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SERIAL CIRCULAR NO.1/2001Circular letter No. P(R)227 dated 15.1.2001

Copy of Board’s letter No.E(D&A)/2000/RG-6/41 dated 21.11.2000 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(D&A)/2000/RG-6/41 dated 21.11.2000 ( RBE No.199/2000)

Sub: Continuation of departmental proceedings against retired railway servants who were under suspension on the date of their retirement.

A case has come to the notice of this Ministry where a railway servant was under suspension on the date of his retirement and charge sheet was issued to him after his retirement from service by the General Manager under Rule-9 of RS(D&A)Rules. A question has arisen whether the charge sheet in the above case should have been issued under Rule-9 of RS(D&A)Rules or Rule-9 of RS(Pension) Rules and also whether the sanction of the President was not required as the charge sheet was proposed to be issued to a retired railway servant.

2. The matter has been examined in consultation with Finance Directorate and Legal Adviser of this Ministry. Attention of the Railways in this connection is drawn to the provisions contained in sub-rule 5(a) of Rule-9 of RS(Pension) Rules, 1993. These provisions stipulate that for the purpose of Rule-9 of these rules, the departmental proceedings shall be deemed to be instituted on the date on which the statement of charges is issued to the Railway servant or pensioner or if the railway servant has been has been placed under suspension from an earlier date, on such date. In other words, in respect of a railway servant who was under suspension on the date of his retirement the departmental proceedings are deemed to be instituted on the date he was placed under suspension. Approval of the President for issued of charge sheet in such cases is therefore, not required as the departmental proceedings were already instituted before the retirement of the charged official and the charge memorandum can be issued the Disciplinary Authority who would have issued the charge memorandum had the charged official been in service. In such cases, however, the proceedings continue under Rule-9 of Pension Rules. Since the power to continue the proceedings after retirement of the charged official is drawn from Rule-9 of Pension Rules, this fact, therefore, should also find a mention the charge sheet issued in such cases.

3. It has, therefore, been decided that in cases where the Railway servant was under suspension on the date of his retirement and departmental proceedings are continued after his retirement from service and a charge memorandum is proposed to be issued to him in this connection, the first paragraph of the charge memorandum should read as under :

In terms of Order No.________________ dated __________________

Shri _________________________ was suspended from service w.e.f while he was still in service. In terms of Sub-rule 2(a) read with Sub-rule 5(a) of Rule 9 of Railway Service (Pension Rules, 1993, departmental proceedings instituted before the retirement of Shri ____________ are deemed to be proceeding under Rule 9 of the Railway Service(Pension ) Rules, 1993.

The rest of the charged memorandum should be in the standard format with para-1 renumbered as para-2 and so on, except that para –7 of the standard format should also not be included in these cases since this paragraph refers to conduct rules which are not applicable to retired railway employees.

SERIAL CIRCULAR NO.2/2001Circular letter No.P(R)268 dated 15.1.2001.

Copy of Board’s letter N(NG)II/99/RC-1/139 dated 20.11.2000 is published for information, guidance and necessary action. Board’s letters dated 4.3.99 and 29.7.99 quoted therein were circulated as S.C.Nos 89/99 and 215/99 respectively.

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Copy of Board’s letter No.E(NG)II/99/RC-1/139 dated 20.11.2000 ( RBE No.200/2000)SC No.46 to MC No.16

Sub: Appointment on compassionate ground –Minimum educational qualification.

Kindly refer to Board’s letter No.E(NG)II/98/RC-1/139 dated 4.3.99, prescribing the minimum educational qualification as Class VIII passed for Appointment on compassionate ground in Group’D’ posts.

Attention is also invited to Board’s letter No.E(NG)II/99/RC-1/Gen/8 dated 29.7.99, exempting widows, being considered for compassionate appointments in Group ‘D’ from possessing the qualification of Class VIII passed.

It has now been decided that wives of the Railway employees, who were medically decategorised prior to the 29.4.99 and have opted for voluntary retirement, or have been totally incapacitated and declared medically unfit for all categories, who have been found admissible for compassionate appointments, may also be exempted from possessing the educational qualification of Class VIII passed, for appointment in Group ‘D’ categories on compassionate ground.

SERIAL CIRCULAR NO.3/2001Circular letter No.P(R)605/VIII dated 15.1.2001.

Copy of Board’s letter N (NG)I-2000/PM1/41 dated 24.11.2000 is published for information, guidance and necessary action.

Copy of Board’s letter N (NG)I-2000/PM1/41 dated 24.11.2000 (RBE No.202/2000)

Sub: Introduction of objective type questions for written examination to selection posts.---

In terms of the provision contained in Para 219(C) of IREM, Vol.I (1989 Edition) any written test held as part of a selection for promotion to the highest grade selection post in a category, may include objective type questions for about 50% of the total marks. However, the figure of 50% for objective type of questions is intended to be for guidance and should not be taken as constituting an inflexible percentage.

A demand has been raised in the PNM/NFIR vide agenda item No.33/2000 that the provision for objective type questions should be extended to all selections for which a written examination is prescribed. During the course of discussions in the PNM/NFIR meeting held on 23rd/24th Oct.2000, the Federation pointed out that the provision regarding objective type questions for about 50% of the total marks for the written test are not being interpreted/followed correctly by the Railways and at times, objective type questions for marks much below 50% of the total marks for the written test are included in the question paper. It was agreed to issue a suitable clarification on this aspect.

It is accordingly clarified that the existing provision that objective type questions for about 50% of total marks for the written test shall be deemed to have been followed correctly if objective type questions fall in the range of 45% to 55% of total marks for the written test.

SERIAL CIRCULAR NO.4/2001Circular letter No.P(R)554/IV dated 15.1.2001.

Copy of Board’s letter N(G)2000/QR1-23 dated 30.11.2000 is published for information, guidance and necessary action.

Copy of Board’s letter N(G)2000/QR1-23 dated 3011.2000(RBE No.208/2000)

Sub: Retention of Railway quarter on transfer , deputation, retirement etc.

Ministry of Railways ( Railway Board) have reviewed the instructions governing retention of Railway accommodation by Railway employees in the event of their transfer, deputation, retirement

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etc. and have decided to revise/modify the instructions as under. The relevant extant instructions stand modified/superseded to the extent they have been revised/modified in terms of this letter.

1. Permanent Transfer:

a) A Railway employee on transfer from one station to another which necessitates change of residence, may be permitted to retain the railway accommodation at the former station of posting for a period of two months on payment of normal rent or single flat rate of licence fee/rent. On request by the employee , on educational or sickness account, the period of retention of railway accommodation may be extended for a further period of six months on payment of special licence fee, i.e., double the flat rate of licence fee/rent. Further extension beyond the aforesaid period may be granted on educational ground only to cover the academic session in which he was transferred on payment of special licence fee.

Beyond the permitted/permissible limits, however, no further extension will be allowed on any grounds whatsoever. Therefore, no requestor representations on this score shall be entertained. For all occupations beyond the permitted period, immediate action should be taken to cancel the allotment, declare the occupation as unauthorised and initiate eviction proceedings charging damage rent for the over stay.

b) Where the request made for retention of Railway quarter is on grounds of sickness of self or a dependent of the family of the railway employee, he will be required to produce the requisite Medical certificate from the authorised Railway Medical Officer for the purpose.

c) In the event of transfer, during the mid-school/college academic session, the permission to be granted by the competent authority for retention of railway accommodation in terms of item (a) above will be subject to his production of the necessary Certificate from the concerned school/college authority.

d) In the case of transferred Railway employee holding earmarked accommodation, he/she may be permitted to retain the accommodation for a period of two months only on payment of normal rent. During this period of two months, if the employee concerned requests for further retention in terms of (a) above, an alternative accommodation not higher than Type V should be allotted in his/her favour for the balance period of six months on payment of special licence fee. No relaxations beyond the permitted/permissible limits will, however, be allowed on any ground whatsoever. Therefore, no requests or representations on this score shall be entertained . Fore all occupations beyond the permitted period, immediate action should be taken to cancel the allotment, declare the occupation as unauthorised and initiate eviction proceedings charging damage rent for the over stay.

e) Both in respect of non-earmarked accommodation, permission for retention beyond the initial period of 2 months under circumstances indicated in sub paras (a) and (d) above should be granted only in rare cases/genuine need and not in a routine manner.

2. Deputation to another Ministry:

An employee in occupation of Railway quarter ( earmarked/non-earmarked) on deputation to another Ministry/Deptt. of the Central/State Govt. of India will be permitted to retain Railway quarter only for a period of two months on payment of normal rent. This retention would be subject to approval by the competent authority; this approval would be given only if the employee gives a proof of having applied for a suitable Central/State Govt. quarter, as the case may be, if he is eligible for the same while he is on deputation. The application should include a request for a quarter of a type one below the entitlement. Such an applicable should be made by him at the earliest opportunity and definitely within one month of the person joining on deputation. In case of failure to apply for a suitable quarter the permission of retention of quarter for a period of two months will no longer apply and he would be treated as unauthorised occupant from the date he joined on deputation. For the Central/State Govt. Deptts. Where there is no policy to allot the quarter of their own from the general pool, he should apply for accommodation on lease from the concerned employer. If there exists no provision even for this then after retention of two months’ period, no further extension would be given to the employee to retain the Railway quarter beyond two months and he/she would be treated as an unauthorised occupant and action taken accordingly.

3. Railway employees proceedings on deputation to PSUs etc.

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A Railway employee while proceeding on deputation to any of the PSUs ( including those of the Ministry of Railways, viz., RITES,IRCON, CRIS, IRFC, IRCTC, MRVC, KRC, Railtel Corpn. Etc.) would be permitted to retain Railway quarter only for a period of two months on normal rent chargeable from the date they have joined the Public Sector Unit. After this period he would be treated as unauthorised occupant and action taken accordingly.

4. Retirement

A Railway employee on retirement including voluntary retirees and those retirees and those retired compulsorily may be permitted to retain the non-earmarked Railway accommodation for a period of 4 months on payment of normal rent/flat rate of licence fee/rent and the next 4 months on educational or sickness account on payment of special licence fee, i.e., double the normal rent or double the flat rate of licence fee/rent. This is also applicable to audit staff doing Railway audit work. The cases of retirement on medical invalidation grounds are also to be treated at par with normal retirement.

Beyond the permitted/permissible period, however, no further extension will be allowed on any grounds, whatsoever. Therefore, no requests or representations on this score shall be entertained. For all occupations beyond the permitted period, therefore, immediate action should be taken to cancel the allotment, declare the occupation as unauthorised and initiate eviction proceedings charging damage rent for the over stay.

5. Railway employees holding earmarked Railway accommodation.

(a) Railway employees holding earmarked Railway accommodation on their retirement, will be entitled to retain the earmarked Railway accommodation only for a period of two months on payment of normal rent with no extension on any grounds whatsoever. During this period of two months, at the request of the retired Railway employee for alternative accommodation not higher than Type V, the same can be allotted in his/her favour for the balance period of six months. This permission for the balance six months would be on payment of special licence fee. He has of course, to apply immediately within a period of one month from retirement as has already been elaborated in Item (a) above. The period of such relaxation in this case would be allowed only till the allotment of an alternative accommodation or a total period of eight months whichever is earlier.

(b) Beyond the permitted/permissible period, however, no further extension will be allowed on any grounds, whatsoever. Therefore, no requests or representations on this score shall be entertained. For all occupation beyond the permitted period, therefore, immediate action should be taken to cancel the allotment , declare the occupation as unauthorised and initiate eviction proceedings charging damage rent for the over stay.

6. Post retirement engagements in Committees, Commissions etc.

In cases of engagement of a retired Railway employee in Committees, Commissions and Tribunals ( even the Tribunals of Railways like RCT), he/she will not be entitled to any Railway accommodation and should vacate the accommodation within a period of two months of having joined such a Committee/Commissions/Tribunals etc. However, in case of re-employment on the Railways , the extant orders will continue to be applicable.

7. Withholding of DCRG etc. in the case of post-retirement retention of quarter.

For unauthorised retention of Railway accommodation Railway Administration should take following steps to discourage Railway employees.

(i) ‘No claim’ certificate should not be given unless the employee after retirement has vacated the Railway quarter and cleared all his arrears of rent, electricity and other charges, etc.

(ii) While the retirement/death gratuity or special contribution to P.F., as the case may be, should be withheld in full for non-vacation of railway quarters, not only after superannuation but in all cases of cessation of service, namely, voluntary retirement death etc. Further the amount without should remain with the Administration only in the form of cash without conversion into any type of

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security lest the very purpose of withholding full DCRG should get defeated. It may also please be kept in view that the gratuity should be released as soon as the quarter is vacated so that there is neither any hardship to the retired employee or its family nor there is any claim for payment of interest on withheld gratuity for reasons of any administrative lapse.

(iii) One set of post-retirement pass should be disallowed for every month of unauthorised retention of Railway quarters by retired officers/staff . The concerned retired officer/staff may be allowed the privilege of post-retirement passes after the period during which the forfeited passes would have been admissible. A show cause notice to this effect may be issued to the retired employee before disallowing the pass.

Sub-rule(8) of Rule 16 of the Railway Services (Pension ) Rules,1993.

"(8) (a) In case where a railway accommodation is not vacated after superannuation of the Railway servant or after cessation of his services such as on voluntary retirement, compulsory retirement, medical invalidation or death, then, the full amount of retirement gratuity, death gratuity or special contribution to provident fund, as the case may be, shall be withheld.

b) The amount withheld under clause(a) shall remain with the railway administration in the form of cash.

c) In case the railway accommodation is not vacated even after the permissible period of retention after the superannuation, retirement cessation of service or death ,as the case may be, the railway administration shall have the right to withhold, recover, or adjust from the Death -cum-retirement Gratuity, the normal rent, special licence fee or damage rent, as may be due from the ex-railway employee and return only the balance, if any, on vacation of the Railway accommodation.

d) Any amount remaining unpaid after the adjustment made under clause (C) , may also be recovered without the consent of the pensioner by the concerned Accounts Officers from the dearness relief of the pensioner until full recovery of such dues has been made.

e) Dispute, if any, regarding recovery of damages or rent from the ex-railway employee shall be subject to adjudication by the concerned Estate Officer appointed under the Public Premises ( Eviction of Unauthorised Occupants) Act, 1971 (40 of 1971).

Note

(i) The withholding of gratuity envisaged in Rule 8(a) of the Railway Services Pension Rules, 1993, will also be applicable to Railway Servants holding Railway accommodation and retiring from Ministry of Railways ( Railway Board).

(ii) The policy of allowing PSUs to pay the cost of construction of houses and thereafter retain half of the number of houses equivalent to the 50% cost of contribution should now be discontinued. Railways should encourage the PSUs to build houses on railway land subject to the condition that 50% of the number of such houses built would be made available to Railway Officers and the balance can be allotted to officers working in the PSUs.


Copy of Board’s letter N(NG)I-2000/PM2/12 dt. 5.12.2000 is published for information, guidance and necessary action. Board’s letters dated 20.8.93,15.12.99 quoted therein were circulated as S.C.Nos 90/93 and 8/2000 respectively.

Copy of Board’s letter No.E(NG)I-2000/PM2/12 dated 5.12.2000 ( RBE No.210/2000)

Sub: General Departmental Competitive Examination for filling up 25% direct recruitment vacancies in specified Group ‘C’categories – Extension of currency.

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Ref: Board’s letter No.E(NG)I-92/PM2/16 dated 29.8.93 on the above subject.

The scheme of General Departmental Competitive Examination introduced vide Board’s letter No.E(NG)I-92/PM2/16 dated 20.8.93 was last extended upto 31.12.2000 vide their letter No.E(NG)I-99/PM2/16 dated 15.12.99.

The Board have decided that the scheme may be extended further upto 31.12.2001, as an interim measure.

SERIAL CIRCULAR NO.6/2001Circular letter No.P(R)487/V/97/DA dated 3.1.2001.

Copy of Board’s letter PC-V/97/I/97/I/7/14 dated 16.11.2000 alongwith its enclosures is published for information, guidance and necessary action.

Copy of Board’s letter PC-V/97/I/97/I/7/14 dated 16.11.2000 (RBE No.198/2000)

Sub: Rates of Dearness Allowance applicable from time to time in respect of employees of – Central Government and Central Government Autonomous Bodies continuing to draw their Pay/emoluments in the Pre-revised scales of pay.

…A copy of the Ministry of Finance, Department of Expenditure OM No.1(13)/97/E.II(B) dated

14.9.2000 on the above mentioned subject is enclosed. The same shall apply mutatis-mutandis to such Railway servants who had exercised an option to continue in the pre-revised scales of pay or to those whose pay and allowances had not been revised for different reasons.

Copy of Ministry of Finance ( Dept. of Exp.) OM No.1(13)/97/E.II(B) dt. 14th Sept. 2000.

OFFICE MEMORANDUM

Sub: Rates of Dearness Allowance applicable from time to time in respect of employees of – Central Government and Central Government Autonomous Bodies continuing to draw their Pay/emoluments in the Pre-revised scales of pay.

…The undersigned is directed to say that this department had issued orders from time to time

notifying the revised rates of Dearness Allowance approved by Government for all categories of Central Government Employees. These rates were based on the revised scale of pay that came into effect from January 1,1,996 on acceptance of the recommendations of the Fifth Central Pay Commission.

2. These orders were, however not applicable to the Central Government employees who had exercised an option to continue in the pre-revised scales of pay or to those whose pay and allowances had not been revised for different reasons in conformity with various Government decisions on the Commission’s recommendations. It is understood that in the absence of necessary general orders in regard to the rates of Dearness allowance applicable from time to time to these categories of employees, some of the departments and Central Autonomous bodies that have adopted the Central Government scales of pay have not been authorising the Dearness allowance at the enhanced rates beyond January 1.1.1996.

3. It is, therefore, clarified that the Dearness Allowance shall be admissible to these categories of employee at the following rates from the dates indicated:-

Date from which payable

Pay upto to Rs.3500 p.m

Pay above Rs.3500 and upto Rs.6000 p.m.

Pay above Rs.6000. p.m

1.1.1996 148% 111% (Rs.5,180) 96 % (Rs.6,660)1.7.1996 159% 119% (Rs.5,565) 103% (Rs.7,140)

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1.1.1997 170% 128% (Rs.5,950) 110% (Rs.7,680)1.7.1997 182% 136% (Rs.6,370) 118% (Rs.8,160)1.1.1998 190% 142% (Rs.6,650) 123% (Rs.8,520)1.7.1998 203% 152% (Rs.7,105) 132% (Rs.9,120)1.1.1999 228% 171% (Rs.7,980) 148% (Rs.10,260)1.7.1999 241% 180% (Rs.8,435) 156% (Rs.10,800)1.1.2000 243% 182% (Rs.8,505) 158% (Rs.10,920)

NOTE: Amounts with in brackets represent the minimum amount payable per month ad Dearness Allowance to employees in the different pay ranges.

4. The term ‘pay’ ( for the purpose of calculation of the Dearness Allowance admissible shall be the pay drawn in the applicable Pre-revised scale of pay, including stagnation increment(s) , if any, and non-practising allowance, but shall not include any other type(s) of pay such as special pay, personal pay, etc.,

5. The Dearness Allowance will continue to be a distinct element of remuneratn and will not be treated as ‘pay’ for any purpose within the ambit of FR 9(21).

6. The payment on account of Dearness allowance involving fractions of 50 paise and above may be rounded off to the next higher rupee and fractions of less than 50 paise may be ignored

7. The contents of this Office Memorandum may also be brought to the notice of the administrative control of the ministries/departments which have adopted the Central Government scales of pay.

SERIAL CIRCULAR NO.7/2001Circular letter No.P(PC)487/V/97/Imp/Vol.IV dated 8.1.2001.

Copy of Board’s letter E(P&A)I-99/PS-5/PE-6 dt. 14.12.2000 is published for information, guidance and necessary action. Board’s letters dated 23.10.98 quoted therein was circulated as S.C.No294/98.

Copy of Board’s letter No.E(P&A)I-99/PS-5/PE-6 dated 14.12.2000 ( RBE No.214/2000)

Sub: Pay scales of Railway School Teachers etc.Ref: Railway Board’s letter No.E(W)83SC2-18 dated 28.11.88 (2) PC-V/98/I/11/26

dt. 23.10.98.

On the recommendations of the V CPC the Teaching Allowance admissible to the Railway School Teachers has been abolished w.e.f 1.1.96 in terms of Board’s letter No.PC/V/98/I/11/26 dated 28.10.98.

In view of this it has further been decided by the Board to abolish w.e.f. 1.1.1996 the Special Allowance admissible to the PGTs for looking after the duties of Vice Principals in terms of Board’s letter No.E(W)83SC2-18 dated 28.11.88. It has also been decided that the payments of special allowance made w.e.f. 1.1.1996 should be recovered with immediate effect.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways.


Sub: Surrender of posts – consultation with-Recognised unions

Ref: Serial circular No.246/2000.

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Arising out of the discussion in the PREM meeting held on 27.12.2000, it has been decided by the General Manager to permit the organised labour 20 days time to represent against the proposal on surrender of posts instead of 15 days stipulated in Serial circular No.246/2000.

SERIAL CIRCULAR NO.9/2001CIRCULAR Lr. NO.P/LE/445/CIRCULAR/VOL.VII DATED 11.1.2001

Copy of Board's letter No E(LL)/2000/AT/MW/1 dated 23.11.2000 along with copy of order bearing No.1(7)/2000-LS.II dated 25.9.2000 issued by Ministry of Labour notifying the rates of variable dearness allowance and minimum wages with effect from 1.10.2000 for employees employed in employment referred to above is sent herewith for information and guidance.

Copy of Board's letter No.E(LL)/2000/AT/MW/1 dated 23.11.2000 (RBE No.204/2000).

Sub: Rates of variable dearness allowance for employees employed in employments, i) in the construction or maintenance of roads or in building operations. ii) in stone breaking and stone crushing iii) in maintenance of buildings iv) in loading and unloading in Railways Goods sheds and Ash-pit cleaning in Railways laying of under ground cables, electric lines water supply lines and sewerage pipe lines.

Ref: Ministry of Rly's lr. No. E{LL)/93/AT/MW/4 dated 21.10.94 and E (LL)/94/AT/MW/4 dated 21.10.94.

..... Further to this Ministry's letter of even number dated 24.5.2000, please find enclosed a copy of Order No.1(7)/2000-LS-II dated 25.9.2000 received from the Ministry of Labour revising the rates of variable dearness allowance and the minimum wages w.e.f. 1st October, 2000 for employees employed in the employments mentioned above is sent herewith for information, guidance and necessary action. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Copy of Ministry of Labour, Office of the Chief Labour Commissioner(C), New Delhi's letter No.1(7)/2000/LS-II dated 25.9.2000.

O R D E R In exercise of the powers conferred by Central Government vide notification No.S.O.512(E), dated 12.7.94, No.S.O.513(E) dated 12.7.94 and No.S.O.514(E), dated 12.7.94 of the Ministry of Labour and in furtherance of these aforesaid notification the undersigned hereby, revises the rates of variable Dearness Allowance. ordered vide this office order No.1(4)/99-LS.II dated 13.3.2000 on the basis of the average consumer price index number for the proceeding period of six months sending on 30.6.2000 viz 2148.64(Base 1960 = 100) for industrial workers as under and directs that this order shall come into force on the 1st October, 2000. i) Rates of V.D.A. for employees employed in employments (i)In the construction and maintenance of Roads and in building operations (ii)In stone breaking and Stone Crushing, (iii) In maintenance of buildings and (iv) In the construction and Maintenance of Runways.----------------------------------------------------------------------------------------------------------------------- Category Rate of V.D.A. (in Rs.) per day A and B Area C area-----------------------------------------------------------------------------------------------------------------------1. Unskilled 23.87 19.532. Semi-skilled 28.19 23.87 unskilled/ supervisory3. Skilled/Clerical 34.72 30.384. Highly skilled 43.41 34.72 ---------------------------------------------------------------------------------------------------------------------

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Rates of V.D.A for employees employed in Red Oxide Quartz, Quartzite, silica,

Magnesite, Granite, Laterite, Stone Kyanite, Steatite (including Mines Producing Soap and Talc) Ochre, Asbestos, Fire Clay, Copper, Uranium, Gypsum,, Barytes, Graphite,Dolomite, China Clay,While Clay, Clay, Wolfram, Manganese, Felspar, Bauxite, Iron ore, Hematite, Rock Phosphate, Chromite,magnetite, Marble, Calcite and Mica Mines.

------------------------------------------------------------------ Category Rates of V.D.A. (in Rs.) per day

-------------------------------------- For work For work above below ground ground ---------------------------------------------------------------------------------------------------------------------- 1. Unskilled 19.53 23.87 2. Semi-skilled/ 23.87 28.23 unskilled/ supervisory 3. Skilled/clerical 28.23 34.72 4. Highly skilled 34.72 41.24 -----------------------------------------------------------------------------------------------------------------------III. Rates of V.D.A. for employees employed in loading and unloading in Railways, Goods sheds and in Ashpit cleaning in Railways

---------------------------------------------------------------------------------------------------------------------- Area Rates of V.D.A.(in Rs.)per day ---------------------------------------------------------------------------------------------------------------------- "A" 28.63 "B" 22.57 "C" 19.95 --------------------------------------------------------------------------------------------------------------------- IV. Rates of V.D.A. for employees employed in Agriculture:

A further order would issue separately. 2. Therefore, the minimum rates of wages showing the basic rates and V.D.A. payable w.e.f. 1.4.2000 to the employees employed in the following employments will be as under: A (i) In the construction or maintenance of Roads or in Building operations, (ii) In Stone Breaking or Stone Crushing, (iii) In Maintenance of Buildings and (iv) In the Construction and Maintenance of Runways. ----------------------------------------------------------------------------------------------------------------------- Category of A r e a Workers ------------------------------------------------------------------------------ Basic V.D.A Basic V.D.A. Basic V.D.A. Wages wages wages Rs. Rs. Rs. Rs. Rs. Rs.1.Unskilled 36.00 + 23.87 34.00 + 23.87 28.00 + 19.53 ------------- ------------- ------------- Total 59.87 57.87 47.53

2.Semi-skilled/ 43.00 + 28.19 41.00 + 28.19 34.00 + 23.97 Un-silled ------------- ------------- ------------- Supervisory Total 71.19 69.19 57.87

3.Skilled/ 57.00 + 34.72 51.00 + 34.72 43.00 +30.38 clerical - ------------ ------------- ------------- Total 91.72 85.72 73.38 4. Highly 65.00 + 43.41 63.00 + 43.41 51.00 + 34.72 skilled ---------------- ---------------- ----------------

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Total 108.41 106.41 85.72

B. Employment in Red oxide, Quartz Quartzite, Silica, Graphite, Magnesite, Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap Stone and Talc), Ochre, Asbestos, Fire Clay,Copper, uranium, Iron ore, Hematite, Rock Phosphate, Chromite, Clay, while clay, Magnetite, Gypsum, Barytes, Dolomite, China Clay, Wolfram, Manganese, Felspar, Bauxite, Marble, Calcite and Mica Mines. -----------------------------------------------------------------------------------------------------------------------Category of For work above For work belowworkers Ground ground --------------------- ------------------------------

Basic Wages V.D.A. Basic Wages V.D.A. Rs. Rs. Rs. Rs.---------------------------------------------------------------------------------------------------------------------1.Unskilled 28.00 + 19.53 34.00 + 28.23 ------------------ ------------------- Total: 47.53 57.87

2.Semi-skilled/ 34.00 + 23.87 41.00 + 28.23 un-skilled supervisory ------------------ ---------------------- Total 57.87 69.233.Skilled/clerical 41.00 + 28.23 50.00 + 34.72 ------------------- ------------------- Total 69.23 84.72 4. Highly skilled 50.00 + 34.72 60.00 + 41.24 ----------------------- ------------------ Total 84.72 101.24

C. Employment in loading and unloading in Railways, Goods-sheds and in Ashpit cleaning in Railways.-----------------------------------------------------------------------------------------------------------------------Area Rates of wages plus V.D.A. per day ----------------------- ------------------------------------ Basic Wages V.D.A. Total (Rs) (Rs) --------------------------------------------------------------------------------------------------------------------- "A" 42.00 + 28.63 = 70.63 "B" 33.00 + 22.57 = 55.57 "C" 29.00 + 19.95 = 48.95 ------------------------------------------------------------------------------------------------------------------- 3. The classification of workers under different categories and the classification of cities under different areas will be the same as in the notifications referred to in para-1 as amended from time to time. the present classification of cities into Areas "A" "B" and "C" is enclosed at Annexure I for ready reference. Annexure-I A R E A 'A' Ahmedabad (UA) Greater Bombay (UA) Madras (UA)Bangalore (UA) Hyderabad (UA) Nagpur (UA)Calcutta (UA) Kanpur (UA)Delhi (UA) Lucknow (UA)

A R E A 'B

Agra (UA) Ghaziabad (UA) Meerut (UA)Ajmer (UA) Gorakhpur (UA) Moradabad (UA)

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Aligarh (UA) Guwahati Mysore (UA)Allahabad (UA) Guntur Nasik (UA)Amaravati Gwalior (UA) Pune (UA)Aurangabad(UA) Indore (UA) Patna (UA)Bareilly (UA) Hubli-Dharwad RaipurBhavnagar/Bhopal Jabalpur (UA) RajkotBikaner Jaipur (UA) Ranchi (UA)Bhubaneshwar Jalandhar Sholapur (UA)Amritsar Jamshedpur (UA) Surat (UA)Calicut (UA) Jodhpur Srinagar (UA)Chandigarh (UA) Kolhapur (UA) Thiruvananthapram(UA) Cochin (UA) Kalyan UlhasnagarCoimbatore (UA) Kota Vadodara (UA)Cuttack (UA) Ludhiana Varanasi (UA)Durgapur Madurai (UA) Vijayawada (UA)Faridabad Complex Vishakhapatnam(UA)

Warangal

Area "C" will comprise all areas not mentioned in this list. NB: U.A. stands for Urban Agglomeration.


Copy of Board’s letter E(MPP)99/1/75 dated 28.11.2000 alongwith its enclosures is published for information, guidance and necessary action.

Copy of Board’s letter E(MPP)99/1/75 dated 28.11.2000 (RBE No.206/2000)

Sub: Re-deployment of Surplus Staff - consolidated instructions regarding.…

Instructions issued from time to time on the above subject were consolidated in Master circular No.22 titled "Absorption and Utilization of Surplus Staff". These instructions prescribe modalities for redeployment of surplus staff and envisages advance planning to identify areas of surplus and to arrange for their expeditious redeployment. Despite these instructions, it is seen that arge numbers of surplus staff remain against special supernumerary posts for long periods without being productively engaged. In view of this, the issue ofsurrender of surplus posts and redeployment of surplus staff has been re-examined by the Board and, after careful consideration, the following instructions are being issued in partial modification of the existing instructions, wherever applicable.

1. Definitions(a) Surplus Staff:1. Total or partial closure of activities,2. Total or partial re-engineering of work processes/work methods, 3. Introduction of Modern Technology4. Outsourcing of some activity totally or partially.

b) Accepting Department:"Accepting Department” is the department or sub-department in which surplus staff are re-

deployed or are required to be re-deployed on the basis of needs either against vacancies in categories where no surplus is likely to be generated in foreseeable future or against the established/accepted requirement of additional manpower likely to arise in near future as accepted by the Head of the Unit/Division/Zone.

II. Procedure for dealing with vacant surplus posts:

11

In amplification of Board's letter No.E(NG)II/84/RE/1/10 dated 21.4.89, following procedure should be followed.

In grades having an element of direct recruitment, vacant surplus posts falling within the direct recruitment quota should be surrendered and their money value credited to the Vacancy bank. An indicative list of categories where element of direct recruitment exists may be seen at Annexure-I. Against balance vacant surplus posts belonging to promotion quota in the direct recruitment grades as also vacant surplus posts in intermediate grades, an equal No. of posts falling in direct recruitment quota in the immediate lower direct recruitment grade of Group 'C' or Group 'D', as the case may be should be surrendered. However, if adequate number of vacant posts falling in direct recruitment quota are not available in the immediate lower grade as contemplated above, direct recruitment quota vacant posts in the still lower direct recruitment grade of Group 'C' or Group 'D' maybe surrendered and money value credited to the Vacancy Bank. This process may be continued till an equal number of posts have been surrendered or the lowest grade of Group 'C' or Group 'D' , as the case may be, is reached.

III. Procedure for dealing with manned surplus posts:

Manned surplus post could either be in grades having an element of Direct recruitment or in intermediate grades where no element of direct recruitment exists. For either of the above situations, Railways should draw out a staff profile in respect of each surplus staff including their redeployment plan as shown in Annexure-II. Records as per Annexure-II should be maintained in separate sheets in respect of I) surplus staff in grades having element of direct recruitment and ii) surplus staff in intermediate grades. Thereafter action as delineated below is to be taken.

IV, Re-deployment of surplus staff retiring shortly:

All surplus staff irrespective of the grades, who are superannuating within the next three years ( 3 year period should be counted from the date of issue of these instructions in the case of those already declared surplus and from the date of staff being rendered surplus in future cases) should be re-deployed at the same station in any department where vacancies exist and where they can be utilized gainfully, and the original posts surrendered and money value credited to the vacancy bank. Those of such staff who cannot be re-deployed at the same station for any reason should be placed against 'special supernumerary' posts forthwith. On vacation of the special supernumerary posts by them in due course for any reasons such as retirement, etc., these posts are to be surrendered and money value credited to the vacancy bank.

V Re-deployment of surplus staff in grade 2550-3200 ( other than those covered under IV)

1. Surplus staff working grade Rs.2550-3200(RP) should be re-deployed against vacant posts in the same grade in the accepting department without waiting for their re-training, their original posts surrendered and money value credited to the vacancy bank. In case there is a training need the same should be met after redeployment.

2. While taking action as per 1 above, if a vacant post in the same grade is not available in the accepting department, the surplus staff should be re-deployed in the accepting department alongwith the post. After the need for additional manpower/posts in near future has been established/accepted. On cessation of the need for additional manpower on creation of posts needed for additional work in due course these transferred posts on vacation by the incumbents due to any reasons such as absorption against new creations, promotion, transfer, superannuation, etc., are to be surrendered and money value credited to the vacancy bank.

VI. Training of Surplus staff:

Surplus staff other than those working in grades 2550-3200 who need be re-retrained before redeployment should be booked for re-training within one month of their being declared surplus. Skills for which they are to be trained should be identified based on the category in which they are to be re-deployed. This would depend on their age profile, educational qualification, working capabilities and potential to acquire necessary skills, besides the need for additional manpower in various categories. Information as per Annexure-II would be of use for the purpose. Duration of training should normally net exceed 90 days.

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VII. Redeployment of surplus staff working in grades having an element of direct recruitment (other then the grade 2550-3200)

1. Surplus staff should be posted against vacant direct recruitment quota posts in the same grade in accepting department after re-training, as necessary.

2. In the event of direct recruitment vacancies in the same grade not being available as per 1 above, the surplus staff should be re-deployed in the accepting department alongwith the post, after the need for additional manpower in near future has been established/accepted. On cessation of the need for additional manpower on creation of posts needed for additional work in due course, these transferred posts on vacation by the incumbents due to any reason are to be surrendered and money value credited to the vacancy bank. Till then an equal number of vacant posts in any of the next available direct recruitment grades where vacancies exist, should be frozen . This may be restored after the surrender of transferred posts.

3. The entire process of re-deployment of surplus staff working against posts having an element of direct recruitment should be finalized within four months from the date an incumbent is declared surplus.

VIII. Re-deployment of surplus staff working in intermediate grades:

1. Surplus staff in intermediate grades should be transferred/re-deployed in the acceptance department alongwith the post, after training as necessary, on establishment/acceptance of the need for additional manpower.

2. While issuing orders as above, an equal No. of vacant posts of the accepting department in the immediate lower direct recruitment grade should be frozen temporarily, t be restored on vacation of the higher grade posts by the re-deployed staff due to any reason. In such vacation these posts may be surrendered and money value credited to the vacancy bank.

3. In case " vacant posts" in immediate lower direct recruitment grade are not available in the accepting department, even next to next direct recruitment grade vacant posts may be located and frozen. If no vacant posts are available in any of the lower direct recruitment grades, the transferred/re-deployed posts shall be surrendered as and when they are vacated by the re-deployed staff due to any reason in due course, and money value credited to the vacancy bank.

4. The process of re-deployment of surplus staff working against intermediate grade posts should be finalized preferably within six months from the date an incumbent is declared surplus.

IX. PROCEDURE FOR DEALING WITH SURPLUS STAFF FOUND UNFIT FOR RE-DEPLOYMENT.

The cases of surplus staff who are found unfit for re-deployment even after re-training because of their inability to pick up new skills should be reviewed quarterly by the Head of the Division/Workshop and half yearly by the General Manager. Possibilities of further training to make then fit for re-deployment at a later stage oar of their taking voluntary retirement may also be pursued with them. Till they retire/take voluntary retirement , they should be placed against special supernumerary posts, and as and when they vacate these posts due to any reason, the same should be surrendered and money value credited to Vacancy Bank.

X. SENIORITY OF SURPLUS STAFF ON RE-DEPLOYMENT:

1. The seniority of surplus staff re-deployed in the accepting department will continue to be guided by the extant instructions on the subject. Reference in this connection may be made to the Railway Board's letter No.(NG)II-84/RE-1/10 dated 21.4.1989.

2. Surplus staff willing to go on bottom seniority against direct recruitment grades in other departments should be first absorbed against direct recruitment vacancies subject t their suitability and medical fitness as required , before fresh recruitment is done.

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XI. OTHER RELATED INSTRUCTIONS:

1. Instructions already exist regarding the need for consultation with recognized unions in cases where large numbers of surplus staff are involved and where promotion prospects are likely to be affected in any way. It would be necessary to take the recognized unions into confidence so that the process of re-deployment is expeditiously completed within the time limits indicated herein. Preferences of surplus staff for posting on re-deployment should also be considered to the extent possible within the framework of these instructions. 2. Other related instructions such as relaxation on educational qualifications for re-deployment of surplus staff, etc. already issued, which do not come into conflict with these instructions, will continue to hold good .

XII. RETENTION OF RAILWAY QUARTERS BY THE SURPLUS STAFF

Surplus staff when transferred to a new station involving change of residence maybe permitted to retain railway quarters, if any, allotted to them at the previous station, for a maximum period of two years or till allotment of railway quarters at the new station on payment of normal licence fee/charges, whichever is earlier.


Copy of Board’s letter 97-E(SCT)I/49/14 dated 12.12.2000 wherein relaxation in qualifying marks in selections for SC/ST candidates in non-safety posts , which was withdrawn with effect from 27.3.2000 (SC No.60/2000) is restored with effect from 3.10.2000, is published for information, guidance and necessary action.

In this context ,a brief history of the introduction /application of relaxed standard for SC/ST candidates IN NON-SAFETY POSTS is given below for appreciation.

Authority CPO/SC No.211/68

The relaxation of qualifying marks in “Professional ability” and in the “aggregate” i.e., 50% as against 60% for other in respect of selections posts was introduced.


The SC/ST candidates securing 50% marks in professional ability and 50% marks in aggregate excluding marks for seniority would also qualify for empanelment.


It was clarified that by applying the general standard for qualifying in a selection and empanelment, the selection committee should first draw a list of candidates who can be empanelled and this list should be checked up whether this contains the required number of candidates belonging to SC/ST. In case of deficiency, the same should be made good by including the other reserved candidates who pass by applying the relaxed standards.


In case adequate number of SC/ST candidates are not available as per general merit in the panel to fill the reserved posts, additional SC/ST candidates to the extent of deficiency may be placed on the panel applying the specified relaxed standard and if still the reserved quota is unfilled further SC/ST candidates may be considered for adhoc promotion under the best among the failed policy. In this circular, it was also clarified that SC/ST candidates who find place in the panel on relaxed norms or under the best amongst failed policy should be placed below those who have qualified with the general candidates.


Relaxation in qualifying for SC/ST candidates for non-safety posts was withdrawn .Despite withdrawal of the relaxation marks, the best amongst the failure scheme is continued to be followed as the said scheme is quite different from the scheme of relaxation in qualifying marks.

14

With the issue of Board’s letter dated 12.12.2000 now circulated, the position as given in Serial Circulars given in the margin would hold good in respect of selections to non-safety posts from 3.10.2000.

Copy of Board’s letter No.97-E(SCT)I/49/14 dated 12.12.2000 ( RBE No.215/2000)

Sub: Reservation in promotion – Prescription of lower qualifying marks/lesser standard of evaluation.

…Please refer to Railway Board’s letter of even number dated 27.3.2000, vide which it was

communicated that relaxation in qualifying marks in promotion to SC/ST candidates stand withdrawn.

2. The following proviso to Article 335 has since been incorporated in the Constitution through the Constitution ( Eighty-Second Amendment) Act,2000.

“Provided that nothing in this Article shall prevent in making of any provision in favour of the members of the Scheduled Castes and Scheduled Tribes for relaxation in qualifying marks in any examination or lowering the standards of evaluation, for reservation in matters of promotion to any class or classes of services or posts in connection with the affairs of the Union or of a State”.

3. In pursuance of the enabling proviso of Article 335 of the Constitution , it has been decided that the relaxations/concessions in the matters of promotion to candidates belonging to SC/ST category by way of lower qualifying marks/lesser standards of evaluation which existed prior to 27.3.2000, be restored ( This has reference to O.M.No.36012/23/96-Estt.(Res)- Vol.II dated 3.10.2000 from the Department of Personnel & Training which is the nodal department in this matter). In other words , the effect of these instructions would be that the earlier instructions contained in this Ministry’s letter of even number dated 27.3.2000 become inoperative from 3.10.2000.

4. These orders shall take effect in respect of selections made on or after 3.10.2000. The selections finalised earlier i.e., prior to 3.10.2000 shall not be disturbed.

5. These instructions shall be brought to the notice of all the concerned and the attached/subordinate offices for compliance.

SERIAL CIRCULAR NO. 12/2001Circular letter No. P[R]673/I dated 19/01/2001

Copy of Board’s letter No. E[MPP]99/19/1/item 5.6 dated 28-11-2000 is published for information and guidance.

Copy of Board’s letter No. E[MPP]99/19/1/item 5.6 dated 28-11-2000 (RBE No. 207/2000)

Sub: Report of the Railway Safety Review Committee (Part-I) 1998-Capsule on ‘How to Conduct accident enquiries” – Recommendation No. 5.6.

…

The Railway Safety Review Committee (1998) have recommended that training courses for officers and Supervisors should contain a capsule on “How to conduct accident enquiries.”

The recommendation has been accepted by Railway Board and the Railway administration alongwith Railway Staff College, Vadodara are directed that henceforth the above capsule should form part of

a) the Refresher Courses conducted for the Senior Supervisors [SSEs] of the following departments:-i) Mechanicalii) S&Tiii) Civiliv) Traffic

15

b) Group ‘A’ Foundation Programme (AFP) and Management Development Programme (MDP) for Group ‘A’ Officers; andc)

Group ‘B’ Foundation Programme (BFP) for Group ‘B’ Officers

A module of 2 working days on the subject is enclosed for immediate implementation;Module No. Department

All Departments.CATEGORY STAGE DURATION ACTIVITY CENTRE

Supervisors & Special 2 wkg. Days Station/EnquiryOfficers place

Contents No. DESCRIPTION PERIODSS-3/A Accident Enquiry 12

Total 12

CONTENTS No.

DESCRIPTION PERIODS

S-3/A-1 Introduction . Objective of Accident Enquiry, Statutory Investigation into Railway Accident Rule 1998 and Railway Notice of and enquiry to accident rule 1998 Enquiry – When necessary, when not necessary and Dispensing with enquiry Classification of enquiries, Time schedule for enquiry

1

S-3/A-2 Important sections of Railway Act – 1989 1S-3/A-3 Enquiry proceedings:

Points to be remembered while carrying out enquiry, i.e. impartial approach, no preconceived notion, systematic investigation, process of elimination, arriving at a logical conclusion, examination and cross-examination of witnesses, recording of evidences.

3

S-3/A-4 Writing of Enquiry Report:List of members and president of enquiry committee,Description of accidentDescription of site of accident,Detailed statements of evidences takenConclusion arrived at,Statement of damages, with cost, Sketch illustrating accident,Findings of enquiry,Recommendations,Rider, if any.

3

S-3/A-5 Disposal of Enquiry Report 1S-3/A-6 Disciplinary action taken against the staff held responsible for

the accident, Maintenance of accident records at Station and DRM Office

1

S-3/A-7 Group exercise 2TOTAL 12

SERIAL CIRCULAR NO.13/2001Circular letter No.P(R)535/II dated 19.1.2001.

Copy of Board’s letter E(NG)I/99/PM1/28 dated 18.12.2000 is published for information, guidance and necessary action. Board’s letters dated 9.12.98,9.12.999 and 13.12.99 quoted therein were circulated as SC Nos 31.99, 99/99, and 6/2000, respectively.

Copy of Board’s letter E(NG)I/99/PM1/28 dated 18.12.2000(RBE No.211/2000)

Sub: Regulation of promotion on adhoc basis.

16

…

In terms of Para 216 A of Indian Railway Establishment Manual Vol.I (1989 Edition) as modified vide Advance Correction Slip No.65 and 72 issued under this Ministry’s letters No.E(NG)I/94/PM1/10 dated 9.12.98 and 19.2.99, selections/suitability tests/trade tests should be conducted timely so as to obviate the need for making adhoc promotions both in selection and non-selection posts. While there should be no adhoc promotions may be made in leave vacancies and short duration vacancies upto 4 months against selection posts. Normally, no adhoc promotion should be made against regular vacancies. It is becomes inescapableto make adhoc promotion against regular vacancy warranted by such circumstances as Court’s orders etc., such promotion should be allowed only with the prior personal approval of the Chief Personnel Officer who should satisfy himself with reasons for non-finalisation of the selections before according his sanction. In any case , such arrangements should not be allowed to last over six months except in exceptional circumstances like where a panel cannot be formed because of Court’s Stay Order etc.

2. The instructions regarding holding of regular selections/suitability tests/trade tests to avoid promotions and the need to follow the provisions in the Manual as stated above in ordering such promotions wherever inescapable were reiterated vide Board’s letter of even number dated 13.12.1999.

3. The National Federation of Indian Railwaymen in a letter to the Board dated 13.12.99 referred to above have created confusion on the Zonal Railways and the Railway Administrations are resorting to reversion of adhoc promotees on completion of 4 months of the initial adhoc promotion. The issue was also raised by the Federation in the PNM meeting with Board held on 23-24/10-2000.

4. The Board wish to clarify that allowing continuation/extension of initial adhoc promotion by CPO in accordance with the provisions contained in Para 216A of the Manual as referred to above does not constitute grant of second /double adhoc promotion.

SERIAL CIRCULAR NO.14/2001Circular letter No.P(R)436/IREM/III dated 19.1.2001.

Copy of Board’s letter E(W)2000/WE-2/2 dated 7.12.2000 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(W)2000/WE-2/2 dated 7.12.2000( RBE No.212/2000)

Sub: Amendment of provisions relating to Holiday Homes- Chapter –XXII of Indian Railway Establishment Manual, Volume II ( Revised Edition –1990)

…In exercise of powers conferred by proviso to Article 309 of the Constitution , the President is

pleased to direct the Rules 2220 and 2224 of Chapter XXII ( Section-C) of Indian Railway Establishment Manual, Volume-II be amended as per enclosed Advance Correction Slips No.7 & 8 respectively.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways.IREM, VOL.II (REVISED EDITION-1990) ADVANCE CORRECTION SLIP NO. 7

Chapter –XXII (Staff Welfare) Section –C (Holiday Homes)Para 2220 may be modified as follows:

Amount of ‘Rs.50,000/’ appearing in Sub-paras (i) and (iii) may be amended to read as ‘Rs.10 lak (Rupees ten lakh only)’ and amount of ‘Rs. 150 per month’ appearing in Sub-para (i) may be amended to read as ‘Rs.5000 (Rupees Five thousand only) per month’. (Authority: Bd’s Lr.No.E(W)2000/WE-2/2 dated 7.12.2000)

IREM, VOL.II (REVISED EDITION-1990) ADVANCE CORRECTION SLIP NO. 8Chapter XXII-(Staff Welfare) Section –C (Holiday Homes)

17

Para 2224 may be substituted by the following:

Para 2224(i): The charges for occupation of the Holiday Homes are as follows:-

Serving Employees Charges per suite per day

(a) Gazetted Officers Rs.25/-(b) Group’C’ Rs.12/-(c) Group “D’ Rs.5/-

Retired Employees

(a) Officers above JAG Rs.75/-(b) Officers upto and inclusive of JAG Rs.35/-(c) Group’C’ Rs.25/-(d) Group ‘D’ Rs.12/-

Para 2224(ii) : As far as possible, Group-D staff, both serving and retired, should be provided the lowest type of accommodation; where such accommodation is not available, they may be provided the next type of accommodation at charges applicable to the lower type of accommodation.

(Authority: Bd’s Lr.No.E(W)2000/WE-2/2 dated 7.12.2000)


Copy of Board’s letter E(NG)I/97/DP/12 dated 18.12.2000 is published for information, guidance and necessary action. Board’s letter dated 1.11.89 quoted therein were circulated as SC No7/90.

Copy of Board’s letter E(NG)I/97/DP/12 dated 18.12.200 (RBE No.218/2000) SC No 1 to MC No.40.

Sub: Extension of deputation period of non-gazetted Railway employees with Public Sector Undertakings beyond 3 years.

…

In terms of the instructions contained in this Ministry’s letter No.E(NG)I/89/DP/24 dated 1.11.1989, as reiterated in individual cases from time to time, the proposals for obtaining competent authority’s approval to the extension of deputation period of non-gazetted Railway employees with RITES/IRCON/CONCOR/CRIS are required to be submitted well before the expiry of the three-year or four-year period, as the case may be. It has been specially laid down that such proposals should be made to the Board by the borrowing organisation along with concurrence for such extension from the Zonal Railway /Production Unit concerned, at least three months before the expiry of the sanctioned deputation period. In no case should competent authority’s approval be taken for granted or presumed and the employee should be taken for granted or presumed and the employee should invariably be repatriated if approval for extension is not received before expiry of the approved period of deputation.

2. However, it has come to the notice of the Board that:

(a) Proposals are not submitted in due time.(b) Relevant columns in the prescribed proforma are left blank.(c) The employee on deputation are shifted from one project to another.(d) Concurrence of the parent Railway/PU is not obtained before sending the proposal to the Board.(e) Instructions of the Ministry to repatriate the employee concerned, wherever proposals for extension are not approved are disregarded..

3. In a recent case, the Minister of Railways has taken a serious view of the lapses brought out above. The Ministry of Railways, therefore, wish to reiterate that their extant instructions on the subject

18

must be scrupulously observed without any default. A mechanism should also be devised to ensure that authorised extension of deputation terms do not occur in future.

SERIAL CIRCULAR NO.16/2001Circular letter No.P(R)436/R.II dated 19.1.2001.

Copy of Board’s letter E(NG)I-96/AP-2 dt. 18.12.2000 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)I-96/AP-2 dated 18.12.2000 ( RBE No.219/2000)

Sub: Amendment to Indian Railway Establishment CodeVol. 5thEdition, 1985 ( reprint edition 1995)

In exercise of powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to decide that the Indian Railway Establishment Code Vol.I, 5 th Edition 1985 ( reprint edition 1995) may be amended as in Advance Correction Slip No.79 enclosed.

INDIAN RAILWAY ESTABLISHMENT CODE VOLUME I5TH EDITION 1985 [ REPRINT EDITION – 1995]

Advance Correction Slip No.79Chapter 2: General Conditions of Service:

In Rule 244 substitute the following for the existing Railway Ministry’s decision (2):

“ (2) The lien of a permanent Railway servant appointed under another Central /State Government or office may be retained on the Railway for a period of two years (three years in exceptional cases) If he is not permanently absorbed within this period in the new post, he should immediately on expiry of the said period, either resign from the Railway service or revert to his parent office. Applications should be forwarded only if an undertaking to abide by these conditions is given by the staff concerned”

(Authority Bd’s letter No. E[NG]II/68/AP/6 dated 19-5-72 , E[NG] II-69/AP/21 dated 7-3-75 and E[NG]I-96/AP/2 dated 18-12-2000)

SERIAL CIRCULAR NO.17/2001Circular letter No.P(R)563/III dated 19.1.2001.

Copy of Board’s letter E(NG)II/95/RR-1/26 dated 21.12.2001 is published for information, guidance and necessary action. Board's letter dt. 19.6.97 quoted therein was circulated as S.C.No. 134/97 dated 6.8.97.

Copy of Board’s letter E(NG)II/95/RR-1/26 dated 21.12.2000(RBE No.222/2001)

Sub: Age relaxation to the residents of the State of Jammu and Kashmir.…

Kindly refer to this Ministry's letter of even number dated 19.6.97, forwarding therewith a copy of the Notification No.15012/7/91 Estt(D) dated 10.4.97 issued by Ministry of Personnel, Public Grievances & Pensions ( Deptt. of Personnel and Training ) on the subject quoted above.

Department of Personnel and Training have issued a further notification of same number dated 27.12.99, extending the relaxation of age limit in favour of the residents of the State of Jammu and Kashmir for appointment to Central Civil Services and Posts for a further period of two years beyond 31.12.99, ie., upto 31.12.2001. A copy of the same is enclosed for guidance and compliance.

19

Copy of Ministry of Personnel , Public Grievances and Pensions (DOP&T),Government of India's Notifications No.15012/7/91-Estt(D) dated 27.12.1999.

NOTIFICATION

G.S.R. (E) In exercise of the powers conferred by the proviso to article 309 and clause (5) of article 148 of the Constitution, and after consultation with the Comptroller and Auditor General of India in relation to the persons serving in the Indian Audit and Accounts Department, the President hereby makes the following rules to amend the Residents of the State of Jammu and Kashmir (Relaxation of upper age limit for Recruitment to Central Services and Posts) Rules, 1997 namely.

1 (1) These rules may be called the Residents of the State of Jammu and Kashmir ( Relaxation of Upper Age limit for Recruitment to Central Civil Services and Posts) Amendment Rules, 1999.

(2) They shall come into force on the date of their publication in the Official Gazette.

In sub-rule (3) of rule 1 of the Residents of Jammu and Kashmir ( Relaxation of Upper Age Limit for Recruitment to Central Civil Services and Posts ) Rules, 1997, for the figures '1999' the figures '2001' shall be substituted.

FOOT NOTE: The Principal Rules were published in the Extraordinary Gazette of India vide Notification No.GSR 208(E) dated 10th April 1997.

SERIAL CIRCULAR NO.18/2001Circular letter No.P(PC)464/GAZ dated 29.1.2001.

Copy of Board’s letter E(G)99/FE-1/8 dt. 29.2.2000 is published for information, guidance and necessary action. Board’s letters dated 29.4.88 quoted therein was circulated as S.C.No 79/97.

Copy of Board’s letter No.E(G)99/FE-1/8 dated 29.2.2000 ( RBE No.33/2000)

Sub: Recommendation No.67 of the Railway Accident Enquiry Committee – inclusion of Pacific Telecommunications Council – India Foundation in the list of recognised Institutes.

…Ministry of Railways have reviewed the matter and have decided that Pacific

Telecommunications Council – India Foundation , Suite 306-307, Competent House, 7, Nangal Raya Business Centre ( Near Delhi Cantt. Flyover), New Delhi – 110046, Telefax; + 91-11-5619924 FAX : + 91-11-5554103, Pager; (+ 91-11)9632-135950, 134347, be incorporated at the end of Annexure-A circulated by Board’s letter No.E(G)83 FE-1-4 dated 29.4.88. This will entitle Railway Officials to 90% reimbursement of membership fee towards membership of Pacific Telecommunications Council- India Foundation.

This issues with the concurrence of the Finance Directorate of Ministry of Railways.

SERIAL CIRCULAR NO.19/2001Circular letter No.P(R)673/I dated 29.1.2001.

Copy of Board’s letter E(MPP)2000/3/1 dt. 9.5.2000 is published for information, guidance and necessary action.

Copy of Board’s letter E(MPP)2000/3/1 dt. 9.5.2000 (RBE No.84/2000)

Sub: Derailment of 539 UP Intercity Fast Passenger at Teghra Station of Sonepur Division of North Eastern Railway on 19.9.99.

…The recommendations made by CRS, North Eastern Circle vide para 9.4 in his final report on

the above subject are reproduced below:-

20

Para 9.4: Training of Controllers

Before any person is posted to perform the Control duties as Section/Deputy/Chief Controller, he should be given adequate intensive training for working in the Control office which should include duties in accident management.

In this connection Railways should ensure that staff posted to perform the Control duties should undergo training as specified in the " Stagewise Training of Group 'C' and 'D' staff of Traffic Transportation Department" which was circulated to the Railways vide Board's letter No.E(MPP) 96/3/8 dated 23.4.99.

The concerned Training Managers should periodically ascertain from the training centres, the effectiveness of the training imparted to this category of staff and feed back sent to the Board's office as well.

SERIAL CIRCULAR NO.20/2001Circular Letter No.P ( R ) 411 dt. 29.1.2001

Copy of Board’s letter No.E(W)2000/WE-2/2 dated 14.12.2000 is published for information, guidance and necessary action.Board’s letter dated 7.12.2000 quoted therein was circulated as SC No.14/2001.

Copy of Board’s letter No.E(W)2000/WE-2/2 dated 14.12.2000 (SC No.1 to MC No.2/90)

Sub: Holiday Homes.Ref: Board’s letter No.E(W)2000/WE-2/2 dated 7.12.2000.…

In terms of Advance Correction Slip No.7 & 8 to IREM Vol.II issued vide Board’s letter referred to above ( RBE No.212/2000) , thereby amending provisions regarding Holiday Homes, paras –2( c ):, 2 ( d): 2 ( f) and 3 (a) to ( d) of the Master circular on 2/90 on “ Holiday Homes” issued under Board’s letter No.E(W)90/WE-2/2 dated 6.9.90 may be modified and substituted by the following :-

2 (c) The Railway Administrations are authorised to incur an outlay not exceeding Rs.10,00,000 ( Rupees Ten Lakhs only each and if a building is hired, to incur recurring expenditure not exceeding Rs.5,000 ( Rupees Five thousand only) permonth as rent each case. The terms of hire should be not to involve the Railway in long-term or indefinite liability beyond one or two years on each occasion.

2(d) There should be three types of accommodation viz., for Gazetted Officers; Group-C and Group-D.

2(f) Railway Administrations are empowered to providethe necessary essential equipment, such as utensils, furniture and recreational facilities, etc., the cost of which should also be within the ceiling limit of Rs.10,00,000 /- (Rupees Ten Lakhs only) referred to at ( c) above.

3(a) Lodging charges to be recovered from serving Railway Officers and Staff:Charges per suite per day

(a) Gazetted Officers Rs.25/-(b) Group’C’ Rs.12/-(c) Group “D’ Rs.5/-

3(b) Charges to berecovered from Retired Railway servants: Charges per suite per day

(a) Officers above JAG Rs.75/-(b) Officers upto and inclusive of JAG Rs.35/-

21

(c) Group’C’ Rs.25/-(d) Group ‘D’ Rs.12/-

The revised charges for occupation of holiday homes would be effective frrom Ist January,2001.

This issues with concurrence of Finance Directorate of the Ministry of Railways.


Copy of Board’s letter E(NG)2000/RC-4/WR/3 dated 4.1.2001 is published for information, guidance and necessary action. Board’s letters dated 17.9.98,4,12,98 & 21.9.2000 quoted therein were circulated as S.C Nos.263/98, 110/99 & 204/2000, respectively.

Copy of Board’s letter E(NG)2000/RC-4/WR/3 dated 4.1.2001 ( RBE No.222/2000)SC No.38 to MC No.32.

Sub: Procedure for recruitment of Group ‘D’ staff.…

Instructions have been issued vide Board’s letter No.99/E/RRB/25/11 dated 21.9.2000 that recruitment to Group ‘D’ posts should henceforth be done directly by the Zonal Railways/Units concerned, as was the practice prior to 21.4.1999. In continuation of the same, the following guidelines are issued regarding the procedure to be followed for recruitment. These guidelines should be followed for all future recruitments of Group ‘D’ staff.

2.0 RECRUITMENT UNIT:

2.1 The unit of recruitment will be a Division/Workshop/Production Unit and requirement of all departments within the unit and for all categories as well, will be clubbed together for the purpose of Group ‘D’ recruitment. As many recruitment units as possible maybe clubbed together for a recruitment on each Railway, so as to ensure recruitment of required number of candidates within a reasonable amount of expenditure.

2.0 PERIODICITY OF RECRUITMENT

2.1 Recruitment should be done at intervals of approximately two years.2.2 The vacancies may be counted as on 30th of June or 31st of December of each year and the anticipated vacancies to be added will be for the period of next two years, duly taking into account the reservation rules.

2.0 ELIGIBILITY CRITERIA

2.1 The educational qualification for recruitment to all Group ‘D’ categories in the Railways shall be Class VIII passed as already stipulated in Railway Board’s letter number E(NG)-II/98/RR-I/107 dated 4.12.1998.2.2 The age for recruitment should be as per extant instructions, with relaxations for specified categories as admissible under specific orders issued by the Railway Board from time to time.

5.0 APPROVAL FOR OPEN MARKET RECRUITMENT

5.1 Existing directives for obtaining Board’s prior approval for filling up Group ‘D’ vacancies through open market recruitment will continue to apply.

6.0 METHOD OF RECRUITMENT

6.1 The procedure laid down in para 179 of IREM-Vol.I shall be followed for recruitment in Group ‘D’ categories, subject to the modifications contained in Railway Board’s letter No.E(NG)II/96/RR-1/62 dated 17.9.98 issued in reference to Supreme Court Judgement in the case of Excise Superintendent, Malkapatnam, Andhra Pradesh Vs. KBN Visweshwara Rao and others , which

22

provides for publication of recruitment notice in ‘Employment News’ besides issue of such notices of Employment Exchanges, recognised Associations of SC STs & display on Notice Boards etc.6.2 Wherever considered necessary, the General Managers may introduce written screening test as a method of selection. In other cases, selection will be held through viva-voce test of all the eligible candidates. In both the cases, the selected candidates shall be subjected to a physical efficiency test.6.3 The detailed procedure to be adopted for conduct of selection for recruitment to Group ‘D’ posts shall be as per the guidelines given in Annexure-I.7.0 EMPLOYMENT NOTICE.

7.1 Employment Notice should be advertised in Rozgar Samachar/Employment News giving full details regarding:- Recruitment Unit Posts for which recruitment is to be conducted alongwith reservation details Age limits; including relaxation provisions. Pay scales and minimum emoluments expected at the beginning of employment. Places of posting, which should also indicate liability of serving anywhere on the Railway. Examination Fees. Mode of application. Closing date for submission of application. Choice of language/for question paper ( incase of written / screening test) Mode of examination; Whether through Written test or viva-voce test. Physical efficiency test standards. Medical test standards. Railways’ right to hold additional/Supplementary examinations or re-examination for all or some of the candidates. Any other relevant information.7.2 In the case of written/ screening test, Hindi and English shall be the languages in which question papers will be printed. Candidates should indicate their preference regarding the language of question paper in their applicaton.7.3 Brief indicative advvertisements will be given in at least two local newspapers for wider coverage. The indicative advertisement will draw attention to the detailed employment notice published in RozgarSamachar/Employment News. In addition, the employment notice will be sent to the nearby employment exchanges and recognised Associations of SCs and STs. The notice should also be sent to Special Employment Exchanges and the Vocational Rehabilitation Centres in the case of posts reserved for ex-servicemen. Copies of these notices should also be exhibited on Notice Boards outside railway offices etc. situated in the area of recruitment.

