is lost. Replace check off of same record as opposed to creating a new record.)AP51 Reestablish payables for voided checks or checks or EFTs that have been returned but have not been negotiated, and allow for reversing the accounting transaction leading to the disbursement and reestablishing a payable, as appropriate.AP249 The system shall post appropriate entries for check cancellations. (e.g., amounts properly recorded in allotment, allocation, appropriation, un-liquidated obligations/accrual.)AP406 The system shall process all cancellations of all A/P transactions by posting an additional transaction that clearly references the original transaction.AP407 The system shall process the replacement of all A/P transactions in system that are being replaced with an additional transaction that clearly references the original transaction.

Test Type Tracking No.ZZ - Other see RTVM

Page 83

Manual Script Name: IFS-R11-AP-PXL_2_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:12:09 PMManual Script Creation Date: 5/16/2011 2:12:08 PM

Step Description Note Type

1 CASE DESCRIPTION: Assume that two check payments were returned as stale (14-month limited payability) and had to be cancelled. Cancel Check for deletion and return money to budget. Verify that entries are entered in allotment, allocation, appropriation, un-liquidated obligations/accrual as appropriate. Process payment cancellation under a different accounting period. One check will be re-issued and the other cancelled. Also, a third EFT/Check payment confirmation was processed with the wrong check/eft # so it needs to be reversed and re-confirmed with the correct check/eft #.

Treasury Confirmation: FMFG_TREASURY_CONFIR Reverse Confirmation: FMFG_TREAS_REVERSECancel Invoice Document: MR8MDisplay document: FB03Post Goods Receipt for PO: MIGO (undo Goods Receipt)Display Material Document: MB03 ......

GG - added sentence beginning with 'Also, a third EFT/check ....'.

Step

2 PRE-CONDITION FOR THE CASE: Update with referenced invoice test cases(ref.: i.e.: IFS-R1-AP-INV.11 & IFS-R1-AP-INV.20). Vendor used has both payment method of "C" and "D"

For SP17/18, pre-condition are incorporated as part of test case starting from step4

Step

3 POST-CONDITION FOR THE CASE: Verification Points Passed. Step

4 TCode XK02This step is only applicable if tester has to create his own PO. Else, bypass and go to next stepVendor =60994F7 or Select All iconClick on green check mark or hit enterF8 or hit next screen icon 4 timesOn payment methods field, value = DC to reflect both EFT(D) and check (C) payment methods

02/13/2007 - JGarcia - steps were redlined and renumbered to provide processes needed to create pre-

Step

Page 84

SAVEMessage of "Changes have been made" is displayed at bottom of screen

{ Tcode: XK02}

conditions. Likewise added verification of F110 docs and also split the steps relating to reissuance and reconfirmation of payments

5 Execute MIGOBEFORE EXECUTING MIGO: Precondition test cases need not be run for regression testing. For regression testing, search an open CY funded PO or create PO with at least $60 balance in it. Take note of vendor # ____1370886____and PO# 2000053473 line 11. Enter transaction MIGO2. Purchase Order =2000035211 TAKE NOTE OF PO LINE NUMBER BEING USED3. Movement type = 101 (GR Good receipt) located on topline's right most icon4. CHANGE document date =30 days ago5. Posting date =30 days ago 6. Hit the enter key7. In QTY tab, change amount to $60, then click on the Item Okay check box at bottom of screen8. Save the transaction9. Note the material movement document created; Document created = ______________

{ Tcode: MIGO}

NOTE: Can use PO#2000035211 starting in FY2011

05/15/2009 - JG - Added statement of "BEFORE EXECUTING MIGO: Precondition test cases need not be run for regression testing. For regression testing, search an open CY funded PO or create PO with at least $60 balance in it.

Take note of vendor # ________and PO# __________"

Step

6 Enter an invoice against the purchase order Step

Page 85

1. Execute transaction MIR72. Invoice Date =30 days ago 3. Posting date =30 days ago 4. Purchase order = PO# 2000053473 line 15. Hit enter6. Reference = Test7. Amount = $30.008. Amount and Quantity columns at bottom grid = $30.00 each9. Hit enter to get past info messages10. Click on the payment tab11. Payment terms = Z000 12. Payment method = C (check) 13. Click "Save as Completed" button14. Hit enter to get past info messages15. Invoice is saved when message at bottom of screen shows "Invoice document ------ has been saved as complete

Note the created document = _______________{ Tcode: MIR7}

7 Enter a second invoice against the purchase order

1. Execute transaction MIR72. Invoice Date = 30 days ago3. Posting date = 30 days ago 4. Purchase order = PO# 2000053473 line 15. Hit enter6. Reference = Test7. Amount = $20.008. Amount and Quantity columns at bottom grid = $20.00 each9. Hit enter to get past info messages10. Click on the payment tab11. Payment terms = Z000 12. Payment method = C (check)13. Click "Save as Completed" button14. Hit enter to get past info messages15. Invoice is saved when message at bottom of screen shows "Invoice document ------ has been saved as complete

Note the created document = _______________

Step

Page 86

{ Tcode: MIR7}

8 Enter a third invoice against the purchase order

1. Execute transaction MIR72. Invoice Date =30 days ago3. Posting date =30 days ago"4. Purchase order = PO# 2000053473 line 15. Hit enter6. Reference = Test7. Amount = $10.008. Amount and Quantity columns at bottom grid = $10.00 each9. Hit enter to get past info messages10. Click on the payment tab11. Payment terms = Z000 12. Payment method = D (EFT-ACH/CCD) 13. Click "Save as Completed" button14. Hit enter to get past info messages15. Invoice is saved when message at bottom of screen shows "Invoice document ------ has been saved as complete

Note the created document = _____________{ Tcode: MIR7}

Step

9Purchase oder/other purch.order from menu listEnter purchase order above of 2000053473 and hit other document buttonSelect Purchase Order History tabDrill down on the $30 invoice, click follow on documents and note the accounting document displayed , i.e. 510010nnnn = _______________________Close "List of documents in Accounting" message boxGreen arrow back

Drill down on the $20 invoice, click follow on documents and note the accounting document displayed , i.e. 510010nnnn = _______________________Close "List of documents in Accounting" message boxGreen arrow back

Drill down on the $10 invoice, click follow on documents and note the accounting

Step

Page 87

document displayed , i.e. 510010nnnn = _______________________Close "List of documents in Accounting" message boxGreen arrow back

Tcode: ME23N }

10Create the payment proposal for check payments1. Execute transaction F1102. Run date = '%30 days ago %"3. Identification - any value, ie. ABC4. Click on the parameters tab; posting date=30 days ago; docs entered to = today's date5. Company code = 20096. Payment method =C7. Next payment date = "% any future date%"8. Vendor = 13708869. Click on Free selection tab10. On Field name dropdown box, select "document number"11. Enter the the document numbers noted above for $30 & $20 invoices in the values field, entering one value on each line12. Click on Additional Log tab13 Due date check = X14. Payment method selection in all cases = X15. Line items of the payment document = X16. Vendor = vendor specified on the obligation17. Save parameters18. Green arrow back19. Click on the proposal icon20. Start immediately = X21. Green check mark22. View the proposal (eyeglasses proposal pushbutton)Execute the payment run for check payments

Green arrow back1. Click on Edit >Payment >Schedule Payment or click on pmnt run pushbutton2. Start date ='%30 days ago %"3. Start time = 00:00:00 (should default)4. Click on create payment medium box5. Green check mark to Execute6. Message displays that payment has been scheduled6. View the payment list by clicking on green check icon

Step

Page 88

{ Tcode: F110}

Take note of payment document number that is displayed on around the eight line of the log

document number = ___________________________document number = ___________________________{ Tcode: F110}

{ Tcode: F110}

11 Verify G/L and special purpose ledger postings

For ZP documentDR 2110.0300CR 2120.1000

VP

12 Process Treasury confirmation for check payments

TCODE: FMFG_TREASURY_CONFIRAgency Location code defaults to 20090002Select Goto/Variants/Get from menu, double click Variant name 20090002Hit execute buttonClick on schedule number field, click on pick list bubble to the right of field, select "%ABC%" from possible entries Hit Start Search (check) button Double click on the Run on Value line and select scheduleEnter confirm date = use %30 days ago%Enter values into Check number range from and to column. From and to will have 2 consecutive values to cover the 2 check payments, i.e., 91nnnnnnnnnn1 and 91nnnnnnnnnn2Amount column = $50.00 The above information in practice is received from Treasury which provides for the

Step

Page 89

comparison of the agency's payment schedule and disbursing office's accomplished payment schedule

Click Save (diskette) icon or do press control + SNotice that counts and amounts are balanced between Treasury and agencySAVE

Take note of document numbers generated for use in the next step _________________, _____________________Click green arrow back icon

{ Tcode: FMFG_TREASURY_CONFIR}

13

FB03 for document number just createdVerify G/L postings to accounting documents and Special Purpose Ledgers.DR 2120.1000CR 1010.0110DR 4901.0000CR 4902.0000

VP

14 Run the Treasury Confirmation: Document or Schedule Reversal program for check payments

Tcode: FMFG_TC_REV_Checks

HouseBank = TREASAccount ID = IRSEnter check number information. If two checks have consecutive numbers then can reverse two checks at the same time by designating check number rangeFrom Check number = 91nnnnnnnnnn1To Check number = 91nnnnnnnnnn2Document date = today's datePosting date = today's dateReversal Reason: 01

05/15/09 JG : removed "Message of Document 2000nnnnnn was posted in company code 2009". This msg does not display but a window instead will display the

Step

Page 90

Company Code: 2009Void Reason: 11 or right click and select from possible entries menu Hit execute (clock) icon or press F8 key"Confirm" message box displaysClick "Yes" button

Click on the green arrow back icon or hit F3 key

Note only for subsequent steps: First check payment will be completely reversed and cancelled Second check payment will be reissued

{ TCode: FMFG_TC_REV_Checks}

documents that cleared the payment documents.

15 Treasury Confirmation: Document or Schedule Reversal window displayed

Message of "Document 2000nnnnnn was posted in company code 2009

Information on the clearing document, payment document, reversal document and check numbers are displayed

Note: reversal document number for $30 clearing doc _______________________ reversal document number for $20 clearing doc _______________________ reversal document number for $30 payment doc _______________________ reversal document number for $20 payment doc _______________________

Back arrow until SAP Easy Access window displayed

VP

16FB03 to view postings on the reversal of the two check payment clearing docsDR 1010.0110CR 2120.1000FB03 to view BL postings against the 2 original ZV document numbers created in step 13DR 4902.0000CR 4901.0000

If reversing by check number, the payment document will also be reversed. Postings will be DR 2120.1000

VP

Page 91

CR 2110.0300

{TCode: FB03 }

17 Create the payment proposal for EFT payment1. Execute transaction F1102. Run date = days ago 3. Identification - any value, ie. ABC4. Click on the parameters tab; posting date=30 days ago; docs entered to = today's date5. Company code = 20096. Payment method =D7. Next payment date = "% any future date%"8. Vendor = 13708869. Click on Free selection tab10. On Field name dropdown box, select "document number"11. Enter the the document no.noted in step 9 for the $10 EFT invoice in the values field12. Click on Additional Log tab13 Due date check = X14. Payment method selection in all cases = X15. Line items of the payment document = X16. Vendor = vendor specified on the obligation17. Save parameters18. Green arrow back19. Click on the proposal icon20. Start immediately = X21. Green check mark22. View the proposal (eyeglasses proposal pushbutton)Execute the payment run for the EFT payment

Green arrow back1. Click on Edit >Payment >Schedule Payment or click on pmnt run pushbutton2. Start date ='%30 days ago %"3. Start time = 00:00:00 (should default)4. Click on create payment medium box5. Green check mark to Execute6. Message displays that payment has been scheduled6. View the payment list by clicking on green check icon{ Tcode: F110}

Take note of payment document number that is displayed on around the eight line of the log

Step

Page 92

document number = ___________________________

{ Tcode: F110}

18 Verify G/L and special purpose ledger postings

For ZP documentDR 2110.0300CR 2120.1000

VP

19 Process Treasury confirmation for the EFT payment

TCODE: FMFG_TREASURY_CONFIRAgency Location code defaults to 20090002Select Goto/Variants/Get from menu, double click Variant name 20090002Hit execute buttonClick on schedule number field, click on pick list bubble to the right of field, select "%DEF%" from possible entries Hit Start Search (check) button Double click on the Run on Value line and select scheduleEnter confirm date = use %30 days ago%Enter values into Check number range from column, i.e. 91nnnnnnnnnn3Amount column = $10.00 The above information in practice is received from Treasury which provides for the comparison of the agency's payment schedule and disbursing office's accomplished payment schedule

Click Save (diskette) icon or do press control + SNotice that counts and amounts are balanced between Treasury and agencySAVE

Take note of document number generated for use in the next step ________________

Step

Page 93

Click green arrow back icon

{ Tcode: FMFG_TREASURY_CONFIR}

20FB03 for document number just createdVerify G/L postings to accounting documents and Special Purpose Ledgers.DR 2120.1000CR 1010.0110DR 4901.0000CR 4902.0000

VP

21 Run the Treasury Confirmation: Document or Schedule Reversal program by schedule number for the EFT payment

Tcode: FMFG_TREAS_REVERSE

Activate the schedule number button (3rd) Schedule number = select "%DEF%" from drop down Reversal Reason: 06 or right click and select from possible entries menuCompany Code: 2009Void Reason: 11 or right click and select from possible entries menu Hit execute (clock) icon or press F8 keyMessage of "Document 2000nnnnnn was posted in company code 2009Click on the green arrow back icon or hit F3 key

Note only: First check payment will be completely reversed and cancelled Second check payment will be reissued

{ TCode: FMFG_TREAS_REVERSE }

Step

22 Treasury Confirmation: Document or Schedule Reversal window displayed

Message of "Document 2000nnnnnn was posted in company code 2009

Information on the payment document, reversal document and check number is displayed

Note reversal document number for $10.00 clearing doc =_______________

Back arrow until SAP Easy Access window displayed

VP

Page 94

23View the effect of the reversal document on Accounting documents, i.e., allotment, allocation, appropriation, unliquidated obligation/accrual as appropriate) thru: TCode: FB03 using document number noted in previous stepFB03 to view postings on the reversal of the clearing docDR 1010.0110CR 2120.1000

FB03 to view BL postings against the original ZV document number created in step 21 (TO GET THE BUDGETARY LEDGER POSTINGS CREATED BY THE REVERSAL OF THE ZV CONFIRMATION DOC, YOU MUST GO TO THE ORIGINAL ZV DOCUMENT AND THEN CLICK ON ENVIRONMENT>ACCOUNTING DOCUMENTS. A new acctg document will display for its reversal.)

DR 4902.0000CR 4901.0000

05152009-JG- replaced "second accounting document" with "new accounting document"

VP

24 TCode ME23NView Purchase Order history tabNote invoice number for the $30 invoice __________________

Step

25 Cancel the $30 invoice (first one), use MR8M

Enter invoice number from abovereversal reason = 06SAVE

SIT2 Notes: G/L Posting Guide does not include posting model for cancel invoice so it is assumed that it would be the opposite of invoice creation postings which would be DR 2110.0300 CR 2190.0000 for Commercial 3-way Commit & Oblig w/o disc or int).

Tcode: MR8M

Step

Page 95

26 MR8M: Verify invoice reversal document is created and a message of "Document reversed with no. 5105nnnnnn: Please manually clear FI documents"

MIR4: document number just created; document display; click on follow on documentsDrill down on accounting document to verify G/L postings for cancellation documentDR 2110.0300 CR 2190.0000

VP

27 F-44 Clear the FI document for the reversal against the FI document of the original invoice noted from step 9 for the $30 invoice

Enter vendor # in Account field. Clearing date = defaults to current date; Period = defaults to current period; company code = defaults to 2009; Click 'Process open items' push button. If receive Information pop-up window for 'withhold tax info ignored' click green check mark. Highlight amounts being cleared in blue (in this case the $30 invoice) then SAVE

Status line on screen displays "Document 100nnnnnn was posted in company code 2009

Note doc # __________________

Step

28 TCODE FBL1NVendor = "%15665%"select dynamic selection for document number 100nnnnnn noted aboveClick all itemsVerify the FI documents are displayed as cleared items in FBL1N

VP

29 MIGO to reverse Goods ReceiptEnter Obligation # and line number aboveEnter 102 (on the upper right corner) to bring up the itemQty = 30 Check the Item OK checkbox. Save. Jot down the doc # __________________

Step

Page 96

30 MB03 using doc# noted in previous step

Verify G/Lpostings for MIGO reversal. DR 2190.0000CR 6100.nnnn (Cr. 1750.xxxx if asset account related)DR 4901.0000DR 5700.0000CR 3107.0000 CR 4801.0000(addtl postings if asset related: DR 8801.0000, CR 8802.0000)

05/27/2008 - JG -script modified to clarify posting if PO used is for procurement that is asset account related

VP

31 Cancel or reduce Obligation relating to the reversed invoice. ME22N - highlight line then click trash can icon to delete line or reduce the amount by $30

Save

Step

32 Verify BL document - If relating to current year funds Dr. 4801.0000 Cr. 4700.0000 or Cr. 4610.2000

NOTE: 4610.2000 is credited if "requisition closed" status was flagged before obligation is cancelled. 4700.0000 is credited if requisition remains in open status before the obligation is cancelled

If related to prior year obligated funds DR 4871.0000 CR 4650.0000 or CR 4610.2000. 4610.2000 is credited if requisition is closed but funds are unexpired. 4650.0000 is credited if funds are expired ( Noted clarification on prior year obligated funds per info provided by Deborah Reed on 09/04/2008 to JG)

09/04/2008 - JGarciaNoted clarification on prior year obligated funds per info provided by Deborah Reed on 09/04/2008 to JG

VP

33 Process the re-ssuance of the $20 reversed check payment

If reversal option used is by check, process F110 and treasury confirmation to reissue the payment

TCode FBL1N for vendor "%15665 %", check open items and view that the accounting document (noted in step 9) for $20 is open again as outstanding

TCode F110 -follow steps 10 & 11 but use document number and amount for the $20 invoice. Note ZP document number = ______________________

Step

Page 97

TCode FMFG_Treasury_confir - follow step 13 but use document number and amount for the $20 payment, and use 1 check number only. Note ZV document # ______________

34 Verify G/L and special purpose ledger postings

For ZP documentDR 2110.0300CR 2120.1000

For ZV documentDR 2120.1000CR 1010.0110DR 4901.0000CR 4902.0000

VP

Page 98

Test Case Name Test Script Name V & V MethodIFS-R11-AP-R&A_7_R70 IFS-R11-AP-R&A_7_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:17:07 PMDescriptionRecord receipt of a two-line obligation for assets where one of the lines is identified as a capitalized asset and the other line is identified as an expensed asset.

SAP Transaction: Receive Goods – MIGOSAP Transaction: Display Material Document – MBPre-ConditionInterfaced Purchase Requisitions with two line items with appropriate FSC codes (for capital asset and expensed asset) exists in IFS.

Post ConditionVerification points passedAcceptance CriteriaRecord receipt of a two-line obligation for assets where one of the lines is identified as a capitalized asset and the other line is identified as an expensed asset.

IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsCORE41 The system shall have the capability to identify selected sub-object codes as capitalized fixed assets and use the sub-object value on a purchasing document to record an asset in the general ledger.CORE42 The system shall have the capability to identify selected sub-object codes as expensed fixed assets and use the sub-object value on a purchasing document to record an asset expense in the general ledger.

Test Type Tracking No.ZZ - Other see RTVM

Page 99

Manual Script Name: IFS-R11-AP-R&A_7_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:16:48 PMManual Script Creation Date: 5/16/2011 2:16:47 PM

Step Description Note Type

1 NJ Step

2 PRE-CONDITION FOR THE CASE: Interfaced Requisition then manually create obligation -two line items with appropriate FSC codes (for capital asset and expensed item) exists in IFS.

NOTE: WHEN CREATING THE OBLIGATION LINE FOR THE ASSET ACCOUNT, USE A BUDGETARY RELEVANT GL ASSET ACCOUNT, I.E. 1750.3151Use req # 8TQ68TEL03 and create a puchase order(To find one a Obligation T-code Zunliq_Oblig)

06/08/06 JGarcia - added note to use budgetary relevant asset account

Step

3 POST-CONDITION FOR THE CASE: Verification points passed 10/3/2008 -C.Green Test case has been redlined for FY2009

Step

4 Receive Goods.IMPORTANT is to make sure that PO has both an expense GL account i.e., 6100.2202 and an asset GL account i.e, 1750.3151

(12/2010- use PO#1000537942 lines 1&2)

Enter PO #, Movement Type (=101 'Receipt& Acceptance" ), Date(s), Delivery Note (=receiver), Click Check icon

Enter quantity (use only partial of amount displayed for each obligation line to leave balance for subsequent testing)Check Item ok boxes. Save.

Material document: This Material document number is unique. Each run will generate a

05/06/2010-JG- clarified the need for both asset and exp accounts

06/09/2009 - Used PO#1000226929 - JG

PO 2000006997 which was for

Step

Page 100

different Material Doc number.{ Tcode: MIGO }

capitalized asset was modified to add service material group before processing the MIGO code

06/20/2006 JGarcia - PO 1000034371 was used when executing test case under client RD2 to be able to test both asset and expense account postings

11/20/2006 JGarcia - PO 1000060558 was used RT1 testing

01/14/2007 - RT1 testing used lines 1 & 3 of PO#1000074877

5 Material document # is generated and is displayed in the line status as posted VP

6 Run MB03 transaction code Step

Page 101

Enter document number generated in previous step(defaults to that number) ; hit enter icon

Click Accounting Documents pushbutton, click on accounting document line,

{ Tcode:MB03}

7 Appropriate G/L Accounts for Capital Assets and Expensed Assets received the posting.

Expensed item: DR: 6100.XXXX CR: 2190.0000 DR: 3107.0000 DR: 4801.0000 CR: 4901.0000 CR: 5700.0000

Capitalized Asset:

DR: 1750.XXXX CR: 2190.0000 DR: 3107.0000 DR: 4801.0000 CR: 4901.0000 CR: 5700.0000

BL document includes postings to memo accounts:

DR: 8802.0000 CR: 8801.0000

Verify the Special Purpose ledgers, and cost and fund management documents.

VP

Page 102

Test Case Name Test Script Name V & V MethodIFS-R11-AP-ReqChk_1_R70 IFS-R11-AP-ReqChk_1_R70 IFS Disaster Recover 07 2009Owner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:18:27 PMDescriptionThis case will serve as a regression test to verify the functional and accounting steps in the requisition to check process. The following process flow will be tested: Available funds will be verified before processing begins to ensure that funds are

BCP Sub-process - 85 Verify in RTS or obtain manual Receipt and Acceptance (Commercial A/P)

217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo)Pre-Condition Available funds must be available in the test system. The test fund value being used will be 08080912D. The test functional area being use will be 2B. Run the status of funds report to verify available fund. The test will execute one iteration ofPost ConditionVerify that all accounting transactions are posted correctly and that payments are generated as expected.Acceptance CriteriaN/AIterationsDisaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3Disaster Recovery 07 2009

RequirementsAP78 The system shall have the ability to automatically generate payable transactions based on Receipt and Acceptance, Vendor Invoice and Procurement Action data, when matching criteria is met.AP433 The system shall have the ability to change the payment due date on an invoice.CORE367.2 Check informationCORE367.3 Wire transfer (routing and account numbers, type i.e. checking/savings)

Test Type Tracking No.AP - Accounts Payable See RTVM

Page 103

Manual Script Name: IFS-R11-AP-ReqChk_1_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:17:43 PMManual Script Creation Date: 5/16/2011 2:17:36 PM

Step Description Note Type

1 CASE DESCRIPTION: This case will serve as a regression test to verify the functional and accounting steps in the requisition to check process. The following process flow will be tested: (Note: This Regression test will be tested differently depending on the data used - i.e. manually created data, converted data and and interfaced data availability.

Available funds will be verified before processing begins to ensure that funds are available for testing. Fund 08080912D and functional area 2B will be used in this testA purchase requisition (Commitment) will be created manually by the tester. All budgetary, accounting and special ledger impacts will be verified after the posting is completedThe created purchase requisition will be converted to a purchase order (obligation) manually.A goods receipt (movement type 103) and an acceptance (movement type 105) will be processed against the purchase order. All related accounting documents with the acceptance transaction will be reviewed and verified.An invoice will be created and posted against the outstanding obligation. All accounting documents will be verified via document overview and vendor line item display. The RE document will be reviewed and validated. Payment execution will be processed to ensure that the due invoice is recognized and paid. The resulting payment document (ZP document type) will be reviewed and verified.Treasury confirmation will be executed and the resulting general ledger impact will be verified.

SAP Transaction Codes:Create PR - ME51NModify PR - ME52NDisplay PR - ME53NCreate PO - ME21NModify PO - ME22NDisplay PO - ME23NDisplay Material Document - MB03

Step

2 PRE-CONDITION FOR THE CASE: This test case may be executed either by creating a 6/28/05 Lindy Step

Page 104

requisition (PR) in RTS and having it interface (do all the steps), OR, finding an OQ requisition (see how in step 4) and then skipping the interface steps and going to Step 17. Check with the testing coordinator to determine how this test should be executed.

When doing an RTS requisition, there must be funds available in the test system. The test fund value being used will be a current FY fund. Run the status of funds report (ZIRSFSTR) to verify available funds.In either case (creating a new requisition in RTS OR using an existing requisition in IFS), be sure the requisition has over $100 so work flow will be tested.The test will execute one iteration of the requisition to check process using a non-government vendor.

Bassichis- added note that req must be over $100

6/7/05 Lindy Bassichis- removed reference to functional area 1d and fund 03040919d.- added information on 2 ways to test - with interface, or without interface

3 POST-CONDITION FOR THE CASE: Verify that all accounting transactions are posted correctly and that payments are generated as expected.

Step

4 a) To find available funds - (do this when this test IS going to interface a requisition/PR). Execute the custom status of funds report to verify available funds exist for a current FY fund/functional area (see the Pre-Condition). Use the test case steps 6-16 for creating a PR to be interfaced.

To see if funds are available before having a PR created in RTS do the following:1. Execute transaction ZIRSFSTR2. Fund = 11110912D3. FM Area = 2009 (should default)4. Fiscal Year = current FY5. To fiscal year = blank6. Period = 0 (should default)7. To Period = 16 (should default)8. Budget Version = 0 (should default)9.Functional area = 2B10. Execute the report ZIRSFSTR to display COED (Commitments/Obligations/Expenditures/Disbursement) status for the allotment being consumed in this test case.{ Tcode: ZIRSFSTR}

02/17/2005 Willy R- added 'b)' information

6/7/05 Lindy Bassichis- Replaced "%03040919D%" with 'current FY fund'

6/21/05 Lindy Bassichis- Changed transaction to be ZIRSFSTR (was

Step

Page 105

b) To find a requisition/PR which has already interfaced - (for when this test isn't going to interface a PR):- Execute ZUNLIQ_COMMIT and identify interfaced/converted requisition that has unexpired funding. - Look for an OQ requisition that has an item line over $100, take note of requisition number _8P253WIB00___________________- drill down on requisition's account assignment tab to view fund and functional area. take note of fund and functional area 08080912D, 2B - View contact person tab and verify that the requisition was created by "Batch Administrator"- View Quantities/Dates tab to confirm open quantity on requisition- Skip steps 5-16 because RTS/IPS is not being tested

...

ZIRSFST)

2/17/2006 LWheelerAdded To Fiscal Year should = current FY not blank

5a.) The custom Status of Funds report is executed and the user is presented with values for original budget, commitments, obligations, expenditures and disbursements for the specified fund. Verify that there is available budget so that commitments can be posted. Drill into the Functional area to verify funding availability.

b.) List of available budget, commitments, undelivered orders and expenditures for various funds in general at different levels.

VP

6 **************************DO NOT DO THROUGH STEP 16*****************************************

Enter a requisition in RTS for $1000 for the following accounting strip.Material group: J070Fund: 03040919DFunctional Area: 1DCost Center: W117011Internal Order:

This assumes use of OQ type of requisition. If regression testing uses converted data, then skip to step 9

Step

7 Verify commitment notification xml file accurately represents the requisition entered. VP

8 Execute IPS-RTS interface. Step

Page 106

9 Verify GL account "%6100.257A%" is automatically derived from material group J070 and is automatically populated in the G/L account field located on the account assignment tab of the purchase requisition.

If JO99A is not used. Verify that the GL account is accurately derived from the selected material group.

The user is presented with a message confirming that the requisition was saved with no errors.

VP

10 Verify the requisition loaded successfully 1. Enter transaction ME53N (requisition display)2. Click on Purchase Requisition(Other Requisition3. In the resulting popup window, enter requisition number of the interfaced requisition 4. Verify the material data tab has the appropriate legacy document and line number in the Vendor Material Number field. 5. Verify account assignment tab has the appropriate data

{ Tcode: ME53N}

Step

11Review the accounting document details related to the requisition (commitment)1. From the resulting list of associated documents, click on the Accounting document2. Verify the debit and credit postings are made to the proper accounts.

{ Tcode: ME53N}

Step

12 The budgetary ledger document is displayed (Document type BL)

The following line items should be verified:

Debit (posting key 40) to account 4610.2000 (ALLOTS REALIZED RES) for the total requisition amount Credit (posting key 50) to account 4700.0000 (Commitments) for the total requisition amount

VP

13 Review the Special Purpose ledger document related to the requisition1. From the resulting list of associated documents, click on the Spec. purpose ledger

Step

Page 107

document2. Click on each entry to verify the details of the special ledger impact and verify the postings{ Tcode: ME53N}

14 The special purpose ledger document should appear twice, representing an entry in ledger 95 (95) and in the TIER ledger (ZT).

Each special ledger entry should reflect the requisition amount and the affected GL accounts (4610.2000 and 4700.0000)

Verify that the fund value was correctly included in the special ledger posting. ("%03040919D%" in this case)

VP

15 Review the Funds Management Document related to the requisition1. From the resulting list of associated documents, click on the Funds Management doc

{ Tcode: ME53N}

Step

16 The funds management document number should be equal to the requisition number

Verify that the following fields are correct:

Amount Fund Funds CenterFunctional areaCommitment item

VP

17 Execute the custom status of funds report and verify that the commitment value is reported accurately1. Execute transaction ZIRSFSTR2. Fund = 11110912D3. FM Area = 2009 select option (should default)4. Fiscal Year = current FY (should default)5. To fiscal year = current FY (should default)6. Period = 0 parameter (should default)7. To Period = 16 parameter (should default)8. Budget Version = 0 parameter (should default)9. Functional Area= 2B10. Execute the report

6/21/05 Lindy Bassichis- chnaged transaction to be ZIRSFSTR instead of ZIRSFST.

Step

Page 108

{ Tcode: ZIRSFSTR}

18Verify that:The Commitment total reported reflects the value of the posted commitment. ( in this case it should be increased by the dollar amount of the commitment) (Open commitments)

(N/A when using interfaced requisitions)

VP

19 Create a manual purchase order (obligation) from the requisition (Commitment) 1. Execute transaction ME21N2. Choose the Manual Obligation document type3. Enter a valid commercial vendor in the Vendor field: 10169 4. Click on the Document Overview On icon 5. Click on the Selection Variant icon to execute the purchase requisition list report6. On the resulting list, click on Purchase Requisitions. Purchase requisition number = "Requisition # noted in step 4" 7. Execute the report8. Choose the requisition from the resulting output by clicking on it once. It should now appear highlighted in orange9. Click and hold on the highlighted requisition and drag the mouse pointer to the shopping cart icon located to the left of the document type. Change the $ amount to $3000NOTE: Make sure that the "goods receipt" box is checked on the delivery tab10. Save the obligation12. Note the system-generated obligation number

{ Tcode: ME21N}

6/28/05 Lindy Bassichis- added comment that $ amount needs to be over $100.00

Step

20 Verify the Manual Obligation posted successfully.

Obligation # = 1XXXXXXXXX

VP

21 Review the accounting document details related to the purchase order (obligation)1. From the resulting list of associated documents, click on the Accounting document2. Verify the debit and credit postings are made to the proper accounts. { Tcode: ME23N}

Step

22 The budgetary ledger document is displayed (Document type BL)

The following line items should be verified:

VP

Page 109

Debit (posting key 40) to account 4700.0000 (Commitments) for the total requisition amount Credit (posting key 50) to account 4801.0000 (Undelivered orders obligations unpaid) for the total requisition amount

23 Review the Special Purpose ledger document related to the purchase order (obligation)1. From the resulting list of associated documents, click on the Spec. purpose ledger document2. Click on each entry to verify the details of the special ledger impact and verify the postings

{ Tcode: ME23N}

Step

24 The special purpose ledger document should appear twice, representing an entry in ledger 95 (95) and in the TIER ledger (ZT).

Each special ledger entry should reflect the requisition amount and the affected GL accounts (4700.0000 and 48010000)

Verify that the fund value was correctly included in the special ledger posting.

VP

25 Review the Funds Management Document related to the purchase order (obligation)

1. From the resulting list of associated documents, click on the Funds Management doc

{ Tcode: ME23N}

Step

26 The funds management document number should refer to the manually created PO

Verify that the following fields are correct:

Amount Fund Funds CenterFunctional Area Commitment Item

VP

27a.) Execute the custom status of funds report and verify that the obligation value is

6/9/05 Lindy Bassichis

Step

Page 110

reported accurately1. Execute transaction ZIRSFSTR2. Fund = 11110912D3. FM Area = 2009 select option (should default)4. Fiscal Year = current FY (should default)5. To fiscal year = current FY (should default)6. Period = 0 parameter (should default)7. To Period = 16 parameter (should default)8. Budget Version = 0 parameter (should default)9. Functional Area= 2B10. Execute the report{ Tcode: ZIRSFSTR}

b.) Execute TCode "ZUNLIQ_OBLIG" to generate a report on aging of unliquidated obligations using Fund account above

- replaced ZIRSFST with ZIRSFSTR

28 a.) Verify that: Commitment total reported was reduced by the obligation amountThe Obligation total that is reported increased by the obligation amount.

b.) Verify that the system generates a report on aging of unliquidated obligations for the fund selected

VP

29 Enter an invoice against the purchase order1. Execute transaction MIR72. Invoice Date =Date within the current open period3. Purchase order = Obligation created earlier in the test case4. Hit enter5. Reference = Any text, in this case enter REGRESSION TEST6. Amount =$110POAmount=same amout as #6Quanity=same amount as #6

7. Hit enter8. Click on the payment tab9. Payment terms = Z00010. Payment method = 'D' (EFT) 11. Payment Blocked= "for invoiced verification12. Click on the ******SAVE A COMPLETED BUTTON******13. Note the created document = __________{ Tcode: MIR7}

View invoice using MIR6 & MIR4

Step

Page 111

30 An invoice document is created. {Tcode: MIR6}

Verify that the invoice remains in the parked as completed statusProc. By: Leave blankDocument #: Leave BlankEntry Type: Select Held/parked Invoice Status Section: select all buttons

6/9/05 Lindy Bassichis- added transactions MIR6 & MIR4

VP

31 If this is the first posting for a new month, you will have to open the approporiate MM period using Tcode MMPVCompay code 2009 (there are two of them)Period = new MM periodFiscal Year = current Fiscal YearLeave "Check and Close Period" radial activeSave

Step

32 Post a goods receipt against the manual obligation1. Enter transaction MIGO2. Purchase Order = previously created obligation (Step 19)3. Movement type = 103 (receive only) ( next to GR from blocked )4. Hit the enter key, enter, enter5. Click on the Item Okay check box 6. Save the transaction7. Note the material movement document created; Document created = ______________

{ Tcode: MIGO}

02/17/2005 R8 note: Execute MB03

Step

33 {Tcode: MB03}A goods receipt is posted against the manually created obligation. There is no financial impact made so there are no accounting documents to verify.

7/27/2005 Valerie JonesTcode MB03

VP

Page 112

34 Post an acceptance material movement against the manual obligation1. Enter transaction MIGO2. Purchase Order = previously created obligation3. Movement type = 105 ( next to GR from blocked )4. Hit the enter key, enter, enter5. Click on the Item Okay check box 6. Save the transaction7. Note the material movement document created

{ Tcode: MIGO}

Step

35 An acceptance transaction is posted against the manually created obligation. VP

36 View the accounting impact of the 105 movement type1. Execute transaction MB032. On the resulting screen, enter the material movement document noted (for the 105 movement type)3. Enter current FY in the Fiscal Year select option4. Click on Overview icon5. Click on the Accounting Documents button

{ Tcode: MB03}

6/28/05 Lindy Bassichis- corrected # 4 to be Overview icon

Step

37 The 105 material movement document is displayed to the user.

All accounting documents related to the 105-movement type are displayed.

