SINGLE WINDOW,Nairobi Sensitization

7/27/2019 SINGLE WINDOW,Nairobi Sensitization

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Progress of the Kenya Electronic

Single Window System Project

Presentation to: NAIROBI COUNTY STAKEHOLDERSSENSITIZATION WORKSHOP

Venue: Ole-Sereni Hotel, Nairobi

Date: Thursday, July 25, 2013


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Presentation Outline

i. Background

ii. KENTRADE

iii. Project Objective

iv. System Implementation

v. Key Milestones

vi. Benefits

vii. Project progressviii. Road Map


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Problem StatementTrade procedures in Kenya have been inefficient, lengthy and slow resultingin high cost of trade transactions/doing business. The main reasons are asfollows:

Many stakeholders are involved in the cargo clearance process.

Stakeholders exchange many documents among themselves.

Stakeholder ends up sending the same document to each other manytimes.

Exchanges are in hard copy form and in most cases, processing of information is carried out manually.

Results;

Delays in cargo clearance,

Perennial congestion at the port, Underutilization of port facilities Long truck queues at the border posts

Corruption

Loss of competitiveness for the country.


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Inefficient processes addressed by theKenya Electronic Single Window System

Chamber of Commerce

Warehouse

Carriers

KRA

KTB KPA PPB

Other relatedgovernment agencies

Importer/Buyer

Exporter/Seller

Freight Forwarder/Shipping

InsuranceCompany

Inspection Agents

KEBS Many government regulatory agencies

Numerous lodgments

Many Duplicated data elements


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Cargo Dwell Time

GovernmentEnterprises

Present Single Window Objective

8 days maximum - 3 days

5 days

2 days

maximum - 1 day

maximum - 1 hr.


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Results of Inefficiencies

Tons of trade documents

Congestion at Borders & Port


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Problems of paper based tradeGovernment

Complex regulation Lack of transparency Difficult monitoring

Loss of Revenue(Corruption)

DecreaseNational Competitiveness

DecreaseNational Competitiveness

High transaction cost Long lead time

Incorrect processing

Enterprises


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Doing Business RankingDrop in Kenyas ranking Doing Business Index:

Doing Business 2013

RankDoing Business 2012 Rank Change in Rank

121 117 -4

The

linkedimagecannotbedispl

Trading Across BordersDB 2013 Rank DB 2012 Rank

Change in Rank

148 142 -6

Source:http://www.doingbusiness.org/data/exploreeconomies/kenya/#


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The Solution -Single Window System UN CEFACT RECOMMENDATION 33;

A facility that allows parties involved in trade and transport to lodge standardized

information and documents with a single entry point to fulfill all import, export,and transit-related regulatory requirements.

Trader or Agent submits all

information required for

clearance once to theSingle Window System

Responses from various

Authorities and Financial

Institutions are returned to

Trader or Agent

Kenya Revenue

Authority

Kenya Ports

Authority

Other Control

Agencies

Banks


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Single Window System models options

Kenya Sugar

Board

PCPB

Trader

Option 1: Integrated

Internet

Licensing

KNSWS

SingleAutomatedSystem

HCDA

Chamber of

CommerceIndividual data elements are submittedonce to a single entry point (integratedautomated system) to fulfill all import,

export and transit-related regulatoryrequirements


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Benefits- Savings to the EconomyBased on the volume of goods imported/exported:-

First 3 years US$ 150m and US$ 250m per annum Thereafter - US$ 300m to US$ 450m per annum

Arising from improved services e.g.

Reduced trade transaction costs Reduced delays

Reduced Inefficiencies

Reduced corruption

Reduced manual documents/paperwork

Reduced cost of capital ( JIT Concept)

Reduced demurrage

Improved space utilization at ports/Airports-Increasedcapacity utilization


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Benefits Cont


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Benefits Cont Lodgment of documents from anywhere

any time

Greater efficiency, accountability andreduced cost of doing business

Integration/Interface with the RegionalElectronic Single Window System

Greater coordination of GovernmentAgencies-KENTRADE


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Project Objective Establish an electronic platform to integrate

stakeholder systems in cargo clearance process

Facilitate International trade in Kenya byreducing delays and lowering costs associated

with clearance of goods at the Kenyan borders,while maintaining the requisite controls andcollection of levies, fees, duties and taxes,

where applicable, on imports or exports.

SWS is an Enabler project under the EconomicPillar of Vision 2030


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System Implementation Cabinet approved a G2G agreement for the Consultancy,

Acquisition, and Implementation of the National Electronic

Single Window System from Singapore CooperationEnterprise (SCE) May 2012

KENTRADE as the implementing agency entered into a

contract with SCE for the Supply and Implementation of theSystem which includes a 3 year maintenance period afteroperationalization - September 2012

Kick off meeting between KENTRADE and the vendor for theImplementation of the Single Window System was held onthe - October 2012


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Work PlanMilestone Date

Signing of the Implementation contract with

vendor

Completed

Kick off Meeting with vendor and stakeholders Completed

Business Process Re-engineering of stakeholder

processes

Completed

System Design Completed

Software Development July 2013

Training of Trainers July 2013

User Acceptance Tests Aug 2013

Training of Stakeholders Sept/Oct 2013

System Pilot Oct 2013

System roll out 31st Oct 2013

Sensitization of Stakeholders Continuous


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ROAD MAPSystem Implementation Kick off - October 2012

System Go-live - 31st October 2013

Manifest Module -Sea & Air

Declaration Module-Sea & Air

License & Permit Module-Tea Board, HCDA and

Pharmacy & Poisons Board

E-Payment Facility

Integration with SIMBA

Integration with KWATOS

Integration with KEBS


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ROAD MAP

Integration with Weighbridges

Integration with OGAs

Dynamic Risk Management

Road Manifest Module

Road Declaration Module for Land

Integration with the National Electronic

Payment System (NPS) Gateway


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Presentation on Proto-types

OGA Portal To be used for lodgementof applications for permits and licences

Tradenet Portal To be used forlodgement of Declarations and Manifests


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Thank youFacebook: www.facebook.co/kentradeG2B

KENTRADE TV: www.youtube/kentradeG2B

Twitter: @kentrade_G2B

Website: www.kentrade.go.ke

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