8.0 MODE OF APPLICATION

8.1 Candidates should apply on plain paper, as per format indicated in employment notice. Fees may be charged ( including postal charges) @ Rs.40/- per candidate. However, SC/ST candidates will not pay any fee, except Rs.10/- towards postal charges.

8.2 A candidate should mention the recruitment units and posts applied for, in order of his preferences, in his application. Final allotment of post, if empanelled, may be done taking into account his preference and his merit position.

8.3 Each recruitment shall be conducted under the supervision of an officer, not below the rank of JA grade ( hereafter called Controller of Recruitment).When two or more recruitment units are clubbed together, the General Manager may nominate this officer and he may be located in one of the Divisions or Headquarters. When recruitment is made for a single recruitment unit, the Sr DPO/Dy.CPO of the unit may function as ‘Controller of Recruitment’.

8.4 ‘Controller of Recruitment’ shall be responsible for inviting applications and overseeing the selection process. The ‘Controller of Recruitment’ shall be assisted by a Sr. Scale Officer or an Assistant Officer belonging to the Personnel Department who may be assigned exclusively to this work along with nucleus staff

10.0. APPLICATON PROCESSING.

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10.1 ‘The Controller of Recruitment’ shall have the right to reject any application. However, the reasons for rejection would have to be recorded on the application. The officer assisting the ‘Controller of Recruitment’ may endorse these reasons.10.2 There shall not be any discrimination on ground of gender.10.3 Name, father’s name, address, and community of each candidates should be entered in a computer database along with any other information considered relevant. Either the Railway’s own computers may be used for this purpose or an outside computer agency can be engaged, if required.

9.0 ISSUE OF CALL LETTERS TO CANDIDATES.

XI.1 Roll numbers may be generated on the computer and call letters should also be generated through the computers. The call letters should be posted under certificate of posting, at least one month before the date of examination/interview.XI.2 In recruitments where written test has been decided to be held, separate ‘Instructions to Candidates’, containing detailed guidelines on how to fill the answers, roll number etc. and a sample OMR( Optical Mark Recognition) answer sheet printed on plain paper, should be enclosed with the call letter.

12.0 PREPARATION OF PANELS

12.1 ‘Controller of Recruitment’ shall prepare a select list in order of merit, for all candidates who qualify for empanelment, subject to their being declared suitable in physical efficiency test. After the conduct of physical efficiency test, he shall prepare the final panel. Thereafter, he shall prepare individual panels for individual posts after taking into account the merit position and preferences of individual candidates. These panels will be put up to the competent authority for approval.12.2 The currency of the panel shall be for a period of two years from the date of publication. General Manager may exercise his authority to extend the life of panel by one year in case the panel is not exhausted within two years.13.0 Railway may appoint candidates from the same select list within two years for replacements of candidates who may fail to join, those who may fail in medical examination and also in lieu of candidates who may leave the job within two years. In addition any additional unforeseen vacancies may also be filled up, with the personal approval of General Manager, by picking up additional candidates; in order of merit from the available select list, within two years.14.0 Any other specific instructions, issued by Railway Board, not covered in these guidelines will continue to apply.

ANNEXURE-I

PROCEDURE FOR RECRUITMENT TO GROUP ‘D’ POSTS GUIDELINES

1. Wherever considered necessary, theGeneral Manager mayintroduce written scrrening test as a method of selection. In the other cases, the selection will be held through viva-voce test of all the eligible candidates. In both the cases, the selected candidates shall be subjected to a physical efficiency test.

3. CONDUCT OF WRITTEN SCREENING TEST

2.1 Candidates may be selected for recruitment through a two stage written test. Question papers for both preliminary, as well as final test shall be based on Class VIII standard. However, no question shall be asked for checking proficiency in language. Question paper should be entirely on the objective type for both preliminary as well as final tests. Question papers shall be printed in Hindi and English.

2.2 Answer scripts shall be readable on Optimal Mark Readers (OMR) and evaluation of answer scripts shall be on computers.

2.3 Minimum pass marks for preliminary as well as final test may be 30% for General Candidates and 20% for SC./ST and OBC candidates.( Minimum pass marks mean marks obtained in preliminary test below which a candidate cannot be called for final test or marks obtained in final test below which a candidate’s name cannot be included in the select list for drawing of panels) In order to eliminate the advantage of guess work, one mark maybe deducted for three wrong answers ( assuming choice of answers in objective type question papers in four in each question).

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2.4 Results of the preliminary test should be tabulated in order of merit of candidates. Thereafter, names of candidates equal to ten times the number of vacancies should be picked up, while exercising due care to ensure adequate availability of candidates to meet requirements of reservations.

2.5 The applications of all candidates selected for the final stage of test should be scrutinized now, for checking their eligibility. The names of ineligible candidates should be struck out before publication of results, and the roll numbers of the successful candidates should be published in Rozgar Samachar/Employment News. Simultaneously written intimation should also be sent to these candidates alongwith call letters for the final test.

3. VIVA-VOCE TEST

3.1 In the cases where it is not considered necessary to introduce written screening test, the selection will be done through viva-voce test which shall be conducted in accordance with the extant guidelines.

2.3 The selection committee shall consist of only the serving railway officials and no non-railway officials will be included. It may be ensured that the committee includes one member each from SC/ST, OBC and Minority Communities.

3. PHYSICAL EFFFICIENCY TEST

4.1 The candidates who become due for empanelment on the basis of the result of the final written screening test or the viva-voce test, as the case may be, shall be subjected to a physical efficiency test to assess their physical fitness for the post. It will only be a qualifying test. Merit lists, for the purpose of empanelment, shall be decided on the basis of marks obtained in the written test or the viva-voce test, as the case may be.

4.2 Physical efficiency test standards shall be prescribed, having regard to the nature of duties involved for the posts advertised for recruitment, by the General Manager. However, the physical efficiency test shall be same for all categories for which a common selection is conducted.

4.3 Physical efficiency test may be supervised by a committee of three railway officers, who will be nominated by General Manager. One of these officers will be nominated as the Convener. At least one of these three should be a medical officer. The officers conducting the physical efficiency test shall advise the result of the test to the ‘Controller of Recruitment’ immediately after completing the tests.


Copy of Board’s letter E(NG)2000/RC-4/WR/3 dated 4.1.2001 is published for information, guidance and necessary action.Board’s letter dated 3.2.98 quoted therein was circulated as S.C No.68.98.

Copy of Board’s letter No.E(W)2000/RC-4/WR/3 dated 4.1.2001( RBE No.2/2001)

Sub: Engagement of retired Railway employees on daily remuneration basis.…

Please refer to Board’s letter No.E(NG)II/97/RC-4/8 dated 3.2.98 regarding revision of rates for engagement of retired Railway employees on daily remuneration basis. On a clarification sought from Western Railway , the issue of rates for engagement of retired Railway employees in offices/Workshops observing six days a week with weekly working of 40 hours has been under consideration of the Board. It has now been decided that the effective rates for engagement of retired Railway employees in Offices/Workshops observing six days a week with weekly working of 40 hours will be as under :Posts in Grade Prescribed daily ratesRs.3050-4590 & Rs.4000-6000 Rs.71 per dayRs.4500-7000 & Rs.5000-8000 Rs.96 per dayRs.6500-10500 & 7450-11500 Rs.142 per day

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The above rates will be effective from the date of issue of this sanction letter.The rates for offices observing five day week will however, continue as circulated bide Board’s

letter dated 3.2.1998.

This issues with the concurrence of Finance Directorate of Ministry of Railways ( (Railway Board)


Copy of Board’s letter E(NG)II/2000/RC-2129 dated 11.1.2001 is published for information, guidance and necessary action. Board's letter dated 28.7.71 and 17.7.92 quoted therein were circulated as SC Nos. 228/71 and 105/92, respectively.

Copy of Board’s letter E(NG)II/2000/RC-2129 dated 11.1.2001(RBE No.5/2001) SC No.7 to MC No.13

Sub: Typewriting test -Exemption in the case of Physically Handicapped.…

Attention is invited to instructions contained in Board's letter No.E(NG)II/92/CD/1 dated 17.7.92 stipulating inter-alia that the future direct recruits from open market to the categories of clerks and senior clerks should possess typing proficiency of 30w.p.m. in English or 25 w.p.m in Hindi as an essential qualification besides the prescribed educational qualification.

Attention is also invited to the instructions contained in Board's letter No.E(NG)III/71/RR-1/18 dated 28-30/7/71 laying down the standards for the shorthand tests and transcription time for selection to the posts of Stenographers .

The matter regarding relaxation for qualifying in the typing test/stenography test in respect of candidates being considered against physically handicapped quota to the posts of Junior Clerks/Senior Clerks was under consideration of the Board.

Board after due consideration have decided that hence-forth, such of those candidates who fail to qualify in the typing test/Stenography test, may be called for the viva-voce and if they qualify in the same, they may be allowed to be appointed provisionally, subject to the condition that they will qualify in the typing test/stenography test within a period of two years from the date of appointment.

SERIAL CIRCULAR NO.24/2001Circular letter No.P(PC)487/V/97/Vol.IV dated 13.2.2001.

Copy of Board’s letter PC/V/98/DAC/1(Pt.4) dated 30.1.2001 is published for information, guidance and necessary action. Board’s letter dated 12.12.91 quoted therein was circulated as SC No. 177/91.

Copy of Board’s letter PC/V/98/DAC/1(Pt.4) dated 30.1.2001

Sub: Allotment of revised pay scales to certain categories of staff.…

The Ministry of Railways, with the approval of the President, have decided that the pay scales allotted to certain categories of staff consequent to the implementation of the recommendations of the V Central Pay Commission, as given in the annexure should be amended , subject to the conditions applicable to respective categories, as indicated therein.

2. Date of effect: - These orders take effect from the date of issue.

3. Pay fixation:- Pay fixation of the concerned staff would be done in accordance with the FR-23(1317-IREC-Vol.II(1987-Edition) and FR22(I)(a)2) (Amended Rule -1313(I)(a)(ii) circulated as ACS No.14 to

26

IREC Vol.II, 1987 Edition vide Board's letter No.F(E)II/89/FR-1/1 dated 12.12.1991) read with Audit instructions (1) below FR-22. In other words, the pay of the incumbents would be fixed at the stage of the time scale, which is equal to his existing pay, or, if there is no such stage, the stage next above his pay in respect of the old post held by him on regular basis. Provided further that in case where pay fixed at the same stage , the next increment will be drawn on the date of increment in the pre-revised V CPC scale and in cases where pay is fixed at the higher stage, he shall get his next increment on completion of the period when an increment is earned in the revised time scale. When pay is drawn at the maximum of the old scale and there is an equal stage in the revised scale Audit Instructions (1) below FR-22 will have to be taken care of while determining next increment in the revised scale.

ANNEXURE

S.No

Category Present scale Rs.

Revised Scale Rs.

1 Rates Inspectors/* Coal Inspectors/Weigh Bridge Clerks

4500-7000/5000-8000 5000-8000/5500-9000

2 Midwife/Auxiliary Nurse-cum-Midwife

4000-6000 4500-7000

3. Statistical Inspectors 4500-7000/5000-8000 5000-8000/5500-90004 Typists 4500-7500/5000-8000 5000-8000/5500-90005. Movement Inspectors

* 4500-7000/5000-8000 5000-8000/5500-9000

6. Sr.Wireless Operator/Inspector Wireless

4500-7000/5000-8000 5000-8000/5500-9000

7. Housekeeper in Oak Grove School, Jharipani

4000-6000 4500-7000

* Note : 25% of the vacancies in the categories of Rates Inspectors and Movement Inspectors in scale Rs. 5500-9000 will be filled by recruitment of Apprentices in accordance with the procedure laid down in para 125 & 130 of IREM 89 edition as amended from time to time.

SERIAL CIRCULAR NO.25/2001Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 13.2.2001.

Copy of Board’s letter F(E)III/99/PN1/12 dated 12.1.2001 is published for information, guidance and necessary action. Board’s letter dated 8.2.2000 quoted therein was circulated as SC Nos 53/98.

Copy of Board’s letter F(E)III/99/PN1/12 dated 12.1.2001(RBE No.6/2001)

Sub: Revision of pension in respect of post 1.1.1996 pensioners.…

Instructions were issued vide Board’s letter of even number dated 8.2.2000 clarifying that the amount of pension sanctioned to the Railway servants retired on or after 1.1.1996 based on the revised scales of pay should not be reduced if the initially allotted revised scales of pay have been replaced by improved scales of pay, and the pay re-fixed downwards. These clarifications are in accordance with Rue 90 of Railway Services (Pension) Rules,1993, which prohibits downward revision of pension except on account of detection of clerical error subsequently. Board’s letter dated 8.2.2000 referred to above does not have a mention about the effect of downward refixation of pay on DCRG and leave encashment. The matter has been considered by the Board and the position is clarified as under:

2. Whereas pension is determined on the average emoluments drawn during the last ten months of service, DCRG and leave encashment are calculated on the basis of emoluments drawn immediately before retirement. The pay finally refixed on the improved scales of pay is the pay actually drawn by the Railway servant and the pay together with dearness allowance admissible thereon at the time of retirement constitute emoluments for the purpose of calculation of ?DCRG and leave

27

encashment. In view of this, DCRG and leave encashment calculated otherwise than on the basis of these clarifications would required to be re-calculated accordingly.

3. Where, on re-computation of DCRG and leave encashment on the basis of the above clarification, any amount of over-payment becoming recoverable, the same may be adjusted against the payments, if any, due to the retired Railway servants. On the other hand, if no payment is due to the retired Railway servants, but the over payments already made on account of DCRG and leave encashment is recoverable, the concerned retired railway servants may be instructed, in writing, to retired the excess amount due to Railways within a period of 15 days from the date of receipt of communication and if the instructions are not complied with by them, the amount due to the Railways may be recovered in one or more instalments from the dearness relief admissible on pension without any further notice.


Copy of Board’s letter F(E)III/98/PN1/2 dated 12.1.2001 is published for information, guidance and necessary action. Board’s letters dated 10.3.98 and 23.3.2000 quoted therein were circulated as SC Nos 73/98 and 77/2000, respectively.

Copy of Board’s letter F(E)III/98/PN1/2 dated 12.1.2001(RBE No.8/2001)

Sub: Implementation of the Govt. decision in the recommendation of the V CPC regarding the retirement benefits - revision of pension of pre-86 pensioners/family pensioners - clarifications regarding.

…A copy of Ministry of Personnel, Public Grievances and Pension, , Department of Pension

and Pensioners' Welfare O.M.No.45/86/97-P&PW(A) dated 19.12.2001 is circulated for information and guidance. These instructions shall apply mutatis mutandis on the Railways also.

2. Department of Pension and Pensioners' Welfare O.M.No.45/86/97-P&PW(A) dated 10.2.98 and 19.3.99 were circulated /adopted on the Railways vide Board's letter of even number dated 10.3.98 and letter No.F(E)III/98/PN1/12 dated 23.3.2000 respectively.

…

Copy of Ministry of Personnel, Public Grievances and Pensions, Department of Pension and Pensioners' Welfare Letter No.45/86/97-P&PW(A) dated 19 -12-2000.

OFFICE MEMORANDUM

Sub: Implementation of the Govt. decision in the recommendation of the V CPC regarding the retirement benefits - revision of pension of pre-86 pensioners/family pensioners - clarifications regarding.

…

The undersigned is directed to refer to this Deptt's O.M.of even No.dated 10th Feb.1998 as amended from time to time and the clarificatory O.M. dated 19th March,88 on the above subject and to say that a number of representations regarding treatment of stagnation increment/special pay/deputation pay etc. while notionally fixing the pay on 1.1.86 for calculation of pension in terms of orders cited above were received from various Ministries/Departments. Of Govt. of India as also of Individual pensioners and Pensioners associations. The matter has been reconsidered in consultation with Ministry of Finance, Deptt. of Expenditure which has notified the CCS(RP)Rules,1986. In supersessin of this Deptt's O.M dt. 19th March,99 the following clarifications are issued.

POINTS RAISED CLARIFICATION1.Stagnation increment whether stagnation increment is to be taken into account while fixing pay of retired Govt.

In so far as employees who retired prior to 1.1.86, their pension is required to be updated by fixing their pay as on 1.1.86 by adopting the same formula as for serving employees and as per the CCS (RP)/Rules. Stagnatino increment if any earned by pre-86 retirees should be taken into account for the purpose of notional fixation. Such of those pre-86 retireeswho retired after having drawn pay at the minimum of the scale as per IIIrd CPC

28

servants on notional basis.

for a year or more will be entitled to an additional increment as per Ivth CPC scales as on 1.1.1986 (Proviso 3 of rule 8 ibid). Similarly for those who have received an adhoc increment on their stagnation at the maximum for two years or more at the time of their retirement will also be entitled for an additional increment as on 1.1.1986 (Proviso 4) . This in effect will mean that pre-86 retirees will be treated as if they were in service on 1.1.86 for the purpose of notional fixation of pay so as to ensure complete parity.

2. Treatment of special pay

The element of special pay will only be taken into account for notional fixation as on 1.1.1986 in those cases where the Ivth CPC has recommended the replacement of the applicable pre-revised scale with special pay by a revised scale without special pay . Since special pay ceased to be reckoned for the purpose of pensionary benefits after 1.1.86, this element was to be excluded for the purpose thereafter and as such should not be included for updating the pension of pre-86 retirees.

3. Anomaly in calculation of pension of those who retired between 1.1.86 to 30.9.86

In view of the notional fixation of pay as on 1.1.86, consolidation thereafter of the basic pension and stepping up this pension to wherever it is less than 50% of the minimum of the revised scale of pay of pay to 50% of the minimum of the revised scale on 1.1.96, no changes in pension formula are being proposed in respect of calculation of pension of Govt. servants who retired between Jan. and Sept. 1986.

2. All the Ministries/Deptts. Of Govt. of India are advised to take note of the above clarifications and suo-moto revise the pension of the affected persons without waiting for any applications from the pre-1986 pensioners/family pensioners . They are also advised to dispose off the representations received by them from pensioners on the above issues without making any reference to this Deptt.

3. This issues with the approval of Ministry of Finance, Deptt. of Expenditure vide I.K.No.212/EV/2000 dated 6.9.2000.

4. In their application to the employees of the Indian Audit and Accounts Department, these orders issue in consultation with Comptroller and Auditor General of India.

5. Ministry of Agriculture etc. are requested to bring thecontents of these orders to the notice of Controller of Accounts/Pay and Accounts Office and Attached and Subordinate Offices under them on a top priority basis.

SERIAL CIRCULAR NO.27/2001Circular letter No.P(R)407/VIII dated 16.2.2001.

Copy of Board’s letter E(NG)/II2001/SB/2 dated 4.1.2001 is published for information, guidance and necessary action. Board’s letters dated 29.1.91 and 4.12.92 quoted therein were circulated as MC No.20 and S.C No.162/92, respectively.

Copy of Board’s letter E(NG)/II2001/SB/2 dated 4.1.2001 (RBE No.3/2001)

Sub: Engagement of Substitutes on Railways – need for exercising control – guidelines regarding.

…

The Railway Board have issued detailed instructions on the subject of engagement of Substitutes from time to time. Consolidated instructions were reiterated to the Railways vide Board’s letter No.E(NG)II/90/SB/10/Master Circular dated 29.1.1991 ( i.e. Master Circular No.20/1991), as modified vide letter of even number dated 4.11.1992.

2. ‘Substitutes’ refer to persons engaged in Railway Establishments against posts falling vacant because of absence on leave or otherwise of Railway servants which cannot be kept vacant

29

3. Ordinarily, occasions should not arise for engagement of substitutes, as adequate leave reserves have been provided in practically all categories of Railway servants. Situations may, however, arise at times, when owing to abnormally high rate of absenteeism, the leave reserve posts become inadequate or ineffective due to heavy sickness etc. or where it is not possible to provide leave reserve, like at a way side station. In such situations, it may temporarily become necessary to engage substitutes for short duration, as Railway service may otherwise get adversely affected.

4. Instructions have been issued by the Ministry of Railways from to time that the occasion to engage substitutes should be few and far between.

5. In the year 1992, the matter was further reviewed and a need was felt to have a strict control on engagement of substitutes and therefore, instructions were issued bide letter No.E(NG)II/90/SB/10/MC dated 4.11.1992 which stipulate as under:-

i) Any new face substitute should be appointed only with the prior personal approval of the General Manager, even where such practice is not already in vogue,

ii) Strict control should be exercised on the number of substitutes engaged and a serious attempt should be made to bring down their numbers drastically.

iii) Strict control on maintenance of leave records and absenteeism should be enforced.

5.1 However, General Managers do not have unfettered discretion to engage Substitutes . the discretion to engage Substitutes may be exercised with caution only in the following circumstances;

i) To fill regular vacancies of unskilled and other categories of Group ‘D’ staff requiring replacement, for which arrangements cannot be made from within the existing leave reserve posts.

ii) To fill a chain vacancy in the lower category of Group ‘D’ staff, arising because of the incumbent in a higher Group ‘d’ category being on leave, where it is not possible to fill the post from within the existing leave reserve and where otherwise Railway services shall get affected.

iii) For engaging substitute School Teachers on adhoc basis on the Railways for short periods. Adequate panel has to be maintained to fill regular vacancies of teachers and adequate waiting list for appointing substitute teachers therefrom, so that the tail end of the panel can be treated as a waiting list for the purpose. Therefore, there should be not separate panel ( waiting list) for substitute teachers . In cases where due to any compelling reasons a waiting list is not available or the wait listed candidate is not forthcoming and the post cannot be left unfilled till a regular incumbent is available, the post may be temporarily manned by recruiting a substitute , who should be selected through a procedure of calling for applications locally and making a selection from out of these applications. Such an arrangement should not be extended beyond six months within which time a regular panel for appointing teachers on regular basis should be formed.

iv) To fill vacancies arising on account of the Railway Territorial Army Unit personnel being called up by the Army for training or for military duty in emergency of 30 days duration or more.

v) Against vacancies in any other circumstances, as specified by the Ministry of Railways from time to time.

6. It needs to be emphasised that engagement of substitutes, if at all required, may be made only by way of exception and that too purely on functional considerations. It must be clearly understood that there is a need to ensure that all such engagements are linked to the posts which cannot be kept vacant until persons become available.

(This also disposes of SCR’s lr. No.P(SC)/563/Misc/MR/MP dt. 8.4.99)


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Copy of Board’s letter E(W)96/PS5-8/2 dated 19.1.2001 is published for information, guidance and necessary action. Board’s letters dated 5.1.99 and 24.7.2000 quoted therein were circulated as S.C.Nos 53/99 and 178/2000 respectively.

Copy of Board’s letter No.E(W)96/PS5-8/2 dated 19.1.2001( RBE No. 14/2001)

Sub: Provision of Companion in lieu of Attendant to Senior citizens I Class/I-A Post-retirement complimentary pass holders, and to I Class/I-A Widow Pass holders who are above 65 years of age.

Ref: Board’s letter No.E(W)95 PS5-8/2 dated 5.1.99 and 24.7.2000.…

In terms of Board’s letters referred to above the following endorsement shall be made on the pass of those senior citizen retired Railway employees and wodows ( above 65 years of age), who are desirous of taking a companion in sleeper class/II class, while the pass holder travels in Sleeper Class/II class.

“Companion in lieu of Attendant be permitted when the pass holder travels in Sleeper Class/II class.”

It has now been decided that instead of the above endorsement on the pass, the following endorsement, in red ink, shall be made for more clarity.

“Companion in lieu of Attendant is permitted only when the pass holder and /or other family members of more than 65 years of age is/are travelling in Sleeper Class/II class.”

2. In view of above decision Advance correction Slip No.11 & 26 to the Railway Servants (Pass) Rules, 1986(2nd Edition,1993) may be partially amended as per ACS No.30 enclosed.

3. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

ADVANCE CORRECTION SLIP NO.30 TO THE RS (PASS) RULES 1986 (2ND EDITION, 1993)

The endorsement to be made on the post-retirement complimentary pass issued to those senior citizen retired Railway employees ( ACS No 11) and to those widows who are above 65 years of age (ACS No.26) who are desirous of taking a Companion in SL/II Class, while the pass holder travel in SL/II Class may be replaced as under:

“ Companion in lieu of Attendant is permitted only when the pass holder and/or other family members of more than 65 years of age is/are travelling in sleeper class/II Class.”

Authority: Board’s letter No. E[W]96PS5-8/2 dated 19-1-2001


Copy of Board’s letter E(W)2000/PS5-1/35 dated 12.1.2001 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(W)2000/PS5-1/35 dated 12.1.2001( RBE No.7/2001)

Sub: Issue of privilege pass/PTO to Railway Servants in next year’s account.

In terms of Rule 3(xiv) of Schedule-II (Pass on Privilege Account) of Railway servants (Pass) Rules, 1986 (1993 edition), when an employee has availed all the Passes due to him/her in a calendar year, one set of pass/PTO in the last month of the current year may be issued to him/her for journeys commencing in the next year only and the pass may be debited to the next year’s pass account of the railway servant.

3. It has been represented by the Staff side that the provision worked well till the advance reservation period was 30 days but since the advance reservation period has now been made 60 days

31

instead of 30 days, the pass/PTO may be issued 60 days in advance, instead of one month, so that reservations could be arranged 60 days in advance of the intended date of journey. The matter has been considered by the Board and it has been decided that Rule 3(xiv) of Schedule-II (Pass on Privilege Account) of Railway Servants (Pass) Rules,1986 (1993 edition) be amended as in the enclosed ACS No.31.


Advance Correction Slip No.31 to the Railway Servants (Pass) Rules, 1986, (2nd Edition 1993)

Substitute the following as Rule 3(xiv) of Schedule –II (Pass on Privilege Account)

“ When an employee has availed all passes due to him/her in a calendar year, one set of passes and /or one set of PTO may be issued to him/her for journeys commencing in the next year only and the pass/PTO may be debited to the next year’s pass account. Such advance issue of pass/PTO should not exceed 60 days of the current year from the date of issue. These passes may be valid for 3 / 4 months, as the case may be, from the date of issue. PTO, however may be valid for 3 months from the date of issue”.

(Authority: Bd’s Lr. No.E(W)2000 PS5-1/35 dated 12.1.2001)


Copy of Board’s letter E(W)2000/PS5-1/62 dated 31.1.2001 is published for information, guidance and necessary action. Board’s letter dated 1.2.99 quoted therein was circulated as S.No.47/99.

Copy of Board’s letter No.E(W)2000/PS5-1/62 dated 31.1.2001( RBE No.21/2001)

Sub: Revised pay limit for entitlement of privilege pass.Ref: Board’s letter No.E(W)97 PS5-1/62 dated 1.2.99.

Arising out of discussions with the Staff side, it has been decided with the sanction of the President that I Class privilege pass may be issued to those Railway employees who were appointed prior to 1.8.69 on their drawing a pay Rs.4900/- ( instead of Rs.5000/-) or above provided the employees are in a scale the maximum of which is Rs.6000/- or above.

In view of above, ACS No.12 to the Railway Servants (Pass)Rules, 1986 (2 nd Edition, 1993) may be partially amended as per ACS No. 32 enclosed.

In all other respects, the provisions of Railway Servants (Pass) Rules, 1986 will apply.


Advance Correction Slip No.32 to the RS(Pass) Rules,1986, ( 2nd edition, 1993)

Provisions under Item No. II(a)(I) in Column No. 1 of Schedule II (Pass on Privilege Account may be substituted as under:

“ Drawing pay of Rs.4900 or above, provided the employees are in a scale the maximum of which is Rs.6000/- or above.”

[Authority: Board’s letter No. E{W}97PS5-1/62 dated 31-01-2001 .]

SERIAL CIRCULAR NO.31/2001Circular letter No.P(R)436/IREM/IV dated 20.3.2001.

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Copy of Board’s letter E(NG)II/2001/RR-1/4 dated 7.2.2001is published for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)II/2000/RR-1/4 dated 7.2.2001( RBE No.28/2001)

Sub: Amendment to IREM - Educational qualification for recruitment of SE(Signal) and SE (Telecom).

The Ministry of Railways are pleased to direct that the Indian Railway Establishment Manual, Vol-I(1989 Edition) may be amended as per Advance Correction Slip No.113 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I (1989 EDITION) CHAPTER I, SECTION ‘B’ SUB-SECTION-III,

Advance Correction Slip No.113.

1. Substitute the following the existing in Para 147(4)(i)“Educational:BE [Electrical]/ BE[Electronics]/ BE[Telecommunication.

[Authority: Rly. Board’s lr. No. E[NG]II91/RR-1/3 dt. 11-7-91 and E{NG}II/2001/RR-1/4 dt. 7.2.2001.” ]

2. Substitute the following for the existing in Para 148(4)(i):-“Educational: BE[Electrical]/BE[Electronics]/BE[Telecommunication

MSc.[Electronics].

[Authority: Rly. Board’s lr. No. E[NG]II91/RR-1/3 dt. 11-7-91 and E{NG}II/2001/RR-1/4 dt. 7.2.2001.]

SERIAL CIRCULAR NO.32/2001Circular letter No.P(LE)723/CIR/Vol.II dated 26.2.2001.

Copy of Board’s letter E(LL)2001/AT/WC/2 dated 8.2.2001 together with a copy of the Workmen’s Compensatino (Amendment) Act, 2000 is published for information, guidance and necessary action.

Copy of Board’s letter E(LL)2001/AT/WC/2 dated 8.2.2001 (RBE No.NIL)

Sub: The Workmen’s Compensation (Amendment) Act,2000.…

A copy of the Workmen’s Compensation (Amendment) Act),2000 and Ministry of Labour’s Notification No.S.37012/2/98-SS.1 dated 4.1.2001 is sent herewith for information and necessary action.

Copy of Ministry of Labour’s Notification No.S.37012/2/98-SS.1 dated 4.1.2001.

Sub: Amendment of the W.C.Act,1923.…

I am directed to say that the Workmen’s Compensation Act, 1923 has been recently amended vide The Workmen’s Compensation (Amendment) Act,2000. The amended provisions have since come into force with effect from 8th December, 2000. A copy of the Amendment Act is enclosed for your information and necessary action.

MINISTRYOF LAW,JUSTICE AND COMPANY AFFAIRS (LEGISLATIVE DEPARTMENT)New Delhi, the 8th December, 2000

The following Act of Parliament received the assent of the President on the 8 th

December,2000, and is hereby published for general information.

THE WORKMEN’S COMPENSATION (AMENDMENT) ACT,2000 –NO.46 OF 2000

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An Act further to amend the Workmen’s Compensation Act,1923.be it enacted by Parliament in the Fifty-First Year of the Republic of India as follows:

1. This Act may be called the Workmen’s Compensation (Amendment )Act,2000

Short Title

8 of 1923

2. In the Workmen’s Compensation Act,1923 ( hereinafter referred to as the Principal Act,) in Section 2, in sub-section (1), in clause (a), the following brackets and words shall be omitted, namely:-

Amendment of Section 2

“ (other than a person whose employment is of a casual nature and who is employed otherwise than for the purpose of the employer’s trade or business)”3. In section 4 of the Principal Act, --(a) in sub-section (I) in clause (a) , for words “fifty thousand rupees” the words “ eighty thousand rupees” shall be substituted.(i) In clause (b) , for the words “ sixty thousand rupees” , the words “ ninety thousand rupees” shall be substituted.(ii) In Explanation II, occurring after clause(b) and before clause(c) for the words “ two thousand rupees” occurring at both the places, the words ‘four thousand rupees” shall respectively be substituted.(b) in sub-section(4) , for the words “ one thousand rupees”, the words “ two thousand rupees” shall be substituted.

Amendment of Section –4

Amendment of Section 4A

4. In section 4A of the Principal Act, for sub-section (3A) , the following sub-section shall be substituted, namely:- “3(A) The interest and the penalty payable under sub-section (3) shall be paid to the workman or his dependant, as the case may be”.


Copy of Board’s letter F(E)III/99/PN1/33 dated 30.1.2001 is published for information, guidance and necessary action. Board’s letters dated 7.11.97, 10.3.98, 2.9.98, 15.1.99 and 15.10.99 quoted therein were circulated as SC Nos. 181/97,73/98,241/98,26/99 & 296/99, respectively.

Copy of Board’s letter F(E)III/99/PN1/33 dated 30.1.2001 ( PC-V/292)(RBE No.18/2001)

Sub: Revision of pension of pre-1986 retirees where records are not available.…

Clarification has been sought by some of the Zonal Railways in regard to revision of pension in old cases where records are not at all available either with the individual concerned or personnel/accounts departments for verifying the last pay drawn, pay scale held at the time of retirement and the qualifying service required for revision of pension especially in the case of pre-1986 retirees. It is clarified in this context that in all such cases where inspite of best efforts, it is not possible to revise the pay on notional basis due to non-availability of service records, pension consolidated as on 1.1.1996 in terms of DOP & PW’s OM No. 27.10.97 circulated vide Board’s letter NO. F(E)III/97/PN1/23 dated 7.11.97 may be treated as final. However, in all such cases, family pension as on 1.1.1996 will have to be revised to 30% of the minimum pay in the V CPC scales of pay introduced w.e.f. 1.1.1996 corresponding to the scale of pay last held by the retired/deceased Railway servant as stipulated in instructions issued by DOP &PW vide their O.M.dt.27.7.99 and circulated on the Railways vide Board’s letter No.F(E)/III/98/PN1/29 dated 15.10.99.

2. Subsequently, however, if the records are traced out, the pension in respect of such pre-1986 retirees may be calculated on the basis of DOP&PWs OM dt. 10.2.98 circulated vide Board’s letter No.F(E)III/98/PN1/2 dated 10.3.98 and para 4.1 of Board’s letter No.F(E)III/98/PN1/1 dt. 15.1.99 and the final pension sanctioned may be issued. In case the amount of final pension happens to be less than the pension consolidated in terms of DOP&PW’s OM dt. 27.10.97, it should be revised to the disadvantage of the pensioner as reiterated in DOP&PW’s OM No.45/86/97-P&PW(A) Part-III dt. 24.7.98 circulated vide Board’s letter No.F(E)/III/98/PN1/2 dt. 2.9.98.

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3. The pension sanctioning authorities may revise the pension of all pre-1986 pensioners with the approval of the Head of Office in terms of the above instructions if applications have already been received for the same.

SERIAL CIRCULAR NO.34/2001Circular letter No.P(PC)/487/V/Imp/97/Vol.IV dated 26.2.2001.

Copy of Board’s letter E(GP)/2000/2/84 dated 30.1.2001 is published for information, guidance and necessary action. Board’s letter dated 15.9.2000 quoted therein were circulated as SC No 205/2000.

Copy of Board’s letter E(GP)/2000/2/84 dated 30.1.2001(RBE No.17/2001)

Sub: Selection to Group ‘B’ posts of Stenographers provided to SAG and higher officers.Ref: Railway Board’s lr No.PC-V/97/R-II/48 dated 15.9.2000.

…The Ministry of Railways had decided vide Board’s letter referred to above, that General Managers ( and equivalent officers)in grade Rs.24050-26000 and Additional General Managers in the Railways should be provided Stenographic assistance in the Grade ofRs.8000-13500 by providing one post each in this grade. It was also decided that all HAG Officers (22400-24500), co-ordinating HODs(Rs.18400-22400) and DRMs ( Rs.18400-22400) should be provided with one stenographer each in grade Rs.7500-12000.

2. The Board has decided that the above mentioned Group ‘B’ posts in grade Rs.8000-13500 and in grade Rs.7500-12000 may be filled up in the following manner.

(i) The posts in grade Rs.7500-12000 may be filled by promotion through selection from amongst the Stenographers with minimum three years non-fortuitous service in the grade of Rs. 5000-8000 and above grades. The selection shall comprise of written test including stenographic ability, interview and assessment of record of service as in the case of normal Group ‘B’ selection. The DPC for selection may consist of 3 HODs including the CPO. The panel will be approved by General Manager.

(ii) The posts in grade Rs.8000-13500 may be treated as ex-cadre posts and may be filled by selection from amongst the Stenographers who volunteer for the post and are in grade Rs.7500-12000 jwith minimum one year of non-fortuitous service in thegrade. Suitability will be assessed through personal interview and assessment of record of service only, by General Manager or Additional General Manager as the case may be. Those found suitable will be appointed to grade Rs.8000-13500 with the approval of General Manager.

3. Stenographers are eligible to appear in the usual selection for promotion as Assistant Personnel Officer in Group 'A'in accordance with the provisions of the Recruitment Rules for APOs. Those who are promoted as APO accordingly have further channel ofpromotion to Group 'A’ Service through induction to Junior Scale of IRPS. Since a separate gazetted cadre and new avenue of promotion are being provided to Stenographers now, the Board have also decided that Stenographers should exercise an option, within one month of their empanelment as either Stenographer in grade Rs.7500-12000 or as APO to remain the panel. The option once exercised shall be final. His further progression to Group ‘A’ /IRPS will be allowed only if he opts for empanelment as APO.

4. The promotion to grade Rs.7500-12000 of Stenographers shall be adhoc in nature till such time the Recruitment Rules for these posts are notified in consultation with UPSC.


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Copy of Board’s letter PC/V/97/R-II/48 dated 31.1.2001 is published for information, guidance and necessary action. Board’s letter dated 15.9.2000 quoted therein was circulated as S.C.No.205/2000.

Copy of Board’s letter PC/V/97/R-II/48 dated 31.1.2001(PC-V/296, RBE No.20/2001)

Sub: Implementation of recommendations of V CPC regarding stenographers on the Railways.

…In pursuance to implementation of recommendations of the V Central Pay Commission,

contained in Para 83.230 of their report, instructions were issued vide Board’s letter of even number dated 15.9.2000 regarding the level of Stenographic Assistance to officers in Senior Administrative Grade ( SAG) and above in the Zonal Railways.

2.References have been received from a few Railways/Production Units seeking clarifications on the some issues. The points of doubt raised by the Railways/Pus and the clarification thereto are given below:

Points of doubt Clarificaton

(i) Whether the instructions contained in Board’s letter dated 15.9.2000 are applicable to Production Units also

(ii) Whether the scale Rs.7500-12000 will be in the Group ‘B’ Gazetted at par with other posts in the grade.

(iii) The designation of the posts in the new grades.

(iv) Newly created divisions have OSDs ( Grade Rs.18400-22400) instead of DRMs. Whether OSDs are entitled to Stenographic Assistance in the Gr. Rs.7500-12000. (v) Clarification regarding the expression “ Coordinating HODs”. In the Mechanical Department of one of the Production Units, there are three SAG officers and seniormost among them is acting as a ‘Coordinating

(i) Instructions contained in Board’s letter dated 15.9.2000 are applicable to Production Units also.

(ii) The Scale Rs.7500-12000 will be the group ‘B’ Gazetted at par with other posts in this grade.

(iii) The revised designations will be as under-----------------------------------------------------Pay scale Existing RevisedRs. Designation. Designation6500 - Senior Confidential Private10500 Assistant Secretary Gr.II

7500 - Private Secretary Private 12000 Secretary Gr.I

8000 - - Principal13500 Private Secretary Gr.II

iv) In the newly created divisions OSDs in the grade Rs.18400-22400 may be provided with Stenographic Assistance in the grade Rs.7500-12000.

v) The intention behind providing higher level stenographic assistance to coordinating HODs was to recognise the effort involved in coordinating work of several SAG officers in the working of large departments in the Railways. If there are two or more SAG Officers in a department in any Zonal Railway/ Production Units without specific nomination of 'Coordinating HOD' and each one of them is independently putting up papers to the higher authority, stenographic assistance in grade Rs.6500-10500 shall be made available to him, as is admissible to any other SAG officer. Similarly, if there is only one SAG officer in a department in a Railway/Production Unit, the stenographic assistance will be at the level Rs.6500-10500.

(vi)OSDs of the new Zones in the grades of Rs.22400-

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HODs. In other departments like Personnel , Accounts and Stores only one SAG Officer is heading the department. Since these SAG officers are holding independent charge of the departments without any assistance of the other SAG officers, whether they can be equated to coordinating HODs for providing stenographic assistance in the scale Rs.7500-12000.

(vi) What will be the stenographic assistance applicable to OSDs in newly created Zones?

(vii) Since issue of instructions regarding recruitment rules and other conditions for promotion to the upgraded posts will take some more time, whether it is permissible to fill up the posts on adhoc basis in order to extend the benefits to the staff presently working with the officers for whom higher grade stenographic assistance is permitted.

24500 and Rs.18400-22400 shall be provided with stenographic assistance in Grade Rs.8000-13500 and Rs.7500-12000 respectively.

(vii) Instructions have been issued vide Board’s letter No.E(GP)/2000/2/84 dated 30.1.2001.


Copy of Board’s letter F(E)I/2000/AL-29/2 dated 9.2.2001 is published for information, guidance and necessary action. Board's letter dated 31.3.86 and 6.1.2000 quoted therein were circulated as 49/86 and 24/2000, respectively.

Copy of Board’s letter F(E)I/2000/AL-29/2 dated 9.2.2001(RBE No.29/2001)

Sub: Increase in the rates of Washing Allowance applicable to Railway employees.Ref: Board's letter No.F(E)I/82/AL-29/1 dated 31.3.86.

…Sanction of the President is hereby conveyed to the revision in the rate of Washing Allowance

from Rs.15/- to Rs.30/- p.m with effect from 1.8.97 in respect of Railway staff listed in Para 706 of IREM as amended vide ACS No.92 and circulated under Board's letter No.F(E)I/99/AL-29/4(A) dated 6.1.2000 and 10.5.2000.

Board desire that Controlling Officers should ensure that the employees in receipt of Washing Allowance turn up in proper uniform while on duty. It is, therefore, essential that periodic checks are

37

carried out and a system of monitoring devised. If an employee is found to be attending duty without wearing uniform regularly, further supply of uniforms as well as Washing Allowance may be discontinued in addition to suitable disciplinary proceedings.

The other terms and conditions for the grant of this allowance will remain unchanged.


Copy of Board’s letter E(GP)2000/2/95 dated 16.1.2001 is published for information, guidance and necessary action. Board’s letters dated 19.9.89,20.4.89 quoted therein were circulated as Gaz. Sl.No 17 & 38 respectively.

However Board’s letters dated 19.9.98 and 20.4.89 are circulated once again.

Copy of Board’s letter E(GP)2000/2/95 dated 16.1.2001(RBE No.4/2001)

Sub: Promotion from Group C to Group B – Awarding of marks against ‘Record of Service’…

In terms of Board’s letter No.E(GP)87/2/123 dated 20.4.89, the marks for the Confidential Reports for 1987-88 and later years should be assigned on the basis of weighted average of the five attributes against which gradings are provided in Section II of the CRs to arrive at overall rating and points for each CR computed on that basis. It has also been stipulated therein that instructions contained on para 4 of Board’s letter No.E(GP)/87/2/123 dated 19.9.88 should be kept in view while allotting the marks. It has come to the notice of the Board that uniform practice is not being followed on the zonal railways and production units in allotting the marks as per these instructions.

4. The matter has been considered by the Board and it has been decided that the marks for “Record of Service” should be allotted as detailed below:-

(a) Marks corresponding to the grading for the five attributes of Section II of each year’s CR should be added up and then the average over five years calculated.

(b) Marks corresponding to overall grading of each year’s CR should be allotted and while doing so provisions of Para –4 of Board’s letter No.E(GP)87/2/123 dated 19.9.98 should be kept in view. Marks for overall grading for five years should be added up.

(b) Average of (a) and (b) above should be taken as the marks for “ Record of Service”. 3. The word “Weighted” may be taken as deleted from para 2 of Board’s letter No.E(GP)87/2/123 dated 20.4.1989.

4. The requirement of a minimum 15 marks out of 25 marks in ‘Record of Service” shall remain unchanged and no rounding off in the calculated marks for “Record of Service” shall be done.

5. The procedure indicated in para 2 above may be followed uniformly in respect of all Selections and LDCE ( wherever applicable) where the assessment of record of service is yet to be done on the date of issue of these instructions ( in-case of on going selection/LDCE) and in all future selections/LDCE.

ANNEXUREASSESSMENT OF RECORD OF SERVICE

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ACR Overall Grading of Attributes Total ofFor grading theyear

A B C D E1995-96 Good Very

goodVery good

Good Good Very good

4+4+3+3+4=18

1996-97 Good Very good

Good Very good

Good Very good

4+3+4+3+4=18

1997-98 Good Very good

Average Very good

Very good

Good 4+2+4+4+3=17

1998-99 Very good

Very good

Very good

Good Very Good

Very Good

4+4+3+4+4=19

1999-2000

Very good

Very good

Very good

Very good

Very good

Very good

4+4+4+4+4=20

Marks allotted

3+3+3+4+4=17

4+4+4+4+4=20

4+3+2+4+4=17

3+4+4+3+4=18

3+3+4+4+4=18

4+4+3+4+4=19

18+18+17+19+20=92

Average of Attributes A to E =92 divided by 5 = 18.4Overall average =18.4=17 divided by 2 = 17.7

Copy of Board’s letter No.E(GP)87/2/123 dt. 20.4.89 to GM/SR/MAS and copied to GMs/All Indian Railways.

Sub: Promotion from Group ‘C’ to Group ‘B’ services – Awarding of marks against ‘Record of Service”.Ref: I ) This office letter of even number dt. 19.9.88 ii) Your Dy.CPO(G)’s Lr.No.P(G)184/P dt. 17.11.1988.

…

The matter has been considered and it is noted that in the confidential reports upto the year 1986-87 which would be in the old format, the instructions issued, vide Board’s letter of even number dt. 19.9.88 can be applied without any difficulty. The remarks against the column ‘fitness for promotion ‘ may , however be ignored.

The confidential reports for 1987-88 and later years have to be filled in the revised proforma. ( There is no column for ‘fitness for promotion ‘ in the revised proforma). The marks for these reports can be assigned on the basis of weighted average of the five attributes against which gradings are provided in Section-II of the CRs to arrive at overall rating and points computed on that basis.

However, in allotting marks, instructions contained in Para 4 of this office letter of even number dated 19.9.1988 should be kept in view.

Copy of Board’s letter No.E(GP)87/2/123 dt. 19.9.88

Sub: Promotion from Class-III to Class-II service- Awarding of marks against ‘Record of Service’.

…The Board have issued instructions from time to time bearing on the procedure to be followed

in regard to Class-II selections on Railways. They have recently had under consideration the question of amplifying these instructions so as to ensure that there are no material variations in the practices followed on various Railways in awarding marks for Records of Service. They have, accordingly, decided that the under mentioned procedure should be followed.

2.Assessment:i) Assessment should be based on confidential reports for the last five years.ii) Marks should be given as under for maximum of 25 marks covering five CRs.

Outstanding = 5 marks ; Very good =4 marks ; Good = 3 marks ;Good/Not fit = 2.5 marks;Average =2 marks; Below Average=1 mark

Note:-

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i) The classification ‘NOT FIT/NOT YET FIT’ in the last 3 CRs will earn 2.5 points but in the first two CRs such classification will earn 3 points.

ii) The above criteria/procedure for awarding marks is applicable to the selections against 75% of the vacancies. For LDCE the marks will be doubled.

4. In order to be classified as ‘FIT FOR PROMOTION’ an employee must get a minimum of 15 marks from the last 5 CRs and should have been rated as ‘FIT FOR PROMOTION’ in the last CR. Also ‘Average’ or ‘Not fit’ rating in the last CR should be treated as ‘Grey area’ irrespective of the points obtained.5. It has also been decided that the marks should not be allotted just based on the final gradings given but the whole CRs should be read by Committee and the gradings arrived at for giving the marks.

SERIAL CIRCULAR NO.38/2001Circular letter No.P(R)500/Ex.Gratia dated 9.4.2001.

Copy of Board’s letter F(E)/III/2000/PN1/Ex.gratia/6 dated 14.2.2001 is published for information, guidance and necessary action. Board’s letters dated 30.6.88 and 27.1.98 quoted therein were circulated as S.C.Nos 125/88 and 44/99, respectively.

Copy of Board’s letter F(E)/III/2000/PN1/Ex.gratia/6 dated 14.2.2001(RBE No.34/2001)

Sub: Authorisation for release of ex-gratia payment at the rate of Rs.605/- and dearness relief thereon in the event of death of SRPF (C) retirees.

…

Subsequent to the introduction of the scheme for payment of ex-gratia to the surviving SRPF(C) optees, who retired on superannuation during the period from 1.4.1957 to 31.12.1985, vide Board’s letter No.F(E)/III/97/PN1/Ex.Gr/5 dated 27.1.1998, representations have been received from such of the ex-gratia beneficiaries for authorisation in the ex-gratia payment order itself for release of ex-gratia to the widow/widower in the event of death of the retiree. The matter has been examined in consultation with the Department of Pension & Pensioners’ Welfare and it has been decided to authorise ex-gratia disbursing authorities to release ex-gratia to the widow/widower on the death of the retiree in the same manner as family pension is released on the death of the pensioner,, without requiring the widow/widower to apply a fresh in terms of DOP/PW’s OM No.4/1/87-P&PW(PIC) dt. 13.6.1988 circulated vide Board’s letter No.PC-IV/87/Imp/1 dated 30.6.88. The modalities for implementing this decision are discussed in the following paragraphs.

2. The living SRPF(C) retirees, both pre and post 1.4.57 retirees, in receipt of ex-gratia, who have a spouse and /or dependent children living may apply to the ex-gratia sanctioning authority on a plain sheet of paper giving details of wife/husband and dependent children, if any, viz. Names, relationship with the applicant and date of birth in Christian era, which should be accompanied by the following documents.

i) Three specimen signatures in three separate sheets duly attestedii) Three copies of passport size joint photograph of the retiree with wife/husband duly attested. Where it is not possible to submit joint photograph separate photograph of the wife/husband, duly attested, may be submitted.iii) Descriptive role of the wife/husband duly attested, indicating (a) height and (b) atleast two personal marks, including moles on the head, face etc.iv) Certificate of age of the wife/husband and dependent children, duly attested.

3. On receipt of the application, the ex-gratia sanctioning authority shall take necessary action to issue revised ex-gratia payment order authorising release of ex-gratia to the wife/husband, on the death of the reitree, at the rate of Rs.605/- p.m and dearness relief thereon as admissible, on production of death certificate and a certificate to the effect that the widow/widower has not re-married. The revised ex-gratia payment order shall also contain the names of dependent childre, who are eligible for grant of ex-gratia on the death of the widow/widower. The payment of ex-gratia to the

40

dependent children as and when their turn comes, shall be authorised separately by the same authority which sanctioned the original ex-gratia, on receipt of application from the dependent children.

4. The living SRPF(C) optees, who are eligible for grant of ex-gratia in terms of Board’s letter dated 27.1.1998 referred to para-1 above and are yet to apply for the same may be directed to submit their application in the revised application form, a specimen of which is enclosed.

5. These orders may be brought to the notice of all concerned SRPF(C) retirees.

(TO BE FURNISHED IN QUADRUPLICATE)

FORM OF APPLICATION

To(Head of Office in which SRPF(C) beneficiary last served before his retirement)

Sub: Application for the grant of ex-gratia payment to the surviving SRPF(C) beneficiaries who retired between 1.4.57 to 31.12.1985

Sir,I hereby, apply for grant of ex-gratia payment to me in terms of Ministry of Railways etter

No.F(E)/III/97/PN1/Ex-gr/5 dated 27.1.1998.

Requisite particulars are given below:

1. Name of the applicant2. Full address of the applicant3. Date of retirement4. Office of retirement5. Post held by him/her at the time of retirement6. Scale of post in Vth CPC scales of pay7. SRPF account number of the Railway servant8. Authority who authorised payment of the balance amount in SRPF A/C (if known)9. Name of the Authorised Public Sector Bank, Treasury or Post Office through which the ex-gratia is to be drawn monthly.10.Particulars of surviving wife/husband and dependent children of the applicant eigible for ex-gratia payment in terms of DOP&PW’s OM No.4/1/87-P&PW(PIC) dt. 13.6.88 circulated vide Board’s letter No.PC-IV/87/IMP/1 dated 30.6.88 (F(E)III/97/PN1/Ex-gratia/3 dt. 31.12.1997.

S.No. Name Relationship with Date of birth in the applicant Christian era 1.2.3.4.5.6.II. List of documents attached:a) Three specimen signatures duly attested ( to be furnished in three separate sheets)b) Three specimen signatures of spouse duly attested ( to be furnished in three separate sheets)c) Three copies of Passport size photographs of the applicant, if unmarried widower or widow duly attested or three copies of passport size joint photographs where it is not possible for the applicant to submit a joint photograph with his wife/husband, he/she may submit separate photograph of the wife/husband duly attested.d) Descriptive role of the applicant and wife/husband duly attested indicating ( a) height and (b) personal marks/if any, on the head, face etc.( specify a few conspicuous marks, moles not less than two, if possible).e) Certificate of age of the applicant,wife/husband and dependent children eligible for ex-gratia payment duly attested.f) Attested copies of retirement order, service certificate if available.

41

AffixPhotograph

g) Attested copies of SRPF slips, if available.h) Address of the Office , which is issuing post-retirement complimentary passes.i) Any other document indicating that the applicant is an genuine claimant ( to be specified)j) Three slips each bearing left hand thumb and finger impressions of the applicant and wife/husband duly attested.

Signature of applicant(Full address)ATTESTATION

(Attestation should be done by two Gazetted Railway /Government servants or two or more persons of respectability in the town/village or panchayat in which the applicant resides).

Certified that I have known Smt./Shri ________________Son/daughter of ________________ and resident of ___________and I am satisfied that he/she is the bonafide claimant of ex-gratia payment applied for.

Signature /Seal of the Signature/seal of theAttesting authority Attesting authority.

SERIAL CIRCULAR NO.39/2001Circular letter No.P(R)648/CAT/III dated 7.3.2001.

Copy of Board’s letter p6-LC/Misc/9 dated 8.1.2001 is published for information, guidance and necessary action. Board’s letter dated 25.9.95 quoted therein was circulated as SC No. 17/96.

Copy of Board’s letter p6-LC/Misc/9 dated 8.1.2001(RBE No.NIL)

Sub: Permission to Law Officers/Assistant Law Officers/Chief Law Assistants for enrolment as Advocate with State Bar Council.

Ref: Railway Board’s letter No.95/LC/Misc/9 dated 25.9.95.…

Please refer to this office letter No.95/LC/Misc/9 dated 25.9.95 permitting legal staff on the Zonal Railways /Production Units to get themselves enrolled as Advocates with the respective Bar Councils of the State subject to certain conditions mentioned in the said letter.

However, such staff was denied enrolment by the respective State Bar Councils either on the ground that they have not been designated as Law Officers as to the requirement under Rule 49 of the Bar Council of India Rules, 1964j and that they are full time salaried employees of the Government.

In the light of recent judgement of the Rajasthan High Court at Jaipur in Parmanand Sharma Vs. Bar Council of Rajasthan ( AIR 1999 ,Rajasthan 171) wherein it has been held that officer of the government department, who is not designated as Law officers but doing the duties of pleading, advising and appearing in Courts etc., in regard to the legal cases on behalf of, or against his employer may be admitted to be enrolled as an Advocate, the matter has been reconsidered and it has been decided that taking into consideration the law laid down by the Rajasthan High Court at Jaipur in the above case, the Zonal Railways may issue a certificate to the legal staff for the purpose of getting themselves enrolled as an Advocate as per the proforma attached herewith.

This has the approval of the Board.

CERTIFICATE

This is to Certify that Sri (Name) is working as

42

(Designation – Law Assistant, Chief Law Assistant, Assistant Law Officer, Law Officer) with effect from (Date )

By virtue of his appointment as above he is rendering advise in various legal matters and is dealing with all types of legal cases in Consumer Redressal Forums, Lower/District & Subordinate Courts, High Courts and Tribunals filed by or against the Railway/Production Units.

Sri (Name) is holding a degree in Law and is required to appear and intervene in Courts/Tribunals in order to watch the interest on the Railways. Thus, being functioning as Law Officer, Sri (Name) fulfills the requirement of Rule 49 of the Bar Council of India for enrolment as an Advocate.

SENIOR DEPUTY GENERAL MANAGER ZONAL RAILWAY

GENERAL MANAGERPRODUCTION UNIT.

SERIAL CIRCULAR NO.40/2001Circular letter No.P(PC)487/V/97/Vol.IV dated 5.3.2001.

Copy of Board’s letter PC-V-98/DAC/1(Pt.4) dated 6.2.2001 is published for information, guidance and necessary action. Board’s letter dated 30.1.2001 quoted therein was circulated as SC No. 24/2001.

Copy of Board’s letter PC-V/98/DAC/1(Pt.4) dated 6.2.2001(RBE No.27/2001)

Sub: Allotment of revised pay scales to certain categories of staff.Ref: Board’s letter of even number dated 30.1.2001 ( S.No.PC-V/295( RBE No.19/2001).

…CORRIGENDUM

Annexure to the above cited letter may be replaced by the Annexure which reads as follows:

ANNEXURE

S.No

Category IV CPC Scale Present scale Rs.

Revised Scale Rs.

1 Rates Inspectors/* Coal Inspectors/Weigh Bridge Clerks

1400-23001600-2660

4500-7000/ 5000-8000

5000-8000/ 5500-9000

2 Midwife/Auxiliary Nurse-cum-Midwife

1200-2040 4000-6000 4500-7000

3. Statistical Inspectors 1400-23001600-2660

4500-7000/ 5000-8000

5000-8000/ 5500-9000

4 Typists 1400-23001600-2660

4500-7500/ 5000-8000

5000-8000/ 5500-9000

5. Movement Inspectors * 1400-23001600-2660

4500-7000/ 5000-8000

5000-8000/ 5500-9000

6. Sr.Wireless Operator/Inspector Wireless

1400-23001600-2660

4500-7000/ 5000-8000

5000-8000/ 5500-9000

7. Housekeeper in Oak Grove School, Jharipani

1200-2040 4000-6000 4500-7000

Note : 25% of the vacancies in the categories of Rates Inspectors and Movement Inspectors in scale Rs. 5500-9000 will be filled by recruitment of Apprentices in accordance with the procedure laid down in para 125 & 130 of IREM 89 edition as amended from time to time.

43


Copy of Board’s letter E(NG)I/2000/CR/3 dated 12.1.2001 is published for information, guidance and necessary action. Board's letter dated 22.4.87 quoted therein was circulated 112/87 dated 24.6.87.

Copy of Board’s letter E(NG)I/2000/CR/3 dated 12.1.2001(RBE No.9/2001) SC No.5 to MC No.28.

Sub: Confidential Report on non-gazetted Railway servants Submission of self-appraisal.…

In terms of this Ministry's letter No.E(NG)I-86/CR/3 dated 22.4.87, Railway employees in Gr. Rs.1600-2660 and above, revised to scale Rs.5000-8000 in a few cases and Rs.5500-9000 in most others, are required to fill up the column for self appraisal in Part II of the CR Form. Further, the Confidential Report should be recorded within one month of the expiry of the reporting period and delay in this regard by the Reporting Authority will be adversely viewed and that if the Railway servant delays submission of self-appraisal, the Reporting Authority should comment adversely on this aspect. A doubt has been raisedby one of the Railways regarding the course of action to be adopted in case the staff concerned does not submit his/her self-appraisal within one month.

2. The matter has been considered by the Ministry of Railways and it has been decided that if there is delay in submission of self-appraisal, the employee concerned may be issued a reminder that if he/she does not submit the self-appraisal by the specified date, the report will be written without self-appraisal.

SERIAL CIRCULAR NO.42/2001Circular letter No.P(R)227/XIII dated 14.3.2001.

Copy of Board’s letter E(D&A)RG 6-64 dated 30.1.2001 is published for information, guidance and necessary action.

Copy of Board’s letter E(D&A)RG 6-64 dated 30.1.2001 (RBE No.22/2001)

Sub: Recovery of pecuniary loss from an employee caused by him to the Government or Railway Administration – Clarification regarding.

…

A copy of Department of Personnel and Training’s Memorandum No.11012/1/2000-Estt.(A) dated 6.9.2000 on the above subject is being sent herewith for information and guidance. The position therein may also please be brought to the notice of all concerned authorities on your railway. The corresponding provisions to Rule 11(iii) of the CCS(CCA) Rules are contained in Rule 6(iii) of RS(D&A)Rules.

Copy of Department of Personnel and Training’s Memorandum No.11012/1/2000-Estt.(A) dated 6.9.2000

OFFICE MEMORANDUM

Sub: Recovery of pecuniary loss from an employee caused by him to the Government or Railway Administration – Clarification regarding.

…The undersigned is directed to say that references are being received in this Department

seeking clarification whether the instructions contained in DGP&T letter No.3/313/70-Disc-I dated 17.8.1971 are applicable to Government servants serving in other Ministries /Departments also.

2. The DGP&T’s instructions mentioned above provide that recovery from the pay of a Government servant as a punishment for any pecuniary loss caused by him to the government by negligence or breach of orders, should not exceed 1/3 of his basic pay ( i.e. excluding dearness pay or

44

any other allowances) and should not be spread over a period of more than three years. However, no such limits have been prescribed in the statutory rules i.e in Rule 11 (iii) of the CCA(CCA)Rues,1965.

3. The matter has been examined in consultation with the Ministry of Law. It was observed that the DGP&T instructions prescribed the procedure to effect the recovery of the amount levied as penalty in terms of Rule 11(iii) of the CCS(CCA)Rules, 1965 and these procedural instructions cannot amend, supercede, or modify the substantive provisions of Rule 11(iii) of the CCS(CCA)Rules, 1965. While it is expected that in imposing the penalty of recovery of pecuniary loss the disciplinary authority should not display such severity that Government servant suffers hardship disproportionate to his negligence/misconduct that led to the loss, it is not necessary to fix a rigid limit for the purpose of such recovery.. The DGP&T instructions would, therefore, be treated as unwarranted. Therefore, the implication of this OM is to recover the entire loss from the delinquent official but the recovery may be spread over till entire loss is recovered.

SERIAL CIRCULAR NO.43/2001Circular letter No.P(R)500/XVI dated 15.3.2001.

Copy of Board’s letter F(E)III/2000/PN1-57 dated 9.2.2001 is published for information, guidance and necessary action.

Copy of Board’s letter F(E)III/2000/PN1-57 dated 9.2.2001

Sub: Payment of pension/gratuity to Government/ Railway servants completing the age of superannuation on 31.3.1995 - Clarification regarding.

…

Clarifications are being sought by various quarters regarding implementation of the order dt. 15.10.1999 passed by CAT/Mumbai full Bench in O.A.No.459/97 and 460/97, while deciding cases of revision of pensionary benefits of pensioners who superannuated on 31.3.1995. It is clarified that the above mentioned order dt. 15.10.99 of CAT/Mumbai has been challenged in the High Court of Mumbai at Nagpur, by filing Writ Petition Nos. 138/2000 and 516/2000 by the Department of Posts. The Writ Petitions have been admitted by the High Court and stay granted on 18.4.2000 on the effects and operation of this impugned order till outcome of the present Writ Petition. As such the order of CAT/Mumbai in O.A.459/97 and O.A.460/97 stands stayed on date and the matter is subjudice. No action should be taken on any representation seeking revision of pension on the basis of CAT/Mumbai's judgment without any specific orders of Railway Board.

