SMS Manual Part 1
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Transcript of SMS Manual Part 1
PART
TRANSMILE AIR SAFETY MANAGEMENT SYSTEM MANUAL DOCUMENT CONTROL
TRANSMILE AIR SERVICES
TRANSMILE AIR
SAFETY MANAGEMENT SYSTEM
MANUAL
Equate Business Performance to Safety Performance
PART I
DOCUMENT CONTROL
DISTRIBUTION LIST
NoHOLDER / LOCATIONREFERENCE
1Transmile Air Services SMM ( Master Copy )SMM/MC/001
2Managing Director/Accountable ManagerChairman, TML Safety Review BoardSMM/MD/002
3Corporate Safety Manager
Secretary, TML Safety Review BoardSMM/CSM/003
4Chief Financial ControllerSMM/CFC/004
5Head, Group Human Resource & AdminSMM/HRA/005
6Accountable Manager (Safety), Engineering
General Manager (Engineering)/Delegated Accountable Manager TMLSMM/GME/006
7Accountable Manager (Safety), Flight Operations
General Manager (Flight Operations)/Delegated Accountable Manager TMLSMM/GMF/007
8Safety Manager Engineering SMM/SME/008
9Safety Manager Flight Operations SMM/SMF/009
10Safety Coordinator, Engineering Quality Assurance, SMM/EQA/010
11Safety Coordinator, Engineering Base Maintenance SMM/EBM/011
12Safety Coordinator, Engineering Line Maintenance SMM/ELM/012
13Safety Coordinator, Engineering Technical Services SMM/ETS/013
14Safety Coordinator, Engineering Maintenance Planning SMM/EMP/014
15Safety Coordinator, Engineering Spares SMM/EES/015
16Safety Coordinator, Engineering Maintenance Control CentreSMM/EMC/016
17Safety Coordinator, Engineering Workshop SMM/EWS/017
18Safety Coordinator, Engineering Finance SMM/EFI/018
19Safety Coordinator, Flight Operations Ground Handling Services SMM/FGH/019
20Safety Coordinator, Flight Operations reserved SMM/FXX/020
21Safety Coordinator, Flight Operations reserved SMM/FXX/021
22Safety Coordinator, Flight Operations reserved SMM/FXX/022
23Department of Civil Aviation, Malaysia Flight Operations UnitSMM/DCA1/023
24Department of Civil Aviation, Malaysia Airworthiness UnitSMM/DCA1/024
LIST OF EFFECTIVE PAGES
The List of Effective Pages (LEP) lists all the current pages that are in this Manual. After inclusion of revised pages, the manual must comply with the enclosed LEP. The new pages are indicated by the letter N and the revised pages or paragraphs by a vertical bar on the right margin.
Page NoRevision NoAmendment Date
Cover101/12/2008
Title page201/12/2008
Title Part 1 Document Control301/12/2008
Distribution List401/12/2008
List of Effective Pages501/12/2008
601/12/2008
701/12/2008
801/12/2008
901/12/2008
Records of Amendments1001/12/2008
Records of Annual Review1101/12/2008
Abbreviations1201/12/2008
Introduction1301/12/2008
Purpose of Manual1401/12/2008
Contents and Structure of this Manual1501/12/2008
Table of Contents1601/12/2008
1701/12/2008
Title page Part 2 Scope of Safety Management System1801/12/2008
Safety Management System - Background1901/12/2008
Introduction to Safety Management System2001/12/2008
Regulatory Requirements for Safety Management System2101/12/2008
Corporate Commitment for Safety by the Accountable Manager2201/12/2008
Safety Review Board (SRB)2301/12/2008
SMS Safety Action Group (SAG)2401/12/2008
2501/12/2008
Engineering Safety Action Group (ESAG)2601/12/2008
Flight Operations Safety Action Group (FSAG)2701/12/2008
LIST OF EFFECTIVE PAGES (Contd)
The List of Effective Pages (LEP) lists all the current pages that are in this Manual. After inclusion of revised pages, the manual must comply with the enclosed LEP. The new pages are indicated by the letter N and the revised pages or paragraphs by a vertical bar on the right margin.
