Session 4Achievement Testing Pre-Test Training

Fall 2015 AzMERIT EOC Testing

Critical Dates for Fall 2015 EOC

Dates Task To Be Completed Task #

8/20 – 8/26 Select Mode of Testing 1

Beginning 8/10

Create student file to upload into TIDE

2

Beginning 8/10

Download new browser to all devices

3

Beginning 8/10

Add Users in TIDE 4

8/19 – 9/4 Upload student file in TIDE 5

8/19 – 9/4 Add accommodations in TIDE 6

9/14 – 9/25 Complete Test Coordinator Pre-Test Training

7

Dates To Be completed Task #

Sept – Oct. Help schools to prepare for testing

8

Late Sept. – Oct. Create Rosters 9

10/13 Receive and inventory materials

10

10/14-10/16 Order additional materials 11

10/26 – 11/6 Test Window for PBT 12

10/26 – 11/19 Test Window for CBT Writing

12

10/26 – 12/4 Test Window for CBT Reading and Math

12

11/6 – 11/10 Return PBT materials to MI 13

Fall 2015 District Test Coordinator Important Task Checklistwww.azed.gov/assessment/testcoordinator/

• Any questions concerning the Tasks on the checklist, the District Test Coordinator should email AzMERIT@azed.gov.

Students Expected to Test Fall 2015

• All students who will be completing during the fall semester one or more of the ELA or Math courses aligned to an EOC test.

• Possible students who will test:• Students on block schedule• Students in credit recovery or alternative schools• Students retaking a course they previously failed.

• Ultimately it will be up to the schools to determine when students will be required to take the EOC test based on their current course enrollment.

Task 1 This task is no longer available.

• Task 1 - Verify mode of testing that is selected for each school.• Tech Readiness is now closed.• All schools that were CBT last year will continue to be CBT.• All schools that were PBT last year, will take the Fall assessment based on

the Tech Readiness mode that was selected by August 26.• Schools that selected PBT will be required to continue to update the Tech

Readiness tool and select the mode of testing for each test administration.

Task 2 Continue tracking new students

• Task 2 - Create student files for uploading into TIDE.• Continue to track all new students for Fall EOC eligibility.

Task 3Start immediately, must be completed prior to testing.

• Task 3 – New AzMERIT Secure Browser must be uploaded on all devices for CBT testing.• All devices must have the new secure browser installed. The secure

browser that was used last year, will not work for this year.• The new secure browser must be installed prior to the day of testing.

• Available now – must be completed prior to testing.

Task 4Start immediately

• Task 4 – Schools administering CBT must add users into TIDE.• All District Test Coordinators from last year were removed.• All other users that were added by your district/charter were not removed

from TIDE.

• Available now – must be completed prior to testing.

Task 4 - Manage Users

• TIDE User Guide• Section V. Managing TIDE Users• Retrieve User Accounts• Viewing and Editing User Accounts• Adding User Accounts• Deleting User Accounts

• Training Video – Task 4: View, Add, and Upload Users in TIDE

Task 5Start immediately through the test window

• Task 5 – Upload students into TIDE.

• No student can test on AzMERIT until they have been added into TIDE.• CBT and PBT

Task 5 - Manage Students

• TIDE User Guide• Section VI. Working with Student Information• Retrieve Student Records• Viewing Students• Adding Students

• Training Video – Task 5: Add/Upload New Students in TIDE

Task 6Must be completed prior to ordering materials.

• Task 6 – Mark student paper accommodation in TIDE.• Paper version tests include:• Braille Test – CBT & PBT schools• Large Print Test – PBT schools• Paper Version Test – CBT schools

• Training Video – Task 6: Indicate Large Print or Braille in TIDE

Task 6 - Paper Accommodations

• To receive paper version accommodations in the school initial order:• Students had to be in TIDE by September 4.• Paper accommodation had to have been marked by September 4.

• To request paper version tests accommodation after September 4;• Student must be added in TIDE.• Paper accommodation must be marked in TIDE.• Test Coordinator may have to place an additional order.

Task 7 – Pre-Test TrainingSeptember 14 - 25

• The Pre-Test Training that you are currently viewing fulfills this requirement. • Covers all test administrations for AzMERIT and AIMS Science• Session 1 – Test Coordinator Training • Session 2 – Test Administrator Training• Session 3 – AIR Systems

• Covers each specific test administration• Session 4 – Fall 2015 AzMERIT EOC – through December• Session 5 – Spring 2016 – AzMERIT – will be available January - May• Session 6 – AIMS Science – will be available January - May

Task 7 – Pre-Test Trainingswww.azed.gov/assessment/testcoordinators/

• District Test Coordinators who have one or more of the schools in the district/charter that will be administering the Fall 2015 EOC test must complete the Pre-Test Training Sessions 1 – 4.

• These trainings are available for download from the ADE website. District Test Coordinators may use these copies for Test Administrator trainings.

Task 8 – Schools Prepare for TestingStart immediately

• Task 8 – School must prepare for testing.