SERIAL CIRCULAR NO.44/2001Circular letter No.P(R)

Copy of Board's letter No.E(NG)I-97/PM5/5 dated 7.11.97 which was not circulated earlier is now forwarded for information, guidance and necessary action. Board's letters dated 19.8.88 and 27.6.95 quoted therein were circulated as S.C.Nos.148/88 dt 16.9.88 and 96/95 dt 14.8.95 respectively.

Copy of Board's letter No.E(NG)I-97/PM5/5 dated 7.11.97 (RBE No.152/97)

Sub: Filling up of vacancies of Permanent Way Mistries against 25% LDCE quota - Education qualification

…..In terms of Para 1(ii) of instructions contained in Board's letter No.E(NG)II-86/RC2/35

dated 19.8.88 ( RBE 1988 Vol.II FR/22) as modified vide their letter No.E(NG)Ii-86/RC2/35 dated 27.6.95, 25% of the vacancies in the category of Permanent Way Mistries (since redesignated as Supervisors (P.Way) in the pay scale of Rs.1400-2300(RPS)/4500-7000(RSRP) are required to be filled through a limited Departmental Competitive Examination (LDCE) from amongst those Gangmen and Keyman who have the qualification of 10+2 with science and Mathematics and have put in a minimum of three years regular service after regularisation, the shortfall, if any, being made good by direct recruitment through Railway Recruitment Boards.

45

A demand has been raised by both the Federations including a demand in the PNM-AIRF vide item No.11/97 that the adequate number of employees working in Civil Engineering Deptt. are not available with the qualification with Science and Maths at 12 stage and hence the qualification with Science and Maths at +2 stage and hence the qualification maybe relaxed.

The Board have considered the matter and decided that while the existing qualification of 10+2 with Science and Maths may continue, for appearing in the LDCE for promotion to the post of Supervisor (P.Way) in scale Rs.1400-2300 (RSP)/4500-7000(RSRP) againt 25% quota of the vacancies, shortfall, if any, against the quota may be made good from amongst Gangmen, keyman/Mates having the qualification of Matriculation/HSLC with three years regular service. Further shortfall, if any, may be added to the direct recruitment vacancies as hitherto.

SERIAL CIRCULAR NO.45/2001Circular Letter No.P ( R ) 633/I dt. 14.3.2001

Copy of Board’s letter No.E(P&A)/I/96/Sp-1/AD-1 dated 16.1.2001 is published for information, guidance and necessary action. Board’s letter dated 17.3.98 quoted therein was circulated as SC No.104/98 dated 1.5.98. The compliance report called for therein may besent to this office, immediately.

Copy of Board’s letter No.E(P&A)/I/96/Sp-1/AD-1 dated 16.1.2001( RBE No.10/2001)

Sub: Award of Board of Arbitration regarding grant of Special Pay to Group ‘D’ employees who are exclusively assigned the job of operating Photostat Machine – implementation thereof –Reg.

…

Please refer to the correspondence resting with this office letter of even number dated 14.9.2000 on the above subject.

2. The Ministry of Railways had issued orders vide letter of even number dated 17.3.1998 to implement the Award of Board of Arbitration regarding grant of Special Pay @ Rs.30/- p.m. to Group ‘D’ employees in the Fourth Pay Commission scale of Rs.750-940, as indicated against each Railway Unit in Annexure appended with it, who were exclusively assigned the job of operating photostat machine pursuant to the Award of board of Arbitration under the scheme of Joint Consultative Machinery and Compulsory Arbitration ( C.A. Reference No.3 of 1991) w.e.f. 28.4.1990 or from the date of engagement.

3. While disposing O.A.No.740/1997 in case of Shri Bhajan Lal, Peon working in Northern Railway Headquarters , the Hon’ble CAT/New Delhi in their Judgment dated 28.6.1999 had awarded the benefit of special pay for a limited period i.e. from 14.12.1992 to 28.6.1999 which was based on the submission of the Railway before the Hon’ble Court that the services of Shri Bhajan Lal, Peon were no longer being used for Photo Copying work and had restricted the payment of special pay for the period Shri Bhajan Lal was exclusively utilised for the photo copying job. Hence, there remains very limited scope and justification for engaging an employee exclusively for operating the photostat machine indefinitely.

4. The Board have accordingly decided that the existing practice/arrangement of exclusively assigning Group ‘D’ staff in scale of pay Rs.750-940 for the job of operating photostat machine may be discontinued with immediate effect and payment of special pay/special allowance may be stopped forthwith. Special allowance may be paid only for the period of staff has been exclusively usedfor the purpose.

5. Compliance report in the matter may be sent to Board urgently.

SERIAL CIRCULAR NO.46/2001Circular letter No.P(R) 554/IV dated 14.3.2001

46

Copy of Board’s letter No.E(G)97/QR1/28 dated 12.2.2001 is published for information, guidance and necessary action. Board’s letters dated 6.1.97 ,19.2.99 & 18.7.2000 quoted therein was circulated as S.C.No.33/97, letter No.P(R)554/IV dated 13.4.99 and SCNo.169/2000 respectively.

Copy of Board’s letter No. No.E(G)97/QR1/28 dated 12.2.2001 (RBE No. 33/2001)

Sub: Retention of Railway accommodation at the previous place of posting in favour of the oficers/staff posted at new zones.

…

As you are aware, on setting up of new zones, officers/ staff posted there, were permitted to retain railway accommodation at the previous place of posting for a period of one year in terms of Board’s letter No.E(G)96 QR1/39 dated 6.1.97. Subsequently , the period of retention was extended twice for a period of one year each time. The last extension granted vide board’s letter of even number dated 19.2.99 expired on 31.12.99.

The issue of extending the period of retention of railway quarter in favour of officers/staff posted to new zones in view of administrative exigencies , has been considered byRailway Board in their meeting held on 24th January,2001, when in continuation of Board’s letter of even number dated 19.2.99, in exercise of the powers contained in their order No.E(G)99 QR1/16 Pt.III dt. 18.7.2000, they decided that:

i) The officers/staff who are still in occupation of railway quarters at their previous place of posting may be allowed to retain the quarters upto 31.3.2001 on payment of normal rent on the same terms and conditions as contained in Board’s letter No.E(G)96 QR1/39 dated 6.1.97. The cases of officers and staff who have already vacated the quarters after 31.12.99 ( upto which Board had earlier given the permission for retention at the previous place of posting) may also be regularised on payment of normal rent.

ii) Simultaneously, the officers and staff who are still retaining quarters at the previous place of posting should be directed to immediately apply/register for allotment of railway quarters at their place of posting. Officers/staff posted at new Zones will have joint priority with other Officers of that station e.g. Divisions/Construction Organisations/RE etc. SAG Officers posted to new Zones will have overriding priority for allotment of type-V quarter in case there are not quarters in Sag pool at their station of posting.

iii) For the purpose of allotment of railway quarter, as per (ii) above, the priority/seniority of officers and staff will be reckoned from the date of joining at the place of posting in the new zone.

iv) The offices/staff who may in future be transferred and posted to the new zones will not be entitled to the benefit of retention of quarter as enumerated in para (I) (ii) and (iii) above and will be governed by normal instructions of retention of quarters in the case of transfer.

This has the sanction of the Board and issue with the concurrence of the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO.47/2001Circular letter No.P(R)

Copy of Board's letter No.E(RRB)/2000/25/11 dated 7.2.2001 is forwarded for information, guidance and necessary action. Board's letter dated 27.09.2000 quoted therein was circulated as S.C.No.221/2000.

Copy of Board's letter No.E(RRB0/2000/25/11 dated 7.2.2001

Sub: Proforma for placing requisition for candidates by Railways/Production Units for recruitment of Physically Handicapped persons in Group "C" posts.

…..Attention is invited to Board's letter of even number dated 27.09.2000 circulating

proforma for placement of indents on RRBs.

47

It has been observed that there is need for ensuring proper action in respect of Column 14 of the Requisition proforma, which reads as under:

"Certificate of handicap quota reservation:- It is certified that3% reservation had been provided for Physically handicappedpersons against these vacancies. The details of posts earmarkedfor the Physically handicapped are as under"

Category of Number of posts Unit & CadreHandicap

reserved and where reserveddesignation

--------------------------------------------------------------------------------I. VHII. HHIII. OH

It is clarified that if in a particular category, physically handicapped persons cannot be recruited, required number of posts to the extent of 3% of the notified vacancies should be earmarked in some other category making a psecific mention to that effect in column 14. For example, for recruitment of 100 Assistant Drivers, 3 posts are specifically required to be earmarked for any of the categories where handicapped persons can be recruited. Since indents not adhering to this requirement will not be accepted by the RRBs, necessary provision for filling column 14 may kindly be esnured, without exception.


Copy of Board’s letter F(E)II/91/PA/1/1 dated 12.2.2001 is published for information, guidance and necessary action. Board's letters dated 8.1.92 and 12.3.99 quoted therein were circulated as SC No.23/92 and 91/99, respectively.

Copy of Board’s letter F(E)II/91/PA/1/1 dated 12.2.2001(RBE No. 16/2001)

Sub: Guidelines for fixation of pay of candidates working inPublic Sector Undertakings etc. recommended for appointment by the Commission by method by recruitment by Selection.

Ref: Board's Selection Lr. No.F(E)II/91/PA/1/1 dated 8.1.92 and 12.3.99…

Queries are being received from different quarters in regard to fixation of pay of candidates from Public Sector Undertakings and autonomous bodies etc. recommended for appointment in the government by the UPSC by the method of recruitment by Selection.

It is reiterated that the benefit of pay protection is admissible only when the appointment is made through an interview. No protection of pay is admissible in case the appointment is made through an open competitive examination as stipulated in DOP&T's OM No.12/1/96-Estt(Pay I) dated 10.7.98 circulated vide this office letter of even number dated 12.3.99. Wherever , such protection is to be given, UPSC will indicate in its recommendation letter that pay of such candidate should be fixed as per the guidelines laid in the above quoted letter.

It is further clarified that cases arising on or after 10.7.98 have strictly to be decided as per guidelines contained in DOP&T's OM dated 10.7.98. However, any past case, dedided otherwise prior to 10.7.98 need not be reopened.

SERIAL CIRCULAR NO.49/2001Circular letter No.P(R)436/IREM/IV dated 20.3.2001.

48

Copy of Board’s letter E(NG)I/98/PM 9/1 dated 6.2.2001 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)I/98/PM 9/1 dated 6.2.2001( RBE No.26/2001)

Sub: Selection to the category of Junior Cashier scale Rs.4000-6000.…

In terms of Para 170 of IREM, Vol.I,1989 , 15% of the posts in the category of Junior Cashier in the pay scale Rs.1200-2040 (RPS)/Rs.4000-6000 ( RSRP) are to be filled by selection from amongst the Sr.Clerks in pay scale Rs.1200-2040 (RPS)/Rs.4500-7000 (RSRP) and clerks in pay scale Rs.950-1500 (RPS)/Rs.3050-4590 (RSRP) in Cash & Pay Department having a minimum service of three years.

2. With the implementation of Vth Pay Commission recommendations vide Board’s letter No. PC_V/97/I/RSRP/1 dated 16.10.97, Sr.Clerks in the IVth Pay Commission scale of pay Rs. 1200-2040 have been allotted replacement scale of Rs. 4500-7000, which is higher than the grade of Junior Cashier who are placed in the revised scale of pay of Rs. 4000-6000

2.1 In view of the above, the Ministry of Railways have reviewed the matter and decided that Senior Clerks will no longer be eligible to appear in the selection for promotion as Junior Cashier.

3. The Indian Railways Establishment Manual may also be amended as in the Advance Correction Slip No.114 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOL.I,1989Advance Correction Slip No.114.

Chapter I, Section –B , Sub-Section IIIRecruitment and TrainingIn para 170 substitute the following for the existing clause (i) if sub-para (1):“ (i) 15% by Selection from amongst Clerks in the pay scale of Rs.3050-4590 in the Cash and Pay Department having a minimum of three years of service, and”

(Authority: Board’s lr. No. E(NG)I/98/PM9/1 dated 6-2-2001.


Copy of Board’s letter E(RRB)2001/23/23/1 dated 5.2.2001 together with their letter dated 14.3.95 is published for information, guidance and necessary action. The cadre officers in Headquarters should send all the proposals /indents for filling up the posts to Railway Board with the approval of General Manager.

Copy of Board’s letter E(RRB)2001/23/23/1 dated 5.2.2001(RBE No.24/2001)

Sub: Recruitment of Train Clerks through RRBs.…

Board have decided to lift the ban on recruitment on Train Clerks through Railway Recruitment Boards imposed vide their letter No.95/E(RRB)/13/1 dated 14.3.95. The minimum educational qualification will continue to be Matriculation.

It has also been decided that number of posts to be indented on Railway Recruitment Boards should be closely monitored and every indent should have the approval of Board (MT), in the light of FOIS, so as to guard against any surplus recruitment in this category.

Copy of Board's letter No.95/E(RRB)13/1 dated 10/14.3.1995.

Sub: Recruitment of TNCs through RRBs.

49

…

Railways/Production Units are aware that due to large scale closure of yards sizeable surpluses are expected to be generated in the coming years rehabilitation /absorption of whom will have to take precedence over all other modes of direct recruitment. The matter has been considered at great length and it has been decided that recruitment of TNCs through RRBs should be stopped forthwith. It, therefore, follows that indents, if any, placed on the RRBs for making recruitment of TNCs will have to be cancelled immediately.

Action taken in the matter may please be advised for information of the Board.

SERIAL CIRCULAR NO.51/2001Circular letter No.P(R)64/IV dated 19.2.2001

Copy of Board's letter No.F(E)I2000/AL-4/6 dated 18.1.2001 is forwarded for information, guidance and necessary action. Board's letter dated 6.6.96 quoted therein was circulated as S.C.No.88/96.

Copy of Board's letter No.F(E)I/2000/AL-4/6 dated 18.1.2001 (RBE No.12/2001)

Sub: Grant of Tribal Area Allowance to the Railway employees working in the Tribal Areas of Madhya Pradesh.

Ref: Board's letter No.F(E)I/96/AL-4/3 dt.6.6.96 and F(E)I/98/AL-4/5

dt.2.9.98.-------

Sanction of the President is hereby conveyed for continued grant of Tribal Area Allowance to the Railway employees posted in the Tribal Areas of Madhya Pradesh listed in the Annexure to this letter for the period beyond 28.2.2001 or till withdrawal of the allowance by the State Government of Madhya Pradesh in respect of their employees, whichever is earlier. The other conditions for grant of this allowance laid down in Board's letter No.PC-IV/87/Imp/AL-1 dt.30.7.87 and F(E)/89/AL:-4/2 dt.24.6.91 shall continue to be applicable while regulating grant of Tribal Area Allowance under these orders.

The Railway employees posted in the Tribal Development Blocks listed at Annexure I of this letter shall only be eligible for grant of this allowance. These are less in number than the Tribal Development Blocks listed at Annexure I of Board's letter No.PC-IV/87/Imp/AL-1 dated 30.7.87. This reduction in the number of Tribal Development Blocks might render some Railway employees ineligible for grant of this allowance. The number of such employees may be communicated to the Board immediately so that a decision in respect of such employees could be taken.

For extension of the currency of Tribal Area Allowance beyond 28.2.2001, the list of Tribal Blocks/Areas where Railway employees are posted may please be furnished to Board's Office.

Annexure to Board's letter No.F(E)I/2000/AL-4/6 dt.18.1.2001

Annexure ACategorisation of Development BlocksDevelopment Block of first category.

District Development Blocks

1. Rayagarh Manera2. Surguja Kushmi

OdgiPratapurRamanujganjSonhat

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ChandramedhaWadfnagar

3. Bastar AsurKuakondaKatekalyanMakdiDurgkodalKoylibedaOrchaBedrajpur

4. Mandla MathaiBajagMehadvani

Development Block of Second category

1. Ragarh BagichiDuldalhaLailugaThamnar

2. Suraguja MainpatBhairpurRamchandrapurBalrampurShakargarhPremnagarBharathpurKhandgawaRajpur

3. Bastar DarbhaBastnarBakavandLohandgudaSaronaKota

4. Baithul Bhimpur5. Mandla Amarpur

SamnapurMohgaunGhunghriKaranjiyaNarayanganj

6. Chindwada DarrayiBichuvaThomiya

7. Seedhi Kusuri8. Dhar Bakaner

DahiGandhvani

9. Jhabuva KathivadaSondva

10. Khargon Party

Development Block of Third category

1. Rajpur MainpurChura

2. Rajnandgaon Manpur3. Raigarh Kansabel

ThapkaraKunkari

4. Bilaspur PondiuproraKarthala

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MarvahiGorela (1)Gorela (2)Pali

5. Sarguja BatholiSeethapurLakhanpurBaikunthpur

6. Bastar NarayanpurAnthagarhKarasgaonBastarDantevadaGeedamChindgarhSukampaBijapurBhairamgarhBhopalpattnam

7. Baitul ChicholiAthanerGhodadongri

8. Hosangabad Kesla9. Muraina Karahal10. Ratlam Bajna11. Mandla Bichaya

NiwasBijadandiShahpurDindori

12. Balagarh ParaswadiBirsa

13. Siwni KuryiBhansor

14. Chindwada Jamyi15. Shehdol Pushrajgarh

Pali(1)Pali (2)

16. Dhar NalchaBaghNisarpurDharmpuriThirla

17. Jhabuva RamaRanapurThadlaJabatUdayapurMeghnagarBhayrah

18. Khargon JhirniyaSegaonPansemalBhimangaonRajpuraGoganthi.

SERIAL CIRCULAR NO.52/2001Circular letter No.P(R)673/I dated 15.3.2001.

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Copy of Board’s letter E(MPP)99/19/1 Item 5.6 dated 16.1.2001 is published for information, guidance and necessary action. Board’s letter dated 28.11.2000 quoted therein was circulated as S.C No.12/2001.

Copy of Board’s letter E(MPP)99/19/1 Item 5.6 dated 16.1.2001 (RBE No.13/2001)

ADDENDUM

Sub: Report of the Railway Safety Review Committee (Part-I )1998 -Capsule on “How to conduct accident enquiries” – Recommendation No.5.6

Ref: Board’s letter of even Number dated 28.11.2000.…

It has been decided to include the capsule on “ How to conduct accident enquiries” in the refresher courses of SSE’s of Electric Loco/EMU as well, since they have to participate in enquiries into accidents on electrified areas. Accordingly para 2(a) of Board’s letter referred to above be modified and may be read as under:

“(a) the Refresher Courses conducted for the Senior Supervisors (SSEs) of the following departments:

i) Mechanical ii) S&T iii) Civil iv) Traffic v) Electric Loco/EMU” All other items remain unchanged.

SERIAL CIRCULAR NO.53/2001Circular letter No.P(R)568/dated

Copy of Board's letter No.E(NG)II/99/RR-1/64 dated 5.2.2001 together with their letter dated 6.6.90 are forwarded for information, guidance and necessary action. Board's letter dated 28.6.2000 quoted therein was circulated as S.C.no.146/2000.

Copy of Board's letter No.E(NG)I/99/RR-1/64 dated 5.2.2001 (RBE No.25/2001)

Sub: Minimum educational qualification for recruitment to the post of Diesel/Electric Assistant (Rs.3050-4590)

…..Attention is invited to Board's letter of even number dated 28.06.2000, wherein, various

specified trades of III/Act Apprenticeship have been laid down as minimum educational qualifications in addition to Matriculation under the 10+2 system for purposes of recruitment to the posts of Diesel/Electric Assistants.

Board have further considered the matter and have decided that the trade of "Heat Engine" may be added to the list of specified trades.

The specified trade of "Mechanic (Diesel)" as mentioned in Board's letter No.E(NG) II/86/RC-2/24 dated 6.6.90 was inadvertently left out in Board's letter of even number dated 28.06.2000. The same may be added as para 1(xiii) of the letter dated 28.06.2000.

Copy of Railway Board's letter No.E(NG)II/86/RC-2/24 dated 6.6.90 (RBE No.96/1990).

Sub: Minimum educational qualification for recruitment of Asst.Elec.Driver in scale Rs.950-1500

…..The Board have reviewed the instructions contained in their letter of even number dated

09.10.90 laying down the minimum qualification for direct recruitment of Diesel Asst., Electrical Assistant. In partial modification thereof, they have now decided that the minimum qualification for direct recruitment to the categories should be:

i) (a) Matriculation pass or its equivalent or Tenth class or tenth standard pass under the 10+2 system plus.

53

(b) I.T.I. qualification in any of the trades mentioned in para-2 of Board'sletter of 9.1.90 cited above or in the mechanic (Diesel) Trade OR.

ii) Diploma in Electrical or Mechanical Engineering or Electronics (in lieu of ITI).

Preference will be given to candidates with the aforesaid diploma qualification (as indicated in (ii) above).

All other terms and conditions will be the same as laid down in Board's letter of 9.1.90 cited above. This disposes of GM, S.C.Railway D.O.letter No.EL/Optg/43 dated 29.3.90.

SERIAL CIRCULAR NO.54/2001Circular Letter No.P ( R)563/III dt. 9.4.2001

Copy of Board’sletter No.E(NG)II/2000/RR-1/79 dated 13.2.2001 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)II/2000/RR-1/79 dated 13.2.2001 ( RBE No.35/2001) SC No.39 to MC No.32.

Sub: Diploma in Port Development and Management from Institute of Rail Transport, New Delhi.

Ministry of Railways have decided that Diploma in Port Development and Management from Institute of Rail Transport, New Delhi may be prescribed as a additional desirable qualification for recruitment to the posts of ASM and Traffic/Commercial Apprentices. Non possessing of this diploma will not, however, debar candidates for recruitment.

SERIAL CIRCULAR NO.55/2001Circular Letter No.P (R)535/II dt. 9.4.2001

Copy of Board’s letter No.E(NG)I/2000/PM-10/11 dated 9.2.2001 is published for information, guidance and necessary action.Board’s letter dated 21.2.2000 quoted therein was circulated as SC No.57/2000.

Copy of Board’s letter No.E(NG)I/2000/PM-10/11dated 9.2.2001 ( RBE No.31/2001)

Sub: Procedure for filling up the posts of District Extension Educator in scale Rs.7450-11500.

…In terms of this Ministry’s Lr.No.PC-V/97/1/11/12 dated 21.2.2000, the posts of District

Extension Educator in the Family Welfare Organisation in the newly introduced scale of pay of Rs.7450-11500 have been classified as “Selection”.

All India Railwaymen’s Federation have requested that the upgraded posts in the newly introduced category of District Extension Educator in grade Rs.7450-11500 may be filled up by modified selection.After carefully considering the demand the Board have decided that the posts of District Extension Educator which have arisen as a result of introduction of grade Rs.7450-11500 with effect from 21.2.2000 may be filled through the process of modified selection by scrutiny of Service Records only as a one time exception. It has also been decided that in cases where the posts have already been filledup on the basis of selection, the same will not be reopened.

SERIAL CIRCULAR NO.56/2001Circular letter No.P(R)436/IREC/Vol.II dated 4.4.2001.

Copy of Board’s letter 2000/289-B/Secy. Admn. dated 2.2.2001 is published for information, guidance and necessary action.

Copy of Board’s letter 2000/289-B/Secy. Admn. dated 2.2.2001(RBE No.11/2001)

54

Sub: Amendment to the Indian Railway Establishment Code, Vol.II,1987 Edition.…

In exercise of the powers conferred by the proviso to Article 309 of the Constitution , the President is pleased to amend the Indian Railway Establishment Code, Volume-II, 1987 Edition as in the Advance Correction Slip No. 50 enclosed.

INDIAN RAILWAY ESTABLISHMENT CODE, VOLUME-II,( 1987 Edition)

ADVANCE CORRECTION SLIP NO. 50

The chapter XIX "Annual Confidential Reports" of Indian Railway Establishment Code, Volume-II, 1987 Edition (Para 1606 to 1619 of Indian Railway Establishment Code, volume-I,1971 edition) may be treated as deleted.(Authority: Ministry of Railways (Railway Board) File No.2000-289-B/Secy.Admn dated 2.2.2001)


Copy of Board’s letter E(G)2000/RN3/6 dated 16.2.2001 is published for information, guidance and necessary action. Board’s letter dated 18.7.2000 quoted therein was circulated as S.C.No.169/2000.

Copy of Board’s letter E(G)2000/RN3/6 dated 16.2.2001(RBE No.39/2001)

Sub: Retention of quarters at the previous place of posting to Officers and staff of Tamluk-Digha project.

…An imperative and urgent need for allowing officers and staff posted on the Tamluk –Digha

New Rail link project to retain Railway quarter at their respective previous place of posting has been under consideration of the Ministry of Railways (Railway Board).

In view of the difficult terrain comprising of marine clay and tight target of completion, officers and staff are required to devote their total attention to the activities connected with the Project rather than get distracted in search /allotment of residential quarters, seeking school admissions for their children and other ancillary activities. Suitable accommodation is hardly available along the route of the line for officers and staff to be posted.

Having regard to the above pressing circumstances, the Ministry of Railways in exercise of the powers contained in their order No.E(G)99QR1-16 Pt.III dated 18.7.2000 have decided in public interest to relax the existing provisions regarding allotment/retention of Railway accommodation and charging of rent therefor in respect of Officers and staff posted to Tamluk-Digha Project by allowing them retention of Railway Quarters already allotted to them at their respective previous place of posting on normal rent. This special relaxation will, however, remain valid only upto June 2001.

This has the sanction of the Board and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR No. 58/2001Circular letter No.P(PC)/487/V/Imp/97/Vol.IV dated 29.3.2001

Copy ofBoard’s letter No.PC-V/97/I/EC/1(Pt.1 ) dated 7.3.2001 (PC-V/298 ) is published for information, guidance and necessary action.

Copy ofBoard’s letter No.PC-V/97/I/EC/1(Pt.1 ) dated 7.3.2001 (PC-V/298 ) RBE No.47/2001)

Sub: Amendment to the Railway Services ( Revised Pay) Rules,1997.…

55

Gazette Notification with G.S.R.No.54(E) ( RBE No.15/2001, S.No.PC-V/298) regarding amendment to the Railway Services Revised Pay Rules,1997 is enclosed herewith for necessary action.

Copy of Ministry of Railways Notification dated 24th January, 2001

G.S.R No.54(E) - In exercise of the powers conferred by the proviso of Article 309 of the Constitution, the President hereby makes the following rules in Amendment to the Railway Services (Revised Pay) Rules, namely:

1. (1) The rules may be called Railway Services (Revised Pay) Amendment Rules, 2001(2)They shall be deemed to have come into force on the first day of January,2001.

2. Note 5: in the first schedule to the Railway Services (Revised PayRules 1997 may be read as under)

(i) In the case of Group ‘B’ Accounts Officers, the revised scale S-14 ( Rs.7500-12000) will be operated to the extent of 20% of the total numb er of Group ‘B’ Accounts Officers on roll, including the Group ‘B’ Accounts Officers already officiating in Senior Scale Rs.10000-15200 on adhoc basis, as on 1.1.96. The revised scale S-15 ( Rs.8000-13500) will be operated to the extent of 80% of the Group ‘B’ Accounts Officers on roll, as on 1.1.96, including the Group ‘B’ Accounts Officers officiating in Senior Scale on adhoc basis. The posts in the grade Rs.8000-135000will be filled from amongst Group ‘B’ Accounts officers in the grade Rs.7500-12000 with a minimum of three years of regular service in Group ‘B’ as on 1.1.1996. for this purpose, the Group ‘B’ Accounts Officers officiating in senior scale on adhoc basis will also be notionally placed in the grade Rs. 8000-13500 while continuing to officiate in Senior Scale.

(ii) For subsequent years, the number of posts to be operated in the revised scale S-15 ( Rs.8000-13500) will be determined in reference to the number of Group’B’ Officers on roll, including the Group ‘B’ Accounts Officers officiating in Senior scale on adhoc basis,as on First day of January of each such year and the posts shall be filled from amongst Group ‘B’ Accounts Officers, in the grade Rs.7500-12000 including those oficiating in Senior scale on adhoc basis, with a minimum of three years regular service in Group ‘B’ as on First day of January of each such subsequent year, as in para a(I) above.

EXPLANATORY MEMORANDUM

The Railway Services (Revised Pay) Amendment Rules, 2001 have been made to implement the recommendations made by the FifthCentral Pay commission with respect of pay scales of Group ‘B’ Service/Posts. They are being given retrospective effect from 1st January, 1996. It is certified that the retrospective effect being vgiven to these rules will not affect adversely any emplioyee to whom these rules apply.

Foot Note:(i) Original Railway Services (Revised Pay) Rules,1997 vide G.S.r.No.584(E) dated 8.10.1997.(ii) Railway services ( Revised Pay) Amendment Rules, 1997 vide G.S.R.No.69(E) dated

5.2.1998.(iii) Corrigendum to Railway Services ( Revised Pay) Rules, 1997 vide G.S.R.No.72z(E) dated

9.2.1998.

SERIAL CIRCULAR NO.59/2001Circular Letter No.P(R)500/XVI dt. 16.4.2001

Copy of Board’sletter No.F(E)III/99/PN1/21 dated 28.2.2001 is published for information, guidance and necessary action. Board’s letter dated 5.8.99 and 26.4.2000 quoted therein were circulated as S.C.No.212/99 & 110/2000 respectively.

Copy of Board’s letter No.F(E)III/99/PN1/21 dated 28.2.2001 ( RBE No.45/2001)

Sub: Payment of DR to employed family pensioners /re-employed pensioners.

56

Reference Board’s letter of even number dated 5.8.99 and clarifications dated 26.4.2000 thereon on the above mentioned subject.

Compliants are being received from various quarters that orders contained in Board’s letter of even number dated 5.8.99 regarding grant of Dearness Relief to employed family pensioners/re-employed pensioners are not being followed by disbursing authorities resulting in monetary loss to them. It is , therefore, reiterated that the pension disbursing authorities may be advised to ensure strict compliance/observation of these instructions, copies of which may also be endorsed for their ready reference.

SERIAL CIRCULAR NO.60/2001CIRCULAR LETTER NO.P(R)/473/IV DATED 16-4-2001

Copy of Board's letter No.E(W)/97/PS 5-1/71 dated 12.3.2001 is published for information,

guidance and necessary action. Board's letter dated 7.7.2000 and 24.10.2000 quoted therein were circulated as S.C.No.159/2000 & 232/2000, respectively.

Copy of Board's letter No.E(W)/97 PS 5-1/71 dated 12.3.2001

Sub: Grant of Privilege Passes/PTOs to dependent relatives -Raising the income ceiling.

..... Reference is invited to Board's letter of even No.dated 7.7.2000 on the above mentioned subject, whereby the income ceiling for dependency was revised w.e.f. 1.1.2000 as Rs.2070/- i.e. Rs.1500/- (Pension/family pension) plus Rs.570/- (Dearness Relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.

Consequent upon increase in Dearness Relief to Pensioners/Family Pensioners w.e.f. 1.7.2000, in terms of Board's circular No.PC-V/97/1/9/6 dated 24.10.2000, a dependent relative in relation to a Railway servant as described in Railway Servants (Pass) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 01.07.2000 from all sources including pension, dearness relief in terms of Board's circular No.PC-V/97/1/9/6 dated 24.10.2000, does not exceed Rs. 2115/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.615/- (Dearness relief on Rs.1500/-) or 15% of the pay of the Railway servant, whichever is more.

SERIAL CIRCULAR NO.61/2001No.P(R)436/IREM/Vol. IV Dt: 16.4.2001

Copy of Board's letter No.E(NG)I/97/PM2/8 dated 22.2.2001 is forwarded for information, guidance and necessary action.-

Copy of Board's letter No.E(NG)I/97/PM2/8 dated 22.2.2001.

Sub: Filling up of posts in the category of Asst.Station Master in Grade Rs.4500-7000 - Revision of.

-----In terms of Para 122(1) of IREM Vol.I (1989 Edition), the posts in the category of Assistant

Station Master in Grade -i) 50% by direct recruitment through Railway Recruitment Boads;ii) 25% by promotion by selection from amongst signallers; andiii) 25% by promotion by selection from amongst Switchmen failing which by

Levermen, Cabinmen only against the first 10% of the vacancies; shortfall, if any, against the remaining 15% vacancies to be added to direct recruitment quota.

The review of mode of filling up of posts in the category of ASM in Grade Rs.4500-7000 has been under consideration of the Ministry of Railways for some time keeping in view the difficulty experienced by the Railways in filling up the promotion quota posts for want of suitable staff in the existing eligible feeder categories, inter-alia, on account of progressive dwindling of the cadre of Traffic Signallers, interim report of the Railway Safety Review Committee and the Committee appointed by the Board for reviewing the recruitment and career development policies of the staff of Operating Department. The matter has been considered in the light of the above. The views of the

57

recognised Federations have also been ascertained and taken into account. It has been decided that henceforth, the posts of ASMs in Grade Rs.4500-7000 should be filled as under:-

(i) 60% by direct recruitment from amongst persons having the qualification of Graduation, through RRBs as per the existing procedure;

(ii) 15% by Limited Departmental Competitive Examination (LDCE) from amongst Group'C' & 'D" staff of Operating and Commercial Departments in grades below the grade Rs.4500-7000 with an upper age limit of 45 years (50 years in the case of SC/ST) and qualification of Graduation subject to the condition that Group'D' staff have rendered a minimum of 5 years regular Railway service; shortfall, if any, against the quota being made good by direct recruitment; and

(iii) 25% by general selection from amongst employees possessing the qualification of matriculation and working as Shunting Jamadars, Shunting Masters, Cabinmen Grade-I, Switchmen, Sr.Signallers and Sr.TNCs in grade Rs.4500-7000 with an upper age limit of 45 years (50 years in the case of SC/ST), shortfall, if any, against the quota being made good by LDCE at (ii) above.

Accordingly, the Indian Railway Establishment Manual is amended as in Advance Correction Slip No.115 enclosed.

---------INDIAN RAILWAY ESTABLISHMENT MANUAL - VOL.I (1989 EDITION)

ADVANCE CORRECTION SLIP NO.115

Chapter-I, Section "B" Sub-section III - Recruitment & Training.

Substitute the following for the existing sub-para (1) of Para 122 -

"The posts in the category of Assistant Station Master in grade Rs.4500-7000 shall be filled as under:-

(i) 60% by direct recruitment from amongst persons having the qualification ofGraduation, through RRBs;

(ii) 15% by Limited Departmental Competitive Examination (LDCE) from amongst Group'C" & "D" staff of Operating and Commercial Departments in grade below the grade Rs.4500-7000 with an upper age limit of 45 years (50 years in the case of SC/ST) and qualification of Graduation subject to the condition that Grouop'D' staff have rendered a minimum of 5 years regular Railway service; shortfall, if any, against the quota being made good by direct recruitment; and

(iii) 25% by general selection from amongst employees possessing the qualification of matriculation and working as Shunting Jamadars, Shunting Masters, Cabinmen Grade.I, Switchmen, Sr.Signallers and Sr.Trains Clerks in grade Rs.4000-6000 with an upper age limit of 45 years (50 years in the case of SC/ST), shortfall, if any, against the quota being made good by LDCE at (ii) above.

(Authority: Ministry of Railway's letters No.E(NG)I/97/PM2/8 dated 22.2.2001)

SERIAL CIRCULAR NO.62/2001Circular letter No.P(PC)487/V/Imp/97/Vol.IV dated 12.4.2001.

Copy of Board’s letter PC/V/2000/1/7/6/2 dt. 15.3.2001 is published for information, guidance and necessary action. Board’s letters dated 27.10.89 quoted therein was circulated as S.C.N.214/89.

Copy of Board’s letter No.PC-V/2000/1/7/6/2 dated 15.3.2001(RBE No.56/2001)

Sub: Grant of advance increments to Stenographers in subordinate office for acquiring higher speed in shorthand.

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In accordance with the provisions contained in this Ministry's letter No.PC-IV/88/Increment/1 dated 27.10.89, Stenographers in the pre-revised scale of Rs.1200-2040 were granted one or two advance increments respectively on their qualifying at 100 or 120 words per minute in shorthand both at the recruitment stage and while in service, which were not to be absorbed in future increments and the date of next increment after the grant of advance increments, remained the same.

4. Consequent upon the revision of pay scale w.e.f. 1.1.1996 on the recommendations of the Fifth Central Pay Commission, the matter relating to the revision of the rate of the advance increment(s) in respect of those Railway employees who had already qualified and were in receipt of advance increment(s) prior to 1.1.1996 has been under consideration in consultation with Department of Personnel and Training. The President is now pleased to decide that the rate of increment(s) prior to 1.1.96 in terms of provisions contained in the letter dated 27.10.89 referred to above, will be an amount equivalent to the lowest rate of increment in the revised scale corresponding to the pre-revised pay scale of Rs.1200-2040. It should be ensured that such employees have not already been given benefit of counting the advance increments towards pay fixation in terms of Rule 7(1)(B) of RSRP Rules, 1997.

5. The increment(s) granted on or after 1.1.96 in the revised scales will henceforth be termed as special allowances and will not count as pay for alloweances and as emoluments for pension/gratuity.

4. These orders take effect from the date on which an employee draws pay in the revised scale of pay under the RSRP Rules, 1997.

SERIAL CIRCULAR NO.63/2001Circular letter No.P(PC)487/V/Imp/97/Vol.IV dated 12.4.2001.

Copy of Board’s letter PC-V/2000/R-II/9/1 dated 15.3.2001 is published for information, guidance and necessary action. Board’s letters dated 16.10.97 and 4.12.97 quoted therein were circulated as S.C.Nos. 170/97 and 222/97 respectively.

Copy of Board’s letter No.PC-V/2000/R-II/9/1 dated 15.3.2001( RBE No.57/2001)

Sub: Adjustment of two advance increments granted to Constables in RPF/RPSF...

The RPF/RPSF constables who had been in the IV CPC scale of Rs.825-15-900-EB-20-1200 + two advance increments had been granted the scale of Rs.2750-70-3800-75-440-0 + two advance increments w.e.f.1.1.96 vide Railway Board's letter PC-V/97/I/RSRP/1 dated 16.10.97. The matter regarding treatment of the advance increments has been under examination in Board's office in consultation with Department of Personnel & Training.

2. It has now been decided that on electing to come over to revised scales the pay of the constables in RPF/RPSF be fixed with reference to the pay in the pre-revised scale ( reckoned in the manner indicated in para 2.1 below) and then two advance increments granted again in the revised scale.

2.1 In the case of those constables who had received upto two advance increments at the time of fixation in IV CPC scales, their pay should be fixed with reference to the pay in the pre-revised scale, excluding the quantum of advance increments enjoyed by them as on 1.1.96. For others , who did not received the benefit of advance increments, no such adjustment in the pay in pre-revised scale would be necessary.

3. After the pay is fixed in the revised scale ( V CPC) , two advance increments could be granted in the revised scale. The benefit of two advance increments would be granted during the period between 1.1.96 to 9.10.97. Thereafter, the pay scale of Constables in RPF/RPSF would be fixed in the scale of Rs.3050-75-3950-80-4590 as allotted vide Railway Board's order dated 4.12.97.

SERIAL CIRCULAR NO.64/2001

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Circular letter No.436/IREC Vol.I dt.

Copy of Board's letter No.F(E)III/2001/PF1/1 dated 26.2.2001 is forwarded for information, guidance and necessary action. Board's letter dated 24.2.98 quoted therein was circulated as S.C.No.47/68.

Copy of Board's letter No.F(E)III/20001/PF1/1 dated 26.2.2001 (RBE No.41/2001)

Sub: Amendment to IREC/Vol.I (2985 Edition) Rules 923 and 925 permitting advance/final withdrawal separately for betrothal ceremony and marriage.

--------

In terms of Board's letter No.F(E)III/67/PF1/18 dated 24.2.68 advance/final withdrawal is permitted separately for both betrothal and marriage provided the total amount of such advance/final withdrawal does not exceed the ceiling limit prescribed for marriage under the SRPF rules. It has now been decided that advance/final withdrawal may be permitted both on the occassions of the betrothal ceremony and marriage ceremony, treating each occasion as a separate purpose.

In view of the above, in exercise of the powers conferred by proviso to Article 309 of the Constitution the President is pleased to direct that Rules 923 & 925 of IREC Vol. 1985 Edition (Reprint Edition 1995) may be modified as per Advance Correction Slips No.80 & 81 sent herewith as Annexure I & II.

ANNEXURE-IIndian Railway Establishment Code Vol.I (Reprint Edition 1995) Rules 923/R.IAdvance Correction Slip No.80

The following may be inserted as Note (4) below Note (3) under Rules 923:

" Note (4) - For the purpose of this Rule, advance will be permitted both on the occasions of the betrothal ceremony and the marriage ceremony treating each occasion as a separate purpose".

ANNEXURE-IIVol.I(Repint Edition 1995) Rules 925/R.IAdvance Indian Railway Establishment Code Correction Slip No.81

A new sub-rule namely Rule 925 (3)(g) may be inserted below sub-rule 925 (3) (f) as under:-

"A subscriber shall be permitted to make a final withdrawal both on the occasions of the betrothal ceremony and marriage ceremony treating each occasion as a separate purpose".

(Ministry of Railways letter No.F(E)III/2001/PF1/1 dated 26.2.2001)

SERIAL CIRCULAR NO.65/2001Circular Letter No.P(PC)/487/V/97/DA Dated 18-4-2001

Sub: Payment of Dearness Allowance to Railway employees - Revised effect from

1.1.2001......

Copy of Board's letter No.PC-V/97/1/7/14 dated 10.4.2001 (RBE No.71/2001) on the above subject is sent herewith for information, guidance and necessary action.

3 months Dearness allowance viz. Jan., Feb. & March 2001 may be added in April 2001 pay bill.2

Railway Board's letter dated 27-9-2000 and 16-10-97 quoted therein was circulated as SC Nos. 198/2000 and 171/97, respectively.

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Action should be taken to draw the revised rates of Dearness Allowance in the salary bill of the mechanised units of General Pay Roll, Running and workshops for the month of Oct 2000 in respect of employees belonging to Group A. "B", "C" and "D". DA Arrears: The Bills for drawl of D.A. arrears payable from 1.1.2001 to 31.03.2001 in respect of all the employees will be drawn in computer as hither to done consisting of 3 statements. Viz. Statement No. i) Straight cases - bills ii) Exception cases iii)Transfer cases. In respect of statement No.(ii) and (iii) manual bills are to be drawn. As regards bills for drawl of Dearness allowance arrears it will be drawn in computer wherever it is available and manual supplementary bills in respect of those units which are not computerised. CWM/LGDS to ensure payment of DA and arrears as indicated above to the staff of LGD, workshops. DRM/GTL to ensure payment of revised DA and arrears indicated above to the staff of GTL, UBL and Workshops of UBL and TPTY.

HONORARIUM: CPO's sanction is communicated to the drawl of DA arrears wherever bills made non-computerised and also manually and payment of honorarium to the staff at the prescribed rates as conveyed in this office circular letter No.P(R)-299/1 dated 8.8.1988. The payment of honorarium to individual clerk should be processed only after they claim arrears in respect of all staff including those who have retired/died or demitted from service and a certificate to this effect should be obtained from each bill preparing clerk claiming honorarium. The honorarium should be claimed within 6 months from the date of issue of this letter. The payment of honorarium may be arranged by the Divisions/ Units concerned with the due verification / concurrence of the Associated Accounts after obtaining Administrative sanction at the units level and there is no necessary for sending the proposal to Headquarters for this purpose. ......

Copy of Board's letter No.PC-V/67/1/7/14 dated 10.4.2001 (RBE No.71/2001).

Sub: Payment of Dearness Allowance to Railway employees Revised Rates effective from 1.1.2001.

..... Reference to the Ministry's letter of even No.dated 27.9.2000 (S.No.PC-V/281 RBE No.171/2000) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees with effect from 1st January,2001 shall stand modified as follows: ------ ------------------------------------------------------------------------------------------------------------- Date from which payable Rate of Dearness Allowance per month-------------------------------------------------------------------------------------------------------------------- 01.01.2001 43% of pay

---------------- ------------------------------------------------------------------------------------------------------------------ 2. The provisions contained in paras 3 and 4 of this Ministry's letter No.PC-V/97/7/14 dated 16.10.97 (S.No.PC-V/3 RBE No.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders. 3. The additional installment of Dearness Allowance payable under these orders shall be paid in cash to all Railway employees.

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4. The payment on account of Dearness/Allowance involving fraction of 50 paise and above may be rounded off to the next higher rupee and the fractions of less than 50 paise may be ignored.

SERIAL CIRCULAR NO.66/2001Circular letter No. P(R)407/

Copy of Board's letter No.E(NG)II-99/CL/19 dated 28.2.2001 is forwarded for information, guidance and necessary action. Board's letters dtd quoted therein were circulated as under:-

Board's letter dated S.C.No.

25.7.91 118/9116.9.91 P(R)564/IV dt.26.9.919.10.98 272/984.12.98 110/991.6.99 164/99

Copy of Board's letter No.E(NG)II-99/CL/19 dated dated 28.02.2001 (RBE No.42/2001).

Sub: Absorption in the Railways of ex/\-casual labour borne on the live/ supplementary live casual labour registers.

…..In terms of the instructions contained in Board's letter No.E(NG)Ii/98/CL/32 dated 09.10.98,

the ex/casual labour borne on live casual labour registers, will first be considered for absorption on the Railways strictly as per their turn according to seniority based on the total number of days put in by them as Casual Labour. Thereafter, the ex-casual labour borns on supplementary live casual labour register will be considered in accordance with the number of days put in by them prior to 1.1.81, those falling in this category being placed enbloc below by ex-casual labour who may have rendered service on reengagement after 1.1.81 and his name is, therefore, borns on live Casual Labour Register.

In terms of the instructions contained in Board's letter No.E(NG)Ii-98/RR-1/107 dated 4.12.98, minimum educational qualification for direct recruitment to Group :D: posts in scale Rs.2610-3500 has been laid down as Class VIII passed. Further , in terms of Ministry of Railway's letter No.E(NG)Ii/91CL/71 dated 25.7.91, age relaxation to the extent of service put in as casual labour/substitute, subject to the upper age limit of 40 years in the case of general candidates and 45 years in the case of SC/ST candidates not being exceeded, may also be granted in the case of casual labour/substitutes for recruitment against Group "C" and "D" posts. The OBC candidates will also get age relaxation, upto the upper age limit of 43 years, as has been granted to the serving OBC Railway employees vide Board's letter No.E(NG)I-95/PMI/1 dated 1.6.99.

Both the Federations have been requesting for relaxation of the minimum educational qualification and age in the case of ex-casual labour borns on the Live/Supplementary Live Casual labour Registers, while considering them for absorption against Group "D" vacancies.

After considering the views of both the recognized Federations, the Board have now decided that, for filling up 60% of the open market recruitment vacancies for each recruitment in the category of Gangman, scale Rs.2610-3500, in the Civil Engineering Department, the minimum educational qualification of Class VIII passed need not be insisted upon while considering the ex-casual labour borne on live/supplementary live casual labour registers. The remaining 40% of open market recruitment vacancies in the category of gangmen in Civil Engineering Department will be filled in through direct recruitment from open market, in which ex-casual labour, who are lower in the seniority position (based on the total number of days of casual service put in) in the live/supplementary live registers, but possess minimum qualification of Class VIII pass can also apply. For all the other departments, only those ex-casual labour borne on live/supplementary live casual labour registers, who fulfill the minimum educational qualification of Class VIII pass would be considered for direct appointment against Group "D": vacancies .Board's approval will however, be continued to be required for resorting to direct recruitment for filling up all Group "D" vacancies on Railways, either by absorption of ex-casual labour borne on live/supplementary live Casual Labour registers or by doing fresh recruitment from open market. This is in line with the existing practice of taking Board's

62

approval for such open market recruitment for filling up vacancies in Group "D" in accordance with the instructions contained in Board's letter No.E(NG)Ii/91/RR-1/21 dated 16.09.91, wherein all Group "D" recruitment on the Railways, from open market, had been stopped.. As far as age limit is concerned, it has been decided that the instructions contained in Board's letter No.E(NG)Ii/91/CL/71 dated 25.7.91 would continue to be applicable as before in the case of general, SC and ST candidates. In the case of OBC candidates however, the age relaxation to ex-casual labour will be available upto the upper age limit of 43 years.

SERIAL CIRCULAR NO.67/2001CIRCULAR LETTER NO.P(R)/563/III DATED 23-4-2001

Copy of Board's letter No.E(NG)/II/91/RR-1/20 dated 9.3.2001 is published for information,

and necessary action, Board’s letter quoted therein were circulated under S.C.Nos.176/91, 31/94, 72/97, 35/98, 93/99 ,120/2000 and Lr.No.P(R)/563/I dated 21.2.97, respectively.

The information called for in Para 3 and 3.1 of Board’s letter may be furnished to this office by 5.5.2001 certain.

Copy of Board's letter No.E(NG)/II/91/RR-1/20 dated 9.3.2001 (RBE No.49/2001). Sub: Vacancies in Clerical cadre - Direct Recruitment quota.

..... Attention is invited to Board's letter of even number dated 3.12.91, 25.3.94, 28.11.96, 10.3.97, 2.1.98, 18.3.99 and 27.3.2000 on the above subject, wherein instructions had been issued for freezing of 25% of the vacancies falling within the direct recruitment quota in the category of Clerks in scale Rs.950-1500 (Rs.3050-4590 RSRP) and in Sr.Clerks in scale Rs.1200-2040(Rs.4500-7000) and 20% in the category of Junior Accounts Assistant and Accounts clerks. The question of continuance of the above freeze orders has been considered carefully by the Board and it has been decided to extend the currency of the instructions mentioned for a further period upto 31.12.2002. 2. In this connection attention is particularly invited to para 3 of the Board's letter dated 3.12.91 wherein it was required that the Railways and Production units should critically review the unfilled vacancies and progressively surrender the posts not required utilising the surrenders as matching surrender for creation of additional posts in more productive areas. From the information furnished by the Railways, it is seen, that while on some Railways, there is progress in this regard, other Railways are giving little or no serious attention to this aspect. 3. In this regard, Board also desire that the Railways and Production units should furnish information regarding the sanctioned strength of Jr.Clerks, Sr.Clerks, Jr.Accounts Assistants and Accounts Clerks as on 1.4.92 and as on 1.1.2001.

3.1 In addition to the above information, the Railways /Pus should also indicate whether they are experiencing any difficulty in functioning of the departments after freezing the posts as per existing orders. It is felt that the existing percentage of frozen vacancies can be increased further. Views in this regard may also be furnished.

SERIAL CIRCULAR NO.68/2001Circular Letter No.P(R)170 dt. 23.4.2001

Copy of Board’s letter No.F.E(Spl).2000/ADV/4/1 dated 26.3.2001 is published for information, guidance and necessary action. Board’s letter dated 26.12.97 quoted therein was circulated as S.C.No.9/98.

Copy of Board’s letter No.F.E(Spl)2000/ADV/4/1 dated 26.3.2001 ( RBE No.54/2001)

Sub: Grant of advance for purchase of Personal Computer.Ref: Board’s letter No.F(E)Spl.97/ADV.2/2 dated 26.12.97.

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Under the extant rules, as modified from time to time, last being under Board’s letter mentioned above, the maximum limit that has been prescribed for grant of computer advance is Rs.80,000 on the first occasion and Rs.75,000 on the second and subsequent occasions.

In view of the prevailing funds crunch and the fact that the personal computers at present are available in the market at much lower rates, Railway Board have decided to reduce the above mentioned maximum limit in respect of Railway employees to Rs.60,000/- on the first occasion and to Rs.55,000/- on the second subsequent occasions or the anticipated /actual price of the personal computer, whichever is less, till further orders.

All other terms and conditions governing the grant of personal computer advance remain unaltered.

The above mentioned modification takes effect from 1.3.2001.


Copy of Board’s letter E(MPP)/91/13/7/Pt.II dated 12.3.2001 is published for information, guidance and necessary action.

Copy of Board’s letter E(MPP)/91/13/7/Pt.II dated 12.3.2001(RBENo.50/2001)

Sub: Improvement in service conditions of faculty members in training institutions – Sumptuary Allowance.

…It has been decided to grant “ Sumptuary Allowance at the rate of Rs.200/- per month from the

date of issue of this letter to each of the Principals of 52 Main Training Centres as shown in the “Manual on Management of Training “ (list attached ) for the purpose of entertaining small groups of students/faculty/visiting faculty etc.

This issues with the concurrence of the Finance Directorate at the Ministry of Railways.

The Ministry of Railways have decided that the Manual on Management of Training, 1998 may be amended as per the attached

Advance Correction Slip No.1/2001.

MANUAL ON MANAGEMENT OF TRAINING ( JUNE 1998)

Advance Correction Slip No.1/2001Para 6.5.3 under item No.6 of the Manual on Management of Training ( Edition 1998) may be inserted as under:

6.5.3. Sumptuary Allowance at the rate of Rs.200/- per month will be granted to each of the Principals of 52 Main Training Centres as mentioned in Appendix-I to this Manual for the purpose of entertaining small groups of students /faculty/visiting faculty etc.

(Authority: Board’s letter No.E(MPP)/91/13/7/Pt.II).

MAIN TRAINING CENTRES

1. The Principal, Zonal Training Centre/ Bhusawal/CR.2. The Principal, Zonal Training Centre/ Bhuli/ER3. The Principal, Zonal Training Centre/Chandausi/NR4. The Principal, Zonal Training Centre/Muzaffarpur/NER5. The Principal, Zonal Training Centre/Alipurduar Jn./NFR6. The Principal, Zonal Training Centre/Tiruchirapalli/SR7. The Principal, Zonal Training Centre/Moula-ali/SCR8. The Principal, Zonal Training Centre/Sini/SER

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9. The Principal, Zonal Training Centre/Udaipur/WR

10. The Principal, Supervisors’ Training Centre/Jhansi/Cr11. The Principal, Supervisors’ Training Centre/Kanchearapara/ER12. The Principal, Supervisors’ Training Centre/Lucknow/NR13. The Principal, Supervisors’ Training Centre/Gorakhpur/NER14. The Principal, Supervisors’ Training Centre/New Bongaigon/NFR15. The Principal, Supervisors’ Training Centre/Bangalore/SR16. The Principal, Supervisors’ Training Centre/Secunderabad/SCR17. The Principal, Supervisors’ Training Centre/Kharaghpur/SER18. The Principal, Supervisors’ Training Centre/Ajmer/WR19. The Principal, S&T Training Centre,Ghaziabad (UP)NR20. The Principal, S&T Training Centre,Podanur, SR21. The Principal, S&T Training Centre,Sabarmati, Ahmedabad, WR22. The Principal, S&T Training Centre,Sixth Avenue, South Side,Kharagpur, West Bengal, SER23. The Principal, S&T Training Centre,Mohaddipur, Gorakhpur, NER24. The Principal,S&T Training Centre,S&T W/Shop,Byculla,Mumbai, CR25.The Principal, S&T Training Centre,25,Strachayard,Liluah, ER26. The Principal, S&T Training Centre,Maligaon,Guwahati, NFR27. The Principal, S&T Training Centre,Moula-ali,Hyderabad/SCR28. The Principal, S&T Training Centre,Malda, West Bengal,ER29. The Principal, Civil Engineering Training Centre,Kanpur/NR 30. The Principal, Track Machine Training Centre,Subedarganj, P.O.Pipal Gaon, Allahabad/NR31. The Principal, Civil Engineering Training Centre,SR, Tambram, Chennai32. The Principal, Civil Engineering Training Centre,SCR, Kacheguda,Secunderabad.33. The Principal, Civil Engineering Training Centre,SCR, Guntakal.34. The Principal, Electrical Training Centre,Thakurli/Cr35. The Principal, Electrical Training Centre,Asansol/ER36. The Principal, Electrical Training Centre,Kanpur/NR37. The Principal, Electrical Training Centre,Ghaziabad/NR38. The Principal, Electrical Training Centre,GKP/NER39. The Principal, Electrical Training Centre,Avadi/SR40. The Principal, Electrical Training Centre,Vijayawada/SCR41. The Principal, Electrical Training Centre,Lallaguda/SCR42. The Principal, Electrical Training Centre,Tatanagar/SER43. The Principal, Electrical Training Centre,Rourkela/SER44. The Principal, Electrical Training Centre,Baroda/WR45. The Principal, Electrical Training Centre,Mahalaxmi/WR46. The Principal, Electrical Training Centre,CLW/Chittaranjan47. The Principal, Electrical Training Centre,DCW/Patiala48. The Principal, Electrical Training Centre,DLW/Varanasi49. The Principal, Electrical Training Centre,ICF/Perambur50. The Principal, Electrical Training Centre,RCF/Kapurthala51. The Principal, Electrical Training Centre,W&APO/Bangalore52. The Principal, Jagjivan Ram RPF Training Centre/NR/Lucknow.


Copy of Board’s letter E(D&A)2000 RG 6-24 dt. 20.2.2001 is published for information, guidance and necessary action. Board’s letters dated 20.2.2001 quoted therein was circulated as S.C.No

Copy of Board’s letter No.E(D&A)2000 RG-6/24 dt. 20.2.2001 ( RBE No.37/2001)

Sub: Appointment of Board of Inquiry in disciplinary proceedings.

As per Rule 9(2) of Railway Servants ( D&A) Rules,1968, Board of Inquiry can be appointed by the Disciplinary Authority to inquire into the charges against a Railway Servant. Rule 9(3) of the said Rules further provides that where a Board of Inquiry is appointed, it shall consist of not less than

65

two members, each of whom shall be higher in rank than the Railway Servant against whom the inquiry is being held and none of whom shall be subordinate to the other member(s) of the Board.

4. While examining whether the Commissioners of Departmental Inquiries/Central Vigilance Commission, who are generally appointed as Inquiry Officers by the CVC in cases where CVC is consulted, can act as Inquiry Officers even if they are lower in rank to the charges official, the provisions, contained in Rule 9(3), referred to in para 1 above, also came up for a comparative examination.

5. It is clarified that the appointment of a Board of Inquiry and that of a CDI/CVC as InquiryOfficer are on different footings altogether. It has already been clarified under Board's letter of even number dated 20.2.2001 (RBE No.36/2001) that the status of a CDI of the CVC vis-à-vis the charged official is immaterial, since he belongs to an independent organisation outside the department of charged official. As regards the Board of inquiry , which is generally appointed in complicated cases involving technical aspects relating to more than one department, as in the case of railway accidents etc., the members of Board are Railway employees and hence as per the provision of Rule 9(3) , the members should be higher in rank than the charged official.

4. The above position may be brought to the notice of all-concerned for information and guidance.

SERIAL CIRCULAR NO.71/2001Circular Letter No.P( R)184/IV dt. 23.4.2001

Copy of Board’sletter No.E(NG)I-2001/CR/2 dated 13.3.2001 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)I-2001/CR/2 dated 13.3.2001 ( RBE No.53/2001) SC No.6 to MC No.28.

Sub: Countersigning of Annual Confidential Reports ( ACRs) of Supervisors posted for station maintenance at all ‘A’ Class Stations.

…It has been decided by the Board that Station Managers/Station Superintendents will be

responsible for cleanliness/sanitation of platforms, circulating areas . retiring rooms, waiting rooms and other passenger interface areas. The supervisors of the Engineering, Electrical and Medical Departments for all ‘A’ Class Stations shall be under the administrative control of the station in-charge i.e., Station Manager/Station Superintendent. While posting the supervisors at the ‘A’ Class statons, care should be taken to see that these superviors when posted for station maintenance are not in the grade higher than that of the Station Managers/Station Superintendents. The Technical control of the Supervisors shall remain with the respective Departments but the Annual Confidential Reports ( ACRs) should be countersigned by the Station Manager/Station Superintendent in respect of their duties and functions with regard to maintenance and upkeep of premises at that station.

SERIAL CIRCULAR NO.72/2001Circular letter No.

Copy of Board's letter No.E(G)/99 RN5/2 dated 22.2.2001 is forwarded for information, guidance and necessary action. Board's letter dated 18.7.2000 quoted therein was circulated as S.C.No.169/2000.

Copy Board's letter No.E(G)/99 RN5/2 dated 22.2.2001 (RBE No.40/2001)

Reg: Retention of quarter at the previous place of posting to officers and staff posted to Qazigund-Baramula section.

…..The Zonal Railways/Production units etc. are aware that construction of 219 kms

Railway line from Udhampur to baramulla via Srinagar has been taken up as a national project to be founded by Government of India outside the Railways's plan. To achieve speedy completion of the project, it has been decided to complete the Qazigund-Baramulla section thereof by March, 2002.

66

The project alignment fromQazigund to Baramulla falls in an area disturbed by militant activities. The consequent risk perception and difficult working conditions are a strong disincentive for Railway officers and staff tocome forward to work in the area.

The above facts were considered in depth by the Railway board in their meeting held on 2.12.1999, and thereafter on 27.7.2000 and 3.1.2001 when they finally decided that Railway officials who go ondeputation to Indian Railways Construction Company exclusively for Qazigund-Baramulla project and serve with that area as headquarters for full tenure may be permitted to retain Railway accommodation at the previous place of posting for a period of two years on payment of normal rent.

Now, therefore, in exercise of the powers contained in their orders No.E(G)/99/QR1/16 dated 18.7.2000, the Ministry of Railways (Railway board) have decided in public interest to relax the existing provisions regarding retention/allotment of railway accommodation and charging rent therefor in respect of the railway officers and staff deputed to Indian Railway Const.Company (IRCON) exclusively for Qazigund - Baramulla project and actually serving in that area with headquarters therefor full enture by permitting them to retain Railway accommodation at their previous place of posting during the period of such service in that area subject to a maximum period of two years from the date of joining the project on payment of normal rent.

This has the sanction of the Board and issues with the concurrence of the Finance Directorate of the Ministry of Railways.


Copy of Board’s letter E(NG)II/86/RC-1/1 Policy dt. 27.2.2001 is published for information, guidance and necessary action. Board’s letter dated 2.6.97 quoted therein was circulated as S.C.No 124/97.

Copy of Board’s letter No.E(NG)II/86/RC-1/1 Policy dated 27.2.2001 ( RBE No.44/2001)S.C.No.47 to MC No.16

Sub: Appointment on compassionate grounds in the event of Medical ecategorisation /invalidation and missing husband and wife ( both are Railway employees).

Kindly refer to Board’s letter of even number dated 2.6.97 regarding admissibility of appointment on compassionate grounds in case of death of mother or father subject to the stipulation that only one compassionate appointment will be available either on the death of the husband or wife whichever event occurs first.

The matter has again been reviewed by the Board and it has been decided that the instructions contained in Board’s letter of even number dated 2.6.97 will apply Mutatis-mutandis to cases where both husband and wife are Railway employees and one of them is retired consequent to medical decategorisation /invalidation and also in the case of missing Railway employees, subject to all other relevant conditions governing such appointments being fulfilled.

SERIAL CIRCULAR NO. 74 / 2001Circular lettr No.P(R) 171/II dt 3.5.2001

Copy of Board's letter No. 95-E(SCT) I/49/5(Pt) dated 21-3-2001 is forwarded for information, guidance and necessary action. Board's letter dated 21-3-97 quoted therein was circulated as S.C. No. 156 & 157/97.

Copy of Boards letter No. 95-E(SCT) I/49/5(Pt) dated 21-3-2001 (RBE No. 59/2001)

CORRIGENDUM

Please refer to Annexure II of Boards letter No. 95-E (SCT)/I/49/5 (1) & (2) dated 21-8-97. One of the Zonal Railways has pointed out certain typographical mistakes in the allocation of roster points.