VP

38 Verify the BL accounting document generated1. From the list of related documents, click on the first accounting document 2. Verify the postings{ Tcode: MB03}

Step

39 The following line items should be verifiedDebit (posting key 40) to account 3107.0000 (Unexpended appropriations used)Debit (posting key 40) to 4801.0000 (Undelivered orders-obligations, unpaid)Credit (posting key 50) to 4901.0000 (Delivered orders obligations unpaid)Credit (posting key 50) to 5700.0000 (Expended Appropriations)

6/9/05 Lindy Bassichis- replaced 'Unexpected' with 'Unexpended'

VP

40 Verify the PE (goods receipt) accounting document Step

Page 113

1. From the resulting list of related documents, click on the second accounting document)2. Verify the postings{ Tcode: MB03}

41 The following line items should be verifiedDebit (posting key 81) to account "%6100.2523%"(Operating Expenses - derived when the purchase requisition was created (from the material group); IN SIT2 used = "%6100.2611%"Credit (posting key 96) to 2190.0000 (Other accrued liabilities)

VP

42 Verify the special purpose ledger postings (ledger 95 and ZT ledger)1. From the resulting list of related documents, click on the Spec. purpose ledger which correlates to the BL Accounting document postings (in step 39)2. Verify the postings{ Tcode: MB03}

6/21/05 Lindy Bassichis- added clarification that the special ledger being verified should correlate to the BL accounting documents

Step

43 There should be two postings made to the special ledger, one in ledger 95 and one in ledger ZT. The postings should reflect the postings made in the BL accounting documents:

Debit Posting key 40) to account 3107.0000 Debit (posting key 40) to 4801.0000 Credit (posting key 50) to 4901.0000 Credit (posting key 50) to 5700.0000

6/21/05 Lindy Bassichis- added clarification that the special ledger being verified should correlate to the BL accounting documents

VP

44 Verify the special purpose ledger postings (ledger 95 and ZT ledger)1. From the resulting list of related documents, click on the Spec. purpose ledger which correlates to the PE Accounting document postings (in step 41)2. Verify the postings{ Tcode: MB03}

6/21/05 Lindy Bassichis- added clarification that the special ledger

Step

Page 114

being verified should correlate to the PE accounting documents

45 There should be two postings made to the special ledger, one in ledger 95 and one in ledger ZT. The postings should reflect the postings made in the PE accounting documents:

Debit to account "%6100.2523%" Credit to account 2190.0000

6/21/05 Lindy Bassichis- added clarification that the special ledger being verified should correlate to the PE accounting documents

VP

46 Verify the cost accounting document1. From the resulting list of related documents, click on the cost accounting document2. Verify the posting{ Tcode: MB03}

Step

47 Verify that the proper cost center is reflected in the document (in this case QE7000) and that the proper GL account is referenced. In this case, account "%6100.257A%" was derived at the time the purchase requisition was created. (Remember to click on the plus sign to get to the cost center level

VP

48 Verify the Funds Management Document1. From the resulting list of related documents, click on the funds management document2. Verify the posting{ Tcode: MB03}

Step

49 Verify that the proper fund, fund center and commitment item are referenced in the posting. In this case:

Fund:Fund Center Commitment Item:

VP

Page 115

50 Execute the custom status of funds report and verify that the obligation value is reported accurately1. Execute transaction ZIRSFSTR2. Fund = 11110912D3. FM Area = 2009 select option (should default)4. Fiscal Year = current FY (should default)5. To fiscal year = current FY (should default)6. Period = 0 parameter (should default)7. To Period = 16 parameter (should default)8. Budget Version = 0 parameter (should default)9. Functional Area= 2B10. Execute the report{ Tcode: ZIRSFSTR}

6/9/05 Lindy Bassichis- replaced transaction ZIRSFST with ZIRSFSTR

Step

51 Verify that:The Obligation total reported decreased and the Expenditures total was increased by the goods receipt & acceptance amount.

VP

52 { Tcode: MIR4}

Display document number

Select Edit/Display Change

Click on Payment tab, payment block should now show "Free for Payment" which will subsequently send the invoice over to workflow

02/17/2005 R8 note: Click on Save as Complete pushbutton

6/28/05 Lindy Bassichis- corrected payment block instructions from 'tab and change payment block from "Invoice Verification" to show "Free for Payment" ' to ', payment block should now show "Free for Payment" which will subsequently send the invoice over to workflow'

Step

Page 116

53 Invoice document is now free for payment and will move to workflow inbox VP

54 Log in as a workflow approver user to approve the invoice using TCODE SBWP Step

55 Verify the invoice posting1. Execute transaction FBL1N2. Vendor = vendor specified on the PO3. Click on open items; 4. Execute5. Double click on the item to review the document; 6. Click on the document overview icon7. Verify the postings{ Tcode: FBL1N}Accounting document should reflect Dr. 2190.0000, Cr.2110.03008. Change the payment terms to Z000, enabling the payment due date to be changed to today (not applicable if payment terms used is Z000)

VP

56 Release invoice payment block by executing the transaction MRBR

This step is not applicable. Invoice is not blocked

Step

57 Create the payment proposal1. Execute transaction F1102. Run date = current date3. Identification REG1 (can be any value)4. Click on the parameters tab5. Company code = 20096. Payment method =CD7. Next payment date = "%30 days fro current datee%"8. Vendor = vendor specified on the obligation9. Click on Additional Log tab10 Due date check = X11. Payment method selection in all cases = X12. Line items of the payment document = X13. Vendor = vendor specified on the obligation14. Save parameters15. Green arrow back16. Click on the proposal icon17. Start immediately = X

07/27/2005 Valerie JonesDeleted these steps not needed

9. Click on Free selection tab10. Choose document number from the "field name" and enter document number in the "values"

Step

Page 117

18. Green check mark19. View the proposal (Edit(Proposal(Display Proposal){ Tcode: F110}

field11. Document number = FI document number of the posted invoice (RE document from FBL1N)

58 The payment proposal is executed for the specified invoice.

Review the payment proposal to ensure the invoice has been selected and processed.

VP

59 Execute the payment run1. Click on Edit >Payment >Schedule Payment2. Start date = current date (should default)3. Start time = 00:00:00 (should default)4. Click on create payment medium5. Execute6. View the payment list (select Edit>Payment>Payment List from menu; click green check icon if the List Variant window displays){ Tcode: F110}

Take note of payment document number that is displayed as the left most number on the peach colored line of the screendocument number = ___________________________

6/28/05 L Bassichis- added 'from menu; click green check icon if the List Variant window displays'

Step

60 The payment run is executed. Verify, via the payment list that the invoice was processed. VP

61 Verify the payment document (ZP doc type)1. Execute transaction FBL1N2. Vendor = vendor used on obligation3. Company Code = 20094. Click All items; put in date F110 was run5. Execute6. View the payment document generated from the payment execution (document type

6/28/05 L Bassichis- added 'put in date F110 was run'

Step

Page 118

ZP)7. Verify the postings by clicking into document; then click on document overview icon{ Tcode: FBL1N}

62 The following postings should occur:Debit to 2110.0300 (posting key 25)Credit (posting key 50) to 2120.1000 (Disbursements in Trans ADM)

VP

63 Execute the custom status of funds report to view the budgetary account balances before treasury confirmation1. Execute transaction ZIRSFSTR2. Fund = 11110912D3. FM Area = 2009 select option (should default)4. Fiscal Year = current FY (should default)5. To fiscal year = current FY (should default)6. Period = 0 parameter (should default)7. To Period = 16 parameter (should default)8. Budget Version = 0 parameter (should default)9. Functional Area= 2B10. Execute the report{ Tcode: ZIRSFSTR}

6/21/05 Lindy Bassichis- changed transaction to use ZIRSFSTR instead of ZIRSFST

Step

64 Verify that the ZIRSFSTR report remains unchanged from the MIGO postings VP

65 Process Treasury Confirmation 1. Execute transaction FMFG_TREASURY_CONFIR2. Choose variant "20090002"3. Execute4. Choose appropriate schedule number (created in F110)5. Confirm Date = Current Date6. Check number = (any value can be entered within the 9XXXXXXXXXX range7. Local curr. Pmt amnt = total amount of the invoices processed8. Save9. Review the subsequent screen10. Click on Save

{ Tcode: FMFG_TREASURY_CONFIR};

6/21/05 Lindy Bassichis- changed line 9 to say 'review'- added line 10

Step

66 Ensure that treasury confirmation was successfully processed with no errors and record VP

Page 119

the ZV document type that was posted.{Tcode: FB03}

67 NOTE: Wait about 10 mintes before executing this step. It can take several minutes for the postings to take place after running the FMFG_TREASURY_CONFIR transaction. Execute the custom status of funds report to view the budgetary account balances after treasury confirmation

1. Execute transaction ZIRSFSTR2. Fund = 11110912D3. FM Area = 2009 select option (should default)4. Fiscal Year = current FY (should default)5. To fiscal year = current FY (should default)6. Period = 0 parameter (should default)7. To Period = 16 parameter (should default)8. Budget Version = 0 parameter (should default)9. Functional Area= 2B10. Execute the report{ Tcode: ZIRSFSTR}

6/21/05 Lindy Bassichis- changed transaction to use ZIRSFSTR instead of ZIRSFST- corrected To Period to be 16 (not 0)

Step

68 The total expenditures column has decreased by the invoice amount That the total disbursement column has increased by the invoice amount.

VP

69 Verify the correct G/L impact made through Treasury Confirmation1. Enter transaction FB032. Document = ZV Document Number created through Treasury Confirmation3. Company Code = 20094. Fiscal Year = 20045. Enter{ Tcode: FB03}

6/28/05 L Bassichis- changed #5 to say Enter instead of Execute

Step

70 Verify the following postings were made:

Debit to 2120.1000 (Disbursements in Trans -admin) for the disbursement amountCredit to 1010.0110 (SF224 disbursements)

Click on Environment/Accounting Documents from menu; Double Click Accounting document line and verify Debit 4901.0000; Credit 4902.0000

VP

71 Verify the check creation Step

Page 120

1. Execute transaction FCH22. Payment document = ZP document noted in step 593. Paying Company Code = 20093. Fiscal year = "20084. Click green check mark5. Check number is displayed{ Tcode: FCH2}

ORFBL1N; Enter vendor #; Click cleared items radio button, enter as of date; Click on ZP document for the processed payment; Select Environment/Check informationCheck number is displayed

72 Verify that the check created represents the proper amount VP

Page 121

Test Case Name Test Script Name V & V MethodIFS-R11-AP-TAXES_5_R70 IFS-R11-AP-TAXES_5_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:19:08 PMDescriptionRecord a payroll adjustment to record taxable wages and withholding amounts for a traveler prior to any W-2 run.Pre-ConditionTravel Voucher is created IRS-R1-AP-Travel_23Post ConditionTravel voucher is created Acceptance CriteriaVerification points passedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants.BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants.CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs.TRVL508 Maintain and report travel obligation and liquidation information.TRVL509 The system shall maintain and report travel advance and liquidation information.

Test Type Tracking No.ZZ - Other see RTVM

Page 122

Manual Script Name: IFS-R11-AP-TAXES_5_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:18:47 PMManual Script Creation Date: 5/16/2011 2:18:47 PM

Step Description Note Type

1 CASE DESCRIPTION: Record a payroll adjustment to record taxable wages and withholding amounts for a traveler prior to any W-2 run.

Step

2 PRE-CONDITION FOR THE CASE: Travel obligation is created IRS-R11-AP-Travel_23 Step

3 POST-CONDITION FOR THE CASE: None Step

4 FMZ1

Document Type: YAEnterOverall amount:$320Text:001*W*OP/EX TRAN TRAV TRANFund: 11110912DFA:1CG/L account no:6100.2124Cost center:S001000Vendor:Due on:today's date

Overall amount:$15Text:002*W*OP/EX TRAN TRV MILEFund:11110912DFA:1CG/L account no:6100.2118Cost center:S001000Vendor:Due on:today's date

Step

Page 123

Overall amount:$50Text:003*W*OP/EX OT TRN TRV EXPFund:11110912DFA:1CG/L account no:6100.2123Cost center:S001000Vendor:Due on:today's date

Overall amount:$150Text:004*W*OP/EX TRAIN TRVL SUBFund: 11110912DFA:1CG/L account no:6100.2125Cost center:S001000Vendor:Due on:today's date

Overall amount:$12Text:005*W*OP/EX TRAV MNGMT FEEFund: 11110912DFA:1CG/L account no:6100.1245Cost center:S001000Vendor:Due on:today's date

Overall amount:$202.24Text:006*W*OP/EX DOMESTIC RITAFund:11110912DFA:1CG/L account no:6100.1245Cost center:S001000Vendor:Due on:today's date

Overall amount:$10.87Text:007*W*BENEFIT EXP - MEDICFund:11110912DFA:1CG/L account no:6400.1215Cost center:S001000Vendor:

Page 124

Due on:today's date

Overall amount:$320Text:008*W*OP/EX BENEFIT EXP - FITFund:11110912DFA:1CG/L account no:6400.1212Cost center:S001000Vendor:Due on:today's date

SAVECapture document number

5 XK03Enter vendor # and remove purch organiztion and click select all.Enter

Click F8 three (3) times and capture personnel number.

Step

6 Record a payroll results adjustment to add a taxable amount for a traveler prior to any W-2 run. Tcode : PA30

Enter Personnel No. "%2xxxxxxx%" ('the Personnel number should be for the person in the pre-condition case. Use the Vendor in the pre-condition case to get the name, and then find the Personnel No by searching using the name.)Infotype: 0221 Select create iconCheck Date: Current datePay ID: 2 TravelOC reason: 0070Check no.: Use the Travel Obligation number from the pre-condition case "%91xxxxxxxx%"Tax Co.: 2009 W.area : CAFor each Wage Type enter the following: Wage Type: Auth for withholding Amount CLHA $10.00CLOA $200.00CLGA $31.501Z10 $122.62

4/29/05 Lindy Bassichis- Added 'the Personnel number should be for the person in the pre-condition case. Use the Vendor in the pre-condition case to get the name, and then find the Personnel No by searching using the name.'

Step

Page 125

/401 FED $122.62/401 CA $36.33/403 FED $28.16/404 FED $28.16/405 FED $6.58/406 FED $6.58/701 FED $454.12/701 CA $454.12/703 FED $454.12/704 FED $454.12/705 FED $454.12/706 FEd $454.12 Save

---

7 Display HR Data screen Using PA20 with the selected employee number.Enter Personnel No. Infotype: 0221 Select display iconEmployee information present.

VP

8 Execute the Payroll using PC00_M10_CALC.Payroll Area : 04Select Current Period or Other depending on your test caseSelect Employee number used in the above stepPayroll Area :04Reason for payroll: 0070Off cycle payroll C 2 date of 221 record used aboveexecute

Employee information Updated.

Step

9 Execute the transaction to view payroll results using PC_PAYRESULT.Enter employee.Press EnterSelect desired payroll run.Double click on payroll runDouble click on RT (results)Check results compared to what was enetered in PA30 infotype 221 from above

---

VP

Page 126

10 PA30 infotype 221Enter Personnel number "%20000010%" (found in step 4)Infotype 0221Subtype: ADJTSelect create iconCheck Date : current datePAY ID: 4OC reason :0070Check no. Use the Travel Obligation number entered in step 4, "%91xxxxxxx%"Tax co :2009W. area: CAFor each wage type enter the following: Wage Type: Auth for withholding Amount CLHA $ 90.00/401 CA $36.33-/701 CA $454.12-save

Note: when step 8 is completed correctly CLHA will be $100 instead of $10 from step 4---

4/29/05 Lindy Bassichis- Added comments to the 'Personnel number' and the 'Check no' to use the info from step 5.

03-15-2005 V Lambert Changed PAY ID from 04 to 4 as this is a single character field.

02/17/2005 R8 note: delete this sentence: (Need to change state code entered in error from above step from CA to MD and amount for CLHA should have been $100.00)

Step

11 Display HR Data screen Using PA20 with the selected employee number.Enter Personnel No. Infotype: 0221 Select Overview icon

4/29/05 - Lindy Bassichis- Replaced 'Select line

VP

Page 127

Verify the line where 'Payr.ID' is 4, this should be $90.00 (for the CLHA entry from step 8)Employee information present.

for above change' with 'Verify the line where 'Payr.ID' is 4, this should be $90.00 (for the CLHA entry from step 9)'

12 Execute the Payroll using PC00_M10_CALC.Payroll Area : 04Select Current Period or Other depending on your test caseSelect Employee number used in the above stepPayroll Area :04Reason for payroll: 0070Off cycle payroll C 4 date of 221 record used aboveexecute

Employee information Updated.

Step

13 Execute the transaction to view payroll results using PC_PAYRESULT.Enter employee.Press Enter

Double click on payroll runDouble click on TCRT (cumulated tax results)Check results compared to what was enetered in PA30 infotype 221 from above

4/29/05 Lindy Bassichis- Removed 'Select desired payroll run.' from after the 'Press Enter' statement. This was unnecessary and confusing.- Replaced 'Double click on TC RT (results)' with the correction 'Double click on TCRT

VP

Page 128

(cumulated tax results)'

14 Enter state MD and amountsPA30 infotype 221Enter Personnel numberInfotype 0221Select create iconCheck Date : current datePAY ID: 6OC reason :0070Check no. Use the Travel Obligation number entered in step 4Tax co :2009W. area:MDFor each wage type enter the following: Wage Type: Auth for withholding Amount /401 MD $36.33/701 MD $454.12save

---

4/29/05 Lindy Bassichis- Replaced 'Need to enter state MD and amounts from above steps' with 'Enter state MD and amounts', in order to make this less confusing.

Step

15 Display HR Data screen Using PA20 with the selected employee number.Enter Personnel No. Infotype: 0221 Select Overview iconSelect line with Payr.ID = 6. Click on the Spy Glass icon (Choose (F2)). Verify the lines entered in step 12 are present.Employee information present.

4/29/05 Lindy Bassichis- Replaced 'Select line for above change' with 'Select line with Payr.ID = 6. Click on the Spy Glass icon (Choose (F2)). Verify the lines entered in step 13 are present.'

VP

16 Execute the Payroll using PC00_M10_CALC.Payroll Area : 04Select Current Period or Other depending on your test case

4/29/05 Lindy Bassichis- Replaced

Step

Page 129

Personnel number: use Personnel number used in the above stepPayroll Area :04Reason for payroll: 0070Off cycle payroll C 6 date of 221 record used aboveexecute

Employee information Updated.

'Select Employee number used in the above step' with 'Personnel number: use Personnel number used in the above step'

17 Execute the transaction to view payroll results using PC_PAYRESULT.Enter Personnel number from above step.Press Enter

Double click on payroll runDouble click on TCRT (cumulated tax results)Check results compared to what was enetered in PA30 infotype 221(state=MD, lines= /401 and /701) from above

4/29/05 Lindy Bassichis- Replaced 'Enter employee.' with 'Enter Personnel number from above step.'- Removed 'Select desired payroll run.' from after the 'Press Enter' statement.- Replaced 'Double click on TCRT (results)' with 'Double click on TCRT (cumulated tax results)'- Replaced 'Check results compared to what was enetered in PA30 infotype

VP

Page 130

221 from above' with 'Check results compared to what was enetered in PA30 infotype 221(state=MD, lines= /401 and /701) from above'

Page 131

Test Case Name Test Script Name V & V MethodIFS-R11-FM_UserFee1_NYUF_R70 IFS-R11-FM_UserFee1_NYUF_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:26:23 PMDescriptionProcessing of Admin User Fee using No Year User Fee Funds 09XX09U2D

Pre-ConditionMaster data existsPost ConditionVerification points passedAcceptance CriteriaVerification points passedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsUFEE1 IFS shall establish no year user fee fund codes that reference Treasury symbols 20X0912 (taxpayer assistance), 20X0913 (enforcement), and 20X0919 (operations support) for fiscal years 2008 and 2009. Beginning in FY 2010, three new fund codes that referUFEE2 IFS shall utilize the D code as the last character of the fund code which will facilitate transactional processing in the procurement (IPS/RTS), travel (GovTrip), and relocation (GRAS) interfaces.

Test Type Tracking No.ZZ - Other see RTVM

Page 132

Manual Script Name: IFS-R11-FM_UserFee1_NYUF_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner:Manual Script Modification Date: 5/16/2011 2:25:54 PMManual Script Creation Date: 5/16/2011 2:25:19 PM

Step Description Note Type

1 Case Description: Processing of Admin user fee 09XX09U2D(i.e. for FY 2011 use 11XX09U2D)

Step

2 Pre-Condition: Master data exists, vendor is not blocked and vendor has payment method of "U"

Step

3 Post condition: All output data and expected results are correct Step

4 Tcode: FR50

Estimate user fees and user fee fund (budget version 0)Enter FM area: 2009 (IRS)Enter Fund: AAXX54324Enter Version: 0Enter Posting date: today's dateEnter Document Type: A1Enter Fiscal YearHit EnterEntry screen - Payment budget tabEnter Fund Center: IRSEnter Functional Area: ALFA Enter Subtype: APPREnter Commitment Item: ALLOBJ Enter dollar amount: $800,000Save

Step

5 FR60 to view postings. Click Budgetary Ledger buttonA budget document is created and budget loaded to Appropriated.Debit: 4120.0000 - Anticipated Transfers-CY authority.

VP

Page 133

Credit: 4450.0001 - funds not available for commitment

6 TCode: FR58Enter Sender fund: AAXX54324 Receiver fund: AAXX54324Enter Posting date: today's dateEnter Document type: A2Enter Sender year: 2009Enter

From: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $800,000To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOR, Enter Amount in doc. Currency: $800,000

Click document header icon and enter "2009" in year cohort field

SAVE

document number = ________________

Step

7

TCode: FR60Verify postings: DR: 4450/ CR: 4590

VP

8 Tcode: FB50

Collect user fee - application fee of enrolled agents IRS fund $500,000 and $300,000 general fund, Doc.date: today's date, Currency: USD, Posting date: today's date, Reference: xx (Optional), Doc. Type: UF (User fee)

Line 1: Enter G/L account: 1010.0120,Select D/C indicator: Debit, Amount in doc. Currency: $800,000Line 2: G/L account: 5200.UEAG, Credit, Amount in doc. Currency: $500,000, Business area: 0001, Internal order: AUEAG, Fund Center: IRS, Fund:AAXX54324, Functional area: 1CLine 3: Enter G/L account: 5200.UEAG, Credit, Amount: $300,000 Business area: 0001, Internal order: AUEAG, Fund center: IRS, Fund: AAXX0850, FA= 1C

Step

Page 134

<Simulate> button to review accounting documentsSave

9 Left click on 'Document' and then 'Display' (Tcode: FB03)

Doc #:Payment is postedDebit: 1010.0120-224 collectionsCredit:5200.UXXX

View via menu path: Document displayMenu path: Environment> Accounting documents2FI, 2SPL, 1CO and 1FM documents are created

For IRS fund (AAXX54324):Debit: 4114.0000 Credit: 4120.0000

Debit: 4590.0000 Credit: 4630.0000

For general fund (AAXX0850):Debit: 5993.0000Credit: 2985.0002

VP

10 Tcode: FR58

Quarterly user fee transfer from fund AAXX54324 to No year user fee fund 11XX09U2DDoc type: U2 (user fee transfer)

Fixed budget dimensions:Enter Sender fund: AAXX54324Enter Receiver fund: 11XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's dateEnter Posting date: today's date

Step

Page 135

Enter Document type: U2Enter Sender year: 2009Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOR, Enter Amount in doc. Currency: $500,000

To:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $500,000

Click document header icon and enter "2009" in year cohort field

Save

11 FR60 to view postings: Budget is transferred to spending authorityTransfer Out from AAXX54324 Fund:

Debit: 5765.0000-Approp. Earmarked receipts transferred outCredit: 1010.0500-Non SF224 distribution

Debit: 4630.0000 -Unapportioned authorityCredit: 4170.0000-Transfers, current year authority

Transfer In to Direct fund 11XX09U2D:

Debit: 1010.0510-Non SF224 collectedCredit: 5755.0000-Approp. Earmarked trf. in

Debit: 4170.0000-Transfers, current year authorityCredit: 4450.0001-Unapportioned authority

THERE WILL BE NO POSTINGS TO ACCOUNTS 3107 & 5700

VP

12Tcode: FR58

Transfer/distribution of user fee to FinPlanDoc type: A5 (User fee Allt - Auth)

Step

Page 136

Fixed budget dimensions:Enter Sender fund: 11XX09U2DEnter Receiver fund: 11XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A5Enter Sender year: 2009; Receiver year: 2009Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APPR, Amount in doc. Currency: $500,000To:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: APOR, Amount in doc. Currency: $500,000

Save

13FR60 to view postingsBudget is distributed to spending fin planDebit: 4450.0001Credit: 4510.0000

VP

14 Tcode: FR58

Transfer/distribution of user fee to FinPlanDoc type: A6 (User fee APOR to ALLT)

Fixed budget dimensions:Enter Sender fund: 11XX09U2DEnter Receiver fund: 11XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date

Step

Page 137

Document type: A6Enter Sender year: 2009; Receiver year: 2009Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APOR, Amount in doc. Currency: $500,000To:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: ALLT, Amount in doc. Currency: $500,000

Save

15FR60 to view postingsBudget is distributed to spending fin planDebit: 4510.0000Credit: 4610.1000

VP

16 Tcode: FR58

Transfer/distribution of user fee to FinPlanDoc type: A4 (User fee ALLT to AUTH)

Fixed budget dimensions:Enter Sender fund: 11XX09U2DEnter Receiver fund: 11XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A4Enter Sender year: 2009; Receiver year: 2009Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: ALLT, Amount in doc. Currency: $500,000To:Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $500,000

Step

Page 138

Save

17FR60 to verify postings to:Debit: 4610.1000Credit: 4610.2000

VP

18 Tcode: FR58

Reprogram funds between functional areas as follows:Doc type: A4 (User fee ALLT to AUTH)

Fixed budget dimensions:Enter Sender fund: 11XX09U2DEnter Receiver fund: 11XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A4Enter Sender year: 2009; Receiver year: 2009Enter

From:Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $100,000To:Fund center: APPZ, Commitment item: 26, Functional area: 1A Subtype: AUTH, Amount in doc. Currency: $100,000

Save

Step

19FR60 to verify postings to:Debit: 4610.2000 (Functional area 1C)Credit: 4610.2000 (Functional area 1A)

VP

20 Tcode: MIR7 Step

Page 139

Process user fee refund - from general fund (AAXX1807) and from funds retained by IRS (AAXX54324)

Enter Invoice date: today's dateEnter Reference: Regression#Enter Amount: $ 5000Enter: USD (beside amount field)Delete tax code and rate info

Enter Text: Refund enrolled agent

Payment tab:Baseline dt: today's datePmnt term: Z000Enter Pmnt meth: U Pmnt Meth Sup.: 02

Details tab:Select Doc type: UG- Admin User Fee Dsb GeneralEnter Inv. Party:57323Enter Business area: 0001 (Administrative)

G/L account tab:1st line:G/L acct: 5209.UEAG, Debit, Amount: $2000.00,Bus. area: 0001, Order: AUEAG, Fund center: IRS, Fund: AAXX1807, FA: 1C 2nd line:G/L acct: 5209.UEAG, Debit, Amount: $3000.00,Bus. area: 0001, Order: AUEAG, Fund center: IRS, Fund: AAXX54324, FA: 1CEnter vendor details for payment to be sent to (name, address, etc.), as appropriate (use OTV button).

Verify postingsSave as completed

21 Execute Tcode: MIR6 (Remove data in default field "Proc. By". Also, under Entry Type insert a check mark on 'Invoice Posted Online' and "Held/Parked and under Invoice Status insert check marks in all blocks.

Invoice doc #:Invoice document is created in a parked state

VP

Page 140

22 Have AP approver log in and approve the above invoice through workflowTcode: SBWP

Step

23 Invoice is approved and posted VP

24 Tcode: FBL1N

Verify the invoice posting and that it is due for paymentEnter vendor account: vendor number specified on the invoice (57323)Click on open itemsExecuteDouble click on the invoice line item to review the document. If the Address and Bank Data screen appears, left click on the red X icon. Click on the document overview icon

Step

25 FBL1N. The user is presented with a list of open items for the vendor. Click on Overview Icon

Verify the following:Payable for refund Debit: 5209.UEAGCredit: 2110.0500-Acct. pay.

No budgetary posting for general fund (Acct AAXX1807)

For funds retained by IRS (AAXX54324)Debit: 4630.0000 $3000.00Debit: 4120.0000 $3000.00Credit: 4114.0000 $3000.00Credit: 4590.0000 $3000.00Fund = AAXX54324

VP

26 Tcode: F110

Payment issuance of user fee refund Enter Run date: current date (type out can not use short cut)Enter Identification - UFXX (can be any value) (suggest using your intials and then 01,02, etc)

Step

Page 141

Click on the parameters tabEnter Company code: 2009Payment method: UEnter Next payment date: XX/XX/XXXX (next payment date)Enter Vendor: vendor specified on the invoice (to/from)Click on Free selection tabChoose document number from the available fieldsEnter Document number: FI document number of the posted invoice 89000xxxxClick on Additional Log tabCheck Due date Check Payment method selection in all cases Check Line items of the payment document Enter Vendor: vendor specified on the invoice (to/from)Save parametersClick on status tabClick on the proposal iconCheck Start immediately Green check markEnterView the proposal (EditProposalDisplay Proposal) or <proposal> buttonVerify that proposal has no error messagesGreen arrow back

Click on Edit> Payment> Schedule paymentStart date: current date (should default)Start time: 00:00:00 (should default)Click on start immediately & create payment mediumEnter (Enter until status displays orders: # generated and # completed (should be the same)Select <Payment> button to verify the payment.

TAKE NOTE OF ZP doc No. ___________________________

27 FBL1N or FB03. ZP doc.Payment issuance

Debit: 2110.0500-Acct.payCredit: 2120.1000-Disb. In transit

1SPL document is created

VP

Page 142

(as confirmed by Trey Damron, SPL postings are:DR 2110.0500 $2000.00 AAXX1807DR 2110.0500 $3000.00 AAXX54324CR 2120.1000 $2000.00 AAXX1807CR 2120.1000 $3000.00 AAXX54324

28 Tcode: FMFG_Treasury_confir

Treasury Confirmation

Select a Variant by clicking on the Variant button at topSelect the variant: 20090002Execute

Schedule number = from drop down, choose payment runConfirm date : current dateCheck number: (from) Note: Has to start with a 90XXXXXXXX (make up your own number)Check number: (to)Local curr. pmnt amount: total amount of all checks to be runSaveExecute from the subsequent screen

>>> Manual Correction and Confirmation <<<Save after verifying

Display of Bank Statement/Check Deposit List for verification

Step

29

View via Tcode: FB03ZV docFrom general fund:Debit: 2120.1000-Disb. In transitCredit: 1010.0115- SF224 Collections

For general fund(AAXX1807)Debit: 2985.0002-Custodial liab. collectedCredit: 5993.0000-Distrib. of income

No budgetary postings for funds retained by IRS (AAXX54324)2FI, 2SPL documents are created

VP

Page 143

30 The following steps are added to verify that the user can send a screen printout using the network printer:

Using FB03 screen, Click Printer iconOutput Device = *MTC*Select or type in Output Device = MTC-VPSIFS41Make sure that the Spool options are active for: Print Immediately New spool requestClick on Continue buttonHit Green Check mark on Information screenStatus line displays spool number was created for the printout

Take note of spool number = ___________

ORCall TCode ZFMRECFund = AAXX54324ExecuteClick Printer Icon within the Execute Distributed FM Reconciliation: Overview screenClick Columns Displayed pushbar on the Print screenOutput Device = *MTC*Select or type in Output Device = MTC-VPSIFS41Make sure that the Spool options are active on both buttons for : Print Immediately New spool requestClick on Continue buttonHit Green Check mark on Information screenStatus line displays spool number was created for the printout

Take note of spool number = ___________

11/10/09 - steps 30-32 were added to make sure that the network printer is working when the print option is selected

Step

31 Verify the print output for the screen was sent to the network printer

VP

32 TCode SP02 Confirm that the Output Controller: List of Spool Requests screen displays the spool number noted above with a status of completed

VP

Page 144

Page 145

Test Case Name Test Script Name V & V MethodIFS-R11-FM_UserFee4_NYUF_R70 IFS-R11-FM_UserFee4_NYUF_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:27:58 PMDescriptionProcessing of Prior year collected No Year User Fee Funds 08XX09U~D

Pre-ConditionMaster data existsPost ConditionVerification points passedAcceptance CriteriaVerification points passedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsUFEE4 IFS shall utilize adjustment accounting to record adjustments to prior year obligations, expenditures, and disbursements that mirror the postings in the direct appropriated funds.UFEE1 IFS shall establish no year user fee fund codes that reference Treasury symbols 20X0912 (taxpayer assistance), 20X0913 (enforcement), and 20X0919 (operations support) for fiscal years 2008 and 2009. Beginning in FY 2010, three new fund codes that referUFEE2 IFS shall utilize the D code as the last character of the fund code which will facilitate transactional processing in the procurement (IPS/RTS), travel (GovTrip), and relocation (GRAS) interfaces.

Test Type Tracking No.ZZ - Other see RTVM

Page 146

Manual Script Name: IFS-R11-FM_UserFee4_NYUF_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner:Manual Script Modification Date: 5/16/2011 2:26:48 PMManual Script Creation Date: 5/16/2011 2:26:47 PM

Step Description Note Type

1 Case Description: Processing of Prior year collected No Year User Fee Funds 08XX09U~D (i.e. for FY 2011 use 10XX09U~D)

Step

2 Pre-Condition: At the beginning of the FY as part of YE close, the YE close has been completed, and period 1 activity is ready

Step

3 Post condition: Verification steps passed

Step

4 Tcode: FR58

Quarterly user fee transfer Doc type: U8

Fixed budget dimensions:Enter Sender fund: AAXX5432Enter Receiver fund: AAXX5432

General parameters:FM area: 2009Enter Version: 0Document date: today's dateEnter Posting date: today's dateEnter Document type: U8Enter Sender year: 2011Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $33,333

Step

Page 147

To:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOS, Enter Amount in doc. Currency: $33,333

Click document header icon and enter "2009" in year cohort field

Save

5 FR60 to view postings:

DR: 4450.0001; CR 4630

VP

6Tcode: FR58

Quarterly user fee transfer from fund AAXX5432 to PY NYUF fund 10XX09U2DDoc type: U5 (user fee transfer)

Fixed budget dimensions:Enter Sender fund: AAXX5432Enter Receiver fund 10XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's dateEnter Posting date: today's dateEnter Document type: U5Enter Sender year: 2011Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOS, Enter Amount in doc. Currency: $33,333

To:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $33,333

Click document header icon and enter "2009" in year cohort field

Step

Page 148

Save

7 FR60 to view postings: Budget is transferred to spending authorityTransfer Out from AAXX5432 Fund:

Debit: 5765.0000Credit: 1010.0500

Debit: 4630.0000Credit: 4190.0000

Transfer In to fund 10XX09U2D

Debit: 1010.0510Credit: 5755.0000

Debit: 4190.0000Credit: 4450.0001

THERE WILL BE NO POSTINGS TO 5700 & 3107 ACCOUNTS

VP

8Tcode: FR58

Transfer/distribution of user fee to FinPlanDoc type: A5

Fixed budget dimensions:Enter Sender fund: 101XX09U2DEnter Receiver fund: 10XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A5Enter Sender year: 2011 Receiver year: 2011Enter

Step

Page 149

From:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APPR, Amount in doc. Currency: $33,333To:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APOR Amount in doc. Currency: $33,333

Save

9FR60 to verify postingsDebit: 4450.0001Credit: 4510.0000

VP

10 Tcode: FR58

Transfer/distribution of user fee to FinPlanDoc type: A6

Fixed budget dimensions:Enter Sender fund: 10XX09U2DEnter Receiver fund: 10XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A6Enter Sender year: 2011; Receiver year: 2011Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APOR, Amount in doc. Currency: $33,333To:Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: ALLT, Amount in doc. Currency: $33,33Save

05/15/2009 - as redlined by Angela S. of IRS/CFO during test execution on 05/08/2009, the stmt "Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: ALLT, Amount in doc. Currency: $33,333" will be replaced instead by "Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA

Step

Page 150

Subtype: ALLT, Amount in doc. Currency: $33,333"

11FR60 to verify postingsDebit: 4510.0000Credit: 4610.1000

VP

12Tcode: FR58

Transfer/distribution of user fee to FinPlanDoc type: A4 (User fee Allt - Auth)

Fixed budget dimensions:Enter Sender fund: 10XX09U2DEnter Receiver fund: 10XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A4Enter Sender year: 2011; Receiver year: 2011Enter

From:Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: ALLT, Amount in doc. Currency: $33,333To:Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $33,333Save

Step

13FR60 to verify postingsDebit: 4610.1000Credit: 4610.2000

VP

Page 151

14 Process reprogramming of 10XX09U2D funds using A4

Tcode: FR58Transfer/distribution of user fee to FinPlanDoc type: A4 (User fee AUTH to AUTH)

Fixed budget dimensions:Enter Sender fund: 10XX09U2DEnter Receiver fund: 10XX09U2D

General parameters:FM area: 2009Enter Version: 0Document date: today's date Posting date: today's date Document type: A4Enter Sender year: 2011; Receiver year: 2011Enter

From:Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $11,111To:Fund center: APPZ, Commitment item: 26, Functional area: 1A Subtype: AUTH, Amount in doc. Currency: $11,111Save

Step

15FR60 to verify postingsDebit: 4610.2000 (Functional area 1C)Credit: 4610.2000 (Functional area 1A)

VP

Page 152

Test Case Name Test Script Name V & V MethodIFS-R11-FM-155_5_R70 IFS-R11-FM-155_5_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedwrussell jgarci23 5/16/2011 2:19:50 PMDescriptionCreate a Forecast of Revenue to validate a Customer Reconcilliation Account and Trading Partner number with a Revenue G/L Account.

