Session Number 2 Multiple Year Encumbering 8.0 SunGard Higher Education.
-
Upload
agnes-french -
Category
Documents
-
view
217 -
download
0
description
Transcript of Session Number 2 Multiple Year Encumbering 8.0 SunGard Higher Education.
Session Number 2 Multiple Year Encumbering 8.0 SunGard Higher Education
Multiple Year Encumbering 8.0
• Julie Monfette – Pnpl. Human Resources ConsultantCalifornia Community College Specialist
• Jon Langlois - Senior Finance ConsultantCalifornia Community College Specialist
Multiple Year Encumbering 8.0
• Allows multiple year encumbering for Grant-related jobs
• Requires Banner Finance/Grant and HR/PosnCtl products
• Uses Encumbrance Recast method – Restricted to ‘System Calculated’ jobs
• Use for Bond Measure project tracking
• Banner HR 8.0 release April 2008
Introduction
Multiple Year Encumbering 8.0
Agenda
Provide a high level overview of :
• Banner set up in Banner Finance/Grant and HR/PosnCtl
• NBAJOBS use of Banner Finance information• Encumbrance calculations • Current versus future encumbrances
Multiple Year Encumbering 8.0
Agendacontinued
• Option to feed to Banner Finance
• Viewing encumbrances in Banner Finance
• Closing and rolling of Banner HR encumbrance within Banner Finance for fiscal year end
• Query information
Multiple Year Encumbering 8.0Benefits
• Use Banner Finance Grant information in Banner HR
• Match grant budgets to expected expenditures
• Project future salary and fringe budgets
• Provide accurate year end reports for grants
Multiple Year Encumbering 8.0
Banner set-up
Finance
Position ControlHuman Resources
FTMFSYRCreate fiscal years for future grant
periods
NBAFISCCreate fiscal years for future
grant periods
PTRCALNCreate payroll calendars for
future grant periods
FTMFTYPSet ‘Encumber Multi Year Labor’ indicator
for Fund Type
FRMFUNDValue will default from FTMFTYP
User may override(Fund is tied to Grant)
FTMFSYRCreate fiscal years for future grant periods
FRAGRNT (FRBGRNT)
Create Grant record
FTMFUND (FTVFUND)
Associate Grant to Fund
Banner Finance Flow
Multiple Year Encumbering 8.0Identify Fund Types for multi-year encumbering
Multiple Year Encumbering 8.0Create Grants on FRAGRNT
Multiple Year Encumbering 8.0Create Funds and tie to Grants on FTMFUND
Multiple Year Encumbering 8.0FTVFUND additions
Multiple Year Encumbering 8.0New form FRIFUND
Multiple Year Encumbering 8.0More of new form FRIFUND
Multiple Year Encumbering 8.0
NBAJOBS use of Banner Finance information
NBAJOBS Information Flow
FTVFUNDGet Fund code
FRMFUNDGet Budget Period Start /End dates for Fund codefrom appropriateeffective date<=system Dateupon creation
If FRMFUND dates are
FRAGRNTProject Begin / End Dates(not effective dated)
NBAJOBSEnter LD FOAPALS
associated with grantsDisplay Grant related
data
Multiple Year Encumbering 8.0Review NBAJOBS
Multiple Year Encumbering 8.0Grant related information
Multiple Year Encumbering 8.0Access Finance grant information
NBAJOBS
Multiple Year Encumbering 8.0
Encumbrance Calculations
Multiple Year Encumbering 8.0
Checks Banner Finance
FRMFUND
FRAGRNT
FTMFUND
Multiple Year Encumbering 8.0
Encumbrance begin dates used• The encumbrance calculation begin date for
multi-year grants will be based on the greater of the following dates:– The first day of the fiscal year– Job Begin Date – Job Contract Begin Date, or– The Recast Date
Multiple Year Encumbering 8.0
Encumbrance end dates usedCurrently, the encumbrance calculation end date are based on the earliest of
the following dates:
Currently
– Job End Date– Job Contract End Date – Fiscal Year end date if the FRMFUND Budget Period End Date and
Project End Date are NULL and the Job End Date, Contract End Date or Fund Termination Date do not exist or are beyond the end of the Active Fiscal Year
Multiple Year Encumbering 8.0
Encumbrance end dates usedThe encumbrance calculation end date for multi-year grants will be based on
the earliest of the following dates:
New to Banner 8.x
– The Grant Budget Period End Date– The Fund Termination Date– The Grant Project End Date if Budget Dates are null – The Encumbrance Override End Date
Multiple Year Encumbering 8.0NBPENCM Report
Multiple Year Encumbering 8.0
Current versus future encumbrances
Multiple Year Encumbering 8.0
Encumbrance Item NumbersCurrent 7.X functionality
0 = ‘Current’ Salary
1 = ‘Current’ Fringe
2 = ‘Current’ Fringe Residual
New 8.0 functionality adds
3 = ‘Future’ Salary
4 = ‘Future’ Fringe
5 = ‘Future’ Fringe Residual
Note: Item numbers are assigned by NHPFIN1 process and seen on the FGIENCD form in finance
Multiple Year Encumbering 8.0Labor Distribution History
Multiple Year Encumbering 8.0Transaction Detail
Multiple Year Encumbering 8.0
Option to feed to Banner Finance
Multiple Year Encumbering 8.0Set indicator on NTRINST
Multiple Year Encumbering 8.0Future projections are still calculated
Multiple Year Encumbering 8.0
Only current fiscal year amounts are fed
NBPENCM encumbrance calculation processNBPENCM
Applies Salary/Fringe Encumbrance to individual labor distributions, Updates Base Job Encumbrance amounts, and Creates ‘To Post’ amounts in history record
If interfacing multi-yearencumbrance amounts
If not interfacing multi-yearencumbrance amounts
‘To Post’ =current FY
encumbrance amountItems 0, 1 & 2
‘To Post’ =current FY + future FYencumbrance amountItems 0, 1, 2, 3, 4 & 5
NTRINSTCheck ‘Feed Future Encumbrance to
Finance’ indicatorAssign Item Numbers
Multiple Year Encumbering 8.0Review encumbrance detail on FGIENCD
Multiple Year Encumbering 8.0Review encumbrance detail on FGIENCD
Multiple Year Encumbering 8.0
Closing and rolling Banner HR encumbrances in Banner Finance
Multiple Year Encumbering 8.0Set up FGAYRLM
Multiple Year Encumbering 8.0Run FGRLENC in ‘C’ mode & ‘R’ mode
Multiple Year Encumbering 8.0FGRLENC report
Multiple Year Encumbering 8.0
Query information
Multiple Year Encumbering 8.0Budget status at year end
Multiple Year Encumbering 8.0Budget status in new FY
Multiple Year Encumbering 8.0Grant inception to date
Multiple Year Encumbering 8.0
Summary• Banner set up• NBAJOBS use of Banner Finance information• Encumbrance calculations • Current versus future encumbrances• Option to feed to Banner Finance• Viewing encumbrances in Banner Finance• Closing and rolling of Banner HR encumbrances• Query information
Multiple Year Encumbering 8.0
Questions & Answers
Multiple Year Encumbering 8.0
• Julie Monfette - [email protected]
• Jon Langlois – [email protected]