67

The same has been considered by Board and it has been decided to replace both the existing Annexures referred to above with the corrected one enclosed below.

Annexure –II of letter No.95-E(SCT)I/49/5(1)

FOR DIRECT RECRUITMENT POST BASED MODEL ROSTER FOR 15 POSTS AND ABOVE FOR POSTS FILLED UP ON ALL INDIA BASIS.------------------------------------------------------------------------------------------------------S.No. Number of Posts Roster Points Reserved

SCs (15%) STs(7.50%) OBCs (27%)3 4 5

1. 15 4,12 = (2) 8(1) 2,6,10,14= (4)2. 16. -do- -do- -do-3. 17. 4,12,17=(3) -do- -do-4. 18. -do- -do- 2,6,10,14,18= (5)5. 19. -do- -do- -do-6. 20. -do- 8,20= (2) -do-7. 21. -do- -do- -do-8. 22. -do- -do- 2,6,10,14,18,22= (6)9. 23. -do- -do- -do-10. 24. 4,12,17,24=(4) -do- -do-11. 25. -do- -do- -do-12. 26. -do- -do- 2,6,10,14,18,22,26= (7)13. 27. -do- -do- -do-14. 28. -do- -do- 2,6,10,14,18,22,26,28= (8)15. 29. -do- -do- -do-16. 30. 4,12,17,24, 30=(5) -do- -do-17. 31. -do- -do- -do-18. 32. -do- -do- 2,6,10,14,18,22,26,28,32= (9)19. 33. -do- -do- -do-20. 34. -do- 8,20,34(3) -do-21. 35. -do- -do- -do-22. 36. -do- -do- 2,6,10,14,18,22,26,28,32,36=

(10)23. 37. -do- -do- -do-24. 38. 4,12,17,24,

30,38=(6)-do- -do-

25. 39. -do- -do- -do-26. 40. -do- -do- 2,6,10,14,18,22,26,28,32,36,40

= (11)27. 41. -do- -do- -do-28. 42. -do- -do- -do-29. 43. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43= (12)30. 44. 4,12,17,24,

30,38,44=(7)-do- -do-

31. 45. -do- -do- -do-32. 46. -do- -do- -do-33. 47. -do- 8,20,34,47

=(4)-do-

34. 48. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48= (13)

35. 49. -do- -do- -do-36. 50. 4,12,17,24,

30,38,44,50=(8)-do- -do-

37. 51. -do- -do- -do-38. 52. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52= (14)39. 53. -do- -do-

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40. 54. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54= (15)

41. 55. -do- -do- -do-42. 56. -do- -do- -do-43. 57. 4,12,17,24,

30,38,44,50,57 =(9)

-do- -do-

44. 58. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58= (16)

45. 59. -do- -do- -do-46. 60. -do- 8,20,34,47,

60= (5)-do-

47. 61. -do- -do- -do-48. 62. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62= (17)49. 63. -do- -do- -do-50. 64. 4,12,17,24,

30,38,44,50,57, 64 =(10)

-do- -do-

51. 65. -do- -do- -do-52. 66. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66= (18)53. 67. -do- -do- -do-54. 68. -do- -do- -do-55. 69. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69= (19)56. 70. 4,12,17,24, 30,

38,44,50,57,64, 70 =(11)

-do- -do-

57. 71. -do- -do- -do-58. 72. -do- -do- -do-59. 73. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73= (20)

60. 74. -do- 8,20,34,47, 60,74=(6)

-do-

61. 75. -do- -do- -do-62. 76. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76= (21)

63. 77. -do- -do- -do-64. 78. 4,12,17,24,

30,38,44,50,57, 64,70,78 =(12)

-do- -do-

65. 79. -do- -do- -do-66. 80. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80= (22)

67. 81. -do- -do- -do-68. 82. -do- -do- -do-69. 83. -do- -do- -do-70. 84. 4,12,17,24,

30,38,44,50,57, 64,70,78,84 =(13)

-do- -do-

71. 85. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85= (23)

72. 86. -do- -do- -do-73. 87. -do- 8,20,34,47,

60,74,87=(7)-do-

74. 88. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

69

43,48,52,54,58,62,66,69,73,76,80,85,88=(24)

75. 89. -do- -do- -do-76. 90. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90 = (14)

-do- -do-

77. 91. -do- -do- -do-78. 92. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92=(25)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95= (26)

82. 96. -do- -do- -do-83. 97. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 = (15)

-do- -do-

84. 98. -do- -do- -do-85. 99. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99=(27)

86. 100. -do- 8,20,34,47, 60,74,87,100=(8)

-do-

87. 101. -do- -do- -do-

88. 102. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102= (28)

89. 103. -do- -do- -do-90. 104. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84,90,97,104 =(16)

-do- -do-

91. 105. -do- -do- -do-92. 106. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106= (29)

93. 107. -do- -do- -do-94. 108. -do- -do- -do-

95. 109. -do- -do- -do-96. 110. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 ,104,110= (17)

-do- -do-

97. 111. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111= (30)

98. 112. -do- -do- -do-99. 113. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113= (31)

70

100. 114. -do- 8,20,34,47 ,60,74,87, 100,114=(9)

-do-

101. 115. -do- -do- -do-102. 116. -do- -do- -do-103. 117. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 ,104,110,117 = (18)

-do- -do-

104. 118. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118= (32)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121= (33)

108. 122. -do- -do- -do-

109. 123. -do- -do- -do-110. 124 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 ,104,110,117 ,124= (19)

-do- -do-

111. 125 -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125= (34)

112. 126. -do- -do- -do-

113. 127. -do- -do- -do-114. 128. -do- 8,20,34,47 ,60

,74,87, 100,114,128=(9)

2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128= (35)

115. 129. -do- -do- -do-116. 130. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130=(20)

-do- -do-

117. 131. -do- -do- -do-118. 132. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132= (36)

119. 133. -do- -do- -do-120. 134. -do- -do- -do-121. 135. -do- -do- -do-122. 136. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136= (37)

123. 137. 4,12,17,24, 30, 38,44,50,57,64, 70,78,84, 90,97 104,110,117,124

-do- -do-

71

130,137=(21)124. 138. -do- -do- -do-125. 139. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139= (38)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143= (39)

130. 144. 4,12,17,24, 30, 38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144=(22

-do- -do-


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147= (40)

134. 148. -do- -do- -do-135. 149. -do- -do- -do-136. 150. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150=(23)

-do- -do-

137. 151. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151= (41)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155= (42)

142. 156. -do- -do- -do-143. 157. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150,157=(24)

-do- -do-

144. 158. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158= (43)

145. 159. -do- -do- -do-

72


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162= (44)

149. 163. -do- -do- -do-150. 164. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150,157,164=(25)

-do- -do-

151. 165. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165= (45)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169= (46)

156. 170. 4,12,17,24, 30, 38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150157,164,170 =(26)

-do- -do-


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173= (47)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176= (48)

163. 177. 4,12,17,24, 30, 38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150157,164,170,177 =(27)

-do- -do-

164. 178. -do- -do- -do-165. 179. -do- -do- -do-

73

166. 180. -do- -do- -do-167. 181. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176181= (49)

168. 182. -do- -do- -do-169. 183. -do- -do- -do-170. 184. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150157,164,170,177 184 = (28)

-do- -do-

171. 185. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176181,185= (50)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176181,185,188= (51)

175. 189. -do- -do- -do-176. 190. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124130,137,144,150157,164,170,177 184,190 =(29)

-do- -do-

177. 191. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176181,185,188,191= (52)


43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176181,185,188,191,195= (53)

182. 196. -do- -do- -do-183. 197. 4,12,17,24, 30,

38,44,50,57,64, 70,78,84, 90,97 104,110,117,124

-do- -do-

74

130,137,144,150157,164,170,177 ,184,190,197 =(30)

184. 198. -do- -do- -do-185. 199. -do- -do- 2,6,10,14,18,22,26,28,32,36,40,

43,48,52,54,58,62,66,69,73,76,80,85,88,92,95,99,102,106,111,113,118,121,125,128,132,136,139,143,147151,155,158,162,165,169,173,176181,185,188,191,195,199= (54)

186. 200. -do- -do- -do-

SERIAL CIRCULAR NO.75/2001Circular letter No.

Copy of Board's letter No.98/TG.I/9/P dated 29.3.2001 is enclosed for information, guidance and necessary action.

Copy of Railway Board's letter No.98/TG.I/9/P dated 29.3.2001 addressed to The General Managers(Commercial & Personnel) All Zonal Railways.

(Commercial Circular No.16 of 2001)

Sub: Policy instructions regarding Rajdhani/Shatabdi Express trains.---------

Please refer tod this office letter of even number dated 7.6.2000 (Commercial Circular No.30 of 2000) wherein the policy instructions regarding travel by Rajdhani/Shatabdi Express trains have been issued. After issue of these instructions certain changes have staken place which include permitting school passes issued to railway employees in Rajdhani/Shatabdi Express trains, Silver Pass holders to avail one extra berth for eligible family members in first AC of Rajdhani Express trains on payment of one third difference of fare between IAC and 2AC fare of Rajdhani Express train, permittidng serving officers with pay Rs.22,400/- and above and retired officers of equivalent status to avail one seat in EC in Shatabdi Express trains without payment of any fare etc. Accordingly the instructions issued vide Commercial Circular No.30 of 2000 dated 7.6.2000 have been modified and the revised instructions incorporating these and other changes are enclosed for information and necessary action.

-----------

Policy instructions regarding Rajdhani/Shatabdi Express trains.

1 Whenever a Rajdhani/Shatabdi Express train is introduced on Zonal Railways, the allotment of reservation quota in that train will be done by Zonal Railways themselves.

Whenever any Rajdhani/Shatabdi Express train is given new stoppage, the allotment of quota in that case will also be done by Zonal Railways.

1. Rajdhani and Shatabdi Express trains are inter-city trains connecting major cities. The passengers in these trains should be booked:-

End-to-end, i.e., from originating station to destination station against general quota.

From intermediate stations to destination station to the extent of quota earmarked at intermediate stations.

From originating station to intermediate stations tos the extent of quota earmarked for that intermediate station.

To meet the demand of the passengers from intermediate station to intermediate stations, railway should conduct a survey to assess the requirements and earmarka fixed quota, if necessary, against which booking from intermediate stations to intermediate stations will be done on first-come-first-served basis.

75

2. In order to have uniformity, various quotas will be deined in different coaches as under:

Type of Quotas Class

Rajdhani Express trains 3AC 2AC 1AC

EQ, Defence, PHBO, FT & Duty Pass Quota AS-3 1-A H-1

Roadside quota AS-4 A-2 H-1

Shatabdi Express Trains CC EC

EQ, Defence, PHBO, FT & Duty Pass Quota C-3 H-1

Roadside quota C-4 H-1

3. Separate waiting-list for destination and intermediate stations

Separate waiting lists should be maintained for each intermediate stations and destination stations. The booking in these trains for intermediate stations should be done tos the extent of quota earmarked for these stations and thereafter passengers be put on the waiting list. The limit of waiting list for intermediate stations should be decided by the railway themselves.

4. Procedure for allotment of vacant accommodation at the time of preparation of charts at the originating station.

In case berths/seats are available for the terminating/intermediate stations at the time of preparation of charts, the same should be released in favour of passengers on the waiting list in order of distance from starting station i.e. for the passengers on the waiting list for the farthest point will be cleared first and so on. This allotment should be done only at the time of preparation of charts and should be included in the chart preparation programme itself. For example, in case the accommodation in 2952 Rajdhani Express is available for BCT, it will be allotted to wait-listed passengers of Baroda, Ratlam, Kota in this order. Similarly, if the accommodation is available for Baroda,d the same will be released to wait-listed passenger for Ratlam, Kota in the same order. While permitting such passengers from intermediate stations, the train staff will first allow them as per their priority in waiting list and thereafter on first come-first served basis.

5. Procedure to be followed at the originating station for allotment of vacant accommodation available after preparation of charts.

(a) At the current counter

i. If the current counter is located far away from the platform from where the train is scheduled to leave,d the reserved accommodation vacant after the preparation of charts should be allotted by the staff manning the current reservation counter on first-come-first-served basis irrespective of destination upto 45 minutes before the scheduled/rescheduled departure time of the trains. Thereafter the charts would be taken to the platform booth.

ii. In case the train is scheduled to leave from a platform which can be accessed by the passengers (at current counter) within 5 minutesm, the tickets will continue to be issued from the same current counter upto 5 minutes before the scheduled departure of trains.

iii. In case,s there is a waiting list and the reserved accommodation is cancelled at the current counter, the staff manning this counter will update the position of the wait-listed passengers.

(b) At platform booth of originating station

76

In case the trains are scheduled to depart from the platforms which are located sufficiently away from the current counter, the charts would be taken to the platform booth 45 minutes before the departure of the train and platform booth should be properly manned. The Zonal Railways may evolve a suitable method for issuing of tickets at these booths.

6. (a) At originating station

At originating stations, the train staff will not permit any passenger to board the train unless he is havisng confirmed/RAC ticket. Even in case where the vacant accommodation is available the TS/Dy.TS will not permit any passenger to board the train at train originating station. The reason is that the passenger should purchase the ticket at the current counter/platform booth before boarding the train. In case, any passenger boards the train without proper reservation, he/she will be excess charged as per the instructions contained in Para No.8 below.

(b) At stations enroute

In case the accommodation is available in the train, the Train Supdt./Dy.Train Supdt. would grant permission to board the passengers from enroute stations. Such permission may be given by such train staff to the extent of vacant accommodation available, first as per waiting list priority and rest if any, on first-come-first-served basis irrespective of the destination.

7. Charging of passengers travelling without tickets or holding wait-listed tickets:

(i) The persons who are holding wait-listed tickets or without ticket are not authorised to board these trains:

(ii) The passengers boarding the train with wait-listed tickets at the originating and intermediate station will be excess charged single fare upto the point he is possessing the ticket whether accommodation is available or not. However, in case of passengers, who have been permitted by the TS/Dy.TS Staff from the intermediate stations to the extent of vacant accommodation available, no penalty will be realized from these passengers.

(iii) Passenger boarding the train without a ticket will be excess charged fare equal tosd the double of the fare up tod the destination of the train whether accommodation is available or not. An endorsement should be made on the ticket that such passengers will be detrained at the first stoppage of the train in case of no accommodation being available in the train;

(iv) The wait-listed passengers who board the train withsout the permission of TS/Dy.TS staff, will be excess charged and if accommodation is available, wait-listed passengers will be allotted accommodation as per dpriority in waiting list and thereafter on first-come-first served basis.

NOTE: The wait-listed child/children below the age of 12 years travelling alongwithd their family/party on a partially confirmed ticket are permitted to board Rajdhani Express train and shall not be treated as travelling without ticket. However, the maximum number of children permitted to travel with the party/family should be limited to the number of confirmed berths. This facility should not be given in case of adudlt passengers are on RAC i.e. no berth is allotted to them. Such child/children will share the accommodation with the party/family and will not be given any separate bedroll. However, catering would be provided to such wait-listed child/children. This clause shall not be applicable in Shatabdi Express Trains.

8. No refund will be admissible for the un-travelled portion. To guard against any malpractices, the ticket of a passenger who is either accommodated on the train for the entire/partial journey or detrained enroute, must invariably be endorsed to this effect.

9. Where in a group/party/family booked on a single ticket, some persons get confirmed reservation while others remain on the waiting list, if the entire ticket is surrendered for cancellation at the journey commencing station within 4 hours before scheduled departure of the train and up to 3 hours after its actual departure, only clerkage charges will be retained for all the passengers.

77

However, if the passengers with confirmed reservation intend tosd travel, but those on waiting list want to cancel their ticket, the wait-listed passengers can get their ticket cancelled and refund will be granted to such passengers after deduction of clerkage charges.

P A R T – II10. The railway officials will be allowed to travel in Rajdhani/Shatabdi Express trains within the

quota earmarked for Duty Pass holders in these trains. The details of quota allotted in various Rajdhani/Shatabdi Express trains in different classes is given in Annexure - I & II.

11. The following kinds of passes only are allowed in Rajdhani/Shatabdi Express trains:-

(i) Railway servants:-

(a) Duty (including transfer pass), Privilege (including settlement pass) & post-retirement complementary passes issued to Railway servants.

(b) Widow passes(c) Medical passes.(d) School Passes issued to wards of railway employees.

(ii) Duty passes issued to GRP officials and food Inspectors within the jurisdiction mentioned in the pass are valid for travel in Pantry Card/non-passenger area in the train.

(iii) Other pass holders:-

(a) Gold pass/complimentary cheque passes issued to serving MR/MOS®/DMR.(b) Complimentary card passes issued to ex.MR/MOS®/DMR.(c) Complimentary Card passes issued to ex.Andaman Political prisoners under category of

Freedom Fighters.(d) Any other complimentary card/cheque pass containing specific endorsement validating travel

by Rajdhani/Shatabdi Express trains.Unless a specific endorsement is made on the pass, no other kind of Card/Cheque pass is permitted in the Rajdhani/Shatabdi Express trains.

12. The entitlement of railway officials travelling on duty & on privilege and post-retirement complimentary passes in Rajdhani/Shatabdi Express trains are as under:-

(A) Entitlement of travel on duty by Rajdhani/Shatabdi Express:Status Rajdhani Express Shatabdi Express

i) Gold Pass holder First AC coupe or four berths in 2 AC

Four Seats in Executive Class/Chair Car.

ii) Silver Pass holders One berth in first AC for self and one extra berth for the eligible family members on payment of one third of difference of fare between Ist AC and 2 AC of Rajdhani Express trains ORTwo berths in 2-AC or Four berths in 3 AC

Two seats in Executive Class or four seats in Chair Car.

iii) Metal & First 'A' Pass holders (Pay Rs.14,300/- & Above.

One berth in Ist AC or 2 berths in 2 AC or 4 berths in 3 AC.

Two seats in Executive Class or four seats in Chair Car.

iv) Metal & First 'A' pass holders (Pay less than Rs.14,300/-)

One berth in 2 AC or two berths in 3 AC.

Two seats in AC Chair Car.

v) First Class pass holders

One berth in 3 AC One seat in AC Chair Car.

78

Note:

(i) Gold pass holders are entitled to coupe accommodation even whend travelling alone and can also take their family members in the coupe in Rajdhani Express trains.

(ii) The serving officers who were drawing pay of Rs.4500/- and above ins the IVth CPC scale of pay and were entitled to one berth in Ist AC/two berths in 2AC/four berths in 3 AC in Rajdhani Express and two seats in Executive Class/Four seats in Chair Car in Shatabdi Express during the period 1.1.1996 to 31.1.1999 will continue to get the same entitlement even if their pay in the revised scale of pay falls short of Rs.14,300/-.

(iii) The serving officers who were drawing pay of Rs.4500/- and above in the IVth CPC scale of pay and retired officers of equivalent status who were entitled tod two berths in 2 AC or four berths in 3 AC or two seats in chair car on each privilege or post retirement complimentary pass prior tod revision of scale under Vth CPC, would continue tod get the same entitlement even if their pay in revised pay scale falls short of Rs.14,300/-.

(B) Entitlement to travel on each privilege and post-retirement complimentary pass .Status Rajdhani Express Shatabdi Expressi) Retired and serving Board Members

Two berths in IAC or two berths in 2 AC or four berths in 3 AC

Two seats in Executive Class sor two seats in Chair Car.

ii) Serving Officers with pay Rs.22,400/- and above and retired officers of equivalent status.

One berths in first AC (on payment of one third of difference of fare between Ist AC and 2 AC of Rajdhani Express trains) or Two berths in 2 AC or Four berths in 3 AC.

One seat in Executive Class or two seats in Chair Car.

iii) Serving officers with pay Rs.14,300/- and above and retired officers of equivalent status.

Two berths in 2 AC or 4 berths in 3 AC.

Two seats in Chair Car

iv) Serving officers with pay below 14,300/- and retired officers of equivalent status and other serving and retired First Class pass holders.

One berth in 2 AC or two berths in 3 AC

Two seats in AC Chair Car.

NOTE:-

(i) In the case of serving Chairman and Members of the Railway Board travelling on their own privilege passes, the facility to travel in 1st AC of all trains including Rajdhani Express and in Executive Class of Shatabdi Express, without payment of any difference in fares will be admissible not only to themselves and their spouses, but to all members of the family who are entitled to travel on privilege passes, subject tod the maximum of two berths in 1st AC or two seats in the Executive Class.s This facility will be available even if the Chairman/Members is not travelling along withs them. Spouses of retired Chairman/Members of the Railway Board travelling alaone on their post retirement complimentary passes would also be entitled to the facility of travel in 1st AC and Executive Class, without payment of any difference in fares.

(ii) For the purpose of item B(ii) of para 13 above, the equivalent status of retired Railway employees will be as follows:

Officers who retired between 1.7.59 - 31.12.72 with a basic pay of Rs.3000/- and above/officers who retired between 1.1.73 - 31.12.85 with a basic pay of Rs.3000/- and above/officers who retired between 1.1.86 - 31.12.95 with a basic pay of Rs.7300/- and above.

(iii) For the purpose of item B-(iii) of para 13 above, the equivalent status will be as follows:

79

Officers who retired between 1.7.59 - 31.12.72 with a basic pay of Rs.1880/- and above/officers who retired between 1.1.73 - 31.12.85 with a basic pay of Rs.1980/- and above/officers who retired between 1.1.86 - 31.12.95 with a basic pay of Rs.4500/- and above.

(iv) For the purpose of item B-(iv) of para 13 above, the equivalent status will be as follows:Officers who retired between 1.7.59 - 31.12.72 with a basic pay below Rs.1880/- officers who retired between 1.1.73 - 31.12.85 with a basic pay below Rs.1980/- and officers who retired between 1.1.86 - 31.12.95 with a basic pay below Rs.4500/-.

13. The procedure for allotment of accommodation in Rajdhani/Shatabdi Express trains to Railway Pass Holders will be as under:-

(i) In AC 3 tier and Chair Car classes, 50% of the quota earmarked for Duty pass holders will be operated at the counter and the remaining 50% will be operated as the Emergency quota. The quota earmarked at the counter will be utilized on first-come-first-served-basis. Once the quota earmarked at the counter gets exhausted, waiting list tickets will be issued without any limit. In AC-2 tier and AC Ist of Rajdhani Express trains and Executive Class of Shatabdi Express trains, only waiting list tickets will be issued without any waiting list limit. The waiting list so prescribed will be separate waiting list apart from the normal waiting list.

(ii) At the time of release of Emergency Quota in these trains against Duty/Privilege/Post Retirement Complimentary passes and PTOs, PNR No. will be insisted upon. However, in exceptional cases when it is impossible to gbet a waiting list ticket issued against Duty /Privilege/complimentary passes/PTOs, Emergency quota can be released on the authority of these passes/PTOs itself, with a specific approval of an officer to be nominated by Zonal Railways in this regard.

(iii) The unutilized quota earmarked for Duty/Privilege/Post retirement complimentary pass/PTO holders in these trains will be released to waiting list passengers in general waiting list.

(iv) Preference shall be given to Duty Pass holders ins the Pass quota being operated as Emergency Quota.

(v) In case the berths/seats are available at the originating/intermediate stations after preparation of charts, the vacant accommodation may be allotted at current counters/trains to duty/privilege/post retirement complimentary pass and PTO holders out of general quota on first-come-first-served basis irrespective of destination.

(vi) Privilege Ticket Orders issued to railway officials are valid as per the entitlement of the officials to travel in Rajdhani/Shatabdi Express trains on payment of usual PTO fare subject to restrictions applicable for passes.

(vii) The travel facilities for Indian Railway personnel over Konkan railway on privilege, Duty Pass and PTOs are governed byd the instructions issued vide letter No.E(W)97/PS5-1/62 dated 11.1.1999 and 9.4.1999 respectively the copies of which are enclosed at Annexure-III & IV.

(viii) In no case, Pass holder/PTO holder will be allowed to book berths available for normal passengers, before preparation of chart.

14. Separate Second class cheque passes being issued tod the attendant of railway officers under rule (xix) of Railway Servants (Pass) Rules 1986-Schedule-II(Pass on Privilege Account) will also be issued if the Railway servant is travelling by Rajdhani/Shatabdi Express trains.

15. In order to make the system fool proof and to facilitate both Pass/PTO holders as well as the Reservation Clerks to know the correct number of berths/seats as asper entitlement, Ministry of Railways (Railway Board) have decided the requisite number of rubber stamps may be made which will indicate the entitlement of class/scale of accommodation of the railway official in Rajdhani and Shatabdi Express trains. This stamp should be affixed compulsorily by the pass issuing authority on the Pass/PTO at the time of issuing Pass/PTO. This stamp should also have a space for the initials of the pass issuing authority to take care of the fraudulent

80

stamps being put on the Pass or PTO. This system will ensure easy exercise of the checks by the ioperator at the time of booking. In order to ensure strict compliance of this provision. railways should take necessary action and see that no Pass/PTO is issued after 30.4.2001 without rubber stamp as prescribed above.

16. Members of Parliament and ex. Members of Parliament:

In addition to the passes mentioned in para 12 above, the following are also authorised to travel by Rajdhani/Shatabdi Express trains:-

(i) MPs and their companion travelling on the authority of the Identity Card-cum-Railway Pass.(ii) Spouses of MPs travelling on Spouse Pass along with M.P.(iii) Ex. MPs travelling on the authority of identity card issued by Lok Sabha/Rajya Sabha

Secretariats.

Accommodation will be allotted to them first out of PHBO quota, if any, and then against general quota.

17. These instructions should be brought to the notice of all concerned.

18. This issues withd the concurrence of Commercial, Establishment and Finance Directorates of the Ministry of Railways.

---------- ANNEXURE-I

Duty/Privilege and post-retirement complimentary Pass quota by Rajdhani Express trainsS.No. Train No./Destination Quota

-----------1AC

Quota

-------------2AC

Quota

----------3 AC

Quota to be operated in 3 AC---------On counter

Quota to be operated in 3 AC----------As EQ

1. 2301 Howrah - New Delhi Rajdhani Express (Via Gaya)

4 12 24 12 12

2. 2302 New Delhi-Howrah Rajdhani Express (via Gaya)

4 12 24 12 12

3. 2305 Howrah-New Delhi Rajdhani Express (Via Patna)

4 12 24 12 12

4. 2306 New Delhi-Howrah Rajdhani Express (Via Patna)

4 12 24 12 12

5. 2309 Patna-New Delhi Rajdhani Express

4 6 16 8 8

6. 2310 New Delhi-Patna Rajdhani Express

4 8 16 8 8

7. 2421 Bhubaneswar-New Delhi Rajdhani Express

2 BBS2 HWH

2 BBS6 HWH

4BBS16HWH

2BBS8HWH

2 BBS8HWH

8. 2422 New Delhi Bhubaneswar Rajdhani Exp.

2 Upto BBS2 UptoHWH

2 Upto BBS6 upto HWH

20 10 2 Upto BBS8 Upto HWH

9. 2423 Guwahati- New Delhi Rajdhani

4 8 20 10 10

81

Express10. 2424 New Delhi-

Guwahati Rajdhani Express

4 8 20 10 10

11. 2423-A Dibrugarh- New Delhi Rajdhani Express

4 10 22 10 12

12 2424 A New Delhi-Dibrugargh Rajdhani Express

4 10 22 10 12

13 2425 New Delhi- Jammu Tawi Rajdhani Express

2 8 16 8 8

14 2426 Jammu Tawi - New Delhi Rajdhani Express

4 8 16 8 8

15. 2429 Bangalore - H.Nizamuddin Rajdhani Express

2 6 8 4 4

16. 2430 H.Nizamuddin -Bangalore Rajdhani Express

2 Upto SBC2 Upto SC

6 Upto SBC6 Upto SC

8 Upto SBC8 Upto SC

4 Upto SBC4 Upto SC

4 Upto SBC4 Upto SC

17. 2431 Trivandrum-H.Nizamuddin Rajdhani Exp.

4 8 12 6 6

18. 2432 H. Nizamuddin- Trivandrum Rajdhani Exp.

2 6 6 - 6

19. 2433 Chennai- H.Nizamuddin Rajdhani Express

2 4 8 4 4

20. 2434 H.Nizamuddin-Chennai Rajdhani Express

2 4 10 4 6

21. 2435 Guwahati-New Delhi Rajdhani Express

4 6 20 10 10

22. 2436 New Delhi- Guwahati Rajdhani Express

2 4 8 4 4

23. 2437 Secunderabad -New Delhi Rajdhani Express

2 4 8 4 4

24 2438 New Delhi- Secunderabad Rajdhani Express

4 6 16 8 8

25 2951 Mumbai Central- New Delhi Rajdhani Express

4 12 24 12 12

26 2952 New Delhi- Mumbai Central Rajdhani Express

4 12 24 12 12

27. 2953 Mumbai Central-NZM A.K.Rajdhani Express

4 12 24 12 12

28 2954 NZM-Mumbai Central A.K.Rajdhani Express

4 8 27 15 12

29 2957 Ahmedabad- 2 4 6

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New Delhi Rajdhani Express

30. 2958 New Delhi- Ahmedabad Rajdhani Express

2 6 8 4 4

ANNEXURE-IIDuty/Privilege and post-retirement Complimentary Pass quota by Shatabdi Express trains.

S.No.

Train No./Destination Quota-------------------EC

Quota----------CC

Quota to be operated in AC Chair Car---------------On Counter

Quota to be operated in AC Chair Car----------------As EQ

1. 2001 Bhopal-New Delhi Shatabdi Express

- 22 4 BPL5 AGC

4 BPL5 AGC

2. 2002 Lucknow-New Delhi Shatabdi Express

6 21 11 10

3. 2003 Lucknow-New Delhi Shatabdi Express

LKO4 CNB

22 4 LKO5 CNB

3 LKO6 CNB

4. 2004 New Delhi - Lucknow Shatabdi Express

6 22 11 11

5. 2005 New Delhi- Kalka Shatabdi Express

6 20 10 10

6. 2006 Kalka-New Delhi Shatabdi Express

6 20 10 10

7. 2007 Chennai-Mysore Shatabdi Express

- 22 11 11

8. 2008 Mysore-Chennai Shatabdi Express

- 22 11 11

9. 2009 Mumbai-Ahmedabad Shatabdi Express

4 22 11 11

10. 2010 Ahmedabad-Mumbai Shatabdi Express

4 22 5-ADI6-BRC

11

11. 2011 New Delhi-Chandigarh Shatabdi Express

6 20 10 11

12. 2012 Chandigarh-New Delhi Shatabdi Express

6 20 10 10

13. 2013 New Delhi-Amritsar Shatabdi Express

6 24 12 12

14. 2014 Amritsar-New Delhi Shatabdi Express

6 24 12 12

15 2015 New Delhi-Ajmer Shatabdi Express

6 15 10 10

16. 2016 Ajmer-New 6 20 5-AIII 10

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Delhi Shatabdi Express

5 JP

17. 2017 New Delhi-Dehradun Shatabdi Express

6 22 11 11

18. 2018 Dehradun-New Delhi Shatabdi Express

6 22 11 11

19. 2019 Howrah-Bokaro Steel City Shatabdi Express

- 15 5 10

20. 2020 Bokaro Steel City-Howrah Shatabdi Express

- 15 5 10

21. 2021 Howrah-Rourkela Shatabdi Express

TRAIN CANCELLED

22. 2022 Rourkela-Howrah Shatabdi Express

Train Cancelled

23. 2023 Chennai-Boimbatore Shatabdi Express

- 15 10 5

24. 2024 Coimbatore-Chennai Shatabdi Express

- 15 10 5

25. 2027 Mumbai-Pune Shatabdi Express

- 8 4 4

26. 2028 Mumbai Shatabdi Express

- 8 4 4

27. 2029 New Delhi -Amritsar Shatabdi Express

4 20 10 10


4 20 10 10

29. 2031 New Delhi-Amritsar Shatabdi Express

4 24 12 12


4 24 12 12

SERIAL CIRCULAR NO.76/2001Circular letter No. P(PC)/487/

V PAY COMMISSION CIRCULAR NO.282

Sub: ACP scheme for Railway Servants – Clarifications regarding Physiotherapists.

….A Copy of the Railway Board's letter No.PC-V/98/1/11/6 dated 14.3.2001 (PC-V/299, RBE

no.55/23001) on the above subject is sent herewith for information, guidance necessary action.

Railway board's letter mentioned therein were circulated as Board's letter No.PC-V/97/1/RSRP/1 dated 16.10.97, PC-V/97/1/11/12 dated 8.4.99 and PC-V/99/1/1/1/ dt 1.10.99 under S.C.Nos.170/97, 263/99 , 276/99 respectively.

Copy of Board's letter No.PC-V/98/1/11/6 dated 14.3.2001 (PC-V/299, RBE No.55/2001)

Sub: ACP scheme forRailway Servants - Clarification regarding Physiotherapists.

84

…..Pursuant to the V CPC's recommendations, the entry grade of Physiotherapists recruited with

qualification of 10 + 2 or Higher Secondary and diploma in Physiotherapy (3 years) on the Railways was revised to Rs.5500-9000 vide Board's letter No.PC-V/97/I/RSRP/1 dated 16.10.97. Further, an additional grade of Rs.7500-12000 for his category was introduced vide Board's letter no.PC-V/97/I./11/12 dated 8.4.99. With the result, the existing hierarchy of the category of Physiotherapists now comprises of the following grades.

Physiotherapist Gr.IIRs.5500-

9000Physiotherapist Gr.I

Rs.6500-10500

Assistant Physiotheraphy Officer Rs.7500-12000

In the background of Assured Career Progression Scheme also having been adopted on the Railways, financial upgradation under the ACP scheme shall be to the next higher grade in accordance with the existing hierarchy in a category. As such the Physiotherapists in the grade Rs.5500-9000 and in the grade Rs.6500-10500 are eligible for career progression to the grades of Rs.6500-10500 and Rs.7500-12000 respectively under ACPS subject to all other terms and conditions prescribed in Railway board's letter No.PC-V/99/1/1/1 dated 1.10.99.


Copy of Board's letter No.E(D&A)/2001 RG6-1 dated 14.03.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(D&A)/2001 RG6-1 dated 14.3.2001 (RBE No.51/2001)

Sub: Disciplinary Jurisdiction of Election Commission of India over Government Servants deputed for Election duties.

…..\

A copy of Department of Personnel & Training Memorandum No.11012/7/98-Estt(A) dated 7.11.2000 on the above subject is being sent herewith for information, and compliance. The position therein may also please be brought to the notice of all concerned authorities on your Railway.

Copy of Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training), New Delhi's letter No.11012/7/98-Estt(A) dated 7th Nov. 2000.

OFFICE MEMORANDUM

Sub: Disciplinary jurisdiction of Election Commission of India over Government Servants deputed for Election duties.

…..The undersigned is directed to say that one of the issues in Writ Petition © No.606/1993 in the matter of Election Commission of India Vs. Union of India and Others was regarding jurisdiction of Election Commission of India over the Government servants deputed for election duties under Section 28A of the Representation of the people Act, 1951 and section13CC of the Representation of the People Act, 1950. The Supreme Court by its order dated 21.09.2000 disposed of the said petition in terms of the settlements between the Union of India and Election Commission of India. The said terms of settlement are as under:

"The disciplinary functions of the Election Commission over officers,

85

staff and police deputed to perform election duties shall extended to -

(a) Suspending any officer/official/police personnel for in subordination or dereliction of duty ; (b) Substituting any officer/official/police personnal by another such person, and returning the substituted individual to the cadre to which he belongs, with appropriate report on his conduct.

(c) Making recommendation to the competent authority, for taking disciplinary action, for any act of insubordination or dereliction of duty, while on election duty. Such recommendation shall be promptly acted upon by thedisciplinary authority, and action taken will be communicated to the "Election Commission; within a period of 6 months from the date of the Election Commission's recommendations.

(e) The government of India will advise the State Goverrnments that they too should follow the above principles and decisions, since a large number of election officials are under their administrative control".

The implication of the disposal of thewrit petition by the Supreme Court in terms of the above settlement is that the Election Commission can suspend any officer/official/police personnel working under the Central Government or Public Sector undertaking or an autonomous body fully or substantially financed by the Government for insubordination or dereliction of duty and the election commission can also direct substituting any officer/official/police personnel by another person besides making recommendations to the Competent Authority for taking disciplinary action for insubordination or dereliction of duty while engaged in the preparation of electral rolls or election duty. it is also clarified that it is not necessary to amend the service rules for exercise of powers of suspension by the Election Commission in this case since these powers are derived from the provisions of section 13CC of the Representation of the People Act, 1950 and section 28A of the Representation of the People Act, 1951 since provisions of these Acts would have overriding effect over the disciplinary rules. However, in case there are any conflicting provisions in an Act governing the disciplinary action, the same are required to be amended suitably in accordance with the terms of settlement.

All Miniwtries/Departments are requested to bring the above terms of settlement to the notice of all concerned for information and compliance.

……..


Copy of Board’s letter 97/H/28/1 dated 21.3.2001 is published for information, guidance and necessary action. Board’s letter dated 17.5.99 quoted therein was circulated as S.CNo.120/99.

Copy of Board’s letter No. 97/H/28/1 dated 21.3.2001( RBE No. NIL)

Sub: Retired Employees Liberalised Health Scheme.Ref: Board's letter No.97/H/28/1 dated 17.5.99.

…In partial modification to Para 2.1(c) of Board's letter No.97/H/28/1 dated 17.5.99, it has been

decided that all employees who retired under the Contributory Provident Fund Scheme and for whom ex-gratia payments have been approved on the basis of the recommendations of the Vth Central Pay Commission may be permitted to join RELHS-97 Scheme. The contribution for such retirees for joining RELHS-97 will be twice the ex-gratia monthly payment. This will be applicable to the widows of the Contributory Provident Fund Scheme optees also. The last date for such retirees and their widows will be 30.6.2001. This may be given wide publicity.

SERIAL CIRCULAR NO. 79/2001

86

Circular letter No. P[R]171/II dated 27/04/2001

Copy of Board’s letter No.99-E(SCT)I/25/26 dated 16-3-2001 is published for information and guidance.

Copy of Board’s letter No.99-E(SCT)I/25/26 dated 16-3-2001 (RBE No.58/2001)

Sub: Carry forward of single vacancy in Group 'B' and Group 'A' posts.Ref: Board's letter No.74-E(SCT)15/20 dated 9.7.75.

…

In Para 3 of Railway Board's letter No.74-E(SCT)15/20 dated 9.7.75, it was laid down that "In the case of promotion to the posts in Class II and lowest rung ofClass I, since the carry forward is not permissible in the case of two or more vacancies occurring in a recruitment/selection year, the single vacancy shall be carried forward only to one subsequent selection/recruitment year, when situation arising, the vacancy may be exchanged between Scheduled Castes/Scheduled Tribes. If no Scheduled Castes/Scheduled Tribes becomes available in the subsequent year also, the reservation would lapse."

2. The Board have since reviewed the aforesaid instructions and have decided that, in the case of Group 'B' (Class II0 and lowest rung of Group 'A' (Class I) where reservation rules are applicable, if a single vacancy occurs against reservation roster point post in a Recruitment /Promotion year, the vacancy shall be treated as unreserved. It will be filled by the next seniormost candidate assessed to be fit for promotion. If that person happens to be a candidate from a community other than for whom the vacancy was reserved, the reservation would be carried forward to the subsequent recruitment/selection /trade test year for SCs/STs both in Direct Recruitment category only. In the subsequent year, the first vacancy, even though it might be a single vacancy in that year, shall be treated as reserved in favour of SCs/STs/OBCsas the case may be, and shall be filled by a person of the respective community.

3. In the subsequent year, if for any reason, the vacancy is not filled by a person of the community in whose favour it is reserved, the reservation shall be carried forward to three selection/trade test /recruitment years as per extant instructions as in the case of Group 'C' & 'D' posts.

4. These orders will come into effect from the date of issue of this letter. Earlier cases decided as per extant rules prior to issue of this letter will not be reviewed/revised. This issues with the approval of Board.

SERIAL CIRCULAR NO. 80/2001Circular letter No. P[R]473/IV dated 3/5/2001

Copy of Board’s letter No.E(W)98 PS5-1/55 dated 12.3.2001 is published for information and guidance. Board's letters dated 30.6.87 and 24.4.98 quoted therein were circulated as SC Nos. 126/87 & 123/98 respectively.

Copy of Board’s letter No.E(W)98 PS5-1/55 dated 12.3.2001(RBE No.52/2001)

Sub: Passes for widows of Railway servants.…

As per extant scheme of Widow Pass, widows of Railway servants who were in service on 12.3.87 and opted for the scheme of Widow Pass or widows of those Railway servants who joined service on or after 12.3.87 and are compulsorily governed under the scheme of Widow Pass are eligible for Widow Pass. Instructions were also issued vide Board's letter No.E(W)95 PS5-1/29 dated 24.4.98 that the widows of Railway servants who were in service prior to 12.3.87 will also be elegible to be admitted to the scheme of Widow Pass on a one-time payment of Rs.250/- as the notional value of two sets of PTOs.

2. Arising out of discussion with AIRF in the PNM Meeting, it has now been decided that widows of Railway servants who had opted out of Widow Pass scheme, may also be admitted to the Widow

87

Pass scheme subject to the condition that they make a one-time payment of Rs.250/- as the notional cost of 2 sets of PTOs. Accordingly, Schedule V of the Railway Servants (Pass) Rules, 1986 ( 2nd Edition, 1993) may be amended as per enclosed Advance Correction Slip No.33.

3. In all other respects Board's letter No.E(W)85 PS5-8/2 dated 30.6.87 ( RBE No.174/87) and Board's letter No.E(W)95 PS 5-1/29 dated 24.4.98 (RBE No.83/98) shall be followed.

4. This issues with the concurrence of the Finance Directorate of Ministry of Railways.

5. Wide publicity may be given to the contents of the letter.

Advance Correction Slip No.33 to Railway Servants (Pass) Rules, 1986 ( 2nd Edition,1993)

Add the following as paragraph No.3 in column 1 of Schedule V:

" Widows of Railway servants who had opted out of the scheme of Widow Pass will also be eligible to be admitted to the scheme of Widow Pass on a one-time payment of Rs.250/-”.

(Authority: Bd's letter No.E(W)98 PS5-1/5 dated 12.3.2001)


Copy of Board’s letter E(NG)/II/2000/RR-1/67 dated 26.2.2001 is published for information, guidance and necessary action. Board’s letter dated 31.5.89 quoted therein was circulated as S.C No.112/89.

Copy of Board’s letter E(NG)/II/2000/RR-1/67 dated 26.2.2001(RBE No.43/2001) SC No.40 to MC No.32.

Sub: Periodicity of direct recruitment to various posts in Group ‘C’ categories.…

References are being received from some of the Railways regarding the periodicity of recruitment in Group ‘C’ categories.

Attention is invited in this connection to the guidelines circulated vide Board’s letter No.E(NG)II/88/RRB/62 dated 31.5.89 on various aspects of the procedure for recruitment through the Railway Recruitment Boards. As mentioned in para 3 ( i) of this letter, indents are to be placed at four different times of the year for the various groups as indicated in Annexure-II of the report of the Committee appointed under the chairmanship of Shri Y.K.Ranade, former Chairman, RRB/Bhopal.

Board have further decided that indents for the posts of Artisans may be placed alongwith NTPC ( Matriculation) categories . The schedule of indents to be placed with the RRBs is indicated below for ready reference.

Group

Categories Date

I NTPC(Matriculation) categories and skilled Artisans 31st May.II Graduate NTPC categories 15th DecemberIIIIV

Assistant Drivers, MotormenDiploma holders (PWIs, IOWs/BRIs/DKs/TXRs, Apprentice Mechanics, Trainee Chargeman etc.

Middle of August

V

VI

Degree holders recruited in Civil, Electrical, Mechanical, S&T and Stores Departments.English-Hindi Stenos & Typists

1st March


88

Copy of Board’s letter E(D&A)2000/RG-6-24 dated 20.2.2001 is published for information, guidance and necessary action. Board’s letter dated 27.2.1971 quoted therein was circulated as S.C No.107/71 dated 2.4.71.

Copy of Board’s letter E(D&A)2000/RG-6-24 dated 20.2.2001(RBE No.36/2001)

Sub: Status of the Inquiry Officer.…

Attention of the Railways is invited to the instructions contained in Board's letter No.E(D&A)71/RG 6-4 dated 27.2.1971. It has been laid down therein that the departmental inquiry should be conducted by an officer who is sufficiently senior to the officer whose conduct is being inquired into.

2. The matter has been examined further in consultation with the DEP&T and the Ministry of Law and it is clarified that the departmental inquiry conducted by a CDI of the CVC is excluded from the scope of the above instructions. The status of a CDI of the CVC vis-à-vis the charged official is not material because he belongs to an independent organisation outside the department of the charged official and cannot therefore be suspected of having any bias in the case.

SERIAL CIRCULAR NO.84/2001Circular letter No.P(R)579/V dated 9.5.2001.

Copy of Board’s letter E(P&A)I-2000/RT-9 dated 27.3.2001 is published for information, guidance and necessary action. Board’s letter dated 6.11.90 quoted therein was circulated as S.C No.175/90. This Railway's letter dated 2.5.2000 is also enclosed.

Copy of Board’s letter E(P&A)I-2000/RT-9 dated 27.3.2001 (RBE No.64/2001)

Sub: Voluntary retirement of Ralway employees –Clarification regarding.Ref: Board's letter No.E(P&A)I-90/PT/18 dated 6.11.90.

…In reference to the provisions contained in para 3 of the Board's above cited letter, it is

advised that it would henceforth be essential for the appointing authority to pass a 'speaking order' wherever it is proposed to withhold an applicant's request for withdrawal of the notice for voluntary retirement.

2. The contents of this letter should be brought to the notice of all concerned giving it wide publicity.

3. This has the sanction of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

This disposes of S.C. Railway's Lr.No.P(R)579/V dated 2.5.2000

Copy of SCR/SC's Lr.No.P(R)579/V dated 2.5.2000 addressed to the Secretary/Estt/Railway Board.

Sub: Voluntary retirement of Railway employees - O.A.No.1723/99 filed by Shri A.B.Avadhanulu, Comml.Supervisor/Vijayawada Division of this Railway.

…

Shri A.B.Avadhanulu, while working as Clerk-inc--charge in scale Rs.5500-9000 at Gudlevalleru Station on Vijayawada Division of this Railway applied for voluntary retirement from service w.e.f. 30.6.99. Subsequently, the employee submitted an application on 26.4.99 withdrawing the notice of voluntary retirement. However, the Sr.DCM/Vijayawada Division refused the request for withdrawal of notice of voluntary retirement. Aggrieved by this decision, the employee filed O.A.No.1723/99 before the Hon'ble CAT/Hyderabad and the Hon/ble CAT/Hyderabad vide Judgement dated 14.2.2000 ( Copy enclosed) directed the administration ( Respondents) to reinstate the

89

employee into service forthwith and held that the applicant is not entitled for backwages except counting his service for seniority promotion, increment etc.

The Hon'ble Tribunal, while delivering the Judgement in this case, relied upon Supreme Court's Judgement in the case of Shri J.N.Srivastav Vs. UOI (Published as item 13 in Swamy's News) wherein, the Apex Court has opined that the employee has locus standi to withdraw the proposal for voluntary retirement before the date of retirement and even if he relinquished the charge of the post, he is not estopped from withdrawing the Notice of Voluntary retirement.

In doing so, the Hon'ble Tribunal have set aside the Railway Board's letter No.E(P&A)/1/90/RT/18 dated 6.11.90 which clarifies that the appointing authority has the power to refuse for withdrawal of the notice for voluntary retirement. The reasons for setting aside this Board's letter is the Apex Court's Judgement cited in para-2. After seeking the opinion of the Law Officer, the Judgement was implemented.

As the Hon'ble Tribunal has decided that the Board's instructions are contrary to the law laid down by the Supreme Court, it is opined that it shall be appropriate to refer the matter to the Board.

Board are, therefore, requested to examine the issue and advise further in the matter and also issue guidelines for dealing with similar cases in future .

SERIAL CIRCULAR NO. 85/2001Circular letter No.P(R)436/IREM/Vol.I/II dt 24.5.2001

Copy of Board's letter No.E(NG)II/99/RR-1/91 dated 3.4.2001 is published for information, guidance and necessary action.

Copy of Board's letter No.E(NG)II/99/RR-1/91 dated 3.4.2001(RBE No.69/2001)

Sub: Recruitment qualification for the post of Health and Malaria Inspector-III(5500-9000).

Attention is invited to Board's letter No.E(NG)II/89/RR-1/7 dated 24.5.1990, inter-alia laying down the qualification of 'B.Sc(Chemistry) plus Diploma of Health Inspector' for the post of Health and Malaria Inspector Grade -III (Rs.5500-9000).

2. Reference have been received from Railways and RRBs regarding eligibility of candidates possessing the qualification of B.Sc.(Chem.) and 'Diploma of Sanitary Inspector', in place of 'Diploma of Health Inspector'.

3.Board have considered the matter and have decided that, since the course contents of 'Diploma of Health Inspector' and ' Diploma of Sanitary Inspector' are the same, the minimum educational qualification may be revised as:-

'B.Sc.(Chemistry) plus One year 'Diploma of Health/Sanitary Inspector'.

4. Indian Railway Establishment Manual,Vol.-1(1989 edition) may be amended as per Advance Correction Slip No.116 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.1 (1989 EDITION) Chapter-I,Section 'B', Subsection-III

Advance Correction Slip No.116

Substitute the following for the existing in Para 163(2)(i):“Educational : B.Sc(Chemistry) plus One year Diploma of Health/ Sanitary Inspector"

90

(Authority: Railway Board's letter No.E(NG)II/99/RR-1/91 dated 3.4.2001)

SERIAL CIRCULAR NO. 86/2001Circular letter No. P(R)268 dt. 145.2001

Copy of Board's letter No.E(NG)/II/99/RC-1/SC/12 dated 7.3.2001 is forwarded for information, guidance and necessary action. Board's letter dated 28.7.2000 quoted therein was circulated as SC.No.220/2000.

Copy of Board's letter No.E(NG)II/99/RC-1/SC/12 dated 7.3.2001(RBE No.46/2001) S.C.No.48 to MC 16.

Sub: Appointment on Compassionate Ground - Delegation of Powers-Missing Railway employees.

Attention is invited to Board's letter No.E(NG)-II/98/RC-1/64 dated 28.7.2000, in terms of which the General Managers are empowered to consider the cases upto 20 years old in the following circumstances, subject to the condition that these powers will be exercised by him personally.

i) Compassionate appointment of 1st son/1st daughter where request has been made after a period of 5 years from the date of medical invalidation.

ii) Compassionate appointment of other than 1st son/1st daughter, where request has been made after a period of 5 years from the date of death.

iii) Consideration of application submitted more than 2 years after the candidate became major.

The matter has again been examined by the Board and it has been decided that the powers delegated to General Managers, in accordance with the Board's letter No.E(NG)II/98/RC-1/64 dated 28.7.2000, will also be applicable in cases of missing Railway employees.

(This also disposes of South Central Railway's letter No. P.SC/268/UBL/97-98/402 dated 27.10.2000)

No.P®535/II Date: 28.5.2001


Copy of Board's letter No.E(NG)I-2000/PM10/11 dated 20.3.2001 is forwarded for information, guidance and necessary action. Board's letter dated 9.2.2001 quoted therein was circulated as S.C.No.55/2001.

Copy of Board's letter No.E(NG)I-2000/PM10/11 dated 20.3.2001 (RBE No.62/2001)

CORRIGENDUM

Sub: Procedure for filling up the posts of District Extension Educator in scale Rs.7450- 11500.

Ref: Board's letter No.E(NG)I-2000/PM10/11 dated 9.2.2001 (RBE No.31/2001).------

Read the following for the existing para 2 of Board's above cited letter:-

91

"2. Both the Federations have requested that the upgraded posts in the newly introduced category of District Extension Educator in grade Rs.7450-11500 may be filled up by modified selection or on the basis of seniority. After carefully considering their demand the Board have decided that the posts of District Extension Educator which have arisen as a result of introduction of grade Rs.7450-11500 with effect from 21.2.2000 may be filled through the process of modified selection by scrutiny of Service Records only as a one time exception. It has also been decided that in cases where the posts have already been filled upon the basis of selection, the same will not be reopened.

SERIAL CIRCULAR NO.88/2001Circular Letter No.P ( PC)487/V/97/Stand Design dt. 16.5.2001

Copy of Board’s letter No.PC-III/93/Stand/I dated 2.5.2001 is published for information, guidance and necessary action.

Copy of Board’s letter No.PC-III/93/Stand/I dated 2.5.2001 ( RBE No.86/2001) (PC No.283)

Sub: Revision of designations.…

Railway Board in consultation with both the federations have decided to revise the following designation as indicated against each.Existing desingation Scale of pay Revised designationDepot Store Keeper Gr.III Rs.5000-8000 Depot Material Supdt. Gr.III *Depot Store Keeper Gr.II Rs.5500-9000 Depot Material Supdt. Gr.II *Depot Store Keeper Gr.I Rs.6500-10500 Depot Material Supdt. Gr.I *Depot Store Supdt. Rs.7450-11500 Chief Depot Material Supdt. *

Nomencleature such as Track, Gas, Yard, Despatch etc., can be shown in the bracket to denote the specific area of work.

The revised designations as detailed above, will not entail any change in the pay scale , duties and responsibilities , mode of recruitment, level of supervision, selection procedure, classification under HOER and eligibility conditions prescribed for the posts of the avenues of promotion. The percentage distribution of posts will also remain unchanged by the revision of the designations.

SERIAL CIRCULAR NO. 89/ 2001Circular letter No.P(R)

Copy of Board's letter No. E(NG)I-2000/PM10/2 dated 30-3-2001 is forwarded for information, guidance and necessary action. Board's letter dated 110.5.98 quoted therein were circulated as S.C. Nos. 132/98.

Copy of Bd's lr. No. E(NG)I-2000/PM-10/2 dated 30-3-2001 (RBE No.68/2001)

Sub: Filling up of the posts of Dresser Gr.III/OT Asstt. Gr.III Rs. 3050-4590 in Medical Department.

In terms of this Ministry's letter No. PC-V/98/I/11/18(A), dt. 10.5.98, the posts of Dresser Gr. III/OTA Gr. III (in grade Rs. 3050-4590) are to be filled by process of selection from amongst eligible candidates with qualification of Matriculation. The higher grade post of Dresser Gr. II (Rs. 4000-6000) and Dresser Gr. I (Rs. 4500-7000) are required to be filled on non-selection basis.

2. It has been brought to the notice of this Ministry that difficulty is being experienced in filling up the posts of Dresser Gr. III/OTA Gr. III for want of suitable Gr. 'D' staff with qualification of Matriculation. Both the Federations viz. AIRF and NFIR have also raised this issue for discussion in the ensuing PNM meetings.

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3. The matter has been considered by the Ministry of Railways and it has been decided that the posts of Dresser Gr. III/OT Asstt. Gr. III lying vacant may be filled by promotion of Hospital Attendants without insisting on qualification of Matriculation, as a one time exception, as a special case.

(This also disposes of Southern Rly's letter No. P(S)528/VIII/Avenue Chart, dt.2.3.2000; Central Rly's letter HPB/666/R/Med/Dresser, dt. 31.3.2000, and Western Rly's letter No.E(MD)/834/17/Vol.II, dt. 10.4.2000.)

SERIAL CIRCULAR NO. 91 / 2001Circular letter No.P(R)

Copy of Board's letter No. E(W)2000PS5-1/35 dated 19-4-2001 is forwarded for information, guidance and necessary action. Board's letter dated 12.1.2001 quoted therein was circulated as S.C. No.29/2001.

Copy of Boards letter No. E(W)2000/PS5-1/35 dated 19-4-2001 (RBE No. 80/2001)

Sub: Issue of Post-Retirement Complimentary Passes in next year account.

In terms of instructions issued vide Board's letter of even number dated 12.1.2001, when an employee has availed of all passes due to him/her in a calendar year, one set of pass and /or one set of PTO may be issued to him/her for journeys commencing in the next year only and the pass/PTO may be debited to the next year's pass account. Such advance issue of pass/PTO should not exceed 60 days of the current year from the date of issue. These passes may be valid for 3/4 months, as the case may be, from the date of issue.

2. Arising out of a reference by NFIR, it has been decided by the Board that the provisions relating to advance issue of Passes, for journeys commencing in the next year, as per Board's letter referred to above will also be applicable to retired railway servants, insofar as post-retirement complimentary passes are concerned since such passes are issued subject to the same conditions as applicable to serving railway servants. Accordingly, item No.(1) under column 4 (other facilities of Schedule-IV of Railway Servants (Pass) Rules, 1986 (2nd edition, 1993) be amended as per ACS No.34 enclosed.

3. This issues with the concurrence of Finance Directorate of the Ministry of Railways.

Advance Correction Slip No.34 to the Railway Servants (Pass)Rules ,1986 (2nd Edition, 1993)

Substitute the following as item No.(I) under column 4 ( other facilities) of Schedule -IV (Post-Retirement Complimentary pass):

"(i) A retired railway servant may be issued, on his/her request, One set of complimentary pass 60 days in advance of the current calendar year from the date of issue, for journeys commencing in the next year duly debiting such issue of complimentary pass in the next year's account. The validity of the Pass will be for 3/4 months, as the case may be, from the date of issue."

(Authority: Board's letter No.E(W)2000PS5-1/35 dated 19.4.2001)

SERIAL CIRCULAR NO. 92 / 2001Circular letter No. P(R)

Copy of Board's letter No. E(NG)II/95/RC-1/94 dated 11- 4 - 2001 is forwarded for information, guidance and necessary action. Board's letters dated 18.1.2000 and 10.11.2000 quoted therein were circulated as S.C. Nos. 21/2000 & 240/2000, respectively.

Copy of Boards letter No. E(NG)II/95/RC-1/94 dated 11-4-2001 (RBE No. 72/2001)

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Sub: Appointments on compassionate ground -Cases of total medical incapacitation/medical de-categorisation.

….Kindly refer to the instructions contained in Board's letters of even number dated 18.1.2000

and 10.11.2000 on the above mentioned subject.

It is further clarified that in cases where an employee had been totally incapacitated after the issue of Board's letter 29.4.99 and prior to issue of Board's letter dated 18.1.2000, and had been allowed to retire, the facility of appointment on compassionate ground may be extended to an eligible spouse/ward of such totally incapacitated employee.


Copy of Board's letter No. . E(NG)I/2000/CFP/19 dated 16-4-2001 is forwarded for information, guidance and necessary action. Board's letter dated 17-8-98 quoted therein was circulated as S.C. No. 227/98.

Copy of Boards letter No. E(NG)I/2000/CFP/19 dated 16-4-2001 (RBE No. 73/2001)

Sub: Promotional prospects for the serving Lab. Attendants in the CMT (Scientific) Cadre under Mechanical Dept.

----In terms of this Ministry's letter No. PC-V/98/I/11/18(A), dated 17-8-98, the minimum

educational qualification for promotion of Gr. 'D' staff to the post of Lab Assistant, Grade III in scale Rs. 3050-4590, in CMT Organisation has been revised from Matriculation with Science to 'Matriculation with Science plus Diploma in Lab. Technology (including DMLT) or 10+2 with Science.

2. A demand for relaxation of the revised educational qualification has been raised in the PNM/AIRF meeting held on 5th /6th September, 2000, in favour of existing Lab. Attendants in the CMT Organisation for their promotion as Lab. Assistants.

3. The matter has been carefully considered by the Board. While it is not possible to relax the qualification for the existing staff on regular basis, it has been decided that the existing Group "D" staff, i.e. the Lab Attendants in the CMT Wing as on 1.8.98, having the earlier qualification of "Matriculation with Science", may also be allowed to appear in the next two selections for promotion to Group "C" post of Lab Assistant Gr.III in sale Rs.3050-4590, as a special case.


Copy of Board's letter No. E(NG)/I-2000/DP/43 dated 18.04.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)/I-2000/DP/43 dated 18.04.2001 (RBE No.76/2001) SC No.2 to MC No.40

Sub: Deputation of Railway employees to Central Public Sector undertakings/autonomous bodies.

….In terms of the instructions contained in the then Bureau of Public Enterprises (now

Deptt. of Public Enterprises) O.M.No.5(25)-83-BPE(PESB) dated 6.3.1985, circulated vide this Ministry's letter No. F(E)II-86/DE1 dated 25.3.1986, deputation of Government Servants (including Railway Servants) to Central Public Sector Enterprises is banned. Similarly, deputation of Govt. servants is not permitted to posts in Central Autonomous Bodies. Thus the Railway servants can join the Central Public Sector Undertakings/Autonomous bodies only on immediate absorption basis by severing their connection from Railway Service. However, the following enterprises have been exempted from the rule of immediate absorption and deputation is permitted at the level of Chief Executives and Regional/Zonal Chiefs in these enterprisesi) Central Cottage Industries Corporation.ii) Central Inland Water Transport Corporation.

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iii) Central Warehousing Corporationiv) Cotton Corporation of Indiav) Food Corporation of Indiavi) Handicrafts & Handlooms Export Corporation Ltd.vii) National Handloom Development Corporation.viii) National Seeds Corporationix) Rehabilitation Industries Corporation.x) Rural Electrification Corporationxi) State Farms Corporationxii) Trade Fair Authority of India.

1.1 The posts of Chief Vigilance Officers in Central Public Sector Enterdprises have also been permditted to be filled on deputation. However, vide the Deptt. Of Public Enterprises O.M.No.23/10/98-GM dated 30.05.2000, posts of second level functionaries in the Vigilance Departments of Public Sector Enterprises below Chief Vigilance Officers can no longer be filled on depdutation basis. In other words, the exemption earlier available from the rule of immediate absorption to second level functionaries in the Vigilance Organisations of Central Public Sector Enterprises has since been withdrawn by the Government and Railway servants can be sent only on immediate absorption basis to join posts below Chief Vigilance Officers in the Central Public Sector Enterprises.

1.2 The following Undertakings under the aelis of the Ministry of Railways have also been granted exemption from the rule dof immediate absorption for a specified period as indicated against each:-

Undertakings Date upto which exemption Is available.

i) Rail India Technial & Economic 04.03.2002Services Ltd.(RITES),New Delhi House,27, Barakhamba Road, New Delhi.

ii) IRCON International Ltd., Palika Bhavan, 04.03.2002R.K.Puram, Sector XIII, New Delhi.

iii) Codntainer Corporation of India Ltd. 07.09.2002(CONCOR), Le Meridien Commercial Tower, II floor, Ralsina Road, New Delhi.

1.2.1 In the case of CONCOR, exemption from the rule of immediate absorption has been granted only in respect of certain posts identified for this purpose as listed in Annexure I to this letter. The posts listed in Annexure I are the onces proposed by CONCOR, for exemption fromd the rule of immediate absorption vide Annexure ‘C’ to their letter No.CON/HRD/62/1(A)1842 dated 30.7.97. In other words, deputation of Railway servants to CONCOR is permitted only for appointment to these posts and posts other than these can be manned by Railway Servants only on immediate absorption basis.

1.3 The Centre for Railway Information Systems (CRIS), an autonomous organisation under the aegis of the Ministry of Railways, has also been exempted from the rule of immediate absorption upto 30.06.2006.

2. Accordingly, GMs may permit deputation of non-gazetted Railway employees to Undertakings, etc. under the aegis of this Ministry subject to para 1.2.1 above, for a maximum period of three years, subject further to the condition that the period of deputation does not go beyond the date up to which the Undertakings etc. have been exemdpted from the rule of immediate absorption.