Pre-ConditionCases IFS-R1-FM-155_1thru _3 verified OKPost ConditionError Message generated for Forecast of Revenue when G/L account and Customer (trading partner) mismatch occurs. Match between G/L account and customer(trading partner) results in Forecast Revenue being posted.Acceptance CriteriaRevenue forecast references to Acct. 5200.0002 - Revenue for Services - Non Federal, IO No. B3xxxxxxx, ACLI Customer ID xxxxx, Delivery due on xx/xx/xxxx. Verified postings as follows: DR: 4221.0000 at P101, CR 4210.0000 at P101. Document parked. IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE118 The system shall record and maintain reimbursable agreements so that information can be reported monthly.BE119 The system shall record and maintain reimbursable agreements so that information can be reported quarterly.BE120 The system shall record and maintain reimbursable agreements so that fiscal year-to-date information can be reported.BE121 The system shall record and maintain reimbursable agreements so that inception-to-date information can be reported.

Test Type Tracking No.ZZ - Other see RTVM

Page 153

Manual Script Name: IFS-R11-FM-155_5_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:19:27 PMManual Script Creation Date: 5/16/2011 2:19:27 PM

Step Description Note Type

1 Case Description:Create a Forecast of Revenue to validate a Customer Reconcilliation Account and Trading Partner number with a Revenue G/L Account.

Step

2 Pre-condition: Cases IFS-R1-FM-155_1 through _3 verified okCustomer:Fed=732 Social Security Administration (TP# 2800)Non-Fed= 29 Commonwealth of Puerto RicoFed(Treas)=992 United States Mint (TP# 2016)

Step

3 Post-condition: Error Message generated for Forecast of Revenue when G/L account and Customer (trading partner) mismatch occurs. Message says " GL rev account inconsistent w/recon account on customer xxx on line item xxx". Match between G/L account and customer(trading partner) results in Forecast Revenue being posted.

Step

4 T Code FMV1Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=FED, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0001, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Line 2::Overall amount= $75,000, Text=Non-Fed, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0002, Order= F7001162007, Cutomer=29, Due on= (today's date + 30 days). Line 3: :Overall amount= $75,000, Text=Treasury, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0003, Order= MISCREV, Cutomer=992, Due on= (today's date + 30 days). Click on header (hat) icon and fill in Reference field in Additional data section with the Order number used above. Save

Combined previous step 4 and 5 because they were the same action.WJR 01/03/200602/08/2006 - LWheelerStep 4 Change G/L Acount for customer 29 from 5200.0001 to

Step

Page 154

5200.0002

06/20/2006---added instruction for filling in header info.

5 T Code FMV3

Verify completeness of forecast at fund center level; The opening document shows :Overall amount= $75,000, Text=FED, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0001, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Line 2::Overall amount= $75,000, Text=Non-Fed, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0002, Order= MISCREV, Cutomer=29, Due on= (today's date + 30 days). Line 3: :Overall amount= $75,000, Text=Treasury, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0003, Order= MISCREV, Cutomer=992, Due on= (today's date + 30 days) Then go to Environment, click "Follow-on Document". There are 3 documents: Accounting Document, Special Purpose Ledger, and FM Document. Click on Accounting document to see postings: Dr. 4221.0000 - Unfilled customer order without advance, Cr. 4210.0000-anticipated reimbursable and other income. Click FM Document, the document will show postings to Fund 11110913R, Fund Ctr LMSB and Commitment Item 5200.

Combined previous step 6 and 7 because they were the same action.WJR 01/03/200602/08/2006 - LWheelerStep 5 Change G/L Acount for customer 29 from 5200.0001 to 5200.0002

VP

6 T Code FMV1Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=FED, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0001, Order= MISCREV, Cutomer=29, Due on= (today's date + 30 days). Enter

Step 6-11added 01/05/2006

Step

7 Error messgage should appear: GL rev account inconsistent w/recon account on customer 29 on line item 001. Click on red ball with white x to cancel transaction.

VP

8 T Code FMV1Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=Non-Fed, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0002, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Enter

Step

Page 155

9 Error messgage should appear: GL rev account inconsistent w/recon account on customer 732 on line item 001. Click on red ball with white x to cancel transaction.

VP

10 T Code FMV1Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=Treasury, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0003, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Enter

Step

11 Error messgage should appear: GL rev account inconsistent w/trading partner for customer 732 on line item 001. Click on red ball with white x to cancel transaction.

07/05/2006 - LWheelerChanged "w/recon account on" to "w/trading partner for".

VP

Page 156

Test Case Name Test Script Name V & V MethodIFS-R11-FM-REIMB-NonFed_R70 IFS-R11-FM-REIMB-NonFed_R70 IFS FY 2010 CR/SROwner Modified By Date Modifieddariola jgarci23 5/16/2011 2:20:39 PMDescriptionReimbursable process for a non federal customer: create reimbursable agreement, apply advance payment, create an invoice/billing document after work is performed, apply the invoice to the advance, clear invoice with the payment and demonstrate that the cuPre-ConditionDirect fund 08080913D and reimbursable fund 08080913R existPost ConditionPosting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.Acceptance CriteriaPosting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE24 Record and control funds that receive other budgetary authority in addition to appropriations, and identify the type of authority.BE113 Check available funds for obligating documents (including amendments to obligating documents resulting in a change to dollar amounts or to the classification structure.)BE115 Adjust available fund balances as reimbursable orders are accepted. In the case of reimbursable orders from the public, an advance must also be received before additional funding authority is recorded.BE118 The system shall record and maintain reimbursable agreements so that information can be reported monthly.BE119 The system shall record and maintain reimbursable agreements so that information can be reported quarterly.BE120 The system shall record and maintain reimbursable agreements so that fiscal year-to-date information can be reported.BE121 The system shall record and maintain reimbursable agreements so that inception-to-date information can be reported.BE122 The system shall allow the creation of budget authority in the system when a reimbursable agreement is established.BE134 The system shall allow the transfer of expenditures between budgetary accounts.BE136 The system shall be able to identify between reimbursements when allocating funds from highest level to lower levels.

Test Type Tracking No.ZZ - Other See RTVM

Page 157

Manual Script Name: IFS-R11-FM-REIMB-NonFed_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:20:13 PMManual Script Creation Date: 5/16/2011 2:20:12 PM

Step Description Note Type

1 CASE DESCRIPTION: Reimbursable process for a non federal customer: create reimbursable agreement, apply advance payment, create an invoice/billing document after work is performed, apply the invoice to the advance, clear invoice with the payment and demonstrate that the customer account balance reflects the activities of remaining advance

Step

2 PRE-CONDITION FOR THE CASE: Direct fund 11110913D and reimbursable fund11110913R exist

Step

3 POST-CONDITION FOR THE CASE: Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.

Step

4 T-code KO01 to create an internal order for a commercial customer. Enter IO Type Z002EnterEnter Internal Order No. RAXXXXXX (please make up a number). Hit Enter and then SAVE NOTE: if RAXXXXXX already exists, create a new internal order number for this test.

05/09/2007: Note based on change transported into RT1 for reimburseables as confirmed by Asiah Hassan. For reimburseables, the internal order has to be always prefixed by "RA"

Step

5 Once hit SAVE, a screen appears with a message at the bottome of the screen, stating " Order was created with number RAXXXXXX"

VP

6 T-code KO02

To release the internal order. The Change Internal Order: Initial Screen appears. Click Master Data, and select the Control Data tab. The status should show "CRTD". Click RELEASE button, status will change to "REL".Save

Step

Page 158

7 After hit RELEASE, a screen appears with a message at the bottom of the screen, stating "Order has been Released", hit SAVE

VP

8 TCode: FR50

Enter budgetary authority for a reimbursable fund Enter Fund: 11110913R (Reimbursable fund)Enter FM area: 2009 Version: 0Enter Posting date: today's dateEnter Document Type: F1Enter Fiscal Year (should default)Hit EnterEntry screen - Payment budget tabEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APPREnter dollar amount: $50,000Save

Note: Document #

Step

9 TCode: FR60

A budget document is created and budget loaded to Appropriated.

To view posting:Debit: 4210.0000Credit: 4450.0001

FI Doc #:SPL Doc#:

FI Doc #:SPL Doc#:FM Doc#:

VP

10 TCode: FR58

To perform apportionment by OMB, transfer budgetEnter Sender Fund: 11110913REnter Receiver Fund:11110913R

Step

Page 159

Version: 0Document Date: todays date (default)Enter Posting date: todays dateEnter Document type: F2Sender year: default is current yearEnter receiver year: current yearHit Enter

Entry screen Payment budget tabLine 1 sender radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APPREnter dollar amount: $50,000

Line 2 Receiver radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APOREnter dollar amount: $50,000Save

Note: Document #

11 TCode: FR60

To view the postings -A budget document is created and budget moved to Apportioned.Debit: 4450.0001Credit: 4590.0000

FI Doc #:SPL Doc#:

FI Doc #:SPL Doc#:FM Doc#:

VP

12 TCode: FR58

To transfer budgetEnter Sender Fund:11110913R, Receiver Fund:11110913RVersion: 0

05/20/08 jg - ADDED ENTER YEAR COHORT = "2009" ON

Step

Page 160

Document date: today's date (default)Enter Posting date: today's dateEnter Document type: F3Sender year: current yearReceiver year: current yearHit enterEntry Screen - Payment Budget tabLine 1 - Sender radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APOREnter Dollar amount: $10,000Line 2 - Receiver radio buttonEnter Fund Center: CIDVEnter Commitment item: 26Enter Functional area: 7CEnter subtype: AUTHEnter Dollar amount: $10,000

ENTER YEAR COHORT = "2009" ON DOCUMENT HEADER SCREEN. ALSO, ENTER RAXXXXXXXX ON TEXT FIELDSave

Note: Document #---

DOCUMENT HEADER SCREEN. ALSO, ENTER ra#XXXXXX ON TEXT FIELD before SAVE action

13 FR60

To view the posting (doc # 0500xxxxxx).

Budget moved to Authorized and new Fund Center at Fin Plan level.Debit: 4590.0000Credit: 4610.2000

FI Doc #:SPL Doc#:

VP

14 TCode: FMV1

To create a forecast of revenueEnter Document Type: FADocument date: today's date (default)

JT 06/08/05 Changed 'Overall amount' from $10,000 to

Step

Page 161

Posting date: today's date (default)Company code: 2009Enter currency: USDEnterOver view screen Enter Document Text: Forecast of revenue reimbursable Non-FedEnter Overall amount: $12,000Enter Item text: Non-FedEnter Fund center: CIDVEnter Fund: 11110913REnter Functional area: 7CEnter G/L Account: 5200.0002Enter Internal Order: RAXXXXXX (Use Internal Order number created above)Enter Customer: 29 (AT&T)Enter Due on date: BLANK (Seetha Krishnan told us on 12/30/2003 to leave it blank)"Header data" iconAdditional data section:Enter Reference: (optional) enter reimbursable agreement # RAXXXXXXSave

Note: Document #

---

$12,000 to eliminate an error message at Step 26/Tcode FB70 - Create billing/document nvoice.

15 TCode: FMV3

Display Forecast of Revenues (93000000xx) entries to view accounting posting. Go to Environment, select Follow-on Document: Debit: 4221.0000 Credit: 4210.0000(at fund center level)

FI Doc #:SPL Doc#:FM Doc#:

FI Doc #:SPL Doc#:FM Doc#:

VP

16 FMX1 to create funds reservationEnter Document type: RA (Funds reservation w/o W/F reimb)Document date: todays datePosting date: todays dateCompany code: 2009

11/23/2005: business rule changed to not require entry of gl

Step

Page 162

EnterOver view screen Enter Document Text: Funds reservation reimbursable test caseEnter Overall amount: $10,000Enter Item text: reimbursable test - funds reservationEnter Commiment Item = 26SSEnter Fund Center = V001Enterer Fund = 11110913REnter Functional area; 7CEnter Customer: select customer from above-29Enter Due on: BLANK "Header data" iconAdditional data section: (optional)Enter Reference: reimbursable agreement # RAXXXXXX. ( 05/09/2007: Note based on change transported into RT1 for reimburseables as confirmed by Asiah Hassan. For reimburseables, the internal order has to be always prefixed by "RA" ) Save{ Tcode: FMX1} Fund reservation #: 92000000xx

---

acct and cost center anymore but that commitment item and fund center will be entered as well per Marci Rothstein info provided to SIT tester

05/09/2007: JGarcia added note during May 2007 week 1 confidence testing

17 TCode: FMX3

To view fund reservation just created. There are no accounting or budgetary ledger postings. Record Reservation Document # for future reference and verify data input.

FM Doc#:

FM Doc#:

VP

18 TCode: F-29

To post customer down paymentEnter Document date: today's dateEnter Document type: DZ (Customer payment)- Defaulted inEnter Company code: 2009 (IRS)-DefaultEnter Posting date: default is today's dateEnter Period: defaults based on the posting date

Step

Page 163

Currency: defaults to USDEnter Reference: CK22334 (Optional)Enter Doc Header text: Reimbursable Advance Customer data: Enter customer account # 29Enter Special G/L ind: A (down payment)Bank data:Enter Account: 1010.0120, Business Area: 0001 (Administrative), Amount: $10,000hit ENTERItem 2:Enter Amount: *, Business Area: 0001 (Administrative) Funds res: enter forecast of revenue number 93XXXXXXXX (Must be doc type FA) line # 001(From Step 14)Note: fund, fund center, functional area and order will default from the forecast of revenueMenu path: Document -> SimulateDouble click on the line item to be corrected (will be shaded in blue) = Line 001Enter Text: Advance paymentEnter Business area: 0001 (Administrative) Functional area: 7C<more> button Enter Fund center: CIDV, Fund:11110913RNote: fund, fund center functional area should be the same as used to create the forecast of revenueVerify postings SAVE .......Doc # 14000000xx

19 TCode: FB03

To view payment document just created (doc # 1400000xxx)Debit: 1010.0120Credit: 2310.0000 Derived from Customer #

Go to Environment, select Accounting Document

Budgetary:Debit: 4222.0000Credit: 4221.0000

VP

20 TCode: FV50 Step

Page 164

Move expenses off Direct to reimbursable Enter Document date: (today's date)Enter Document type: BZ

Debit:Enter GL account: 6100.2611Debit/Credit: DebitEnter Amount: $2,000Cost center:V001000Fund:11110913REnter Earmarked fund: Funds reservation number for reimbursable (92XXXXXXXX) andEnter Earmarked fund: line # from the fund reservationFunctional Area: 7C

Credit:Enter GL account: 6100.2611CreditAmount: $2,000Business Area: 0001Cost center:V001000Fund:11110913DFunctional area: 7C

<Save as completed> button (PARK) ...

21 TCode: FB03

The Document is created in a parked state. Docu #: 4600xxxxxx

Doc# VP

22 TCode: FBV0

To release parked doc aboveCompany code: 2009 (IRS default)Enter Document number: (document number from previous step)Enter

Review the document and verify postings before posting. Hit POST

Step

23 TCode: FB03 Doc# VP

Page 165

To view the postings: Parked document is posted. Expenses are moved from D fund to R fund. Debit: 6100.2611 (reimbursable fund)Credit:6100.2611 (direct fund)

Go to Environment, select Accounting Document to view postings Budgetary for direct fund:Debit: 4902.0000Credit: 4610.2000

Debit: 5700.0000Credit: 3107.0000

Debit: 1010.0110 (direct fund)Credit: 1010.0110 (reimbursable fund)

Budgetary for reimbursable fund:Debit: 4610.2000Credit: 4902.0000

Doc#

FI Doc #:2 SPL Doc#s

FI Doc #:SPL Doc#

24 TCode: FB70

To create billing document/invoiceCompany code: 2009Enter customer: 29 Enter Invoice date: today's dateEnter Doc. Type: AD (Customer invoice with advance)Enter posting date: today's dateEnter Reference: Reimbursable NonFed # RAXXXXXXEnter amount: $2,000Currency: USD

Item detailsEnter G/L Account: 5200.0002Set D/C indicator: CreditEnter Doc. Currency amount:$2,000 (copies the amount from debit field)

Diane Ariola 4-28-2005Under Item details changed Enter Doc. Currency amount: * to $2,000 for clarity.

Step

Page 166

Enter Text: Invoice 1 of 12Enter Business area: 0001 (Administrative)Enter Earmarked fund: document item: enter forecast of revenue document # (FA doc type) 93000000xx, enter line # in Earmarked Funds Docu Item from Forecast of Revenue document.

Menu path: Document> SimulateVerify postingsSaveDoc # 33000000xx

25 TCode: FB03

Billing document is created. Go to Document, select Display (docu #: )

Debit: Customer # (1310.0400 derived, Customer 29 is Government State & Local not commercial)Credit: 5200.0002

Go to Environment, select Accounting Document

Budgetary: Debit: 4251.0002Credit: 4222.0000

Billing Doc #:

SPL Doc #:

Diane Ariola - 4-28-2005Changed Debit: Customer # (1310.0200 derived) to 1310.0400 because Customer 29 is Government State & Local not commercial.

V Lambert 05-11-2005Correct Tcode is FB03, not FBL5N

VP

26 TCode: FMV3

To display Forecast of revenue document to show the drawdownEnter Forecast of revenue document number: (93000000xx)

06/20/2006 JGarcianoted that F-28

VP

Page 167

Hit EnterHit Consumption Info buttonDouble click on yellow Total Invoices/Credit memosThis will show all consuming activity against this Forecast of Revenue. All Customer Invoices are listed and can be drilled down for further details.

Note: That F-28 transaction against the FMZ1 document will not reduce Forecast of revenue consumption per correction under DR33584

transactions will not reflect in the Forecast of Revenue consumption as corrected under DR33584.

27 Tcode: F-32

Clear customer advance payment with invoiceEnter Account: customer master record number (29)Enter Clearing date: default today's dateEnter Company code: 2009 (IRS)Enter Currency: USDOpen item selection section:Enter Special G/L ind: A (Down payment)

Additional selections: Click on Posting DateNext Screen enter the Posting DateClick <Process Open Items> buttonAt 'Clear Customer: Process open items' screen, select the invoice and payment to be cleared. Note: 2/22/2005: If there are more items, make only the invoice (AD) and the payment (DZ) highlighted (i.e., in BLUE) for your posting date

Click on Charge off diff. buttonEnter Posting key: 19Account: 29Special G/L: AEnter the remaining advance amount: 8000|Business Area: 0001Due Date: Today's DateEnter the Forecast of Revenue # and line # from Step 14

Go to Document, Click on Simulate

Post the clearing document by clicking the Save icon

5/24/05 L BassichisTHIS STEP IS NO LONGER NEEDED per Willy Russell (5/2005)

Step

Page 168

28 TCode: FB03

Open item debits and credits matched and cleared on the customer account. Go to Document, select Display Document, then go to Environment, select accounting document (1000xxxxx)

Proprietary:Debit: 2310.0000 (Customer)Credit: 1310.0400 (Customer)Credit: 2310.0000 (Customer)

Budgetary:Debit: 4252.0000Credit: 4251.0002

5/24/05 L BassichisTHIS STEP IS NO LONGER NEEDED per Willy Russell (5/2005)

VP

29{ Tcode: FBL5N} Customer Line Item Display Enter Customer: customer number from above (from Step 20)Enter Company code: 2009 (IRS)Line Item Selection - Status: All ItemsEnter appropriate date or date range depending on what Radio Button selected for Line Item Selection.Line Item Selection - Type: Normal & Special G/L transactionsExecuteReview 'Customer Line Item Display ' screen

Step

30 Customer line items are displayed and reflects the payment VP

Page 169

Test Case Name Test Script Name V & V MethodIFS-R11-FM-Rescission_R70 IFS-R11-FM-Rescission_R70 IFS Disaster Recover 07 2009Owner Modified By Date Modifieddariola jgarci23 5/16/2011 2:21:29 PMDescriptionRescission for a current year appropriation and rescission pursuant to public lawPre-ConditionBudget authority in fund 08080912D was distributed to lower level fund centersPost ConditionA rescission for current year appropriation and a rescission pursuant to public law are established and postedAcceptance CriteriaRescissions are entered and postedIterationsDisaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3Disaster Recovery 07 2009

RequirementsBE46 Provide the ability to track changes to budget authority at multiple levels of distribution.BE67 The system shall track all changes to budget authority at multiple levels of distribution.BE68 The system shall track all changes to budget authority to at least five levels of distribution.BE69 The system shall record all changes to budget authority at multiple levels of distribution.BE70 The system shall perform automated distribution of changes in budget authority.BE72 The system shall allow allocation reprogramming requests to be reviewed on-line.BE73 The system shall allow allocation reprogramming requests to be revised on-line.BE93 The system shall track changes to budgets at all levels of the accounting code structure.BE94 The system shall allow budget modifications to be entered at any level of the accounting code structure.BE23 Allow modification of limitations in accordance with apportionment actions, reprogramming, rescissions, and other adjustments.BE212 The system shall provide the capability to modify/revise an existing financial plan by line item.BE80 The system shall provide consolidated budgets (e.g., by appropriation, business unit, financial plan.)

Test Type Tracking No.FM - Funds Management See RTVM

Page 170

Manual Script Name: IFS-R11-FM-Rescission_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:21:03 PMManual Script Creation Date: 5/16/2011 2:21:02 PM

Step Description Note Type

1 CASE DESCRIPTION: Rescission of a current year fund and Rescission pursuant to public law. Return the budget authority from the Fin plan spending office to the IRS (FR58) and then return the budget authority balance of $2400 in fund 08080912D to 8MB (FR53) in version 0 (FR53) Note: 3/15/2005 Since this test is a regression test and will be carried out frequently, we select a small amount $10 to avoid budgetary authority being drawn down quickly.

Step

2 PRE-CONDITION FOR THE CASE: The budget authority in fund 08080912D was distributed to lower level fund centers

Step

3 POST-CONDITION FOR THE CASE: A rescission is entered and posted for Fund 08080912D Step

4 A. Run Report:ZFMREC to show status, Enter Fund=11110912D, Version=0, Commitment Item = 11, Functional Area = 1C. Hit Execute to run report.View by Fund Center. Take note of budget amounts for both SBSE__________________ & IRS __________________

B. Run FR58 to transfer budget from the authorized level to the allotment level for fund 08080912D in version (Step 4B changes the $ amount for the Fund Centers SBSE & IRS)

Enter data:Sender Fund: 11110912D Receiver Fund: 11110912DFM Area: 2009 (default from previous entry)Version: 0Document Date: today's date (default)Posting Date: todays date (enter)Document Type: A4Sender Year: 2011Period: 0

10/11/2008 - LWheeler changed all funds from 06060912D to 08080912D and changed the FY from 2006 to 2008

Step

Page 171

After the enter key is hit, the 'Transfer Budget-Entry Screen' appears

Enter data:Sender: Fund Center = SBSE Commitment Item: 11 FA = 1C Subtype = AUTH Amount = 10.00Receiver: Fund Center = IRS Commitment Item: 11 FA = 1C Subtype = AUTH Amount = 10.00Hit the Save icon......

NOTE: Commitment items 11, 12, 13 which are payroll related may result in negative budget balances. This could result in a message showing that payment budget is exceeded. Click on green check mark to bypass the msg. To prove that there is in fact negative budget, execute ZFMREC report without including the commitment item 11 in parameters.

5 A. Run Report: ZFMREC, using the same parameters in step 4A above.

View by Fund Center first, and compare to step 4A (movement of funds from authority SBSE to authority IRS)

Note budget amount for SBSE ___________________. Amount reduced by $10 when compared to noted amount in 4A

Note budget amount for IRS _____________________. Amount increased by $10 when compared to noted amount in 4A

Then view by Budget Subtype. Take note of budget amount of the Authority line _________________ for use in later steps.

B. Use FR60 to view the document and the budgetary postings. Spending budget authority has been posted back from Fin plan to the IRS level.

Dr. 4610.2000Cr. 4610.2000

..

VP

Page 172

6 A. Run ZFMREC report. Enter Fund=11110912D, Version=0, Commitment Item=ALLOBJ, Functional Area=ALFA. Hit Execute to run report.

View by Budget subtype. Note budget amount for Rescission____________________

View by Fund Center. Note budget amount for IRS____________________

B. Run FR58 (or select from menu Accounting / Financial Accounting / Funds Management / Budgeting / Transfer Posting / Transfer) Step 6B will change the $ amount from AUTH to RESC and will change the amount for IRS due to movement to Functional areas 1C & ALFA

Enter data: Sender Fund: 11110912D Receiver Fund: 11110912D FM Area: 2009 (default from previous entry) Version: 0 Document Date: today's date (default) Posting Date: todays date (enter) Document Type: R2 Sender Year: 2011Period: 0

After the enter key is hit, the 'Transfer Budget-Entry Screen' appears Enter data: Sender: Fund Center = IRS Commitment Item: 11 FA = 1C Subtype = AUTH Amount = 10.00 Receiver: Fund Center = IRS Commitment Item: ALLOBJ FA = ALFA Subtype = RESC Amount = 10.00 Hit the Save icon

..

Step

7 A. Run Report: ZFMREC to show movement of funds. Enter Fund=11110912D, Version=0, Commitment Item=ALLOBJ, Functional Area=ALFA. Hit Execute to run report. Click on Budget subtypes to display the Rescission $ increase.Note budget column for rescission _______________________, amount increased by $10 when compared to amount in 6A.

Click on Fund center to display the IRS $ increase.Note budget column for IRS _______________________, amount increased by $10 when compared to amount in 6A. 11110912D, Version=0, Commitment Item=11, Functional Area=1C. Hit Execute to run

VP

Page 173

report.

Click on Budget subtypes to display the Authority $ decrease.Note budget column for Authority _______________________, amount decreased by $10 when compared to amount in 5A.

Click on Fund center to display the IRS $ decrease.Note budget column for IRS _______________________, amount decreased by $10 when compared to amount in 5A.

C. Run FR60 to view the document and the budgetary postings. Budget authority is transferred from authority to rescission.

Dr. 4610.2000Cr. 4450.0001

..

8 Run FR53 (or select from menu Accounting / Financial Accounting / Funds Management / Budgeting / Return / Enter)Transfer budget from the appropriation to OMB for $10 for fund11110912D in version 0At the 'Enter Return: Initial Screen'

Enter data:Fund: 11110912D FM Area: 2009 (default from previous entry)Version: 0Document Date: today's date (default)Posting Date:todays date (enter)Document Type: R1Fiscal Year: 2011Period: Leave blank

After the enter key is hit, the 'Enter Return-Entry Screen' appears

Enter data:Fund Center = IRS Commitment Item: ALLOBJ FA = ALFA Subtype = RESC Amount = 10.00

Hit the Save icon......

Step

9 A. Run report ZFMREC by Budget Subtype to show the status that the balance under This script did VP

Page 174

Rescisstion is gone. Enter Fund=11110912D, Version=0, Commitment Item = ALLOBJ, Functional Area = ALFA. Hit Execute to run report.

Note budget for rescission ___________________, amount decreased by $10 when compared to rescission budget in 7A

B. Budget authority is transferred from appropriation to OMB. {T Code FR60 to view the document and the budgetary postings}

Cr. 50/4392.0000Cr. 50/1010.0000

Dr. 40/4450.0001 Dr. 40/3106.0000 ..

have a step 10 but it was removed because it did not serve any useful purpose and was confusing. It was removed on 4/27/2005 by Willie Russell

Page 175

Test Case Name Test Script Name V & V MethodIFS-R11-FM-Transfer_R70 IFS-R11-FM-Transfer_R70 IFS Disaster Recover 07 2009Owner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:22:03 PMDescriptionTransfer budgetary authority between appropriationsPre-Condition1151 approved to transfer between appropriations and Fund balance in Fund 09090912D, Fund Center- SBSE - FA- 2B, Commitment Item 11 is adequate to perform the transferPost Condition Inter-appropriation transfer is successful -$100 is transferred from 09090912D to 09090913DAcceptance CriteriaTransfer is entered and postedIterationsDisaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3

ConfigurationsDisaster Recovery 07 20091 MTC EITE SSO PORTAL R3

RequirementsBE46 Provide the ability to track changes to budget authority at multiple levels of distribution.BE67 The system shall track all changes to budget authority at multiple levels of distribution.BE68 The system shall track all changes to budget authority to at least five levels of distribution.BE69 The system shall record all changes to budget authority at multiple levels of distribution.BE70 The system shall perform automated distribution of changes in budget authority.BE72 The system shall allow allocation reprogramming requests to be reviewed on-line.BE73 The system shall allow allocation reprogramming requests to be revised on-line.BE93 The system shall track changes to budgets at all levels of the accounting code structure.BE94 The system shall allow budget modifications to be entered at any level of the accounting code structure.BE23 Allow modification of limitations in accordance with apportionment actions, reprogramming, rescissions, and other adjustments.BE212 The system shall provide the capability to modify/revise an existing financial plan by line item.BE80 The system shall provide consolidated budgets (e.g., by appropriation, business unit, financial plan.)

Test Type Tracking No.FM - Funds Management See RTVM

Page 176

Manual Script Name: IFS-R11-FM-Transfer_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:21:49 PMManual Script Creation Date: 5/16/2011 2:21:49 PM

Step Description Note Type

1 CASE DESCRIPTION: Interappropriation transfer - Transfer $100 from fund "%09090912D%" to "%09090913D%" in versions 0, 1, and 10. (Form 1151, non-expenditure transfer, assumed approved by Congress) .................. .............. .............. ............. ......... ....... Since this test is a regression test and will be carried out frequently, we select a small amount $100 to avoid budgetary authority being drawn down quickly.

Step

2 PRE-CONDITION FOR THE CASE: 1151 approved to transfer between appropriations and Fund balance in Fund "%09090912D%", Fund Center- WAGE - FA- 2B, Commitment Item 11 is adequate to perform the transfer

Step

3 POST-CONDITION FOR THE CASE: Inter-appropriation transfer is successful -$100 is transferred from "%09090912D%" to "%09090913D%"

Step

4 Run ZFMREC report before the transfer. Verify pre-transfer balances in Sender Fund "%09090912D%" and in Receiver Fund "%09090913D%" seperately. Verify that balance in Sender Fund "%09090912D%" is $100 or more. Enter Fund "%09090912D%" first and then run the report for Fund "%09090913D%".

Enter fund "%09090912D%"FY=2009,commitment item 11, Functional area 2B,budget version = 0. Jot down budgetary balances for future comparison. Run the same report for fund 0913D. Enter fund "%09090913D%",FY=2009, Fund Center = CIDVCI=24, FA=7H, Jot down budgetary balance for future comparison.

JT 05/08/05 - Changed 'Sut-type=AUTH' to 'Sub-type=Auth' CG 04/29/08 - Redlined testcase- changed FY to current FY yr. Changed SBSE funds center to WAGE

Step

Page 177

5In Versions 0, enter T- Code FR58 - Transfer Budget between appropriations (funds). Enter T-code FR58, the Transfer Budget -Initial Screen pops up.Enter: Sender Fund -"%09090912D%", Receiver Fund - "%09090913D%" FM Area - 2009 Document Date: Today's Date; Posting Date - today's date; Version - 0 Doc Type - I1; Sender year 2008. Click green Check Mark - the Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen ,enter: Line 1- Sender: Fund Center WAGE, Commitment Item -11, FA -2B, Sub-type-AUTH,Amount - $100. Line 2-Receiver: Fund Center-IRS, CI-ALLOBJ, FA-ALFA, Sub-type-ALLT, Amount - $100

Click on Header Hat and enter year cohort: 2009

Save

Step

6 An inter-appropriation transfer is entered and posted. Use T-code FR60 to view the accounting document just posted. Click on Budgetary Ledger and then Accounting Document: Dr. 4610.2000 - Fund "%09090912D%" Cr. 4170.0000 - Fund "%09090912D%" Dr. 4170.0000 - Fund "%09090913D%" Cr. 4610.1000 - Fund "%09090913D%" Dr. 1010.0000 - Fund "%09090913D%" Cr. 1010.0000 - Fund "%09090912D%" Dr. 3103.0000 - Fund "%09090912D%" Cr. 3102.0000 - Fund "%09090913D%" Double Click on any of the ledger accounts, and click MORE to display Sender/Receiver fund

VP

7 Run ZFMREC report to display that there is a decrease in Fund "%080800912D%" to reflect the transfer out. Fund = "%09090912D%", Commitment Item=11, Functional Area = 2B, version =0

VP

8 Do the same transaction - FR58, Doc Type I1 to transfer $100 between fund "%09090912D%" and "%09090913D%" in version 1 (

Step

Page 178

Sender: Fund "%09090912D%", Fund Center- WAGE Commitment Item -11,Functional Area -2B, SubType - AUTH amount-$100 Receiver: Fund- "%09090913D%", Fund Center -IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, SubType - ALLT, amount-$100 SAVE If there is no budget in version 1, you have to enter some budget authority as follows: 1. FR50, Version = 1, doc Type= A1, Fund = "%09090912D%", IRS, ALLOBJ, ALFA, APPR, Amount=100. SAVE. 2. FR58 Versionb 1, doc type = A2, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, SUB-TYPE from APPR to APOR, Amount = 100. SAVE. 3. FR58, Version 1, doc Type = A3, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, Sub-type from APOR to ALLT. SAVE. 4. FR58, Version 1, doc Type = A4, both sending fund and receiver fund are "%09090912D%". Sender: IRS ALLOBJ, ALFA, Sub-type ALLT Receiver: WAGE, Commitment item=11, Functional area = 2B, sub-type= AUTH, amount= 100. SAVEAn inter-appropriation transfer of $100 is entered in version 1. There is no accounting posting

9 Do the same transaction - FR58, Doc Type I1 to transfer $100 between fund "%09090912D%" and "%09090913D%" in version 10 Sender: Fund "%09090912D%", Fund Center- WAGE, Commitment Item -11, Functional Area -2B, Sub type= AUTH, amount-$100 Receiver: Fund- "%09090913D%", Fund Center -IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, SubType - ALLT, amount-$100 SAVE ................ If there is no budget in version 10, you have to enter some budget authority as follows: 1. FR50, Version = 10, doc Type= A1, Fund = "%09090912D%", IRS, ALLOBJ, ALFA, APPR,

Step

Page 179

Amount=100. SAVE.2. FR58 Versionb 10, doc type = A2, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, SUB-TYPE from APPR to APOR, Amount = 100. SAVE. 3. FR58, Version 10, doc Type = A3, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, Sub-type from APOR to ALLT. SAVE. 4. FR58, Version 10, doc Type = A4, both sending fund and receiver fund are "%09090912D%". Sender: IRS ALLOBJ, ALFA, Sub-type ALLT Receiver: WAGE, Commitment item=11, Functional area = 2B, sub-type= AUTH, amount= 100. SAVE

10 FR60 - An inter-appropriation transfer of $100 is entered in both versions 1 & 10. There is no accounting posting

05/10/2010-JGarcia-added version 1 verification also

VP

11 Enter TR Code FR58, Doc Type I2 to distribute the $100 within Fund "%09090913D%" to the Fin Plan level in version 0 , Enter T-code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090913D%", Receiver Fund -"%09090913D%" FM Area - 2009 Version - 0 Date - today's date Doc Type - I2 Click green Check Mark -

Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter: Line 1- Sender: Fund Center IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, Sub-type- ALLT, Amount - $100. Line 2-Receiver: Fund Center-CIDV, Commitment Item-24, Functional Area-7H, Sub-type-AUTH, Amount - $100. SAVE

Step

12 A transfer budget of $100 within "%09090913D%" is posted in version 0. Enter T-code FR60 to view accounting posting in Budgetary Ledger: Dr. 4610.1000 Cr. 4610.2000

Enter T-Code: ZFMREC -Display Fund "%080800913D%" Budget address for Fund Center CIDV, CI-24, FA- 7H, Sub-Type- AUTH. Verify transfer of $100 within "%09090913D%" in

VP

Page 180

version 0. Select Budget sub-type.