Page NoRevision NoAmendment Date
SMS Safety Working Group (SWG)2801/12/2008
2901/12/2008
TML Corporate SMS Organization Structure3001/12/2008
Engineering SMS Organization Structure3101/12/2008
Flight Operations SMS Organization Structure3201/12/2008
Title page Terms of Reference3301/12/2008
Managing Director (Accountable Manager)3401/12/2008
Corporate SMS Manager3501/12/2008
3601/12/2008
Chief Financial Controller (CFC)3701/12/2008
Head Group Human Resource & Admin3801/12/2008
General Managers (Engineering/Flight Operations)3901/12/2008
SMS Manager (Engineering/Flight Operations4001/12/2008
4101/12/2008
Departments Safety Coordinators (DSC)4201/12/2008
Terms of Reference All TML Personnel4301/12/2008
Safety Management Administration Office4401/12/2008
4501/12/2008
Scope of Safety Management System4601/12/2008
4701/12/2008
4801/12/2008
Title page SMS Policy & Objectives4901/12/2008
TML Safety Policy and Objectives5001/12/2008
5101/12/2008
SMS Roles and Responsibilities5201/12/2008
Non Punitive Reporting Policy5301/12/2008
Title page - SMS processes and Procedures5401/12/2008
Hazard Identification and Incident Reporting5501/12/2008
5601/12/2008
LIST OF EFFECTIVE PAGES (Contd)
The List of Effective Pages (LEP) lists all the current pages that are in this Manual. After inclusion of revised pages, the manual must comply with the enclosed LEP. The new pages are indicated by the letter N and the revised pages or paragraphs by a vertical bar on the right margin.
Page NoRevision NoAmendment Date
Safety Risk Management (SRM)5701/12/2008
Chart - Risk Management Process flow5801/12/2008
Risk Assessment5901/12/2008
6001/12/2008
Chart Risk Tolerable6101/12/2008
Chart Risk Probability6201/12/2008
Chart Risk Severity6301/12/2008
Chart Risk Index6401/12/2008
Chart Risk Tolerability6501/12/2008
Risk Mitigation6601/12/2008
6701/12/2008
Safety Investigation6801/12/2008
6901/12/2008
Safety Recommendation7001/12/2008
Chart Safety Integration Methodology7101/12/2008
Chart Investigation Process Flow (MERES/FERES)7201/12/2008
SMS Data and Record Management7301/12/2008
Title page - SMS Promotion and Training7401/12/2008
Safety Promotion7501/12/2008
7601/12/2008
Safety Management Training7701/12/2008
7801/12/2008
Title page Safety Assurance7901/12/2008
Safety Performance Monitoring8001/12/2008
8101/12/2008
8201/12/2008
8301/12/2008
Acceptable Level of Safety (ALS)8401/12/2008
8501/12/2008
8601/12/2008
LIST OF EFFECTIVE PAGES (Contd)
The List of Effective Pages (LEP) lists all the current pages that are in this Manual. After inclusion of revised pages, the manual must comply with the enclosed LEP. The new pages are indicated by the letter N and the revised pages or paragraphs by a vertical bar on the right margin.
Page NoRevision NoAmendment Date
Safety Audit8701/12/2008
8801/12/2008
8901/12/2008
9001/12/2008
9101/12/2008
Safety Audit System and Action Procedures9201/12/2008
9301/12/2008
9401/12/2008
9501/12/2008
Management of Change9601/12/2008
Title page Emergency Response Planning9701/12/2008
9801/12/2008
9901/12/2008
10001/12/2008
10101/12/2008
10201/12/2008
10301/12/2008
10401/12/2008
10501/12/2008
10601/12/2008
Title page - Appendices10701/12/2008
Title page - SMS Form10801/12/2008
SMS Form - MERES10901/12/2008
11001/12/2008
SMS Form HIRA Log11101/12/2008
SMS Form Risk Management Log11201/12/2008
SMS Form TML Organization & SMS relationship11301/12/2008
LIST OF EFFECTIVE PAGES (Contd)
The List of Effective Pages (LEP) lists all the current pages that are in this Manual. After inclusion of revised pages, the manual must comply with the enclosed LEP. The new pages are indicated by the letter N and the revised pages or paragraphs by a vertical bar on the right margin.
Page NoRevision NoAmendment Date
SMS Form DCA Occurrence Report page 111301/12/2008
SMS Form DCA Occurrence Report page 21140
SMS Form CHIRP1150
SMS Form Pilot Route Report1160
SMS Form Hazard Report1170
SMS Form E-MOR Process form page 11180
SMS Form E-MOR Process form page 21190
SMS Form E-MOR Process form page 31200
SMS Form E-MOR Process form page 41210
RECORDS OF AMENDMENT
The controlled copyholder is responsible for filling in the table below, upon receipt of amendments from Technical Publications Section of Support Services Department. On receiving an Amendment List, if the manual holder finds that the previous Amendment List has not been received, please advice the Supervisor Technical Publications to obtain the required Amendment List.