3. Instances have, however, come to the notice of this Ministry that some of the Railways continue to permit deputation of Railway servants to posts in and to Central Public Sector Enterprises/Autonomous Bodies which are not exempted from the rule of immediate

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absorption in violation of the Government’s extant policy as mentioned above resultidng in complications attendant thereto. Since GMs are generally competent to send non-gazetted employees on deputation, the cases of unauthdorised deputation come to this Ministry’s notice only when proposals for extension of deputation beyond three years are received by them, when they are left with no choice but to order repatriation of the employee concerned to the parent Railway thereby putting the borrowing organisation as also the employee concerned to inconvenience.

4. The Ministry of Railways, therefore, desire that the extant policy of the Government should be strictly adhered to and corrective steps taken wherever a Railway servant has been sent on deputation to a Central Public Sector Undertaking/autonomous Body which is not exempted fromd the rule of immediate absorption.

5. In future, whenever the Railways receive a proposal for services of Railway employees on deputation from Central Public Sector Enterprises/Autonomous Bodies, the following guidelines/checks should be kept in view before taking action on the proposal:-

i) Whether the Central Public Sector Enterprise/Autonomous body concerned is exempted from the rule of immediate absorption and, if so, the authsority therefor;

ii) whether the enterprise/autonomous body is exempted fromd the rule of immediate absorption in respect of posts for appointment to which the services of Railway Servants have been asked for; and

iii) the date up to which the enterprise/autonomous body is exempted fromd the rule of immediate absorption.

Only after the Railways are satisified withs reference tod the above mentioned points, further action as per extant procedure be taken for making available the services of Railway Servants on deputation to the Organisation concerned.

ANNEXURE-INo.E(NG)I-2000/DP/43 Dated:18.4.2001

List of posts in CONCOR to which Railway Servants can be appointed on deputation as per prescribed procedure. (Please see para 1.2.1 of the main letter)

Sl.No. Post No.of posts------ ------ --------------1. Executive Director (Technical) 012. Group General Manager (Training) 013. Group General Manager (Customs) 014. Group General Manager (Finance) 015. Group General Manager (Ops) 016. Group General Manager (P&D) 017(a) Group General Manager (Engg) 01 (b) Dy.General Manager (Engg) 02 © Dy.General Manager (Civil) 028. General Manager (Commercial) 019. Dy.General Manager (Planning) 0110. Sr.Manager(Ops)Corporate Office. 0111. Asst.Manager(Accoudnts) 0212. Asst.Manager (MIS) 0113. Asst.Manager (Marketing) 0114(a) Executive Ddirector(NR) 01 (b) CGM/Eastern Region, Calcutta 01 © RGM/Mumbai & RGM/Hyderabad. 02 (d) Chief Manager/ICD,Nagpur,Indore & TNPM 03 (e) Dy.Gen.Manager/Cochin 01

(f) Sr.Manager/DDL, Sabarmati Mulund, Raxoul, Coimbature, Mangalore, Kakinda, Panipat, Moradabad,Baroda, Quilon, Goa, Jaipur, Tuticorin, VSP,. Kanpur,

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Aurangabad. 17(g) Barghar, Wadibunder, Shalimar, Vijayawada, Gwalior,

Baisor, Tinsukhia, G.Noida, Ballabhgarh, Nasik &Guntur. 11

15(a) Gen.Manager(Ops)TDK 01(b) Dy.Gen.Manager(Ops)Chennai and

Dy.Gen.Manager/Mumbai 0316. Dy.Gen.Manager(A/Cs}TKD 0117. Dy.Gen.Manager(Tech)/TKD 0118. Sr.Manager(Tech)Tughlakabad 0119. Dy.Manager(Tech)Tughlakabad 0120. Sr.Manager(Indore) 0121. Dy.Manager(Accounts),Calcutta 0122. Asst.Manager(Tech.)TKD1 0123. Asst.Manager (Ops& Comml.)at Hyderabad,

TKD and Ludhiana. 03


Copy of Board's letter No. . E(Trg)I/94(28)1 dated 27-4-2001 is forwarded for information, guidance and necessary action. Board's letters dated 17-4-2000 and 21-9-2000 quoted therein were circulated as S.C. Nos.96/2000 & 213/2000, respectively.

Copy of Boards letter No. . E(Trg)I/94(28)1 dated 27-4-2001 (RBE No. nil)

Sub: Incentives for acquiring fresh higher qualifications

Reference this Ministry's letter No.E(Trg)94/(28)/I dated 17.04.2000 and 21.09.2000 regarding grant of incentives to Railway Officers/staff for acquiring higher qualifications.

2. Higher qualifications under item No.5 of the Annexure to Ministry's letter dated 17.04.2000 should be read as:

"On acquiring Post Graduate Diploma in Industrial Relations and/ or Personnel Management/Human Resource Management/Human Resource Development conducted by a recognized University or any other recognized Institution" in place of "On acquiring Post Graduate Diploma in Personnel Management or Industrial Relations conducted by a recognized University or any other recognized Institution".

3. Consequently, the qualification "Post Graduate Diploma in Human Resource Development" appearing on Para 2 of Ministry's letter dated 21.09.2000 should be deleted.

4. The amount of lumpsum incentive for Post Graduate Diploma in Public Relations indicated in para-2 of Ministry's letter dated 21.09.2000 should be read as Rs.6000/- in place of Rs.4000/-.

5. All other terms and conditions as envisaged in terms of even number dated 17.04.2000 and 21.09.2000 will remain the same. 6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways, Railway Board.


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Copy of Board's letter No. 2000/H/28/1/RELHS dated 04-05-2001 is forwarded for information, guidance and necessary action. Board's letters dated 23-10-97, 17-5-99 & 29-12-99 quoted therein were circulated as S.C. Nos. 195/97, 120/99 & 4/2000, respectively.

Copy of Boards letter No. 2000/H/28/1/RELHS dated 04-05-2001

Sub: Retired Employees Liberalised Health Scheme.Ref: Board's letter No. 97/H/28/1 dated 17-5-99

-------In partial modification to para 2.2 of Board's letter No. 97/H/28/1 dated 17-5-99 it has been

decided that all pre-1-1-96 retirees and those who retired after 1-1-96 but prior to October '97 and have not yet joined the RELHS '97, as a last chance they may be permitted to join the RELHS '97 scheme upto 30-06-2001. This may be given wide publicity.

All other terms and conditions contained in Board's letter No. 97/H/28/1 dated 23-10-97 & subsequent orders No. 97/H/28/1 dated 17-5-99 and 27/29-12-99 will remain unaltered.

This issues with the concurrence of Finance Directorate of Ministry of Railways.

ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM '2000

PARA 612 (A) 'RELHS' 1997.Sub paras (b) & (c) of Para 612-(A) (5) may be corrected to read as under:

(b) & (c) " All pre 1-1-96 retirees and those who retired after 1-1-96 but prior to October '97 and have not yet joined the RELHS '97 are permitted to join the RELHS '97 scheme upto 30-06-2001."

(Authority Board's letter No. 2000/H/28/1 (RELHS) dated 4-5-2001

SERIAL CIRCULAR NO.97/2001Circular letter NO.P(PC)487/V/97/Pension/Vol.II dated 30.5.2001

Copy of Board’s letter No.PC-V/97/1/9/6 dated 2.5.2001 (PC-V/304) along with its enclosure is published for information, guidance and necessary action.Board’s letters dated 31.12.97,27.1.98,18.8.98 ,5.8.99 & 24.10.2000 quoted therein were circulated as S.C.Nos. 20/98,44/98,234/98,212/99 & 232/2000 respectively.

Copy of Board’s letter No.PC-V/97/1/9/6 dated 2.5.2001 (PC-V/304)(RBE No.85/2001)

Sub: Grant of Dearness Relief of Railway Pensioners/Family pensioners- Revised rates effective from 1.1.2001

…

A copy of Office Memorandum No.42/2/2001-P&PW(G) dated 11.4.2001 of Ministry of Personnel, Public Grievances &Pensions ((Department of Pension and Pensioners’ Welfare) on the above subjectis sent herewith for your information and necessary actin. As stated in para 2 thereof, these orders will apply to Railway pensioners also.

2. A concordance of various instructions and orders referred to in the enclosed office memorandum with reference to corresponding Railway instructions is indicated below:-

S.No.

Para No.

No.& date of Deptt. Of Pension & Pensioners’Welfare’s O.M

No. & date of corresponding orders issued by Railway Board.

1 1 42/3/2000-P&PW(G) dtd 28.9.2000

PC-V/97/I/9/6 dtd 24.10.2000 ( RBE No.186/2000)

2 2 23/1/97-P&PW(B) dt. 23.2.98 N.A3. 3. 4/59/97-P&PW(D) dt. 14.7.98

4/29/99-P&PW(D) 12.7.2000F(E)III/96/PN1/9 dt. 18.8.98F(E)III/96/PN1/9 dt. 2.8.2000 ( RBE

98

No.138/2000)4. 4 45/2/97-P&PW(E) dt. 16.12.97 i) F(E)III/97/Ex.gratia/3 dt.

31.12.97 ( RBE No.194/97)ii) F(E)III/97/PN1/Ex.gratia 5 dt.

27.1.98 ( RBE No.19/98)5. 7 45/73/97-P&PW(G) dt. 2.7.99 F(E)III/99/PN1/21 dt. 5.8.99.

Copy of Office Memorandum No.42/2/2001-P&PW(G) dated 11.4.2001 of Ministry of Personnel, Public Grievances &Pensions ((Department of Pension and Pensioners’ Welfare)

Sub: Grant of dearness relief to Central Government pensioners/ Family pensioners - Revised rate effective from 1.1.2001.

…

The undersigned is directed to refer to this department’s OM No.42/3/2000-P&PW(G) dated 28.9.2000 sanctioning the instalment of dearness relief admissible from 1.7.2000 and to say that the President is pleased to decide that dearness relief shall be paid to the Central Government Pensioners/Family Pensioners to compensate them for the rise in cost ofl iving beyond average Consumer Price Index 306.33 ( as on 1.1.1996) at the rate of 43% w.e.f. 1.1.2001 in supersession of the rate mentioned in the OM dated 28.9.2000 referred to above.

2. These orders apply to (I) All Civilian Central Government Pensioners/Family Pensioners (ii) The Armed Forces Pensioners, Civilian Pensioners paid out of theDefence Service Estimates, (iii) All India Service pensioners (iv) Railway pensioners and (v) The Burma Civilian pensioners/family pensioners and pensioners /families of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of the Government of Pakistan, who are in receipt of adh-hoc ex-gratia allowance of Rs. 1275/- p.m in terms of this Department’s OM No. 23/1/97-P&PW(B) dated 23.2.1998.

3. Central Government Employees who had drawn lumpsum amount on absorption in a PSU/Autonomous Body and have become eligibleto restoration of 1/3 rd commuted portion of pension as well as revision of the restored amount in terms of this department’s OM No. 4/59/97-P&PW(D) dated 14.7.1998 will also be entitled to the payment of DR @ 43% w.e.f. 1.1.2001 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption. In this connection, instructions contained in this Departments O.M. No4/29/99-P&PW(D) dt. 12.7.2000 refers.

4. The surviving CPF beneficiaries who had retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of Ex-gratia @ Rs600/- P.M. with effect from 01.11.1997. under this Department’s O.m. No.45/52/97-P&PW[E] dated 16.12.1997 are entitled to Dearness Relief @ 43% w.e.f 01.01.2001.

5. The folliowing categories of CPF beneficiaries who are in receipt of Ex-gratia payment in terms of this department’s OM No.45/52/97-P&PW(E) dated 16.12.1997 will be paid DR @ 35% w.e.f.1.1.2001.

(i) The widows and dependent childen of the deceased CPF beneficiary who had retired from service prior to 1.1.1986 or who had died while in service prior to 1.1.1986 and are in receiptof Ex-gratia payment of Rs.605/- p.m.

(ii) Central Government Employees who had retired on CPF benefits before 18.11.1960 and are in receipt of Ex-gratia payment of Rs. 654/-, Rs.659/- rs.703 and Rs.965/-.

6. Payment of dearness relief involving a fraction of a rupee shall be rounded off to the next higher rupee.

7. Other provisions governing grant of dearness relief in respect of employed family pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department’s OM No.45/73/97- P&PW(G) dated 2.7.1999. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

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8. In the case of retired Supreme Court and High Court Judges necessary orders will be issued by the Department of Justice separately.9. It will be the responsibility of the pension disbursing authority, including the nationalized banks, etc. to calculate the quantum of dearness relief payable in each individual case.

10. The Accounts General and Authorised Public Sector Banksare requested to arrange payment of relief to pensioner etc. on the basis of above instructions without waiting for any further instructions from the Comptroller and uditor General of India and the Reserve Banksof India in view of letter No.528-TR,II/84-80-II dated 23.4.1981 of the Comptroller and uditor General of India addressed to all accountants General and Reserve Bank of India Circular No.GANB Nol.2958/GA-64(ii)(CGL)/81 dated the 21st May,1981 addressed to State Bank of India and its subsidiaries and all Nationalised Banks.

11. In their application to the employees belonging to Indin Audit and Accounts Department these orders issue in consultation with the C&AG.

1. This issue with the concurrence of Ministry of Finance, Department of Expenditure vide their U.O.No.314/EV/2001 dated 10th April,2001.

SERIAL CIRCULAR NO.98/2001Circular letter No. P(LE)

Copy of Board's letter No.E(LL)/2001/AT/PW/3 dated 26.03.2001 is forwarded herewith for information, guidance and necessary action. It is requested that the irregularities pointed out may be rectified at the earliest and compliance report sent to this office for onward transmission to the Ministry of Labour.

Copy of Board's letter No.E(LL)/2001/AT/PW/3 dated 26.3.2001 (RBE No.61/2001)

Sub: Annual Report on the working of the Payment of WagesAct, 1936 in Railways during the period 1.1.98 to 31.3.98 Rectification of irregularities pointed out by the Ministry of Labour.

…..A copy of Annual Report on the above subject received from Ministry of Labour is sent

herewith.

It is requested that the irregularities pointed out may be rectified at the earliest and compliance report sent direct to the Ministry of Labour under intimation to this office.

It may please be ensured that such type of irregularities should not re-occur in future.It may also be ensured that Annual Return in this regard are sent to the Ministry of Labour in

time.

Copy of Board's letter No.E(LL)/2001/AT/PW/3 dated 26.34.2001 (RBE No.61/2001) received from Ministry of Railways Railway Board, New Delhi.

Sub: Annual Report on the working of the payment of wages Act, 1936 in Railways during the period 1.1.98 to 31.3.98. Rectification of irregularities pointed out by the Ministry of Labour.

…..A copy of Annual Report on the above subject received from Ministry of Labour is sent

herewith.

It is requested that the irregularities pointed out may be rectified at the earliest and compliance report sent direct to the Ministry of labour under intimation to this office.

It may please be ensured that such type of irregularities should not re-occur in future.

It may also be ensured that Annual Return in this regard are sent to the Ministry of Labour in time.

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Copy of Ministry of Labour, Office of the Chief Labour Commissioner©, New Delhi letter No.12(4)/99-LS-II dated 15.1.2001 Address to The Secretary, Govt.of India, Ministry of labour (Wages Cell (MW), New Delhi.

Sub: Annual Report on the working of Payment of Wages Act, 1936 in Railways during the period 1.1.98 to 31.3.98.

…..Sir,

I am to forward herewith two copies of the Annual Report on the working of the payment of Wages Act, 1936 in Railways during the period 1.1.98 to 31.3.98. It may be mentioned that henceforth all return will be complied on the financial year basis.

It is requested that while forwarding a copy of the report to Ministry of Railways, Railway Board, they may be requested to ensure timely submission of annual returns and also to rectify the irregularities pointed out to them

ANNUAL REPORT ON THE WORKING OF THE PAYMENT OF WAGES ACT, 1936 IN RAILWAYS DURING THE PERIOD 1.1.98 TO 31.3.98.

INTRODUCTION:

1.1 The payment of Wages Act, 1936 is an important piece of legislation which regulates the payment of wages to employees in the industrial and other establishments, ;who are in respect of wages with average upto Rs.1600/- per month. It seeks to ensure timely payment of wages without any unauthorised deductions.

1.2. The payment of wages (Railways) Rules, 1936, as amended from timen to time, were framed by the Central Government to secure proper enforcement of the provisions of the Act in respect of persons employed in railway including railway contractors who employ 20 or more persons on any day in the proceeding 12 months.

MACHINERY FOR ENFORCEMENT

2.1 By virtue of section 24 of the Act, the Central Government has been performing the functions of the State Governemnt and is responsible for the enforcement of the Act and the Rules made thereunder in so far as they relate to the railways. The provisions of the Act and the Rules are enforced in the railways by Chief Labour Commissioner ©, Commissioners ©, Regional Labour Commissioners ©, Assistant Labour Commissioners ©, Labour Enforcement Officers © who have been appointed "Inspectors" under Section 14 of the Act for the purpose of enforcement of the provisions of the Act and Rules in the Railways. However, the work of periodical inspections and enforcement of the Act and the Rules are mainly carried out by the Labour Enforcement Officers ©. The Regional Labour Commissioners ©, Assistant Labour Commissioners (C0 carry out the inspections occasionally for checking the inspections already carried out by the Labour Commissioners © carry out the inspections occasionally for checking the inspections already carried out by the Labour Enforcement Officers ©. For the purpose of hearing and deciding claims arising out of delayed payment of wages and wrongful deductions from wages paid to the employed persons, including incidental matters arising therefrom, Authorities have been appointed by the State Governments under Sec. 15 of the Act. These authorities appointed by the State Government have also been declared to be the Authorities in respect of Railways by the Central Government, within their territorial jurisdictions.

2.2. Inspecting Officers visit the railway stations and other Railway establishments and verify display of notices, scrutinise the maintenance of registers and records required to be maintained by the employer under the PW(Rly) Rules, to see that the provisions of the Act. and Rules are properly enforced and payment of wages are made to employed persons without unauthorised deductions. They also interrogate individual workers wherever necessary for the proper enforcement of the Act and the Rules. Inspection-cum-show cause notices embodying violations and irregularities of the Act and the Rules detected in the course of Inspections are prepared on the spot and handed over to the concerned contractors or their representatives present at the site, failing which they are mailed by registered post. In the case of Railway stations establishments inspections reports are sent to the respective

101

Divisional Railway Managers or the Head of the establishments for rectifications of the irregularities. In the Inspection-Report-cum-show cause notice addressed to the Railway Contractors, the officers call upon them to rectify the irregularities and show cause as to whey legal action should not be taken against them for the irregularities detected. In suitable cases, particularly incase of habitual defaulters, prosecution cases, are filed against the defaulting contractors in appropriate courts. In case where the employer fails to pay delayed wages and/or refund unauthorised deductions to employed persons, claim applications under Section 16(2) of the payment of wages act are filed before the concerned authorities for direction for payment of due wages together with compensations as per the Section 16(3) of the Act.

INSPECTIONS & IRREGULARITIES

Sl.No..

Name of the Railways No.of Estt.Inspected

No.of irregularities detected

1. Cemtral Railway 8 106

2. Eastern Railway 10 453. Northern Railway 5 544. North Eastern Railway - -5. North Frontier Railway 6 186. Southern Railway 22 1637. South Central Railway 124 7198. South Eastern Railway 48 1949. Western Railway 15 144

10. Konkan Railway - -

Total 238 1443

3.2. Number of inspections made, number of irregularities detected in respect of Railway contractor estt. are as under during the period 1.1.98 to 31.3.98.

Sl.No. Name of the Railway No.of Estt.Inspected No.of irregularities detected

1. Southern Railway 4 402. Western Railway 9 1203. North Frontier Railway - -4. South Eastern Railway 1 95. Northern Railway 13 1816. Eastern Railway 4 28

Total 31 358 3.8. It may be seen from the above that the inspecting officers of this machinery have inspected in all 238 Railways estts. & 31 contractors estts. and detected 1443 and 358 irregularities in respect of Railway estts. and contractors etcc. as against 1639 Railway estts. and 31 contractors etss. during the year 1997 detecting 9694 irregularities in respect of Railways and 358 Irregularities in respect of Railways contractors establishments respectively.

Sl.No.

Nature of irregularities

CR Rly

E.Rly.

N.Rly

NE Rly

NF Rly

S.Rly

SC Rly

SE Rly

WRly

K.Rly

Total

Percentage

1. Non-display of notice

86 16 29 - 3 40 685

126

97 - 1082

74.99

2. Non-maintenance of registers

20 4 25 - 4 20 34 36 15 - 158 10.94

3. Improper maintenance

- 3 - - - - - 2 - - 5 0.35

102

of Registers4. Non-payment

of wages- - - - - - - - 9 - 9 .62

5. Delayed payment of wages

- - - - - - - - 9 - 9 .62

6. Un-authorised wages

- - - - - - - - - - -

7. Wrongful deductions for damages

- - - - - - - - - - -

8. Wrongful recovery of advances

- - - - - - - - - - -

9. Wrongful imposition of fines.

- - - - - - - - - - -

10. Others - 22 - - 11 103

- 30 14 - 180 12.48

Total 106

45 54 - 18 163

719

194

144

- 1443

100

NUMBER AND NATURE OF IRREGULARITIES DETECTED IN VARIOUS RAILWAYS ESTABLISHMENT IS AS FOLLOWS FOR THE PERIOD 1.1.98 TO 31.1.98.

Sl.No.


CR Rly

E.Rly.

N.Rly

NE Rly

NF Rly

S.Rly

SC Rly

SE Rly

WRly

K.Rly

Total

Percentage


86 16 29 - 3 40 685

126 97 - 1082

74.99


20 4 25 - 4 20 34 36 15 - 158 10.94

3. Improper maintenance of Registers

- 3 - - - - - 2 - - 5 0.35

4. Non-payment of wages

- - - - - - - - 9 - 9 .62


- - - - - - - - 9 - 9 .62


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -

10. Others - 22 - - 11 103

- 30 14 - 180 12.48

Total 106 45 54 - 18 16 71 194 14 - 144 100

103

3 9 4 3


Sl.No.


CR Rly

E.Rly.

N.Rly

NE Rly

NF Rly

S.Rly

SC Rly

SE Rly

WRly

K.Rly

Total

Percentage


86 16 29 - 3 40 685 126

97 - 1082

74.99


20 4 25 - 4 20 34 36 15 - 158

10.94


- 3 - - - - - 2 - - 5

0.35


- - - - - - - - 9 - 9

.62


- - - - - - - - 9 - 9

.62


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -

10. Others - 22 - - 11 103

- 30 14 - 180

12.48

Total 106 45 54 - 18 163

719 194

144

- 1443

100


Sl.No.


CR Rly

E.Rly.

N.Rly

NE Rly

NF Rly

S.Rly

SC Rly

SE Rly

WRly

K.Rly

Total Percentage


86 16 29 - 3 40 685

126 97 - 1082 74.99


20 4 25 - 4 20 34 36 15 - 158 10.94


- 3 - - - - - 2 - - 5 0.35

104


- - - - - - - - 9 - 9 .62


- - - - - - - - 9 - 9 .62


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -

10. Others - 22 - - 11 103

- 30 14 - 180 12.48

Total 106

45 54 - 18 163

719

194 144

- 1443 100


Sl.No.


CR Rly

E.Rly.

N.Rly

NE Rly

NF Rly

S.Rly

SC Rly

SE Rly

WRly

K.Rly

Total


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -


- - - - - - - - - - -

9. Wrongful impositio

- - - - - - - - - - -

105

n of fines.

10. Others - - - - - - - - - - -Total - - - - - - - - - - -

3.6 The percentage of the various types of irregularities in relation to the total number of irregularities detected during the period 1.1.98 to 31.3.98 in respect of Railway establishments is as under:-

Sl.No.


During 1997No.of irregularities

During1997percentage


During 1998Percentage

1. 2. 3. 4. 5. 6.1. Non-display of

notices6237 64.34 1082 74.99

2. Non-maintenance of Registers

1386 14.30 158 10.94

3. Improper maintenance of registers

853 8.80 5 .35


479 4.94 9 .62


- - 9 .62

6. Wrongful imposition of fines

- - - -

7. Un-authorised deductions

- - - -

8. Wrongful recovery of advance

- - - -

9. Wrongful deduction for damages or loss

3 0.03 - -

10. Misc.irregularities (Others)Total

3.7 The percentage of the various-types of irregularities detected during the period 1.1.98 to 31.3.98 relation to the total number of irregularities detected during the year,1997 in respect of Railway contractors establishments is as under:-

Sl.No.

Nature of irregularities detected.


Percentage During 1998No.of irregularities

Percentage.

1. 2. 3. 4. 5. 6.1. Non-display of

notices- - - -

2. Non-maintenance of Registers.

- - - -


- - - -

4. Misc.Irregularities - - - -5. Improper maintance

of registers.- - - -


- - - -

Total - - - -

5.1 Under Section 8 of the Act, fines can be imposed on employed persons for such Acts and omissions as specified by the prescribed authority and it should be exhibited prominently for information of the employed persons. Before any fine is imposed on any employed person,

106

he has to be given an opportunity of showing cause against imposition of fine. The amount of fine imposed in any wage period should not exceed 8% of the wages payable in that wage period. Fines cannot be imposed on wages of an employees under 15 years of age and no fine can be recovered in installments or after the expiry of 60 days from the date of imposition. All fines and realisation thereof should be recorded in the prescribed register and the amount should be spent only for such purpose beneficial to the employees as are approved. Fines were imposed in Central Railway in one case and sRs.16,000/- were realised during the year under report.

5.2 Section 9 of the P.W.Act provides for making deductions on account of absence of an employee from the place of work and the amount of such deductions shall be proportionate to the period of absence. It is also provided that in case 10 or more persons arting in concert absent themselves without due notices, deduction from any such person may include such amount not exceeding his wage for 8 days aqs may by any such terms be due to the employee in lieu of due notice. However, no such case has been reported during the period under report.

5.3 Deductions from wages of employed persons can also be made for damage or loss of goods entrusted expressly to the custody of the employed person or for loss of money which the person employed is responsible for accounting. These deductions cannot, however, be made without giving the employed persons an opportunity of showing cause against the deductions. All such deductions on realisation should be recorded in the registers prescribed. During the year,1997 there was no such deductions in any Railways.

CLAIMS AND PROSECUTIONS

1.1 Section 15(1) of the payment of Wages Act, 1936 provides for the appointment of authorities to hear and decide claims arising out of the deduction Section 15(2) of the said Act, the employed persons concerned or any legal practitioner or any official of a registered trade union duly authorised in writing in this behalf of any Inspector appointed under the Act or any other person with permission of the authority can file an application.

The Payment of Wages Act (Procedure) Rules,1938 framed under the Payment of Wages Act,1936 prescribe in detail the procedure for making the claim applications before the authorities. 4 claim cases were pending at the beginning of the year. During the year under report no claim cases was filed. All the cases are pending.

The details of the claim applications filed etc. are shown as under:-Sl.No.

Particulars E.Rly.

N.F.Rly.

C.Rly.

N.Rly. W.Rly. Total

1. 2. 3. 4. 5. 6. 7. 8.1. Applications pending at

the beginning of the year

- - - - 2 -

2. No.of claim cases filed. - - - - - -3. No.of claim applications

decided.- - - - - -

4. Applications pending at - - - - 2 -

5. Amount of wages.i. Claimed (in

Rs.)ii. Awarded(in

Rs.)

- - - - - -

6. Amount of compensation.

- - - - - -

1.2 Four prosecution were pending at the beginning of the year under report. No case was launched during the year,1997. Thus 4 cases remained pending at the end of the period 1.1.98 to 31.3.98.

Sl. Particulars. C.Rly. S.C.Rly E.Rly N.Rly. S.E.Rly W.Rl Total

107

No. . . . y.1. 2. 3. 4. 5. 6. 7. 8. 9.1. Prosecution

s pending at the beginning of the year.

- - 3 1 - - 4

2. Launched during the year.

- - - - - - -

3. No.of cases disposed off.

- - - - - - -

4. Pending at the end of the year.

- - 3 1 - - 4

Under Rule 17 of the Payament of Wages (Railways) Rules, every employer has to submit an annual return in form III so as to reach the supervisor not later than 15 th February, following the end of the year to which it relates. The return shown the number of persons employed during the year, the gross wages paid amount of fines levied, deductions made, etc. During the period under report only New Delhi Railway Station has submitted the requisite return. Returns from Chennai, Calcutta & Mumbai and Ajmer Railway Stations have not submitted, Ministry of Labour may impress upon the Ministry of Railways to issue instruction to their establishment for submission of returns in future.


Copy of Board's letter No. E(NG)I-97/SR6/3/Vol.II Pt.dated 2-5-2001is forwarded for information, guidance and necessary action. Board's letters dated 28.2.97,15.5.98 & 8.8.2000 quoted therein were circulated as S.C. Nos. 61/97, 166/98 & 193/2000.

Copy of Boards letter No. E(NG)I-97/SR6/3/Vol.II Pt. dated 2-5-2001 (RBE No. 88/2001)

Sub: Principles for determining the seniority of staff belonging to SC/ST promoted earlier vis-à-vis General/OBC staff promoted later.

…..

Please refer to this Ministry's letter No.E(NG)I-97/SR6/3(Vol.III) dated 8.8.2000 on the above subject, in which the Railways have been advised that, pending issue of revised instructions, specific orders of CAT(s)/Court(s), if any, to implement the Hon'ble Supreme Court Judgement dated 16.9.99 should be complied with.

2. It is clarified that, while the instructions contained in this Ministry's letter dated 8.8.2000 are reiterated, in other cases the instructions already in force viz. this Ministry's letter No.E(NG)I-97/SR6/3 dated 28.2.97 modified vide letter of same No. dated 15.5.98 and incorporated as Para 319 A of IREM,Vol.I,1989, may continue to be followed, pending receipt of further instructions from DOP&T

SERIAL CIRCULAR NO. 100 / 2001Circular letter No.

Copy of Board's letter No. E(NG)I-2000/SR6/20 dated 24-4-2001 is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E(NG)I-2000/SR6/20 dated 24-4-2001 (RBE No. NIL)

Sub: Fixation of panel seniority -Accounts Department. …..

Reference Northern Railway's letter No.95/ADMN/B/7/G.LIST/JAA dated 30.10.2000 on the above subject.

108

2. The matter has been considered by the Ministry of Railways. It has been decided that seniority of directly recruited JAAs who pass the Appendix-II(IREM) Examination during the extended period of probation should be fixed as per the year of passing the Appendix-II Examination.


Copy of Board's letter No. 2001-E[SCT]I/49/4 dated 11-4-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 2001-E[SCT]I/49/4 dated 11-4-2001 (RBE No. 65/2001)

Sub: Dealing of Court/CAT cases on reservation policies for SCs/STs and OBCs by the Zonal Railways/PUs.

Ref: Railway Board's letters: (i) No. 87-E[SCT]I/49/2 dated 21-9-87 (ii) No.97/LC/Misc/28 dated 8-8-97 & (iii) No. 87-E[SCT]I/49/2 dated 26-9-97.

*** In terms of the instructions contained in Board's letters referred to above, Zonal Railways /

Production Units are required to process Court / CAT cases on reservation policies for SCs/STs/OBCs with due care and sense of urgency and send draft counter affidavit to Board for vetting well before the date of filing. Further, whenever the Courts/CATs pronounce judgment against extant reservation policy of the Government for SCs/STs/OBCs, the Railways/Production Units are required to immediately report to Board's office and take urgent appropriate steps for filing Special Leave Petition (SLP) before the Apex Court.

Board have now decided that there is no need of sending affidavits / counter affidavits for vetting in Railway Board's office and the same should be dealt with by the concerned Railways /Production Units themselves with the help of Chief Law Assistants / Law Assistants, in consultation with Railway Advocates. As regards filing Special Leave Petitions (SLPs), the procedure as enumerated in above mentioned Board's letters should continue to be followed. Any clarification on the reservation policies, or any assistance required, may be sought for from Board well in time.


Copy of Board's letter No. . E(W)95PS5-117 dated 5-3-2001 is forwarded for information, guidance and necessary action. Board's letter dated 30-6-99 quoted therein was circulated under this office letter No. P[R]521/IV dated 14-12-2000 .

Copy of Board's letter No. . E(W)95PS5-117 dated 5-3-2001 (RBE No. nil)

Sub: Delegation of powers to Senior Subordinates inGrade Rs. 5000-8000 and above to issue/sign post retirement Complimentary passes.

***Instructions were issued vide Board's letter of even number dated 30-6-1999 delegating

powers to senior subordinates in Grade Rs.5000-8000 and above and who are also in direct and independent charge of the establishment to issue/sign post-retirement complimentary passes to Railway employees, other than I-A pass holders. This was done purely on experimental basis and Railways were requested to submit a report by 01-02-2000 for considering feasibility of extension of the scheme further. No report from the Railways excepting Eastern Railway in regard has so far been received. In the meanwhile, the scheme of delegation has been further extended upto 01-02-2001 vide Board's letter dated 10-05-2000 and requested Railways to send a report immediately.

In the absence of any feed-back from Railways, it has been decided to extend the scheme for a further period from 01-02-2001 to 30-06-2001. It is requested that a report on the working of the system may be sent as early as possible to enable Board to take a final decision in the matter.

SERIAL CIRCULAR No. 103 /2001Circular letter No.

Copy of Board's letter No. E[W]98/ED-2/11 dated 30-3-2001 is forwarded for information, guidance and necessary action.

109

Copy of Board's letter No. E[W]98/ED-2/11 dated 30-3-2001 (RBE No.67/2001)

Sub: Railway Subsidised Hostels - Revision of rates of recovery.Ref: Board's letter No. E(W) 82 ED3-2 dated 3-8-90.

***In partial modification of the instructions contained in their letter E(W)53/ED1/3 Pt.A dated

19-8-58 as amended from time to time, the Ministry of Railways (Railway Board) have decided that the existing rates of recovery communicated vide Board's letter under reference be revised as under:

Pay ranges in Revised Scales Rates of boarding chargesrecoverable per month from

each border.________________________________________________________________ A. Upto Rs.3300/- p.m. Rs. 75/-B. Rs. 3301/- to Rs.4400/- p.m. Rs. 120/-C. Rs.4401 to Rs.5500/- p.m. Rs. 180/-D Rs.5501/- and above Rs. 300/-

The instructions contained in Board's subsequent letters E(W)62/ED1/38 dated 23-2-63, E(W)63/ED1/37 dated 27-12-63, E(W)60/ED1/37 dated 15-11-60 and E(W)86/ED3/2 dated 25-11-83 etc., however, remain unchanged.

2. The Ministry of Railways (Railway Board) have also decided that this facility of Railway subsidised hostels may be made available to children of all Railway employees without any pay limit.

3. Paras 1 and 2 above have the sanction of the President and this issues in consultation with Finance Directorate of the Ministry of Railways.

The revised orders are effective from 1-4-2001 and will be inn force for a period of 5 years, i.e., upto 31-3-2006.


Copy of Board's letter No. . E(W)95UN1-19 dated 17-4-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. . E(W)95UN1-19 dated 17-4-2001 (RBE No.75/2001)

Sub: Supply of cloth and payment of stitching charges to Public Image categories.***

The Uniforms Committee set up in 1995 has recommended, inter alia, that Public Image categories of Railway employees who come in contact with public may be provided with good quality cloth and get their uniforms stitched to their measure as per the prescribed style, from open market. The Committee has also recommended that stitching charges at pre-determined rates may be reimbursed to them.

2. Board after careful consideration have accepted the above recommendation. It has accordingly been decided that Public Image Categories should be given cloth in lieu of stitched uniforms and paid stitching charges as per rates laid down by DOP&T from time to time. It should be ensured that existing stock of uniforms, if any, should first be exhausted before implementing these instructions.

3. A list of Public Image Categories is enclosed as Annexure I. Length of cloth and stitching charges to be paid as prescribed by DOP&T vide their OM No. 14/8/90-JCA dated 29-6-1990 and letter No. 14/4/2000JCA dated 18-12-2000 are enclosed, as Annexure II.

110

4. It may be ensured that the reimbursement of stitching charges at the prescribed rates are done only after the stitched uniforms are produced which are duly stamped with an indelible ink at an appropriate place on the wrong side of the stitched dress for identification. A proper record and procedure should be evolved to ensure that the employees produce the stitched uniforms within a reasonable period, say one month, after the cloth was supplied to them.

5. This issues with the concurrence of Finance Directorate of Ministry of Railways.

6. Detailed instructions along with Board's decision on other recommendations of the Uniforms Committee, 1995 will follow.

ANNEXURE

List of Public Image Categories

i) Station Manager, Station Supdt(Gaz), Station Supdt.(Non Gaz), Dy.Station Supdt., Station Masters, Train Supdt., Foreman accompanying President’s saloon.

ii) Chief Ticket Examiner, Chief Ticket Inspector, Supervisor/Inspector of STEs. Travelling Ticket Examiner, Sr.Travelling Ticket Inspector, Sr.Train Conductor*, Conductor, Conductor Guard,d Ticket Collector, Head Ticket Collector, Ticket Collector Incharge, Passenger Guide.

iii) Supervisor Enquiry,Supervisor Reservation, Supervisor-City Booking Office, Chief Reservation Clerk, Foreman Transhipment, Supervisor, Goods Shed.

iv) Enquiry Clerk, Reservation Clerk, Commercial Clerks (Coaching and Goods) Booking Clerks.v) All Guards.vi) Loco Drivers, Steam, Diesel and Elec., Grade A(Special), Grade A, Grade B, Grade

C(Special), Grade C. Shunter-Steam, Diesel, and Elec. Driver, Shunting Engine Driver servicing, Asst.Driver Elec., Asst. Driver Diesel, Rail Motor, Driver Rail Car, working on hill station, modtorman.

vii) Lady Travelling Ticket Examiner, Lady Sr.Ticket Examiner.viii) Lady dEnquiry Reservation and Booking Clerks, Lady Commercial Clerks, Matron Retiring

Rooms.ix) Lady Ticket Collector, Lady Passenger Guide.x) Inspector Platform, Asst.Inspector, Licensed Porters’ Inspector, Passenger Supdt., Passenger

Supervisor, Labour Supervisor, Labour Asst., Beggar and Hawker Checker.xi) Chief Inspector Catering, Catering Inspector, Manager-Catering, Asst.Manager, Catering

Incharge of units.xii) Bill Issuerxiii) Waiters and Head Waiter.

ANNEXURE-II

Length of Cloth and Stitching Charges as per DOP&T’s letters dated 29,.6.1990 and 18.12.2000.

Length of cloth

Woolen suit length 2.75 metresPant 1.20 metresShort (Half Pant 0.65 metresShirt 2.25 metres (half sleeve) and 3 metres (full sleevs)

70 cm width eachOvercoat 2.29 metres (1.36 m.width)Blouse 1.36 metres (71 cm width) or 1.15 metres (91/94 cm

Width)Saree 5 metres

Stitching Charges

Winter

Buttoned up coat and pant Rs.375Overcoat for Staff Car Drivers Rs.300

111

Ladies half coat Rs.300

Summer

Pant(terricot) Rs.68.25Bush Shirt(Polyvastra) Rs.29.25Blouse Rs.22.50Salwar Kameez Rs.45.00

Note: The above rates also include the cost of lining


Copy of Board's letter No. E(W)95/PS 5-8/1 dated 18-4-2001 is forwarded for information, guidance and necessary action. Board's letter dated 27-3-86 quoted therein was circulated as S.C. No. 72/96.

Copy of Boards letter No. E(W)95/PS 5-8/1 dated 18-4-2001 (RBE No. 77/2001)

Sub: Post-Retirement Complimentary Pass to Group 'D' staff.

In terms of Board's letter of even number dated 27.3.1996 all Group 'D' Railway employees with minimum Railway service of 25 years, are entitled, irrespective of date of retirement, to one set of post-retirement complimentary passes, every year, for self and family as defined in Section 2(d) of the Railway Servants (Pass) Rules, 1986 (Second Edition, 1993).

2. Arising out of discussions in the PNM meeting held with AIRF, it has now been decided that post-retirement complimentary pass may be issued to the Group 'D' staff with a minimum Railway service of 20 years, instead of 25 years as at present. Accordingly, provisions contained in Schedule-IV (Post Retirement Complimentary Pass) of Railway Servants (Pass) Rules, 1986, Second Edition ,1993 is amended as per ACS No.35 enclosed.

3. These orders shall take effect from the date of issue.4. These instructions may be brought to the notice of all concerned.

This issues with the concurrence of Finance Directorate of the Ministry of Railways.

Advance Correction Slip No.35 to Railway Servants (Pass)Rules,1986 (2nd Edition ,1993)

Items (a) and (b) below columns 1 and 2 under Group 'D' in Schedule -IV (Post -Retirement Complimentary Pass) may be replaced by the following:-

" Retired with minimum Railway "One set every year" Service of 20 years"

(Authority: Board's letters No.E(W)95PS5-8/1 dated 27.3.1996 and 18.4.2001)

SERIAL CIRCULAR NO. 106/ 2001Circular letter No.

Copy of Board's letter No. . E(MPP)/2001/1/10 dated 3-5-2001 is forwarded for information, guidance and necessary action.

112

Copy of Boards letter No. . E(MPP)/2001/1/10 dated 3-5-2001 (RBE No. NIL)

Sub: Grant of Daily Allowance to staff undergoing training Courses in the Railway training centres etc.,

***Attention is invited to Board's letter No. E(Trg)-80(35)/5 dated 3-8-81 laying down that the

apprentices selected from amongst the serving railway employees as probationary ASMs, Guards, etc., shall be eligible for free messing plus 20% Daily Allowance, otherwise admissible to them under the normal rules.

In the above context an item has been raised by the staff side in the PNM/AIRF forum vide item No. 5/2001 asking for applying the above order to the trainees selected through the process of GDCE. The matter has been examined and it is clarified that the above orders dated 3-8-81 are also applicable for serving railway employees selected through the process of GDCE.

In view of above, in exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct that Indian Railway Establishment Code Vol.II, 6th Edition, 1987, may be amended as in Advance Correction Slip No. 51 enclosed.

Indian Railway Establishment Code Vol.II, 6th Edition, 1987,Advance Correction Slip No. 51

The following may be inserted as Note (iii) below Note (ii) under Rule 1685:-

" Note (iii) The Apprentices selected from amongst the serving railway employees as Probationary ASMs, Guards, etc., shall be eligible for free messing plus 20% Daily Allowance, otherwise admissible to them under the normal rules. This proviso also covers employees selected through the process of GDCE."

(Authority Board's letter No. E(Trg)-80(35)/5 dated 3-8-81 and . E(MPP)/2001/1/10 dated 3-5-2001 )

SERIAL CIRCULAR No. 107/2001Circular letter No.

Copy of Board's letter No. F[E]I/2001/AL-7/1 dated 4-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. F[E]I/2001/AL-7/1 dated 4-5-2001 (RBE No.84/2001)

Sub : Regulation of TADA as on tour to Railwa Officials for attending Meeting of non-governmental organisations.

**A clarification had been sought from the Ministr of Finance on the suject of rgulation of TA/DA

paid by Private Institutions. It is clarified that TA/DA in respect of Government Officers who attend meetings of non-governmental organisations, which does not receive any financial assistance from the Central Government Funds are not invested, should be regulated in terms of Ministry of Finance OM No. 7[1]-E-II (B)/71 dated 16-4-71 and 17-4-72. A copy of these orders is sent herewith for information/guidance/necessary action.

B . PRIVATE COMPANIES

A question has been raised whether a Government servant appointed in his official capacity as Director, etc., in connection with the affairs of a private company, which does not receive any financial assistance from the Central Government or in which Central Government Funds are not invested, can receive and retain fee for attending meetings, etc., of the Board of Directors of the company. It is clarified that, even in such cases, the intention is that such a Government servant shall draw only travelling allowance under the rules applicable to him from the source from which he draws his pay and he should credit to Government whatever fees, travelling allowance or other remuneration

113

which may be received by him from such bodies under their rules and regulations. Such credits will be treated as the revenue of the Department concerned.

It has been decided that the amount in respect of travelling allowance received from the private company whether during the same financial year or subsequently , shall be adjusted as recovery under the minor head " Deduct-Amounts recovered from other governments, Departments, etc.", under the same Major Head under which the travelling allowance initially borne by the Government was adjusted.

In cases in which Government officers already on foreign service are required to work in some capacity for a third party and receive fees from that party, such fees less the amount of expenditure incurred on them by the foreign employer by way of travelling allowance ( which should be reimbursed to the foreign employer) should be credited to Government.

[G.I., M.F. OM No.7 (1)-E.11 (B)/71 dated the 16th April, 1971 and the 17th April, 1972.]

SERIAL CIRCULAR NO.108/2001Circular letter No. P(PC)

Sub: Recommendation of the Fifth Central Pay Commission - Decision relating to grant of Special Pay.

…..A copy of the Railway board's letter No.E(P&A)1-99/SP-1/Gen/2 dated 12.6.2001 (PC-V

No.307, RBE No.110/2001) on the above subject is sent herewith for information, guidance and necessary action.

Railway Board's letters mentioned therein had been circulated under Railway Board's Lr.No.E(P&A)1-98/SP-1/Gen/2 dated 9.10.1998 , S.C.no.287/98, 175/99, 298/99 and 41/2000 respectively.

Copy of the Board's letter No.E(P&A)1-99/SP-1/Gen/2 dated 12.06.2001(PC-V No.307, RBE No.110/2001 ).

Sub: Recommendation of the Fifth Central Pay Commission decision relating to grant of Special Pay.

Ref: 1)Board's letter No.E(P&A)I-98/SP-1/Gen.1 dt 9.10.982)Board's letter of even number dated 23.06.993)Board's letter of even number dated 08.10.994)Board's letter of even number dated 21.01.2000.

…..Pursuant to the discussions held with the Staff side in the JCM/DC forum with the Board in the

meeting held on 19th and 20th Dec.2000, the issue of treatment of Special Allowance granted to Appendix-III A passed employees of Accounts Department as part of pay for pay fixation on promotion to the next higher has been examined.

In partial modification of Board's instructions referred to above, it has now been decided in consultation with the Ministry of Finance that the Special Allowance @ Rs.80/- per month and Rs.140/- per month payable to employees of Accounts Department during the 1st year and 2nd year onwards of passing of Appendix-III A examination, shall continue to be treated as part of the pay only for the purpose of fixation of pay on promotion to the next higher grade. It will not be reckoned as pay for other purposes like DA, HRA, CCA. pension, gratuity etc.

All other terms and conditions shall remain unchanged


SERIAL CIRCULAR NO. 109/2001.

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Circular letter No.

Copy of Board's letter No.E(G)/90 AL12/2 dated 09.05.2001 is published for information, guidance and necessary action.

Copy of Board's letter No.E(G)/90 AL12/2 dated 09.05.2001 (RBENo.90/2001).

Sub: Facility of air travel for officers posted in the N.E.Region.

Please refer to instructions contained in Board's letter of even number dated 7.3.2001 on the above subject.

The existing para (iii) of the aforesaid instructions maybe replaced by the following:

"In emergent situation a Group "A" officer on N.F.Railway may be permitted air travel, along with spouse and a maximum of two dependent children, from any airport in the N.E.Region to any other airport in India and back with the personal approval of the General Manager. This would also be on surrender of one set of privilege pass. This benefit will not be in addition to the proviso at (I) above".

This issues with the concurrence of the Finance Directorate of the Ministry of Raiwlays.

Copy of Board's letter No. 2001/AC II/21/4 dated 27-3-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 2001/AC II/21/4 dated 27-3-2001

Sub: Disbursement of Railway pension through Treasuries.***

Kindly refer to Board’s letter No. 82/AC II/21/18 dated 17-5-83 and 4-6-84 (copies enclosed) on the above subject vide which facility was extended to the pensioners with a basic pension of Rs. 215/-, to opt to draw pension from the Railway Administration directly by money order, instead of from Treasury. The money order commission being borne by the Railways, under L-670. Ministry of Finance has since revised the above ceiling to Rs.1500/- (copy enclosed).

Accordingly, Note No. 2 of Board’s letter ibid dated 4-6-84 may be substituted as under:

‘Note 2.: Notwithstanding the above, a pensioner with a basic pension upto Rs. 1500/- (Rs. One thousand five hundred) per month may directly by money order, instead of from treasury. The money order commission will be borne by Railways.’

This may be notified to all concerned and given wide publicity.


Copy of Board's letter No. F[E]III/98/PF1/4 dated 11-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. F[E]III/98/PF1/4 dated 11-5-2001 (RBE No.91/2001)

Sub: Withdrawal/advances from P.F. for higher education.…

In terms of Rule 923(g)(iii)(b) and 925(4) of I.R.E.C. Vol.I/1985 Edition ( Reprint Edition -1995), advances/final withdrawals are allowed to meet expenses in connection with higher education beyond the high school stage for medical, engineering and other technical or specialized courses . On receipt of representations from the Staff Side, to review the list of courses for which such advances/final withdrawals are admissible , the matter has been examined in consultation with the nodal department i.e. DOP&PW and it is clarified that withdrawals/advances from P.F. would be

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permissible for pursuing Post Graduate Courses of all disciplines, Graduate/Post Graduate Degree/Diploma in Information Technology related courses conducted by Universities/Recognized Technical Institutions, subject to fulfilment of the provisions contained in the Rules governing sanction of such withdrawals/advances. Before sanctioning the final withdrawal/advances for the purpose, the sanctioning authority should satisfy itself that the claims of the subscribers are not frivolous and the courses involved are in an Institute of repute.

In view of the above, in exercise of the powers conferred by proviso to Article 309 of the Constitution, the President is pleased to direct that Rule 923 of I.R.E.C. Vol. I /1985 Edition (Reprint Edition -1995) may be modified as per Advance Correction Slip No.82 sent herewith as Annexure.

Indian Railway Establishment Code Vol.I/1985 Edition ( Reprint Edition-1995)

Rule 923/R.I


Clause (b) of Rule 923(g)(iii) may be modified as under :-

" (b) for Post Graduate Courses of all disciplines, Graduate/Post Graduate Degree/Diploma in Information Technology related courses conducted by Universities/Recognized Technical Institutions and medical, engineering and other technical or specialized courses in India beyond the high school stage, or "

(Ministry of Railway's letter No. F(E)III/98/PF1/4 dated 11.5.2001)

SERIAL CIRCULAR No. 111/2001Circular letter No.

Copy of Board's letter No. E[NG]I-99/TR/18 dated 17-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. . E[NG]I-99/TR/18 dated 17-5-2001 1 (RBE No.95/2001)S.C.No.13 to MC No. 24

Sub: Derailment of 2410 Up Gondwana Express from Hazrat Nizamuddin to Bilaspur on Up line between Ballabgarh and Asaoti Station of Tughlakabad - Mathura electrified BG Section of Jhansi Division of Central Railway on 31-8-98

***In his report on the above mentioned derailment, the Commissioner of Railway Safety has

made the following recommendation:

"Para 9.5:- Tenure of every supervisor having more than say 20 workmen under his administrative control should be maximum 4-5 years at a station and he should be compulsorily transferred within 5 years without any consideration or consultation for an office bearer of the trade unions."

2. The above recommendation has been considered by the Ministry of Railways who are of the view that transfer of supervisors on routine basis after 5 years may pose administrative. It has, however, been decided that review of the performance of supervisors directly concerned with safety of train operation after a stay of 5 years in the same place of posting, may be carried out and a decision taken based on their past performance, as to whether their continuance in the same place is desirable or not, on merit of each case.

As regards transfer of supervisors who are office bearers of recognized unions, instructions regulating the same are already available and no change is considered necessary.

SERIAL CIRCULAR No. 112 /2001Circular letter No.P(R)23/

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Copy of Board's letter No. F[E]Spl.2001/Adv.3/5 dated 17-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. F[E]Spl.2001/Adv.3/5 dated 17-5-2001 (RBE No. 92/2001)

Sub: Advances to Government servants - Rate of Interest on House Building Advance.***

A copy of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.I-17015/5/97-H.III dated 30-3-2001 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants mutatis mutandis.

Copy of Ministry of Urban Development & Poverty Alleviation’s O.M.No.1-17015/5/97-H-III dated 30.3.2001

Sub: Advances to Government servants - Rate of Interest on House Building Advance.----

In partial modification of this Ministry’s O.M.of even No.dated 16.12.1997, the undersigned is directed to state that the rates of interest for House Building Advances sanctioned to the Government servant for construction/purchase of houses/flats from Ist April,2001, will be as under, until further orders:----------------------------------------------------------------------------------------------------------------------------------S.No. Amount of advance Existing Rate of Revised Rate of

Sanctioned to a Govt . Interest on HBA Interest on HBA Servant. (Per Annum) (Per Annum)

-------------------------------------------------------------------------------------------------------------------------------- 1. Upto Rs.50,000/- 7.5% 6.5%2. Upto Rs.1,50,000/- 9% 8%3. Upto Rs.5,00,000/- 11% 10%4. Upto Rs.7,50,000/- 12% 11%-------------------------------------------------------------------------------------------------------------------------------

SERIAL CIRCULAR No. 113/2001Circular letter No. P(R)436/IREM/

Copy of Board's letter No. 2K/AC-II/20/23 dated 14-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 2K/AC-II/20/23 dated 14-5-2001 (RBE No. NIL)

Sub: Amendment of IREM Vol.I (1989 Edition)…

In terms of para 6 of Appendix 4 of IREM, Volume I,1989, no increments are allowed to Stock Verifiers until they pass the qualifying examination and that failure to pass the said exam in two consecutive chances entails reversion to substantive posts. However, the period within which the qualifying examination should be passed has not been stipulated.

2. The Ministry of Railways have reviewed the matter and decided that Stock Verifiers will be allowed to pass the qualifying examination in two chances within four years of joining the post of Stock Verifiers failing which they will be liable to be reverted.

3. It has further been decided that the examination should be held at least once annually.

4. Appendix 4 of IREM may be amended as in Advance Correction Slip No.117.

5. The Ministry of Railways have also decided that in case of Stock Verifiers who have not yet attempted/cleared the appendix 4 exam and have completed four years of service as Stock Verifiers, a period of two years with immediate effect may be given to them to clear the said exam in two attempts/one attempt left, as the case may be.

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Advance Correction Slip No.117 - IREM Vol.I (1989 Edition)

Substitute the following for the existing Para 6 of Appendix-4(IREM) Vol.I (1989 Revised Edition)

No increments will be allowed to a Stock Verifier until he has passed the qualifying examination and failure in two attempts, which are to be availed within a period of 4 years of his joining as Stock Verifier, will entail reversion to his substantive post. The examination will be conducted by the Head of Office assisted by an officer of the Stores Department) at least once annually.

(Authority: Ministry of Railway's letter No.2K/AC-II/20/23 dated 14.5.2001)


Copy of Board's letter No. . F(E)III/2001/LE1/1 dated 17-5-2001 is forwarded for information, guidance and necessary action. Board's letter dated 12.8.87 quoted therein was circulated as S.C.No. 162/87.

Copy of Board's letter No. . F(E)III/2001/LE1/1 dated 17.5.2001. (RBE No.94/2001)

Sub: Cash payment in lieu of unutilized leave on average pay (LAP) on the date of retirement to the Railway servants who are compulsorily retired as a measure of punishment under the disciplinary rules - Amendment to Indian Railway Establishment Code, Vol.I,1985 Edition ( Reprint Edition 1995) Rule 550 thereof.

Ref: Railway Board's letter No. F(E)III/77/LE1/4 dated 12-8-87****

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct that Rule 550 of the Indian Railway Establishment Code, Vol. I,1985 Edition ( Reprint Edition 1995) may be amended as in the Advance Correction Slip No. 83 enclosed. These amendments shall come into effect from 6-2-87.

Indian Railway Establishment Code, Vol.I, 1985 Edition (Re-print Edition 1995) Advance Correction Slip No,.83

Rule 550/R.I

The following may be inserted below Railway Ministry's decision 3 of Rule 550-A.:-

"Railway Ministry's decision 4 ------- Encashment of unutilized leave on average pay (LAP) will be allowed to those Railway servants who are compulsorily retired as a measure of punishment under the disciplinary rules where the disciplinary authority has not imposed any cut in the amount of pension. In such cases, the authority competent to grant leave can sanction cash equivalent of leave salary for leave on average pay (LAP), if any, at the credit of Railway servants on the date of such retirement, subject to a maximum number of days permissible under the rule, in the manner specified in Railway Ministry's decision No.1 of Rule 550-A. However, encashment of unutilized leave on average pay (LAP) will not be allowed to those Railway servants who are compulsorily retired as a measure of punishment under the disciplinary rules, where the disciplinary authority has imposed a cut in the amount of pension "

{Authority: Railway Board's letters No.F(E)III/77/LE1/4 dated 12.8.87 and No.F(E)III/2001/LE1/1 dated 17.5.2001}


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Copy of Board's letter No. E[NG]I-2001/CFP/3 dated 17-5-2001 is forwarded for information, guidance and necessary action. Board's letter dated 30-4-92 quoted therein was circulated as SC No. 67/92.

Copy of Board's letter No. E[NG]I-2001/CFP/3 dated 17-5-2001 (RBE No.96/2001)

Sub: Examination for promotion of Gr. 'D' employees to Group 'C'- fixation of schedule.***

In terms of this Ministry's letter No. E[NG]I-91/CFP/11, dated 30-4-92, the three-year service required for earning eligibility to appear in the departmental examination for promotion of Group 'D' employees to Group 'C' is computed w.r.t. 31st December of the previous year for any such selection during the following calendar year. The objectives of these instructions are to avoid:

(i) delay in holding selections; and(ii) manipulation of date of holding selection to suit staff who have yet to earn eligibility to appear in the selection.

2. It has, however, been brought to the notice of this Ministry that despite these instructions selections are not held in time, resulting in persons completing three years service after 31st December of the previous year till the selections are held, feeling aggrieved. The matter has also been taken up by NFIR for discussion in the PNM-NFIR meeting scheduled to be held on 18-19/5/2001.

3. The matter has been considered by the Ministry. In view of the objectives sought o be achieved by the instructions ibid while the same are reiterated for compliance, it may also be ensured that selections for promotion from Group 'D' to 'C' are held by 31st March every year.

SERIAL CIRCULAR No. 116/2001Circular letter No. P(R)

Copy of Board's letter No. E[NG]I/95/PM2/25 dated 31-5-2001 is forwarded for information, guidance and necessary action. Board's letter dated 10-6-99 quoted therein was circulated as Sc. No. 180/99.

Copy of Board's lt. No. E[NG]I/95/PM2/25 dated 31-5-2001(RBE No.105/2001 )

Sub: Filling up of the posts of Switchmen - Raising of minimum educational qualification.

***

In terms of para 126A (I) (i) of IREM Vol. I (1989) vide ACS No. 80, issued under this Ministry's letter of even number dated 10-6-99, from 1-1-2000, 50% of the posts in the category of Switchmen in grade Rs. 4000-6000 (RSRP) are to be filled by staff having qualification of Matriculation from amongst the normal promotion categories of Cabinmen/Levermen/Pointsman through selection based on written examination and viva-voce designed to test the professional ability and knowledge of safe working rules required in the discharge of duties of Switchmen.

2. On a demand raised by the Staff side vide Item No. 24/2000 in the Departmental Council under the JCM scheme that non-matriculate staff on roll as on 31-12-99 should not be de-barred from promotion on the ground of qualification, the matter has been considered by Board and it has been decided that non-matriculate Cabinmen/Levermen/Pointsman on roll as on 31-12-99 may be given two chances to appear in the selection for promotion as Switchmen in grade Rs.4000-6000 against the 50% quota mentioned above. However, the two chances should be availed of by the staff concerned within a period of two years of issue of this letter.

SERIAL CIRCULAR NO:117 /2001Circular letter No. P(R)227

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Copy of Board's letter No. E(D&A)/2000 RG6 - 60 dated 9-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(D&A)/2000 RG6- 60 dated 9-5-2001(RBE No. 89/2001)

Sub: Procedure to be followed in conducting departmental Inquiries and the role of the Inquiry Officer regarding.

***

A case has come to the notice of this Ministry where, while conducting the inquiry in a disciplinary case, the Inquiry Officer examined the charged official in regard to the charges during the preliminary hearing(s) itself before examination of the Prosecution Witnesses. Also, though no Presenting Officer had been appointed, the Inquiry Officer prepared a written brief himself, purported to have been prepared by the Presenting Officer, and sent a copy of the brief to the charged official under his own signature. In the inquiry report also, under the heading "oral arguments given from the Prosecution Side ", the Inquiry Officer actually gave details of the questions put by him. The general conduct of the Inquiry Officer was also not befitting his role as an impartial authority, as he subjected the charged official to a searching cross-examination. In the said case, the appeal had to be disposed of in favour of the charged official solely on account of the improper manner in which the inquiry was conducted in gross deviation of the prescribed procedure, which had vitiated the proceedings.

8. Railways are aware that the procedure for conducting departmental inquires has been laid down in detail in Rule 9 of RS[D&A] Rules. It is evident from sub-rules [11] and [12] of Rule 9 that a preliminary hearing has to precede the regular hearings. The combined effect of the above two sub-rules is that, before the regular inquiry is held a preliminary meeting may be arranged between the parties concerned viz., the Inquiry Officer , the charged official and the Presenting Officer, if any, with a view to ascertain what evidence they shall be producing during the inquiry and the modalities which may be adopted to ensure expeditious disposal of the inquiry. The Inquiry Officer may also use this opportunity to inquire from the Charged Official regarding the receipt of the charge memo/listed documents etc., the nomination of defence helper by the Charged Official, the additional document(s), if any, that he requires, and also regarding his admission or denial of the charge(s), so that the time is not wasted in holding an inquiry on the admitted charge(s).

8.1 The regular inquiry involving actual presentation of the case on behalf of the disciplinary authority and the charged official will naturally commence only after the above preliminaries to the inquiry are completed. What procedure should be followed once the regular inquiry has started, has also been brought out clearly in the sub-rules (17) to (22) of Rule 9. In brief, the case on behalf of the disciplinary authority shall first be presented and only then shall the charged official be called to present his defence.

8.2 The principles of natural justice demand that the charged official should not be called upon to disclose his defence before the prosecution has completed the presentation of its case. It is emphasised here that the sequence laid down in the above sub-rules should be strictly adhered to, as violation of this sequence may cause a serious flaw in the proceedings.

9. It is also emphasised here that the Inquiry Officer is not a prosecutor and therefore, it is not his duty to somehow prove the charge(s). He has been appointed to assist the disciplinary authority in taking a correct and impartial decision on the basis of the evidence on record. For this purpose, the Inquiry Officer may ask questions from the witnesses with a view to elucidating answers for a proper understanding of the facts before him. However, he should obviously avoid searching cross examination.

9.1 The most crucial facet of the personality of the official conducting the departmental inquiry is his impartial approach, as he is performing a quasi-judicial function. His conduct must be above board so much so that he should not merely be impartial but also seem to be so, to ensure that the inquiry commands the confidence it deserves. This aspect assumes greater significance when there is no Presenting Officer. As it is not feasible to appoint Presenting Officers in majority of the inquiries, the Inquiry Officer has to examine/cross examine the witnesses including the defence witness to find out the truth in the charges.

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10. It is desired that the position brought out in paras 2 and 3 above is brought to the notice of all concerned for their guidance and strict compliance so that the types of situation brought out inn para 1 above is avoided in future.