13 Enter TR Code FR58, Doc Type I2 to distribute the $100 within Fund "%09090913D%" to the Fin Plan level in version 1 , Enter T-code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090913D%", Receiver Fund -"%09090913D%" FM Area - 2009 Version -1 Date - today's date Doc Type - I2 Click green Check Mark - Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter:Line 1- Sender: Fund Center IRS, Commitment Item -ALLOBJ,Functional Area -ALFA, Sub-type- ALLT, Amount - $100. Line 2-Receiver: Fund Center-CIDV, Commitment ItemI-24, FA-7H, Sub-type-AUTH, Amount - $100. SAVE

Step

14 A transfer within "%09090913D%" is entered. There is no accounting posting in version 1.T-Code FR60

Added TC FR60

VP

15 Do the same transaction - FR58, Doc Type I2 in version 10. ........ Enter T-code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090913D%", Receiver Fund - "%09090913D%" FM Area - 2009 Version - 10 Date - today's date Doc Type - I2 Click green Check Mark -Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter: Line 1- Sender: Fund Center IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, Sub-type- ALLT, Amount - $100 Line 2-Receiver: Fund Center-CIDV, Commitment Item -24,

Step

Page 181

Functional Area -7H, Sub-type-AUTH, Amount - $100 SAVE

16 A transfer of $100 from IRS, ALLOBJ, ALFA, Sub-Type-ALLT to CIDV, 24, 7H, Sub-Type -AUTH within "%09090913D%" is posted in version 10. There is no accounting posting in version 10T-Code FR60

Added TC FR60

VP

Page 182

Test Case Name Test Script Name V & V MethodIFS-R11-HSPD12_R70 IFS-R11-HSPD12_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedwrussell jgarci23 5/16/2011 2:28:36 PMDescriptionHSPD-12 is an annual fund that will reference REIM fund type and Treasury symbol. For 2008 the Treasury symbol will be 2090912 with 090909R2D as the associtated fund for fy 2009 and 2080919 with 080809R9D as the associated fund for fy 2008. An internal order will be required. Reimbursable process for a customer will always refernce the Department of Treasury and have a trading partner.( federal customer: create reimbursable agreement, create an invoice/billing document after work is performed, apply the invoice , clear invoice with the payment .Pre-ConditionReimbursable fund 090909R9D exists.Post ConditionPosting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.Acceptance CriteriaPosting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsCORE547 HSPD-01 The system shall use the existing reimburseable process for HSPD-12 funds except that it will not use funds reservations to track individual reimburseable project activity.CORE548 HSPD-02 The system shall use the existing reimburseable process for HSPD-12 funds for budget authority, revenue of forecast, revenue recognition, billing, and collections.CORE549 HSPD-03 The system shall use the following master data to represent HSPD-12 funds and support related HSPD-12 transactions:...CORE550 HSPD-04 The system shall treat HSPD-12 funds as non-appropriated funds and shall not post against accounts 3107.0000 and 5700.0000 when expenses are posted against these funds.CORE552 HSPD-06 The system shall not require a separate gency location code (ALC) for cash posting against HSPD-12 funds. Labor disbursements shall use the existing ALC and cash sub accounts as the current IFS direct funds.CORE553 HSPD-07 The HSPD-12 funds shall require an internal order. For expenses, it shall be created if not yet assigned. For revenues, the system shall use the reimburseable agreement and shall use the naming convention in the existing reimburseable proces

Test Type Tracking No.ZZ - Other See RTVM

Page 183

Page 184

Manual Script Name: IFS-R11-HSPD12_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:28:19 PMManual Script Creation Date: 5/16/2011 2:28:19 PM

Step Description Note Type

1 CASE DESCRIPTION:HSPD-12 is an annual fund that will reference REIM fund type and Treasury symbol. For 2009 the Treasury symbol will be 2090912 with 090909R2D as the associtated fund and 2080919 with 080809R9D as the associated fund for fy 2008. An internal order will be required. Reimbursable process for a customer will always refernce the Department of Treasury and have a trading partner.( federal customer: create reimbursable agreement, apply advance payment, create an invoice/billing document after work is performed, apply the invoice , clear invoice with the payment and demonstrate that the customer account balance reflects the activities)

Step

2 PRE-CONDITION FOR THE CASE: HSPD-12 fund 090909R9D reimbursable fund exists.RA2009B741 should exist. If it does not creat a new one in step 10.

Step

3 POST-CONDITION FOR THE CASE: Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.

Step

4 TCode:FR50

Enter budgetary authority for a HSPD-12 reimbursable fund Enter Fund: 111109R9D (HSPD-12 fund)Enter FM area: 2009 Version: 0Enter Posting date: today's dateEnter Document Type: F1Enter Fiscal Year 2011 (should default)Hit Enter

Entry screen - Payment budget tabEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APPREnter dollar amount: $10000

05/06/2009 - Diane AriolaUpdated the 080809R9D fund to 090909R9DThroughout the test script.

Step

Page 185

Save

5 TCode:FR60

To view posting of the budget document is created and budget loaded to Appropriated.

Debit: 4210.0000 Anticpated Reimbursements and Other IncomeCredit: 4450.0001 Unapportionined Authority

FI Doc #:SPL Doc#:

VP

6 TCode:FR58

To perform apportionment by OMB, transfer budgetEnter Sender Fund:111109R9DEnter Receiver Fund: 111109R9DVersion: 0Document Date: todays date (default)Enter Posting date: todays dateEnter Document type: F2Sender year: default is current yearEnter receiver year: current yearHit Enter

Entry screen Payment budget tabLine 1 sender radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APPREnter dollar amount: $10000

Line 2 Receiver radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APOREnter dollar amount: $10000Save

Step

Page 186

7 TCode:FR60

To view the postings -A budget document is created and budget moved to Apportioned.

Debit: 4450.0001 Unapportioned AuthorityCredit: 4590.0000 Apportionments Unavailable-Anticipated Reso

FI Doc #:SPL Doc#:

VP

8 FR58 to transfer the budget to allotment levelEnter Sender Fund: 111109R9DEnter Receiver Fund: 111109R9D

Version: 0Document date: todays date (default)Enter Posting date: todays dateEnter Document Type: F3Sender year: current yearReceiver year: current yearHit Enter

Entry screen Payment budget tabLine 1 sender radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APOREnter dollar amount: $10000

Line 2 Receiver radio buttonEnter Fund Center: SBSEEnter Commitment Item: 26Enter Functional Area: 1CEnter Subtype: AUTHEnter dollar amount: $10000Click on Header Hat & enter RA2009B741 into text fieldGreen CheckSave

Step

Page 187

9 FR60 to view postings. Budget document created and budget moved to Allotment (legal)Debit: 4590.0000 Apportionments Unavailable-Anticipated ResourcesCredit: 4610.2000 Allotments Realized-Legal Allotment

FI Doc #:SPL Doc#:

VP

10 **********DO NOT COMPLETE IF IO ALREADY EXSISTS**********T-code KO01 to create an internal order for a commercial customer. Enter IO Type Z002EnterEnter Internal Order No. RA2009B741Select the Control Data tab. The status should show "CRTD". Click RELEASE button, status will change to "REL".Save

Step

11 ***********NOT REQUIRED IF IO EXIXTS***************************Once hit SAVE, a screen appears with a message at the bottome of the screen, stating " Order was created with number RA009B741

VP

12 TCode:FMV1

To create a forecast of revenue

Enter Document Type: FRDocument date: today's date (default)Posting date: today's date (default)Company code: 2009Enter currency: USDEnterOver view screen Enter Document Text: Forecast of revenue reimbursable HSPD12Enter Overall amount: $1000Enter Item text:TreasuryEnter Fund center: SBSEEnter Fund: 111109R9DEnter Functional area: 1CEnter G/L Account: 5200.0003

Step

Page 188

Enter Internal Order: RA2009B741Enter Customer: 1601Enter Due on date: BLANK"Header data" iconAdditional data section:Enter Reference: RA2009B741Save

---

13 TCode: FMV3

Display Forecast of Revenues (93000XXXXX) entries to view accounting posting.

Go to Environment, select Follow-on Document: Debit: 4221.0000 Credit: 4210.0000(at fund center level)

1FI, 1SPL and 1FM doc

VP

14 ------------------ Step Not necessary ----------

TCode:FB58

To transfer budget

Step

15------------------ Step Not necessary ----------TCode: FR60

To view the posting (doc # 65xxxxxxxx).

VP

16 TCode:FB50To create Reimburseable unbilledEnter Document type: BW Reimb unbilledDocument date: todays date

Step

Page 189

Posting date: todays dateCompany code: 2009Enter Input GridG/L Account: 1310.0600D/C: DebitAmount: 1000item text: HSPD12Trading partner: 2001Bus area: 0001Funds Center: SBSEInternal Oder: RA2009B741Fund: 111109R9DEarmarked: 93XXXXXXXX from step 12FA: 1C

EnterG/L Account: 5200.0003D/C: CreditAmount: 1000item text: HSPD12Trading partner: 2001Bus area: 0001Earmarked: 93XXXXXXXX from step 12Enter

SAVE

17 TCode:FB03To view BW doc just created

40/1310.0600 Unbilled Receivables-Federal50/5200.0003 Revenue from Services Provided -Treasury

Click on Environment-----Accounting documents

BL40/4251.0001 Reimbursable and Other Income Earned-Receivable-Federal

VP

Page 190

50/4221.0000 Unfilled Customer Order Wtihout Advance 2FI, 2SPL, 1CO, 1FM

18 TCode:FB70

Customer: 1601Invoice date: today's dateDoc type:DR (if not already selected)Reference: Doc number from step 16Amount: Same as from step 16Tex: Billing for HSPD12Input gridG/L account: 1310.0600CreditAmount:1000(Same as above)BA: 0001Order: RA2009B741Fund center: SBSEEnter earmarked fund # from Step 12Fund: 111109R9DFA: 1CEnter

Park

Record doc # 18xxxxxxxxx

Step

19 TCode:FBV0 To release parked doc aboveCompany code: 2009 (IRS default)Enter Document number: (document number from previous step)Enter

Review the document and verify postings before posting. Hit POST

Step

20 TCode:FB03 VP

Page 191

To view payment document just created (doc # 18xxxxxxxx)

01/debit 1310.0100 Accounts Receivable- Federal05/Credit 1310.0600 Unbilled Receivables-Federal

Click on Environment-----------Accounting documents1 SPL and 1 FM doc

21 TCode:F-28

To Post incoming paymentsDocument date: Today"s dateDocument Type: DZReference: HSPD12Doc. header text: HSDP12

Bank DataAccount:1010.0610Bus area: 0001Amount: 1000

Open item selectionAccount: 1601Account Type: D

Additonal Selections:None

Click Process open items

Make sure that not assigned is equal to 0.00To do this, click on the USD Gross amount in the Grid above

ClickSAVERecord doc number14xxxxxxxx

Step

22 TCode:FB03 VP

Page 192

Customer payment doc is created.

40/Debit: 1010.0610 IPAC Collections15/Credit:1310.0100 Accounts Receivale-Federal

Go to Environment, select Accounting Document

Budgetary: 50/Credit: 4251.0001 Reimbursable and Other Income Earned-Receivable-Gov40/Debit: 4252.0000 Reimbursable and Other Income Earned-Receivable-Collected

2 FI, and 2 SPL docs

23TCode: FBL5N Customer Line Item Display

Enter Customer: 1601Enter Company code: 2009 (IRS)Line Item Selection - Status: All ItemsEnter appropriate date or date range depending on what Radio Button selected for Line Item Selection.Line Item Selection - Type: Normal & Special G/L transactionsExecuteReview 'Customer Line Item Display ' screen

Step

24 Customer line items are displayed and reflects the payment VP

Page 193

Test Case Name Test Script Name V & V MethodIFS-R11-ITS-1_01_R70 IFS-R11-ITS-1_01_R70 IFS Disaster Recover 07 2009Owner Modified By Date Modifiedwrussell jgarci23 5/16/2011 2:29:49 PMDescriptionCreate Appropriated Budgetary Authority, Apportion, Allot, and Sub-Allot (Steps 1-36)Create Supplemental Authority, Apportion, Allot, and Sub-Allot (Steps 37-48)Rescissions for current Budget authority. (Steps 49-60)Transfers between Agency allotmenPre-ConditionThe appropraite funds and fund centers have been created and funded.Post ConditionThe funds and fund centers have been updated correctly as indicated in the script.Acceptance CriteriaAll verification points passed.IterationsDisaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3Disaster Recovery 07 2009

RequirementsBE21 Record limitations and control the use of funds against them consistent with appropriation and authorization language, congressional intent, and administrative limitations established by agency management.BE90 The system shall have the ability to handle general post funds.BE111 Update all appropriate accounts to ensure that the system always maintains and reports the current status of funds for all open accounting periods.BE114 Check available funds when the expenditure exceeds the obligating document due to quantity or price variances within tolerances, additional shipping charges, etc.BE124 The system shall provide funds control for all open accounting periods including expired years.BE135 The system shall be able to identify direct appropriations when allocating funds from highest level to lower levels.BE224 The system shall provide inquiry capabilities to report on various colors of money (e.g., specific appropriations, fund categories, recovery funds, reimbursement monies.)CORE12 The system must have a fund structure that provides for the identification of appropriation or fund accounts established by OMB and Treasury. The fund structure must provide for additional detail below the appropriation level to support fiscal year ac

Test Type Tracking No.

Page 194

ZZ - Other see RTVM

Page 195

Manual Script Name: IFS-R11-ITS-1_01_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:29:25 PMManual Script Creation Date: 5/16/2011 2:29:23 PM

Step Description Note Type

1 CASE DESCRIPTION: Create Appropriated Budgetary Authority, Apportion, Allot, and Sub-AllotCreate Supplemental Authority, Apportion, Allot, and Sub-AllotTransfers between Agency allotments level within fund Transfer between appropriations Current year, and from expired to no- year.Steps for Rescission removed (see IFS-R11-FM-Rescession-R# for confidence testing)

VALambert 04-08-20051. Removed Rescission steps as there is another test case that addesses this issue.2. Removed redundant steps used to verify the budget is correctly updated. The steps using Document Types I1 & I2 instructs the the user to check/verfiy the beginning and ending balances. 3. Updated funds to current fiscal year. 4. The no-year fund was kept as

Step

Page 196

03XX0912D.5. The debit/credits were verified against Version 5 of the budget model. A copy is available in the April 2005 test results folder.

2 PRE-CONDITION FOR THE CASE: The appropriate funds and fund centers have been created and funded.

Step

3 POST-CONDITION FOR THE CASE: The funds and fund centers have been updated correctly as indicated in the script.

Step

4 T-code: FR50 Create Appropriated budgetary authority for single year fund $10,000.

Fund 1010912DEnter General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A1 Appropriation FY: 2010ENTEREnter specific parameters:Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $10,000

ENTER Click on Save icon Note down the document # __05001_______...

Step

5 T-code: FR60 Verify Accounting Entries Created

Transaction Code: FR60Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $10,000.

Debit 4119.0000,

6/7/06 L Bassichis-moved the debit credit to be under the Accounting - not the special ledger.

VP

Page 197

Debit 1010.0000 Credit 4450.0001Credit 3101.0000

Click Back Green check arrow and look at other documents also.Click on Spec. purpose ledgerTwo special ledger entries should be made (ZT & 95) are located under 1 Special Purpose Ledger entry. ..

11/10/05 Joe Tirella Added text: "Entry should Debit 4119.0000, Debit 1010.0000 Credit 4450.0001Credit 3101.0000

Amount $10,000.

Two special ledger entries should be made (ZT & 95) are located under 1 Special Purpose Ledger entry." from Step 6. Deleted row.

6 T-Code: FR58 Apportion the appropriated authority to the agency level.

Sender Fund 10100912D Receiver Fund: 10100912D General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A2 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $9,000

Line 2 (Select Receiver Radio Button)

Step

Page 198

Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $9,000

ENTER Click on Save icon Note down the document # ______05001______...

7 T-code: FR60 Verify Aportionment Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $9,000

Debit 4450.0001Credit 4510.0000

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Entry should Debit 4450.0001 and Credit 4510.0000

Amount $9,000" from Step 8. Deleted Row.

VP

8 T-Code: FR58 Allot the apportioned authority to the legal allotment level.

Sender Fund "% 10100912D %" Receiver Fund: "% 10100912D %"General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A3 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $8,000

Line 2 (Select Receiver Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $8,000

ENTER Click on Save icon Note down the document # _____05001__________...

04/30/2010: Edit Fund/DTolson

Step

9 T-code: FR60 Verify Allotment Accounting Entries Created 11/10/05 Added text:

VP

Page 199

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $8,000

Debits 4510.0000Credits 4610.1000

Click Back Green check arrow and look at other documents also.

...

"Validate entry Debits 4510.0000 and Credits 4610.1000

Amount $8,000" from Step 10. Deleted row.

10 T-Code: FR58 Sub-Allot the allotment authority to the agency allotment level.

Sender Fund "% 10100912D %" Receiver Fund: "% 10100912D %"General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A4 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $7,000

Line 2 (Select Receiver Radio Button)Fund Center = SBSE Commitment Item = 12 Functional Area = 2A Subtype: AUTH Amount $7,000

ENTER Click on Save icon Note down the document # __05001________________...

04/30/2010: Edit Fund/DTolson

Step

11 T-Code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $7,000

Debits 4610.1000 and Credits 4610.2000

11/10/05 Joe Tirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000

VP

Page 200

Click Back Green check arrow and look at other documents also.

...

Amount $7,000" from Step 12. Deleted row.

12 T-code: FR50 Create appropriated budgetary authority for no-year fund for $10,000.

Fund "03XX0912D"General Parameters:FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A1 Sender/Receiver: current FYEnter specific parameters:Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR, Amount $10,000

Click on Save icon Note down the document # _05001_______...

Step

13 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $10,000.

Debit 4119.0000, Debit 1010.0000 Credit 4450.0001Credit 3101.0000

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Entry should Debit 4119.0000, Debit 1010.0000 Credit 4450.0001Credit 3101.0000

Amount $10,000." from Step 14. Deleted Row.

VP

14 T-code: FR58 Apportion the appropriated authority to the agency level.

Sender Fund 03XX0912D Receiver Fund: 030XX0912D

Step

Page 201

General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A2 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $9,000

Line 2 (Select Receiver Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $9,000

Click on Save icon Note down the document # __05001__________...

15 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $9,000

Debit 4450.0001 Credit 4510.0000

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella "Entry should Debit 4450.0001 and Credit 4510.0000

Amount $9,000" from Step 16. Deleted row.

VP

16 T-Code: FR58 Allot the apportioned authority to the legal allotment level.

Sender Fund 03XX0912D Receiver Fund: 03XX0912DGeneral Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A3 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $8,000

Line 2 (Select Receiver Radio Button)

Step

Page 202

Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $8,000

Click on Save icon Note down the document # ____05001__________...

17 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $8,000

Debits 4510.0000 and Credits 4610.1000

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Validate entry Debits 4510.0000 and Credits 4610.1000

Amount $8,000" from Step 18. Deleted row.

VP

18 T-code: FR58 Sub-Allot the allotment authority to the agency allotment level.

Sender Fund 03XX0912D Receiver Fund: 03XX0912DGeneral Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A4 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $7,000

Line 2 (Select Receiver Radio Button)Fund Center = SBSE Commitment Item = 12 Functional Area = 2A Subtype: AUTH Amount $7,000

ENTER Click on Save icon Note down the document # ____05001__________...

Step

19 T-code: FR60 Verify Accounting Entries Created 11/10/05 JoeTirella

VP

Page 203

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $7,000

Debits 4610.1000 and Credits 4610.2000

Click Back Green check arrow and look at other documents also....

Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000

Amount $7,000" from Step 20. Deleted row.

20 T-code: FR50 Create appropriated budgetary authority for $10,000 for multi-year fund.

Fund "% 09100919D %"General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A1 Sender/Receiver year: current FYENTEREnter specific parameters:Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR, Amount $10,000

ENTER Click on Save icon Note down the document # ___05001_________...

04/30/2010: Edit Fund/DTolson

Step

21 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $10,000.

Debit 4119.0000, Debit 1010.0000 Credit 4450.0001Credit 3101.0000

Click Back Green check arrow and look at other documents also.

VP

Page 204

...

22 T-code: FR58 Apportion the appropriated authority to the agency level.

Sender Fund "% 09100919D %" Receiver Fund: "% 09100919D %"General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A2 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $9,000

Line 2 (Select Receiver Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $9,000

Click on Save icon Note down the document # __05001___________...

Step

23 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $9,000

Debit 4450.0001 and Credit 4510.0000

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Entry should Debit 4450.0001 and Credit 4510.0000

Amount $9,000" from Step 24. Deleted row.

VP

24 T-code: FR58 Allot the apportioned authority to the legal allotment level.

Sender Fund "% 09100919D %" Receiver Fund: "% 09100919D %"General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A3 Sender/Receiver year: current FY

04/30/2010: Edit Fund/DTolson

Step

Page 205

ENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $8,000

Line 2 (Select Receiver Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $8,000

ENTER Click on Save icon Note down the document # __05001____________...

25 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $8,000

Debits 4510.0000 and Credits 4610.1000

Click Back Green check arrow and look at other documents also....

VP

26 T-code: FR58 Sub-Allot the allotment authority to the agency allotment level.

Sender Fund "% 09100919D %" Receiver Fund: "% 09100919D %" General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A4 Appropriation FY: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $7,000

Line 2 (Select Receiver Radio Button)Fund Center = MITQ Commitment Item = 25 Functional Area = 3B Subtype: AUTH Amount $7,000

Click on Save icon Note down the document # __05001________

04/30/2010: Edit Fund/DTolson

Step

Page 206

...

27 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $7,000

Debits 4610.1000 and Credits 4610.2000 MITQ 3B

Click Back Green check arrow and look at other documents also....

11/10/2005 JoeTirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000

Amount $7,000" from Step 28. Deleted row.

VP

28 T-code: FR50 Create supplemental appropriated budgetary authority for $5,000.

Fund "% 10100912D %" General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: S1 Sender/Receiver year: current FYENTERSpecific parameters:Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR, Amount $5,000

Click on Check icon Click on Check icon Click on Save Button Note down the document # _____05001________...

04/30/2010: Edit Fund/DTolson

Step

29 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $5,000.

11/10/05 JoeTirella Added text: "Entry should Debit 4119.0000, Debit 1010.0000

VP

Page 207

Debit 4119.0000, Debit 1010.0000 Credit 4450.0001Credit 3101.0000

Click Back Green check arrow and look at other documents also....

Credit 4450.0001Credit 3101.0000

Amount $5,000." from Step 30. Deleted row.

30 T-code: FR58 Apportion the supplemental appropriated authority to the agency level.

Sender Fund: "% 10100912D %" Receiver Fund: "% 10100912D %"

General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: S2 Sender/Receiver year: current FYENTERLine 1 (Select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $5,000

Line 2 (Select Receiver Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $5,000ENTERClick on Save icon document # __05001_________...

04/30/2010: Edit Fund/DTolson

Step

31 T-code: FR60 Verify Supplemental Aportionment's Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $5,000

Debit 4450.0001 and Credit 4510.0000

Click Back Green check arrow and look at other documents also.

11/5/05 JoeTirella Added text: "Entry should Debit 4450.0001 and Credit 4510.0000Amount $5,000" from Step 32.

VP

Page 208

... Deleted row.

32 T-code: FR58 Allot the supplemental authority to the legal alllotment level.

Sender Fund: "% 10100912D %" Receiver Fund: "% 10100912D %"

General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: S3 Sender/Receiver year: current FYENTERLine 1 (select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $5,000

Line 2 (Select Receiver Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $5,000

Click on Check icon Click on Save icon Note down the document # ______05001_________...

04/30/2010: Edit Fund/DTolson

Step

33 T-code: FR60 Verify Supplemental Allotment's Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $5,000

Debits 4510.0000 and Credits 4610.1000

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Validate entry Debits 4510.0000 and Credits 4610.1000Amount $5,000" from Step 34. Deleted row.

VP

34 T-code: FR58 Sub-Allot the allotment authority to the agency allotment level.

Sender Fund: "% 10100912D %" Receiver Fund: "% 10100912D %"

04/30/2010: Edit Fund/DTolson

Step

Page 209

General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: S4 Sender/Receiver: current FYENTERLine 1 (select Sender Radio Button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $5,000

Line 2 (Select Receiver Radio Button)Fund Center = SBSE Commitment Item = 12 Functional Area = 2A Subtype: AUTH Amount $5,000ENTERClick on Save icon document # _____05001_________...

35 T-code: FR60 Verify Supplemental Authorization to Fund Center SBSE Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $5,000

Debits 4610.1000 and Credits 4610.2000 SBSE 2A

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000

Amount $5,000" from Step 36. Deleted row.

VP

36 T-code: FR58 Reprogram $2,000 from one agency allotment level (Fund Center) to another within fund "% 10100912D %"

Sender Fund: "% 10100912D %" Receiver Fund: "% 10100912D %"

General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: A4 Sender/Receiver year: current FYENTER

04/30/2010: Edit Fund/DTolson

10/12/05 L Bassichis- added to select the receiver radio button

Step

Page 210

Line 1 (Select Sender Radio Button)Fund Center = SBSE Commitment Item = 12 Functional Area = 2A SUB-TYPE: AUTH, Amount $2,000

Line 2 (Select Receiver Radio Button)Fund Center = WAGE Commitment Item = 11 Functional Area = 1C Subtype: AUTH Amount $2,000ENTERClick on Save icon Note: Document # __05001_________...

37 T-code: FR60 Verify Reprogramming from SBSE to WAGE Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.Click on accounting documents and verify the accounting entries. Amount $2,000

Debit 4610.2000/ SBSE / 12 / 2A (screen will display commit item as NONBR)Credit 4610.2000/ WAGE / 11 / 1C (screen will display commit item as NONBR)

Click Back Green check arrow and look at other documents also....

11/10/05 JoeTirella Added text: "Entry should Debit 4610.2000/ SBSE / 12 / 2A (screen will display commit item as NONBR)Credit 4610.2000/ WAGE / 11 / 1C (screen will display commit item as NONBR)

Amount $2,000" from Step 38. Deleted row.

VP

38 Run ZFMREC to show balances in funds 09090912D & 09090913D by budget subtype Fund "% 10100912D %" Fund Center = SBSE, Commitment Item = 12, Functional Area = 2AFund "% 10100913D %" Fund Center = IRS, Commitment Item - ALLOBJ, Functional Area = ALFA, Click on Execute (F8) ButtonClick on the Budget-Subtype under Navigation

04/30/2010: Edit Fund/DTolson

10/12/05 L Bassichis-changed funds from

Step

Page 211

Click on Fund underneath itNow the report will turn in to a format which will show the details of the budget by sub-typesYou may repeat the above step to select by any other options from the list under NavigationTAKE A SCREEN SHOT TO SHOW THE BEGINING BALANCES BEFORE THE TRANSFER OF MONIES. This will aid in next Verification Step

05050 to 0606

39 T-code: FR58 Transfers/Between Appropriations - Current Year funds (Need Congressional Authority to do this).

Sender Fund: "% 10100912D %" Receiver Fund "% 10100913D %" General Parameters:FM-Area: 2009 Version: 0Doc Date: Current Date Posting Date: Current Date Doc Type: I1 Sender/Receiver Year: current FYENTERLine 1Fund Center = SBSE Commitment Item = 12 Functional Area = 2A Subtype: AUTH Amount $1,000

Line 2 (Select R (receiver) radio button)Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $1,000Click on header(hat) and enter trading partner 2009 in Year Cohort field . ENTERClick on Save icon Doc # _____05001__________...

04/30/2010: Edit Fund/DTolson

11/21/2005Had to add "Click on header (hat) and enter trading partner 2009 in Year Cohort field. Press enter

Step

40 Tcode: FR60 Verify budgetary postings From SBSE to IRS $1000Debit 4610.2000 SBSEDebit 3103.0000 SBSE

Credit 4170.0000 SBSECredit 1010.0000 SBSE

To: Debit 4170.0000 IRSDebit 1010.0000 IRS

Credit 4610.1000 IRSCredit 3102.0000 IRS

...

VP

Page 212

41 Run ZFMREC to show $1000 decrease from authority line for fund "% 10100912D %" and again to show $1000 increase to allotment line for fund "% 10100913D %"

Fund "% 10100912D %" Fund Center = SBSE, Commitment Item = 12, Functional Area = 2AFund "% 10100913D %" Fund Center = IRS, Commitment Item - ALLOBJ, Functional Area = ALFA...

04/30/2010: Edit Fund/DTolson

VP

42 T-code: ZFMREC Run the Report for Fund "% 10100913D %"Fund Center = SBSE, Commitment Item = 12, Functional Area = 7C

TAKE A SCREEN SHOT TO SHOW THE BEGINING BALANCES BEFORE THE TRANSFER OF MONIES. This will aid in later verification step.

04/30/2010: Edit Fund/DTolson

Step

43 T-code: FR58 Allocate Transfer In:

Sender Fund: "% 10100913D %" Receiver Fund: "% 10100913D %"

General Parameters:FM-Area: 2009 Version: 0Doc. Date: Current Date Posting Date: Current Date Doc Type: I2 Sender/Recever year: current FYENTERLine 1 (Sender)Fund Center = IRS, Commitment Item - ALLOBJ, Functional Area = ALFA, SUBTYPE = ALLT, AMOUNT = $1000

Line 2 (Receiver)Fund Center = SBSE, Commitment Item = 12, Functional Area = 7C, SUBTYPE = AUTH, AMOUNT = $1000

SAVE Note document number _________05001__________....

04/30/2010: Edit Fund/DTolson

Step

44 T-code: FR60 Verify Accounting Entries Created

Document # (the last document created will default, verify number agrees with number noted in previous step)ENTERClick on Budgetary Ledger Push Button on top menu bar.

11/10/05 JoeTirella Added text: "{Tcode:FR60}Debit

VP

Page 213

Click on accounting documents and verify the accounting entries. Amount $1000

Debit 4610.1000 Credit 4610.2000

Click Back Green check arrow and look at other documents also....

4610.1000 Credit 4610.2000

Amount $1000" from Step 45. Deleted row.

45 T-Code: ZFMREC Validate that $1000 has been allotted in "% 10100913D %" .

Run the Report for Fund "% 10100913D %" Fund Center = SBSE, Commitment Item = 12, Functional Area = 7CFiscal Year = current FYTo Fiscal Year = current FY...

04/30/2010: Edit Fund/DTolson

11/10/05 JoeTirella Added text: "Validate that $1000 has been allotted in 06060913D." from Step 46. Deleted a row.

VP

Page 214

Test Case Name Test Script Name V & V MethodIFS-R11-ITS-1_03_R70 IFS-R11-ITS-1_03_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:30:58 PMDescriptionReimbursable process for a federal customer:create reimbursable agreement, create an invoice/billing document after work is performed, generate an invoice for the customer, apply a payment to the customer, clear invoice with the payment and demonstrate

BCP Sub-process: 60 Verify validity of invoices and vouchers (Commercial A/P, Travel/Relo)

85 Verify in RTS or obtain manual Recept and Acceptance (Commercial A/P)Pre-ConditionDirect fund 11110913D and reimbursable fund 11110913RPost ConditionPosting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.Acceptance CriteriaAll verification points passed.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAR2 Record the establishment of receivables along with the corresponding revenues, expense reductions, or other offsets.AR12 Uniquely identify multiple types of bills (e.g., reimbursable agreements, user fees) and the supporting data used to verify the specific charges, each with the appropriate data fields.AR87 Provide the ability to uniquely record, classify, and report on reimbursable funds including: billing limit, amount obligated, amount expended, amount billed, advanced amount (unearned revenue), and earnings and collections received, based on customer aAR96 The system shall provide the ability to monitor and process reimbursable agreements including the following activities:AR96.1 The system shall track the reimbursable part of the apportionment.AR96.2 The system shall enable re-classification from regular apportionment to reimbursable and vice versa.AR96.6 The system shall record IRS reimbursable agreement numbers.AR96.7 The system shall cross reference IRS agreement numbers to other agency reimbursable agreement numbers.AR96.8 The system shall have the capability to rollover reimbursable agreements to an initiative year to year.AR96.9 The system shall have the capability to combine reimbursable agreements to an initiative year to year.AR175 The system shall process miscellaneous cash receipts through the cash receipts process without referencing a receivable.BE21 Record limitations and control the use of funds against them consistent with appropriation and authorization language, congressional intent, and administrative limitations established by agency management.

Page 215

BE22 Distribute, track, control, and report funds authorized at various funding levels, based on the SGL, accounting classification structure, and project structure.BE24 Record and control funds that receive other budgetary authority in addition to appropriations, and identify the type of authority.BE85 The system shall have the ability to track funds allocated to specific contracts.BE86 The system shall have the ability to track transactions against specific contracts.BE111 Update all appropriate accounts to ensure that the system always maintains and reports the current status of funds for all open accounting periods.BE114 Check available funds when the expenditure exceeds the obligating document due to quantity or price variances within tolerances, additional shipping charges, etc.BE115 Adjust available fund balances as reimbursable orders are accepted. In the case of reimbursable orders from the public, an advance must also be received before additional funding authority is recorded.BE116 Check available funds for commitments and obligations incurred in support of reimbursable agreements.BE118 The system shall record and maintain reimbursable agreements so that information can be reported monthly.BE119 The system shall record and maintain reimbursable agreements so that information can be reported quarterly.BE120 The system shall record and maintain reimbursable agreements so that fiscal year-to-date information can be reported.BE121 The system shall record and maintain reimbursable agreements so that inception-to-date information can be reported.BE122 The system shall allow the creation of budget authority in the system when a reimbursable agreement is established.BE124 The system shall provide funds control for all open accounting periods including expired years.BE127 The system shall provide funds control for reimbursable orders.BE134 The system shall allow the transfer of expenditures between budgetary accounts.BE136 The system shall be able to identify between reimbursements when allocating funds from highest level to lower levels.BE165 Record various intra-governmental acquisition transactions, such as GSA Personal Property Center, reimbursable orders, and printing from the Government Printing Office (GPO).BE228 The system shall allow budgeting by project.CORE85 The system shall allow separate tracking of Reimbursable Agreements.CORE86 The system shall allow separate controlling of Reimbursable Agreements.CORE87 The system shall allow separate reporting of Reimbursable Agreements.CORE88 The system shall allow automated billing for Reimbursable Agreements.CORE414 The system shall provide project funding status from an inception-to-date bases.CORE415 The system shall verify project funds availability for orders placed against a project.CORE416 The system shall support funding of projects through the use of advances, prepayments or reimbursements.CORE417 The system shall provide an on-line table that summarizes project information such as total costs, advances, reimbursable agreements, obligations, commitments, expenditures, accounts receivable, accounts payable status, sub-project information. ProvidCORE419 The system shall be able to budget by project code and/or verify all project spending documents against system budgets.CA79 The cost accounting system shall record/recognize the full cost of goods and services received from other entities as an expense or an asset - SFFAS-4, 109.CA122 Provide funding status on FY-to-date bases.CA124 Support the aggregation of project funding status to a higher level, such as from work-order level to customer level.CA125 Verify funds availability for orders placed against a specific contract, work-order or agreement for a particular customer of the revolving fund operation.CA126 Support funding of revolving fund contracts, work-orders, and projects through the use of advances, prepayments or reimbursements.

Page 216

CA133 Provide capability to generate accounting statements by revolving fund customer and/or contract/work-order/project at month-end to include standard financial statements, revenue and funding status reports, cost reports and other reports with data sufficCA134 Reconcile information in revolving fund customer and contract/work-order/project/reimbursable agreement status reports with bills and statements generated for customers by the receivable processes.CORE135 The system shall have full integration between all modules by having one set of configuration/System Administration tables that all modules access (e.g., Capital Budget, Capital Project, Fixed Asset, Maintenance, Purchasing and Financials).CORE136 The system shall have full integration between all modules by having on-line updates throughout the system, between the modules.CA111 The cost accounting system shall provide the ability to distribute revenues associated with cost objects.CORE116 Provide the ability to perform document cross-referencing in which a user can query on any document and receive information on associated documents in the processing "chain" (e.g., querying on a purchase order would provide any amendments to purchaseAR118 Post collections and reference reimbursable agreements where no billing document has been established.AR213 Record the receipt of an advance repayment and an advance from others with a reference to the related reimbursable agreement (RA) obligation, whether or not an account receivable was previously established. (RMD-04)AR223 The system shall allow a credit posting to the suspense account.CA166 The Cost Accounting System shall allocate and distribute the full cost of goods and services provided by one federal entity to another.CA128 Support assignment of costs incurred by contracts/work-orders/projects in the revolving fund.

Test Type Tracking No.ZZ - Other see RTVM

Page 217

Manual Script Name: IFS-R11-ITS-1_03_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:30:37 PMManual Script Creation Date: 5/16/2011 2:30:35 PM

Step Description Note Type

1 CASE DESCRIPTION: Reimbursable process for a federal customer: create reimbursable agreement, create an invoice/billing document after work is performed, generate an invoice for the customer, apply a payment to the customer, clear invoice with the payment and demonstrate that the customer account balance reflects the activities.

Step

2 PRE-CONDITION FOR THE CASE: Direct fund 11110913D and reimbursable fund 11110913R

10/26/2005 LWheelerChanged fund from 05050913R to 06060913R

Step

3 POST-CONDITION FOR THE CASE: Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order.

Step

4 ======================================================================================================================================================

Step

5 Tcode: ZTB2

View reports to check the status of Funds for beginning balances Trial Balance by Character for Fund 11110913DFiscal year = current FYOr value(s) = 11110913DFunctional area = alfa AND 7C (use Multiple selections button to enter both values)EXECUTE...

9/15/05 L Bassichis-clarified instructions10/26/2005 L WheelerChanged Funds for 05050913Dto 06060913D

Step

Page 218

6 Verify Baseline report values prior to any postings.

In the Variation: Characteristics (left top section) scroll to find Functional area. Click on Functional Area. The Functional areas 7C & Alfa appear in the Variation: Functional area section. Click on ALFA and do screen shots. Then, click on 7C and do screen shots....

VP

7 A) Tcode: ZTB2

View reports to check the status of Funds for beginning balances Trial Balance by Character for Fund 11110913RFiscal year = current FYOr value(s) = 11110913RFunctional area = alfa + 7C (use Multiple selections button to enter both values)EXECUTE (do screen shots before going to step b - see verification in next step)

B) Tcode: ZFMREC

View report to check the posting of budget to FM - run by subtype (APPR)Fund = 11110913RBudget version = 0EXECUTE

Once in the report, from the upper left box, select Budget subtype...

6/21/06 L Bassichis- added EXECUTE for sub-step b9/15/05 L Bassichis- added step B as a baseline comparison10/26/2005 L WheelerChanged funds from 05050913R to 05050913R

Step

8 A) Baseline values to verify beginning balances prior to any postings View reports to check the status of GL beginning balances for accounts:1010.0610 , 1310.0100, 1310.0600, 4210.0000, 4221.0000, 4450.0001, 4590.0000, 4610.1000, 4610.2000 &5200.0001 - Trial Balance for fund 11110913RB) View selected Fund and Budget subtype of Appropriation...

9/15/05 L Bassichis- added step B as a baseline comparison10/26/2005 L WheelerChanged fund from 05050913R to 06060913R02/08/2007 JGarcia changed fund

VP

Page 219

from 06060913R to 07070913R

9 Tcode: FR50

Create the appropriation of reimbursable fund enter authority amount budgetEnter Fund:11110913R (Reimbursable fund)Version: 0Enter Posting date: todays dateEnter Document Type: F1Enter Fiscal Year (should default)Hit EnterEntry screen Payment budget tabEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APPREnter dollar amount: $100,000Save...

