SNC Supplier quick guide for Danfoss Cooling & Danfoss Power...

Scope and Field of Application

SNC Supplier quick guide for Danfoss Cooling & Danfoss Power

Solution

SAP SNC Version 7.02 1st Issue, Oct-2016

Created by Rajan Katheeravan Approved by Kumar Sivashanmugam Language: EN

This document is meant for SNC suppliers which describes the steps and procedure on how to work with

SNC Forecast, PO, ASN etc. on SNC web portal. It applies to both suppliers in Danfoss Cooling Segment

& Danfoss Power Solution.

Table of contents: 1 How do I log on? ....................................................................................................................... 1

2 General navigation in SNC. ....................................................................................................... 1

3 How do I see forecasts? ............................................................................................................. 3

3.1 How do I make a Time Bucket Profile .............................................................................. 3

3.2 How do I see forecasts? ..................................................................................................... 5

4 How is the normal order flow? .................................................................................................. 6

5 How do I see new orders and confirm them? ............................................................................ 7

5.1 What if I cannot confirm as

requested?..................................................................................8

5.2 What if I want to check the drawing number of

order?........................................................9

5.3 How do i Print an order?...............................................................................................10

6 How do I make Advance Shipping Notifications? ................................................................ 111

7 How do I make an order change, if the order is already confirmed? .................................... 113

8 How to Cancel wrong ASN and Create new ASN?.................................................................15

9 How do I logoff from SNC ?....................................................................................................17

1 How do I log on? Use the following common link for both Danfoss cooling & Danfoss power solution:

https://suppliers.danfoss.com/

The SNC logon screen comes up. Read the text regarding terms for using SNC and press logon.

When the password screen comes up, enter your user name and password and press OK – you are

in!. You can change password from this screen anytime.

2 General navigation in SNC. Quick View

Menu -> Exceptions -> Quick View. To set as standard entry screen, press the star button in the

upper left corner . When you enter SNC ‘Quick view screen’, you see 3 tabs as standard

settings done by Danfoss.

https://suppliers.danfoss.com/

DCS & DPS SNC Supplier Quick Guide

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Microblog:

Danfoss Cooling Segment:

It is very good for message sharing between supplier and Danfoss, but as of now Danfoss cooling

segment doesn’t use it. We will come back when to start using this with proper document.

Danfoss Power Solution:

The Microblog is used to communicate short Twitter type messages of 140 characters or less

between Danfoss Power Solutions and our Suppliers. Suppliers from Danfoss power solution use

Microblog only from Danfoss side to communicate suppliers, but not used from supplier side to

respond over microblog.

Go to next tab ‘Confirmation’ where you will see Purchase orders categorized into two tables as

below. The green boxes explain the content of each part.

Third table is ‘Shipping’ as below


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Please be aware of the “Refresh” link (here it is at the top left of the screen). SNC will only update

the screens you work on if you press this link. So if you cannot find an order or similar, you will

probably have to press the “Refresh” link. This goes for all screens in SNC.

3 How do I see forecasts? Please be aware, that forecasts in SNC represent Danfoss best guess on future requirements on

code number level. They change weekly depending on Danfoss order situation, production orders

and purchase orders. They are the “raw data” from our ERP system and can contain errors. If you

suspect the forecast is wrong, contact planner or purchaser for clarification.

Danfoss has a monthly medium term production planning process, and normally the production

forecasts are updated shortly before the 20th in each month. The purchasing forecasts will therefore

change most around this date.

The first time you log on to SNC and want to see the forecasts, you have to define exactly how

you want to see it. This is done by creating a Time Buckets Profile.

3.1 How do I make a Time Bucket Profile

Select the menu Demand – Order Forecast Monitor – Time Buckets Profile.


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Select the menu point “Save for all my location products” (see below) – this will give the same

way of seeing forecasts for all products. Press the “Edit” button. Below screen shot, we have

provided Forecast time bucket for both DCS & DPS

Forecast Time bucket for Danfoss cooling

In Display Horizon select Months and type 0018. Danfoss will normally only show forecasts for

one year, but sometimes 18 months.

In No. of Months type “0001”. This will show the forecasts for the first month per week, and for

the rest of the months per month.

Press “Save” – and you are ready to see the forecasts.

Forecast time bucket for Danfoss Power solution

In Display Horizon select Months and type 0018. Danfoss will normally only show forecasts for

one year, but sometimes 18 months.

In No. of Months type “0003”. This will show the forecasts for the first 3 months per week, and

for the rest of the months per month.