SERIAL CIRCULAR No. 118 /2001Circular letter No. P(R)

Copy of Board's letter No. E[NG]II/2001/RR-1/6 dated 18-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E[NG]II/2001/RR-1/6 dated 18-5-2001(RBE No.97/2001)

Sub: Educational qualification for recruitment to Group 'C' posts in Civil Engineering Department.

***A committee was constituted by the Board to review the recruitment qualifications to various

Group 'C' posts in Civil Engineering Department. The following recommendations of the committee have been accepted by the Board:- Post (1)

Existing qualification (2)

Proposed qualification (3)

JE-II (P-way)/PWI-III (Rs.5000-8000)

Diploma in Civil/Mechanical/ Electrical Engineering. If enough candidates with qualification of Diploma in Civil Engineering become available, the recruitment may be confined to them.

Diploma in Civil Engineering.

JE-II (BRIDGE) BRI-III (Rs.5000-8000)

Diploma in Civil/Mechanical Engineering

No Change.Note:- The Railway while placing indents may specify how many candidates with Diploma in Civil Engineering and how many with Mechanical Engineering are required. After recruitment, both these groups will continue to be borne on a common cadre.

SE(Bridge)/BRI-I(Rs.6,500-10,500)

Degree in Civil/Mechanical Engineering

Degree in Civil Engineering.

Indian Railway Establishment Manual, Volume I (1989 edition) may be amended as per Advance Correction Slip No. 118 enclosed.___________________________________________________

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I (1989 EDITION)

Chapter I, Section B, Subsection III - Recruitment and Training

ADVANCE CORRECTION SLIP No. 118

1. Substitute the existing words and figures in para 144(2)(i) and the 'Note'along with its contents, with the following:-

'(i) Educational: Diploma in Civil Engineering.(Authority: Railway Board's letter No. E[NG]II/2001/RR-I/6 dated 18-5-2001)

2. Add the following words and figures after para 146(2)(i)

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'Note: The Railways while placing indents may specify how many candidates with Diploma in Civil Engineering and how many with Mechanical Engineering are required. After recruitment, both these groups will continue to be borne on a common cadre.

(Authority: Railway Board's letter No. E[NG]II/2001/RR-I/6 dated 18-5-2001)

3. Substitute the existing words and figures in para 146(4)(i) by the following:

"(i) Educational : Degree in Civil Engineering. (Authority : Railway Board's letter No. E[NG]II/2001/RR-I/6 dated 18-5-2001)"


Copy of Board's letter No. E[G]2000/QR-1-23 dated 1-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 30.11.2000 quoted therein was circulated as S.C. No .4 / 2001.

Copy of Board's letter No. E(G)2000 QR1-23 dated 1.6.2001 (RBE No. 100 / 2001)

Sub: Retention of Railway quarter on transfer, deputation, Retirement etc.

The instructions governing retention of Railway accommodation by Railway employees in the event of their transfer, deputation, retirement etc, as contained in Ministry of Railways (Railway Board)'s letter of even number dated 30.11.2000, have been further reviewed by the Railway Board and it has been decided to revise/modify the said instructions as under:-

11. Permanent Transfer :

(a) A Railway employee on transfer from one station to another which necessitates change of residence, may be permitted to retain the railway accommodation at the former station of posting for a period of two months on payment of normal rent or single flat rate of licence fee. On request by the employee, on educational or sickness account, the period of retention of railway accommodation may be extended for a further period of six months on payment of special licence fee, i.e. double the flat rate of licence fee/rent. Further extension beyond the aforesaid period may be granted on educational ground only, to cover the academic session in which he/she was transferred on payment of special licence fee.

Beyond the permitted/permissible limits, however, no further extension will be allowed on any ground whatsoever. Therefore, no request or representation on this score shall be entertained. For all occupations beyond the permitted period, immediate action should be taken to cancel the allotment, declare the occupation as unauthorised and initiate eviction proceedings, charging damage rent for the over stay.

b) Where the request made for retention of Railway quarter is on grounds of sickness of self or a dependent of the family of the railway employee, he will be required to produce the requisite Medical certificate from the authorised Railway Medical Officer for the purpose.

c) In the event of transfer, during the mid-school/college academic session, the permission to be granted by the competent authority for retention of railway accommodation in terms of item (a) above will be subject to his production of the necessary Certificate from the concerned school/college authority.

12. Railway officers/staff proceeding on deputation to newly formed Railway Public Sector Undertakings/Societies.

Railway officers/staff posted on depdutation to newly formed dRailway Public Sector Undertakings/Soceities may be permitted tod railway Railway accommodation but this facility

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can be provided by the Board on merits on a request by the PSUs and will be applicable only for a period of five years from the date of incorporation of the PSU/Society. Rent chargeable will be at normal rate (flat rate of licence fee) for a period of two months. On request of employee, the period of retention of railway accommodation may be extended for an overall period upto five years from the date of incorporation of the PSU/Society, on payment bydf the PSU/Society to the Railways, an amount equivalent to the house rent allowance admissible to the officer plus the flat rate of licence fee prescribed by the Railways from time to time in respect of the said Railway accommodation. The concerned PSU/Society may, however, recover normal licence fee from the Railway employee.

13. Railway Officers/Staff proceedings on deputation to PSUs etc.

Railway officers/staff posted on deputation to other Railway and non-Railway PSUs/Societies already established for more than five years would be permitted to retain the Railway quarters only for a period of two months on normal rent chargeable from the date they have joined Public Sector Unit. After this period, they will be treated as unauthorised occupants and action taken accordidngly.

14. Railway officers/staff posted to Central Ministries at Delhi under Central Staffing Scheme.

Railway officers/staff proceeding on deputation to other Central Government Ministries under the Central Staffing Scheme may be allowed retention of Railway houses subject to the following:-

(a) Railway employees must apply for the General Pool accommodation for the level of entitlement plus one level below within fifteen days of his/her joining the new post under Central Staffing Scheme.

(b) The retention of existing Railway accommodation shall be permitted till the first house is allotted to him/her from the General Pool either of the type he/she is entitled to or of one level below irrespective of its location.

ORThe retention of existing accommodation shall be permitted till the time a person junior in the

waiting list for General pool accommodation gets an accommodation in the normal course.Whichever is earlier.

(c) The rent chargeable would be at normal rate for two months and, thereafter, on payment of special licence fee, i.e. at double the normal licence fee.

15. Retirement

5.1 Railway employees on retirement, including voluntary retirees and those retired compulsorily, may be permitted to retain the non-earmarked Railway accommodation for a period of 4 months on payment of normal rent/flat rate of licence fee and the next 4 months on educational or sickness account on payment of special licence fee, i.e., double the normal rent or double the flat rate of licence fee. This is also applicable to audit staff doing Railway audit work. The cases of retirement on medical invalidation grounds are also to be treated at par with normal retirement.

5.2 Beyond the permitted/permissible period, however, no further extension will be allowed on any grounds, whatsoever. Therefore, no requests or representations on this score shall be entertained. For all occupations beyond the permitted period, therefore, immediate action should be taken to cancel the allotment, declare the occupation as unauthorised and initiate eviction proceedings charging damage rent for the over stay.

16. Post retirement engagements in Committees, Commissions etc.

In cases of engagement of a retired Railway employee in Committees, Commissions and Tribunals ( even the Tribunals of Railways like RCT), he/she will not be entitled to any Railway accommodation and should vacate the accommodation within a period of two months of having joined such a

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Committee/Commissions/Tribunals etc. However, in case of re-employment on the Railways , the extant orders will continue to be applicable.

17. Allotment and vacation of earmarked/non-pooled accommodation in the case of transfer, deputation etc.

The instructions applicable to employees of Zonal Railways/Railway Board, prior to Railway Board’s circular No.E(G)2000 QR1-23 dated 30.11.2000, will be followed. On Railways, Pus, etc., where rules for such accommodation are not already defined, action should be taken to define the same.

18. Withholding of DCRG etc. in the case of post-retirement retention of quarter.

To prevent unauthorised retention of Railway accommodation by the retired Railway employees, Railway Administration should take following steps to discourage them from such action:-

(iv) ‘No claim’ certificate should not be given, unless the employee after retirement, has vacated the Railway quarter and cleared all his arrears of rent, electricity and other charges, etc.

(v) The retirement/death gratuity or special contribution to P.F., as the case may be, should be withheld in full for non-vacation of railway quarter, not only after superannuation but in all cases of cessation of service, namely, voluntary retirement death etc. Further the amount without should remain with the Administration only in the form of cash without conversion into any type of security lest the very purpose of withholding full DCRG should get defeated. It may also please be kept in view that the gratuity should be released as soon as the quarter is vacated so that there is neither any hardship to the retired employee or its family nor there is any claim for payment of interest on withheld gratuity for reasons of any administrative delay.

(vi) One set of post-retirement pass should be disallowed for every month of unauthorised retention of Railway quarters by retired officers/staff . The concerned retired officer/staff may be allowed the privilege of post-retirement passes after the period during which the forfeited passes would have been admissible. A show cause notice to this effect may be issued to the retired employee before disallowing the pass.

i) The provisions under Sub Rule (8) of Rule-16 of the Railway Services (Pension) Rules, 1993, as reproduced below for ready reference, shall be strictly followed:

"(8) (a) In case where a railway accommodation is not vacated after superannuation of the Railway servant or after cessation of his services such as on voluntary retirement, compulsory retirement, medical invalidation or death, then, the full amount of retirement gratuity, death gratuity or special contribution to provident fund, as the case may be, shall be withheld.

f) The amount withheld under clause(a) shall remain with the railway administration in the form of cash.

g) In case the railway accommodation is not vacated even after the permissible period of retention after the superannuation, retirement cessation of service or death ,as the case may be, the railway administration shall have the right to withhold, recover, or adjust from the Death -cum-retirement Gratuity, the normal rent, special licence fee or damage rent, as may be due from the ex-railway employee and return only the balance, if any, on vacation of the Railway accommodation.

h) Any amount remaining unpaid after the adjustment made under clause (C) , may also be recovered without the consent of the pensioner by the concerned Accounts Officers from the dearness relief of the pensioner until full recovery of such dues has been made.

i) Dispute, if any, regarding recovery of damages or rent from the ex-railway employee shall be subject to adjudication by the concerned Estate Officer appointed under the Public Premises ( Eviction of Unauthorised Occupants) Act, 1971 (40 of 1971).

Notes

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(iii) In respect of Railway servants holding Government acommodation allotted by Directorate ofEstates, procedure as specified under Rule 16(1) to Rule 16(7) of Railway Services (Pension) Rules, 1993, would be applicable.(iv) The policy of allowing PSUs to pay the cost of construction of houses and thereafter retain half of the number of houses equivalent to the 50% cost of contribution should now be discontinued. Railways should encourage the PSUs to build houses on railway land subject to the condition that 50% of the number of such houses built would be made available to Railway Officers and the balance can be allotted to officers working in the PSUs.

19. This letter supersedes Railway Board’s letter of even number dated 30.11.2000.20. This issues with the concurrence of the Finance Directorate of Ministry of Raiwlays

(RailwayBoard) and the approval of Hon’ble Minister for Railways.


Copy of Board's letter No. F[E]III88/PN1/15 dated 28-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. F[E]III88/PN1/15 dated 28-5-2001(RBE No. 101/2001)

Sub: Counting of military service rendered by ex-servicemen Re-employed in Railway/Civil Services or posts under Rule 34(1) of Railway Services (Pension) Rules, 1993.

**Representations have been received from various quarters regarding counting of

military service in cases where no pensionary benefits have been paid on discharge. The matter has been examined in consultation with DOP&PW and Ministry of Defence, who have clarified that discharge from military service in respect of Personnel Below Officer Rank (PBOR) cannot be equated with term 'resignation' in Civil Service. On discharge from military service, these personnel could not be sanctioned pensionary benefits due to non-fulfilling of condition of minimum years of service required for pensionary benefits. In view of this, discharged military personnel, below officer rank, will be eligible for counting of military service alongwith Railway service for pensionary benefits subject to issue of certificate by military authorities that had they continued in military service they would have been eligible for pension on completion of minimum number of years of service for pension under military service regulations.

2. This disposes of Northern Railway's letter No. 2K/HQ/Pen/Policy dated July, 2000 and Wheel & Axle Plant's letter No. WAP/PN-1/63/Pt.VII dated 25-5-96 and 2-12-97

SERIAL CIRCULAR NO. 121 /2001.Circular letter No.P(R)

Copy of Board’s letter No.2000-E(SCT)/I/88/1 dated 20.4.2000 is forwarded for information, guidance and necessary action. Board's letter dated 16-9-91 quoted therein was circulated under this office confidential letter No. P[R]564/IV dated 26-9-91.

Copy of Board’s letter 2000-E(SCT)I/88/1 dated 20.4.2000 [RBE No. NIL]

Sub: Relaxation of ban on Direct Recruitment in Group ‘D’ for clearance of SC/ST backlog vacancies through Special Recruitment Drive.

…Attention is invited to Board’s wireless message No.91-E(SCT)I/30/10 dated 21.7.92 and letter

No.96-E(SCT)I/30/4 dated 9.1.97, wherein it was advised that the instructions contained in Board’s letter No.E(NG)I/91/RR/1/21 dated 16.9.91, which states that no Railway can resort to open market recruitment in Group ‘D’ without Board’s approval, shall not apply in filling up the posts reserved for SCs/STs through Special Recruitment Drive.

2. It is reiterated that Railways/Production Units need not take any approval of the Board while undertaking recruitment from the open market to fill up vacancies in Group 'D’ against SC/ST backlog. However, it must be ensured that ex-casual labour belonging to SC/ST categories, whose names are borne in Live/Supplementary Live Registers and who fulfil the prescribed norms for recruitment, are

125

given first priority for absorption against SC/ST shortfall vacancies, before undertaking recruitment from the open market. Decision to resort to such recruitment may be taken by the General Managers.

SERIAL CIRCULAR NO. 122 /2001.Circular letter No. P(R)

Copy of Board’s letter No. F(E)1/2000/AL-7/4 dated 31.5.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 5.2.92 quoted therein was circulated as S.C.No.29/92.

Copy of Board’s letter F( E)1/2000/AL-7/4 dated 31.5.2001(RBE No.103/2001)

Sub: Revision of Conveyance Allowance to Railway Employees.…….

Rates of Conveyance Allowance were last revised vide Board’s letter No.F(E)I/92/AL/7/1 dated 5.2.92. Subject to the existing terms and conditions, the President is pleased to revise these rates as under:-Average monthly Fixed Conveyance Allowancetravel on official For journeys by own For journeys by other duty motor car modes of conveyance (Rs.) (Rs.)

200-300 Kms 560 185301-450 Kms 840 240451-600 Kms. 1035 320601-800 Kms. 1215 375Above 800 Kms 1500 425-------------------------------------------------------------------------------------------------------------------------------

2. These orders will be effective from 1.8.1997.


Copy of Board’s letter No.E(W)95/PS5-1/33 dated 28.5.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 6.1.2000 quoted therein was circulated as S.C.No.22/2000.

Copy of Board’s letter E(W)95/PS5-1/33 dated 28.5.2001 (RBE No. NIL )

Sub: Widow Pass and Passes issued on medical grounds – Validity for travel on Rajdhani / Shatabdi train.

***It has been brought to the notice of Board by AIRF that reservation of berth by

Rajdhani/Shatabdi trains is being refused on Ist Class medical passes, issued to serving and retired railway employees.

2. Instructions already exist vide Board’s letter of even number dated 6.1.2000 that passes issued to widows and on medical grounds shall be valid for travel in Rajdhani/Shatabdi as are applicable to railway employee of equivalent status. A special endorsement to this effect shall be made by Pass Issuing Authority also indicating the class and number of berths allowed in the pass. Commercial Directorate vide their letter No.98/TG-1/9/P dated 7.6.2000 vide para 13 (b) and (c) have also indicated that Widow Pass and medical Passes , are valid for travel in Rajdhani/Shatabdi trains. Railways are already aware that serving and retired First Class pass holders are entitled to one berth in 2-AC or 2 berths in 3-AC in Rajdhani or 2 seats in Chair Car in Shatabdi trains.

3. In the circumstances, the extant instructions may be reiterated to lower formations so that serving and retired I Class medical pass-holders are not put into any inconvenience in getting reservation in Rajdhani/Shatabdi trains.

SERIAL CIRCULAR No. 124 /2001

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Circular letter No. P(R)

Copy of Board's letter No. E[P&A]1-2000/SP-1/AC-1 dated 31-5-2001 is forwarded for information, guidance and necessary action.

Copy of Bd.'s lr. No. E[P&A]1-2000/SP-1/AC-1 dated 31-5-2001(RBE No. 104/2001)

Sub: Grant of Incentive to Accounts Stock Verifiers on Passing Appendix IV-A (IREM) Examination.

Ref: 1) Board's letter No. E(P&A)I-73/PS-5/AC-1 dt. 5-11-742) Board's letter No. PC-IV/87/Imp/7 dt. 3-3-893) Board's letter No. PC-IV/95/PNM/AIRF/5 dt. 25-7-954) Board's letter No. PC-IV/87/Imp/7 dt. 8-5-965) Board's letter No. E[P&A]1-98/SP-1/Gen/1 dated 25-5-996) Board's letter No. PC-IV/87/Imp/7 dated 25-5-99

***The issue regarding grant of incentives in the revised pay scales to the Stock Verifiers

on qualifying the Appendix IV-A [IREM] examination has been under review of the Board.

2. The issue has been examined in detail in view of the V CPC's recommendations on Special Allowance, difficulties being experienced by the zonal railways in filling up the posts of Stock Verifiers, and other administrative problems faced by the Ministry of Railways. Board has decided to replace the existing scheme of granting 3 advance increments to Stock Verifiers in scale of Rs. 5000-8000 on their passing Appendix IV-A [IREM] examination with a fixed quantum of special allowance @ Rs.240/- per month w.e.f. 1-1-1996 on the following terms and conditions:

a) The Qualification pay in the nature of Special Allowance will count for the purpose of pay fixation on promotion to the next higher scale only and will be otherwise sui generis. This Special Allowance will not count for DA,HRA,CCA and other pensionery purposes.

b) This Special Allowance will not be admissible to the Stock Verifiers in Rs. 5500-9000.

c) in case of employees who qualify both Appendix III-A [IREM] and Appendix IV-A [IREM] examinations, they will draw Special Allowance for Appendix IV-A so long as they are in the Stock Verification wing. If they revert back to the Accounts side, they will have the benefit of addition of Special Allowance for Appendix III-A [IREM] examination passed staff added to the stage in Accounts Assistant's scale that they would have reached had they continued in their original cadre.



Copy of Board's letter No. E[D&A]2000/RG/6-30 dated 16-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E[D&A]2000/RG/6-30 dated 16-5-2001 (RBE No.93/2001)

Sub: Procedure for non-CVC vigilance cases pertaining to Group 'C' and Group 'D' employees.

***The role of Vigilance Organisation in the non-CVC disciplinary cases, which arise out

of their investigations, was one of the items in the agenda of the JCM/DC meeting held with the staff side in June, 2000. Pursuant to the discussions in the meeting and after further examination of the issues raised by the staff side, Board would like to clarify/specify as under:

ii) Appointment of Inquiry Officer is the prerogative of the Disciplinary Authority. In majority of the cases, the Vigilance Organisation will leave the choice of the Inquiry Officer completely with the Disciplinary Authority. In such a case, while appointing Inquiry Officer, Disciplinary Authority may ensure that the officer being appointed by him for conduct of Inquiry is of sound integrity and

127

possesses adequate knowledge of rules and procedures in regard to conduct of inquiry, which is a quasi-judicial proceeding.

iii) However, in come cases, the Vigilance would forward a panel of Inquiry Officers, indicating the number of inquiries pending with each one of them. The Disciplinary Authority in that case may choose one out o panel and appoint him as Inquiry Officer. In cases involving more than one charges official, special care may be taken by all the concerned DAs to appoint the same Inquiry Officer out of the panel of I.Os sent by Vigilance.

iv) In terms of this Ministry's letter No. 78/V-1/CVC/1/2 dated 17-3-389, the Disciplinary Authority may give due regard to the advice of the Vigilance Organisation and strive to remove/reduce areas of disagreement, if any, with the Vigilance, by mutual consultation and discussion. However, if there is still a disagreement, the Disciplinary Authority is free to take an independent decision on the case.

In partial modification of the Ministry's aforesaid letter dated 17-3-89, it has been decided that if, in a case, the vigilance has recommended a major penalty and the Disciplinary Authority proposes to exonerate or impose a minor penalty, the Disciplinary Authority should first record his provisional order and then consult Vigilance Organisation once. However, if after such consultation, the Disciplinary Authority is not in agreement with the views of the Vigilance, then he/she is free to proceed and pass speaking order about the penalty. The Vigilance Organisation may, if they so consider, seek revision of the penalty by the appropriate authority.

Likewise, where a major penalty has been imposed by the Disciplinary Authority in agreement with the recommendations of the Vigilance but the appellate/revisionary authority proposes to exonerate or impose a minor penalty the appellate/revisionary authority may first record provision decision and consult the Vigilance Organisation once. After such consultation, the appellate/revisionary authority is free to take a final decision in the matter and record his/her views about penalty through speaking order.

2. It has been observed that, in many cases, disciplinary/appellate/revisionary authorities invariably refer all the disciplinary cases arising out of vigilance investigation to the Vigilance Organisation, before taking a final decision in the case. It is advised that consultation with Vigilance is required only in those cases where they intend to impose /modify the penalty at variance with Vigilance's advice of major penalty.

3. The Disciplinary Authority may ensure that the copy of 'Notice Imposing Penalty (NIP)' is sent to Vigilance promptly on issue, so that they can take necessary action to process for revision, if considered necessary.

4. There will be no change in the extant procedure for dealing with cases involving CVC's advice.


Copy of Board’s letter PC-V/97/1/11/9 dated 31.5.2001 (PC-V/305) is published for information, guidance and necessary action. Board’s letter dated 16.1.98 quoted therein was circulated as S.C No.19/98.

Copy of Board’s letter PC-V/97/1/11/9 dated 31.5.2001 (PC-V/305)(RBE No.106/2001)

Sub: Allotment of appropriate pay scales for Malis.…

In terms of Railway Board’ s letter No.PC-V/I/RSRP/1 dated 16.1.98 Malis in IV CPC scale Rs.775-1025 in Civil Engineering department were allotted the revised pay scale of Rs.2650-4000 ( IV CPC scale Rs.800-1150). The matter regarding allotment of pay scale of Rs.2650-4000 corresponding to IV CPC scale of Rs.800-1150 to Malis in IV CPC scale of Rs.775-1025 working in Civil Engineering Department has been considered in the forum of Departmental Council under the JCM Scheme and it has since beendecided thatrevised pay scale of Rs.2650-4000 should be allotted to Malis who were in IV CPC scale of Rs.775-1025 in all other departments also.

128

This has concurrence of Finance Directorate of the Ministry of Railways.

These orders will take effect from the date of issue.

SERIAL CIRCULAR NO.128/2001Circular letter No.P(PC)487/V/Imp/97/Vol.IV dated 10.7.2001

Copy of Board’s letter PC-V/98/1/6/5 dated 13.6.2001 (PC-V/308) is published for information, guidance and necessary action.

Copy of Board’s letter PC-V/98/1/6/5 dated 13.6.2001(RBE No.114/2001)

Sub: Grant of benefits of revised pay scale to Railway servants who were on study leave on 1.1.96 – regarding.

…

The matter of extending the benefit of revised pay scales to the Railway servants who were on study leave on or after 1.1.96 had been engaging the attention of the government for some time past.

2. In the light of several judicial pronouncements on the subject and keeping the facts in mind that the study leave is sanctioned to the Railway servant to pursue higher studies in public interest and also there is clear-cut demarcation between study leave and other kinds of leave, granting of revised pay benefits during study leave may not have any implications in respect of other kinds of leave. 3 The matter has been carefully considered and it has been decided in consultation with DOP&T and Ministry of Finance to allow the benefits of revised pay scales as recommended by the V Central Pay Commission with effect from 1.1.1996 to all those railway servants who were on study leave on 1.1.1996.


Copy of Board’s letter No. E[W] 97 PS5-1/71 dated 7-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 12-3-2001 and 2-5-2001 quoted therein were circulated under this office S.C. Nos. 60/2001 & 97/2001, respectively.

Copy of Board’s letter No. E[W] 97 PS5-1/71 dated 7-6-2001[RBE No. 108/2001]

Sub: Grant of Privilege Passes/PTO to dependent relatives - Raising the income ceiling.***

Reference is invited to Board's letter of even number dated 12-3-2001 on the above mentioned subject, whereby the income ceiling for dependency was revised w.e.f. 01.7.2000 as Rs.2115/- i.e. Rs. 1500/- (pension/family pension) plus Rs. 615/- (Dearness Relief on Rs. 1500/-) or 15% of the pay of the Raiwlay servant, whichever is more.

Consequent upon the increase in Dearness Relief to pensioners/family pensioners, w.e.f. 01-01-2001 in terms of Board's Circular No. PC-V/97/1/9/6 dated 2-5-2001 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass ) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 01.01.2001 including pension, dearness relief in terms of Board's letter No. PC-V/97/1/9/6 dated 02-05-2001 does not exceed Rs.2145/- p.m. i.e. Rs. 1500/- (pension / family pension ) plus Rs.645/- (dearness relief on Rs. 1500/-) or 15% of the pay of Railway servant, whichever is more.

SERIAL CIRCULAR NO. 130/2001.Circular letter No. P(R)

Copy of Board’s letter No. F[E]II-2000/AL1/1 dated 12-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 24-10-2000 quoted therein was circulated as SC No. 228/2000.

129

Copy of Board’s letter No. . F[E]II-2000/AL1/1 dated 12-6-2001 ( RBE No. 107/2001)

Sub: Rates of daily allowance for journeys on duty in various countries Ref: Board's letter of even number dated 24-10-2000.

**

The guidelines on expenditure management reducing the allowance for travel abroad by 25%, in terms of direction given by Ministry of Finance, Department of Expenditure, were issued vide Board's letter referred to above.

In pursuance of the direction given by the Ministry of Finance, the Ministry of External Affairs have fixed rates of daily allowance vide their order No. Q/FD/695/3/2000 dated 1-12-2000. A copy of their revised order on daily allowance dated 1-12-2000 is sent herewith for information and guidance. These revised rates are applicable over the Railways w.e.f. 24-10-2000 as stipulated in Board's letter dated 24-10-2000. A copy of Ministry of External Affairs' order No. Q/FD/695/1/90 dated 4-7-97 ( erroneously mentioned as 7-7-97 in Ministry of External Affairs' order dated 1-12-2000), fixing time slabs for payment of daily allowance to tours of officers within the country of posting or for tours from one Mission to another by officers posted abroad, is also sent herewith for information and guidance. These orders will apply mutatis mutandis to Railway officers and staff deputed abroad.

Copy of Ministry of External Affairs’ order No.Q/FD/695/3/2000 dated 1.12.2000

O R D E R

Sub: Daily Allowance Rates.

In pursuance of Ministry of Finance, Department of Expenditure’s Office Memorandum No.7(4) E-Coord/2000 dated 24.9.2000 regarding guidelines on expenditure management and in partial modification of this Ministry’s Order No.Q/FD/695/I/90 dated 11 th November 1996 and dated 7th

July 1997 and subsequent corrigendum and addendums issued in this regard, sanction of the President is hereby accorded tod the payment dof daily allowance for journeys on duty in various countries abroad as in the Annexure. All other terms and conditions on daily allowance for journeys on duty abroad shall remain unchaged.

This order takes effect from September 24, 2000,till further orders.

This issues withs the concurrence of the Ministry of Finance (Dept. of Expenditure) vide their U.O.No.1046-E.IV/2000-DC dated 20.11.2000 and integrated Finance Division of this Ministry vide their Dy.No.6207 dated 1.12.2000.

Copy of the Ministry of External Affair’s Order No.Q/FD/695/1/90 dated 45h July 97

O R D E R

Subject: Daily Allowance Rates.

Sanction of the President is hereby accorded to the amending of this Ministry’s Order of even number dated 11th November 1996 on the above mentioned subject, to the extent given below.

2. The following para may be substituted in place of para 2.

“2.The rates of Daily Allowance shall be the same throdughout a country. However, for tours by officers within the country of their posting or for tours from one Mission to another by officers posted abroad, Daily Allowance for each tour shall be regulated as follows:

For the first seven days full admissible DAFor the next seven days 75% of full admissible DAFor subsequent additional days. 50% of full admisible DA”


130

“3.For tours by officers posted in India, from India to one dor more countries abroad, Daily Allowance for each tour shall be regulated as follows:

For the first fourteen days Full admissible DAFor the next fourteen days 75% of full admissible DAFor subsequent additional days 60% of Full admissible DA”


“4. Daily Allowance shall be regulated as per para 2 and 3 above and restricted to rank Foreign Allowance in case of todurs/temporary duty exceeding 30 days. The number of days shall be codunted on the basis of stay at a particular station only”.

5. The following may be added to para 13.

“Subject to local laws, regulations and administrative procedures, Daily Alloance (DA) may be paid in US Dollars, if the officer drawing the DA so desires”

6. This Order shall take effect from the date of its issue.

7. This issues withsd the concurrence of the Ministry of Finance, Department of Expenditure vide their Dy.No.L-3738/SE/97 dated 24.4.97 and Integrated Finance of this Ministry vide their Dy.No.2926/Dir.(Fin)/97 dated 2.6.97.

S.No. Name of the Country Daily Allowance(US$)

S.No.

Name of the Country Daily Allowance(US$)

1 Afghanistan 56.25 113 Madagascar 45.002. Albania 56.25 114 Malawi 45.003. Algeria 56.25 115 Malaysia 56.254. American Samoa 45.00 116 Maldives 45.005. Angola 56.25 117 Mali 45.006 Anguilla 56.25 118 Malta 75.007.. Antigua 56.25 119 Malonique 56.258. Argentina 56.25 120 Macedonia 56.259. Armenia 56.25 121 Mauritani 45.0010. Australia 75.00 122 Mauritius 45.0011. Austria 75.00 123 Mexico 56.2512. Azerbaijam 56.25 124 Micronesia 75,0013. Aruba 56.25 125 Moldova 56.2514. Bahamas 56.25 126 Monaco 45.0015. Bahrain 56.25 127 Mongolia 45.0016. Banglades 45.00 128 Monsterrat 56.2517. Barbados 56.25 129 Morocco 45.0018. Belgium 75.00 130 Mozambique 45.0019. Belize 45.00 131 Myanmar 45.0020. Belarus 56.25 132 Namibia 56.2521. Benin 45.00 133 Nauru 45.0022. Bermuda 56.25 134 Nepal 45.0023. Bhutan 45.00 135 Netherland 75.0024, Bolivia 56.25 136 Nether Antille 56.2525. Botswana 56.25 137 New Caledonia 45.0026. Bosnia Herzegovina 56.25 138 New Zealand 75.0027. Brazil 56.25 139 Nicaragua 56.2528. British Virgin Islands 45.00 140 Niger 45.0029. Brunei 75.00 141 Nigeria 45.0030. Bulgaria 56.25 142 Niue 45.0031. Burkina Faso 45.00 143 Norwy 75.0032. Burundi 45.00 144 Oran 56.2533. Cameroon 45.00 145 Pacific Islands(Trust 56.25

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Territory)34. Canada 75.00 146 Pakistan 45.0035. Cape Verde Islands 45.00 147 Panama 56.2536. Cayman Islands 45.00 148 Papua New Guinea 75.0037. Central African Rep. 45.00 149 Paraguay 56.2538. Chad 45.00 150 Puerto Rico 56.2539. Chile 56.25 151 Principality of

Liechtenstein (Vadu)75.00

40. China 75.00 152 Peru 56.2541. Colombia 56.25 153 Philippines 56.2542. Comoros 45.00 154 Poland 56.2543. Congo 45.00 155 Portugal 75.0044. Cooks Islands 45.00 156 Qatar 56.2545. Costa Rica 56.25 157 Reunion 45.0046. Croatia 56.25 158 Republic of Palau 56.2547. Cuba 56.25 159 Republic of Slovenia 75.0048. Cyprus 75.00 160 Republic of San Marino 75.0049. Crech Republic 56,25 161 Romania 75.0050. Denmark 75.00 162 Rwanda 45.0051. Djibouti 45.00 163 Samoa 45.0052. Dominica 56.25 164 Sao Tome & Principe 45.0053 Dominican Rep. 56.25 165 Saudi Arabia 56.2554. Ecador 56.25 166 Senegal 45.0055. Egypt 56.25 167 Seychelles 56.2556 El Salvador 56.25 168 Sieral Leone 45.0057, Eritrea 45.00 169 Singapore 56.2558. Equatorial Guinea 45.00 170 Slovak Republic 56.2559. Estonia 56.25 171 Solomon Islands 45.0060. Ethiopia 45.00 172 Somalia 45.0061 Fiji 75.00 173 South Africa 56.2562. Finland 75.00 174 Spain 75.0063. France 75.00 175 Sri Lanka 45.0064. French Guyana 45.00 176 St.Kitts & Nevis 45.0065. Gabon 45.00 177 St.Lucia 45.0066 Gambia 45.00 178 St.Vincent & Grenadines 45.0067. Gaza (PNA) 56.25 179 Sudan 45.0068. Georgia 56.25 180 Surinam 56.2569. Germany 75.00 181 Swaziland 45.0070. Ghana 45.00 182 Sweden 75.0071. Gibraltar 75.00 183 Switzerland 75.0072. Greece 75.00 184 Syria 56.2573. Grenada 56.25 185 Tajikistan 56.2574. Guadeloupe 56.25 186 Tanzania 45.0075 Guam 45.00 187 Thailand 56.2576. Guatemala 56.25 188 Togo 45.0077. Guinea 45.00 189 Tonga 45.0078. Guinea Bissau 45.00 190 Trinidad & Tobago 56.2579. Guyana 56.25 191 Tunisia 45.0080. Haiti 56.25 192 Turkey 75.0081. Honduras 56.25 193 Turkmenistan 56.2582 Hong Kong 75.00 194 Turks & Caicos 56.2583. Holy See(Vatican 75.00 195 Tuvalu 45.0084 Hungary 56.25 196 Uganda 45.0085. Iceland 75.00 197 U.A.E. 56.2586 Indonesia 56.25 198 U.K 75.0087 Iran 56.25 199 U.S.A. 75.0088 Iraq 56.25 200 Russian Federation 56.2589 Ireland 75.00 201 Ukraine 56.2590. Israel 56.25 202 Uruguay 56.2591. Italy 75.00 203 U.S.Virgin Islands 45.00

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92. Ivory Coast 45.00 204 Uzbekistan 56.2593. Jamacia 56.25 205 Vanautu 56.2594. Japan 75.00 206 Venezuela 56.2595. Jordan 45.00 207 Vietnam 45.0096. Kampuchea

(Cambodia)56.25 208 Yemen 45.00

97 Kazakhstan 56.25 209 Yugoslavia 56.2598 Kenya 45.00 210 Wallis Fortune Islands 45.0099 Kiribati 45.00 211 Zaire 45.00100 Korea(North) 45.00 212 Zambia 45.00101 Korea(South) 75.00 213 Zimbabwe 56.25102 Kuwait 56.25103 Kyrgyzstan 56.25104 Laos 45.00105 Latvia 56.25106 Lebanon 45.00107 Lesotho 45.00108 Liberia 45.00109 Libya 45.00110 Lithuania 75.00111 Luxembourg 75.00112. Macao 45.00

SERIAL CIRCULAR NO. 131 /2001.Circular letter No.P ( R) 535/II dated 20.7.2001

Copy of Board’s letter No E[NG] I -96/PM 3/6 dated 13-6-2001 is forwarded for information, guidance and necessary action. Board's letters dated 17-7-97 and 14-9-98 quoted therein were circulated as SC Nos. 167/97 & 262/98, respectively.

Copy of Board’s letter No E[NG] I -96/PM 3/6 dated 13-6-2001 [RBE No.: 115/2001]

Sub: Educational qualification for promotion as Train Examiners (redesignated as JE[C&W] Gr.II in scale Rs.5000-8000).

***In terms of the instructions contained in Board's letter of even number dated 17-7-97 read with

Para 142 (I)(iii) of IREM, Vol.I, 1989 Edition as amended vide ACS No. 60 issued under this Ministry's letter No. E[NG]II/96/RR1/31 dated 14-9-98, from 1-1-2000, 25% of the posts in the category of Train Examiners ( since redesignated as JE[C&W] Gr.II) in scale Rs.5000-8000 [RSRP] are to be filled by staff possessing the qualification of Matriculation.

2. Pursuant to a demand by the staff side in the Departmental Council under the JCM scheme to review the above instructions, the matter has been considered by this Ministry. It has been decided that existing staff in service as on 31-12-99 may be given two chances to appeal in the selection for promotion as Train Examiner in grade Rs. 5000-8000 against the 25% promotion quota with eligibility conditions as were in force upto 31-12-99. However, the two chances should be availed of by the staff concerned within a period of two years of issue of this letter.


Sub: Introduction of Revised Pay scale corresponding to the pre-revised merged pay scale of Rs.775-12-871-14-955- 15-1030-20-1150.

…..A copy of the Railway board's letter No.PC-V/97/1/RSRP/1 dated 11.06.2000 (PC-V/306 RBE

No.109/2001) on the above subject is sent herewith for information, guidance and necessary action.

Copy of Board's letter No.PC-V/97/1/RSRP/1 dated 11.6.2001 (PC-V/306) (RBE No.109/2001).

O R D E R

133

Based on an agreement with the Staff side on the JCM National Council, orders were issued by Ministry of Finance vide OM No.13(2)/IC/92 dated 7, April 1995 prescribing the elongated pre-revised pay scale of Rs.775-12-871-14-955-15-1030-20-1150 by merging the scales of Rs.775-12-871-14-1025 and Rs.800-15-1010-20-1150. This elongated pay scale was applicable to all Group "D" employees other than those in the industrial and workshop categories and in the Railways. However, for Group "D" staff of Railway Board Secretariat the two Group "D" scales of pay of Rs.775-1025 and Rs.800-1150 were merged into a single elongated scale of pay of Rs.775-1150 vide Board's letter No.PC-IV/86/RSRP/1 Vol.II dated 10.11.95.

The Fifth Cenral pay Commission had not recommended an appropriate replacement pay scale for the merged scale of Rs.775-12-871-14-955-15-1030-20-1150. However, replacement pay scales of Rs.2550-45-3540 (S-2) and Rs.2650-50-4000 (S-3) were recommended for the pre-revised pay scales of Rs.775-12-871-14-1025 and Rs.800-15-1010-20-1150 respectively. The Government however, modified the S-2 pay scales and approved the replacement scale of Rs.2610-60-3150-65-3540. The scales S-2 and S-3 finally approved by the Government were duly notified in the RSRP Rules, 1997 on 08.10.97. Following note was incorporated as Note 1 below Rule 7 of RSRP Rules, 1997.

"The Railway servants drawing pay upto stage of Rs.1030 in the existing scale of rs.775-12-871-14-955-15-1030-20-1150 shall be fixed in S-2 scale of pay and those drawing pay beyond the stage of Rs.1030 shall be fixed in S-3 scale of pay".

Now, staff side pointed out that the decision taken had resulted in certain anomalies. The demand of the staff side has been accepted and it has been decided to introduce a new elongated pay scale (to be designated as S-2A pay scale) of Rs.2610-60-2910-65-3300-70-4000 in replacement of the pre-revised pay scale of Rs.775-12-871-14-955-15-1030-20-1150. In modification of Note 1 below Rule 7 of the RSRP Ruiles, 1997, the pay of all Group "D" employees in the Railway Board Secretariat in the pre-revised pay scale of Rs.775-12-871-14-955-15-1030-20-1150 on or before 01.01.1996 shall be fixed in the S-2A scale of pay. Re-fixation of pay with effect from January 1, 1996 in the S-2A scale of pay would result, in a few cases, in the pay of employees being lower than what had already been fixed in terms of Note-1 below Rule-7 of RSRP Rules, 1997. In rder to ensure that pay fixation in the S-2A pay scale does not result in monetary loss to any of the employees concerned, it has been further decided that the loss in such cases shall be protected by the grant of a Personal Pay equal to the difference between the pay already fixed and that admissible as a result of re-fixation in the elongated scale, the personal pay being absorbed infuture increments.

Necessary amendments to the RSRP Rules, 1997 would be issued separately.



A copy of the Railway board's letter No.PC-V/97/1/11/16 dated 26.06.2000 (PC-V/310 RBE No.123/2001) is published herewith for information, guidance and necessary action.of the Railway

Board's letter No.PC-V/97/1/11/16 dated 26.6.2001 (PC-V/310, RBE No.123/2001).

Sub: Pay scales for employees of canteen (statutory and recognised non-statutory) in the Railways and Production Units. etc.

…..

The staff side have raised the issue of allotment of improved pay scales to some categories of canteen staff in the forum of Departmental Council under the JCM scheme. The matter has been under consideration for some time and the Ministry of Railways, with the approval of the President, have decided that the pay scales of the following categories as specified in the Annexure to Board's letter referred to above, may be improved as follows, with effect from 10.05.98.

GROUP II

134

SL.No..

Post Existing scale(Rs.)

Improved scale(Rs.)

2. Cook Gd.IIAsst.halwai Gd.I

2750-4400 3050-4590

3. Cook Gd.IHalwai Gd.II

3050-4590 3200-4900

GROUP IIIS.No. Post Existing Scale

(Rs.)Improved scale

(Rs.)

1. Store Keeper Gr.IIJr.Clerk/

Asst.Manager Gr.II

2750-4400 3050-4590

2. Other terms and conditions contained in the Ministry's letter dated 10.5.98 referred to above remain unaltered.

SERIAL CIRCULAR NO. 134 /2001.Circular letter No. P ( R) 96 dated 25.7.2001

Copy of Board’s letter No. E[MPP]2000/6/5 dated 12-6-2000 is forwarded for information, guidance and necessary action. Board's letter dated 10-2-99 quoted therein were circulated as S.C.No. 74/99.

Copy of Board’s letter No. E[MPP]2000/6/5 dated 12-6-2000 [RBE No:112/2001]

Sub: Apprentices Act, 1961 - Payment of stipend to the TradeApprentices - Increase in the rate of.

***

Please refer to Railway Ministry's letter No. E[MPP]97/6/21 dated 10-2-1999 on the above subject.

It has been decided that the Trade Apprentices engaged on the Indian Railways under the Apprentices Act, 1961 should be paid stipend with effect from 9th April, 2001 at the revised rates as notified in the Ministry of Labour's Notification No. DGET-23/1/2000-AP dated 17-4-2001 published in Gazette of India Extraordinary (Copy of the Notification is enclosed). The expenditure should be met from within the existing budget allotment.


Copy of Ministry of Labour ( Directorate General of Employment and Training )’s Notification dated 8 th

April, 2001

G.S.R. .In exercise of powers conferred by Sub-section (1) of Section 37 of the Apprentices Act, 1961 ( 52 of 1961) and after consulting the Central Apprenticeship Council, the Central Government hereby makes the following rules further to amend the Apprenticeship Rules, 1991, namely;-

1. (1) These rules may be called the Apprenticeship ( Amendment) Rules, 2001.


2. In the Apprenticeship Rules, 1991, in rule 11, in sub-rule(1) for clauses(a) (b) (c) and (d) and entries relating thereto , the following shall besubstituted , namely -

“(a) During the First year of training Rs. 820/- per month

135

(b) During the Second Year of training Rs. 940/- per month (c) During the Third Year of training Rs. 1090/- per month (d) During the Fourth year of training Rs. 1230/- per month

( F.No.DGET-23(1)2000-AP)

Foot Note: The Principal rules were published in the Gazette of India vide G.S.R. No.356 dated 1.8.1992 and last mentioned vide numer G.S.R. 73 ( E) dated the 7th February ,2001

SERIAL CIRCULAR NO. 135 / 2001Circular letter No. P ( R) 473/III dated 24.7.2001

Copy of Board's letter No. E(W)95PS5-1/17 dated 20-06-2001 is forwarded for information, guidance and necessary action. Board's letter dated 30-6-99 quoted therein was circulated under this office letter No. P[R]521/IV dated 14-12-2000 .

Copy of Board's letter No. . E(W)95PS5-1/17 dated 20-06-2001 (RBE No. nil)

Sub: Delegation of powers to Senior Subordinates in Grade Rs. 5000-8000 and above to issue/sign post retirement Complimentary passes.

***Instructions were issued vide Board's letter of even number dated 30-6-1999 delegating

powers to senior subordinates in Grade Rs.5000-8000 and above and who are also in direct and independent charge of the establishment to issue/sign post-retirement complimentary passes to Railway employees, other than I-A pass holders. The scheme was introduced purely on an experimental basis initially for a period upto 1-4-2000 which was further extended from time to time and validity of the Scheme now expires on 30-6-2001.

In the absence of any feed-back/complete information from certain Railways, it has not been possible to examine, thoroughly, its usefulness or otherwise. However, pending these information, it has been decided to extend the scheme for a further period upto 31-12-2001. It is requested that Northeast Frontier Railway, South -Eastern Railway, and other newly created Zonal Railways (except East-Coast Railway) may send a report on the working of the system as early as possible to enable Board to take a final decision in the matter.

SERIAL CIRCULAR NO. 136/2001.Circular letter No. P(R)

Copy of Board’s letter No. . F[X]I-2001/11/1 dated 15-6-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. . F[X]I-2001/11/1 dated 15-6-2001 ( RBE No. NIL)

Sub: Revision of flat rate of licence fee (Standard Rent) for Residential accommodation all over Indian Railways w.e.f. 1-4-2001.

**** The Union Finance Minister had made certain announcements regarding revision of user charges in his Budget Speech 2001. In pursuance thereof, the Government of India has decided to revise licence fee of all Government residential accommodation w.e.f. 1-4-2001. In accordance with the principles determined by the Government, the Ministry of Railways have also decided to revise the licence fee (standard rent) for residential accommodation over Indian Railways, as shown in the Annexures, to this letter w.e.f. 1-4-2001.

2. Orders for revision of rent recoverable in regard to leased accommodation will be issued separately.

3. The revision shall not apply to substandard accommodation.

4. Immediate action may please be taken to give effect to these orders andcompliance reported.

136

ANNEXURE

STATEMENT SHOWING THE REVISED FLAT RATES OF LICENCE FEE FOR DIFFERENT TYPES OF ACCOMMODATIONS

(Enclosure to letter No.F(X)I-2001/11/1 dated 15.6.2001)

Type Slab range of Rate of licence Revised ratePlinth area fee w.e.f. 1.7.1999 w.e.f.1.4.2001

I Upto 25 sq.m. 31 3625-30 sq.m. 38 4430-35 sq.m. 46 53above 35 sq.m. 50 58

II Upto 45 sq.m. 62 7145-50 sq.m. 71 8250-55 sq.m. 78 90above 55 85 98

III Upto 60 sq.m. 100 12560-65 sq.m. 108 13565-70 sq.m. 115 144above 70 sq.m. 125 156

IV Upto 80 sq.m. 148 18580-90 sq.m. 165 20690-100 sq.m. 182 228100-120 sq.m. 215 269above 120 sq.m. 273 341

V Upto 150 sq.m. 338 507150-200 sq.m. 423 635200-250 sq.m. 598 897250-300 683 1025300-350 sq.m. 845 1268350-400 1014 1521400-450 1014 1521above 450 sq.m. 1014 1521

Notes: 1 For servant’s quarters and garages alotted, following flat rates may be recovered:

Existing rates Revised rates

i) Servant quarters Rs.22/- Rs.23/-ii) Garages Rs.15/- Rs.23/-

2. Rates of licence fee for Type IV Quarters will also apply to Officer’s Transit Flats.

SERIAL CIRCULAR NO..137 / 2001.Circular letter No.P ( R) 436/IREM/IV dated 25.7.2001

Copy of Board’s letter No. E[NG] II -2001/RR1/25 dated 13-6-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[NG] II -2001/RR1/25 dated 13-6-2001 [RBE No.116/2001]

137

Sub: Educational qualification for recruitment to the post of Staff Nurse in scale Rs.5000-8000.

***

Attention is invited to para 160(2) (i) of Indian Railway Establishment Manual Vol.I (1989 Edition) wherein the educational qualification for direct recruitment to the post of Staff Nurse in scale Rs. 1400-2660(RS)/5000-8000(RSRP) is laid down as under:

"Certificate as registered Nurse and Midwife having passed three years course in General Nursing and six months course in Midwifery from a school of Nursing or other Institution recognised by the Indian Nursing Council or B.Sc. (Nursing).

(Note: The Indian Nursing Council has also laid down certain special concessions for the above courses in respect of Auxiliary Nurses-Midwives, Midwives and 'B' Grade Nurses, by way of reduced course period, etc., Candidates obtaining the qualification prescribed above, under these concessions will also be eligible for recruitment.)"

2. The matter has been reviewed by the Board in consultation with Directorate General Health Services, Ministry of Health & Family Welfare, and it has been decided that, henceforth, the qualification will be as follows:-

"Certificate as registered Nurse and Midwife having passed 3 years course in General Nursing and Midwifery from a school of Nursing or other Institution recognised by the Indian Nursing Council or B.Sc. (Nursing).

(Note: The Indian Nursing Council has also laid down certain special concessions for the above courses in respect of Auxiliary Nurses-Midwives, Midwives and 'B' Grade Nurses, by way of reduced course period, etc., Candidates obtaining the qualification prescribed above, under these concessions will also be eligible for recruitment.)"

3. Indian Railway Establishment Manual Vol.I (1989 Edition) may accordingly be revised as per ACS NO. 119 enclosed. INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I (1989 EDITION)

Chapter -I, Section 'B', Subsection III - Recruitment And Training

ADVANCE CORRECTION SLIP NO. 119

In the 4th line of para 160(2) (i) the words " six months course in the"May be deleted.

(Authority Board's letter No. E[NG] II -2001/RR1/25 dated 13-6-2001)"

SERIAL CIRCULAR NO.138/2001CIRCULAR Lr. NO.P/LE/445/CIRCULAR/VOL.VII DATED 11.1.2001

Copy of Board's letter No E(LL)/2000/AT/MW/1 dated 23.11.2000 is published for information, guidance and necessary action. Board’s letter No.E(LL)93/AT/MW/1 dated 23.11.2000 was circulated vide this office letter No.P/LE/445/Circular/Vol.VII, dated 11.1.2001


Sub: Rates of variable dearness allowance for employees employed in employments,

i)in the construction or maintenance of roads or in building operations. ii)in stone breaking and stone crushing ii)in maintenance of buildings

iv)in loading and unloading in Railways Goods sheds and Ash-pit cleaning in Railways laying of under ground cables, electric lines water supply lines and sewerage pipe lines.

138

Ref: Ministry of Rly's lr. No. E{LL)/93/AT/MW/4 dated 21.10.94 and E(LL)/94/AT/MW/4 dated 21.10.94.

..... Further to this Ministry's Lr.No.E(LL)2000/AT/Mw/1, dated 23.11.2000, please find enclosed a copy of Order No.1(2)/2001-LS-II dated 16.3.2001 received from the Ministry of Labour revising the rates of variable dearness allowance and the minimum wages w.e.f. 1st April, 2001 for employees employed in the employments mentioned above is sent herewith for information, guidance and necessary action. This issues with the concurrence of the Finance Directorate of the Ministry of Railways. Copy of Ministry of Labour, Office of the Chief Labour Commissioner(C), New Delhi's letter No.1(2)/2001/LS-II dated 16.3.2001.

O R D E R

In exercise of the powers conferred by Central Government vide notification No.S.O.512(E), 513(E) & 514(E), dated 12.7.94 of the Ministry of Labour and in furtherance of these aforesaid notification the undersigned hereby, revises the rates of variable Dearness Allowance. ordered vide this office order No.1(7)/99-LS.II dated 25.9.2000 on the basis of the average consumer price index number for the proceeding period of six months sending on 31.12.2000 viz 2198.78(Base 1960 = 100) for industrial workers as under and directs that this order shall come into force on the 1st April, 2001. i) Rates of V.D.A. for employees employed in employments (i)In the construction and maintenance of Roads and in building operations (ii)In stone breaking and Stone Crushing, (iii) In maintenance of buildings and (iv) In the construction and Maintenance of Runways.------------------------------------------------------- Category Rate of V.D.A. (in Rs.) per day A and B Area C area-------------------------------------------------------1. Unskilled 25.25 20.662. Semi-skilled 29.82 25.25 unskilled/ supervisory3. Skilled/Clerical 36.72 32.134. Highly skilled 45.91 36.72 ------------------------------------------------------- Rates of V.D.A for employees employed in Red Oxide Quartz, Quartzite, silica, Magnesite, Granite, Laterite, Stone Kyanite, Steatite (including Mines Producing Soap and Talc) Ochre, Asbestos, Fire Clay, Copper, Uranium, Gypsum,, Barytes, Graphite,Dolomite, China Clay,While Clay, Clay, Wolfram, Manganese, Felspar, Bauxite, Iron ore, Hematite, Rock Phosphate, Chromite,magnetite, Marble, Calcite and Mica Mines.------------------------------------------------------- Category Rates of V.D.A. (in Rs.) per day

---------------------------------- For work For work ABOVE below ground ground ------------------------------------------------------ 1. Unskilled 20.66 25.25 2. Semi-skilled/ 25.25 29.86 unskilled/ supervisory 3. Skilled/clerical29.86 36.72 4. Highly skilled 36.72 43.62 -----------------------------------------------------IV. Rates of V.D.A. for employees employed in loading and unloading in Railways, Goods sheds and in Ashpit cleaning in Railways-------------------------------------------------------

139

Area Rates of V.D.A.(in Rs.)per day ------------------------------------------------------- "A" 30.28 "B" 23.87 "C" 21.10 ------------------------------------------------------- IV. Rates of V.D.A. for employees employed in Agriculture:

A further order would issue separately. 2. Therefore, the minimum rates of wages showing the basic rates and V.D.A. payable w.e.f. 1.4.2000 to the employees employed in the following employments will be as under: A (i) In the construction or maintenance of Roads or in Building operations, (ii) In Stone Breaking or Stone Crushing, (iii) In Maintenance of Buildings and (iv) In the Construction and Maintenance of Runways. ------------------------------------------------------ Category of A r e a workers -------------------------------------------- Basic V.D.A Basic V.D.A. Basic V.D.A. Wages wages wages Rs. Rs. Rs. Rs. Rs. Rs.-------------------------------------------------------1.Unskilled 36.00 + 25.25 34.00 + 25.25 28.00 +20.66 ------------- ------------- ------------- Total 61.25 59.25 48.66

2.Semi-skilled/43.00+29.82 41.00 + 29.82 34.00 +25.25 Un-silled ------------- ------------- ------------- Supervisory 72.82 70.82 59.25

3.Skilled/ 57.00 + 36.72 51.00 + 36.72 43.00 +32.13 clerical ------------- ------------- ------------- Total 93.72 87.72 75.13 4. Highly 65.00 + 45.91 63.00 + 45.91 51.00 +36.72 skilled ------------- ------------- ------------- Total 110.91 108.91 87.72 ----------------------------------------------------- B. Employment in Red oxide, Quartz Quartzite, Silica, Graphite, Magnesite, Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap Stone and Talc), Ochre, Asbestos, Fire Clay,Copper, uranium, Iron ore, Hematite, Rock Phosphate, Chromite, Clay, while clay, Magnetite, Gypsum, Barytes, Dolomite, China Clay, Wolfram, Manganese, Felspar, Bauxite, Marble, Calcite and Mica Mines. -------------------------------------------------------Category of For work above For work ground below ground workers --------------------- -----------------------

Basic Wages V.D.A. Basic Wages V.D.A. Rs. Rs. Rs. Rs.-------------------------------------------------------1.Unskilled 28.00 + 20.66 34.00 + 25.25 ------------- ------------- Total: 48.66 59.25

2.Semi-skilled/ 34.00 + 25.25 41.00 + 29.86 un-skilled supervisory ------------- ------------- Total 59.25 70.863.Skilled/clerical 41.00 + 29.86 50.00 + 36.72 -------------- ------------- Total 70.86 86.72

140

4. Highly skilled 50.00 + 36.72 60.00 + 43.62 ------------- ------------- 86.72 103.62

C. Employment in loading and unloading in Railways, Goods-sheds and in Ashpit cleaning in Railways.Area Rates of wages plus V.D.A. per day --------------------------------- Basic Wages V.D.A. Total (Rs) (Rs) ------------------------------------------------------ "A" 42.00 + 30.28 = 72.28 "B" 33.00 + 23.87 = 56.87 "C" 29.00 + 21.10 = 50.10 ------------------------------------------------------ 3. The classification of workers under different categories and the classification of cities under different areas will be the same as in the notifications referred to in para-1 as amended from time to time. the present classification of cities into Areas "A" "B" and "C" is enclosed at Annexure I for ready reference. Annexure-I A R E A 'A' Ahmedabad (UA) Greater Bombay (UA) Madras (UA)Bangalore (UA) Hyderabad (UA) Nagpur (UA)Calcutta (UA) Kanpur (UA)Delhi (UA) Lucknow (UA) A R E A 'B

Agra (UA) Ghaziabad (UA) Meerut (UA)Ajmer (UA) Gorakhpur (UA) Moradabad (UA)Aligarh (UA) Guwahati Mysore (UA)Allahabad (UA) Guntur Nasik (UA)Amaravati Gwalior (UA) Pune (UA)Aurangabad(UA) Indore (UA) Patna (UA)Bareilly (UA) Hubli-Dharwad RaipurBhavnagar/BhopalJabalpur (UA) RajkotBikaner Jaipur (UA) Ranchi (UA)Bhubaneshwar Jalandhar Sholapur (UA)Amritsar Jamshedpur (UA) Surat (UA)Calicut (UA) Jodhpur Srinagar (UA)Chandigarh (UA) Kolhapur (UA) Thiruvanantha(UA) puramCochin (UA) Kalyan UlhasnagarCoimbatore (UA) Kota Vadodara (UA)Cuttack (UA) Ludhiana Varanasi (UA)Durgapur Madurai (UA) Vijayawada (UA)Faridabad Complex Vishakhapatnam(UA) Warangal

Area "C" will comprise all areas not mentioned in this list. NB: U.A. stands for Urban Agglomeration.

SERIAL CIRCULAR NO. 139 /2001.Circular letter No. P ( R) 171/III dated 31.7.2001

141

Copy of Board’s letter No.2001-E(SCT)/I/78/2 dated 28.6.2001 is forwarded for information, guidance and necessary action. Board's letters dated 21-8-97 were circulated as Serial Circular Nos. 156/97 and 157/97, respectively.

Copy of Board’s letter 2001-E(SCT)I/78/2 dated 28.6.2000(RBE No.122/2001)

Sub: Notification of panels for promotion etc. on regular basis in the light of Supreme Court’s orders.

Ref: Board’s letter No.79-E(SCT)/15/83 dated 10.12.1979 and XXR of even number dated 26.12.1979.

…Reference is invited to Board’s XXR wireless message No.79-E(SCT)15/83 dated 26.12.1979

issued in pursuance of the Hon’ble Supreme Court’s Stay orders in various cases pending at that time, wherein it was mentioned that the panels prepared were required to be notified as “ provisional”. Promotions against reserved and unreserved vacancies were also to be notified as provisional. This provision was made for any future adjustments which may be necessary upon the final outcome of the court cases.

2. The above instructions have been reviewed in the light of Supreme Court’s judgements threafter. Since the court cases pending at that time have been finalised, there is now no relevance of the above said provision to issue the panel of promotions/recruitment on provisional basis. Board’s letter No.95-E(SCT)I/49/5(1) & (2) dated 21.8.1997 is regarding application of post based rosters instead of vacancy based rosters, which has no relevance with notification of panels of promotions etc.

3. As such, the instructions contained in aforesaid XXR message dated 26.12.1979 are withdrawn.

4. This is in reference to item No.10/2001 of JCM/DC meeting to be held on 27 th & 28th June 2001.

SERIAL CIRCULAR NO. 140 /2001.Circular letter No.P ( R) 673/I dated 31.7.2001

Copy of Board’s letter No E[MPP] 2001/6/2 dated 18-5-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No E[MPP] 2001/6/2 dated 18-5-2001[RBE No.: 98/2001]SC No. 1/2001 TO M.C. No. 8/90

Sub: Renewal of training facilities for Engineering Graduates and Diploma Holders under the Apprentice (Amendment) Act, 1973 for the years 2001-02, 2002-03 and 2003-2004.

***Ministry of Railways have decided to make available 956 raining places for providing practical

training facilities to Engineering Graduates, Diploma Holders and students of Sandwich Course for three years i.e. for 2001-2002, 2002-2003, 2003-2004 as per statements annexed to this letter.

The Ministry of Railways also desire that in the events of seats earmarked for the Engineering Graduates being not utilised, the same may be filled by Diploma Holders in consultation with the Regional Board.

Railways/Production Units should pass on the details to the Ministry of Human Resource Development under intimation to this Ministry under the clause 8(c) of Section of the Apprentices Act, 1961 as amended in 1973. Railway Board's letter No. E[MPP]93/6/2 dated 26.07.95 may be referred.

STATEMENT SHOWING THE NUMBER OF PLACES OF TRAINING FOR MECHANICAL GRADUATES/DIPLOMA HOLDERS IN RAILWAY INSTALLATIONS DURING THE YEARS 2001-

02, 2002-03 & 2003-04

Units Slots for Degree Slots for Diploma Total Holders Holders

142

Central RailwayParel(Loco) 8 10 8Matunga (C&W) 3 12 20Jhansi (C&W) 1 17 18Eastern RailwayLiluah(C&W) 6 11 17Kanchraparal (Loco) 7 8 15Kanchraparal (C&W) 6 11 17Jamalpur 6 11 17Northern RailwayCharbagh 1 23 24Alambagh 1 20 21Kalka-Jagadhri 1 4 5Jodhpur 1 7 8Bikaner 1 7 8Amritsar 1 4 5North Eastern RailwayGorakhpur Shops 2 16 18Izatnagar 1 10 11Northeast Frontier RailwayDibrugarh 3 3 8Southern RailwayGolden Rock 6 18 24Mysore 4 11 15Perambur (Loco) 6 18 24Perambur (C&W) 6 19 25Arkonam (Engg.Work) 4 5 9South Central Rly.Hubli 5 16 21Lallaguda (Loco) 4 10 14South Eastern RailwayKharagpur 15 18 33Western RailwayAmjer 2 4 6Parel 7 17 24Dahod 4 11 15Kota 3 6 9C.L.W. 7 18 25D.L.W. 4 12 16I.C.F. 6 9 15W.A.P. 5 - 5-------------------------------------------------------------------------------------------------Total 142 366 508------------------------------------------------------------------------------------------------

SERIAL CIRCULAR NO.141 /2001.Circular letter No. P ( R ) 673/I dated 31.7.2001

Copy of Board’s letter No.E(MPP)2001/19/3- Recomm.37 dated 29.6.2001 is forwarded for

information, guidance and necessary action.

Copy of Board’s letter E(MPP)2001/19/3- Recomm.37 dated 29.6.2001[RBE No.127/2001]

Sub: Report of the Railway Safety Review Committee (Part-II) 1998 – Selection of Instructors/trainers for Railway training centres –Recommendation No.37.

…The Railway Safety Review Committee vide Recommendation No.37 have recommended as

under :-

“ Selection of trainers should be based on their aptitude for

143

training as judged by their CRs, where this aspect should be specially commented upon, and interview by 3 HODs. The trainers should be trained at an appropriate training centre and should have a minimum tenure of three years.”