12/8/05 L Bassichis- removed 'FM area = 2009' from after the Fund

Step

10 Tcode FR60

A budget document is created and budget loaded to Appropriated.Debit: 4210.0000Credit: 4450.0001...

FI Doc #:SPL Doc#:FM Doc#:

VP

11 Tcode: ZFMREC - View report to check the posting of budget to FM - run by subtype (APPR)Fund = 11110913RBudget version = 0Fiscal year = Current FYTo Fiscal year = Current FYEXECUTE

Once in the report, from the upper left box, select Budget subtype...

6/21/06 L Bassichis- added EXECUTE12/9/05 L Bassichis- added Fiscal year = 2006 and To Fiscal year = 2006

Step

12 The selected Fund has increased by the budget amount in appropriated status) VP

Page 220

13 Tcode: FR58 Perform apportionment by OMB, transfer budgetEnter Sender Fund: 11110913REnter Receiver Fund: 11110913RVersion: 0Document Date: todays date (default)Enter Posting date: todays dateEnter Document type: F2Sender & Receiver year: current fiscal yearHit Enter

Entry screen Payment budget tabLine 1 sender radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APPREnter dollar amount: $100,000

Line 2 Receiver radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APOREnter dollar amount: $100,000Save...

Step

14 Tcode: FR60

A budget document is created and budget moved to Apportioned.Debit: 4450.0001Credit: 4590.0000...

FI Doc #:SPL Doc#:FM Doc#:

VP

15 Tcode: ZFMREC

View report to check the status of budget run by subtype (APOR)...

Step

16 Budget should move from Appropriated to Apportioned 02/07/2007 - VP

Page 221

(Note: Approximately four steps that originally followed have been removed, because of a change in the business processes)

LWheelerRemoved the original steps 17 - 20 because of a change in the business processes, per Charlotte D. Hancock

17 Tcode: KO01

Create Internal Order; Order type = Z002 (Reimbursables)ENTER

Order: RAxxxxxx(make your own)Short Text: Internal Order for Reimbursables Test CaseCompany code 2009 Business area 0001Object Class: OverheadProfit Center: Blank Responsible: BlankWBS Element: blank Requesting CCTR: blankRequesting Co Code: Blank Requesting Ccode: BlankRequesting order: blank Sales order: blankLocation/Plant: blank External order number: blank

Control Data Tab Statistical:blank Currency: USD Revenue Posting default Click on the RELEASE button to allow the I/O to process.Save...

6/19/06 L Bassichis- removed from the Control Data Tab 'Enter xxxxxx in Order field'

9/15/05 L Bassichis- added Save

Step

18 Tcode: FD01 - Create a customer.Account group: GOVF (Government federal)Company code: 2009 (IRS)ENTERAddress tabName=Federal Test Customer; Search term 1=FedTest; Street/House number=1100 Oak Street, Ste 100; Postal Code/city=20012/ WashingtonCountry Code=US; Region=DC; P.O. Box=9000-1111; Postal Code=20012;

12/9/05 L Bassichis- added Trading partner = 800 (to make automation easier)

Step

Page 222

Telephone: 202-222-5555; Fax=202-222-5556; E-mail=jadams@xyz.govControl Data tab/Trading partner = 800 (use the drop down button to select)Select Company code data buttonAccount management tab/Recon account=1310.0100 GovernmentPayment transactions tab/Terms of Payment=Z001 (Due within 30 days)Credit Memo Payment Term=0001 (Payable Immediately Due net); Payment history record= check this field for all except one-time customers Correspondence tabBank statement= 2 (monthly account statement)Customer user= Jane Adams; Acct clerk tl no= 202-222-5559; Clerk's fax= 202-222-5556; Save Note customer number ________________...

9/19/05 - L Bassichis-clarified some of the instructions (added ENTER)

19 Tcode: FMV1

Create a forecast of revenueEnter Document Type: FRDocument date: todays date (default)Posting date: todays date (default)Company code: 2009Enter

Overview screen Doc. text: Forecast of revenue reimbursable test caseOverall amount: $100,000Item text: reimbursable testFund center: WAGEFund: 11110913RFunctional area: 7C (personnel)G/L Account: 5200.0001Order: RAxxxxxx (from above) Step 17Customer: select customer number from above Step 18Due on: Enter agreement ending date

Header data iconAdditional data section:Reference: RAxxxxxxENTER then SAVE Document number _____________________________...

10/26/2005 L WheelerChanged fund from 05050913R to 06060913R2/16/2007 - LWheeler Changed fund from 06060913R to 07070913R

Step

20 Tcode FMV3 FI Doc #: VP

Page 223

Forecast document is createdDebit: 4221.0000Credit: 4210.0000(at fund center level)...

SPL Doc#:FM Doc#:

21 Tcode: FR58

Create reimbursable agreement - Transfer budgetEnter Sender Fund: 11110913REnter Receiver Fund: 11110913RVersion: 0Document date: todays date (default)Enter Posting date: todays dateEnter Document type: F3Sender AND Receiver year: current fiscal yearHit enter

Entry Screen Payment Budget tabLine 1 Sender radio buttonEnter Fund Center: IRSEnter Commitment Item: ALLOBJEnter Functional Area: ALFAEnter Subtype: APOREnter Dollar amount: $10,000

Line 2 Receiver radio buttonEnter Fund Center: WAGEEnter Commitment item: 26Enter Functional area: 7CEnter subtype: AUTHEnter Dollar amount: $10,000Click okEnter RA# in text field (Header Hat)Save...

02/07/2007 - LWheelerChanged the Doc Type from A4 to F3 Changed Subtype from ALLT to APOR Updates made do to a change in the business processes. Per Charlotte D.H.

Step

22 Tcode FR60

Budget document created. Budget moved to Authorized and new Fund Center at Fin Plan level.Debit: 4590.0000 IRS

FI Doc #:SPL Doc#:02/16/2007 - LWheelerChanged

VP

Page 224

Credit: 4610.2000 WAGE...

Debit postings from 4610.1000 to 4590.0000Due to change in business processes

23 Tcode: ZFMREC

View report to check the status of the budget run by subtype (AUTH)...

Step

24 Budget has moved from Apportionment to Authorized VP

25 A. Capture 'Before' picture for the Fund Reservation in sub-step B.

Run TCode: ZFMREC

Use Fund=11110913R Functional Area = 7c ExecuteGet the Fund, Functional Area, and Fund Center (W001) into the box to the right of the Navigation box, finally select Commitment item to appear in box below Navigation box and expand to show 26SS.

B. Tcode: FMX1 - Create funds reservationEnter Document type: RA (Funds reservation w/o W/F reimb)Document date: todays datePosting date: todays dateCompany code: 2009ENTEROverview screen Enter Document Text: Funds Reservation-reimbursable test caseEnter Overall amount: $10,000Enter Item text: reimbursable test funds reservationEnter Commitment item:26SSEnter Fund center: W001Enter Fund: 11110913REnter Functional area: 7CEnter Customer: select customer from aboveEnter Due on: Enter agreement ending date

9/16/05 L Bassichis-added 'ENTER' before the Save10/26/2005 L WheelerChanged fund from 05050913R to 06060913R

11/11/2005 - added ZFMREC before FMX1 as baseline for comparing amounts in step 3011/22/2005- Grid was changed

Step

Page 225

Header data iconAdditional data section:Reference: RAxxxxxxENTER Then SAVE Document number ______________________________...

12/7/05 L Bassichis- Sub-step A - replaced Cost center with Fund Center (W001); added expand COmmitment item to show 26SS.

26 FM reservation is created. - Can do either A or B

A) View TCode: ZFRFST

Using Fund=11110913R Functional Area = 7c ExecuteGet the Fund, Functional Area, and Fund Center (W001) into the box to the right of the Navigation box, finally select Commitment item 26SS to appear in box below Navigation box.

OR

B) Capture 'After' picture for the Fund Reservation in step 25-A

Run Tcode: ZFMREC

Use Fund=11110913R Functional Area = 7c ExecuteGet the Fund, Functional Area, and Fund Center (W001) into the box to the right of the Navigation box, finally select Commitment item to appear in box below Navigation box and expand to show 26SS.

9/16/05 - L Bassichis-clarified the instructions

12/7/05 L Bassichis- Sub-step A - replaced Cost center with Fund Center (W001); added expand Commitment item to show 26SS.- Sub-step B - replaced Cost center with Fund Center (W001); added expand Commitment item to show 26SS.

VP

27 Tcode: FV50 6/16/06 L Step

Page 226

Move expenses off Direct to reimbursableEnter Document date: (todays date)Enter Document type: BZ

DebitEnter GL account: 6100.2611Debit/Credit: s - DebitEnter Amount: $2,000Enter Fund: 11110913REnter Earmarked fund: Funds reservation number from above (92XXXXXXXX) + line # from step 25

Credit:Enter GL account: 6100.2611Debit/Credit: h - CreditAmount: $2,000Cost center: W001000Enter Fund: 11110913DEnter Functional area: 7C (personnel)

Park (Select Document/Park from menu bar OR F8)...

Bassichis- removed 'Enter Trading Partner number as in customer from step 22' from both the Credit line and the Debit line.

28 The Document is created in a parked state.

Doc# VP

29 Tcode: FBV0

Release parked doc aboveCompany code: 2009 (IRS default)Enter Document number: (document number from previous step)Enter

Add to debit line:Cost center = w001000Functional area = 7c

Click on Simulate button. Review the document and verify postingsClick Post...

6/16/06 L Bassichis- added 'Click on Simulate button'

Enter

Cost center = w001000Functional area = 7c

02/08/2007

Step

Page 227

JGarcia - added on debit line following the functional area 7C

30 Tcode: FB03 -

Parked document is posted. Expenses are moved from D to R fundReimbursable fund:Debit: 6100.2611 RCredit:6100.2611 D

Budgetary : (direct)Debit: 4902.0000Credit: 4610.2000

Debit: 1010.0110 (D fund)Credit: 1010.0110 (R fund)

Budgetary: (Direct)Debit: 5700.0000Credit: 3107.0000(Reimbursable)Debit: 4610.2000Credit: 4902.0000

9/19/05 L Bassichis- added the transaction is FB0310/26/2005 L WheelerAdded the word "Direct" for the Budgetary Posting

VP

31 Tcode: FV50 -

Recognize revenue for customerDoc date: today's datePosting date: todays dateShort text: Revenue for JulyDocument type: BW

Enter GL account:5200.0001 (federal)Select D/C indicator: h - creditEnter amount in doc currency: $2,000 Enter trading partner identified in step 18Enter Earmarked fund: document item: enter forecast of revenue doc # (93xxxxxxxx) and line item # from step 19

12/9/05 L Bassichis- removed Currency: USD- removed Company code: 2009

Business area: 0001 (administrative)Order # from

Step

Page 228

Enter G/L account: 1310.0600Select D/C indicator: s - DebitEnter amount in doc currency: *EnterTrading partner as aboveBusiness area: 0001 (administrative)Enter Earmarked fund: document item: enter forecast of revenue doc # (93xxxxxxxx) and line item # from step 19Order # from step 17Fund Center: WAGEEnter Fund: 11110913REnter Functional area: 7C<Simulate> button to review postingsPARK Doc number ______________________...

step 21Fund Center: WAGE

03/19/2007 JGarcia changed referenced step numbers and added the need to enter earmarked fund on debit line

32 The Document is created in a parked state. VP

33 Tcode: FBV0

Post parked documentCompany code: 2009 (IRS)Enter Document: parked document from step 32ENTERPOST...

6/16/06 L Bassichis- added POST

Step

34 T-code: FB03

Revenue is recognized for the customer.Proprietary:Debit: 1310.0600Credit: 5200.0001

Budgetary:Debit: 4251.0001Credit: 4221.0000...

FI doc #:SPL doc #:

VP

35TCode: ZREIMB_REP

8/8/06 L Bassichis-added Year

Step

Page 229

Demonstrate the ability to perform document cross-referencing, where a use can query on a document and receive information on associated documents when a journal entry is part of a chain.

Customer Account = From Step 18Reimburs. Agreement Number = From Step 17

Execute

(Note: Program takes a looooooong time to run

...

= current FY11/22/2005- Removed (These instructions......) and company codeAdded- Reimburs. agreement NumberWjr

02/08/2007 JGarciaReplace tcode ZREIMB_REP with SE38 for program ZFR_OFR_011 based on info provided by Asiah H. on 02/08/2007

2/16/2007 - LWheelerChanged TCode SE38 for program ZFR_OFR_011 to TCode ZREIMB_REPPer Charlotte D. H.

36 Verify that the Reimburseable agreement (Forecast of Revenue document from step 19) entry is listed for the Customer. Also, the step 31 document/Revenue from the Customer will be in the list.

11/11/2005 - clarified that entry is for reimburseable

VP

Page 230

agreemenet

37 Tcode: FB70

Create billing document/invoice

Customer: use customer from step 18Enter Invoice date: todays dateEnter posting date: todays dateEnter Reference:Order # RAxxxxxxEnter amount: $2,000Enter text: Billing for the month of xx/xxItem detailsEnter G/L Account: 1310.0600Set D/C indicator: CreditEnter Doc. Currency amount: * (copies the amount from debit field)Enter Text: Invoice 1 of 12Business area: 0001 (Administrative)Order: internal order # for reimbursable agreement step 17Fund center:WAGEEnter Fund:=11110913REnter Earmarked funds document number (= Forecast of Revenue Number)Enter Functional area: 7C

Menu path: Document> SimulateVerify postingsPost...

12/9/05 L Bassichis- removed Company code: 2009- removed Currency: USD- changed Save to Post

02/08/2007 JGarcia - inserted the need to enter earmarked funds document number after fund "%07070913R%"

03/19/2007 JGarcia - inserted clarification that earmarked funds document is the forecast of revenue document number

Step

38TCode: FB03

Billing document is created

Billing Doc #:

SPL Doc #:

VP

Page 231

Debit: Customer # (1310.0100 derived)Credit: 1310.0600

39 Tcode: FMV3

Forecast of revenue document displayEnter Forecast of revenue document number: (93XXXXXXXX) from step 19Hit EnterHit Consumption Info buttonDouble click on yellow Total Invoices/Credit memos...

Step

40 This will show all consuming activity against this Forecast of Revenue. All Customer Invoices are listed and can be drilled down for further details. Look for doc # from Step 31....

8/23/06 L Bassichis- added to look for doc from step 45

VP

41 Tcode: FBL5N

Customer Line Item DisplayEnter Customer: customer number from step 18

Line Item Selection - Status: All ItemsEnter appropriate date range: current monthLine Item Selection Type: NormalExecuteReview Customer Line Item Display screen...

12/9/05 L Bassichis- removed Company code: 2009

9/19/05 L Bassichis-added step 22

Step

42 Customer line items are displayed. Look for doc # from Step 37....

8/23/06 L Bassichis- added to look for doc from step 51

VP

43 Tcode: FB03

Set billing document for printing (verification purposes only billing documents will not be printed for Federal customers)

9/19/05 L Bassichis-added step 51

Step

Page 232

Document number: Billing Doc # from step 37

Company code: 2009 (IRS)Fiscal year: Current FYENTER

Go to: Environment-> CorrespondenceClick <continue> buttonExit transaction...

44 Invoice is set for printing. Message at bottom of screen is 'Customer invoice was requested'.

VP

45 Tcode: F.64

Execute billing run & generate invoiceCorrespondence: SAP19Company code: 2009 (IRS)Document number: Billing Doc # from step 37Fiscal year: current FYUser name:Date of request: Time of request(enter a range): Check Entries without print dateExecute...

10/31/06 L Bassichis- added to enter the Current FY for the Fiscal Year field6/16/06 L Bassichis- removed 'Review printed invoice: Select line to be printed; Select Print Preview icon' from after the EXECUTE.

01/05/2006 - D. AriolaAdded "enter a range" to Enter Time of request.

9/19/05 L Bassichis

Step

Page 233

-added step 51- added 'Review printed invoice: Select line to be printed; Select Print Preview icon'

46 Verify the document is in the list for the Review Correspondence - Maintain report.

As indicated in step 43 - billing documents will not be printed for Federal customers

6/16/06 L Bassichis- replaced 'Invoice is printed' with 'Verify the document is in the list for the Review Correspondence - Maintain report. '

11/11/2005 - JG added "As indicated in step 59 - billing documents will not be printed for Federal customers"

VP

47 Tcode: F-28

Apply payment to account Document date: todays dateDocument type: DZ (Customer payment)Company code: 2009Posting date: default is todays date

8/8/06 L Bassichis- added 'Double click' to the beginning of the 'for the

Step

Page 234

Period: defaults based on the posting dateReference: IPAC123456Doc. Header text: invoice # from step 37

Bank data Account: 1010.0610; Business area=0001; Amount: $2,000 Open item selection Account: customer account number from step 18 Account type: D (customer) Check Standard Ols

<Process Open items> buttonDouble click in the USD Amount (at the top) field to move amount from <Not assigned> fieldVerify that the <Not assigned> field is 0

Menu path: Document > Simulate

Double Click on the first line item and add the following accounting string:Functional area: 7C<more> buttonFund center: WAGE Enter Fund: 11110913RVerify postingSave...

first line item' (after the Document> Simulate)12/9/05 L Bassichis- removed 'Currency = USD' as it no longer appears on the screen.- added to click on the FIRST line item- removed Business area: 0001 as the data is already on the screen.

9/19/05 L Bassichis-added step 51 and step 22

48 Tcode: FBL5N

Payment is reflected on the customer account (refer to step 41)

Click on the DZ document

T-code: FB03ProprietaryDebit: 1010.0610Credit: Customer # (1310.0100 derived)

BugetaryDebit: 4252.000Credit: 4251.0001

6/19/06 L Bassichis- inserted T-code: FB03 between the FBL5N verification and the GL account values

9/19/05 L Bassichis-added

VP

Page 235

... transaction is FBL5N

49 Tcode: ZFMREC -

View report to check the posting of budget to FM - run by subtype (APPR)Fund = 11110913RFunctional area = 7CBudget version = 0Fiscal year = Current FYTo Fiscal year = Current FYOnce in the report, from the upper left box, select Budget subtype

May also substitute the use of TCode FS10N to review GL accounts 4252.0000 and 4251.0001 in lieu of the ZFMREC report

12/9/05 L Bassichis- added the parms to use to select the report

03/19/2007 added use of FS10N if other users are posting into the fund

Step

50 Report to verify values after postings

Verification of this step is only possible if no other users are posting to the fund and to the GL accounts. This is not feasible to test in automation. If no other users, the value of FR budget column will decrease by $2K and the value of the disbursement column will increase by $2K at the commitment item 26SS level

If TCode FS10N is used, verify the following:4252.0000 Debit column for $20004251.0001 Credit column for $2000

11/11/2005 - JG added Verification of this step is only possible if no other users are posting to the fund and to the GL accounts. This is not feasible to test in automation"

02/08/07 -JG provided addtl clarification of the changes to note if there were no other users

VP

Page 236

03/19/2007 added cerification of GL accounts 4252.0000 and 4251.0001 if tcode FS10N is used

51 Tcode: S_ALR_87012993

Run CO report to check the status of the internal order after postings.

OR Value (for Order Group) = Internal Order created in step 17…

6/20/06 L bassichis- clarified the verification

Step

52 The receivable should be reflected on the internal order VP

53 Tcode: ZTB2

View report to check the status of GL ending balances

Fiscal year = current FYOr value(s) = 11110913RFunctional area = alfa + 7C (use Multiple selections buton to enter both values)EXECUTE...The following verification will be true if the affected GL accounts were not posted to by other users

6/21/06 L Bassichis- added EXECUTE

12/9/05 L Bassichis- added the parapmeters to use in the report

Step

54 Verify ending balances against Beginning balances in step 8, for accounts: 1010.0610, 1310.0100, 1310.0600, 4210.0000, 4221.0000, 4450.0001, 4590.0000, 4610.1000, 4610.2000 & 5200.0001

Verification of this step is only possible if no other users are posting to the GL accounts. This is not feasible to test in automation

12/9/05 L Bassichis- moved the GL accounts to verify from step 75, to this step.

VP

Page 237

ALFA Accounts:DR 4210.0000 is increased by $100KDR 4590.0000 is increased by 90K

7C Accounts:CR 4210.0000 is increased by $100KDR 4221.0000 is increased by $ 98KDR 4252.0000 is increased by $ 2KCR 4610.2000 is increased by $ 8KCR 4902.0000 is increased by $ 2KCR 1010.0110 is increased by $ 2KDR 1010.0610 is increased by $ 2KCR 5200.0001 is increased by $ 2KDR 6100.2611 is increased by $ 2K

11/11/2005 - JG added Verification of this step is only possible if no other users are posting to the fund and to the GL accounts. This is not feasible to test in automation"

03/19/2007 JGarcia provided additional clarification on ALFA and 7C account changes

Page 238

Test Case Name Test Script Name V & V MethodIFS-R11-ITS-1_05_R70 IFS-R11-ITS-1_05_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:40:09 PMDescriptionProcess an IPAC charge Working Capital Fund (WCF) process, which involves recording a manual funds commitment (FMZ1), a prepayment/advance to Treasury (F-47), invoice(s)/expenses (F-04)

BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo)

281 Manually Certify Payments AD01 (commercial AP, Travel/Relo)Pre-ConditionBudget is available. Treasury WCF Vendor loaded.Post ConditionWCF obligation partially liquidated. Prepayment/advance to FMS is partially liquidated by the application of WCF expenses.Acceptance CriteriaAll verification points passed, obligation and prepayment partially liquidated by the expenseIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsAP45 Automatically update the funds control and budget execution balances to reflect changes in the status of undelivered orders and expended appropriations as well as changes in amounts.BE109 Record the financial impact of all transactions that affect the availability of funds, such as commitments, liquidations, obligations, and expenditures.BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants.BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants.CORE412 The system shall maintain a reference to all disbursing transactions generated from any source (e.g., Treasury schedule number, OPAC number.)AP323 The system shall have a method to pay vendors in advance (according to terms and conditions) without requiring a supporting Receipt and Acceptance.AP149 The system shall accommodate accounting for working capital funds that cross financial year boundaries.AP55 Record expense or asset when goods have been received, or services performed, for items that were funded by advances, prepaid expenses, and grants, and make the appropriate liquidations. Check available funds and automatically update funds control balan

Page 239

Test Type Tracking No.ZZ - Other see RTVM

Page 240

Manual Script Name: IFS-R11-ITS-1_05_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:39:44 PMManual Script Creation Date: 5/16/2011 2:39:43 PM

Step Description Note Type

1 CASE DESCRIPTION: Process an IPAC charge using the Working Capital Fund (WCF) process, which involves recording a manual funds commitment (FMZ1), a prepayment/advance to Treasury (F-47), invoice(s)/expenses (F-04).

Step

2 PRE-CONDITION FOR THE CASE: - Budget is available for the Current year accounting string and the Prior year accounting string. Use the ZAVAIL transaction to see how much budget is available. Be sure to use the current FY as Fiscal Year in the ZAVAIL selection criteria for both the Current year and Prior year accounting strings. (At year end, a Prior year fund will have a portion of its remaining budget carried over into the current FY) If there isn't enough budget for the Prior year accounting string in the current FY, find another string (budget dollars cannot be added to a prior year fund in the current FY).

- Treasury WCF Vendor 64877 is loaded.

12/15/05 L Bassichis- added the Vendor number 64877- added how to be sure there is enough budget

Step

3 POST-CONDITION FOR THE CASE: WCF obligation partially liquidated. Prepayment/advance to FMS is partially liquidated by the application of WCF expenses.

Step

4 ======================================================================================================================================================

Step

5 FMZ1 - For the Current Year (CY), enter a funds commitment (obligation) for WCF process. Document Type = WCDocument Date = Current datePosting date = Current dateCompany Code = 2009Currency= USDPress Enter

4/30/2010: Edit Fund/DTolson

12/15/05 L Bassichis- changed

Step

Page 241

Overall Amount= $10,000Fund = "%10100912D%"Functional Area = 1CGL Account= 6100.2575Cost Center= S001000Vendor = 64877SaveDoc# __________________...

fund to 06060912d

- added Posting date = Current date- changed cost center from D901000

04/29/2005 - Use current year fund ( 05050912D)Note: Did not perform these steps when tested in RTS, Client 520Arrange to have FMJ1 & FMJ2 run to carry obligated amount forward to the current year

To run FMJ1: FM Area = 2009; Fiscal Year = 2003; Enter Fund center, commitment item, Fund, Document number;FI Documents

Page 242

FI Fiscal Yeasr = 2003;Company code = 2009 Check items with completed indicator (Do not check check follow on document)

To run FMJ2: FM Area = 2009; Fiscal Year = 2003; Enter Fund center, commitment item, Fund, Document number;FI Documents FI Fiscal Yeasr =leave blankCompany code = leave blankCheck All amounts radio buttonCheck items with completed indicator (Do not check check follow on document)

6 FMZ3 - Verify that the obligation from step 5 successfully loaded and BL accounts posted VP

Page 243

Proprietary: None

Click on menu option Environment, Follow on DocumentsClick on Accounting document

Budgetary:Debit: 4610.2000Credit: 4801.0000Amount: $10,000...

7 FMZ1- Enter a Prior Year (PY) fund commitment (obligation) for WCF process.

Document Type = WCDocument Date = 09-30- prior yearPosting date = Current dateCompany Code = 2009Currency= USDPress EnterOverall Amount= $1000Fund = "%10100912D%"Functional Area = 1cGL Account= 6100.2575Cost Center= W001000Vendor = 64877SaveDoc# __________________...

4/30/2010: Edit Fund/DTolson

12/15/05 L Bassichis- added Posting date = current date- changed fund to be 05050912d- corrected Cost center to be z001000- changed to $100 from $10,000

9/21/2005Added Step to create PY obligation

Step

8 FMZ3 - Verify that the Prior Year obligation from step 7 successfully loaded and BL accounts posted

Proprietary: None

Click on menu option Environment, Follow on Documents

12/19/05 L Bassichis- changed to $1000 from $10,000

VP

Page 244

Click on Accounting document

Budgetary: (postings for a prior year obligation)Debit: 4650.0000 Credit: 4881.0000Amount: $1000.00...

04/29/2005 - Added transaction code and steps to view the budgetary posting.

9 F-47 - Record the IPAC Prepayment for the CY obligationDOC Date = Current date Doc Type = PA, Reference = its-1-05 cy ipac prepay Document Header= its-1-05 CY IPAC PREPAYVENDOR: Account=64877 Trg.sp. G/L= "3".Enter

Amount = 10,000 Bus Area=0001Due on = Current date Pay Method = I (IPAC)Pmnt meth Supp = 03Fnds Res = Enter the obligation document and line number from step 5 (Click on box beside Funds Res for line #)Press Enter, account assignment adopted from referenced obligationSave; Doc# _________________

Record a second IPAC prepayment for the PY obligationDoc Date = Current date Doc Type = PA, Reference = its-1-05 py ipac prepayDocument Header= its-1-05 PY IPAC PREPAYVENDOR: Account=64877 Trg.sp. G/L= "3"ENTERAmount = 1000 Bus Area=0001Due on = today's date +1Pay Method = I (IPAC)Pmnt meth Supp = 03Fnds Res = Enter the obligation document and line number from step 7Press Enter, account assignment adopted from referenced obligationSave; Doc# ____________________...

04/30/2010: date updated/DTolson

12/15/05 L Bassichs- changed dates to be applicable to Current year and Prior year testing- changed prior year to be $1000 instead of $10,000

Step

10 F110 - Issue both CY & PY prepayments for Vendor 64877

Run date= today dateIdentification= (unique code indentifying the user)

12/15/05 L Bassichis- added to click on

Step

Page 245

Select Parameters tabCompany Code 2009Pay Methods= IKNext Paid Date= future dateVendor= 64877Select Additional logSelect 1st, 2nd and 4th check boxesVendor = 64877SaveSelect Status TabSelect Proposal buttonSelect start immediateGreen CheckEnter to start proposalSelect Display proposal button; verify the proposalselect back arrowSelect Payment Run buttonSelect start immediategreen checkpress enterWhen run is completed Click on Display payment run log buttonClick on additional logClick on Display payment run log

payment doc numbers ZP documents noted: __________________ __________________...

Display run log button to get the document numbers

11 FB03 - Verify Payments ran successfully for both the CY and PY prepayments created in step 10. Proprietary:Debit: 1410.0013Credit: 1010.0600

Click on menu option Environment, Accounting DocumentsClick on Accounting document

Budgetary:Debit: 4801.0000Credit: 4802.0000

(As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)

12/15/05 L Bassichis- noted to check both the CY and the PY document

04/29/2005 - added transaction code and the steps to view the proprietary

VP

Page 246

posting.

12 FB01 - Assuming it is the end of the month... record the accrued expenditure

SubStep ADocument date: Last day of monthDoc Type: AW Company code: 2009Period "current" Posting Date: Last day of the monthReference: its-1-05 cy accr expns (use 'its-1-05 py accr expns' for substep B below)Doc header text: its-1-05 CY ACCR EXPNS (use 'its-1-05 PY ACCR EXPNS' for substep B)

Posting Key = 50 Account = 2190.0100Press Enter Amount = $900 (use $90 for substep B) Business = 0001Posting Key = 40 Account = 6100.2575 Press Enter

Amount = $900 (use $90 for substep B)Earmarked Funds: Enter Obligation and Line Number from step 5 (use obligation from step 7 for substep B)Fund= "%11110912D%" (use PY i.e."10100912D%" for substep B)Cost center=S01000 (can use anything as earmarked fund will overlay this field)More ButtonBusiness Area = 0001Functional area = 1C (can use anything as earmarked fund will overlay this field)SaveNOTE: Document Number generated is_________________________ _______________________________

SubStep BRerun this step using the obligation and line number from step 7 for the prior year....

4/30/2010: Edit Fund/DTolson

12/15 05 L Bassichis- moved Business area to be after the More button- updated the Fund to be 06060912d- changed Amount for the prior year (substep B) to be $90

04/29/2005Reference: Entry required Doc header text: Entry required

Posting Key = 50Account = 2190.0100Press Enter Amount = $900Business = 0001

Changed

Step

Page 247

fund to current year (05050912D), to get to Functional Area, and cost center as enter on the obligation line, Click More on this screen, however it is not necessary to enter the FA and cost center because it is derived from the obligation number entered earlier.

Note: Did not perform this step in testing in RTS, Client 500 on 04/29/2005:

Repeat for fund 03030912D for $4833.00NOTE: Document Number generated is_________________________

Page 248

13 FB03 - Verify GL account Posting of the accrued expenditure for both documents created in step 12. The CY document is $900, and the PY document is $90.

Proprietary: Dr. 6100.2575, Cr. 2190.0100

Click on menu option Environment, Accounting DocumentsClick on Accounting document

Budgetary:Dr. 4802.0000, Cr. 4902.0000Dr. 3107.0000, Cr. 5700.0000

12/15/05 L Bassichis- removed reference to Step 14 & 15

04/29/2005 - added transaction code.

VP

14 FB08 - record the reversal of the accrued expenditure (assuming it is now the first of March... )

CY Funded:Document Number from CY expense accrual posting above STEP 12Company code: 2009Fiscal Year - Current FYReversal Reason = 02Document date = current datePosting Date = end of current monthPosting Period = current Posting PeriodSAVEDoc # = ____________________

Repeat for reversal of PY funded accruals Doc # = ____________________

6/16/06 L Bassichis- corrected Posting Period to be = to current posting period

12/15/05 L Bassichis- added Document date = current date- corrected Posting Date = end of current month- added SAVE

Step

15 FB03 - Verify the expense accrual for both the CY and PY documents from step 14 were reversed

Proprietary:Dr. 2190.0100, Cr. 6100.2575

04/29/2005 - added transaction code

VP

Page 249

Click on menu option Environment, Accounting documentsClick on Accounting document

Budgetary:Dr. 4902.0000, Cr. 4802.0000Dr. 5700.0000, Cr. 3107.0000

16 F-04 - Assuming that the actuals for the quarter equal $10,600 and are against the same expense GL account as obligated above in the original line items, transfer the first prepayment of $10,000 from statistical to real. .Document date: Current Doc Type = TFReference = WCF Doc Header Text = WCFPosting Key = 29 Account = 64877Sp G/L = XPress Enter

Amount = $10,000 Business Area = 0001Cost Center: D901000 (can be anything as Funds Res data will overlay this)Funds Res: Obligation and line number from step 5 of test case.Fund: "%11110912D%"Functional Area = 4hPress ENTERClick on Process Open Items (Account Assignment adopted from document message box displayed)Account = 64877 Account Type = KSpecial G/L ind = 3

Choose the Others radial buttonClick again on Process Open ItemsPage down to select Reference Key 1 radio button; Press ENTEREnter the obligation number from step 5 and click process open items againClick on amount to be transferred until amount turns to blue color

Save

Docu # _______________________...

4/30/2010: Edit Fund/DTolson

12/15/05 L Bassichis- changed FUnd to 06060912d- changed the assuption to use $10,600 instead of $12,000

04/29/2005 - use current year fund (05050912D)

Step

17 FB03 - Net effect to the GL is zero. debits and credits to the 1410.0013 account wash.

(As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)

04/29/2005 - added transaction code

VP

Page 250

18 Tcode F-04: Enter a second Transfer document to make the additional $600 real as welll.Document date: Current Doc Type = TFReference = WCF Doc Header Text = WCFPosting Key = 29 Account = 64877Sp G/L = XPress Enter

Amount = $600 Business Area = 0001Funds Res: Obligation and line number from step 7 of test case.Press ENTERClick on Process Open ItemsAccount = 64877 Account Type = K Special G/L ind = 3

Choose the Others radial button (Account Assignment adopted from document message box displayed)Click again on Process Open ItemsPage down to select Reference Key 1 radio button; Press ENTEREnter the obligation number from step 7; click Process open itemsClick on the $1,000 item displayed (so that it is blue)Not assigned value should now be $400Click on Charge Off DifferencePosting Key = 29 Account = 64877Sp GL indicator = 3Press EnterAmount = $400 Business Area = 0001Funds Reservation = Obligation and line number from step 7ENTERSaveDocu # _______________________...

12/15/05 L Bassichis- corrected to use PY obligation from step 7- changed FUnd to be 05050912d- changed the Amount to be $600 intead of $2000- changed the Charge off amount to $400- changed the 'Not Assigned' value to be $400

Step

19 Net effect to the GL is zero. debits and credits to the 1410.0013 account wash. T-Code FB03

(As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)

04/29/2005 - added transaction code

VP

20 F-04 - Assuming the quarterly expenses are reported in at $10,600. Enter the quarterly expenses of $10,000 against the step 5 obligation.Document date: Today

4/30/2010: Edit Fund/DTolson

Step

Page 251

Doc Type: IWReference: wcf cy qtr expDoc header text: wcf cy qtr expensePosting Key: 40Account: 6100.2575Press Enter

Amount: $10,000Earmarked Funds: Enter the first obligation and line number from step 5Fund = "%11110912D%"; Cost center = S001000Click MORE buttonBusiness area = 0001 FA = 4h; Press ENTERClick on Process Open Items, Account = 64877Account type = KSpecial GL indicator= XChoose radial button "Others"; Process open itemsPage down, Choose Reference Key 1 radio button; Press ENTEREnter the obligation number from step 5Click on Process Open ItemsSelect the 10,000 (selection indicated by item being blue), click on it. Amount not assigned should be equal to zero.Save

Docu # _______________________...

12/15/05 L Bassichis- added 'Click MORE button'- removed company code 2009- changed the assuption to use $10,600 instead of $12,000- added Press ENTER

04/29/2005 - the following statement is not true in this step, because the $2000 is not recorded until the next step:

Real advances (10000 and 2000) should be displayed,

21 Document posted. Verify GL account postings: T-Code FB03Proprietary:Dr. 6100.2575, Cr. 1410.0013

Click on menu option Environment, Accounting documentsClick on Accounting document

Budgetary:Dr. 4802.0000, Cr. 4902.0000

04/29/2005 - added transaction code

VP

Page 252

Dr. 3107.0000, Cr. 5700.0000

(As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)...

22 Enter the additional $600 in quarterly expense using F-04

Date: Today Doc Type: IWReference: WCF expense step 22Doc header text: wcf expense step 22Posting Key: 40 Account: 6100.2575Press Enter

Amount: $600Earmarked Funds: Enter the step 7 obligation and line numberFund = "%10100912D%" Cost center = K203000Click MORE buttonBusiness area: 0001 FA = 2B; Press ENTERClick on Process Open Items,

Account = 64877 Account type = KSpecial GL indicator= XChoose radio button "Others"; Process open itemsPage down, Choose Reference Key 1 radial button; Press ENTEREnter the step 7 obligation numberClick on Process Open ItemsReal advance of $600 should be displayed, click on it. Amount not assigned should be equal to zero.Save

Doc# __________________...

4/30/2010: Edit Fund/DTolson

12/15/05 L Bassichis- added 'Click MORE button'- removed company code 2009- changed the assuption to use $600 instead of $2,000- changed the Amounts to be $600 instead of $2000

Step

23 FB-03 - Document posted. Verify GL account postingsProprietary:Dr. 6100.2575, Cr. 1410.0013

Click on menu option Environment, Accounting documentsClick on Accounting document

Budgetary:

04/29/2005 - added transaction code

VP

Page 253

Dr. 4802.0000, Cr. 4902.0000Dr. 3107.0000, Cr. 5700.0000

(As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)...

