Session 7 Nepal Final 241111
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Transcript of Session 7 Nepal Final 241111
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Electronic Procurement in Nepal
Avanindra Kumar ShresthaTej Raj Pandey
Public Procurement Monitoring Office (PPMO)
NEPAL
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1. Country Background
Area: 147,181 sq. km.
Population (2011 Census) 26.6 million
Religions (2001) Hinduism (81%),Buddhism (11%),Islam (4%), and
others (4%).Per capita GNP (FY 2009) $427 (World Bank)
Govt. Expenditure (2010/11) US $3.85 billion
Revenue (2010/11) US$ 2.87 billion
Govt. spending % of GDP 22.5%
Government procurement 55 % of Government Spending
Govt. Procurement % of GDP 11.4 per cent
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2. Public Procurement Reform Initiatives in Nepal
Reforms in public procurement initiated based on recommendation made
by WB's Country Procurement Assessment Reports (CPAR), 2002. Public Procurement Act (PPA) and Public Procurement Regulation (PPR)
enacted in 2007.
The scope of the public procurement law:
Covers all procurement handled by public entities excluding securityprocurement.
Establishes a fully decentralized system for procurement decision
making.
Standardizes procurement practices (use of common procedures and
standard bidding documents and forms). Provides for an administrative review mechanism for complaint that
allows bidder to challenge procuring entitys decision before filing for
judicial review (Review Committee).
Allows framework contracts.
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3. Public Procurement Reform Initiatives in Nepal... ...
PPMO established in 2007 as a central Public Procurement Authority to act
as functional and normative body as per the provision made in the PPA.
PPMO is under Office of Prime Minister and Council of Ministers. PPMO's mandates are:
Formulation of procurement policy and regulations
Issue SBDs, technical guidelines and required manual;
Monitor and conduct procurement audit and assess countryprocurement system;
Provide advice and opinion to PEs on any matter set forth in the law or
guidelines;
Develop and operate e-GP single portal;
Organize regular training programs; Prepare annual report on procurement proceedings and submit to the
Government (Prime Minister).
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4. Public Procurement Reform Initiatives in Nepal... ...
PPA includes provision for the use/adoption of e-
procurement. Amendment of PPR in 22 July 2011 to strengthen PPMO
leadership for the establishment of e-GP.
PPMO mandated to establish, operate and manage single
portal e-GP system. All Public entities have to carry out procurement
proceedings by using single portal e-GP system as per PPMO
Directives
World Bank and ADB providing support for institutionaldevelopment to PPMO.
Currently, PPMO is implementing a project to develop e-GP
system with the support of WB and ADB (from 2010/11).
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5. Development and Implementation of e-GP
To address problems of collusion and tender rigging, Department
of Road (DOR) initiated e-submission in June 2007
Is this place to submit bid. We are here with all formalities (?).
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6. Development and Implementation of e-GP
Budget speech (2010 &11) made e-GP mandatory for theprocurement above NRs. 20 million from 17 April2011(Approximately USD 285,600).
In absence of e-GP central portal, following DOR system, 14 other e-bidding portals developed and used by 114 public entities.
To stop growth of multiple e-bidding portals, PPMO launched
transitional central portal (www.gepson.gov.np) on 17 Sept 2011. PPMO provided e-GP Operation Guidelines and Directives, e-SBD
(works) and training for the use of e-GP.
Within two months 94 PEs registered , 23 tenders processed in thePPMO portal and 28 bidders registered.
At present, all 16 e-GP portals are in use. By 15 November 2011, 289PEs have adopted e-submission and 3076 e-tenders have beenpublished (about 60 per cent growth compared to 2010)
There are 2365 bidders registered in DOR system.
Status of e-GP use in Nepal is given in table 1 (up to 15 November2011)
http://www.gepson.gov.np/http://www.gepson.gov.np/http://www.gepson.gov.np/ -
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7 Table 1:Public Entities using e-submission websites in Nepal
PEs' e-procurement
websites
Active
Buyer
Start Date Published e-tenders
2010 2011(Up to 15 Nov )
.eproc.dor.gov.np 81 June, 2007 1910 2412
.e-nea.org.np/tenders.php 1 June, 2010 81 184
.doi.gov.np 25 Nov, 2010 9 45
.edolidar.gov.np 38 July, 2010 133 59
.edudbc.gov.np 39 Jan, 2011 - 334
.eproc.nepalarmy.mil.np 2 Sept, 2011 - 2
Other 9 individual portals 1x9 2009 to 2011 4 19
.gepson.gov.np 94 Sept, 2011 - 21
Total (16 e-GP portals) 289 2137 3076
http://www.eproc.dor.gov.np/http://e-nea.org.np/tenders.phphttp://www.doi.gov.np/http://www.edolidar.gov.np/policy.phphttp://www.edudbc.gov.np/http://eproc.nepalarmy.mil.np/http://www.gepson.gov.np/http://www.gepson.gov.np/http://www.gepson.gov.np/http://eproc.nepalarmy.mil.np/http://eproc.nepalarmy.mil.np/http://www.edudbc.gov.np/http://www.edudbc.gov.np/http://www.edolidar.gov.np/policy.phphttp://www.edolidar.gov.np/policy.phphttp://www.doi.gov.np/http://www.doi.gov.np/http://e-nea.org.np/tenders.phphttp://e-nea.org.np/tenders.phphttp://e-nea.org.np/tenders.phphttp://e-nea.org.np/tenders.phphttp://www.eproc.dor.gov.np/http://www.eproc.dor.gov.np/ -
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8 Interim Central Portal of e-GP: www.gepson.gov.np
http://www.gepson.gov.np/http://www.gepson.gov.np/ -
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9 Interim Central Portal of e-GP: www.gepson.gov.np
Facilities in the system (www.gepson.gov.np)
Buyer Facility Bidders Facility Administrator Facility
Publish Tender Notice
Publish Bid
Documents Tender Amendment
Response to Tenders
Download bids
Upload information
about award
online Registration
Acquire information
about bids Download bid documents
Participate by uploadingbids
Amend / Withdraw bids
Managing theoverall E- biddingsite,
Creating a Buyer,
Block the non
relevant Bidder, ifnecessary
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10 Interim Central Portal of e-GP: www.gepson.gov.np
Prevailing Security Feature Data Base encrypted
Access with own users name and password
Users password encrypted form
Server data access control
Accessible through PPMO IP address only
Three level password security
Access authorization controlled
Automatic Log maintained
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11 e-GP Planning
For e-GP development in Nepal:
WB consultant prepared report "Nepal e-GP Readiness Assessment and
Roadmap" in October 30, 2007.