2. This recommendation has been accepted by Railway Board with reference to selection of trainers by three HODs and their minimum tenure. However, the issue , regarding the selection of trainers based on CR, is still under consideration.

2. In this context, in partial modification of Board’s letter No.E(MPP)94/3/14 dated 28.3.94, the railways are directed to ensure that the Selection Committee for the screening/selection of trainers /instructors should henceforth consist of 3 HODs and also include the head of the concerned training centre. The Selection Committee would assess the applicants keeping in view their record of service, educational qualifications, professional background and competence.

3. The trainers should be trained at an appropriate training centre . In so far as a trainer’s tenure is concerned, it is reiterated that the maximum tenure shuold not exceed 8 years and the minimum tenure should be 3 years. The above directives are applicable to both the gazetted and non-gazetted Principal/Instructor.

5. The Ministry of Railways have decided that the Manual on Management of Training, 1998 may be amended as per the attached Advance Corection Slip No.2/2001.

Manual on Management of Training(June 1998)

Advance Correction Slip No.2/2001

The first line of para 6.2 under item No.6 of the Manual on Management of Training (June 1998) may be modified as under:-

“The maximum tenure should not exceed eight years from the date of regular selection and the minimum tenure should be 3 years.”

The second para of para 6.2 under item No.6 of the Management of Training (June 1998) may be modified as under:-

“ The Selection Committee for the screening/selection of trainers/instructors should consist of 3 HODs and also include the head of the concerned training centre. The Selection Committee would assess the applicants keeping in view their record of service, educational equalifications, professional background and competence and the above listed atributes and would make recommendation to the competent authority for approval.”

(Authority: Board’s letter No.E(MPP)2001/19/3-Recomm-37 dated 29.6.2001)

ANNEXURE TO THE SERIAL CIRCULAR NO. 141/2001Copy of Board’s letter No. E[MPP]94/3/14 Dated 23-8-94

Sub: Selection of instructions/trainers for the Railway Training Centres – Constitution of Selection Boards.

***The question of delegation of powers for constituting the Selection Boards for

screening/selection of trainers has been under consideration of the Board for sometime.

It has been decided that the Selection Board for the screening/selection of trainers / instructors may be constituted under the orders of Principle HODs /controlling HODs and if there is any amendment to the panels of trainers, the same can be done at the level of GM without referring the case to the Railway Board.

The other terms and conditions as contained in Board’s letters No. E[MPP]/86/13/2 dated 28-3-89 and No. E[O]III/94/PL/5 dated 20-5-94 will remain unchanged.

(This disposes of CPO[IR]/NR’s letter No. E-387/134/Screening/ZTS/EIB dated 11-5-94)

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SERIAL CIRCULAR NO. 142 /2001.Circular letter No.P( R) 673/I dated 31.7.2001

Copy of Board’s letter No. E[MPP]2001/1/19/3/Recomm.109 dated 29-6-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[MPP]2001/1/19/3/Recomm.109 dated 29-6-2001( RBE No.128/2001)

Sub: Report of the Railway Safety Review Committee (Part III) 1998 - Ticket checking staff to be imparted in Fire Fighting and First Aid. Recommendation No. 109.

***The Railway Safety Review Committee vide Recommendation No. 109 have recommended

as under:

" The Ticket Checking staff should be imparted training in Fire Fighting, First Aid and Cardio-Pulmonary Resuscitation (CPR) during their initial training at the time of recruitment and thereafter every three years. Their duty lists should necessarily incorporate such function."

The recommendation has been accepted by Railway Board.

In this context, Railways are directed to refer to Board's letter No. 96/H/11/7 dated 16-8-2000 followed by this office letter of even number dated 27-9-2000 to the Principals of Zonal Training Centres spelling out detailed guidelines for imparting training to front line staff on First Aid during initial training and refresher training. Railways were requested to advise Action Plan as to how many staff would undergo training during the year 2001-02. The same is still awaited.

The above details may be furnished at the earliest for perusal of Board.

SERIAL CIRCULAR NO. 143 /2001.Circular letter No.P ( R) 436/IREM/IV dated 31.7.2001

Copy of Board’s letter No. E[NG]II/2000/RR-1/56 dated 21-6-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[NG]II/2000/RR-1/56 dated 21-6-2001 [RBE No:118/2001]

Sub: Amendment to IREM - Educational qualification for Recruitment to the post of Physiotherapist Grade II in scale Rs. 5500-9000.

*** Attention is invited to para 161 (2) (i) of Indian Railway Establishment Manual Vol. I (1989 Edition) wherein the educational qualification for direct recruitment to the post of Physiotherapist Grade II in scale Rs.5500-9000 is laid down as under:

"Diploma in Physiotherapy from a recognised Institute after passing the Intermediate, Pre-University Course or Higher Secondary or equivalent examination."

4. The matter has been reviewed by the Board and it has been decided that, henceforth, the qualification will be as follows:-

"10+2(with Science), plus Diploma/Degree in Physiotherapy."

3. Indian Railway Indian Railway Establishment Manual Vol.I, (1989 Edition) may, accordingly, be revised as per ACS No. 120 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I,1989 EDITION

Chapter-I, Section 'B', Subsection-III

Recruitment and Training

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ADVANCE CORRECTION SLIP No. 120

Substitute the following for the existing words and figures in Para 161(2)(i):

Educational: "10+2 (with Science), plus Diploma/Degree in Physiotherapy"

[Authority: Board’s letter No. E[NG]II/2000/RR-1/56 dated 21-6-2001 [RBE No:118/2001]

SERIAL CIRCULAR NO. 144 / 2001Circular letter No. P( R) 171/ dated 2.8.2001

Copy of Board's letter No.2000-E(SCT)I/25/17 dated 29.06.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2000-E(SCT)I/25/17 dated 29.06.2001 (RBE No.124/2001).

Sub: Sparing of Railway servants as on duty when summoned by the National Commission for SCs/STs.

…..One of the Zonal Railways has requested Board to clarify as to how the absence of the

Railway employees who attend the National Commission for SCs/STs as and when they are called in connection with their representation in service matter, is to be treated.

Board have considered the above proposal and decided that the railway servants may be spared as on duty as and when they are summoned by the national Commission to attend the hearing as is done in the case of other courts. They may also be provided with all the benefits as admissible to them on duty viz. Pass, T.A, accommodation etc.

This disposes of Southern Railway's letter No.P(S)/171/33/Rep/NC dated 3.5.2001.

SERIAL CIRCULAR No. 145 /2001Circular letter No.P ( R) 473/IV dated 9.8.2001

Copy of Board’s letter No. . E[W]2001 PS5-1/9 dated 7-6-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 29-3-2001 quoted therein was circulated as SC No. 75/2001.

Copy of Board’s letter No. . E[W]2001 PS5-1/9 dated 7-6-2001 addressed toGM(P)/NF Rly & copied to GM(P) / All Indian Railways.

Sub: Entitlement for travel in Rajdhani/Shatabdi Express Trains – Affixing of Rubber Stamp on the Passes/PTOs.

***In order to make the system foolproof and to facilitate Pass/PTO holders as well as

Reservation Clerks to know the correct number of berths/seats entitled for journey in Rajdhani/Shatabdi Express trains, it has been laid down vide Board’s letter No. 98/TG-1/9 dated 29-3-2001 as follows:

“Rubber Stamps may be made which will indicate the entitlement of class/scale of accommodation of the railway official in Rajdhani and Shatabdi Express trains. This stamp should be affixed compulsorily by the Pass issuing authority on the Pass/PTO, at the time of issuing Pass/PTO. This stamp should also have a space for the initials of the pass issuing authority to take care of the fraudulent stamps being put on the Pass or PTO. This system will ensure easy exercise of the checks by the operator at the time of booking. In order to ensure strict compliance of this provision, railways should take necessary action and see that no Pass / PTO is issued after 30-4-2001 without rubber stamp as prescribed above”.

Instances have, however, come to notice that the above procedure is not strictly being followed. On a first class pass issued by your railway, the rubber stamp does not show the entitlement

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clearly, while on another pass no rubber stamp has been affixed at all. As deficiencies of such nature may result in hardship to the pass holders as well as possibility of excess/short booking by the reservation clerks, it is requested that necessary action may be taken to ensure that instructions in this regard are strictly followed. For guidance, a sample of the rubber stamp to be affixed on Pass/PTO issued to different categories of officers is enclosed herewith for guidance.

Necessary action may be taken immediately to ensure that no First Class/First ‘A’ Pass/PTO is issued without the requisite rubber stamp, as booking in Rajdhani/Shatabdi may be refused in the absence of the rubber stamp showing the actual entitlement.

ANNEXUREENTITLEMENT ON DUTYGold Pass holders Entitled for First Class AC Coupe or Four Berths in 2 AC by Rajdhani

Exp. & Four seats in Executive class/Chair Car by Shatabdi Exp. Silver Pass holders Entitled for one berth in I AC for self and one extra berth for the eligible

family member on payment of 1/3 rd difference of fare between Ist AC and 2nd AC by Rajdhani Express or two berths in 2nd AC or four berths in 3rd AC of Rajdhani Exp. and two seats in Executive Class or four seats in Chair Car by Shatabdi Exp.

With basic pay of Rs.14,300/- and above

Entitled for one berth in I AC or two berths in 2nd AC or four berths in 3rd

AC by Rajdhani Exp. and two seats in Executive Class or four seats in Chair Car by Shatabdi Exp.

With basic pay of Rs.14,300/- and below

Entitled for one berth in 2nd AC or two berths in 3rd AC by Rajdhani Exp. and two seats in AC Chair Car by Shatabdi Exp.

First Class pass holders

Entitled for one berth in 3rd AC by Rajdhani Exp. and one seat in AC Chair Car by Shatabdi Exp.

ENTITLEMENT ON PRIVILEGE/POST-RETIREMENT PASS & PTORetired and serving Board Members.

Entitled for two berths in first AC or two berths in 2 AC or four berths in 3 AC by Rajdhani Exp and Two seats in Executive Class or Two seats in Chair car by Shatabdi Exp.

Serving Officers with pay Rs.22,400 /- & above. Retired officers of equiv. Status

Rajdhani Express: One berth in I AC (on payment of 1/3rd of difference of fare between I-AC & 2AC of Rajdhani) or two berths in 2AC or four berths in 3AC.

Shatabdi Express: One seat in Executive Class OR two seats in Chair Car.

With basic pay of Rs.14300/- & above. Retd. Officers of equiv. status.

Entitled for two berths in 2 AC or four berths in 3 AC by Rajdhani Exp. and two seats in Chair Car by Shatabdi Express.

With basic pay of below Rs.14300/- &. Retd. Officers of equiv. status.

Entitled for one berth in 2 AC or two berths in 3 AC by Rajdhani Exp and two seats in AC Chair Car by Shatabdi Express.

Serving and retired first class pass holders.

Entitled for one berth in 2 AC or two berths in 3 AC by Rajdhani Exp. And two seats in AC Chair Car by Shatabdi Express.

SERIAL CIRCULAR NO. 146 / 2001Circular letter No.P ( R) 673/I dated 10.8.2001

Copy of Board's letter No. E(MPP)96/3/21 dated 14-06-2001 is forwarded for information, guidance and necessary action.

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Copy of Board's letter No. E(MPP)96/3/21 dated 14-06-2001 (RBE No. 117/2001)

Sub: Training of Running Room Cooks.***

Kindly refer Board's letter of even number dated 31-12-96/2-1-97 wherein it was advised that cooks provided in the Running Rooms may be imparted short duration crash training courses in cooking in consultation with local recognized Catering/Cooking Institutes and Hotels. It appears that some of the Railways have still not implemented this decision and are making references to Board. Railways are once again directed to take immediate steps for training the cooks provided in the Running Rooms in accordance with these instructions.

They may also explore the possibility of having this category of staff trained at ITDC, New Delhi within the powers delegated to General Managers, if such facilities are not readily available to a zonal railway. It is brought out that for training of catering staff at ITDC, Board have issued policy instructions vide Board's letter No. 98/TG-III/631/14 Pt. dated 3-2-2000. These instructions can also be implemented in respect of Running Room Cooks.

This also disposes of CPO(A) / NF Rly's letter No. E/236/660/pt.VIII dated 9-1-2001.

SERIAL CIRCULAR NO. 147/200Circular letter No. P(R)

A copy of Railway Board’s letter No.PC-V/97/1/7/14 dated 25.6.2001 (PC –V//309,RBE No. 121/2001) is forwarded for information, guidance and necessary action.

The Railway Board's letter dated 16.11.2000 mentioned therein had been circulated as S.C.No.6/2001______________________________________________________________________________________

Copy of Railway Board’s letter No.PC-V/97/I/7/14 Dated 25.6.2001 [RBE No.121/2001]

Sub: Rates of Dearness Allowance in respect of Railways employees of who have continues to draw their pay/emoluments in the pre-revised scales of pay – effective from 1.01.2001 – regarding

……. In continuation of Ministry of Railways letter of even number dated 19.3.2001

(S.No.PC-V/302, RBE No.60/2001) revising the rate of Dearness Allowance, w.e.f. 1.1.96 to 1.1.2000 in respect of Railway Servants who continue to draw their pay and emoluments in the pre-revised scale of pay, the revised rate of Dearness Allowance w.e.f. 01.01.2001 would be as follows:-

Rate of Dearness AllowanceDate from Pay upto Rs.3,500 p.m. Pay above Rs.3,500 Pay above Rs.6,000which and upto Rs.6,000 pm p.m.payable

01.01.2001 257% 193%(Rs.8995) 167%(Rs.11580)

NOTE: Amount within brackets represent the minimum amount payable per month as Dearness Allowance to employees in the different pay ranges.

2. All other conditions as laid down in the letter dated 16.11.2000 will continue to apply.

SERIAL CIRCULAR NO.148/2001Circular letter No. P(R)

Copy of Board's letter No.E(W)2000/ED1/Master Circular/17 dated 25.6.2001 is forwarded for information, guidance and necessary action. Board's letter dated 21.12.90 quoted therein was circulated as Master Circular No.17/90 under letter No.P®464/MC dated 22.3.91.

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Copy of Board's letter E(W)2000/ED1 Master Circular/17 dated 25.6.2001.

Sub: Assistance to Railway employees for education of their children.-----

Reference Board's letter No.E(W)90/ED-1/Master Circular dated 21.12.90 which Master Circular No.17 on "Educational Assistance" to the children of Railway employees was issued which contained salient features and instructions issued by Board in the matter from time to time. Since then, a number of instructions on this subject have been issued in the form of Supplementary Circulars to the Master Circular. It has now been decided by the Ministry of Railways to consolidate these instructions and issue a revised and updated version of the Master Circular as under, for information and guidance of all concerned.

2. Children's Educational Assistance, Reimbursement of Tution Fee and Hostel Subsidy.

Application on:

(1) These orders shall apply to Railway servants including those on deputation to the Railways whose pay is debitable to Railway Revenues but shall not apply to:

(a) Persons in casual or daily rated or adhoc or part-time employment;(b) persons paid from contingencies;(c) persons employed on contract except where the contract provides otherwise; and(d) India based Railway staff serving in Missions abroad and receiving educational assistance

under the Indian Foreign Service (Pay Leave, Compensatory Allowance and other conditions of service) Rules,1961

(2) These orders shall also apply to Railway Servants on deputation to State Governments or on foreign service, provided necessary provision in regard to the drawal of educational assistance under these orders from such State Government or foreign employers is expressly made in the terms of deputation or foreign service.

3. Definitions:

In these orders, unless the context otherwise requires:-

(a) 'Child' means a child of a Railway servant and includes a step-child and an adopted child, who is wholly dependent on the Railway Servant;

(b) 'Railway' means the Zonal Railway Administrations on open lines, Production Units including other organisations set up directly under the administrative control of the Ministry of Railways (Railway Board);

(c) 'Head of Office' means a gazetted officer declared as such under rule 4 of the Delegation of Financial powers Rules,1978 and includes such other authdority or person whom the competent authority may, by order, specify as Head of Office;

(d) 'Higher Secondary or Senior Secondary Classes' mean classes XI and XII and include classes uptod the equivalent of XIIth class under the 10+2+3 scheme like Pre-University class or the first year class of an Intermediate College, a technical college, or a Polytechnic, provided the child has passed the Secondary or equivalent but not the Higher Secondary Examination before joining such class;

(e) 'Primary Classes' mean classes I to V but do not include kindergarten or nursery classes;

(f) 'Recognised School' means a Government School or any educational institution whether in receipt of Government aid or not, recognised by the Central or State Government dor Union Territory Administration or by a University or a recognised educational authority having jurisdiction over the area where the institution is situated. For the purpose of these orders, education upto the senior level shall be treated as school education;

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(g) 'Secondary classes' mean classes VI to X;

(h) 'Tution Fee' means tuition fee payable and actually paid, and includes:-

(i) Science fee,

(ii) Laboratory fee, in case science fee is not separately charged;(iii) Special fee charged for agriculture as an elective additional subject; and(iv) Any fee charged for subjects like music which are taught as part of the regular school

curriculum, requiring practical work under the programme of work experience;

Provided that if tuition fee charged from a Science student is higher than that charged from a non-science student, Science fee, though separately charged, shall not be included in tuition fee for the purpose of these orders.

Explanation: 'Tuition fee' does not, however, include:-

(j) Domestic Science fund charges;(ii) Library fee;

(i) Games fee;(ii) Admission fee; and(iii) Extra-curricular activity fee.

4. GENERAL CONDITIONS

5.1 ELIGIBILITY:-

(1) Subject to the provisions of orders 11 to 24 of Annexure containing Railway Services (Educational Assistance) orders 1988 circulated vide Railway Board's letter No.E(W)84/ED1/1 dated 20.1.89, all Railway servants who were eligible to draw educational allowance, reimbursement of tuition fee and Hostel Subsidy as sper criteria and upper pay limit in force prior to 1.1.1986 will be eligible for these benefits at new rates w.e.f. 1.8.1997(Railway Board's letter No.PCIV/86/Imp/NL-2 dated 14.1.88, E(W)98/ED2/6 dated 9.9.1998)

(2) Provided that the assistance will be admissible only if the children of the Railway Servant study in a recognised school.(Railway Board's letter No.E(W)84ED1-1 dated 14.9.90).

4.2(1) In case both wife and husband are Railway servants and are governed by the provisions of these orders, the children's educational allowance or reimbursement of tuition fee or hostel subsidy as the case may be, shall be admissible to one of them only.

(2) In case the wife or husband of a Railway servant is employed outside the Railways the Railway servant shall eligible to draw the allowance or reimbursement or subsidy under these orders, only if his/her spouse is not entitled to the benefit of any such allowance or reimbursement of subsidy from his/her employer and a declaration to that effect shall be obtained from the Government servant.

4.3(1) The children's educational allowance or the reimbursement of tuition fees or hostel subsidy shall be admissible to a Railway servant while he/she is on duty or is under suspension or is on leave (including extra ordinary leave)

Provided that during any period which is treated as 'dies non' the Railway servant shall not be eligible for the allowance/reimbursement/subsidy for the period.

(2)If a Railway servant dies or ceases to be in service by reason of retirement, resignation, discharge, dismissal or removal from service in the course of an academic year, the allowance or reimbursement or hostel subsidy shall be admissible till the end of the academic year in which the event takes place.

4.4. The concessions of children educational assistance, reimbursement of tuition fee and Hostel subsidy shall be admissible in respect of the child upto the end of the academic session even if he completes 20 years (18 years in case of children educational assistance scheme administered

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by Ministry of External Affairs)half way during the academic session. A Railway servant shall not be eligible to draw children educational allowance reimbursement of tuition fee or Hostel Subsidy for a child for more than 2 academic years in the same class.

(Railway board's letter No.E(W)84ED1-1 dated 7.2.90)

5.5 Assistance in these orders shall be admissible to the Railway servant in respect of not more than 3 children at any time, born upto 31.12.87 and shall be restricted to 2 children at any time, born thereafter.

Provided that where a Railway servant claims Children's Educational Assistance in respect of some of his children and Hostel Subsidy in respect of other children, the total number of Children in respect of whom the allowance or subsidy if drawn shall not exceed three children born upto 31.12.87 and two children born thereafter.

(Railway Board's letter no.E(W)/84ED1-1 dated 14.09.90).

5.6 The children's educational allowance, reimbursement of tuition fee or hostel subsidy, as the case may be, shall be admissible to a Railway servant in respect of a child, only if the child attends the school regularly

Provided that no such allowance, reimbursement or subsidy shall be admissible in any case where the period of absence from the school without proper leave exceeds one month notwithstanding that the name of the child remains on the rolls.







Application on:


(e) Persons in casual or daily rated or adhoc or part-time employment;(f) persons paid from contingencies;(g) persons employed on contract except where the contract provides otherwise; and

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(h) India based Railway staff serving in Missions abroad and receiving educational assistance under the Indian Foreign Service (Pay Leave, Compensatory Allowance and other conditions of service) Rules,1961


6. Definitions:


(k) 'Child' means a child of a Railway servant and includes a step-child and an adopted child, who is wholly dependent on the Railway Servant;

(l) 'Railway' means the Zonal Railway Administrations on open lines, Production Units including other organisations set up directly under the administrative control of the Ministry of Railways (Railway Board);

(m) 'Head of Office' means a gazetted officer declared as such under rule 4 of the Delegation of Financial powers Rules,1978 and includes such other authdority or person whom the competent authority may, by order, specify as Head of Office;

(n) 'Higher Secondary or Senior Secondary Classes' mean classes XI and XII and include classes uptod the equivalent of XIIth class under the 10+2+3 scheme like Pre-University class or the first year class of an Intermediate College, a technical college, or a Polytechnic, provided the child has passed the Secondary or equivalent but not the Higher Secondary Examination before joining such class;

(o) 'Primary Classes' mean classes I to V but do not include kindergarten or nursery classes;

(p) 'Recognised School' means a Government School or any educational institution whether in receipt of Government aid or not, recognised by the Central or State Government dor Union Territory Administration or by a University or a recognised educational authority having jurisdiction over the area where the institution is situated. For the purpose of these orders, education upto the senior level shall be treated as school education;

(q) 'Secondary classes' mean classes VI to X;

(r) 'Tution Fee' means tuition fee payable and actually paid, and includes:-

(s) Science fee,

(ii) Laboratory fee, in case science fee is not separately charged;(iii) Special fee charged for agriculture as an elective additional subject; and(iv) Any fee charged for subjects like music which are taught as part of the regular school curriculum, requiring practical work under the programme of work experience;



(t) Domestic Science fund charges;(ii) Library fee;

(iv) Games fee;(v) Admission fee; and(vi) Extra-curricular activity fee.


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5.2 ELIGIBILITY:-








4.5. The concessions of children educational assistance, reimbursement of tuition fee and Hostel subsidy shall be admissible in respect of the child upto the end of the academic session even if he completes 20 years (18 years in case of children educational assistance scheme administered by Ministry of External Affairs)half way during the academic session. A Railway servant shall not be eligible to draw children educational allowance reimbursement of tuition fee or Hostel Subsidy for a child for more than 2 academic years in the same class.






Provided that no such allowance, reimbursement or subsidy shall be admissible in any case where the period of absence from the school without proper leave exceeds one month notwithstanding that the name of the child remains on the rolls of the school.

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5.9 (I) The children's educational allowance, reimbursement of tuition fee, or hostel subsidy, as the case may be, shall be admissible to a Railway servant in respect of his children regardless of the fact that any scholarship is received, provided that if freeship is awarded, reimbursement of tuition fee/hostel subsidy shall be admissible only to the extent of fees actually paid.

(i) Children's Educational Allowance/Hostel Subsidy Where the children do not accompany the Railway employees on transfer to the N.E.Region, children's educational allowance upto class XII will be admissible in respect of the children studying at the last station of posting of the employees concerned or any other station where the children reside without any restriction of pay drawn. If children studying in schools are put in hostels at the previous station of posting or any other station, the Railway employees concerned will be eligible for hostel subsidy without other restrictions.

(Railway Board's letter No.E(W)/83 AL 12-8 dated 6.2.84).

5. Children's Educational Allowance"

5.1(I) (a) A Railway servant is eligible to draw children's educational allowance when he is compelled to send his child to a school away from the station at which he is posted and/or residing owing to the absence of a school of the requisite standard at that station.

(b) However, where the children do not accompany the Railway servant to North-Eastern Regional comprising the States of Assam, Meghalaya, Manipur, Nagaland, Tripura, Arunachal Pradesh and Mizoram, children Educational Allowance upto Class XII at the prescribed rate will be admissible in respect of children studying at the last setation of posting of the employees concerned or any other station where the children reside.

Explanation: Notwithstanding clause 11(I) of Railway Services (Educational Assistance)orders 1988, Children Education Allowance shall be admissible w.e.f. 1.5.89 to a Railway servant who on transfer from one station to another, is compelled to keep his child/children studying in final year of Secondary/Higher Secondary/ Senior Secondary Classes at old station for Board Examination in the interest of continuity of studies.

(i) For the purpose of this order, the following schools shall not be deemed to be schools of the requisite standard"

a) In so far as an Anglo Indian child is concerned, a school not run by the Anglo Indian Community or a school not affiliated to the Council for Indian Council of Secondary education.

b) A school run by a body of certain religious persuasion which the child is prevented by the tenets of his religious persuasion from attending due to religious instructions being compulsorily imparted in such school; and A school where teaching is conducted in a language different from the language of the child.

Explanation I: The language of the child will be the medium of instruction, in the school where the child was getting education earlier, and, in the case of a child admitted in a school for the first time, the mother tongue of the child by birth or by adoption.

Explanation II The admissibility of children's education allowance will have to be determinted with reference to the standard of the school, viz. Primary, Secondary or Higher Secondary or Senior Secondary and the medium of instructions and the language of the child and not to the absence of any particular subject in a particular institution.

5.2 The allowance shall be admissible to a Railway servant at a station where there is no school of the requisite standard, only if the nearest school of such standard is so situated that there is no convenient train or bus service to take the child from his residence near the time of the opening of the school and bring him back not too long after the school is closed or the day and the journey by such train/bus service takes more than an amount.

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5.3(I) If a Railway servant is transferred from a station where there is no school of the requisite standard to a station where there is such a school and if he was in receipt of the allowance at the former station in respect of any child, he shall continue to remain eligible for such allowance as long as the child continues to study in the same school.

(Railway Board's letter No.E(W0/98ED2-6 dated 9.9.98).

(II) However, when the employee is transferred from one State to another, the educational assistance now admissible upto the end of scholastic year, will be extended till the end of such year in which the child passes the matriculation/Higher Secondary/Senior Cambridge Examination, in respect of such children who might be studying in Class IX or above at the time of transfer of the employee.

5.3 If a child of a Railway servant is denied admission to a school of the requisite standard at the station at which the Railway servant is posted and/or residing because of their being no vacancy, or for any other reasons, and the child is compelled to attend a school away from the Railway servant's place of posting and/or residence, the Railway servant shall be entitled to the allowance as if there were no school of the requisite standard at that station.

Explanation: The availability of a vacancy in a school shall be determined with reference to the position existing at the time of the admission of the child in the school, where it be at the start or in the middle of the session, in consultation with competent educational authorities of the area and not on the basis of the certificate of the school authorities.

5.5. A Railway servant in receipt of the allowance shall continue to be eligible to draw such allowance, during any period not exceeding four months.

(i) When he may go and stay with the child in respect of whom the allowance is drawn while on leave or during suspension or temporary transfer.

(ii) When the child may come to live with the Railway servant provided it is certified by a registered medical practitioner that the child is forced to remain away from studies due to ill ness; and

(iii) When the child may come to live with the Railway servant during vacation, provided the child continues to be on the rolls of the schools.

5.6 The allowance shall be admissible to a Railway servant at the following rates:

Primary Secondary and Higher Secondary Classes (I to XII)

Rs.100/- per month per child.

(E(W)/98/ED-2/6 dated 09.09.1998).

5.7 (1) The allowance shall be admissible to a Railway servant throughout the year notwithstanding that no tuition fee is paid during the vacation.

(2) In the case of a child who is successful ast the final Secondary/Higher Secondary/Senior Secondary Examination, the allowance shall beadmissible to the Railway Servant upto the end of the month in which theexamination is completed or upto the end of the month upto which theschool fees are charged, whichever is later;

(5) In the case of a child who fails in the final Secondary/Higher SecondarySenior Secondary Examination, but resumes his studies, the allowanceshall be admissible to the Railway servant for the period of vacationintervening provided that fees is paid for the period of vacation.

REIMBURSEMENT OF TUITION FEE

1.1 A Railway servant shall be eligible to the reimbursement of tuition fee payable and actually paid in respect of his/her child provided that no children's educational allowance under these orders is admissible to him.

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1.2 The tuition fee payable and actually paid by a Railway servant in respect of his/her child may be reimbursed, subject to the following limits.:

(a) Class I to X Rs.40/- per month per child(b) Class XI to XII Rs.50/- per month per child(c) Class I to XII in respect of

physically handicapped and mentally retarded children


Note: Science fee upto the limit of Rs.10/- p.m. if charged separately, will be reimburseable in additional to the tuition fee in respect of children studying in classes IX to XII and offering Science subjects.

(E(W)/98/ED-2/6 dated 09.09.1998).

6.3 The reimbursement of tuition fee charged by a college run by a University or affiliated to a University for pre-University/first year class of an Intermediate College or of a Technical College or first year class of Polytechnic or for a Correspondance course shall however, be reimbursed in full subject to their being restricted tod the rates prescribed by Government College for corresponding classes.

"In cases where minimum qualifications for admission in the two years Diploma Course in Polytechnics is 10th class of the revised pattern of education and the student joins the polytechnic after passing X class of the revised pattern of education, the reimbursement of tuition fees shall also be allowed for the 1st and the 2nd year classes of the above cases".

6.4 Notwithstanding anything to the contrary in these orders, reimbursement of tuition fee in case of a physically handicapped/mentally retarded child of a Railway servant shall be permitted, even if the institution in which child is studying is not recognised by the Central/State Government or Uninion Territory Administration as the case may be.

Explanation:- It is confirmed that the Railway employees are eligible for reimbursement of Tuition fees in respect of their children, i.e. boys as well as girls, studying in schools where tuition fees are actually payable and paid, despite the availability of free education as a policy by the State Government subject to the ceiling limits prescribed in para 19 of Railway service (educational Assistance) orders,1983 circulated under Board's letter No.E(W)84ED1-1 dated 20.1.1989 and E(W)98/ED-2/6 dated 9.9.1998.

(Railway Board's letter No.E(W)88ED1-1 dated 13.6.90 & E(W)98/ED2/6 dated 9.9.98)

Concession of reimbursement of tuition fee for classes I to V would be admissible from 1.10.86 in respect of employees who are eligible for these benefits as per upper pay limit in force prior to 1.1.86. The concession will apply to all Railway employees without any pay limit from 1.12.87.(Railway Board's letter No.E(W)84ED1-1 dated 4.9.89)

HOSTEL SUBSIDY

6.5 (I) A Railway servant shall be eligible to the grant of a subsidy at the rate of Rs.300/- per month per child if, because of his/her transfer, he/she is obbliged to keep his/her children in the hostel of a residential school away from the station at which he/she is posted and/or is residing;

(ii) If a Railway Servant posted in North Eastern Region puts his/her children in hoswtels at the last station of posting or any other station, he/she will be given hostel subsidy without other restrictions.

1.6 However, if the date of admission to the Hostel is earlier than the date of transfer and if such admission is made in anticipation of the transfer, the hostel subsidy may be made from the effective date of transfer.

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Hostel subsidy should also be granted to such of the Railway employees who admit their children in the Oak Grove School, Jharipani under such compellingt circumstances arising due tod their positive transfers from one station to another.

(Railway Board's letter No.PCIII/73/EA dated 13.7.1979)

1.7 The hostel subsidy shall be payable upto 10+2 stage in States and Union Territories, where the pattern of 10+2+3 has been adopted and upto Higher Secondary and Senior Secondary stage in other States and Union Territories irrespective of the fact that the children study in a Kendriya Vidyalaya or any other recognised school.

1.8 The hostel subsidy shall not be admissible in respect of a child for whom children's educational allowance is drawns by a Railway servant.

2. PROCEDURE FOR PAYMENT OF CHILDREN'S EDUCATIONAL ALLOWANCE, REIMBURSEMENT OF TUITION FEES AND HOSTEL SUBSIDY.

7.1 A Railway servant, claiming children's educational allowance, or hostel subsidy shall furnish a certificate in the prescribed form 1,2 & 4 as the case may be to the Head of Office at the time of preferring his initial claim and thereafter in the months of March and July every year. For allowing the reimbursement of tuition fee to a Railway servant, a certificate from the Principal of the schools, where the child is studying, need not be insisted upon. However, at the time of accepting the initial claim, production of the case receipt given by the School or the counterfoil of the Bank Credit Voucher, if the tuition fee is paid through Banks, by the Railway servant as a proof of having actually paid the tuition fee, will be required. For the subsequent occasions, a declaration from the Railway servant to the effect that he continues to incur the expenditure on tuition fee etc. should be accepted. The Railway servants may also be asked to certifyd that their child/children is/are actually studying in a recognised school and that they are actually incurring expenditure on the tuition fee. The reimbursement of tuition fee, will, however, be restricted to the actual amount paid byd the Railway servantto the school authorities subject to the revised ceiling indicated in the Board's letter No.PC IV/86/Imp./AL-II dated 14.1.88 and E(W)98/ED2/6 dated 9.9.1998. Whenever there is any change in regard to the school institution/child etc. the first claim will be treated as a 'fresh claim' and procedure as indicated in the proceeding paragraph will be followed where the Railway servant is himself/herself the head of the office, he shall furnish the certificate to the next higher authority.

(Railway Board's letter No.E(W)84 ED1-1 dated 19.6.89 and E(W)98/ED2/6 dated 9.9.1998)

NOTE:- The condition of the children studying in recognised schools need not beinsisted in the case of physically handicapped children.

7.2 The Head of Office in regard to officers working in his/her office and the next higher authority in regard to the Head of Office shall, after making such enquiry as may be considered necessary, issue a certificate indicating the amount of allowance admissible to the sGovernment servant on the basis of which the allowance shall be drawn by the drawisng and disbursisng officer.

Provided that, in the case of Chuildren's Educational Allowance, it shall be permissible for the allowance being drawn on provisional basis, pending verification as above, for short periods not exceeding three months, subject to an undertaking being obtained from the Railway servant that if, as a resuslt of verification, it is established that a school of the requisite standard does exist at the station of posting/residence or near such station as referred to in order 12 of Annexure containing Railway Services (Eduicational Assistance) Orders 1998 circulated vide Railway Board's letter No.E(W)84/ED1-1 dated 20.1.1989, he shall refund the allowance paid to him.

Provided further that the Head of Office or the next higher authority, as the case may be, may at his/her discretion, make enquiry at periodic intervals regarding admissibility of assistance under these orders.

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7.3 The drawing and disbursing officer shall certify on the pay bill that the certificates mentioned in order 26 in respect of the Railway servants covered by the pay bill have been obtained.

7.4 A Railway servant transferred from one station to another shall furnish a fresh certificate at the new station in case he/she continues to be eligible to draw children's educational allowance or hostel subsidy.

(Railway Board's letter No.E(W)84ED1-1 dated 20.1.89)

8. UNIFORMS:

8.1 The Railway Board have decided that uniforms of a simple style on a modest scale and at low cost may be supplied at the cost of Railway Revenues to the children of sRailway employees studying in Primary classes of Railway Primary/Middle and High/Higher Secondary Schools. Children of Railway employees studying in non-Railway schools managed by the staff themselves may also be supplied uniform in the same manner as referred to above subject to the following conditions:-

(a) The schools should be situated in Railway Colonies;(b) The Schools should be well established and recognised by the State Government Education

Department.(c) Uniforms should be worn by all students in Primary classes.

(Railway Board's letters No.E(W)60ED1-10 dated 18.5.60E(W)82SC2-47 dated 28.3.89 & 3.8.90)

8.2 The pay limit of the Railway employees for eligibility of the free uniforms to the children should be upto and including Rs.5000/- p.m.. Those employees whose pay is above Rs.5000/- p.m. and outsiders will have to provide uniform at their own cost.(Railway Board's letter No.E(W)98ED2-8 dated 9.9.98)

8.3 The children of Railway employees will be supplied two sets of terrycot uniforms. The colour and style of uniforms should be as prescribed for Cubs and Bulbuls/Scouts and Guides of Bharat Scouts and Guides. The details are as follows:-

8.4 (I)Colour: For boys, the lower garment should be in Navy Blue and UpperGarment in Grey colours. For girls, the upper and lower garmentshould be in blue colour.

(ii)Style: Boys should be issued the shirts (half-sleeves) and shorts (nicker),Girls should be issued frocks and panties. The detailedspecifications should, as far as possible, be as follows:

Shirt (Grey) with colour, two epaulettes, Zonal Railway slipbadge on right shoulder (sleeve) and two patch pockets, the leftone fixed with membership badge (blue).

Short (Nicker)Navy Blue with web belt. Frocks (blue) with boxpleats, collar, two epaulettes, onal Railway slip badge on theright shoulder (sleeve), two patch pockets on the chest, six's emblem being fixed just above the left one, membership badgeon the left shoulder (sleeve), cloth belt and town large patchpockets on the lower (bottom) portion of the frock. Panty should be with pleats.

NOTE:- In case any doubt arises with regard to colour and style of the uniform, the State Chief Commissioner, Railway Bharat Scouts and Guidesor the Secy.thereof may be consulted.

(iii) Two sets of Terrycot uniforms per child per annum may be supplied to both boys and girls. In places where woolen Jersey is supplied during winter season, the same may continue.(iii) The cost per set of uniforms should not exceed Rs.135/- (Rs.one hundred thirty five)

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(Railway Board's letters No.E(W)93ED1/5 dated 7.12.96)

8.5 It has also been decided by the Railway Board that the uniforms supplied to the children of Railway employees are not required to be taken back whend they leave the school due to transfer of their parents or otherwise.


9. RAILWAY SUBSIDISED HOSTELS ON RAILWAYS

9.1 During the meeting with the then Minister for Railways (Late Shri N.Gopalaswami Ayyangar) in November 1951, it was decided by the Ministry of Railways (Railway Board) that Railways should establish subsidised Hostels at principal educational centres in lieu of the concessions admissible under the existing rules regarding educational assistance. The objective envisaged by the the Hon'ble Minister for Railways in 1951 was to provide Subsidised Hostels on planned basis in the principal educational centres for boarding the sons and daughters of Railway employees who are serving in places distant from Educational Centres. With a view to provide necessary assistance to Railway employees in the matter of education of their children, 20 subsidised hostels have been set up from the yeatr 1958 onwards in major linguistic areas where boarding and lodging is provided at heavily subsidised rates.

9.2 Main features of Subsidised Hostel Scheme.

On each Railway, there should be at least one hostel in each linguistic area. The consideration that should be particularly observed in selecting the station should be:-

(i) That the station itself should be an educational centre with schools and colleges, where general professional education may be available;

(ii) That the Railway staff working in the area around that particular station would consider it worthwhile to send their children tod the hostel. For example, large cities like Bombay and Calcutta are out of question, because all the Railway staff would like to send their children to the educational institutions located in these cities only as day scholars, even though it may involve the children travelling fairly long distances ons the suburban trains.

(iii) (a) There should, if possible, be Railway buildings readily available for housing sthe hostel or suitable available land where the hostel may be built; and

(b) If new buildings are tosd be constructed, the approximate cost of thebuildings should be indicated.

(iv) Preference may be given to towns where there is already a Railway High/Hr.Sec.School/Inter College;

(iv) An estimate may also be made as tod the number of children who are likely to take advantage of it.(Railway Board's letter No.E(W)53ED1-3 dated 16.6.1955)

9.3 ADMISSIONS IN SUBSIDISED HOSTELS;

(i) (a) Children of Railway employees who were compelled to seek admission inschools/colleges at stations other than those of their posting due to lackof schools of requisite standard at the places of their posting are alsoeligible for admission in subsidised hostels;

(b) In subsidised hostels where the number of seats provided is fully occupied, preference in admission should be given to students upto the HigherSecondary School standard;


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(c) (1) Admission in hostel at normal rates may also be granted on a lower priority to children of employees who are students of Technical andScience Colleges irrespective of their mother tongue. If any of thestudents is in receipt of a scholarship or Educational Assistance, heshould be admitted on payment of full charges.

(2) The very few seats likely to be left over in a hostel after admission of children of the linguistic group and those who are getting education through the medium of the particular language for which the hostel is meant as well as students of Science and Technical Colleges, may be left unfilled for the admission of children of employees in the linguistic area who may have to be transferred in the mid-season.


(II) Facility of Railway subsidised hostels must be made available to the children of all Railway employees WITHOUT ANY PAY LIMIT.

9.4(I) The building and equipment are to be treated as a service building and all maintenance, water and electricity charges etc. are borne by Railways. No charges for lodging are to be recovered from the occupants.


(ii) Railway employees are required to pay the following charges in respect of children admitted in subsidised hostels;

Pay ranges in Revised Scale Rates of boarding charges recoverable per month for each boarder.

Upto Rs.3300/-p.m. Rs.75/-Rs.3301 to Rs.4400/-p.m. Rs.120/-Rs.4401 to Rs.5500/-p.m. Rs.180/-Rs.5501 and above Rs.300/-

(Railway Board's letter No.E(W)98/ED-2/11 dated 30.3.2001)

9.5 The expenditure on provision of recreational facilities to the boarders of Subsidised Hostels may be restricted tod the followings:-

Expenditure per annum,

(a) Newspapers and Periodicals Rs.1500/-(b) Sports materials (for one or two Rs.1000/- indoor games) and any material for physical exercise.(c) Gardening implements Rs. 500/-


9.6 For the period of long vocations which will last for a month or over, no recoveries should be made on account of hostel charges from the inmates. No refund of fees may be allowed for shorter period of absence on account of Diwali, Dussehra, Holi holidays or on account of sickness of any inmate.

(Railway Board's letter No.E(W)63ED1-10 dated 15/17.6.63)

9.7 The functioning of subsidised hostels should be improved. A Senior Railway Staff (preferably a teacher) to be provided family accommodation in the hostel itself if necessary by suitable extension. Special allowance should be sanctioned and the warden granted disciplinary authority over the inmates.

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Suitable facilities for the inmates should be provided.

10. GENERAL

(a) The consolidation made in the Master Circular should be construed only as a key tod the original circular and not a substitution. In case of any doubt,d the original circular(s) referred to ind the Master Circular will be relied upon as authority;

(b) It should be noted that orders/instructions issued under the various circulars have only prospective effect from the date of issue of the relevant original letter(s), unless specifically stated dotherwise in the concerned letter. Hence, for dealing with old cases, the instructions in force at the relevant time have to be referred.

(c) Though all efforts have been taken to include all the relevant circulars on the subject, if any circular which has not been superseded happens to be omitted,sd the circular which has been omitted through oversight will still hold the field. Anyone coming across such a circular may being it to the notice of the Railway Board for suitable action for issuing a supplementary circular.

The consolidation has been made from the following:-S.No. letter No. Date1. E(W)53ED1-3 16.6.19552. E(W)ED1-3/Pt.A 19.8.19583. E(W)56SC2-29 13.6.19594. E(W)56SC2-29 9.7.19595. E(W)56SC2-29 25.2.19606. E(W)60ED1-5 10.3.19607. E(W)60ED1-10 18.5.19608. E(W)60ED1-37 15.9.19609. E(W)60ED3-24 27.4.196110. E(W)61ED1-9 14.8.196111. E(W)62ED1-38 23.2.196312. E(W)63ED1-37 17.6.196313. E(W)63ED1-37 27.12.196314. E(W)65ED1-26 22.6.196515. PCIII/73/EA 13.7.197916. E(G)83AL12-8 6.2.198417. E(W)85ED3-1 16.5.198418. E(W)84ED3-1 25.6.198519. E(W)86ED3-2 25.11.198620. E(W)82SC2-47 11.6.198721. PC-IV/86/Imp./AL-2 14.1.198822. E(W)82ED3-2 2.12.198823. E(W)84ED1-1 20.1.198924. E(W)82SC2-47 28.3.198925. E(W)84ED1-1 19.6.198926. E(W)84ED1-1 4.9.198927. E(W)82ED3-2 5.9.198928. E(W)84ED1-1 7.2.199029. E(W)84ED1-1 13.6.199030. E(W)82ED3-2 3.8.199031. E(W)82SC2-47 3.8.199032. E(W)84ED1-1 14.9.199033. E(W)98ED2-8 9.9.199834. E(W)98ED2-6 10.9.199835. E(W)98/ED-2/6 9.9.199836. E(W)98ED2-11 30.3.200137. E(W)98ED2-11 30.3.2001

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FORM-IPara-25

CHILDREN'S EDUCATIONAL ALLOWANCE

1. Certified that my child/children mentioned below in respect of whom children's educational allowance is claimed is/are wholly dependent upon me and I am compelled to send my child/children away from the place of my posting/residence due to non-availability of the school of the requisite standard at the station or my posting/residence or due to non-availability of a vacancy in such a school at the station of my posting/residence.

2.Name of the child

Date of Birth

School /College in which studying, location thereof and residence of the child

The place where the Railway servant is residing

Class in which the child is studying

Monthly educational allowance admissible

Amount of allowance claimed for the period from July 200-- to Feb.200--Mar.200… to June 200…

1. 2. 3. 4. 5. 6. 7.

1.

2.

3.

------------------------------------------------------------------------------------------------------------

3. Certified that my child/children in respect of whom children's educational allowance is claimed is/are staying in the schools mentioned in Column (2) which is/are recognised school(s) (Note applicable to schools run by Central Government/State Government/State Government/Union Territory Administration/Municipal Corporation/Municipal Committee/Panchayat Samiti/Zilla Parishad)

4. Certified that:

(i) My wife/husband is/is not a Railway/Central Government Servant;(ii) My wife/husband is a Central Government servant and that she/he will not claim

children's educational allowance in respect of our child/children.(iii) My wife/husband is employed with * she/he is/is not entitled to children's

educational allowance in respect of our child/children.

5. Certified that during the period covered by the claim the child/children attended the school themselves from the school without proper leave for a period exceeding one month.

6. Certified that the child/children has/have been not studying in the same class for more than two academic years.

7. In the event of any change in the particulars given above which effect my eligibility for children's Educational Allowance, I undertake to intimate the same promptly and also to refund excess payments, if any made.

(Signature of the Railway Servant)

Name in Block Letters___________________

Designation & Office ___________________

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Date:

Place of posting:

(Strike out whatever is not applicable)

*Employer other than Railways to be mentioned

FORM-2(Para 25)

REIMBURSEMENT OF TUTION FEE

1. Certified that the child/children mentioned above in respect of whom reimbursement of tuition fee is claimed is/are wholly dependent upon me:-

Name of the child

Date of Bith

School in which studying

Class in which studying

Monthly tuition fee actually payable

Tuition fee actually paid from July 200.. to Feb.200…Mar.200…. to June 200…

Account of reimbursement claimed.

1. 2. 3. 4. 5. 6. 7.

1.

2.

3.

------------------------------------------------------------------------------------------------------------

2. Certified that the tuition fees indicated against the child/each of the children had actually been paid by me (cash receipt/counter-foil of the Bank credit vouchers to be attached with the initial claim)

3. Certified that:

(i) My wife/husband is/is not a Railway/Central Government Servant;(ii) My wife/husband is a Railway/Central Government servant but she/he will not claim

reimbursement of tuition fee in respect of our child/children.(iii) My wife/husband is employed * she/he is/is not entitled to reimbursement

of tuition fees in respect of our child/children.

4. Certified that during the period covered by this claim, the child/children attended the school themselves from the school(s) regularly and did not absent himself/herselves/themselves from the school(s) without proper leave for a period of exceeding one month.

5. Certified that the child/children has/have not been studying in the same class for more than two years.

6. Certified that I or lmy wife/husband have/has not claimed and will not claim the children's educational allowance in respect of the children mentioned above.

7. Certified that my child/children in respect of whom reimbursement of tuition fee is claimed is/are studying in the schools which is/are recognised school(s) (Note applicable to schools run by Central Government/State Government/Union Territory Administration/Municipal Corporation/Municipal Committee/Panchayat Samiti/Zilla Parishad

8. In the event dof any change in the particulars above which effect my eligibility for reimbursement of tuition fees, I undertake to intimate the same promptly and also to refund excess payments, if any, made.

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(Signature of the Railway Servant)Name in Block Letters_______Designation & Office________Date:(Strike out whatever is not applicable)*Employer other than Railways to be mentioned.

FORM-3Para 25

HOSTEL SUBSIDY

1. Certified that my child Shri/Kumari…………………………………is studying in………………………………..was paid to hostel of the (Name of the School)

school on ……………19…………..

(Certificate from the Head of the School Attached)

2. Certified that

(a) My wife/husband is/is not Government service is/is not drawing Hostel Subsidy in respect of my child/children;

(b) the total number of children in respect of whom the hostel subsidy and children's educational allowance have been claimed does not exceed two.

3. I undertake to inform my employer forthwith in the event of my withdrawing the child from the period and also in the event of there being any change in the particulars mentioned earlier.

Dated:

( )

(Signature of the Railway Servant)Name in block letters…………….Designation & Office…………….

FORM-4(Para-25)HOSTEL SUBSIDY

………………………………………………………………………School

(Name of the school and place)

19. Name of Boarder…………………………………………………………..

2. Name of Parent …………………………………………….

3. Class to which admitted ……………………………………………..

4. Date of admission ………………………………………………in the hostel.

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5. Period during the year ………………………………………………..for which the child wouldcontinue to stay in the hostel ………………………………………………..

From To

(a)

(b)

(c)

(d)

Dated:……… Principal/Head Master/Head Mistress

(Stamp of the School)

SERIAL CIRCULAR No. 149 /2001Circular letter No.P ( R) 563/III dated 14.8.2001

Copy of Board’s letter No. E[NG]II -2000/RC-2/20 dated 21-6-2001 together with their letter dated 26-6-86 are forwarded for information, guidance and necessary action. Board’s letter dated 22.7.97 quoted therein was circulated as S.C. No. 303/98.

Copy of Board’s letter No. E[NG]II -2000/RC-2/20 dated 21-6-2001[RBE No. 113/2001] SC No. 8 to MC No. 13.

Sub: Reservation of jobs for the Physically Handicapped person in Group 'C' and Group 'D' posts on the Railways -- Inter se exchange of vacancies.

***The instructions contained in this Ministry's letter No. E [NG]II /97 /RC-2 /18 dated 22-7-97,

that the vacancies in the categories identified for employment of the Blind should be filled up the Blind only, have been reviewed by the Railway Board in consultation with DOP&T. Consequently, it has now been decided that while the reservation of vacancies shall be continued to be made separately for each of the three categories of the Physically Handicapped persons (i.e. 1% for the Visually Handicapped, 1% for the Hearing Handicapped and 1% for the Orthopaedically Handicapped), there shall be provision for free inter-se exchange of vacancies if candidates belonging to a particular category are not available or if the nature of vacancies in an office is such that a given category of persons cannot be employed.

Therefore, the instructions contained in this Ministry's letter No. E[NG]II/97/RC-2/18 dated 22-7-97 stand cancelled.

In this connection, attention is invited to this Ministry's letter E[NG]II/85/RC-2/74 dated 26-6-86. The instructions contained therein shall hold good.

Copy of Board’s letter No. E(NG)II/85/RC-2/74 dated 26.6.1986 ( RBE No.114/1986)

Sub: Reservation for the physically handicapped persons in Group ‘C’ and Group ‘D’ posts on the Railways.

Attention of Railway Administrations is invited to instructions contained in Ministry of Railways letter No. E(NG)III/78/RC-1/54 dated 8.1.78 regarding employment of physically handicapped persons in Group ‘C’ and Group ‘D’ posts on the Railways. It was laid down therein that reservation should be made for each of the categories of physically handicapped persons that is 1% for the Blind, 1% for

165

Deaf and 1 % for the orthopaedically handicapped. Subsequently the percentage of posts to be reserved for employment of physically handicapped persons on Railways was raised vide Ministry of Railways letter No. E(NG)II/80/RC1/67 dated 28.8.1980, to 15 % of vacancies in identified categories or other categories where the Railways consider that physically handicapped persons can be recruited (5% each for the Blind, the Deaf, and the Orthopaedically handicapped).

The question whether the said reservation for the physically handicapped is to be computed on the basis of vacancies occurring only in those Group C and Group D posts which have been identified as suitable for the physically handicapped persons or on the basis of the total vacancies, has been reconsidered. It has now been decided that with effect from 1.1.1986, the reservation for the physically handicapped in Group C and Group D posts shall be computed on the basis of the total number of vacancies occurring in all Group C and Group D posts. The recruitment of the handicapped would, however, be only in the posts identified to be suitable for them, subject to the overall ceiling of 50% reservation in that post as laid down by the Supreme Court. In this connection a copy of O.M.No.36035/17/85 ESTT(SCT) dated 1st April ,1986 from the Department of Personnel & Training is sent herewith for information and guidance.

In view of the above, the Department of Railways have now decided that on Railways too the reservation of vacancies for the physically handicapped persons should, with effect from 1st January, 1986, be 3% (1% each for the blind, the deaf and the orthopaedically handicapped persons) of all the vacancies occurring in Group C and Group D posts. The employment of physically handicapped persons will however only in posts which are identified to be suitable for the employment. The instructions contained in Ministry of Railways letter No.E(NG)II/80/ RC1/67 dated 28.8.1980 cited above, stand modified accordingly.

The methodology for calculating the vacancies and for filling up of the same outlined in the enclosed O.M dated 1st April, 1986 of the Department of Personnel and Training may be followed with suitable adjustments found necessary to the set up on the Railways. For this purpose, each Railway Administration may lay down as to which authorities will discharge the functions assigned to heads of Departments in the instructions of DOP. The Department of Railways however, desire that the overall control should be with the Chief Personnel Officer so that the Headquarters Personnel Department is in a position to oversee the implementation of these instructions and also, it constitutes a centralised agency on each Railway Administration for maintenance of requisite data for furnishing the prescribed periodic returns.


Copy of Board’s letter No. . F[X]I-98/11/2 dated 13-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 3/7-11-2000 quoted therein was circulated as SC No. 233/2000.


Sub: Revision of flat rate of licence fee (Standard Rent) for residential accommodation all over Indian Railways w.e.f. 1-7-99

Ref: This Ministry's letter of even number dated 3/7-11-2000****

In the PNM meeting between AIRF & Railway Board held on 18-4-2001, the Federation stated that the increase in rent of sub-standard railway quarters by 20% of the existing assessed rent effected from 1-7-99 in terms of this Ministry's letter under reference was not justified. The Federation argued that these quarters are classified as a separate category for the purpose of fixation of rent and their numbers are progressively on the decline, there being no additions in this pool, while upgradation in a phased manner goes on. Consequently, no increase in the pooled capital cost of Substandard Quarters could take place. Accordingly, ensuring a 6% return on pooled capital cost of these quarters would not require any upward revision of licence fee.

2. The Board have considered the demand of the Federation and have decided that in partial modification of this Ministry's letter of even number dated 3/7-11-2000, the increase in rent of sub-standard railway quarters w.e.f. 1-7-99 be withdrawn. The rent for these quarters would therefore continue to be realised at the rates prevailing prior to issue of the letter dated 3/7-11-2000. It has also been decided that in cases where recoveries at enhanced rates have already been effected, no

166

refunds should be made and the excess recovery may be adjusted against the licence fee recoverable in future.

Immediate action may please be taken to give effect to these orders and compliance reported.

SERIAL CIRCULAR No. 151 /2001Circular letter No.P(R)563/III dated 20-8-2001

Copy of Board’s letter No. E[NG]II/2000/RR-1/67 dated 18-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 26-2-2001 quoted therein was circulated as SC No. 81/2001.

Copy of Board’s letter No. E[NG]II/2000/RR-1/67 dated 18-7-2001[RBE No.136/2001]SC No.41 to MC No.32.

Sub: Periodicity of direct recruitment to various posts in Group 'C' categories.***

Attention is invited to the guidelines circulated vide Board's letter of even number dated 26-2-2001 regarding the schedule of indents to be placed for various Group 'C' posts with the Railway Recruitment Boards.

The matter has further been reviewed by the Board, duly keeping in view the cost consideration in the recruitment process. Board have decided that the indents may be placed with the Railway Recruitment Boards only two times a year in the following schedule:

GROUP

CATEGORIES DATE

I NTPC [Matriculation] categories and Skilled Artisans

1st March

II Graduate NTPC categories III English – Hindi stenosIV Assistant Drivers, Motormen 1st Sept. V Diploma holders [PWIs/IOWs/BRIs/DSKs/TXRs/

Apprentice Mechanics / Trainee Chargemen etc., ]

VI Degree holders recruited in Civil, Electrical, Mechanical, S&T and Stores Deptts.

For the categories not covered in the list above, Railway should place one indent per Year on 1st March or 1st September.

SERIAL CIRCULAR NO. 152/2001Circular letter No. P(R) 473/IV dated 20.8.2001

Copy of Board’s letter No. E[W]2001 PS5-9/6 dated 6-7-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[W]2001 PS5-9/6 dated 6-7-2001 (RBE No. 130/2001)

Sub: Condonation of delay in applying for issue of kit pass/settlement pass - Issue of guidelines.

As per items 16(ii) and (iii) of Schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986, Second Edition - 1993, applications for settlement passes should be submitted within one year from the date of retirement (or demise) of railway servant. Delays in deserving cases may be condoned by the General Managers /AGMs, or CPOs/DRMs in case of Group 'C' and "D' employees, but settlement passes should not be issued beyond a period of two years after retirement. Requests for settlement passes to be issued beyond a period of two years are required to be referred to the Ministry of Railways, if considered justified.

2. It is seen that a number of requests for issue of kit pass/settlement pass are being forwarded to the Ministry of Railways for condoning delay in applying for issue of settlement pass. It has now been

167

decided that the delayed cases in consonance with the following guidelines only may be forwarded for consideration of Board.

i) It should now be made compulsory on the part of Railway servant to intimate the Railway administration within one year from the date of retirement if they anticipate any delay, specifying reasons and the period of delay for availing of Kit passes beyond one year from the date of retirement, simultaneously seeking condonation of delay.

ii) Only such cases of delay beyond two years as are genuine and absolutely deserving Board's consideration for condonation of delay may be forwarded to Board.

iii) The cases of condonation of delay on account of continued employment of spouse not exceeding one year from the date of retirement of the spouse as have already been intimated by the retired Railway servants within one year from the date of retirement, may be forwarded for Board's consideration.

iv) The cases of delay on account of re-employment in RCT/RRT and permanent absorption in PSUs and Autonomous Bodies need not be forwarded to Board, since the retired employees are entitled to avail of the facilities extended by these organisations.


SERIAL CIRCULAR NO. 153 /2001.Circular letter No. P ( R) 436/IREM/IV dated 20.8.2001

Copy of Board’s letter No. E[NG]II/99/RR-1/97 dated 22-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 23-6-94 and 4-4-2000 (not 4-4-2001 as mentioned in Board's letter ) quoted therein were circulated as S.C. Nos. 60/94 and 86/2000, respectively.


Sub: Qualification for recruitment to the post of Radiographer Gr.III In scale Rs. 4000-6000.

***

Attention is invited to Para 164(2) of IREM, Vol-I (1989 edition) and Board's letter No. E[NG]II/93/RR-1/7 dated 23-6-94 and E[NG]II/99/RR-1/97 dated 4-4-2001 (ACS No. 98) laying down the qualification for the post of Radiographer Gr.III as follows:

"10+2 with Diploma in Radiography/X-ray Technician/Radiodiagnosis Technology (2 years course) from recognised institute. Science graduate with Diploma in Radiography/X-ray-Technician/ Radiodiagnosis Technology (2 years course) will be preferred."

The matter has been reviewed by the Board and it has been decided that, in partial modification to Board's letter dated 4-4-2001, the qualification for recruitment to the post of Radiographer Grade III will be:

"10+2 with Physics and Chemistry and Diploma in Radiography/X-ray Technician/Radiodiagnosis Technology (2 years course) from recognised institute. Science graduate with Diploma in Radiography/X-ray-Technician/ Radiodiagnosis Technology (2 years course) will be preferred."

Indian Railway Establishment Manual Vol.I, 1989 Edition may also be amended as in Advance Correction Slip No. 121 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I[1989 EDITION]

Chapter- I, Section B, Subsection III - Recruitment & Training.Advance Correction slip No. 121.In para 164(2) substitute the following words in place of "10+2":-

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"Qualification for direct recruitment is 10+2 with Physics and Chemistry"

(Authority Board's letter No. E[NG]II/99/RR-1/97 dated 22-6-2001)

SERIAL CIRCULAR No.154 /2001Circular letter No.P ( R ) 673/I dated 23.8.2001

Copy of Board’s letter No. . E[MPP]2001/19/3-Recomm.31 dated 29-6-2001 together with their letter dated 24-6-97 quoted therein , is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[MPP]2001/19/3-Recomm.31 dated 29-6-2001[RBE No. 125/2001]

Sub: Report of the Railway Safety Review Committee [Part-II] 1998 - Accountability relating to training - Recommendation No. 31

***The Railway Safety Review Committee vide Recommendation No. 31 have recommended as

under:

"Rather than the current obsession with fixing responsibility only for accidents, which are really the end result of a series of failures, IR management must introduce a system of accountability on critical issues relating to discipline, training, quality of workmanship, system, system failures, availability of spares and their quality, reliability of assets and uplifting of staff morale."


In this context, Railways are directed to refer to Board's letter No. E[MPP]97/1/3 dated 24-6-97 and also para 8.2.4 of the Manual on Management of Training wherein it was decided that due publicity may be given t the areas identified as the responsibilities of officers / supervisors, Personnel Department and employees in relation to training and development so that the officers and the supervisors are clear as to their role / responsibility in imparting training to staff. Similarly all employees are to be made aware of their duties and obligations with respect to developing their skills and competency. The above instructions are being reiterated for improving training effectiveness.


Copy of Board's letter No. F(E)III/99/PN1/21 dated 5-7-2001 is forwarded for information, guidance and necessary action. Board's letters dated 5.8.99,26.4.2000 and 28.2.2001 quoted therein were circulated as S.C. Nos. 212/99,110/2000 and 59/2001 respectively.

Copy of Boards letter No. F(E)III/91/PN1/21 dated 5-7-2001 (RBE No. 129/2001)

Sub: Payment of DR to employed family pensioners/ Re-employed pensioners.…

Reference Board’s letter of even number dt. 28.2.2001, it is reiterated that the instructions contained in Board’s letter of even number dated 5.8.99 and clarifications dated 26.4.2000 on the above mentioned subject may be strictly complied with and the pension disbursing authorities may also be advised to ensure strict compliance/observation of these instructions.


Copy of Board's letter No. E[P&A]I-2001/CPC/LE-5 dated 12-7-2001 is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E[P&A]I-2001/CPC/LE-5 dated 12-7-2001 (RBE No. 133/2001)

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Sub: Grant of earned leave to Railway servants.…

Attention is drawn to the provisions contained in Rule 503 of Indian Railway Establishment Code, Volume I 1985 Edition ( Reprint Edition 1995), according to which leave cannot be claimed by a Railway servant as a matter of right. The authority competent to grant leave could refuse or revoke any kind of leave keeping in view the exigencies of the public service. In this regard it is reiterated that these provisions have been made with a view to avoid situations where leave has to be sanctioned to all the employees applying for leave, as depletion of staff cannot be permitted beyond a certain limit in the larger interest of the establishment.