Page 254

Test Case Name Test Script Name V & V MethodIFS-R11-ITS-1_10B_R70 IFS-R11-ITS-1_10B_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:40:54 PMDescriptionTesting that system will generate proper upward and downward postings for various scenarios when making adjustments to prior year funds.Pre-ConditionMake sure prior year funds have open balances.Post ConditionMake sure all gl accounts are properly posted.Acceptance CriteriaAll verification points passed.IterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsCORE185 The system shall provide expired year logic for all transactions.CORE462 When adjustments are made to existing obligations or previously recorded expenditures, automatically distinguish between upward and downward adjustments to unexpired and expired budget authority, and generate ledger postings, without user interventionCORE487 To be compliant with OMB and GAO requirements, the system should be able to recognize "true" upward/downward adjustment, as opposed to automatically counting all transactions that utilize prior years' funds.GL26 Provide the capability to process, track, and control prior fiscal year adjustment transactions.

Test Type Tracking No.ZZ - Other see RTVM

Page 255

Manual Script Name: IFS-R11-ITS-1_10B_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:40:35 PMManual Script Creation Date: 5/16/2011 2:40:34 PM

Step Description Note Type

1 Upward AdjustmentFind a prior year travel obligation and post an invoice against it for more than the obligation. Downward AdjustmentFind a RTS obligation posted in prior fiscal year - doc type PM and post an invoice against it for less and mark the final flag.

Step

2

PRE-CONDITION FOR THE CASE: 1) Make sure funding is available. 2) Make sure the prior year is close

Step

3

POST-CONDITION FOR THE CASE: All upwards and downwards adjustments are properly posted.

Step

4

Step

5 TCode FMZ3 - Find Travel Obligation for Prior Fiscal Year Fund (Any Earmarked fund document beginning with 91)

Click List to bring up Earmarked Funds Journal ScreenEarmarked funds= 91*

8/24/06 L Bassichis- replaced Commitment item = 21TR

Step

Page 256

Document category= 50 (prefilled)Company Code = 2009FM Area = 2009Commitment item = 21*Fund = 09090913D (Prior Year Fund)Controlling area= 2009 (prefilled)Execute...

with 21*

06/05/2007 JGarcia changed fund from 06060912D to reflect 06060913D

6 Choose an obligation, make sure it has an open amount and double click on document number. ( Make sure too that the obligation line for the open amount in the FM document was actually carried forward from previous year )

Record the obligation number and line number.

__________________________

Once the document is open, click on Consumption to verify open amount - open amount will appear on the Funds Commitment: Display Detail Scr(If the full open amount is still available, a message stating "There is no usage data" will appear at the bottom of the screen)

Note: Vendor Number ________________________ (Should be an employee - vendor number beginning with 2)

(Make sure the vendor is not blocked)

Get the Expense Account (6100.XXXX) associated with the obligation number.

________________________...

5/24/2006 LWheelerAdded more clarifcation

06/05/2007 JGarcia added parenthesized note to make sure that obligation line was actually carried forward from previous year

VP

7 TCode: F-47 - Request Advance for the full open amount

Document date = (current date)Doc type = YACompany Code = (defaults to 2009)Posting date = (defaults to current date)Period = (defaults)Document number = blankReference = Obligation Document that was recorded from previous step

06/05/2007 JGarcia changed fund from 06060912D to reflect 06060913D

Step

Page 257

Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank

Vendor Account # = (should be employee vendor number from previous step) Special G/L indicator (T - for Travel)ENTER

Amount = the open amount on the above obligation. Bus Area= 0001 Due on Date = (current date)Cost Center = S001000 Funds res. = Obligation document number and line number Fund = 09090913D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment)

ENTERA withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue.ENTERSAVE

Note Doc # ________________...

8 TCode: FB03

Doc Number from previous step will appear Enter

Click Environment - Accounting Document1FM document createdBudgetary NoneProprietary None

VP

9 Tcode: F110 - Run Payment Proposal and Execute Payment Run for the amount of the Advance Run date = (usually today's date)Identification = (unique code identifying the user usually initials + 01)Note: if more than one F110 in a day increase number)Select Parameters tab

Company Code = 2009Payment Methods = CP

Step

Page 258

Next Paid Date = (current date+ 30 days)Vendor number = (employee vendor number)

Select Free Selection TabClick on Document NumberEnter Document Number from previous step

Select Additional Log Select the 1st, 3rd and 4th check boxes Enter the vendor numberSave

Select Status tabShould see comment parameters entered

Select Proposal button Select Start immediateSave by selecting the green check

Enter to start proposalSelect the Display Proposal button to verify the proposal ; Click go back button Select Payment Run button Select Start immediate Select Create payment mediumSave by selecting the green checkEnter to start payment runSelect the Display Payment button to verify the payment.

Note ZP Document Number _______________________...

10 TCode: FBL1N

Enter Vendor #Click All Items Enter current dateCheck Normal Items and Special G/L ItemsEXECUTE

Double click on the ZP document number, then select overview icon,

Verify Postings:Proprietary:Debit: 1410.0002 Advance - Emp (1410.0001 if other than employee vendor)Credit: 2120.1000 Disburse in Trans

Select Environment - Accounting Documents2FI, 2SPL, 1FM documents are created

Double click on the ZP document number, then select overview icon,

Verify Postings:Proprietary:Debit: 1410.0002 Advance - Emp (1410.0001 if other than

VP

Page 259

Budgetary:Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO Advance...

employee vendor)Credit: 2120.1000 Disburse in Trans

Select Environment - Accounting Documents1 FI, 2SPL, 1FM documents are createdBudgetary:Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO Advance...

11 Tcode: FMFG_Treasury_confir - Treasury Confirmation for $

Select a Variant by clicking on the Variant button at topSelect the variant = 20090002Execute

Schedule number = from drop down, choose payment run (this will be the identification from step 9 - initials plus number)Confirm date = (current date)Check number = (from) Note: Has to start with a 9Check number = (to)Local curr. pmnt amount = total amount of all checks to be run $Save

>>> Manual Correction and Confirmation <<<Save after verifying

Display of Bank Statement/Check Deposit List for verification

Step

Page 260

Note ZV Document Number ______________________

12 TCode FB03

Doc Number from previous step will appearEnter

Click Environment - Accounting Document1SPL document createdProprietary:Debit: 2120.1000 Disburse in TransitCredit: 1010.0110 SF 224 Dis

Budgetary:None...

VP

13 Tcode: F-04 - Voucher applied to Advance for the amount of the advance in step 7. Transfer Advance from statistical to realDocument Date = current date Doc type = TFCompany code = 2009 Reference = begin travel date future date Doc Header text =end travel date future date

Transaction to be Processed: Click Incoming payment

Posting key = 29 Account = vendor ID Sp. GL = X (the X transfers advance from stat to real)ENTERAmount = from step 7 Business area = 0001 Fnds res = Obligation number and line # from step 6. ENTERProcess open itemsAccount = vendor number account type = K (K=vendor) Special GL = T (travel advance) Click on Others in right column ENTER<Page Down> button on keyboardSelect Reference Key 1 Enterin From field enter Obligation number ( From Step 6)Process open itemsselect the amount which should be blue (you may need to double click on amount until it turns blue)

Step

Page 261

Save......Document # generated = ________________...

14 TCode FB03

Doc Number from previous step will appearEnter

Click Environment - Accounting DocumentProprietary:Debit: Vendor # (1410.0002 Derived) X 29Credit: Vendor # (1410.0002 Derived) T 39

1 SPL and 1 FM document created

VP

15 Tcode: F-04 - Process travel voucher for more than the original advance in step 7Document Date = current date Doc type = Y1 Company code = 2009Reference = Begin Travel DateDoc Header text = End Travel Date

Transaction to be Processed: Click Incoming payment

Posting key = 40 Account = 6100.xxxx (should be same as on original FMZ3)ENTER

Amount =from step 6 plus adiitional Earmarked Funds = Obligation number & line # Fund = 09090913D Cost center = S001000More button

Business area = 0001 Functional area = 5A Green check Enter through messages.

More data button (button is at upper part of screen)

Enter through information message Reference key 1 = O Reference key 2 = TProcess Open Items Company Code = 2009 Account = employee vendor ID Account type = K (K=vendors)Special GL indicator = X (transfer adv from stat to real) Click on document number under additional selection tabprocess open itemsEnter document number created with F-04 Transfer transaction (from previous step 13) in From Field

Step

Page 262

Process open itemsUSD Gross = (blue) (If not, double click until amount turns blue to Apply Advance) this amount should equal to the original advance

Click the Charge off difference button Posting key = 31 (invoice) Account = vendor accountGreen checkAmount = (This amount should be the difference between original advance and the amount enter at the beginning of this step)Business area = 0001Change Payment terms to equal Z000SAVE Enter through messages.

Note Document Number ________________

16 TCode FB03

Doc Number from previous step will appearEnter

Proprietary:Debit: (40) 6100.XXXX Credit: (31) 2110.0400 (2110.0300 if other than employee vendor) Credit: (39) 1410.0002 (1410.0001 if other than employee vendor)

Budgetary: (may take some time to show up)Debit: 4650.0000 Charge off $ amtDebit: 4801.0000 Charge off $ amtDebit: 3107.0000 Charge off $ amt + obligation $ amtDebit: 4802.0000 Oblig $ amt Credit: 4881.0000 Charge off $ amtCredit: 4901.0000 Charge off $ amtCredit: 5700.0000 Charge off $ amt + obligation $ amtCredit: 4902.0000 Oblig $ amt...

VP

17 TCode: Zunliq_oblig - Find a RTS Obligation (Doc Type PM) with an open amount and do a receipt and acceptance for full open amount

Aging of Unliquidated Obligations ScreenFund = 09090912D (Prior Year Fund)Business Area = 0001

9/7/06 L Bassichis- added Purchase order number = 2*

Step

Page 263

Purchase order number = 2*Purchase order type = PMEXECUTE...

18 Choose an obligation (Doc Type PM), make sure it has an open amount and double click on the document number. Record the obligation number and line number.

Note Doc #_____________________________

Which will display the obligation number (ME23N), Click on the delivery schedule tab to display the open amount.

Note Vendor Number _________________________...

Step

19 TCode: MIGO

Enter the obligation number and line number

Enter

Movement Type 101 (For full open amount)

Check Item OKSave

Note Doc # __________________________

Step

20 TCode MB03

Doc Number from previous step will appearEnter

Click on Accounting Documents

Documents created: 2FI, 2SP, 1CO, 1FM

Posting:Proprietary:DR 6100.XXXX

VP

Page 264

CR 2190.0000

Budgetary:DR 3107.0000 DR 4801.0000 CR 4901.0000 CR 5700.0000

21 TCode: MIR7

Post an invoice for an amount less than the open amount on the PO and mark it with a final flag.

On the Detail tab use document type RE

Save as Completed

Note Doc # ____________________________ ...

Step

22 SBWP - only if Invoice in step 21 requires workflow approval. Amount is $2500 or above.

Step

23 TCode: MIR4

Doc Number from previous step will appear ENTERClick on Follow-on-Documents1FI, 1SPL AND 1FM doc created

Verify Posting:Proprietary:Debit: 2190.0000 Credit: 2110.0300 ...

VP

24 TCode: MIGO

Enter the Obligation number and the line number

Enter

Movement Type 102 (For the difference in the original open amount and the invoiced final

Step

Page 265

flag amount)

Post the difference on the Ouantity tab

Check Item OKSave

Note Doc # __________________________

25 TCode: MB03

Doc Number from previous step will appear Enter

Click on Accounting Documents

Documents created: 2FI, 2SP, 1CO, 1FM

Verify Posting:Proprietary:Debit: 2190.0000 Credit: 6100.XXXX Budgetary:Debit: 4871.0000Debit: 4901.0000Debit: 5700.0000Credit: 4650.0000Credit: 3107.0000Credit: 4801.0000

VP

26 Tcode: F110 - Run Payment Proposal and Execute Payment Run for the amount of the Invoice Run date = (usually today's date)Identification = (unique code identifying the user usually initials + 01)Note: if more than one F110 in a day increase number)Select Parameters tab Company Code = 2009 Payment Methods = CD Next Paid Date = (current date+ 30 days) Vendor number = (vendor number)Select Additional Log Select the 1st, 3rd and 4th check boxes Enter the vendor numberSAVE

9/26/06 L Bassichis-NOTE: If there are multiple documents showing on the Proposal Display results, double click the line that

Step

Page 266

Select Status tabShould see comment parameters entered

Select Proposal button Select Start immediateSave by selecting the green check

Enter to start proposalSelect the Display Proposal button to verify the proposal ; Click go back button

Select Payment Run button Select Start immediate Select Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment.

Note ZP Document Number _______________________...

you want and get the Document number (this is the FI document). Delete the Proposal and select the Free Selection tab. On this tab, select the Document number option and then enter the FI document in the Values field. Proceed as normal for the Proposal.

27 TCode: FBL1N

Enter Vendor #Click All Items Enter current dateCheck Normal Items and Special G/L Items

Execute

Double click on the ZP document number, then select overview icon, select Environment - Accounting Documents

1SPL, Verify Postings:

Proprietary:Debit: 2110.0300Credit: 2120.1000

VP

Page 267

Budgetary:None...

28 Tcode: FMFG_Treasury_confir

Treasury Confirmation for $Select a Variant by clicking on the Variant button at topSelect the variant = 20090002Execute

Schedule number = from drop down, choose payment run (this will be the identification from step 9 - initials plus number)Confirm date = (current date)Check number = (from) Note: Has to start with a 9Check number = (to)Local curr. pmnt amount = $ amount from step 21Save

>>> Manual Correction and Confirmation <<<Save after verifying

Display of Bank Statement/Check Deposit List for verification

Note ZV Document Number ____________________...

Step

29 TCode FB03

Doc Number from previous step will appearENTER

Proprietary:Debit: 2120.1000 Disburse in TransitCredit: 1010.0110 SF 224 Dis

Click Environment - Accounting Document1FI, 2SPL DOCS CREATED

Budgetary:Debit: 4901.0000Credit: 4902.0000...

VP

Page 268

Page 269

Test Case Name Test Script Name V & V MethodIFS-R11-ITS-1_7_R70 IFS-R11-ITS-1_7_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:41:39 PMDescriptionTravel (nontaxable) Voucher is less than obligation with advance. (Employee leaves agency, outstanding advance balance converted to receivable.) Travel (nontaxable) Voucher is greater than obligation within tolerance with advance Travel(taxable)Pre-ConditionMaster data existsPost ConditionVerification points passedAcceptance CriteriaVerification points passedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants.BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants.CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs.TRVL508 Maintain and report travel obligation and liquidation information.TRVL509 The system shall maintain and report travel advance and liquidation information.

Test Type Tracking No.ZZ - Other see RTVM

Page 270

Manual Script Name: IFS-R11-ITS-1_7_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:41:17 PMManual Script Creation Date: 5/16/2011 2:41:15 PM

Step Description Note Type

1 CASE DESCRIPTION: Travel (nontaxable) Voucher is less than obligationwith advance. (Employee leaves agency, outstanding advance balance converted to receivable.)

Travel (nontaxable) Voucher is greater than obligation within tolerancewith advance

Travel (taxable) less voucher is greater than obligationwith advance

Step

2 PRE-CONDITION FOR THE CASE:Master data exists Step

3 POST-CONDITION FOR THE CASE: Verification points passed Step

4 ======================================================================================================================================================

Step

5 Tcode: PA20

Use Find Selection area on left side of screen - Find by personDouble click on Collective Search HelpSelect Organization assignment tabEmployee Group= 1Note Personnel Number ______________________ and Name _____________________________

Tcode: FK03Click on Vendor Drop down window

9/9/05 L Bassichis- clarified some instructions

Step

Page 271

Click on Vendor by Personnel NumberEnter the personnel number from Tcode: PA20Enter

Doble click on desired Vendor number. Note Vendor Number ________________________________{***make sure all General Data and Company code data is checked***}EnterVendor Personnel number is on screen 4...

6 Travel (nontaxable) Voucher is less than obligation with advance. (Employee leaves agency, outstanding advance balance converted to receivable.)

Tcode: FMZ1

Create Obligation for future travel for $1,000

Doc type = YADoc. Date = current datePosting Date = current date Enter

<<<<<< Funds Commitment: Create Overview Scrn >>>>>>Document Text - %BEGINNING TRAVEL DATE% TO %END TRAVEL DATE%Overall amount = $1000.00Text = 001*O*local travel milageFund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912DFunctional area = 2AGL account = 6100.2523Cost Center = W202006Vendor = (should be employee vendor code)Due on Date = travel end dateEnter

Click on the gray top hat with the red sash located in the top left corner of the screen to access header dataReference = (free text representing itinerary - optional)Click green check markSaveNote document number _____________________________

9/9/05 L. Bassichis-clarified some instructions

Changed Fund to 05050912D and Functional area to 5A

Step

Page 272

...

7 TCode: FMZ3

Budgetary:Debit: 40/4610.2000 Allotments RealizeCredit: 50/4801.0000 UDO UnpaidAmount: $1,000.00Proprietary:None

...

VP

8 Tcode: F-47

Request Advance Request for $500

Document date = (current date) Doc type = YACompany Code = (defaults to 2009) Posting date = (defaults to current date)Period = (defaults) Currency/rate = (defaults to USD)Document number = blank Reference = Obligation Document number that was recorded from previous step (Step 6)Doc. header text = Enter date range of travel Trading part.BA = blank Vendor Account # = (should be employee vendor number from previous step) Special G/L indicator (T - for Travel)Enter to verify informationNOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button, otherwise, Select New Item buttonEnter Amount = 500.00 Business area = 0001Due on Date = (should be current date) Fund = 111100912DFunds res. = Obligation document number and line number Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment)SaveA withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue.An Information screen is displayed.Click green checkbox

Note document number ________________________...

Changed Fund to 05050912D

Step

Page 273

9 TCode: FB03

Budgetary:NoneProprietary:None1 FM doc createdNote FM document number ______________________________...

Added 1 FM doc created

VP

10 TCode: F110

Run Advance Payment for $500

Run date = (usually today's date)Identification = (unique code identifying the user)Select Parameters tabCompany Code = 2009Payment Methods = (for now use CP)Next Paid Date = (some future date)Vendor = (employee vendor number)Select Additional LogSelect the 1st, 2nd and 4th check boxesVendor = (employee vendor number)SaveSelect Status tabShould see comment parameters enteredSelect Proposal buttonSelect Start immediateGreen checkEnter to start proposalSelect the Display Proposal button; verify the proposal; Select back arrowSelect Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment. Note document Number ______________________________

...

9/14/05 L Bassichis- clarified vendor instructions

Step

Page 274

11 TCode: FBL1N

Enter Vendor #Check special G/L transactionsNormal ItemsExecuteDouble click on the document to displayDocument overview buttonEnvironment->accounting documents1FI, 2SPL, 1FM doc are created

Budgetary:Debit: 40/4801.0000 UDO UnpaidCredit: 50/4802.0000 UDO AdvanceAmount: $ 500.00Proprietary:Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $500.00

...

Edited to clarify steps

VP

12 FMFG_Treasury_confir

Treasury Confirmation for $500

Select a Get variant iconDouble Click on Variant name 20090002Execute

Schedule number = select drop down button; in Identification field put the ID number used in F110 (step10) and press Enter; Double click on the IDConfirm date = (current date)Check number = (from) Note: Has to start with a 9Check number = (to) (same as from because there is only 1 check)Local curr. pmnt amount = total amount of all checks to be run $500.00Save

>>> Manual Correction and Confirmation <<<Save after verifying

9/14/05 L Bassichis- corrected Variant instructions- clarified Schedule number instructions

Step

Page 275

Display of Bank Statement/Check Deposit List for verification Note ZV doc number ____________________________...

13 TCode: FB03

To display ZV document created by the treasury confirmation

Budgetary:NoneProprietary:Debit 40/2120.1000 Disburse in TransCredit 50/1010.0110 SF224 DisbAmount: $500.00...

VP

14 TCode: F-04

Transfer Advance from statistical to real - Voucher applied to Advance for $400

Document Date = current date Doc type = TF Company code = 2009Currency = USD Reference = begin travel date Doc Header text =end travel date Posting key = 29 Account = vendor IDSp. GL = XGreen checkAmount = 400.00 Business Area=0001 Cost Center=anythingFnds res=Obligation/line 1 Fund=anything Functional area =anything EnterProcess open itemsAccount = vendor number account type = KSpecial GL = TClick on Others in right columnEnter<Page down>key select Reference key 1 EnterFrom field = Obligation number from step 6Process open itemsSelect the 500.00 amount (blue) or double click until it turns blueClick <Charge off diff.>

9/9/05 L. Bassichis-clarified some instructions

Step

Page 276

Posting key = 29 Account = vendor numberSpecial G/L = TEnterAmount = 100.00 Business area = 0001Due on date = current date Funds res. = obligation numberSaveNote document number _______________________...

15 FB03 enter document number to displayProprietary:Debit 29/ 1410.0002 400.00Debit 29/1410.0002 100.00Credit 39/1410.0002 Adv Emp 500.00...

VP

16 TCode: F-04

Process travel voucher

Document Date = current date Doc type = Y1Company code = 2009 Currency = USDReference = Future travel start date Doc Header text = Future travel end datePosting key = 40 Account = 6100.2523Green checkAmount = 400.00 Earmarked Funds=Obligation Line number line 1 Fund=11110912DCost center = S001000 Assignment = Tax Code (for testing leave blank)More buttonBusiness area = 0001 Functional Area= 5A Green CheckMore data buttonReference key 1 = 6 Reference key 2 = C

Process Open ItemsCompany Code = 2009 Account = employee vendor number Account type = K Special GL indicator = XClick on Document number radio buttonProcess open itemsFrom = Document number created with F-04 Transfer transaction (from previous step (Step 14))

Process open itemsApply advance = 400 (blue) double click on amout until it turns blue

Put steps in logical order

Step

Page 277

SaveDoc # ___________________________...

17 TCode: FB03

To display the document created in previous step

Budgetary:Debit: 40/4802.0000 UDO AdvanceCredit: 50/4902.0000 Delivered PaidAmount: $ 400.00Debit: 40/3107.0000 Approps UsedCredit: 50/5700.0000 Expend AppropsAmount: $ 400.00Proprietary:Debit 40/6100.xxxx Expense 400.00Credit 39/1410.0002 Adv Emp 400.00...

VP

18 TCode: SBWP

Login as Travel approver. Approve advance request for prior step. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice.

Removed last 2 sentences because they did not apply in this situation.

Step

19 TCode: PA40

Employee leaves agency, $100 advance balance converted to receivable.

Enter employee number (view employee number via FK03)Enter date of termination in "from field" ( Any date between the beginning and ending travel date from step 6)Click on "leaving" under action type columnExecuteOrganization assignment: change employee group to "6" (inactive employee)SaveEnterEnterSave...

Correected spelling of underChanged last Enter to Save

Step

Page 278

20 Tcode: FD01

Create Customer record for employee

Account group: EMPC (Employee)Company code: 2009 (IRS)EnterAddress tabName: Employee nameStreet/House number: One First StPostal code/City: 30000Country: USRegion: MD Control data tabTax code 1: ( for EMPC only) Employee SSNCompany Code Data- buttonAccount management tabRecon. account = 1310.0300 Employee (account reconciliation employee)Enter Interest indic.: Z1 (IRS interest)

Payment transactions tabEnter Terms of Payment: Z001 (Due within 30 days)Enter Credit Memo Payment Term: 0001 (Payable Immediately Due net)Enter Payment history record: check this field for all except one-time customers

Correspondence tabEnter Dunn..procedure: Z003Grouping Key: 02Enter Bank statement: 2 (monthly account statement)Savered X Enter document number ___________________________...

8/14/05 L Bassichis- added Recon. Account field label

Added Employee name to Enter Name line

Step

21 Tcode: FBL1N

Query Vendor Line item for outstanding advance balance

Vendor account = vendor # to be displayedSelect open itemsMake sure special G/L transactions and noted items are checkedExecute

Step

Page 279

Identify the document number of the outstanding advance for use in next step ____________________________...

22 TCode:FMZ2

Clear out obligation before conversion to AR receivable

Enter obligation number from step 6Obligation needs to be reduced to actual invoice amount line by line (i.e if no invoices are applied to the advance needs to be reduced to zeroChange overall amount to $400Save

The system will say earmarked fund changed...

9/9/05 L. Bassichis- replaced 'step 5' with 'step 6'

Step

23 TCode: FMZ3

Enter obligation number from step 6Environment > Follow-on docObligation is reduced to actual invoice amount $400

Budgetary:Debit: 40/4801.0000 AMT $600Credit: 50/4610.2000Amount: $ 600.00Note that the FM document is updated to reflect the $600 change to obligation...

9/14/05 L. Bassichis- corrected reference to 'step 5' to be 'step 6'

VP

24 Convert terminated employees outstanding advance to a receivable for collection - step 1

TCode:F-04

Enter Document date: today's dateEnter Type: TACompany code: 2009 Posting date: defaults to current datePeriod: defaults to current period Currency: USDReference: enter a reference Doc.header text: enter header textClearing text: Transfer advance to receivableClick the "Transfer posting with clearing" button

This changed to doc type TA and the TV and TC were dropped. 01/24/2007

Step

Page 280

First line item:Enter PstKy: 09 (Debit entry) Account: Customer# Sp.G/L: X<Enter>Amount: $100 Fnds res.: enter obligation number of advance (91XXXXXXXX) & line #More buttonBusiness area = 0001 <Enter><Enter><Process open items> buttonAccount: enter vendor number Acct type: K (Vendor)Sp.G/L: T (travel)

<Process open items> buttonSelect the advance line item to be transferred to ARDouble click the amount until it turns blue if it is not already blue

SaveDocument Number __________________...

25 TCode: FB03

Enter document number to displaySelect environment> accounting docsThe advance is moved from the vendor to G/L account1410.0004

Proprietary:Debit: 09/1310.0310Credit: 39/Vendor # (1410.0002 derived)

Budgetary:Debit: 40/4802.0000 $100 40/4610.2000 $100 40/3107.0000 $100 40/6100.2102 $100Credit:50/4801.0000 $100 50/4902.0000 $100 50/5700.0000 $100 50/6790.9999 $100 ...

VP

Page 281

26 ******THIS STEP IS NO LONGER USED******

TCode: F-04

Convert terminated employees outstanding advance to a receivable for collection - step 2

Document date: today's date Type: TC (Transfer advance to customer)Company code: 2009 Posting date: defaults to current datePeriod: defaults to current period Currency: USDReference: enter a reference Doc.header text: enter header textClearing text: Transfer advance to receivableFirst line item:PstKy: 09 (Special G/L Debit) Account: Customer # (created in step 20)Sp G/L: T (Travel)<Enter>Amount: $100 Business Area: 0001 (Administrative)Due on date: today's date Fnds res: enter obligation number of advance (91XXXXXXXX) & line #<Enter><Enter><Process open items> buttonAccount: 1410.0004 Enter Acct type: S <process open item> buttonDouble click the line item amount to be cleared from 1410.0004

Menu path: Document>SimulateVerify postingsSave...

Changed earmarked to Fnds res

Step

27 TCode: FBL5N

Confirm outstanding receivable now exists for Customer record

Enter customer number from step 20Select All items radio button then enter datesIn Type section, check Normal items and Special G/L transactionsExecuteDouble click on Document numberClick on Overview iconAmount is moved from G/L account 1410.0002 to customer as a receivableProprietary:

9/9/05 L. Bassichis-added navigational instructions

VP

Page 282

Debit 1310.0310 Receiv. - Emp Advance DebtCredit 1410.0002 Advance - EmpAmount: $100...

28 TCode: FBL1N

Confirm outstanding advance is now cleared from Vendor record

Enter Vendor account: vendor # to be displayedMake sure special G/L transactions is checkedSelect all itemsExecute...

Step

29 SKIP THIS - This was done in step 27

TCode: FBL5N

Confirm outstanding receivable now exists for Customer recordEnter Customer: customer # to be displayedEnter Company code: 2009 (IRS)Line Item Selection - Status: All ItemsLine Item Selection - Type: "Special G/L transactions"ExecuteReview 'Customer Line Item Display ' screen...

9/9/05 L. Bassichis- this step can be skipped because it was executed in step 27

Step

30 *******MAKE SURE THAT YOU USE A DIFFERANT VENDOR TO START THIS PART OF THE TEST*********** ******USE INFORMATION FROM STEP 5 TO LOCATE A DIFFERENT VENDOR **********

FMZ1 - Voucher is greater than obligation within tolerance

Record Obligation for future travel for $1,000Doc type = YA Doc. Date = (defaults to current date)Posting Date = ( defaults to current date) Press Enter

<<<<<< Funds Commitment: Create Overview Scrn >>>>>>Document Text - %Begin travel date% to %end travel date%Overall amount = Enter line amount (obligation amount) $1000.00Text = 001*O*Local trave milage

9/9/05 L. Bassichis- clarified Document Text value

Changed variables to fixed fund 05050912d, functional area 5A, cost center S001000

Step

Page 283

Fund Center and Commitment item will be derived once Enter Key is depressed Fund =11110912DFunctional area = 1CGL account = 6100.2114Cost Center = W001000Vendor = (should be employee vendor code) using category "EMPV"Due on Date = enter future datePress Enter to verify information

Click on the gray top hat with the red sash located in the top left corner of the screen to access header dataReference = (free text representing itinerary - optional)Click green check markSaveRecord the document number = ___________________________...

31 FMZ3 Budgetary:Debit: 4610.2000 Allotments RealizeCredit: 4801.0000 UDO UnpaidAmount: $1,000.00Proprietary:None...

VP

32 F-47 - Request Advance 700.00

Document date = (current date) Doc type = YACompany Code = (defaults to 2009) Posting date = (defaults to current date)Period = (defaults) Currency/rate = (defaults to USD)Document number = blank Reference = Obligation Document number that was recorded from step 30Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor = employee vendor number from previous stepSpecial G/L indicator (T - for Travel)Enter to verify informationNOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button if needed.Amount = (this amount can not exceed the line amount) $700.00

9/14/05 L Bassichis- corrected the step to be 309/9/05 L. Bassichis- clarified values for Vendor

Step

Page 284

Due on Date = (should be current date) Cost Center = S001000Funds res. = Obligation document number and line number Fund = 11110912D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment)SaveA withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue.An Information screen is displayed.Click green checkbox Note document number ______________________...

33 BudgetaryNoneProprietaryNone(Use FB03 to confirm)

...

VP

34 F110 - Run Payment Proposal and Execute Payment Run for the $700 AdvanceRun date = (usually today's date)Identification = (unique code identifying the user)Select Parameters tabCompany Code = 2009 Payment Methods = CPNext Paid Date = (some future date)Vendor number = (employee vendor number)Select Additional LogSelect the 1st, 2nd and 4th check boxesEnter the vendor numberSaveSelect Status tabShould see comment parameters enteredSelect Proposal buttonSelect Start immediateSave by selecting the green checkEnter to start proposalSelect the Display Proposal button to verify the proposalSelect Back arrowSelect Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green check

Step

Page 285

Enter to start payment runSelect the Display Payment button to verify the payment.Note document number _________________________...

35 FB03 search for doc type ZP and today's date (your user id)Budgetary:Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO AdvanceAmount: $ 700.00Proprietary:Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $700.00

...

FB03 search for doc type ZP and today's date (your user id)

VP

36 Treasury Confirmation for $700FMFG_Treasury_confirSelect a Variant by clicking on the Variant button at topSelect the variant = IRS 20090002Execute

Schedule number = from drop down, choose payment runConfirm date = (current date)Check number = (from) Note: Has to start with a 9Check number = (to)Local curr. pmnt amount = total amount of all checks to be run $700.00Save

>>> Manual Correction and Confirmation <<<Save after verifyingNote Document number ____________Display of Bank Statement/Check Deposit List for verification...

Step

37 FB03 enter document number to displayBudgetary:NoneProprietary:Debit 40/2120.1000 Disburse in Trans

VP

Page 286

Credit 50/1010.0110 SF224 DisbAmount: $700.00...

38 Tcode: F-04 - Voucher applied to Advance for $700.00 (F-04 Transfer Advance from statistical to real)Document Date = current date Doc type = TFCompany code = 2009 Currency = USDReference = begin travel date futureDoc Header text =end travel date futurePosting key = 29 Account = vendor IDSp. GL = X (the X transfer advance from stat to realEnterAmount = 700.00 Fnds res = Obligation number, line 1Fund = anything Business area = 0001Functional area =anything Cost Center =anythingEnterProcess open itemsAccount = vendor number account type = KSpecial GL = TClick on Others in right columnenter<page down> key on keyboardSelect Reference key 1EnterFrom = Obligation number from Step 30Process open itemsselect the 700.00 amount (blue) - you may need to double click on 700.00 until it turns blueSaveRecord document number ___________________________...

Step

39 FB03 enter document number created in previous stepDr: Vendor # (1410.0002 derived)Cr. Vendor # (1410.0002 derived)...

VP

40 F-04 Process travel voucher - $1015 Voucher applied to Advance Document Date = current date Doc type = Y1Company code = 2009 Currency = USDReference = Begin Travel Date Doc Header text = End Travel Date

9/9/05 L Bassichis-clarified some

Step

Page 287

Posting key = 40 Account = 6100.2114EnterAmount = 1015.00 Earmarked Funds = Obligation Line number line 1Fund = 11110912D Cost center = "%S001000%"Assignment = Tax code (for testing leave blank)More buttonBusiness area = 0001 Functional area = "%5A%"Green checkEnter through warning message and Enter through info messageMore data buttonReference key 1 = 6 Reference key 2 = TProcess Open ItemsCompany Code = 2009 Account = employee vendor ID Account type = K Special GL indicator = XClick on document number under additional selectionProcess open itemsGreen checkFrom = Document number created with F-04 Transfer transaction (Step 38)Process open itemsApply advance = 700.00 (blue) - may need to double click until it turns blueSelect Charge off diff buttonPosting key = 31 Account = vendor accountGreen checkAmount = 315.00SaveEnter through soft error exceeded by 1.5% Document number _________________________...

instructions

Changed fund to 05050912D

41 FB03 enter document number created in previous stepBudgetary:Debit: 4610.2000 Allotme Real 15.00Dedit:4801.0000 UDO Unpaid 300.00Credit 4901.0000 Deliver Unp 315.00

Debit: 3107.0000 Approps UsedCredit: 5700.0000 Expend AppropsAmount: $ 1015.00

Debit: 4802.0000 UDO AdvanceCredit: 4902.0000 Delivered PaidAmount: $ 700.00

Proprietary:

VP

Page 288

Debit 6100.xxxx Expense 1015.00Credit 2110.0400 AP Emp 315.00Credit 1410.0002 Adv Emp 700.00...

42 Tcode: SBWP - Check and approve workflowLogin as Travel approver. Approve advance request for prior step. Tcode: SBWP click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice.

Step

43 Tcode: FMZ3 - Verify Obligation is totally liquidatedAfter bringing up the obligation on the screen press consumption button to view open amount of zero.

VP

44 FBL1N - change payment terms to Z000 before processing F110

F110 - Run Payment Proposal and Execute Payment Run for the $315.00 net paymentRun date = (usually today's date) Identification = (unique code identifying the user)Select Parameters tabCompany Code = 2009 Payment Methods = (for now use P)Next Paid Date = (some future date) Vendor number = (employee vendor number)Select Additional LogSelect the 1st, 2nd and 4th check boxesEnter the vendor numberSaveSelect Status tabShould see comment parameters enteredSelect Proposal buttonSelect Start immediateSave by selecting the green checkEnter to start proposalSelect the Display Proposal button to verify the proposal; Select Back arroe iconSelect Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green checkEnter to start payment runSelect the Display Payment button to verify the payment. Document number _______________________

9/9/05 L Bassichis-clarified some instructions

Step

Page 289

...

45 FBL1NEnter vendor number; select All items radio buttonExecuteDouble click on Document number (step 44); Select Overview iconBudgetary:NoneProprietary: Amount: $ 315.00Debit: 2110.0400 AP EmpCredit: 2120.1000 Disburse in Trans...

9/9/05 L Bassichis-clarified some instructions

VP

46 Tcode: FMFG_Treasury_Confir - Treasury Confirmation for $315

Select Get variant iconSelect variant name = 20090002ExecuteSchedule Nbr = (use drop down and enter ID used in step44/ F110 to get the schedule #)Confirm date = today's dateCheck number = random number starting with '9'Local curr. Pmnt amnt = 315.00SaveVerify amounts are correctSaveDocument number _____________________...

9/9/05 L Bassichis-clarified some instructions

Step

47 FB03 enter document number created in pervious step

Verify posting of ZV Doc

Budgetary: (may need to wait a while for the system to complete all the postings)Debit: 4901.0000 Delivered UnpaidCredit: 4902.0000 Delivered PaidAmount: $ 315.00Proprietary:Debit: 2120.1000 Disburse in TransCredit: 1010.0110 SF224 DisburseAmount: $ 315.00

...