ADB consultant prepared report on "Towards Instituting an e-GP system
in Nepal" in September 10, 2009.
PPMO prepared Nepal Public Procurement Strategic Framework -2010/
013 (NPPSF-I) and Strategic Policy Document for the implementation of
e-GP approved by Prime Minister on June 2010 .
The plan has focused reforming country procurement system including
development of e-GP system .
A High level Coordination Committee chaired by Chief Secretary has
been formed on July 2010 involving secretaries of major ministries.
PPMO in support of WB and ADB procured consultant services to review
existing e-GP software and develop e-GP software Phase-I which will be
completed by March 2012.
Strategic Policy Document for the Implementation of e-GP has mentioned
conceptual framework and action areas for developing e-GP
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12 Action plan for developing e-GP:
Schedules & Achievements (based on NPPSF-1)
Fiscal Year July 16 2010/ July 15, 2011
Planned Activities Achievements
Establish High Level NPPSF Coordination Committee; 100 %
Policy Decision by Government of Nepal to implement
e-GP;
July 2010
Institute a Core Task Force in PPMO and providepolicy guide for e-GP Development;
August 2010
Review existing e-procurement system in the countryand define e-GP requirements and develop terms of
reference (TOR) to design and develop e-GP
August 2011
Hire consulting firm to design, develop and launch e-GP single portal (Phase -I)
Nov. 2011
Set up e-GP section/Division in PPMO Not achieved yet
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13 Action plan for developing e-GP:Schedules & Achievements (based on NPPSF-1)
Fiscal Year July 16 2011/ July 15, 2012
Planned Activities Schedule /Achievements
Develop interim single portal to manage transition September 2011
Develop e-GP Operation Guidelines and manuals; September 2011Familiarize e-GP to bidders and buyers Continuous
Organize training for bidders an buyers Continuous
Carry out system Audit and testing of e-GP software
phase I
December 2011
Launch and operate e-GP software phase I January 2012
Conduct study and define requirement to establishPPMIS
July 2012
Hire consulting firm to develop e-GP phase-II July 2012
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14 Action plan for developing e-GP:Schedules & Achievements (based on NPPSF-1)
Fiscal Year July 16 2012/ July 15, 2013
Planned Activities Schedules
Collect and analyze Baseline data for monitoring framework Sept 2012
Develop NPPSF-II for 2013-2015 Feb 2013Organize training for bidders an buyers Cont.
Procure necessary equipment for e-GP and PPMIS June 2013
Carry out system Audit and testing of e-GP software phase II July2013
Launch and operate e-GP software phase II July 2013Establish PPMIS with linkage with e-GP July 2013
Develop e-GP guidelines and manuals to operate E-GPSoftware (Phase-II)
July 2013
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15 e-GP: Architecture
e-GP Phase-I is designed to include :
bidder and buyer registration,
central database system of bidders,
central bid notice publication,
e-submission for the procurement of goods, works and
consulting services
e-GP Phase-II is designed to include:
Bid-evaluation, contract award, contract administration,
payment, and archiving,
e-catalogue,
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16 Major Issues and Challenges
e-GP is at basic stage it is only involved in e-submission
Weak technological infrastructure to implement e-GP
Digital signature system not in place
Capacity gaps in PPMO and in the procurement units of line
ministries as well as in suppliers
Weak Institutions to manage e-GP
Weak organizational set up
Weak training capacity
Legal framework not harmonized to support e-GP
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17 Identify areas that need MDBs assistance
PPMO proposals to ADB is in the process of approval which
include following components:
1. Human Resource Development (develop human resources to
establish e-GP system and PPMIS)
2. Planning, Programming, and Budgeting (develop NPPSF-II and
create baseline data for Monitoring Framework).
3. Public Procurement Management Information System
(establish PPMIS and linakage with IFMIS).
4. Component 4: e-Government Procurement (Develop e-GP
phase II and operate full e-GP module).
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Thanks