• Test Administration Directions End-of-Course Fall 2015• www.azed.gov/assessment/testcoordinators/

Task 8 – Schools Prepare for Testingwww.azed.gov/assessment/testcoordinators/

• Prior to testing:• All Test Administrators must participate in training activities.• All Test Administrators sign and return the Achievement Test Security

Agreement.• All Test Administrators review and be familiar with the Test Administration

Directions.

Task 8 – Schools Prepare for CBT Testing

• Test Administrators must be familiar with Test Administration Directions and testing procedures.

• Have a copy of the CBT Test Administrators (TA) User Guide.• Have the appropriate User role in TIDE.• Have completed and passed the Test Administrator Certification Course in

TIDE.

Task 8 – Schools Prepare for CBT Testing

• All devices that will be used must be prepared for testing:• Must be in working order• Headphones• Keyboards• Mouse.

• Have the new Secure Browser downloaded and installed.

Task 8 – Schools Prepare for CBT Testing

• All students must be enrolled in TIDE prior to participating in AzMERIT.• Identify all students who require accommodations and mark appropriate

accommodations.

Task 8 – Schools Prepare for CBT Testing

• Sample Test for students:• AzMERIT Portal• Students must be familiarized with the• Testing Tools• Resources• Platform

Task 8 – Schools Prepare for CBT Testing

• Sample Tests for Test Administrator:• Familiarize TA with the TA Interface• Teach students how to log into the Secure Browser• Allow students how to use Test Tickets (if TA will be using them)

• Train TA how to approve students for testing• How to edit student settings

Task 8 – Schools Prepare for CBT Testing

• Test Tickets = Optional• Provides students the information each student will need to log into the Secure

Browser• Print and cut prior to the day of testing

Task 9Complete prior to testing

• Task 9 – Ensure all students are enrolled in TIDE• All students must be in TIDE prior to testing.• Computer-Based and Paper-Based Testing.

Task 9 - Roster of Students

• Rostering of students for teachers. • Teachers may access their students’ test results in December through ORS.

• Roster tab will be available in soon.

Task 10October 13 – October 14

• Task 10 – Initial Test Materials Shipment• October 13-14, 2015

Task 10 - Receiving Test Materials

• Test materials will be boxed by district and then by schools.• District boxes – White• School boxes – Brown• Boxes will be numbered and include district and school name.

• SAVE ALL BOXES• Do not remove the green and white labels on the sides and top of the boxes.

Task 10 - Verify Boxes Received

• Immediately upon receipt of materials:• Verify all boxes have been received.• Compare the number of boxes received to the number sequence on the

shipping label.• If number of boxes indicated as shipped has not been received by October

15, contact AzMERIT Help Desk.• Contact information - 1.844.560.7812 (select option 3 to connect to MI).

Task 10 - Verify District Overage Materials

• Box 1 – District Overage• District Packing List• School Packing Lists• District Return Kit

Task 10 – Verify District Overage Materials – Packing List

• District Packing List has all materials received in the district overage boxes.• Materials sent• Range of number of the test

booklets• Box number where the materials

can be located.

Task 10 - Verify District Overage Materials – District Return Form

• District Return Form• Track all district overage materials

received and returned to MI.• If there is a discrepancy in the initial

shipment,• Indicate actual number of materials

received• Mark missing test booklets and test

booklet number on bottom of the form

• Add comment, material missing in initial shipment.

Task 10 - Verify District Overage Materials – District Return Form

• Test Booklets in district boxes are used for overage to cover any additional materials needed at a school.

Task 10 - Verify School Materials

• Box 1 – School Boxes• School Packing List• School Return Kit

Task 10 - Verify School Materials - School Packing list

• School Packing List has all materials received in the School Boxes.• Materials sent• Range of number of the test

booklets• Box number where the materials

can be located.

Task 10 - Verify School Materials - School Return Form

• School Return Form• Track all materials received and returned

to MI.• If there is a discrepancy in the initial

shipment,• Indicate actual number of materials

received• Mark missing test booklets and test

booklet number on bottom of the form• Add comment, material missing in

initial shipment.

Task 10 - Transferring materials

District Return Form

School B Return Form

School A Return Form

Task 11October 14 – October 16

• Task 11 –Additional Order Window• October 14 – October 16, 2015

Task 10 – Verify Additional Order– Packing List

• Additional Order Packing List has all materials received in the district overage boxes.• Materials sent• Range of number of the test

booklets• District Return Form• Indicate school that materials

will be transferred to.

Task 12October 26 Window opens for CBT and PBT

• Task 12 – Test Administration• PBT Test Window (all subjects): October 26 – November 6, 2015• CBT Test Window (writing): October 26 – November 13, 2015• CBT Test Window (reading and math): October 26 – December 4, 2015

Task 12 - AzMERIT CBT and PTB Testing

• Computer-Based Testing• Students taking the same EOC test within the same school are not required

to test on the same day. • Paper-Based Testing• Students taking the same EOC test within the same school must test on the

same day. • AzMERIT is untimed. A test session must be completed by the end of the

school day.