Step

Page 290

48 **********MAKE SURE THAT YOU USE A DIFFERANT VENDOR FOR THIS PART OF THE TEST********

Tcode: FMZ1

(Need a FERS employee, Use PA20 and EEsubgroup should be RR Fers )

Taxable travel voucher is greater than obligation - Create Obligation for future travel for $1,499.88

Doc type = YA Doc. Date = (defaults to current date)Posting Date = ( defaults to current date) Press EnterDocument Text - Begin travel date Overall amount = 395.75Text = 001*O*WTA Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area =1CGL account = 6100.1245 Cost Center = W001000Vendor = employee vendor code Due on = end date of TravelPress Enter to verify informationOverall amount = 90.88Text = 002*O*ER FICA Fund Center and Commitment item will be derivedFund =11110912D Functional area =1CGL account = 6400.1212 Cost Center = W001000Vendor = employee vendor code Due on Date = end date of TravelOverall amount = 21.25Text = 003*O*MEDI Fund Center and Commitment item will be derivedFund =11110912D Functional area = 1CGL account = 6400.1215 Cost Center =W001000Vendor = employee vendor code Due on Date = end date of TravelOverall amount = 500.00Text = 004*O*Other Fund Center and Commitment item will be derivedFund = 11110912D Functional area =1CGL account = 6100.2114 Cost Center =W001000Vendor = employee vendor code Due on Date = end date of TravelOverall amount = 492.00Text = 005*O*Mileage Fund Center and Commitment item will be derivedFund =11110912D Functional area =1CGL account = 6100.2112 Cost Center =W001000Vendor = employee vendor code Due on Date = end date of TravelClick green check markSaveNote Document number ________________________

Changed fund to 05050912D and Functional area to 5A.

05/01/2008 - LWheelerChanged the fund to 08080912DChanged the Functional Area to 1CChanged the Cost Center to W001000

Step

Page 291

Line 1 WTA 6100.1245 for the amount of $395.75Line 2 Employer FICA 6400.1212 for $90.88Line 3 Employer Medicare 6400.1215 for $21.25Line 4 Expense 6100.2114 for the amount of $500Line 5 Expense 6100.2112 for the amount of $492...

49 TCode: FMZ3

enter document number created in previous stepBudgetary:Debit: 4610.2000 Allotments RealizeCredit: 4801.0000 UDO UnpaidAmount: $1499.88Proprietary:None...

VP

50 Tcode: F-47

Request Advance for $700 /

Doc Type = YA / Assignment number on each line is equal to ADV-01 (use new item button for each additional entry)Doc. date = current date Doc type = YACompany Code = 2009 Posting date = current datePeriod = (defaults) Currency/rate = (defaults to USD)Document number = blank Reference = Obligation Document number that was recorded from previous stepDoc. header text = %beginning date% TO %ending date% Trading part.BA = blank Vendor Account = vendor from last stepSpecial G/L indicator (T - for Travel)Enter to verify informationNOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button if neededEnter Amount = 500.00 Business Area = 0001Due on = (should be current date)Cost Center = "%s001000%" Funds res. = Obligation document number and 004 line number Fund = 11110912D Assignment = Funds res number + 001 if first advanceSelect New Item buttonEnter Amount = 200.00 Business Area = 0001

9/9/05 L Bassichis-clarified some instructions

Changed Fund to 05050912D

05/01/2008 - LWheelerChanged Fund to 08080912D

Step

Page 292

Due on = (should be current date)Cost Center = "%s001000%" Funds res. = Obligation document number and 005 line numberFund =11110912D Assignment = Funds res number + 001 if first advanceSaveA withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue.An Information screen is displayed.Click green checkbox

Note document ________________________500 Line 4200 Line 5...

51 TCode: FB03

BudgetaryNoneProprietaryNone

VP

52 TCode: F110

Run Advance Payment for $700

Run date = (usually today's date)Identification = (unique code identifying the user)Select Parameters tabCompany Code = 2009 Payment Methods = CPNext Paid Date = (some future date) Vendor number = (employee vendor number)Select Additional LogSelect the 1st, 2nd and 4th check boxesEnter the vendor numberSaveSelect Status tabShould see comment parameters enteredSelect Proposal buttonSelect Start immediateSave by selecting the green checkEnter to start proposalSelect the Display Proposal button to verify the proposal

Step

Page 293

Select Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment.Note Document number _________________________...

53 TCode: FBL1N

Budgetary:Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO AdvanceAmount: $ 700.00Proprietary:Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $700.00...

VP

54 FMFG_Treasury_Confir

Treasury Confirmation for $700

Select Get variant iconSelect variant name = 20090002Execute

Schedule number = from drop down, choose payment runConfirm date = (current date)Check number = (from) Note: Has to start with a 9Check number = (to)Local curr. pmnt amount = total amount of all checks to be run $700.00

Save

>>> Manual Correction and Confirmation <<<Save after verifyingDisplay of Bank Statement/Check Deposit List for verificationNote Document number _______________________

9/9/05 L Bassichis-corrected the variant name

Step

Page 294

...

55 TCode: FB03

Enter ZV document number created in previous step

Budgetary:NoneProprietary:Debit 2120.1000 Disburse in TransCredit 1010.0110 SF224 DisbAmount: $700.00...

VP

56 Tcode: F-04

Transfer Advance from statistical to real - Voucher applied to Advance for $700

Document Date = current date Doc type = TFCompany code = 2009 Currency = USDReference = begin travel date Doc Header text =end travel datePosting key = 29 Account = vendor IDSp. GL = XEnterAmount = 530.00 Business area = 0001 Cost Center =anythingFnds res = Obligation/line 4 Fund = anything Functional area =anything EnterPosting key = 29 Account = vendor IDSp. GL = XGreen checkAmount = 170.00 Business area = 0001 Cost Center =anythingFnds res = Obligation/line 5 Fund = anything Functional area =anything EnterProcess open itemsAccount = vendor number account type = KSpecial GL = TClick on Others in right columnEnter<page down> key, click Reference Key 1Enterin From field enter Obligation number (from step 48)Process open itemsselect the 500.00 and 200.00 amount (blue)

9/9/05 L Bassichis-clarified some instructions

Step

Page 295

green checkSaveRecord document number ________________________...

57 TCode: FBL1N

BudgetaryDebit: 4610.2000 amount $30Credit: 4801.0000 UDO amount $30

ProprietaryDebit: 1410.0002amount $530Debit 1410.0002Amount $170.00Credit 1410.0002 Advance Emp $700

...

VP

58 Tcode: F-04

Process travel voucher

Document Date = current date Doc type = YT Company code = 2009 Currency = USDReference = Begin Travel Date Doc Header text = End Travel Date Posting key = 40 Account = 6100.2114 Green checkAmount = 530.00 Earmarked Funds = Obligation/Line number 4 Fund =11110912D Cost center = S001000Assignment = Tax code (for testing leave blank)More buttonBusiness area = 0001 Functional area =1C Green checkMore data buttonReference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.2112 Green checkAmount = 540.00 Earmarked Funds = Obligation/Line number 5 Fund =11110912D Cost center = S001000Assignment = Tax code (for testing leave blank)More button

Changed Fund to 05050912D and Functional Area to 5AJoeTirella 8/18/05 Removed text: Note: receive ERROR message for Ref key 3, enter through message

05/01/08 - LWheelerChanged fund to 08080912D

Step

Page 296

Business area = 0001 Functional area =1C Green checkMore data buttonReference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.1245 Green checkAmount = 395.75 Earmarked Funds = Obligation/Line number 1 Fund =11110912D Cost center = S001000Assignment = Tax code (for testing leave blank)More buttonBusiness area = 0001 Functional area =1C Green checkMore data buttonReference key 1 = 6 Reference key 2 = L Posting key = 31 Account =347458 (Fed) Green check (note: Vendor should have no Trading Partner)Amount = 90.88 Business area = 0001More dataNote: recieve ERROR message for Ref key 3, enter through messageReference key 3 = /403 FED Fund =11110912D Posting key = 31 Account = 347458 (Fed)Green checkNote (3/8/2005) Make sure that Payment Method Supplement is 02 - Beckley Regular. If the default is 03 - Beckley IPAC, change it from 03 to 02. (Otherwise, you will get an error message saying that Payment Method and Payment method Supplement combination is incorrect) For the following entries, do the same thing.Amount = 21.25 Business area = 0001More dataReference key 3 = /405 FED Fund = 11110912D Posting key = 31 Account = 59978 (MD) Green checkAmount = 69.62 Business area = 0001More dataReference key 3 = /401 MD Fund =11110912D Posting key = 31 Account = 347458 (FED)EnterAmount = 395.75 Business area = 0001More dataReference key 3 = /401 FEDFund = 11110912D Process open itemsCompany Code = 2009 Account = employee vendor ID Account type = K Special GL indicator = XClick on document number

Changed Functional Area from 5A to 1C

Page 297

Process open itemsFrom = Document number created with F-04 Transfer transaction (step 56)Process open itemsApply advance = (blue)Charge off differencePosting key = 31 Account = Employee vendor numberGreen checkAmount = 188.25 Business area: 0001SaveRecord document number= _____________________...

59 TCode: FB03 or FBL1N

BudgetaryDebit: 4610.2000 $48.00Debit: 4801.0000 $717.75 (322.00 +395.75)Credit: 4901.0000 $765.75 (370.00 +395.75)Debit: 3107.0000 Unexp. Appr $1465.75 (1070.00 +395.75)Credit: 5700.0000 Exp. Approp $1465.75 (1070.00 +395.75)Debit: 4802.0000 UDO Adv $700Credit: 4902.0000 Del Paid $700

ProprietaryDebit: 6100.2112 Expense $540Debit: 6100.2114 Expense $530Debit: 6100.1245 Expense $395.75Credit: 2110.0400 A/P Employ $188.25 (97.29 + 90.96)Credit: 2110.0300 A/P Federal $21.25 (10.98 + 10.27)Credit: 2110.0300 A/P Federal $90.88 (46.97 + 43.91)Credit: 2110.0200 A/P State and Local $69.62 (59978) (35.98 + 33.64)Credit: 2110.0300 A/P Federal $395.75 (347458) (204.53 + 191.22)Credit: 1410.0002 Advance Emp $700 (530+170)

...

Added 4610.2000 $48.00 because script was wrong in prior step and did not account for the 48 dollars.

VP

60 TCode: F-04

Process FED voucher

Document Date = current date Doc type = YTCompany code = 2009 Currency = USD

Changed Fund to 05050912D and Fucntional Area to 5A

Step

Page 298

Reference =voucher number from step 58 Doc Header text = Begin travel date Posting key = 40 Account = 6400.1215Green checkAmount = 21.25 Earmarked Funds = Obligation line number 3 (step 48)Fund = 11110912D Cost center = S0010000More buttonBusiness area = 0001 Functional area =5AEnterMore data buttonRef 3 key = /406 FED Posting key = 40 Account = 6400.1212EnterAmount = 90.88 Earmarked Funds = Obligation line number 2Fund =11110912D Cost center = S0010000More buttonBusiness area = 0001 Functional area =5AEnterMore data buttonref 3 key = /404 FED Posting key = 31 Account = Fed Vendor without trading partner (347458)Green checkAmount = 112.13 = (21.25 + 90.88)More data buttonref 3 key = /403 fedSAVEDocument number _________________________...

and Federal vendor to 347458

61 TCode: FB03

BudgetaryDebit: 4801.0000 amt $112.13Credit: 4901.0000 amt 112.13Debit: 3107.0000 amt $112.13Credit: 5700.000 amt $112.13

ProprietaryDebit: 6400.1212 Benefit - FICA $90.88Debit: 6400.1215 Benefit - Medic $21.25Credit 347458 2110.0300 $112.13

...

Changed Federal Vendor to 347458

VP

Page 299

62 Tcode: SBWP

Sign in as travel approver and approve the voucher for payment payable to Employee Vendor through workflow on the document created in step 58.

TCode: FBL1N

On the document created in step 58 and change the payment terms to Z000

TCode: SBWP

Process the workflow transaction againbefore processing F110

9/14/05 L Bassichis-corrected step to be 58, not 57

Added "payable to Employee Vendor"

6/01/2005 - Added use document number created in Step 57.

Also

Added process Workflow (TC SBWP) again after the FBL1N before processing the F110..

Step

63 TCode: F110 -

Payment issuance to employee

Run date = (usually today's date)Identification = (unique code identifying the user)Select Parameters tabCompany Code = 2009Payment Methods = (for now use CP)Next Paid Date = 30 days from current dateVendor number = (employee vendor number)

9/9/05 L Bassichis-clarified some instructions for Next Paid Date

Step

Page 300

Select Additional LogSelect the 1st, 2nd and 4th check boxesEnter the vendor numberSave

Select Status tabShould see comment parameters enteredSelect Proposal buttonSelect Start immediateSave by selecting the green checkEnter to start proposalSelect the Display Proposal button to verify the proposal

Select Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment.Document number ___________________...

64 TCode: FBL1N

BudgetaryNone ProprietaryDebit: 2110.0400 A/P Employ $188.25Credit 2120.1000 Disb in Trans $188.25

...

VP

65 Tcode: FMFG_Treasury_Confir

Treasury Confirmation for Employee Payment

Select Get variant iconSelect variant name = 20090002ExecuteSchedule Nbr = select appropriate IDConfirm date = today's date

Step

Page 301

Check number = random number starting with '9'Local curr. Pmnt amnt = 188.25Save

...

66 TCode: FB03

Budgetary (may need to wait for system to complete in background to get these numbers)Debit: 4901.0000 Del Unpaid $188.25Credit: 4902.0000 Del Paid $188.25ProprietaryDebit: 2120.1000 Disb in Trans $188.25Credit 1010.0110 SF 224 Disb $188.25 ...

VP

67 TCode: PA30

Process Payroll Adjustments to reflect taxable impact

Personnel NumberInfo type = 221Click on paper icon to createPay ID = 2OC Reason = 0070Check number = Obligation # (from obligation step 48)NOTE: if employee selected has a state of residency other than Maryland - Enter Tax Co code = 2009 & Warea = MD

Wage types CLFA for amount = $530 (note no authority needed)CLHA for amount = $540 (note no authority needed)/401 for Authority = Fed $395.75/401 for Authority = MD $69.62/403 for Authority = Fed $90.88/404 for Authority = Fed $21.25/405 for Authority = Fed $21.25/406 for Authority = Fed $1465.75/701 for Authority = Fed $1,465.75/701 for State MD $1,465.75/703 for Authority = Fed $1,465.75

Step

Page 302

/704 for Authority = Fed $1,465.75/705 for Authority = Fed $1,465.75/706 for Authority = FED $1,465.751Z10 $395.75

Save

...

68 TCode: PC00_M10_Calc

Process PayrollUpdate the payroll results for the selected employee by running the payroll - Run SAP Transaction:

Enter: Payroll Area: 04Personnel No: from above stepPayroll Area: 04Reason for Payroll: 0070Off-cycle payroll: C 2=Travel Date of the adjustment (date of Infotype 221)

Note: The system has a window that the adjustment must be within in order to update the payroll results.Execute the payroll

Step

69 TCode: PC_payresult

Verify payroll results

Enter personnel number from above step. Enter today's date. Green CheckClick on date entered above; Double click on "payt date" lineDouble click on RT tableReview results

VP

Page 303

Test Case Name Test Script Name V & V MethodIFS-R11-RPGL-02_2_R70 IFS-R11-RPGL-02_2_R70 IFS Disaster Recover 07 2009Owner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 2:42:21 PMDescriptionThis case will execute the custom form and content compliant financial statements comparative balance sheet report. The following will be tested:

Balance Sheet two-year reports (comparative). Asset and Liability account values will be reconciled by comparing SPre-ConditionData conversions must have completed so that viable data is present in the system. Fund Values present for Bus. Areas 0001.Post ConditionReconcile all reported data (manually) to transactional data in the SAP system. Report output should match corresponding transactional data. Use the G/L account data mapping to ID and reconcile corresponding accounts.Acceptance CriteriaReconcile all reported data (manually) to transactional data in the SAP system. Report output should match corresponding transactional data. Use the G/L account data mapping to ID and reconcile corresponding accounts.IterationsDisaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3Disaster Recovery 07 2009

RequirementsCORE409 Maintain historical data to produce comparative financial reports for management use.RP46 The system shall provide the capability to produce comparative reports.RP49 The system shall provide the functionality to generate comparative financial statements, mapping historical financial and non-financial data to the current accounting structures after a change in the organizational structure has been made.RP56 The system shall allow the user to create multiple versions of financial statement reports customized to user specifications.RP62.1 Balance Sheet

Test Type Tracking No.RP - Reporting See RTVM

Page 304

Manual Script Name: IFS-R11-RPGL-02_2_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: vdeadminManual Script Modification Date: 5/16/2011 2:42:09 PMManual Script Creation Date: 5/16/2011 2:42:09 PM

Step Description Note Type

1 CASE DESCRIPTION: This case will execute the custom form and content compliant financial statements comparative balance sheet report. The following will be tested:Balance Sheet two-year reports (comparative). Asset and Liability account values will be reconciled by comparing SAP data to the report output. The report will be tested to ensure that data can be selected by fund and that all applicable GL balances for the fund can be displayed. To verify that HSPD-12 and PCA are included in internal and external reports

Step

2 PRE-CONDITION FOR THE CASE: Data conversions must have completed so that viable data is present in the system. Fund Values present for Bus. Areas 0001.

Step

3 POST-CONDITION FOR THE CASE: Reconcile all reported data (manually) to transactional data in the SAP system. Report output should match corresponding transactional data. Use the G/L account data mapping to ID and reconcile corresponding accounts.

Step

4 Data Object: Fiscal YearValue/Code: 2011 Step

5 Data Object: Company CodeValue/Code: 2009 Step

6 Data Object: PeriodValue/Code: Current/Prior Step

7 Execute the Comparative Balance SheetEnter transaction code ZGLF. On the resulting selection screen use the following default values of :Fiscal Year = 2011Company code = 2009Period = previous month's period, (i.e., if run in June - use May which is period 8)Business area = 0001Current Year Fund(s) = ZCURRENTPrior Year Fund(s) = ZPREVIOUS

Changed data to be current and added ZFY2007 as selection for FundWJR

Step

Page 305

Earmarked funds (app of funds) = ZEARMARKED

Click on the execute button or (F8)Under the Reports section of the screen (left side), click once on Balance Sheet Comp.

{ Tcode: ZGLF}

06/12/2007 - changed data to use default values as explained by Willie, i.e., ZCurrent, ZPrevious and ZEarmarked - JVG

8 The Comparative Balance sheet is displayed for the current year 2011 and the prior year 2010. Verify that several or all reported amounts are accurate. Drill down capability (built into the report, i.e. Drill down by period) can be used to verify reported output.

VP

9 Execute the Statement of Financing Reports transaction code ZGLS. On the resulting selection screen use the following default values of :Fiscal Year =2011Company code = 2009Period = previous month's period, i.e., if run in June - use May which is period 8Business area = 0001Current Year Fund(s) = ZCURRENTPrior Year Fund(s) = ZPREVIOUS

Click on the execute button or (F8)Under the Reports section of the screen (left side), click once Stmt pf Fin - Comp.

{ Tcode: ZGLS}

06/12/2007 - changed data to use default values as explained by Willie, i.e., ZCurrent and ZPrevious a- JVG

Step

10 The Statement of Financing is displayed for the current year 2011 and the prior year 2009. Verify that several or all reported amounts are accurate. Drill down capability (built into the report, i.e. Drill down by period) can be used to verify reported output.

VP

Page 306

Test Case Name Test Script Name V & V MethodIFS-R11-T&T-15_R70 IFS-R11-T&T-15_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 3:07:33 PMDescriptionTravel (nontaxable) Voucher is greater than obligation within tolerance, and with an advancePre-ConditionMaster data exists Post ConditionAll output data and expected results are correctAcceptance CriteriaAll output data and expected results are correctIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants.BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants.CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs.TRVL508 Maintain and report travel obligation and liquidation information.TRVL509 The system shall maintain and report travel advance and liquidation information.

Test Type Tracking No.ZZ - Other see RTVM

Page 307

Manual Script Name: IFS-R11-T&T-15_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: chancockManual Script Modification Date: 5/16/2011 3:06:55 PMManual Script Creation Date: 5/16/2011 3:06:54 PM

Step Description Note Type

1 Tcode: FK03Click on Vendor Drop down windowClick on Vendoe by Account Group/TIN tabAccount Group: EMPVEnter

Doble click on desired Vendor number (make Note of Vendor Number){***make sure all General Data and Company code data is checked***}EnterVendor Personnel number is on screen 4

Verify that employee is active:Tcode: PA20Enter Personnel #EnterNote Vendor Account number and Personnel number

Step

2 Tcode: FMZ1Voucher is greater than obligation within toleranceRecord Obligation for future travel for $1,000

Doc Type = YA (YA = Funds Commitment, Travel)Doc. Date = (defaults to current date)Posting Date = ( defaults to current date) Currency=USDPress Enter

<<<<<< Funds Commitment: Create Overview Scrn >>>>>>Document Text: enter date of travelOverall amount = Enter line amount (obligation amount) $1000.00Text =001*o*otherFund Center and Commitment item will be derived once Enter Key is depressed

Added Currency =USD

7/20/05 L. Bassichis- replaced 'category' with 'Account group'

10/11/2008 - LWheeler changed the funds from

Step

Page 308

Fund = 11110912DFunctional area = 1CGL account = 6100.2114Cost Center = S001000Vendor = (should be employee vendor code using Account group = EMPV)Take note of Vendor number ________________________Due on Date = enter future datePress Enter to verify information

Click on the gray top hat with the red sash located in the top left corner of the screen to access header dataReference = (free text representing itinerary - optional)Click green check markSave...

05050912D to 08080912D and Functional Area from 5A to 1C.

3 FMZ3 Doc #:Click: Environment-Follow on documents1FI, 1SPL and 1FM documents are createdBudgetary:Debit: 4610.2000 Allotments RealizeCredit: 4801.0000 UDO UnpaidAmount: $1,000.00Proprietary: None

7/20/05 L. Bassichis- replaced 'Account Document' with 'Follow on documents'- replaced '1F1' with '1FI'

VP

4 Tcode: F-47

Request Advance 700.00

Document date = (current date)Doc type = YACompany Code = (defaults to 2009)Posting date = (defaults to current date)Period = (defaults)Document number = blankReference = Obligation Document number that was recorded from previous stepDoc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor Account # = (should be employee vendor number from previous step) Special G/L indicator (T - for Travel)

Added Bus Area = 0001 and deleted +30 days from Due on Date

Step

Page 309

Enter to verify informationNOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button.

Select New Item button if neededEnter Amount = (this amount can not exceed the line amount) $700.00 Bus Area= 0001 Due on Date = (current date)Cost Center = S001000 Funds res. = Obligation document number and line number Fund = 11110912D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment)EnterA withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue.Screen displays information that account assignment has been adoptedEnterSAVE

5 FB03Doc #Click Environment-Account Document1FM document createdBudgetaryNoneProprietaryNone

VP

6 Tcode: F110

Run Payment Proposal and Execute Payment Run for the $700 Advance Run date = (usually today's date)Identification = (unique code identifying the user usually initials + 01)Note: if more than one F110 in a day increase number)Select Parameters tab

Company Code = 2009Payment Methods = CPNext Paid Date = (current date+ 30 days)Vendor number = (employee vendor number)

Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor numberSave

7/20/05 L. Bassichis- changed the Test Case Type to a Step/Foot from a verification point

Step

Page 310

Select Status tabShould see comment parameters entered

Select Proposal button Select Start immediateSave by selecting the green check

Enter to start proposalSelect the Display Proposal button to verify the proposal ; Click go back button

Select Payment Run button Select Start immediate Select Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment.

7 Doc #:Budgetary:Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO AdvanceAmount: $ 700.00Proprietary:Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $700.00

FBL1NEnter vendor #Check special G/L transactionsNormal ItemsExecute

Double click on line item, then select overview icon - environment- account docs2FI, 2SPL, 1FM dpc are created

VP

8 Tcode: FMFG_Treasury_confir

Treasury Confirmation for $700Select a Variant by clicking on the Variant button at topSelect the variant = 20090002Execute

Step

Page 311

Schedule number = from drop down, choose payment run (this will be the identification from step 3 - initials plus number)Confirm date = (current date)Check number = (from) Note: Has to start with a 9Check number = (to)Local curr. pmnt amount = total amount of all checks to be run $700.00Save

>>> Manual Correction and Confirmation <<<Save after verifying

Display of Bank Statement/Check Deposit List for verification

9 Doc #:Budgetary:NoneProprietary:Debit 2120.1000 Disburse in TransCredit 1010.0110 SF224 DisbAmount: $700.00

View via FB031SPL document is created

VP

10 Tcode: F-04

Voucher applied to Advance for $700.00Transfer Advance from statistical to realDoc type = TFDocument Date = current date Company code = 2009 Reference = begin travel date future date Doc Header text =end travel date future datePosting key = 29 Account = vendor ID Sp. GL = X (the X transfers advance from stat to real)enter

Amount = 700.00 Fnds res = Obligation number (from FMZ1), line 001 Fund = anything Business area = 0001 Functional area =anything Cost Center =anythingEnterProcess open itemsAccount = vendor number account type = K (K=vendor) Special GL = T (travel advance) Click on "Others" button in right column

Step

Page 312

Enter<Page Down> button on keyboardSelect Reference Key 1 Enterin From field enter Obligation number ( From FMZ1)Process open itemsselect the 700.00 amount (blue) (you may need to double click on 700.00 until it turns blue)

Save......

Document # generated = ___________________________-

11 View via FB03 (Doc #:)Proprietary:Debit: Vendor # (1410.0002 derived)Credit: Vendor # (1410.0002 derived)

1SPL and 1FM documents are created

VP

12 Tcode: F-04Voucher applied to Advance for $1015 Process travel voucherDoc type = Y1 Document Date = current date Company code = 2009 Currency = USDReference = Begin Travel DateDoc Header text = End Travel DatePosting key = 40 Account = 6100.2114Enter11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank)More buttonBusiness area = 0001 Functional area = 1C Green check Enter through warning message Enter through information messageMore data button (button is at upper part of screen)Enter through information message Reference key 1 = O Reference key 2 = TProcess Open Items Company Code = 2009 Account = employee vendor ID Account type = K (K=vendors)Special GL indicator = X (transfer adv from stat to real) Click on document number under additional selection tabprocess open itemsEnter document number created with F-04 Transfer transaction (from previous step 10) in From FieldProcess open itemsUSD Gross = 700.00 (blue) (double click until 700.00 turns blue to Apply Advance)Click the Charge off difference button Posting key = 31 (invoice) Account = vendor

7/20/05 L. Bassichis- added location of the More data button

Step

Page 313

accountGreen checkAmount = 315.00; Business area = 0001Save Enter through information messageEnter through Soft error exceeded by 1.5%.......

13 View via FB03 (Doc #:)Budgetary:Debit: 4610.2000 Allotme Real 15.00 Dedit:4801.0000 UDO Unpaid 300.00 Credit 4901.0000 Deliver Unp 315.00

Debit: 3107.0000 Approps Used Credit: 5700.0000 Expend Approps Amount: $ 1015.00

Debit: 4802.0000 UDO Advance Credit: 4902.0000 Delivered Paid Amount: $ 700.00Proprietary:Debit 6100.2114 Expense 1015.00 Credit 2110.0400 AP Emp 315.00 Credit 1410.0002 Adv Emp 700.00

2FI, 2SPL, 1CO and 1FM documents are created ........

VP

14 Have the Travel approver log in and approve the workflow:Login as Travel approver. Approve advance request for prior step. Tcode: SBWP click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject Invoice, Cancel and keep work item in inbox. Click on Approve invoice.

Step

15 Invoice approved for payment. VP

16 Tcode: FMZ3

Verify Obligation is totally liquidatedAfter bringing up the obligation on the screen press consumption button to view open amount of zero.

VP

17 Before running F110 run FBL1N and change payment terms to Z000 from Z030 if item is not due.Tcode: F110

Added Before running F110

Step

Page 314

Run Payment Proposal and Execute Payment Run for the $315.00 PaymentRun date = (usually today's date)Identification = (unique code identifying the user) (initials plus 02)Select Parameters tab

Company Code = 2009 Payment Methods = CP Next Paid Date = (some future date - at least 30 days out) Vendor number = (employee vendor number)

Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor numberSave

Select Status tab. Should see comment parameters entered

Select Proposal button Select Start immediateSave by selecting the green check

Enter to start proposalSelect the Display Proposal button to verify the proposal

Select Payment Run button Select Start immediate Select Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment.........

run FBL1N and change payment terms to Z000 from Z030 if item is not due.

18 Doc #:Budgetary: NoneProprietary:Debit: 2110.0400 AP EmpCredit: 2120.1000 Disburse in TransAmount: $ 315.00

1SPL document is createdFBL1N : Select: All items ; Normal items, Special G/L transactions; Noted itemsExecute Double-click on ZP document - click on overview icon- Environment-Acct docs.

Added

FBL1N Double-click on ZP document - click on overview icon- goto Environment-Acct docs.

VP

19 Tcode: FMFG_Treasury_confir Step

Page 315

Treasury Confirmation for $315Treasury ConfirmationAgency Location Code = 20090002File name = select IRS_20090002 from Variant DirectoryExecuteSchedule Nbr = select appropriate IDConfirm date = today's dateCheck number = random number starting with '9'Local curr. Pmnt amnt = 315.00SaveVerify amounts are correctSave

20 Doc # Verify posting of ZV doc from previous step : DR2120.1000, CR1010.0110FB03

Proprietary: Budgetary: Debit: 2120.1000 Disburse in Trans Debit: 4901.0000 Delv Order Oblig PdCredit: 1010.0110 SF224 Disburse Credit: 4902.0000 Deliv Ord Obil Un Pd Amount: $ 315.00 Amount: $ 315.00

Click on list iconEnter 'ZV' in doc typeEnter posting date (current date)2SPL documents are created

No Budgetary posting on ZV doc.red line to take out 4/28/2005Budgetary:Debit: 4901.0000 Delivered UnpaidCredit: 4902.0000 Delivered PaidAmount: $ 315.00

Redlined on 7/14/2005 to add the Budgetary postings back. Willie Russell

VP

Page 316

Test Case Name Test Script Name V & V MethodIFS-R11-T&T-16_R70 IFS-R11-T&T-16_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 3:09:45 PMDescriptionTravel (taxable) voucher is greater than advance and less than obligationPre-ConditionMaster data exists Post ConditionAll output data and expected results are correctAcceptance CriteriaAll output data and expected results are correctIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants.BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants.CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs.TAX85 The system shall require traveler to identify, on the voucher, taxable claimed expenses and allow the system to track such expenses in support of proper withholding amounts and reporting on W-2s, (e.g., taxable subsistence, per diem paid within commutinTAX87 The system shall provide the capability to maintain and send a record of taxable travel payments to the payroll system or the integrated financial system for inclusion in the employee's Form W-2, Wage and Tax Statement.TAX88 The system shall track Federal (e.g., FICA, Medicare, Federal) and State withholdings based upon payment transactions (e.g. Relocation, LTTT) made to employees.

Test Type Tracking No.ZZ - Other see RTVM

Page 317

Manual Script Name: IFS-R11-T&T-16_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: chancockManual Script Modification Date: 5/16/2011 3:09:14 PMManual Script Creation Date: 5/16/2011 3:09:13 PM

Step Description Note Type

1 Select FERS employee using Tcode: PA20Use the FIND selection - Find by PersonSelect Collective Search HelpSelect Organizational Subgroup tabSet Employee Group = 1 (active employee)Set Employee Subgroup = RR (FERS employees)Select any employee to work with (Notate Personnel Number ______________________)

VALambert 02-15-2004Added instructions for selecting FERS employee

Step

2 How to find corresponding Vendor number for the Personnel Number identified in prior step.Tcode XK03In the Vendor field, select pull down listSelect Vendor by Personnel Number tabInput Personnel Number from prior stepClick on green check markNotice the Personnel and Vendor numbers are differentNotate Vendor number for subsequent steps __________________________

VALambert 02-15-2005Instructions on how to determine Vendor information.

Step

3 Tcode: FMZ1Taxable travel voucher is greater than obligation (need a FERS employee, i.e. vendor=200000077; PERS No:=20000074) Record Obligation for future travel for $1,300.00

Doc type = YA (Funds commitment travel) Doc. Date = (defaults to current date) Posting Date = ( defaults to current date) Press Enter

VALambertas originally written, too many lines to be printed on a single sheet. Data was not

Step

Page 318

Document Text - Begin travel dateOverall amount = Enter line amount (obligation amount) $350.00 Text = 001*O*WTA Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6100.1245 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel) Press Enter to verify information

Overall amount = Enter line amount (obligation amount) $85.00 Text = 002*O*FICA Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6400.1212Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel)

Overall amount = Enter line amount (obligation amount) $20.00

Text = 003*O*MEDI Fund Center and Commitment item will be derived once Enter Key is depressed,Fund = 11110912D Functional area = 1C GL account = 6400.1215 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel)

Overall amount = Enter line amount (obligation amount) $400.00 Text = 004*O*Other Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912DFunctional area = 1C GL account = 6100.2114 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel)

Overall amount = Enter line amount (obligation amount) $445.00 Text = 005*O*Mileage Fund Center and Commitment item will be derived once Enter Key is depressed,Fund = 11110912D

changed, just rearranged.

10/11/2008 - LWheeler changed all funds from 05050912D to 08080912D and changed Functional Areas from 5A to 1C.

Page 319

Functional area = 1CGL account = 6100.2112 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel)

Save "%91000000____%"

4 FMZ3Select Environment, Select Follow-on Documents - use this screen for screen captureBudgetary:Debit: 4610.2000 Allotments Realize ( $350.00 + $105.00 + $845.00) Credit: 4801.0000 UDO UnpaidAmount: $1,300.00Proprietary: None

VALambert 02-15-2005Added additonal steps to reach appropriate screen

VP

5 Tcode: F-47

Document Date = mmddyyyyDoc type = YACompany Code = (defaults to 2009)Posting date = (defaults to current date)Period = (defaults)Document number = blankReference = Obligation Document number that was recorded from previous Step 3Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor Account = vendor from last stepSpecial G/L indicator (T - for Travel)Enter to verify informationNOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button.

Select New Item buttonEnter Amount = 400.00Bus Area = 0001Due on Date = ( current date)Cost Center = s001000Funds res. = Obligation document number and 004 line number Fund = 11110912DAssignment = Funds res number (91000000___004) + 001 if first advance (this number

VALambert 02-15-2005Changed Due on Date to current date only, not current date + 30 days. Added Assignment number 91000000__004 & 91000000__005 to script

09-26-2005 - added "Save" document

Step

Page 320

increases by 1 for each advance payment)

Select New Item button entet, enterEnter Amount = 300.00; Bus Area = 0001Due on Date = (should be current date)Cost Center = s001000Funds res. = Obligation document number and 005 line numberFund = 11110912DAssignment = Funds res number (91000000___005) + 001 if first advance (this number increases by 1 for each advance payment)

SaveA withholding tax screen appears - No taxAn Information screen is displayed.Click green checkbox

Record the Document i.e, "%5400000000____%" _____________________________

6 Doc #:BudgetaryNoneProprietaryNoneView FB03 1 FM document

VALambert 02-18-2005changed variable field to use underscore

VP

7 Tcode: F110

Run Advance Payment for $700Run date = (usually today's date)Identification = (unique code identifying the user) ________________Select Parameters tab

Company Code = 2009Payment Methods = CPNext Paid Date =( current date + 30 days)Vendor number = (employee vendor number)

Select Additional LogSelect the 1st, 2nd and 4th check boxesEnter the vendor number

09/26/2005 - added more details to the last statement on the payment run

Step

Page 321

Save

Select Status tabShould see comment parameters entered

Select Proposal buttonSelect Start immediateSave by selecting the green check

Enter to start proposalSelect the Display Proposal button to verify the proposal

Select Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green check

Enter to start payment run, continue to enter until Status shows payment run has been carried out and the number for posting order generated and completed are the same

Select the Display Payment button to verify the payment.

Note the payment document number

8 View via FBL1NEnter vendor #Select All items, type = Special G/L transactions and normal itemsExecuteDouble click on each of document/s created in above stepClick on mountain with sun (0verview) iconFrom the menu bar, select Environment/Accounting , account documentsReceive pop-up box for 2FI, 2SPL and 1FM documents are created...Payment Doc (ZP) 1:

Budgetary: Select FI (Accounting Doc)Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO AdvanceAmount: $ 400.00

Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO Advance

VALambert 02-15-2005Rearranged order of steps to take in order to take screen captures. Specified FI for Budgetary info and SPL for Propietary info.

VP

Page 322

Amount: $ 300.00

Proprietary: (Select 1st and 2nd Special Purpose Ledger lines)Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $400.00

Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $300.00

9 Fcode: FMFG_Treasury_confir

Treasury Confirmation for $700Select a Variant by clicking on the Variant button at topSelect the variant = IRSExecute

Schedule number = from drop down, choose payment runConfirm date = (current date)You will create 2 check number (sequenced) one check for each payment line in F110Check number = (from) Note: Has to start with a 9Check number = (to) Note: Has to start with a 9Local curr. pmnt amount = total amount of all checks to be run $700.00

Save>>> Manual Correction and Confirmation <<<Save after verifying

Display of Bank Statement/Check Deposit List for verification

Step

10 ZV Document #:Budgetary:NoneProprietary:Debit 2120.1000 Disburse in TransCredit 1010.0110 SF224 DisbAmount: $400

VP

Page 323

Debit 2120.1000 Disburse in TransCredit 1010.0110 SF224 DisbAmount: $300

View via FB031SPL document is created

11 Tcode: F-04Voucher applied to Advance for $700 Transfer Advance from statistical to real

Doc type = TFDocument Date = current date Company code = 2009 Reference = begin travel date (any date) Doc Header text =end travel date (any date)Posting key = 29 Account = vendor ID Sp. GL = X Enter

Amount =346.73 Business area = 0001Fnds res = Obligation number, line 4 Fund = anything Functional area =anything Cost Center =anything Enter EnterPosting key = 29 Account = vendor ID Sp. GL = X Green check

Amount =353.27 Fnds res = Obligation number, line 5 Business area = 0001 Fund = anything Functional area =anything Cost Center =anything Enter Enter

Process open items EnterAccount = vendor number account type = K Special GL ind. = T Click on others in right column, Enter

VALambert 02-18-2005Script lost several steps between R7 & R8. Steps added back to script

Step

Page 324

and PAGE DOWN (key on keyboard) Enter click Reference key 1 Enter In the From field enter Obligation number from step 3 Process open itemsselect the 300.00 and 400.00 amount (blue) (you may need to double click amounts until they turn blue)green check. Then click on Items button until the amounts turn blueSave "%97000000_____%"

12

Drilldown on clearing document # (TF) 1SPL and 1 FM dcouments are createdProprietaryDebit: 1410.0002 Amount $346.73Debit 1410.0002 Amount $353.27Credit 1410.0002 Advance Emp $700

Verify that payment documents (ZP) are now cleared1SPL and 1FM documents are created from the TF document in previous step

(FBL1N)

Added 1SPL and 1FM documents created under the TF document.