S/NPage No.IssueRevision No.DateIncorporated BySignature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
RECORDS OF ANNUAL REVIEW
S/NPage No.IssueRevisionDateIncorporated bySignature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
ABBREVIATIONSAMO- Approved Maintenance Organization
AIC- Aeronautical Information Circular
AN- Airworthiness Notice
AOC- Air Operator Certificate
CAP- CAA Publication
CSM- Corporate SMS Manager
DCAM- Department of Civil Aviation, Malaysia
DSC- Departmental Safety Coordinators
DSI- Designated Safety Inspector
ESAG- Engineering Safety Action Group
ESM- Engineering System Manual
FAA- Federal Aviation Administration
FDA- Flight Data Analysis
FERES- Flight Operations Error Reporting Scheme
FSAG- Flight Operations Safety Action Group
GSE - Ground Support Equipment
HOD- Head of Department
ICAO- International Civil Aviation Organization
JAA- Joint Airworthiness Authorities
JAR- Joint Aviation Requirements
LOSA- Line Operations Safety Audit
MAB- Malaysian Airport Berhad
MCAR- Malaysian Civil Aviation Regulation
MCC- Maintenance Control Centre
MERES- Maintenance Error Reporting Scheme
MOE- Maintenance Organisation Exposition
MRC- Management Review Council
MRO- Maintenance, Repair & Overhaul Centre
NCR- Non Compliance Report
NOSS- National Occupational Safety Standards
OEM- Original Equipment Manufacturer
QAE- Quality Assurance Engineer
QASD- Engineering Quality Assurance & Safety Department
SAG- Safety Action Group
SME- SMS Manager Engineering
SMF- SMS Manager Flight Operations
SMM- Safety Management System Manual
SMS- Safety Management System
SOP- Standard Operating Procedures
SR- Safety Requirements
SRB- Safety Review Board
SRC- Safety Review Council
SWG- Safety Working Group
TAS- Transmile Air Services Sdn. Bhd.
TML- Transmile Air Services Sdn. Bhd.
INTRODUCTION
The Transmile Air Services Sdn. Bhd.s (TML) Safety Management System Manual (SMM) consists of the following parts:
Part 1 -DOCUMENT CONTROL
Part 2 -SCOPE OF SAFETY MANAGEMENT SYSTEM
Part 3 -SMS POLICY & OBJECTIVES
Part 4 - SMS PROCESSES AND PROCEDURES
Part 5 -SMS PROMOTION & SAFETY TRAINING
Part 6 - SMS ASSURANCE
Part 7 - EMERGENCY RESPONSE PLANNINGThis TML Safety Management System Manual makes references and being guided by the following documents:
1.DCAM Airworthiness Notice No. 101 - SMS for AMO2.DCAM Aeronautical Circular No. 06/2008 - SMS for AOC Holder3.ICAO Annex 6 Part 1 - Operation of Aircraft
4.ICAO Document 9859 - Safety Management Manual
5.CAA CAP 712 - SMS for Commercial Air Transport OperationsThis TAS Safety Management System Manual is applicable to Transmile Air Services Sdn Bhd and provides the principles which the company needs to comply with.
PURPOSE OF MANUALThis safety management manual (SMM) provides management with a key instrument for communicating the TMLs approach to safety to the whole organization. The manual should document all aspects of the Safety Management System (SMS), including the safety policy, safety procedures and individual safety accountabilities.The safety management manual include, inter alia:
a) document control procedures;
b) scope of the SMS;
c) safety policy;
d) safety accountabilities and responsibilities;
e) hazard identification schemes;
f) safety performance monitoring;
g) safety assessment;
h) safety auditing;
i) safety promotion j) safety organizational structure; andk)emergency response planningThe SMM shall be maintained current at all times and reflects the current status of the SMS. The Corporate SMS Manager (CSM) shall be responsible for the development of the SMM. The manual shall contain reflects the intent and processes of the SMS. Any significant change to the SMS will require an update of the SMM.
CONTENTS & STRUCTURE OF THIS MANUAL
This SMS Manual contains:
a. Table of Contents
b. List of Effective Pages
c. Record of Amendmentsd. Part 1 Document ControlThis part contains the Introduction to the manual and the complete SMM. It also gives details on the use of the manual and information on Transmile Air Services Sdn Bhd corporate structure for safety.e. Part 2 Scope of Safety Management SystemThis part contains Declaration of Corporate Commitment by the Accountable Manager. It provides the Management Structure, its objectives and defines the responsibility of personnel in the group. It also contains the scope of the safety management system applied within TML.f. Part 3 - SMS Policy & ObjectivesThis part contains chapters that provide the policies to be followed for effective implementation of safety management system throughout TAS.g. Part 4 SMS Processes & ProceduresThis part includes detail of the safety management processes and procedures as well as personnel certification procedures to ensure system of safety management.h. Part 5 SMS Promotion & Safety TrainingThis chapter contains information on the safety promotion and the requirements accomplishment of SMS training for various level of employees within TML.i.Part 6 - SMS Assurance
This chapter contains detail procedures and work processes for the SMS safety audit, surveillance and performance monitoringj.