Press “Save” – and you are ready to see the forecasts.


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3.2 How do I see forecasts?

Select the menu Demand – Order Forecast Monitor – Order Forecast Details

In the selection area, press the “Go” button. You can now see the forecasts for all code numbers.

“Customer Planned Requirements” are the forecasts in the relevant time bucket.

“Customer Firm Requirements” are actual open orders – NOT FORECAST!

“Personalise” button at the right side above months can be used to add or remove the rows in the


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Grid.

If you want to export the forecast to Microsoft Excel, press the button “Export” and select “Export

to Microsoft Excel”

Excel will then open with the selected data – if you have Microsoft Excel installed on your

computer.

4 How is the normal order flow in SNC ? The drawing below shows the normal order flow.

SNC always shows the current order situation. Basically the supplier see the same as the Danfoss

planner see.

Please keep the first confirmed delivery date. If this is not possible, see the chapter regarding order

changes.

Danfoss Supplier

Danfoss makes purchase

order. It is transmitted to

SNC

Supplier confirms

purchase order in SNC

Confirmation is

registered on order

Supplier ships goods

and make Advance

Shipping Notification

(ASN) in SNC

Goods are received at

Danfoss based on ASN

Supplier can see in SNC

that the goods are

received at Danfoss –

Refer document “ASN

Status_GR Status”


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5 How do I see new orders and confirm them?

There are two option you have to confirm a Purchase order in SNC. If you use either of the way,

you will be redirected to Purchase order Worklist session. They are given below:

1. Go to Quick view screen -> Go to ‘Confirmation’ tab -> Click on the list of Pos available

in table ‘PO: Items To Be Confirmed by Change Date’ -> You will now get the PO worklist screen

to confirm the orders.

PO Worklist screen

2. Select the Menu –> Purchase order –> Purchase order worklist

The purchase order worklist will open. Before confirming an order, always make sure that you

refresh the page by clicking on ‘Refresh’ link on right bottom of the page.

Now, Confirm the order by putting a checkmark in “Cnf. Rqstd” and pressing “Save and publish”.

See below. The order is now confirmed as requested.


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Note: In ‘PO Worklist’ screen, you have option to sort the PO in descending/ascending order

which will help you to know the no of products available for each PO as seen below. Inorder to

sort the PO, click on the column ‘PO No’.

5.1 What if I cannot confirm as requested?

Before confirming a PO, If you want to make any changes in the delivery date/Quantity of PO

then use any one of the below option. Option 1 is used when you don’t want to split the PO line

but only Quantity/Delivery date changes need to be done. Option 2 is used when you want to Split

the PO line and also changes in the Delivery date/Quantity is needed.

Option 1: Go to Menu -> Purchase Order -> PO Worklist.

Select the PO line where you want to change delivery date / quantity and these fields becomes

editable now, update new quantity or date or both and Click on ‘Save and Publish’. As the

confirmed delivery date / quantity is different than the requested one, please contact your planner

immediately to approve your confirmation. Please remember you should not check the field

‘Conf.Reqtd’ as you are not using confirming as requested by danfoss.

OPTION 2:

If you want to deliver an order on two different delivery date as you want to split the quantity then

click the link 1:0 in PO Worklist.


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In the Confirm window press the button “Confirm” to create a new confirmation line. Edit the new

line to make your confirmation.

In the picture below the supplier can deliver 400 pieces on 2015.06.08 and the last 600 pieces on

2015.06.15. He has pressed the “Confirm” button 2 times to make 2 confirmation lines. Please be

aware, that you always have to confirm the total quantity.

To finish the confirmation press the “OK” button and then in the purchase order worklist press the

“Save and publish” button. As the confirmed delivery date / quantity is different than the

requested one, please contact your planner immediately to approve your confirmation.

5.2 What if I want to check the drawing number of an order?

For Danfoss Cooling Suppliers:

It is your responsibility as a supplier to deliver according to the correct drawing number. The

drawing number can be found by clicking the PO number.

The purchase order detail screen will then open.


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If you click the “Notes” button, the purchase order notes window will open. Here you can see the

drawing number.

For Danfoss Power solution Supplier:

DPS Supplier can see Revision Level/Drawing No from both Purchase order details Notes as

well as on “Due list for Purchasing Document” session.

Path: Menu Delivery Receipts and Requirements Due list for Purchasing Documents.

Here you can see the Revision level on the field “Drawing / Change No”

5.3 How do I Print an order?

Use either option 1 or option 2 at your convenience to print an order.