VP

13 Tcode: F-04

Process travel voucher Doc type = YT (manual LTTT voucher) Document Date = current date Company code = 2009 Reference = Begin Travel Date Doc Header text = End Travel DatePosting key = 40 Account = 6100.2114 green check

Amount = 530.00 Earmarked Funds = Obligation Line number line 4 "%91000000___%" Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank)More button Business area = 0001 Functional area = 1C green checkMore data button. Reference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.2112 green check, green check

Amount = 540.00 Earmarked Funds = Obligation Line number line 5 Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank)

VJones 8/22/2005**On the amount for 66.77 change Ref key 3 from /401 MD to /401 FED***On th eamount for 356.67 chage Ref Key 3 from /401 FED to /401 MD

Step

Page 325

More button Business area = 0001 Functional area = 1C green check More data button. Reference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.1245 green check, green check

Amount = 356.67 Earmarked Funds = Obligation Line number line 1 Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank)More button Business area = 0001 Functional area = 1C green checkMore data button Reference key 1 = 6 Reference key 2 = L Posting key = 31 Account = Federal Vendor number "347458" green check, green check

Amount = 88.45 Business area = 0001 More data button Fund = 11110912DReference key 3 = /403 FED Posting key = 31 Account = Federal Vendor Number "347458" (this is FICA portion) green check

Amount = 20.69 Business area = 0001 More data Fund = 11110912D Reference key 3 = /405 FED Posting key = 31 Account = Federal Vendor Number "347458" (this is Medicare portion) green check

Amount = 67.77 Business area = 0001 More data Fund = 11110912D Reference key 3 = /401 FED Posting key = 31 Account = State of MD Vendor number "59978" green check

Amount = 356.67 Business area = 0001 More data Fund = 11110912D Reference key 3 = /401 MD

Process open items Company Code = 2009 Account = Employee vendor account Account type = K Special GL indicator = X Click on document number

Process open items Document number created with F-04 Transfer transaction from step 11 enter in the From Field "%97000000____%"Apply advance = (blue) Press Charge off difference button Posting key = 31 Account = EMPLOYEE VENDOR ACCOUNT green checkAmount = 193.09 Business area = 0001Save "%58000000___________%" (click green check button for each yellow information message)

VALambert 02-18-2005As written, script step does not print entirely except on SODA report. Rearrange steps to save on space

14 Doc #:Budgetary Proprietary

VP

Page 326

40 4610.2000 6.67 40 6100.2114 530.00 40 4610.2000 225.00 40 6100.2112 540.00 40 4801.0000 145.00 40 6100.1245 356.6740 3107.0000 1,070.00 31 2110.0300 -88.45 40 4801.0000 350.00 31 2110.0300 -20.69 40 3107.0000 356.67 31 2110.0300 -67.77 40 4802.0000 700.00 31 2110.0200 -356.6750 4901.0000 -370.00 31 2110.0400 -193.0950 5700.0000 -1070.00 39 1410.0002 -346.7350 4901.0000 -356.67 39 1410.0002 -353.27 50 5700.0000 -356.6750 4902.0000 -700.00

View via FB032FI, 2SPL, 1CO and 1FM

15 Tcode: F-04

Process FED voucherDoc type = YT (manual LTTT voucher) Document Date = current date Company code = 2009 Currency = USDReference = obligation number from step 3 "%910000000____%" Doc Header text = Begin travel date Posting key = 40 Account = 6400.1215 Green check

Amount = 20.69 Earmarked Funds = Obligation line number 003 Fund = 11110912D Cost center = S001000More button Business area = 0001 Functional area =1C Enter, EnterMore data button Ref 3 key = /406 FED Posting key = 40 Account = 6400.1212 Enter

Amount = 88.45 Earmarked Funds = Obligation line number002 Fund = 11110912D Cost center = S001000More button Business area = 0001 Functional area = 1C Enter, EnterMore data button ref 3 key = /404 FED Posting key = 31 Account = Federal Reserve Bank Vendor for employer's voucher (No.474168) More Button Business area = 0001More data button ref 3 key = /405 FEDGreen checkAmount = 109.14 = (20.69 + 88.45)

SAVE

VALambert 02-18-2005removed incorrect reference back to Step 6.

10/11/2008 - LWheeler added after Federal Reserve Bank Vendor for employer's voucher click More data button and enter /405 FED for ref 3 key.

Step

Page 327

Hit enter to get thru any informational messages

Document # _______________________-

16 Doc #: "%5800000001%"BudgetaryDebit: 4801.0000 amt $109.14Credit: 4901.0000 amt $109.14Debit: 3107.0000 amt $109.14Credit: 5700.000 amt $109.14Credit 4801.0000 amt $4.14Debit 4610.2000 amt $4.14

ProprietaryDebit: 6400.1212 Benefit - FICA $88.45Debit: 6400.1215 Benefit - Medic $20.69

Credit 2110.0100 -- AMT$109.14 This is employer's voucher payable to Fed Resrv bank vendor thus, account credited is 2110.0100 as verified with ABell and redlined on 3/29/05 by JG

View via FB032FI, 2SPL,1CO and 1FM documents are created

This is employer's voucher payable to Fed Resrv bank vendor thus, account credited is 2110.0100 as verified with ABell and redlined on 3/29/05 by JG

VP

17 Tcode: SBWP

Login as Travel approver. Approve voucher created in step 13. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice

Step

18 Invoice is approved (only if invoice needs to be approved) VP

19

If payment is blocked, execute FBL1N for employe, select document, select display change, change payt terms to Z000, save. Then repeat Tcode SBWP and accept payment.

Tcode: F110

VALambert 02-18-2005added note about blocked payments

Step

Page 328

Payment issuance to employeeRun date = (usually today's date) Identification = (unique code identifying the user) (initials plus number) "%TT16%"Select Parameters tab

Company Code = 2009 Payment Methods = CP Next Paid Date = (some future date) must be 30 days from run date Vendor number = (employee vendor number)

Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save

Select Status tab Should see comment parameters entered

Select Proposal button Select Start immediate Save by selecting the green check

Enter to start proposal Select the Display Proposal button to verify the proposal Then press the green back arrow button

Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check

Enter to start payment run Select the Display Payment button to verify the payment.

If payment is blocked, select document, select display change, change payt terms to Z000, save. Then repeat Tcode SBWP and accept payment.

Doc # ________________________

20 Doc #:BudgetaryNone ProprietaryDebit: 2110.0400 A/P Employ $193.09Credit 2120.1000 Disb in Trans $193.09

View via FBL1N

Select all itemsSelect open items, Special G/L

VP

Page 329

Enter

Look for amount of $193.09

Double click1SPL document is created

21 Tcode: FMFG_Treasury_Confir

Treasury Confirmation for Employee PaymentTreasury ConfirmationFMFG_treasury_confirAgency Location Code = 20090002File name = select IRS_20090002 from Variant DirectoryExecuteSchedule Nbr = select appropriate IDConfirm date = today's dateCheck number = random number starting with '9'Local curr. Pmnt amnt = 193.09SaveNotate Doc # "%2000001_____%"

VALambert 02-18-2005Added notation for Doc number

Step

22 ZV Doc #:BudgetaryDebit: 4901.0000 Del Unpaid $193.09Credit: 4902.0000 Del Paid $193.09ProprietaryDebit: 2120.1000 Disb in Trans $193.09Credit 1010.0110 SF 224 Disb $193.09 2FI and 2SPL documents are createdTcode: FB03 Doc # from Step 21, Doc Type = ZV, execute

VALambert 02-18-2005Added ZB03 and doc type = ZV

VP

23 Tcode: PA30

Process Payroll Adjustments to reflect taxable impact

Personnel NumberInfo type = 221Click on the create icon (paper)Pay ID = 2 OC Reason = 0070Check number = "Obligation #" from step 3

1/18/2009 - LWheelerEnter "Tax Co" for posting of the Company Code.

Step

Page 330

Note: if employee's state of residency is different from MarylandEnter Company code in Tax Co = 2009Enter W area = MD (maryland)

Wage types CLFA for amount = $530 (note no authority needed)CLHA for amount = $540 (note no authority needed)/401 for Authority = Fed $356.67/401 for Authority = MD ( Maryland) $67.77/403 for Authority = Fed $88.45/404 for Authority = Fed $88.45/405 for Authority = Fed $20.69/406 for Authority = Fed $20.69/701 for Authority = Fed $1426.67/701 for Authority = MD (Maryland) $1426.67/703 for Authority = Fed $1426.67/704 for Authority = Fed $1426.67/705 for Authority = Fed $1426.67/706 for Authority = FED $1426.671Z10 $356.67Save

24 Find personnel number via FK03- go to Display Vendor: Accounting Information Accounting screen

Reference Data section - personnel number

Determine the employee's state of residency. PA30 Enter employee numberClick on Address of enter 0006 in the infotype field.Click on eyeglasses (display)Note employees state.

Step

25 Tcode: PC00_M10_Calc

Process PayrollUpdate the payroll results for the selected employee by running the payroll

Enter: Payroll Area: 04

Step

Page 331

Personnel No: from above stepPayroll Area: 04Reason for Payroll: 0070Off-cycle payroll: Enter C tab 2 tab Travel Date of the adjustment (date of Infotype 221)

Note: The system has a window that the adjustment must be within in order to update the payroll results.Execute the payroll

26 Payroll is processed VP

27 Tcode: PC_payresult

Enter personnel number from above stepPress enterDouble Click on date entered from step 10 aboveDouble click on RT (results) tableReview results

Step

28 Verify the results VP

Page 332

Test Case Name Test Script Name V & V MethodIFS-R11-T&T-17_R70 IFS-R11-T&T-17_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 3:10:44 PMDescriptionRelocation (taxable) voucher with an advance obligationPre-ConditionMaster data exists Post ConditionAll output data and expected results are correctAcceptance CriteriaAll output data and expected results are correctIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsBE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants.BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants.CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs.TAX85 The system shall require traveler to identify, on the voucher, taxable claimed expenses and allow the system to track such expenses in support of proper withholding amounts and reporting on W-2s, (e.g., taxable subsistence, per diem paid within commutinTAX87 The system shall provide the capability to maintain and send a record of taxable travel payments to the payroll system or the integrated financial system for inclusion in the employee's Form W-2, Wage and Tax Statement.TAX88 The system shall track Federal (e.g., FICA, Medicare, Federal) and State withholdings based upon payment transactions (e.g. Relocation, LTTT) made to employees.

Test Type Tracking No.ZZ - Other see RTVM

Page 333

Manual Script Name: IFS-R11-T&T-17_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner: chancockManual Script Modification Date: 5/16/2011 3:10:18 PMManual Script Creation Date: 5/16/2011 3:10:17 PM

Step Description Note Type

1SE16 Enter PA0001ENDDA = 12/31/9999; PERSG = 1; PERSK = RQ (selects CSRS employees)ExecuteNote Personnel #

PA20Enter Personnel #EnterNote Employee name and number

10/19/05 L Bassichis- added ENDDA = 12/31/9999, this assures the resulting list is active employees5/31/05 Lindy Bassichis- added explanation for RQ

Step

2Find vendor number via FK03- go to Display Vendor: Accounting Information AccountingUse drop down and search byperner numberNote Vendor number

Reference Accounting information section - personnel number

5/31/05 Lindy Bassichis- changed the 'Reference Data' to 'Reference Accounting information'

Step

3Tcode: FMZ1

Taxable relocation voucher with an advance and obligation(need a CSRS employee)

Record Obligation for future relocation

Doc type = YO (Funds commitment relocation)

Changed last click green chck mark to Enter

5/31/05 Lindy Bassichis- corrected CERS to be

Step

Page 334

Doc. Date = (defaults to current date)Posting Date = ( defaults to current date) Press Enter

Document Text - Begin travel dateOverall amount = Enter line amount (obligation amount) 15,000Text = 004*O*Purchase of new homeFund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912DFunctional area = 5AGL account = 6100.1262Cost Center = S001000Vendor = (should be employee vendor code)

Press Enter to verify information

Overall amount = Enter line amount (obligation amount) 125.67Text = 017*O*Employee share of medicareFund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912DFunctional area = 5AGL account = 6400.1212Cost Center = S001000Vendor = (should be employee vendor code)

Overall amount = Enter line amount (obligation amount) 2166.67Text = 007*O*WTA/RITAFund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912DFunctional area = 5AGL account = 6100.1245Cost Center = S001000Vendor = (should be employee vendor code)

Overall amount = Enter line amount (obligation amount) 4,000.00Text = 006*O*Allowance for misc moving expenseFund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912DFunctional area = 5AGL account = 6100.2114Cost Center = S001000

CSRS

Page 335

Vendor = (should be employee vendor code)

Overall amount = Enter line amount (obligation amount) 2,500.00Text = 001*O*Allowance for temp quartersFund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912DFunctional area = 5AGL account = 6100.2112Cost Center = S001000Vendor = (should be employee vendor code)EnterSaveFunds Commitment (Obligation) Doc #:

4Tcode: FMZ3Budgetary: (these are summarized by 4 character Commitment Item)Debit: 4610.2000 Allotments RealizeCredit: 4801.0000 UDO UnpaidProprietary:None

5/31/05 Lindy Bassichis- added ' (these are summarized by 4 character Commitment Item)'

VP

5 Tcode: F-47

Request Advance for $6,500.00

Document date: current dateDoc type = YOCompany Code = (defaults to 2009)Posting date = (defaults to current date)Period = (defaults)Currency/rate = (defaults to USD)Document number = blankReference = Obligation Document number that was recorded from Step 3 Doc. header text = (beginning dateof relocation) Trading part.BA = blank Vendor Account = vendor from last stepSpecial G/L indicator (R - for Relocation)Enter to verify information

Reaaranged last four lines to go in logical sequence.

Step

Page 336

NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button.

Select New Item buttonEnter Amount = 6,500.00Bus Area= 0001Due on Date = (current date)Cost Center = s001000Funds res. = Obligation document number and 001 line number Fund =11110912DAssignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment)

SaveA withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue.An Information screen is displayed.Click green checkbox Record the Document #.

6 Doc #:BudgetaryNoneProprietaryNone

View using FB031FM document created

VP

7 Login as Travel approverTcode: SBWPApprove the advance request for prior step.Click on inbox, workflow.Find document and double click on it. After review, green arrow out of the document. Choices are approve invoice, reject invoice, cancel and keep work item in inbox. Click on Approve invoice.

Step

8 Advance is approved for payment VP

Page 337

9 Tcode: F110

Run Advance Payment for $6500Run date = (usually today's date)Identification = (unique code identifying the user)Select Parameters tab

Company Code = 2009Payment Methods = CPNext Paid Date = (current date + 30 days)Vendor number = (employee vendor number)

Select Additional LogSelect the 1st, 2nd and 4th check boxesEnter the vendor number

Save

Select Status tabShould see comment parameters entered

Select Proposal buttonSelect Start immediateSave by selecting the green check

Enter to start proposalSelect the Display Proposal button to verify the proposalGree arrow backSelect Payment Run button Select Start immediateSelect Create payment mediumSave by selecting the green check

Enter to start payment runSelect the Display Payment button to verify the payment

Step

10 ZP Doc #:Budgetary:Debit: 4801.0000 UDO UnpaidCredit: 4802.0000 UDO AdvanceAmount: $ 6,500.00

VP

Page 338

Proprietary:Debit 1410.0002 Advance - EmpCredit 2120.1000 Disburse in TransAmount: $ 6,500.00

DR 1410.0002 $ 6,500.00CR 2120.1000 $ 6,500.00

View via FBL1NEnter vendor #Select All items, type = Special G/L transactions and normal itemsExecute

Double click on line item select overview Icon - environment, account docs1FI, 2SPL and 1FM documents are created

11 Tcode: FMFG_Treasury_confir

Treasury Confirmation for $ 6,500Select a Variant by clicking on the Variant button at topSelect the variant =20090002Execute

Schedule number = from drop down, choose payment runConfirm date = (current date)Check number = (from) Note: Has to start with a 91Check number = (to) Note: Has to start with a 91Local curr. pmnt amount = total amount of all checks to be run $ 6,500.00

Save

>>> Manual Correction and Confirmation <<<Save after verifying

Display of Bank Statement/Check Deposit List for verification

6/705 Vjones you must create 2 separate checks in squencial order. 5/31/05 Lindy Bassichis- Check number must start with 91 for testing, not just 9.

Step

12 ZV doc #:Budgetary:NoneProprietary:

VP

Page 339

Debit 2120.1000 Disburse in TransCredit 1010.0110 SF224 DisbAmount: $ 6,500

View via FB031SPL document is created

13 Tcode: F-04

Transfer advance from statistical to real

Doc type = TF (Transfer Advance from statistical to real)Document Date = current dateCompany code = 2009Currency = USDReference = begin travel date (any date)Doc Header text =TESTPosting key = 29Account = vendor IDSp. GL = Xenter

Amount = 5962.66Business area = 0001Fnds res = Obligation number, line 001Fund = anythingFunctional area =anythingCost Center =anythingEnterEnterPosting key = 29Account = vendor IDSp. GL = RGreen check

Amount = 537.34Business area = 0001Due on date = current date plus 30 daysFnds res = Obligation number, line 001Fund = anythingFunctional area =anythingCost Center =anything

10/19/05 L Bassichis-removed an extra 'Green check mark' which came after the 1st 'Process open items'

Step

Page 340

Process open itemsEnterCompany code = 2009Account = vendor number account type = KSpecial GL = R

Additional selections = othersEnterPage down and click Reference key 1Enterin From field enter Obligation number from step 1Process open itemsselect the statistical advance from prior step Double click on amount (will turn blue) Save

14 Doc #:

ProprietaryDebit: 1410.0002 5962.66Debit: 1410.0002 537.34Credit:1410.0002 6500.00

View via FB031SPL documentis created 1FM document created

Added statement about FM document.

VP

15 Tcode: F-04

F-04 Process relocation voucherDoc type = Y2 Document Date = current dateCompany code = 2009Currency = USDReference = Begin Travel DateDoc Header text = T&T17Posting key = 40Account = 6100.1262green checkAmount = 6500.00Earmarked Funds = Obligation # number line 001

10/19/05 L Bassichis-changed the Doc Header text value to be T&T17

5/31/05 Lindy Bassichis- revised 'Enter document number

Step

Page 341

Fund = 11110912DCost center = S001000Assignment = Tax code (for testing leave blank)More buttonBusiness area = 0001Functional area = 5A green checkgreen checkMore data buttonReference key 1 = 3Reference key 2 = 0

Posting key = 40Account = 6100.1245green checkAmount = 2166.67Earmarked Funds = Obligation # number line 003Fund = 11110912DCost center = S001000Assignment = Tax code (for testing leave blank)

More buttonBusiness area = 0001Functional area = 5A green checkgreen checkMore data buttonReference key 1 = 3Reference key 2 = 0

Posting key = 31Account = Federal vendor # 56441 (BUREAU OF LAND MANAGEMENT vendor number)

green checkAmount = 2166.67

More data buttonReference key 3 = /401 FED

Posting key = 31Account = 124323 (State of Maryland vendor # (MD) ) green checkAmount = 411.67

created in previous step in the FROM field' to be 'From: Enter TF document number created in previous step'

Page 342

Business area = 0001

More dataReference key 3 = /401 MD

Posting key = 31Account = 56441 (Federal vendor from above) green checkAmount = 125.67Business area = 0001

More dataReference key 3 = /405 FED

Process open itemsCompany Code = 2009Account = employee vendor ID Account type = KSpecial GL indicator = XAdditional selections = document numberEnterFrom: Enter TF document number created in Step 13Green check

Process open itemsApply advance = (blue)Save

16 Doc #:BudgetaryDebit: 4801.0000 AMT $2704.01(537.34 + 2166.67)Credit: 4901.0000 AMT -$2704.01 (537.34 + 2166.67)Debit: 3107.0000 Unexp. Appr. $8666.67 (2166.67 + 6500.00)Credit: 5700.000 Exp. Approp - $ 8666.67 (2166.67 + 6500.00)Credit 4902.0000 -$ 5962.66Debit 4802.0000 $5962.66

ProprietaryDebit: 6100.1262 Expense 6,500 Debit 6100.1245 Expense 2,166.67

Credit (state vendor number) F04MD $411.67 (124323)

VP

Page 343

Credit (Federal vendor number) /401 Fed $2166.67 (56441) Credit(Federal Vendor Number) /405 Fed $125.67 (56441)Credit 1410.0002 Advance Emp $5,962.66

View via FB031FI, 2SPL, 1CO and 1FM documents are created

17 Tcode: F-04

Process FED voucherDoc type =Y2Document Date = current dateCompany code = 2009

Currency = USDReference =Obligation numberDoc Header text = Begin travel date

Posting key = 40Account = 6400.1212Green check

Amount = 125.67Earmarked Funds = Obligation # & line number 002Fund =11110912DCost center = S0010000

More buttonBusiness area = 0001Functional area =5AEnterMore data buttonReference key 3 = /406 FED

Posting key = 31Account = Fed Vendor from above (56441)Green checkAmount = 125.67Business area = 0001

SAVE

10/19/05 L Bassichis- moved the last 'Green check' to be before Amount = 125.67

Step

Page 344

18 Doc #:BudgetaryDebit: 4801.0000 amt $ 125.67Credit: 4901.0000 amt $ 125.67Debit: 3107.0000 amt $ 125.67Credit: 5700.000 amt $ 125.67

ProprietaryDebit: 6400.1212 Benefit - Medic Credit 2110.0100 -- AMT 125.67

View via FB031FI, 2SPL, 1CO and 1FM documents are created

VP

19 N/A

Login as Travel approver. Tcode: SBWPApprove advance request for prior step. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice

Step

20N/A

Invoice is approved

VP

21 Find personnel number via FK03- go to Display Vendor: Accounting Information Accounting screen

Reference Data section - personnel number

Determine the employee's state of residency. PA30 Enter employee numberClick on Address or enter 0006 in the infotype field.Click on eyeglasses (display)Note employees state.

Step

Page 345

22 Tcode: PA30Process Payroll Adjustments to reflect taxable impact

Personnel NumberInfo type = 221Click on the create icon (paper)Pay ID = 1OC Reason = 0070Check number = obligation # from step 1

Note: if employee's state of residency is different from MarylandTax co. = 2009W area = MD (maryland)

Wage types 1C10 for amount = $65001Z10 for amount = $2166.67/401 for Authority = Fed $2166.67/401 for Authority = MD ( Maryland) $411.67/405 for Authority = Fed $125.67/406 for Authority = Fed $125.67/701 for Authority = Fed $8666.67/701 for Authority = MD (Maryland) $8666.67/705 for Authority = Fed $8666.67/706 for Authority = Fed $8666.67Save

Removed 'Voucher #'

5/31/05 Lindy Bassichis- replaced 'Enter Company code = 2009Enter W area = MD (maryland)' with 'Tax co. = 2009; W area = MD (maryland)'

Step

23 review entered data in HR

PA20Personnel NumberInfo type = 221Click on the display icon (eyeglasses)Review

VP

24 Tcode: PC00_M10_Calc

Process PayrollUpdate the payroll results for the selected employee by running the payroll

Enter: Payroll Area: 04Personnel No: from above step

Step

Page 346

Payroll Area: 04Reason for Payroll: 0070Off-cycle payroll: Enter C tab 1 tab relocation Date of the adjustment (date of Infotype 221)

Note: The system has a window that the adjustment must be within in order to update the payroll results.Execute the payroll

25 Payroll is processed VP

26 Tcode: PC_payresult

Enter personnel number from above stepPress enterDouble Click on date entered from step 10 aboveDouble click on RT (results) tableReview results

Step

27 Verify payroll results VP

Page 347

Test Case Name Test Script Name V & V MethodIFS-R11-UserFee_IntPen_NYUF_R70 IFS-R11-UserFee_IntPen_NYUF_R70 IFS FY 2010 CR/SROwner Modified By Date Modifiedjgarci23 jgarci23 5/16/2011 3:11:29 PMDescriptionInterest and penalty calculationsPre-ConditionOverdue invoices exist; Account 1319.0700 had been added; Multiple interest rates existPost ConditionVerification points passedAcceptance CriteriaVerification points passedIterationsIFS RP6 REL1-0 SIT CYCLE3

Configurations1 MTC EITE SSO PORTAL R3

RequirementsUFEE2 IFS shall utilize the D code as the last character of the fund code which will facilitate transactional processing in the procurement (IPS/RTS), travel (GovTrip), and relocation (GRAS) interfaces.

Test Type Tracking No.ZZ - Other See RTVM

Page 348

Manual Script Name: IFS-R11-UserFee_IntPen_NYUF_R70Manual Script Type: ManualManual Script Modified By: jgarci23Manual Script Owner:Manual Script Modification Date: 5/16/2011 3:11:05 PMManual Script Creation Date: 5/16/2011 3:11:04 PM

Step Description Note Type

1 CASE DESCRIPTION: Interest and penalty calculations on User fee invoices

Step

2 PRE-CONDITION FOR THE CASE:

A. Account 1319.0700 had been added

B. Interest rate table is loaded with interest rates

Step

3 POST-CONDITION FOR THE CASE: Verification points are passed

Step

4 ======================================================================================================================================================

Step

5 TCODE ZUFCM create IVES customer

Create your own data for the following entries (i.e: customer name, street, postal, city, state, search term 1, tax id, alternate id, first name, last name, phone number and fax number)

Action = IName1 = Customer Name (Create your own)Street 1 = 7000 Consolidators Drive Postal Code = 20706City = LanhamState = MD

10/3/2008 - C. GreenTest case has been redlined for FY 2009

12/08/2006 - LWheelerAdded clarification to this step.

Step

Page 349

Country = USLanguage = ENSearch Term 1 = 6 digit numberTAX ID Type = EIN or SSNTAX ID = 9 idigit #Alternate ID = same as Search term 1First Name = John Last Name = JohnsonPhone Number = 301-429-1000FAX Number = 301-429-1001Execute

Take note of customer number created ____________________

61. Mock up past dated invoices using TCode FBR2

Can copy from an existing IVES invoice 1800000030Flow control activate or check display line items, copy texts, and transfer functional area. ENTER Docment Date and Posting Date = 01/01/2010Doc type = DRReference = IVESDoc Header Text = Test

Account = customer number (created in step 5, ie: 300XXX)ENTER, ENTER (Through all warnings until next screen appears)

Amount = 1,000.00Business area = 0001Clear baseline dates, days/percent and assignment values, then hit enteron next screen, change amount and clear assignment valueEnterSAVE

2. REPEAT for invoice using dates of 02/01/2010; amt= $20003. REPEAT for invoice using dates of 03/01/2010; amt= $30004. REPEAT for invoice using dates of 04/01/2010; amt= $40005. REPEAT for invoice using dates of 05/01/2010; amt= $5000

Note all document numbers created 1_____________________ , 2_____________________

12/08/2006 - LWheeler Added clarification to step

Step

Page 350

3________________________ , 4_________________________ , 5.____________________________

Note: Should you have a problem in creating the invoice/document number and you want to reverse it, go to

TCode FBL5N Customer account = created above

Doubleclick on the document number Click on the Mountain SunClick Environment/Original DocumentClick the Red X keyEnter Reveral Reason 01Click the Red X key again, if neededEnter

Note: Reversal Number

7Display backdated invoices

{ Tcode: FBL5N}Customer account = as used aboveLine Item selection = All itemsdate range = i.e., 01/01/2010 to Current dateActivate or Check Types "Normal Items" and "Special G/L Transactions"

Execute

Step

8 Verify that the user fee customer accounts created are displayed with backdated document dates that will calculate interest

VP

9 A. { Tcode: YFINT} Goto/ Variants/GetVariant name = YFINT_VARIANTYFINT program calculates and posts interest and penalty at the same time when executed.

Parameters:Customer account: 300NNNCompany code: 2009

Step

Page 351

Interest calculation to 01/15/2010. NO INTEREST WILL BE CALCULATED

Execute in test mode and review information displayed to confirm that no interest is calculated

10- View interest calculation output which shows no interest calculation. Status column will show "NOINT"

VP

11 Run interest/penalty program for customer 300NNN

A. { Tcode: YFINT} Goto Variants/GetVariant name = YFINT_VARIANTYFINT program calculates and posts interest and penalty at the same time when executed.Parameters:Customer account: 300NNNCompany code: 2009Interest calculatio = 02/15/2010Document Date = 02/15/2010Posting Date = 02/15/2010TCode: YFINT using date that is 30 days past the invoice date

Execute in test mode and review information displayed to confirm that interest is calculatedUncheck test mode then execute to post interest

Print parameters:Output device: LOCL<continue> enter<enter>Green arrow back (on the No extended witholding tax code found screen)Will show interest document # _________________ on interest (Z1) for "% .42 %"

B. Repeat A using second interest run date of 03/15/2010, where interest is calculated again for the second cycleWill show interest document # _________________ on interest (Z1) for "% .83 %"Will show interest document # _________________ on interest (Z1) for "% .67 %"

C. Repeat A using third interest run date of 04/15/2010 Note that after 60 days, penalty is also calculated in addition to interestWill show interest document # _________________ on interest (Z1) for "% .83 %"

Step

Page 352

Will show interest document # _________________ on interest (Z1) for "% 1.67 %"Will show interest document # _________________ on interest (Z1) for "%1.25 %"Will show interest document # _________________ on penalty (Z2) for "% 12.50 %"

D. Repeat A using fourth interest run date of 05/15/2010Will show interest document # _________________ on interest (Z1) for "% .83%"Will show interest document # _________________ on interest (Z1) for "% 1.67 %"Will show interest document # _________________ on interest (Z1) for "% 2.50 %"Will show interest document # _________________ on interest (Z1) for "% 1.56 %"Will show interest document # _________________ on penalty (Z2) for "% 5.00 %"Will show interest document # _________________ on penalty (Z2) for "% 24.00 %"

12

- View the "Item Interest calculation" window displays interest and/or penalty

VP

13 TCode: FBL5N

Enter Customer: 300NNNEnter Company code: 2009 (IRS)Line Item Selection - All ItemsEnter date range = 01/01/2010 - CURRENT DATELine Item Selection - Type = Normal, Special G/L, NotedExecuteReview 'Customer Line Item Display ' screen

Step

14 Note customer account balances display additional lines for interest (DA) and penalty (MP) amountsThe interest run dated 02/15/2010 will display 1 DA documentsThe interest run dated 03/15/2010 will display 2 DA documentsThe interest run dated 04/15/2010 will display 3 DA documents and 1 MP documentThe interest run dated 05/15/2010 will display 4 DA document and 2 MP documents

VP

15 TCode FBL5NDrilldown on one Interest (DA) document and verify postings of:DR 5994.0500

VP

Page 353

CR 2985.0001DR 1310.0700CR 5310.0001

arrow back to the Customer line items screen

16 TCode FBL5NDrilldown on one penalty (MP) document and verify postings of:DR 5991.0500CR 2980.0001DR 1310.0700CR 5320.0002

VP

17 If posting dates were in previous years, need to carryover interest documents via FMJ2 from FY2009 to FY2010 those documents that will be paid before processing collections. Else, go to step 19

Assuming that we will collect part of penalty charge

TCode FMJ2

FM Area = 2009Sender Fiscal Year = 2009Val typ = 54Company Code = 2009Document Number = nnnnnnnnnnnn for penalty (MP) document for "%12.50%"Test run check markEXECUTE

If test run results in a line with green go light, uncheck test run mark then EXECUTE)

Step

18 TCode FBL5N

After the above process, drilldown on the MP documentClick the mountain sunClick Environment/Accounting Document/Fund Management To make sure that documents are carried forward to current year (i.e: 2009)

12/08/2006 - LWheelerAdded this verification step, verifying that the document

VP

Page 354

was carried forward.

19Arrange to create IDOCs for collectionlike transactions as if it interfaced from "qa.pay.gov".

Use an amount, like $8.50 this will cover partial collection of penalty

Reset own profile parameters to show date as MM/DD/YYYY

TCode: WE19

Template Activate Basic type (may copy from existing template, 1627039(Note: if user has to find and an IDOC doc to be used as a template - do the following:WE02 - put date range; basic type=ZACC_PAY_GOV01; Execute; Select a document that has a green light to it, take note of IDOC number and use as a template)

Execute

Click + sign by Z1ACCPGHDR

Fill in information for Z1ACCPGCC Change the last letter of the PayGov ID Change CC name to equal the company you created Change all amounts to equal (i.e; 8.50)

Fill in information for Z1ACCPGDET Change Cust Name to equal customer you created Enter Cust Nbr for Step 5 (you created) Enter Street Address, City, State and Zip Code Cont Name you created Cont Phone you created Change total amount to eual (i.e: 8.50) Invoice 1 equal the 18 number in the Assignment field of the MP documents created Amount1 equal (i.e; 8.50) Click Inbound function module buttomFunction module = ZIDOC_INPUT_PAYGOVClick In backgroundGreenCheck

Note IDOC Number created __________________________

12/08/2006 - LWheelerAdded more details to this step

Step

Page 355

If collection did not post successfully,TCode WE02 to view and note IDOC# to view the IDOC #Log in as TESTAR570, then Highlight IDOC in inbound processingTCODE BD87 to processEnter IDOC Number ExecuteIf IDOC needs to be edited, double click on paper next to error;display changeSaveArrow backProcess pushbutton

20Tcode: FBL5NCustomer account- 300NNN (Created in Step 5)Line Item selection = All itemsdate range = i.e., 07/01/09 - current dateActivate or Check Types "Normal Items" and "Special G/L Transactions"Execute

View penalty collection showing document type DZ

TAKE NOTE of accounting document # for budgetary ledger postings ______________

VP

21 TCode: FBL5NDrill down and verify postings on noted document in step 20 as follows:

For collection on admin fees/interest/penalty/principalDR 1010.0120DR 1310.0700 (residual balance if partial collection)CR 1310.0700

Budgetary postings

DR 2980.0001DR 5990.0004CR 5991.0500CR 2980.0002

VP

Page 356

22 TCode: FS10NVerify that the entries for collection fo interest and penalty are reflected in the current month balances for the following accounts in FY 2011 via drilldown

DR 2980.0001DR 5990.0004 CR 5991.0500CR 2980.0002

VP

23 TCode FBL5N for customer.

Note document number for most recent interest posting (DA). The document will be one that has no partial collection

document number = ____________________________

TCode FB08 to process reversal of noted interest document document numberFiscal Year = "2010"Reversal Reason = 01SAVE

Hit enter button to bypass status messages until document number created is displayed

Step

24 TCode FB03 to verify reversal of interest document

DR 2985.0001 Note document number 46x_____________CR 5994.0500DR 5310.0001 Note document number 16x_____________CR 1310.0700

VP

25 TCode FBL5N for customer.Note document number for last created penalty charge (MP). The document will be one that has no partial collection.

document number = ____________________________,

Step

Page 357

TCode FB08 to process reversal of noted penalty document document numberFiscal Year = "2009"Reversal Reason = 01SAVE

Hit enter button to bypass status messages until document number created is displayed

26 TCODE FB03 to verify reversal of penalty document

DR 2980.0001 Note document number 46x____________CR 5991.0500DR 5320.0002 Note document number 32x____________CR 1310.0700

VP

27 TCode FS10N to verify that the entries for the reversal of interest and penalty are reflected in the balances for the following accounts via drilldownCompany Code = 2009FY = 2010

For the noted interest reversal document:5994.0500 (Credit column)2985.0001 (Debit column)5310.0001 (Debit column)

For the noted penalty reversal document:5991.0500 (Credit column)2980.0001 (Debit column)5320.0002 (Debit column)

VP

28 TCode: FBL5N

Customer = 1000 to 1500Select open items

Search for customer number with overdue invoices, choose a document number i.e., that begins with 97 then double click on the document

Step

Page 358

Note: Customer Number to use, i.e., 1320

TCode: YFINTUse YFINT_VARIANTCustomer Number = number chosen aboveInterest calculation date, posting and document equals any date greater than 60 days past due of the invoice dateExecute

Print parameters:Output device: LOCLContinueEnter

Take note of document numbers created: _16X______________, 32X________________

Note: 16XXXXXXX = Interest Document 32XXXXXXX = Penalty Document

29 Tcode FB03

Verify that penalty/interest are calculated and postings are correct as follows:

Interest:DR 1310.0300CR 5310.0001DR 5994.0500CR 2985.0001

Penalty:DR 1310.0300DR 5991.0500CR 5320.0002CR 2980.0001

VP

Page 359

Page 360