Task 12 - AzMERIT EOC Testing Schedule

End-of-Course Test Content Area Approximate Time

Sample Test

English Language Arts (ELA) – End-of-Course (EOC) – May be administered in 2 or 3 days

Day 1 ELA – Writing 45-90 minutes

Day 2 ELA – Reading Part 1 45-75 minutes

Day 2 or Day 3* ELA – Reading Part 2 45-75 minutes

Math – End-of-Course (EOC) – May be administered in 1 or 2 days

Day 1 Math Part 1 50-85 minutes

Day 1 or Day 2* Math Part 2 50-85 minutes

*Students should have a break if more than 1 session is given in the same day.

Task 12 - AzMERIT CBT Test Window

Fall 2015 EOC Testing

Computer-Based Testing October 26 – December 4, 2015

Day 1 (Writing) must be scheduled no later than:

November 12, 2015

All Writing must be completed (including makeups) by:

November 13, 2015

Last day of testing December 2, 2015

All Makeup testing (except writing) must be completed no later than:

December 4, 2015

Task 12 - AzMERIT PBT Test Window

Fall 2015 EOC Testing

Paper-Based Testing October 26 – November 6, 2015

Day 1 (Writing) must be scheduled: October 26 or October 27, 2015

Last day of testing must be scheduled no later than:

November 4, 2015

All Makeup testing must be completed no later than:

November 6, 2015

Task 13November 2 – November 10

• Task 13 – Return of Test Materials to Measurement Incorporated.• November 2 – November 10, 2015

Task 13 - Prepare Test Booklet for Return to MI

Account for all test booklets that were received in the district and school materials.• The District Packing List• All School Packing Lists• Additional Order Packing List

Task 13 - Prepare Test Booklet for Return to MI

• Separate scorable and nonscorable test booklets.• Remove any loose sheets of paper from test booklets.• Transfer responses from any Large Print version test, Braille version test, or

contaminated test booklets.

Task 13 - Complete District Return Forms

Columns

# Sent This was prepopulated and verified during the initial inventory of test booklets.

AO* Any additional orders that were placed for district.Any test booklets received from a school or another district.Minus any test booklets sent to a school or another district.

Total Rec Total of # Sent plus AO*.

Scorable This will be left blank for District Return Form.

Nonscorable # of nonscorable (unused) test booklets being returned from district overage.

# Missing Difference between the Total Rec and Nonscorable.

Task 13 - Complete District Return Forms

Task 13 - Complete School Return Forms

Columns

# Sent This was prepopulated and verified during the initial inventory of test booklets.

AO* Add additional test booklets that were received from the district coverage materials.

Total Rec Total of # Sent plus AO*.

Scorable # of scorable (used) test booklets being returned for scoring.

Nonscorable # of nonscorable (unused) test booklets being returned from district overage.

# Missing Difference between the Total Rec and Nonscorable.

Task 13 - Complete School Return Forms

Task 13 - Pink Special Handling Envelope

Use Special Handling Envelope only with ADE

approval.

Task 13 - Boxing Scorable Test Booklets

Task 13 - Boxing Scorable Test Booklets

Original FedEx Label must be

covered or removed

Task 13 - Boxing Nonscorable Test Booklets

• All unused test booklets• Large Print test booklets• Braille test booklets

• Do not mix scorable and nonscorable test booklets. Nonscorable test booklets must be in separate boxes from the scorable test booklets.

• Unused district overage test booklets can be returned with nonscorable test booklets from any school within the district.

• Nonscorable test booklets for multiple schools may be boxed together.

Task 13 - Boxing Nonscorable Test Booklets

Original FedEx Label must be

covered or removed

Task 13 - Numbering Boxes

Scorable Boxes 1 - 3 Nonscorable Boxes 4 - 5

Total Boxes for District - 5

Task 13 - Contact FedEx

• Single FedEx Bill• Located in District Return Kit• Complete Sender Information• Complete # of boxes in shipment• Place on top of a box.

Task 13 - Contact FedEx

1-800-GoFedEx (1-800-332-0807)

• Contact FedEx 24 hours prior to pickup,• Remote areas allow 48 hours.

• First day to contact FedEx is October 30.• All materials must be out of building November 10.

• Large districts with palletized materials contact FedEx Freight.• 1-866-393-4585

Contact FedEx

Contact FedEx October 30 November 9

Materials must be out of building November 10

Task 13 - Other Nonscorable Test Materials

To be Securely Destroyed

• Used scratch paper• Unused Pre-ID Labels• Contaminated test booklets

To be Discarded

• Test Coordinators Manuals• Test Administration Directions• Packing Lists• Unused Pink Special Handling

Envelopes

Questions?

Any questions concerning

Fall 2015 AzMERIT EOC Test Administration,

send an email to AzMERIT@azed.gov.

Verification

This session is now complete. The District Test Coordinator must verify that Session 4 has been Reviewed. This is done by selecting “Session 4 Reviewed” on the Achievement Testing Pre-Test Training website.

You have now completed all trainings for the Fall 2015 AzMERIT Test Administration.

Session 5 – Spring 2016 AzMERIT Test Administration

Session 6 – Spring 2016 AIMS Science Test Administration