Option 1:

Menu --> Purchase order -> Purchase order details -> Input PO no. and Click ‘GO’ then Print or

save the order

OPTION 2:


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Go to Menu ->Purchase order -> Purchase order overview -> Input PO no and click ‘GO’ ->Click

on ‘PRINT PO’ tab to print order.

Note: These are the only places where you can print the order.

6 How do I make Advance Shipping Notifications?

Points to be noted before ASN creation:

If there is any change in order confirmation, please re-confirm / change order confirmation and

this change confirmation from supplier should be approved by Danfoss planner before creating

ASN.

ASN will be created when shipping the goods from your location, so that Danfoss

will do ‘Goods receipt’ with respect to this ASN.

ASN Creation from Quick View:

ASN can be created from Quick view by clicking on corresponding category:

Go to Shipping tab where you can see category: Due today, Due within 7 days & Due within 30 days (Marked in green color)

ASN Creation from Menu

Select the menu Delivery – Receipts and requirements – Due list for purchasing document


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If you are not able to see the ASN to be created after selecting the above screen then refresh the

screen which is available at the right bottom of the screen.

Even if not visible then follow the below steps,

Enter Customer location as required (eg.0001 for Nordborg) and select Apply, this is for one time.

By doing this you will be able to see the list of PO for ASN to be created.

Also refresh the page at the right bottom of the screen.

Please contact respective Planner or me immediately when you have this kind of issue.

Select the purchase order you are going to ship by pressing the grey box to the left.

Please make one ASN per delivery note you send to Danfoss. If you send more purchase orders on

the same delivery note, you have to select more purchase order lines. This is done by selecting

each line by holding down the Ctrl key and pressing the grey box for each line.

When all lines are selected, press the “Create ASN” button. The ASN window will open.

Fill out ASN number with your delivery note number. Please check, that the shipping date and the

delivery date at Danfoss are correct. By default, Shipping date and document date should be

current date which is not supposed to be changed and Delivery date will be calculated with respect

to transportation time from Current Shipping date.

If you want to change the Shipping date then remove the Delivery date, change Shipping date and

click ‘Check’ which will update the delivery date according to Transportation time from Shipping

date.


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If Danfoss wants the supplier to send the material faster than normal mode of transport then select

‘Shipping Detail’ tab and change the ‘Means of Transport’ as needed. Whenever you do any

changes in the transportation mode it changes the Delivery date automatically according to the

transport duration time maintained in SNC backend system.

Then press the button “Publish ASN” to publish the ASN.

Now, you will see a new window pop up for your confirmation on the price & quantity, Please

click on ‘YES’ to agree for price & quantity. ASN will now get published and sent to Danfoss.

7 How do I make an order change, if the order is already

confirmed? Requests for order changes can come from Danfoss or from the supplier. In any case the supplier

will have to go into SNC and change the order confirmation.

Note: If ASN is already created, then you are not allowed to re-confirm / change the order confirmation.

If there is any partial ASN to be created which can be created in SNC without reconfirming the

order.


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Select the menu Purchase Order – Purchase Order Worklist

Select Change Confirmation

Select Change Query and change the no. of days since last to 100 days(This will shows 100 days

PO’s) and click ‘Apply’

Now you will see 100 days back confirmes PO’s where you can change the qty and delivery date

here.


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Once changed, select the line and click ‘Save and Publish’

8 How to Cancel the wrong ASN and Create New ASN ?

To view the created ASN, click here in Quick view

Select the ASN no. and click cancel ASN.

This will cancel the ASN in SNC and will remove the ASN(LA line) from our system also.

If Danfoss has already used the SNC ASN for Goods receipt then this ASN cancellation will not

update in our system even if SNC allow it to cancel.

Note: SNC will not accept same ASN no. even after the ASN has been cancelled.

You have to add extra character in the old ASN no., example: ‘-1’, etc to the old ASN no.

Or else you can append the letter “A” to the end of your previously used ASN number when

creating the new ASN. This way it’s clear that the ASN is a revision of a previously published

ASN.

Example:

Original ASN: 123 this is the ASN that will be cancelled.

Revised ASN: 123A this is the revised ASN.


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9. How do I logoff from SNC Portal ?

Danfoss Cooling Segment & Power Solution: You can logoff from SNC portal by pressing

‘Logoff’ on top right of screen. Click on ‘Yes’.

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SNC Supplier quick guide for Danfoss Cooling & Danfoss Power...

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