Part 7 - Emergency Response Planning (ERP)This chapter contains detail procedures and work processes for the ERP within all division and departments of TML.
The contents of this manual are organized into Part and Chapter. Each of the pages is identified with a page number.TABLE OF CONTENTS
PageCover Page
1Title Page
2PART 1 DOCUMENT CONTROL
3 DISTRIBUTION LIST
4LIST OF EFFECTIVE PAGES
5RECORDS OF AMENDMENTS
6RECORDS OF ANNUAL REVIEW
7ABBREVIATIONS
81.1 INTRODUCTION
9 1.2PURPOSE OF MANUAL
141.3 CONTENTS & STRUCTURE OF THIS MANUAL
151.4TABLE OF CONTENTS
16PART 2 SCOPE OF SAFETY MANAGEMENT SYSTEM
182.1 INTRODUCTION TO SAFETY MANAGEMENT SYSTEM
192.2REGULATORY REQUIREMENTS FOR SAFETY MANAGEMENT SYSTEM
212.3CORPORATE COMMITMENT FOR SAFETY BY THE ACCOUNTABLE MANAGER
222.4 SAFETY REVIEW BOARD (SRB)
232.5SAFETY ACTION GROUP (SAG)
232.5.1ENGINEERING SAFETY ACTION GROUP (ESAG)
262.5.2FLIGHT OPERATIONS SAFETY ACTION GROUP (FSAG)
272.6SAFETY WORKING GROUP (SWG)
282.7TML CORPORATE SMS ORGANISATION CHART (SAFETY REVIEW BOARD)
302.7.1TML ENGINEERING SMS ORGANISATION CHART
312.7.2TML FLIGHT OPERATIONS SMS ORGANISATION CHART
322.8TERMS OF REFERENCE
332.8.1MANAGING DIRECTOR/ACCOUNTABLE MANAGER
342.8.2CORPORATE SMS MANAGER
352.8.3CHIEF FINANCIAL CONTROLLER (CFC)
372.8.4HEAD GROUP HUMAN RESOURCE & ADMIN
382.8.5GENERAL MANAGERS (ENGINEERING & FLIGHT OPERATIONS)
392.8.6SMS MANAGERS ENGINEERING/FLIGHT OPERATIONS
402.8.7DEPARTMENTS SAFETY COORDINATOR (DSC)
422.8.8ALL TML PERSONNEL
432.9SAFETY MANAGEMENT ADMINISTRATIVE OFFICES
442.10SCOPE OF SAFETY MANAGEMENT
46PART 3 SMS POLICY & OBJECTIVES
493.1SAFETY POLICY AND OBJECTIVES
503.2SMS ROLES AND RESPONSIBILITIES
513.3NON-PUNITIVE REPORTING POLICY
52PART 4SMS PROCESSES AND PROCEDURES
544.1HAZARD IDENTIFICATION AND INCIDENT REPORTING
554.2SAFETY RISK MANAGEMENT (SRM)
584.3RISK ASSESSMENT
604.4RISK MITIGATION
67
4.5SAFETY INVESTIGATION
694.6SAFETY RECOMMENDATION
714.7SMS DATA AND RECORD MANAGEMENT
75PART 5 SMS PROMOTION & TRAINING
765.1SMS PROMOTION
775.2SMS TRAINING
79PART 6 SMS ASSURANCE
826.1SAFETY MANAGEMENT INSTRUCTIONS & DOCUMENT CONTROL
826.2SAFETY PERFORMANCE MONITORING
836.3ACCEPTABLE LEVEL OF SAFETY (ALS) (PERFORMANCE TARGET)
876.4SAFETY AUDIT
906.5SAFETY AUDIT AND ACTION PROCEDURES
956.6
MANAGEMENT OF CHANGE
99 PART 7 EMERGENCY RESPONSE PLANNING
1007.1EMERGENCY RESPONSE PLANNING (ERP)
101PART 8APPENDICES
1118.1Title page - SMS Forms
112
SMM/TAS001/ISSUE 1
Rev.1Page: 4
Date15/6/2009