As indicated in the Railway Ministry’s decision below Rule 503 ibid, these provisions are not to be used as a tool to abridge the leave entitlement of the staff; rather it is desirable in the interest of efficiency, that the employees take, leave at suitable intervals and return to work keen and refreshed.

In this context, the Department of Personnel and Training have recently issued instructions that the leave sanctioning authorities may encourage government servants to take leave periodically, preferably annually, and in cases where all the employees seeking leave cannot, in the interest of public service , be granted the same at the same time, the leave sanctioning authorities should draw a phased programme for the grant of leave to the applicants in turn with due regard to the priority of claims to leave, at the same time ensuring presence of adequate number of staff so that no dislocation in the normal working of the establishment is caused. Leave, should not ordinarily be denied to any employee, especially in the last 10 years of his/her career.

As availing of leave by the Railway servant, periodically is in the interest of the Railways as well as the Railway servants, keeping in view the instructions of Department of Personnel and Training as highlighted in para 3 above, the concerned departments should further streamline the leave sanctioning procedure and chalk out an annual leave programme ensuring at the same time smooth and efficient functioning of the establishment.


SERIAL CIRCULAR No. 157 /2001Circular letter No.P(R) 96/1 dated 23.8.2001

Copy of Board’s letter No. E[MPP]2000/6/5 dated 11-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 12-6-2001 quoted therein was circulated as SC No. 134/2001.

Copy of Board’s letter No. E[MPP]2000/6/5 dated 11-7-2001 [RBE No. 134/2001]

Sub: Apprentices Act, 1961 – Payment of stipend to the Engineering Graduates/Diploma Holders – Increase in the rate of –

****In continuation of Board’s letter of even number dated 12-6-2001 it has been decided that the

apprentices under the category Engineering Graduates/Diploma Holders should be paid stipend with effect from 18th May, 2001 at the revised rates as notified in the Ministry of Labour’s notification No. DGET-23(1)/2000-AP dated 18-5-2001 published in Gazette of India Extraordinary (copy of the notification is enclosed) the expenditure should be met from within the existing Budget allotment.

Board’s instructions relating to raising debits to Ministry of Human Resources Development as issued vide letter No. E[MPP]93/6/2 dated 26-7-95 will hold good in the instant case.


SERIAL CIRCULAR NO.158 / 2001Circular letter No.P(R)

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Copy of Board's letter No. E(G)2001/FE1-4 dated 6-7-2001 is forwarded for information, guidance and necessary action. Board's letter dated 29-4-88 quoted therein was circulated as S.C. No. 52 /99.

Copy of Boards letter No. E(G)2001/FE1-4 dated 6-7-2001 (RBE No. 131/2001)

Sub: Recommendation No.67 of the Railway Accident Enquiry Committee – inclusion of Institution of Permanent Way Engineers (India) in the list of recognised Institutes.

…

Ministry of Railways have decided that Institute of Permanent Way Engineers (India) G-11, Railway Board, Rail Bhavan, Raisina Road, New Delhi 110 001, Tel: Railway 843272, 83-2884, MTNL: 3387915, 3303272, FAX: 011-3387915, be incorporated at the end of Annexure-A circulated vide Board’s letter No.E(G)83 FE1-4 dated 29.4.88. This will entitle Railway officials to 90% re-imbursement of annual membership fee towards membership of Institution of Permanent Way Engineers subject to all other conditions stipulated under extant orders.



Copy of Board’s letter No. E[G]97QR1-28 dated 12-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 12-2-2001 quoted therein was circulated as SC No. 46/2001.

Copy of Board’s letter No. E[G]97QR1-28 dated 12-7-2001 [RBE No. 135/2001]

Sub: Retention of railway accommodation at the previous place of posting in favour of the officers/staff posted to New Zones.

***Reference Board’s letter of even number dated 12-2-2001 on the above noted subject.

The question of retention of quarter at the previous place of posting and regulation of the rent therefor by officers/staff posted to the new Zones prior to 31-3-2001 has been further considered by Board and it has been decided that the retention beyond 31-3-2001 will be regulated in terms of extant orders as in the case of permanent transfer, i.e., 2 months on normal rent and, on request by the employee, on educational or sickness account, the period of retention of Railway accommodation may be extended for a further period of 6 months on payment of special licence fee.



Copy of Board's letter No. E(NG)II/2001/RE-1/4 dated 16-7-2001 is forwarded for information, guidance and necessary action. Board’s ltrs. dt. 21-4-89 & 28-11-2000 quoted therein were circulated as SC Nos: 128/89 & 10/2001, respectively.

Copy of Board’s letter No. E(NG)II/2001/RE-1/4 dated 16-7-2001 (RBE No. 137/2001)

Sub: Ad-hoc promotion to surplus staff.…

As an incentive to the surplus staff, to induce them to take up posts at a new Station where new assets/activities have come up, Board have decided to grant one ad-hoc promotion to them if vacancies are available and the surplus staff meet the qualifying criteria.

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2. While allowing such ad-hoc promotion to the surplus staff, the seniors will first be given opportunity to exercise option to join the new place of activity. If they give their unwillingness, then the same opportunity will be extended to the juniors.

3. The proposed benefit of ad-hoc promotion will be extended only up to the next higher grade from the substantive grade presently held by the surplus staff. Such benefit will be allowed, only if higher grade posts are available in the new unit, where the surplus staff are intended to be redeployed. This will, however, not be applicable in the case of surplus staff redeployed from one Unit to another within the same Station. This benefit will be given , provided no one in the immediate feeder grade below is awaiting promotion in the new Unit.

4. The above incentive will be extended to the surplus staff within the broad framework of instructions issued under Board’s letter No.E(NG)-II/84/RE-1/10 dated 21.4.1989, as well as the Board’s letter No.E(MPP)/99/1/75 dated 28.11.2000.


Copy of Board's letter No. E(GP)2000/2/84 dated 25.7.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 30.1.2001 quoted therein was circulated as S.C.No.34/2001.

Copy of Boards letter No. E(GP)2000 /2/84 dated 25.7.2001 (RBE No.138 /2001)

Sub: Selection to Group ‘B’ posts of Stenographers provided to the specified SAG and higher grade Officers.

Ref: Board’s letter No.E(GP)2000/2/84 dated 30.1.2001.…

The procedure for filling up the Group ‘B’ posts of Stenographers in Grade Rs.8000-13500 and in grade Rs.7500-12000 was circulated vide Board’s letter under reference. After careful consideration of representations/suggestions received from the recognized Labour Federations, Indian Railway Promotee Officers Federation and the Railways, the Board have decided as follows:

1. Promotion to Grade Rs.7500-12000

1.1 There will be no LDCE in the case of promotion to grade Rs.7500-12000. All the posts in this grade will be filled by the normal process of selection, as prescribed for filling up of 70% vacancies in Group B posts in other Departments.

1.2 The requirement of test of stenographic ability, mentioned in para 2(i) of Board’s letter under reference, may be dispensed with. The selection shall comprise of written test, viva voce and assessment of Record of Service.

The qualifying marks for written test and viva voce and record of service shall be as under:Max. Marks Qualifying marks

(i) Written test of one paper 150 90(ii) Viva voce 25} (iii) Record of service 25} 30

( including at least 15 marks in the record of service)

1.3 The written test for promotion to Group ‘B’ post in grade Rs.7500-12000 will be based on the syllabus, a copy of which is enclosed. The questions will be set by the Principal HOD of Personnel Department and evaluated by another SAG officer of the Personnel Department.

1.4 Integrated seniority list, for determination of Zone of consideration, of all Stenographers in the eligible grades will be drawn by each Zonal Railway Headquarters for the selection. The integrated seniority will be based on the date of regular appointment to the grade Rs.6500-10500, followed by

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date of regular appointment in grade Rs.5500-9000 and then followed by date of regular appointment in grade Rs.5000-8000. The selection will be processed by the Personnel Branch in the Headquarters for the posts in the entire Zonal Railway including the posts in the Divisions, Workshops etc.

1.5 All the extant instructions in respect of selection to 70% vacancies in Group ‘B’ regarding reservation for SCs/STs will apply. The post will be treated as “non-safety” for reservation purposes.

1.6 The posts in grade Rs.7500-12000 are required to be created by upgrading an equal number of posts in the grade Rs.6500-10500, resulting in a reduction in the number of posts in the latter grade. In case, Stenographers in grade Rs.5000-8000 or Rs.5500-9000 are promoted to the grade Rs.7500-12000 superseding those in grade Rs.6500-10500, some of the present incumbents in grade Rs.6500-10500 may become surplus. In such cases, the surplus staff who are regularly appointed in grade Rs.6500-10500 should not be reverted but retained in the same grade treating the grade as personal to them.

1.7 Since the promotions to the grade Rs.7500-12000 are adhoc in nature for the present, the occasion for exercising the option as prescribed in Para 3 of Board’s letter dated 30.1.2001 would not arise at present. The option may be obtained from the empanelled Stenographers only after the promotion is made regular. Till such time they are made regular in grade Rs.7500-12000 of Stenographers, they will continue to be eligible for consideration for promotion to the post of APO. However, within one month of being made regular, they will have to exercise the option of remaining in the panel of Stenographer grade Rs.7500-1200 and this option will be final. If an employee after being empanelled opts out, the next qualified candidate should be placed on the panel with the approval of the GM duly observing the rules and orders for reservation for SC/ST candidates.

1.8 If an employee gets empanelled as APO while he/she is working as ad hoc Stenographer in Group B, he/she will exercise the option to remain in the panel of APO within one month of such empanelment and this option will be final.


1. Para 2(ii) of Board’s letter No.E(GP)2000/2/84 dated 30.1.2001 may be replaced with the following provision:

“ The posts in grade Rs.8000-13500 may be filled from amongst the Stenographers who are in grade Rs.7500-12000 with minimum one year of non-fortuitous service in the grade and volunteer for the post. Suitability for the post shall be assessed through personal interview and assessment of record of service only, by the Additional General Manager. Those found suitable will be appointed to the grade with the approval of General Manager. The selection for this post will be processed by the Personnel Branch. Till such time candidates with minimum one year’s non-fortuitous service in grade Rs.7500-12000 are available, the posts in grade Rs.8000-13000 may be operated in the lower grade of Rs.7500-12000”.

3. Para 4 of Board’s letter dated 30.1.2001 may be replaced by the following provision.

“The promotion to grade Rs.7500-12000 and grade Rs.8000-13500, as per procedure prescribed above, shall be adhoc in nature till such time the Recruitment Rules prescribing the procedure for filling up these posts on regular basis are notified in consultation with UPSC.

Enclosure to Board’s letter No.E(GP)/2000/2/84 dated 25.7.2001 (RBE No.138/2001)

SYLLABUS FOR THE WRITTEN TEST FOR SELECTION FORPROMOTION TO THE POST OF PRIVATE SECRETARY

(GRADE Rs.7500-12000)

Total Marks – 150 Qualifying Marks - 90

1. Maintenance of records, Service Book, Personal Files etc.2. Office Procedure – Receipt and Despatch, Docketting, Noting and drafting.3. Writing and Maintenance of Confidential Reports.4. Monitoring and Disposal of VIP reference from Ministers, MPs, MALs etc/5. Grievance handling Machinery and Redressal of Grievances.

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6. Official Language Policy and Rules.7. Leave Rules8. Classification of Services.9. Pay scales and principles of pay fixation.10. Recruitment Policy11. Rules of Reservation for SC/ST/OBC12. Compassionate Appointment13. Policy of Promotion.14. Types of Pay, types of allowances, TA Rules.15. Pass Rules16. Various types of Advances and their eligibility conditions. 17. Training of Officers and Staff, Training Institutes, Zonal Training Schools.18. Railway Servants (Discipline & Appeal) Rules, Railway Service Conduct Rules,Schedule of Disciplinary Powers.19. Schedule of Powers in Establishment matters.20. Staff Welfare – Staff Benefit Fund, Consumer Cooperative Societies, Medical Assistance, Educational Assistance, Housing etc.21. Retirement benefits under SRPF and Pension Rules.

NOTE:1. There will be only one paper. Time allowed for answering shall be 3 hours.2. The questions to be set, out of the subjects mentioned in the syllabus, should have a practical bias, i.e. it should be designed to test the knowledge of candidates, which is required in the day-to-day work as Private Secretaries and their ability to tackle the practical problems they are likely to face.3. 10% of the total marks should be set apart for the question(s) on Official Language Policy & Rules. While the employees should be encouraged to attempt the questions on official language policy and rules, the questions should not be compulsory. Questions on official language policy and rules may be set by or in consultation with Mukhya Rajya Bhasha Adhikari.


Copy of Board's letter No. E(MPP)2001/1/25 dated 18.7.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 21-4-89 and 28-11-2000 quoted therein was circulated as SC Nos. 128/89 and 10/2001.

Copy of Boards letter No. E(MPP)2001/1/25 dated 18.7.2001 (RBE No.139 /2001)

Sub: Redeployment of surplus staff in RPF.…..

The matter regarding re-deployment of “surplus staff belonging to departments other than RPF” to RPF has been under consideration of Board. It has now been decided that surplus staff fulfilling the following criteria may be re-deployed in the constabulary categories of RPF:

The conditions regarding physical standards, age and Educational qualification as laid down in Rules 47 and 48.2 of the RPF Rules 1987 are fulfilled subject to relaxation in the age to 35 years for the purpose of redeployment.

The physical efficiency tests as laid down in Board’s letter No.86/Sec.(E)/RC-3/6 dated 25.9.96 is passed.

2. The screening committee for redeployment must have a personnel officer as one of the members.

3. Requisite training of surplus staff re-deployed in RPF will be held in the respective RPF training centres on IR.

4. The seniority of surplus staff re-deployed in RPF will continue to be guided by Board’s letter No.E(NG)II-84/RE-1/10 dated 21.4.89.

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5. While re-deploying surplus staff in RPF item No.XI(1) and XII of Board’s letter No.E(MPP)99/1/75 datd 28.11.2000 may also be kept in mind. This issues with the approval of DG/RPF.

Early action may be taken to re-deploy surplus staff expeditiously in the light of these instructions.

SERIAL CIRCULAR NO. 163/2001Circular letter No P(R)473/IV dated 23.8.2001

Copy of Board’s letter No.E(W)/2000/PS5-1/35 dated 23.7.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 12.1.2001 and 19.4.2001 quoted therein were circulated as S.C.No.29/2001 and 91/2001, respectively.

Copy of Board’s letter No.E(W)/2000/PS5-1/35 dated 23.7.2001.

Sub: Issue of Widow Pass to next year account.***

In terms of letter of even number dated 12.1.2001 and 19.4.2001 one set of pass may be issued to serving/retired railway employees 60 days in advance of the current year from date of issue for journeys commencing in the next year debiting the same in the next year’s account. AIRF has made a demand that issue of pass 60 days in advance may also be extended in case of widow pass.

In terms of item (ii) under Category No.3 of Schedule V of Railway Servants (Pass) Rules, terms and condition for issue of widow pass are the same as are applicable to privilege passes. In the circumstances widow pass on request may be issued 60 days in advance of the current year from the date of issue of journeys commencing in the next year duly debiting such issue of pass to the next year’s account. The validity of the pass will be of 3-4 months as the case may be from the date of issue.

SERIAL CIRCULAR No. 164/2001Circular letter No.P ( R) 648/CAT/III dated 28.8.2001

Copy of Board’s letters No. E[G]82 LL2-2(A) dated 20-4-2001 together with Board’s letter No. E[G]82 LL2-2(A) & E[G]82 LL2-2(B) dated 4-6-92 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[G]82 LL2-2(A) dated 20-4-2001 [RBE No. 78 /2001]

ORDER

Senior Personnel Officer & Divisional Commercial Manager may also be included in the schedule contained in Board's letter No. E[G]82 LL2-2(A) & E[G]82 LL2-2(B) dated 4-6-92 as item No. 88 & 89 respectively.

Copy of Board’s letter No. E[G]82 LL2-2(B) dated 20-4-2001 [RBE No. 79 /2001]

ORDER

Senior Commercial Manager may also be included in the schedule contained in Board’s letter No.E(G)/82 LL-2(A) and E(G)/82 LL2-2(B) dated 4.6.92 as item no. 90.

Copy of Board’s Lr.No.E(G)/82-LL2-2(A) dated 4.6.1992(RBE 91/92)ORDER

S.O. In exercise of the powers conferred y Rule I of Order XXVII of the First Schedule to the Code of Civil Procedure, 1908 (5 of 1908) and in supersession of the notification of the Government of India in the Ministry of Railways (Railway Board) number GSR 198, dated the 21st February 1983, except as

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respects things done or omitted to be done before such supersession, theCentral Government hereby appoints.

i) the officers mentioned in the schedule annexed hereto as persons by whom plaints and written statements in suits in any court of Civil jurisdiction by or against the Central Government in respect of the Railway Adminisration shall be signed

ii) those of the officers referrd to in clause (I) who are acquainted with the facts of the case, as persons by whom such plaints and written statements shall be verified.


Copy of Board's letter No. E(D&A)97 RG 6-72 dated 28.5.2001 together with Board’s letter dated 9-8-88 quoted therein is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E(D&A)97 RG 6-72 dated 28.5.2001 (RBE No.99 /2001)

Sub: Decisions taken on file in disciplinary cases – question whether such decisions are to be treated as final even though not communicated to the charged officials.

…Attention of the railways is invited to instructions contained in this Ministry’s letter

No.E(D&A)88 RG 6-103 dated 9.8.88 on the above subject which inter alia provide that the decision recorded on the file by the disciplinary authority is not final and can be changed by his successor if the previous incumbent has relinquished the charge before communicating his decision to the charged official.

2. The matter has since been examined further in consultation with the Department of Personnel & Training and the Ministry of Law and it is clarified that the principle laid down in this Ministry’s letter of 9.8.88 as brought out above will be applicable only in those cases where the disciplinary authority is the Head of the State, i.e., the President of India or the governor of the State concerned, as the case may be. In cases where the disciplinary authority is the one prescribed under the RS(D&A) Rules ( other than the President) , the decision recorded on the file by that authority even if not communicated shall be final and cannot be changed by that authority himself or by his successor-in-office. The decision taken by the disciplinary authority ( other than the Head of the State) is a judicial decision and once it is arrived at, it is final.

3. It is clarified that if the decision recorded on the file could not be communicated to the charged official by the authority who had recorded the said decision, the successor disciplinary authority will merely act in the role of a communicator of the decision already taken by his predecessor.

4. It is also clarified that the principle laid down in para 2 above shall be applicable only to the decision recorded at the conclusion of the disciplinary proceedings i.e, the final orders passed in the case by the disciplinary authority. It shall not apply where the disciplinary authority proposes to disagree with the advice of the CVC or to the decision recorded by the disciplinary authority before referring the case to the UPSC for advice. These decisions are provisional in nature and can therefore, be modified by the same authority or the successor disciplinary authority, before a final decision is recorded and communicated to the charged official.

SERIAL CIRCULAR NO. 166/2001Circular letter No. P(R)673/II dt. 31.8.2001

Copy of Board's letter No.E(MPP)/99/3/6 dated 10.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(MPP)/99/3/6 dated 10.7.2001 Sub: List of training centres on Indian Railways.

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In continuation of Board’s letter of even number dated 18.6.99, Ministry of Railways have agreed to include “Personnel Training Centre/Jodhpur after S.No.123 of the Annexure “A” of Board’s letter quoted above and the “Drivers” Training Centre(Loco)Asansol/ER” at S.No.84 stands deleted as the same training centre figures at S.No.30 as well. A revised list of the training centres is attached.

In view of the above “Personnel Training Centre, Jodhpur”, now figures at S.No.123. This centre, apart from training Northern Railway Personnel staff, should cater to the training needs of DCW, DLW and RCF as well.

The Ministry of Railways have decided to modify the “Manual on Management of Training “(Edition),1998) as per the Correction Sli[p No.4/2001 enclosed.

This has the approval of Board(MS) subject to the condition that existing facilities are proposed to be uitlised and no additional financial implications are einvolved.

MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)Advance Correction Slip No.4/2001

Appendix-I of the Manual on Management of Training ( Edition 1998) may be replaced with the attached list.

(Authority: Board’s letter No.E(MPP)/99/3/6 dated 10.7.2001)1. Zonal Training. Centre/ Bhusawal/CR.2. Zonal Training. Centre/ Bhuli/ER3. Zonal Training. Centre/Chandausi/NR4. Zonal Training. Centre/Muzaffarpur/NER5. Zonal Training. Centre/ADPJ/NFR6. Zonal Training. Centre/Trichy/SR7. Zonal Training. Centre/Moula-ali/SCR8. Zonal Training. Centre/Sini/SER9. Zonal Training. Centre/Udaipur/WR10. Supervisors’ Training Centre/Jhansi/Cr11. Supervisors’ Training Centre/Kanchearapara/ER12. Supervisors’ Training Centre/Lucknow/NR13. Supervisors’ Training Centre/Gorakhpur/NER14. Supervisors’ Training Centre/New Bongaigon/NFR15. Supervisors’ Training Centre/Bangalore/SR16. Supervisors’ Training Centre/Secunderabad/SCR17. Supervisors’ Training Centre/Kharaghpur/SER18. Supervisors’ Training Centre/Ajmer/WR19. S&T Training Centre,Ghaziabad, NR20. S&T Training Centre,Podanur, SR21. S&T Training Centre,Sabarmati/WR22. S&T Training Centre, KGP/SER23. S&T Training Centre, Gorakhpur, NER24. S&T Training Centre,Byculla, CR25. S&T Training Centre,Liluah, ER26. S&T Training Centre, Pandu, NFR27. S&T Training Centre, Moula-ali,SCR28. S&T Training Centre,Malda, ER29. Electrical TrainingCentre,Thakurli/CR30. Electrical Training Centre,Asansol/ER31. Electrical Training Centre,Kanpur/NR32. Electrical Training Centre,Ghaziabad/NR33. Electrical Training Centre,GKP/NER34. Electrical Training Centre,Avadi/SR35. Electrical Training Centre,Vijayawada/SCR

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36. Electrical Training Centre,Lallaguda/SCR37. Electrical Training Centre,Tatanagar/SER38. Electrical Training Centre,Rourkela/SER39. Electrical Training Centre,Baroda/WR40. Electrical Training Centre,Mahalaxmi/WR41. Civil Engineering Training Centre, Kanpur/NR 42. Civil Engineering Training Centre,Allahabad/NR43. Civil Engineering Training Centre, Tambram/SR.44. Civil Engineering Training Centre,Kachiguda, SCR. 45. Civil Engineering Training Centre, Guntakal, SCR.46. Technical Training Centre/CLW/Chittarajan47. Technical Training Centre/DCW/Patiala.48. Technical Training Centre/DLW/Varanasi.49. Technical Training Centre/ICF/Perambur.50. Technical Training Centre/RCF/Kapurthala.51. Technical Training Centre/WAP/Bangalore.52. Jagjivan Ram RPF Training Centre/NR/Lucknow.

OTHER TRAINING CENTRES

1. Area Training Centre/Kalyan/Cr2. Area Training Centre/Jhansi/CR3. Area Training Centre/Damoh/Cr4. Area Training Centre/Bhusawal/CR5. Area Training Centre/Ajni/CR6. Area Training Centre/Kacheguda/SCR7. Area Training Centre/Lower Parel/WR8. Area Training Centre/Bandra/WR9. Area Training Centre/Ajmer/WR10. Area Training Centre/Bandikui/WR11. Area Training Centre/Junagadh/WR12. Area Training Centre/Kota/WR13. Area Training Centre/Baroda/Mhow/WRR14. Area Training Centre/Valsad/WR15. Area Training Centre/Baroda/WR16. Basic Training Centre(C&W)/Ajni/CR/17. Basic Training Centre (C&W)/Matunga/CR18. Basic Training CentreC&W)/Mumbai/CR19. Basic Training Centre (C&W)/Bhusawal/CR20. Basic Training Centre (Elec.)/Matunga/CR21. Basic Training Centre(loco)/Bhusawal/CR22. Basic Training Centre(loco)/Jhansi/CR23. Basic Training Centre(C&W)/Jhansi/CR24. Basic Training Centre(loco)/Parel/CR25. Basic Training Centre(Loco)/Jabalpur/CR26. Basic Training Centre(Diesel)/Kurla/CR27. Basic Training Centre/Manmad/CR28. Basic Training Centre/Nasik/CR29. Basic Training Centre/Mew Katni/CR30. Basic Training Centre/Jamalpur/ER31. Basic Training Centre/Jodhpur/NR32. Basic Training Centre/Bikaner/NR33. Basic Training Centre(C&W)/AMV/Lucknow/NR34. Basic Training Centre(C&W)/Amritsar/NR35. Basic Training Centre/Jagadhari/NR36. Basic Training Centre/Gorakhpur/NER37. Basic Training Centre/Izatnagar/NER38. Basic Training Centre/Erode/SR39. Basic Training Centre/Perambur/SR40. Basic Training Centre/Guntapalli/SCR41. Basic Training Centre/Hubli/SCR42. Basic Training Centre/Lallaguda/SCR

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43. Basic Training Centre/Vijayawada/SCR44. Basic Training Centre (C&W)/Ajmer/WR45. Basic Training Centre (C&W)/Klower Parel/WR46. Basic Training Centre/Dahod/WR47. Basic Training Centre/Kota/WR48. Basic Training Centre (Loco)/Ajmer/WR49. C&W Training Centre/Tikiapara/ER50. C&W Training Centre/Dhanbad/ER51. C&W Training Centre/Ambala/NR52. C&W Training Centre/Ghaziabad/NR53. C&W Training Centre/Allahabad/NR54. C&W Training Centre/Amritsar/NR55. C&W Training Centre/GMC/Kanpur/NR56. C&W Training Centre/Rewari/NR57. C&W Training Centre/Jagadhari/NR58. C&W Training Centre/Lucknow/NR59. C&W Training Centre/Miraj/SCR60. C&W Training Centre/Dharwar/SCR61. Permanent Way Training Centre/Dhanbad/ER62. Permanent Way Training Centre/Mugalsarai/ER63. Permanent Way Training Centre/Sadulpur/NR64. Permanent Way Training Centre/Samli/NR65. Permanent Way Training Centre/Allahabad/NR66. Permanent Way Training Centre/Haridwar/NR67. Permanent Way Training Centre/Jagadhari/NR68. Permanent Way Training Centre/Jalandhar/NR69. Permanent Way Training Centre/Jodhpur/NR70. Permanent Way Training Centre/Lucknow/NR71. Permanent Way Training Centre/Palghat/SR72. Permanent Way Training Centre/Villupuram/SR73. Transportation Training Centre/Ferozpur/NR74. Transportation Training Centre/Jodhpur/NR75. Transportation Training Centre/KIA/NR76. Transportation Training Centre/Kurushetra/NR77. Transportation Training Centre/Lucknow/NR78. Transportation Training Centre/Shajahanpur/NR79. Transportation Training Centre/Subedaganhj/NR80. Transportation Training Centre/Erode/SR81. Transportation Training Centre/Villupuram/SR82. Transportation Training Centre/Shoranur/SR83. Transportation Training Centre/Adra/SER84. Diesel Drivers’ Training Centre/Jamalpur/ER85. Electric Drivers’ Training Centre/Asansol/ER86. Divisional Training Centre/Moradabad/NR87. Diesel Traction Training Centre/New Katni/CR88. Diesel Traction Training Centre/Patratu/ER89. Diesel Traction Training Centre/Mughalsarai/NR90. Diesel Traction Training Centre/AMV/Lucknow/NR91. Diesel Traction Training Centre/BGKT/Jodhpur/NR92. Diesel Traction Training Centre/Ludhiana/NR93. Diesel Traction Training Centre/SSB/Delhi/NR94. Diesel Traction Training Centre/TKD/Delhi/NR95. Diesel Traction Training Centre/Gonda/NER96. Diesel Traction Training Centre/Malda/NFR97. Diesel Traction Training Centre/Guwahati/NFR98. Diesel Traction Training Centre/Siliguri/NFR99. Diesel Traction Training Centre/Ponmalai/SR100. Diesel Traction Training Centre/Kazipet/SCR101. Diesel Traction Training Centre/Guntakal/SCR102. Diesel Traction Training Centre/Rajmundry/SCR103. Diesel Traction Training Centre(NG)/Nagpur/SER104. Diesel Traction Training Centre/Ratlam/WR

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105. Diesel Traction Training Centre/Abu Road/WR106. Diesel Traction Training Centre/Sabarmati/WR107. Diesel Traction Training Centre/Mahalaxmi/WR108. Diesel Traction Training Centre/Bandra/WR109. Motorman Training Centre/Kalyan/CR110. Motorman Training Centre/Perambur/SR111. Electrical Training Centre/Perambur/SR112. Traction Training Centre/Tambaram/SR113. TRD Training Centre/Chakradharur/SER114. Electrical Training Centre/Bilaspur/SER115. RPF Training Centre/Kurduwadi/CR116. RPF Training Centre/Dhanbad/ER117. RPF Training Centre/Gorakhpur/NER118. RPF Training Centre/Digboi/NFR119. RPF Training Centre/Trichy/SR120. RPF Training Centre/Moula-Ali/SCR121. RPF Training Centre/Midnapore/SER122. RPF Training Centre/Valsad/WR123. Personnel Training Centre,Jodhpur/NR124. Thermit Welding Training Centre/Lucknow/NR

SERIAL CIRCULAR No.167 /2001Circular letter No.P ( R) 676/I dated 4.9.2001

Copy of Board’s letter No. E[NG]I-99/TR/18 dated 19-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 17-5-2001 quoted therein was circulated as SC No. 111/2001.

Copy of Board’s letter No. E[NG]I-99/TR/18 dated 19-7-2001[RBE No. 141/2001] SC No. 14 To MC No. 24.

Sub: Derailment of 2410 Up Gondwana Express from Hajrat Nizamuddin to Bilaspur on Up line between Ballabgarh and Asaoti Station of Tughlakabad - Mathura electrified B.G . Section of Jhansi Division of Central Railway on 31-8-98.

***Reference Board’s letter of even number dated 17-5-2001 on the above subject,

conveying that review of performance of Supervisors directly connected with Safety of trains operation, after a stay of 5 years in the same place of posting, may be carried out and a decision taken based on their past performance, as to whether their continuance in the same place is desirable or not, on merit of each case.

2. It is clarified that only the Supervisors in grade Rs. 5000-8000 and above are intended to be covered by the term Supervisors mentioned in the above instructions.


Copy of Board’s letter No.E(NG)/I-2000/SR6/20 dated 22.6.2001 is forwarded for information guidance and necessary action. Board’s letter dated 24.4.2001 quoted therein was circulated as S.C.No.100/2001.

Copy of Board’s letter No.E(NG)I-2000/SR6/20 dated 22.6.2001 (RBE No.120/2001).

C O R R I G E N D U M

Sub: Fixation of panel seniority – Accounts Deptt

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Ref: This Ministry’s letter of even number dated 24.4.2001.…..

The first para of Board’s letter under reference may be amended to read as “Reference Northern Railway’s letter No.95/ADMN/B/7/G.LIST/JAA dated 3.10.2000 and PNM/NFIR item No.42/2000 on the above subject”.


Copy of Board's letter No. E(MPP)2001/19/3-Recomm/36 dated 29.6.2001 is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E(MPP)2001/19/3-Recomm.36 dated 29.6.2001 (RBE No.126/2001)

Sub: Report of the Railway Safety Review Committee (Part II)1998 -Performance of the trainers and availability of infrastructure in the training centres – Recommendation No.36.

….The Railway Safety Review Committee vide Recommendation No.36 have recommended as

under:

“IR should have a central training cell manned y a multi disciplinary team of selected individuals specialized in training. The cell should be entrusted with the responsibility of designing training courses, preparing standard lesson plans and training material. It should arrange for producing audio-visual training material with the assistance of specialized agencies. At Zonal level the performance of the trainers and availability of infrastructure and training aids in thtraining institutions should be monitored by Additional General Manager personally”.

The above recommendation has been accepted by Railway Board with reference to monitoring of the performance of training/trainers by Additional General Managers. The issue of having a Central training cell is still under consideration.

2. In this context the Railways are directed that henceforth the Additional General Manager will personally monitor the performance of the trainers and availability of infrastructure and training aids of all the training centres/institutions on your railway.

29. The Ministry of Railways have decided that the Manual on Management of Training 1998 may be amended as per the attached Advance Correction Slip No.3/2001.

MANUAL ON MANAGEMENT OF TRAIING (JUNE 1998)


Para 4.2.1. below para 4.2. under item No.4 of the Manual on Management of Training (June 1998) may be inserted as under:

1. Additional General Manager will personally monitor the performance of the trainers and availability of infrastructure and training aids of all the training centres/institutions on the Railway.

(AUTHORITY: Board’s letter No.E(MPP)/2001/19/3-Recom.35 dated 2.6.2001).


Copy of Board’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001(RBE No.149/2001) (S.C.No.3 to MC No.25).

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Sub: Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act, 1995 – Absorption of disabled/medically Decategorised staff in alternative employment- Amendment to IREM.

…..The question whether a Railway Servant, against whom malingering is established in terms of

Note (ii) below para 512(2) of Indian Railway Medical Manual, will be entitled to absorption in alternative employment as per Chapter XIII of Indian Railway Establishment Manual Vol.I 1989 has been considered by the Ministry of Railways. It has been decided that, if a person has been declared a malingerer in terms of Note (ii) below para 512 ibid, he will not be entitled to the benefit of the scheme framed pursuant to Section 47(1) of the Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation), Act, 1995 for absorption in alternative employment of medically decategorised Railway servants.

The Indian Railway Establishment Manual may be amended as in the ACS No.122 enclosed.

Encl:ACS No.122

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I(REVISED EDITION 1989)

Chapter XIII – Absorption of Medically Incapacitated Staff in Alternative Employment.


Substitute the following for the existing Para 1311:-

“1311 Other types of Cases

(i) The staff who get their Cases recommended for a change of category on medical grounds will not get the benefit of these rules, but will be treated as staff transferred on their own request.

(2) The staff declared as malingerer in terms of Note(ii) below para 512(2) of Indian Railway Medical Manual will also not be covered by these rules. They will continue to be governed by the provisions in the IRMM ibid”.

AUTHORITY:Note (ii) below Para 512 (2) of Indian Railway Medical Manual and Ministry of Railway’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001).

SERIAL CIRCULAR NO. 171/2001Circular letter No. P(R)500/XVII dated 5.9.2001

Copy of Board’s letter No.94/TC/RCT/2-2/Pt dated 6.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.94/TC/RCT/2-2/Pt dated 6.7.2001

Sub: Dearness Relief on Pension admissible to retired Chairman, Vice-Chairman and Members of Railway Claims Tribunal.

` …..

In terms of GSR 733 (E) dated 21.9.2000, and GSR 386 (E) dated 25.5.2001 the maximum pension earned by the Chairman, Vice-Chairman and Members for the service rendered by them in RCT shall not exceed Rs.23,580/- per annum subject to the condition that the aggregate amount of pension payable under this rule, together with the amount of any other pension including commuted portion of pension, if any drawn or entitled to be drawn, while holding office in the Tribunal, shall not exceed Rs.1,56,000/- per annum i.e. Rs.13,000/- per month. The amount of pension admissible shall be treated as basic pension. Accordingly, the retired Chairman, Vice-Chairman and Members of RCT shall be entitled to draw dearness relief on the amount of basic pension not exceeding Rs.13,000/- per month, at the rate as announced by the Department of Pension and Pensioner’s Welfare from time to time. It is clarified that dearness relief is not to be reckoned for the purpose of working out the ceiling. This would be payable at the rates applicable from time to time as per DOP&PW’s orders.

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This issues with the concurrence of Finance Directorate of Railway Board.

SERIAL CIRCULAR No. 172 /2001Circular letter No.P(R)563/III dated 07.9.2001

Copy of Board’s letter No. E[SPORTS]2000/POLICY/2 dated 11-7-2001 together with their letter dated 25-6-82 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[SPORTS]2000/POLICY/2 dated 11-7-2001

Sub: Recruitment of sportspersons – relaxation of Educational qualifications – clarification.

****In terms of extant instructions it has been stipulated that the minimum educational

qualifications for recruitment to Group ‘C’ Non-Technical Popular Categories of posts other than ASMs and Guards should be pass in matriculation or equivalent with a minimum of 50% marks in the aggregate. Some Zonal Railways have sought clarifications whether this will also apply for considering the appointment of sportspersons on the Railways against sports quota.

2. In this connection attention is invited to instructions contained in Board’s letter No. E[NG]II-81/RSC/25 dated 25-6-82 wherein it was clarified that for recruitment to Non-Technical Popular Categories of posts other than ASMs and Guards against sports quota the minimum of 50% marks in matriculation need not be insisted upon and candidates possessing a pass in matriculation may also be appointed provided the other prescribed conditions are satisfied in their case.

3. It is, therefore, clarified that the instructions contained in Board’s letter dated 25-6-1982, mentioned in para 2 above should follow for considering the appointment of sportspersons against sports quota.

SERIAL CIRCULAR NO. 173 /2001Circular letter No.P(R)473/IV dated 19.9.2001

Copy of Board's letter No.E(W)/2001/PS 5-1/9 dated 2.8.2001 is forwarded for information, guidance and necessary action. Board's letter dated 29.3.2001 and 7.6.2001 quoted therein were circulated as S.C.No.75/2001 and 145/2001 respectively.

Copy of Board's letter No.E(W)/2001/PS 5-1/9 dated 2.8.2001

Sub: Entitlement for travel in Rajdhani/Shatabdi trains - Affixing Rubber stamp on the Pass/PTO

…..

Policy instructions regarding travel by Rajdhani/Shatabdi trains were issued vide Board's letter No.98 TGI/9/P dated 7.6.2000 and dated 29.03.2001. Vide para 16 and 17 of the said letters, it was emphasised that rubber stamps showing the entitlement of berths/seats in Rajdhani/Shatabdi trains should be indicated to enable the pass holder and the booking clerk to know the exact entitlement and reserve the berths/seats accordingly. In order to make the system fool-proof it was indicated therein that no Pass/PTO shall be issued without rubber stamps indicating the entitlement. These instructions were reiterated vide Board's letter No.E(W)/2001PS5-1/9 dated 07.06.2001.

2. Despite repeated instructions, instances have come to the notice that I Class/I-A Passes/PTO continue to be issued without rubber stamps, causing excess/short booking of berths/seats in various kinds of passes. Since passes/PTO to serving and retired employees are issued other than from Headquarters/Divisional offices also, the instructions on the subject may be percolated down to all pass issuing units to make the system compulsory.

3. To prevent any excess/short booking of seats/berths on Rajdhani/Shatabdi trains, it is desired that no I Class/I-A Pass shall be issued without rubber stamp, by any pass issuing office on Indian Railways and if any such pass is found to be issued after 01.09.2001 the same shall not be valid for

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booking of berths/seats on Rajdhani/Shatabdi trains. In such an event, the pass signing authority shall be held responsible for violating Board's instructions.

SERIAL CIRCULAR NO. 174.

/2001Circular letter No. P(R)

Copy of Board’s letter No.E(W)/2000 LG5/7 dated 8.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(W)/2000/LG 5/7 dated 8.8.2001

Sub: Issue of Complimentary Cheque Passes for purposes not covered under Schedule VII of Railway Servants (Pass) Rules, 1986.

…..On receipt of information from Zonal Railway in connection with fulfillment of an Assurance

given in reply to a Parliament Question it has come to notice of Board that Zonal Railways are issuing complimentary cheque passes for the purposes which are not covered under schedule VII (Special Passes) of Railway Servants(Pass) Rules, 1986 or supported by Board’s instructions/approval.

Complimentary cheque passes for the purposes which are not covered under schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986 can only be issued with approval of MR, MOS(R) or Board Members. Where Railways are required to issue such complimentary cheque passes in the interest of Railway’s working which is not covered under schedule VII of Railway Servants(Pass) Rules, 1986, they are required to take Board’s prior approval. In rare cases of emergency where it is not possible for Railway to obtain Board’ prior approval, the Railways should send such proposal for post-facto approval of Board bringing out clearly the merits of the case and reasons for not taking Board’s prior approval

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SERIAL CIRCULAR NO. 175 /2001Circular letter No.P(R)436/IREM/IV dated 19.9.2001

Copy of Board's letter No.E(NG)I-98/CN5/1 dated 02.08.2001 is forwarded for information, guidance and necessary action. Board's letter dated 12.10.98 quoted therein was circulated as S.C.No.275/98.

Copy of Board's letter No.E(NG)I-98/CN5/1 dated 2.8.2001(RBE No.148/2001) S.C.No.2 to M.C.No.19

Sub: Simplification of confirmation procedure - Rules regarding.…..

In terms of Para 113, section "F" Chapter-I of Indian Railway Establishment Manual, Volume-I (1989) vide ACS No.58 circulated with this Ministry's letter of even number dated 12.10.98 probation period of twenty four months has been prescribed in each grade of promotion.

The matter has been reviewed and it has been decided that, henceforth, probation period of 12 months, instead of 24 months, should be prescribed in all grades of promotion. Cases of staff promoted on regular basis should be reviewed after completion of 12 months probation with a view to determine their suitability for retention in the grade. The review should be completed early and a decision to retain the employee in the higher post, or to revert to the lower grade, should be taken and implemented within a period of six months from the date of completion of the probation.

The Indian Railway Establishment Manual, Vol.I, 1989 may, therefore, the amended accordingly, as in Advance Correction Slip No.124 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I ((1989)

ADVANCE CORRECTION SLIP NO.124SECTION 'F' CHAPTER-I REGARDING CONFIRMATION

Substitute the following for the existing para 113:

"113 CONFIRMATION ON PROMOTION

i) A probation period of 12 months should be prescribed in all grades of promotion.

ii) The Appointing Authority will, on completion of the said period of probation,himself assess the work and conduct of the railway servant and, in case the railway servant is found fit to hold the higher grade, he will pass an order declaring that the person concerned has successfully completed the probation. If the Appointing Authority considers that the work of the railway servant has not been satisfactory or the same is needed to be watched for same more time, he may revert him to the post or grade from which he was promoted, or extend the period of probation, as the case may be.

iii) Since there will be no confirmation on promotion before an official is declared to have completed the probation satisfactorily, a rigorous screening of his performance should be made and there should be no hesitation to revert a person to the post or grade from which he was promoted, if his work during probation has not been satisfactory. The screening should be completed early and a decision to declare the employee as having completed the probation satisfactorily in the higher grade, or to revert him, should be taken and implemented within a period of 6 months of completion of period of probation".

(Authority: Para 108 in Part I of this section and Ministry of Railway’s letter No. E(NG)I-98/CN5/1 dated 2-8-2001)

SERIAL CIRCULAR NO.176/2001Circular letter No.P(R)500/XIV dated 29-9-2001

185

Copy of Board's letter No. E[P&A]II-2001/RS-4 dated 30-7-2001 is forwarded for information, guidance and necessary action. Board's letter dated 29.10.99 quoted therein was circulated as S.C.No.314/99 dated 30.11.99.

Copy of Board's letter No.E(P&A)/II-2001 RS-4 dated 30.7.2001 (RBE No.144/2001).

Sub: Implementation of Government's decision on the recommendations of the Vth Central Pay Commission – Revision relating to Pension/ commutation of Pension JCM/DC item No.26/2001.

…..Queries have been received from various quarters seeking classification regarding the

manner of implementation of the orders contained in Para 3(A) & (B) of letter No.F(E)/III/97/PN1/22 dated 29.10.1999 in respect of Running Staff who retired during the period from 1.1.1996 to 30.09.1996. The issue was also represented by the staff side in the JCM/DC meeting held on 27th and 28th June 2000.

2. The matter has been examined and it is clarified that

a) For the period during which pay was drawn in the pre-revised pay scales by the Running staff, the total emoluments for the number of months for which pay was drawn in the pre-revised pay scales shall be calculated after taking into account the following:

Basic Pay + 55% of Basic Pay (including increments, if any drawn during the intervening period)

Dearness allowance upto CPI 1510 i.e. @ 148% , 111% and 96% of the Basic pay plus + 30% of the basic pay, as the case may be.

The first and second instalments of Interim Relief appropriate to the basic pay drawn during the relevant period, the second instalment of interim relief being calculated on Basic Pay + 30% of the Basic pay.

Notional increase of the Basic pay by applying the Fitment benefit of 40% on the Basic Pay in the pre-revised pay scale.

For the period during which pay was drawn in the revised pay scales, the aggregate of the Basic Pay + 55% of Basic pay for the number of months for which pay was drawn in the revised pay scales is to be taken into account.

An illustrative example is enclosed (Annexure-I) for guidance. Other terms and conditions contained in Board’s letter dated 29.10.1999 ibid remain unchanged.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways..

SERIAL CIRCULAR NO. 177 / 2001Circular letter No.P(R)554/IV dated 27.9.2001

Copy of Board’s letter No.E(G)/2001 RN5-4 dated 8.8.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 1.6.2001 and quoted therein was circulated as S.C.No.119/2001.

Copy of Board’s letter No.E(G)/2001 RN5-4 dated 8.8.2001 (RBE No.153/2001).

Sub: Retention of Railway Quarters at the previous place of posting by the Railway staff/officers on deputation to MRVC.

…..Mumbai Railway Vikas Corporation have requested Railway Board for grant of permission to

retain Railway accommodation at the previous place of posting in favour of Railway employees on deputation to Mumbai Railway Vikas Corporation in terms of Board’s letter No.E(G)/2000 QR1-23 dated 1.6.2001.

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Ministry of Railways, after considering the request, have decided for grant of permission to retain Railway accommodation in favour of Railway employees posted on deputation to the MRVC for a period of 5 years from the date of its incorporation i.e. 12.7.99.

Such permission for retention will be available to deputationist employees upto 11.7.2004. The rent chargeable will be at normal rate (flat rate of licence fee) for a period of 2 months. On request of the concerned employee, the period of retention of Railway accommodation at the previous place of posting may be extended upto 11.7.2004 on payment by MRVC to the Railway an amount equivalent to the House Rent Allowance admissible to the Railway employee on deputation to MRVC plus the flat rate of licence fee prescribed by the Railways from time to time in respect of the said Railway accommodation. MRVC may, however, recover normal licence fee from the Railway employee on deputation to MRVC availing this facility.



Copy of Board's letter No.E(W)2000/SC2/Master Circular/18, dated 31-5-2001 is forwarded for information, guidance and necessary action. Board's letter dated 21-12-90 quoted therein was circulated as Master Circular No.18 under letter No.P(R)464/MC, dated 19-4-91.

Copy of Board's letter No.E(W)2000/SC2/Master Circular/18, dated 31-5-2001

Sub: Provision of schools in Railway Colonies for the children of Railway employees.&*&

Reference Board's letter No.E(W)90/SC-2/Master Circular dated 21-12-90 vide which Master Circular No.18 on provision of schools was issued which contained salient features and instructions issued by Board in the matter from time to time. Since then, a number of instructions on this subject have been issued in the form of Supplementary Circulars to the Master Circular. It has now been decided by the Ministry of Railways to consolidate these instructions and issue a revised and updated version of the Master Circular as under, for information and guidance of all concerned.

2. Railway Schools:

2.1 Educational facilities provided on the Railways owe their origin to the necessity for fulfilling the educational needs of the children of European and Anglo-Indian employees who, in the last century, formed a considerable proportion of the Railway employees posted at places where no European Schools were available. With this end in view, Railway Schools were established at large Railway establishments. Certain Railways established boarding schools at hill stations for imparting education under European conditions. Other Railways assisted their employees by undertaking to pay a portion of the tuition fees. The educational facilities thus provided for Europeans wre later extended to Anglo-Indian and when the number of educated Indians began to increase in Railway Services, the Railways began to provide such facilities for the children of Indian employees at places where adequate arrangements did not exist.

2.2 Under article 346 (3) - item 25 of list 3 Concurrent List (Seventh Schedule), provision of educational facilities is primarily the responsibility of State Govt./Ministry of Human Resource Development (Department of Education). However, the Railways have provided educational facilities to the limited extent within the constraint of available resources purely as a measure of staff welfare to meet the needs of wards/children of Railway employees only at such places where there is a concentration of Railway employees and the educational facilities provided thereat by other agencies, both Government (State/Central) and private are found inadequate or are totally absent resulting in hardship or inconvenience to them.

2.3 Educational facilities provided by the Railways are generally confined to primary/middle and High/Higher Secondary Standards. The Railways do not normally enter into the field of

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college and Technical education owing to their extant policy keeping in view the far reaching administrative and financial implications.

2.4 Schools functioning in Railway colonies:

(a) 569 Railway Educational Institutions comprising of 1 Degree College, 11 Inter Colleges, 39 Higher Secondary, 46 High, 28 Middle, 125 Primary (fulfledged) and 319 ATP Schools are functioning on our system.

(b) As a policy, Railway Ministry have been co-ordinating with the Department of Education and had been successful in getting 68 Kendriya Vidyalayas 6 in Project Sector and 62 in Civil Sector-established in Railway colonies/areas.

(c) 382 privately managed schools and number of State run schools are also functioning in various Railway colonies to cater to the needs of children of Railway employees.

3.1 It may be reiterated that provision of educational facilities is primarily the responsibility of the State Govt./Ministry of Human Resource Development. Railway employees should, therefore, avail of the existing educational facilities provided by the State Govt. etc., to the general public. While in the past, it could be admitted that difficulties in this respect were being experienced by Railway employees but with the passage of time and considerable and extensive educational facilities being provided by different agencies, Government as well as private at varioius places, the demands for expansion/upgradation of schools to the various levels/standards, should considerably reduce and finally cease to exist. To achieve this goal, the Board have also decided as a mater of policy to establish Kendirya Vidyalayas preferably i "Civil Sector" in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.

(Railway Board's letter No.E(W)83/SC-2/27, dated 13-9-1988)

3.2 Keeping in view the existing facilities at various places where there is a concentration of Railway employees, constraint of funds, restrictions imposed on creation/upgraation of posts without matching surrender of live posts and imperative need to effect stringent economy in administrative expenditure etc., the Board desire that a critical review of Austerity Type Primary Schools should be undertaken by respective Railway Administrations and the feasibility of closure, amalgamation or conversion of such schools should be examined and a phased programme should be chalked out. Similar study/review should also be conducted in respect of other schools viz., Primary, Middle, High/Higher Secondary Schools on opening/expansion of non-Railway Schools and Kendriya Vidyalayas and serious efforts should be made to progressively close down the existing Railway schools matching the expansion of Kendriya Vidyalayas and other non-Railway schools.

3.3 With this end in view, the following points should be kept in view by the Railway Administrations while forwrding their proposals regarding upgradation/expansion of Railway Schools, introduction of new sections/classes/subjects etc. in the prescribed proforma to the Railway Board:-

(i) No post-facto sanction of the Board to regularize the action taken by the Railway Administration without their prior approval will be accorded and ay also result in reversing the action taken by the Railway Administration and fixing responsibility on the officers concerned for non-compliance of Board's orders.

(ii) No proposal for opening of new Railway School should be sent to the Board.

(iii) Efforts to continue to be made to obtain grant-in-aid from respective State Governments where Railway Schools are situated.

(iv) Proposals for expansion/upgradation, etc., of Railway Schools should be submitted to the Board for consideration only sparingly and where inescapable and fully justified taking into account the existing schooling facilities etc. subject to the Railway Administration being able to muster suitable matching surrender of live posts equal to the cost of posts of teaching and non-teaching staff involved in the proposal; and

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(v) On opening of Kendriya Vidyalayas in Railway colonies, the concerned Railway Administration should take immediate steps to close down the ATP Schools, if any, already functioning at the stations. Steps for closing down the higher classes/schools may be taken progressively with the expansion of the Kendriya Vidyalayas.

3.4 Proposals regarding opening of new sectons/classes, introduction of new subjects, upgradation of schools etc., should be sent to the Board (with detailed estimate of recurring and non-recurring expenditure involved) duly vetted by the FA&CAO in prescribed proforma positively by December each year to enable the Board to consider the same on merit and accord their approval, if found feasible before the commencement of the academic session.


4. General:

4.1 Railway schools functioning in various Railway colonies must be got recognised by the Education Board/Department of the respective State Governments or Central Board of Secondary Education, New Delhi.

4.2 Railway Administrations should fall in line in respect of Medium of Instruction in Railway Schools with the State Governments to the extent obligatory as per their orders. For this purpose, if appointment of language teachers becomes necessary, the same may be done after obtaining the sanction of the competent authority if the State Govts. have also done so in the schools run by them.

(Railway Board's letter No.E(W)49/ED1-3/8, dated 11-2-1956)

4.3 The children of outsiders should be admitted only if spare capacity is available, after admitting all children and wards of Railway employees.

(Railway Board's letter No.E(W)59/ED1/49, dated 2-1-1960)

4.4 Wherever free education is provided by the State Governments in lower classes in schools run by them, the Railway Schools in these areas should also provide free education in lower classes run by them. They should approach the State Govt. for grant-in-aid to cover losses in fees through suitable grant-in-aid according to the scales which may have been laid down for covering losses in fees in aided schools.


4.5 In all Railway Schools, the day's work should begin with the community singing of the National Anthem.


4.6 Scount and Guide activities should also be given due encouragement in Railway Schools, particularly in Primary and Middle Schools, etc., to inculcate the spirit of selfless srvice, self discipine etc. amongst the children, which will go a long way in character building. Assistance and guidance, if any needed in the respect, may be sought from the Railway's Scout & Guide Organisations functioning at various levels.

(Railway Board's letter No.E(W)84/SC2/10, dated 19-9-88)

4.7 (i) Coaching for courses for children of Railway employees for recruitment to the non-technical popular categories/technical categories like Office Clerks, Commercial Clerks, Asst. Station Masters, Guards etc., through examinations conducted by Railway Recruitment Boards may be imparted in Railway Schools where requisite infrastructure facilities are available during non-working schools hours i.e. either in the morning evening or on holidays for a specific duration;

(ii) Admission to coaching classes shall e restricted to children of Railway employees studying in Matriculation or Higher Classes in Railway/non-Railway schools;

(iii) To begin with, coaching may be imparted in the subjects prescribed for the non-technical popular categories examinations conducted by Railway Recruitment Boards;

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(iv) A reasonable minimum amount may be levied as tuition fee on students attending the coaching classes with a view to restricting the admissions to needy and aspiring students only,

(v) Railway employees who have the experience and expertise in teaching and possess wide knowledge and conversant with the prescribed subjects and type of questions being asked in the examinations conducted by Railway Recruitment Boards be engaged and paid suitable amount of honorarium from the amounts collected vide (iv) above and from the Staff Benefit Fund, as may be determined by the Railway Administrations in consultation with their FA&CAO.

(vi) Details relating to coaching schemes may be worked out by the Chief Personnel Officer in consultation with FA&CAO and implemented at a few selected centres e.g. Zonal/Divisional Railway Hqrs. n an experimental basis. However, above course of action may be introduced in one High/Higher Secondary School/Inter College in each Division immediately.


4.8 Training in Arts and Crafts may be introduced in Railway Higher Secondary, High and Middle Schools as a hobby, wherever possible. In case this involves incurrence of additional expenditure, proposals should be sent to the Ministry of Railways with the concurrence of the FA&CAO.


5.1 (a) Railway Schools do not constitute 'industry'. Hence, the same should be outside the scope of the existing Trade Unions on Railways. However, there should be no objection to the Teachers forming association of their own.

(Railway Board's letter No.E(LWA)65AT/ID/1-6, dated 4-1-66)

(b) Railway Schools Teachers in their individual capacity may be permitted to place their grievances before the senior DPOs/SPOs who are normally the functionaries responsible to oversee the smooth functioning of the schools in their capacities as President/Vice President of the School. The teachers in their individual capacities may be permitted to discuss their grievances with the officers in the Personnel Department responsible for the functioning of the Schools with prior appointment. The grievances of these teachers, whenever taken up in this manner, should be thoroughly examined by the Administration and action taken to redress the grievances within the framework of the Rules.

(Railway Board's letter No.E(LR)82/UTP/2, dated 6-2-1984)

5.2 (i) No separate posts of Asst. Headmasters/Asst. Head-mistresses/Vice Principals should be created. Where considered necessary, the seniormost post-graduate teacher in scale Rs.6500-10500 (RSRP) selection grade working in a Higher Secondary School/seniormost graduate teacher in scale Rs.5500-9000(RSRP) working in a High School, should be put to work as Asst. Headmaster/Asst. Headmistress/Vice Principal by reducing his/her teaching load.

(Railway Board's letter No.E(W)62/SC-2/44, dated 4-5-63 and E(P&A)I-87/PS-5/PE-5 dated 11-1-88, PC-V/98/i/11/26, dated 23-10-1988)

(ii) However, in Higher Secondary Schools/Inter Colleges, with an enrolment of 1000 or more studenets, the seniormost Post Graduate Teachers in scales of Rs.7500-12000 (RSRP)/Rs.8000-13500(RSRP), as the case may be designated and utilised as Vice-Principals by reducing their teaching workload. If necessary, selected suitable Post Graduate Teachers may be shifted to locations where needed, if they are not readily available there.

(Railway Board's letter No.E(W)83/SC2/18, dated 28-11-88, E(P&A)I-87/PS-5/PE-5 DATED 11-1-88 and PC-V/98/I/11/26, dated 23-10-98)

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5.3 Each case of transfer of a Railway School to the State Government should be examined on merits. Where this can be done, the Railway Administration may agree to license the school buildings on nominal license fee and give the furniture free of cost so as to make it attractive for the State Govt. to take over the school. In any case, approval of the Railway Board may be obtained before any Railway School is handed over to the State Government.


5.4 The main objective of conducting inspections in Railway Schools is to streamline their day-to-day administration and effect necessary improvements in educational standards. Vigorous follow-up action should be taken on Inspection Reports submitted by Inspecting Officers and whenever deficiencies have been pointed out these should be speedily rectified. The Chief Personnel Officers should take personal interest and ensure that necessary improvments, where called for, are effected with a view to improve the standard of Railway Schools. It should also be ensured that Railway Schools are regularly inspected by the State Govt. Inspectors and their recommendations implemented to the extent possible. In this connection, attention is also invited to the recommendations of Educational Advisers which were sent alongwith Board's letter No.E(W)58/ED1/9 dated 21-9-1959.(Ralway Board's letter No.E(W)65/SC2/4, dated 15-2-1966)

5.5 Any changes in the pattern of classes in Railway Schools such as addition or abolition of classes, upgradation or downgradation of schools etc. should be reported to Board for information together with the reasons necessitating such changes.

(Railway Board's letter No.E(W)66/SC2/8 Pt., dated 31-10-66)

5.6 Concessions to the Scheduled Caste and Scheduled Tribe Communities in the matter of admission to the Railway Schools:

(i) It has been decided by the Railway Board that the following concessons should be allowed to the students belonging to the Scheduled Caste and Scheduled Tribe communities in the admission to the Railway schools.

(a) A distinct reservation of 15% for SC and 5% for ST candidates(b) The reservation in (a) above is interchangeable.(c) Where admissions are made with reference to percentage of marks obtained,

1% reduction in marks may be allowed in the case of SC and ST candidates provided the lower eprcentage does not fall below the minimum marks required to pass the qualifying examination.

(d) The upper age limit for SCs/STs may be raised by three years.(e) No child/ward of a member of staff belonging to SC/ST community should be

refused admission in Primary classes.(f) In other classes, admission should not normally be refused up to the extent of

the quota exclusive of any who secures admission on merits.(2) To ensure that the concessions in the matter of admission as referred to above are

actually available to the SC and ST communities, the Railway administration should maintain the following data:

(i) No. of candidates seeking admission each year;(a) No. out of these are children and wards of Railway employees

separately for SC, ST and other communities;(b) Outsiders, separately for SC, ST and othr communities.

(ii) Number refused admission in the same details as in (i) above;(iii) Reasons for refusal of admission in the case of SC and ST candidates;

(a) Where they are children and wards;(b) Where they are outsiders.

(3) Reservation for physically handicapped candidates - 3% of seats are reserved for Physically Handicapped children.

5.8 ANNUAL REPORT:

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All Railway Units are required to furnish relevant details in the prescribed proforma enclosed to Board's Circular No.E(W)90/RP1-1/C dated 17-9-1990 to the Board positively by 31st July every year.

6. KENDRIYA VIDYALAYAS:

6.1 In Railway areas where there is a concentration of Railway employees and the educational facilities made available by the State/Central Govt. and Local/Private Agencies are found absent or inadequate to meet the needs of the children/wards of Railway employees, the Ministry of Railways have decided, as a matter of policy, to get established Kendriya Vidyalayas preferably in 'Civil Sector' in Railway colonies which will, while meeting the needs of the employees reduce our financial burden on the administration of the schools.

6.2 Kendriya Vidyalayas are to be opened only at Zonal/Divisional HQs, major workshops and other Railway establishments where there is a large concentration of Railway employees, or sy, at least one thousand, with inter-state transferable liabilities and when the existing facilities are found inadequate or such facilities are non-existent, to meet the needs of the children of Railway employees.

6.3 Such schools will normally be opened only in 'Civil Sector'

6.4 Railways should make available the physical facilities in conformity with the prescribed terms of Kendriya Vidyalaya Sangathan as indicated below:

(i) Fully developed land (normally ranging between 10-15 acres lesser areas in case of metropolitan cities only, on lease basis);

(ii) Temporary accommodation on nominal license fee for the school (nitially a minimum of 6-7 classrooms - one room each for classes I to V, one room for the Principal and one for the staff with requisite basic facilities) and additional class rooms with the progressive growth of the school till such time the Sangathan constructs its own school building.

(iii) Residential accommodation to 50% of the staff viz., residential accommodation for Princiapl (Type-IV), 3 to 4 Type-III/II type quarters for teaching staff and one Type-I quarters for Class IV staff on temporary basis on payment of normal license fees, as applicable to Railway employees till such time the Kendriya Vidyalaya Sangathan undertakes construction of staff quarters.

6.5 Proposals for opening of new Kendriya Vidyalayas should be make by the Railway Administrations in the following proformas and should be submitted to the Board positively by December each year. NO PROPOSAL SHOULD BE SUBMITTED TO KENDRIYA VIDYALAYA SANGATHAN DIRECT UNDER ANY CIRCUMSTANCES:-

(a) Annexure B-I - Opening of Central Schools in Civil Sector in Railway colonies - one copy to be sent to the Board.

(b) Annexure B-II - Agreement Form prescribed by the Kendriya Vidyalaya Sangathan (to be signed by the sponsoring authority i.e. DRM/HOD, as the case may be affixing the office stamp) - to be sent in quadruplicate.

(c) Annexure B/III - Survey Report (to be furnished as prescribed by the Kendriya Vidyalaya Sangathan) - in quadruplicate.

(d) Annexure B/IV - Sketch Map/Site Plan - as desired by the Kendriya Vidyalaya Sangathan in their proforma to be furnished in quadruplicate.

6.6 After opening of Kendriya Vidyalayas in Railway colonies, information as indicated in Annexure B/V should be furnished to the Railway Board immediately.

6.7 The following priorities have been laid down by the Government of India in Kendriya Vidyalayas Civil Sector for admission and no deviation from the same can be made:-

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(i) Children of transferable Central Govt. employees including Defence/CRFS/BSF Personnel in uniform employees of All India Services and Indian Foreign Service;

(ii) Children of transferable employees of Autonomous Bodies and Public Sector Undertakings fully financed by Central Govt;

(iii) Children of non-transferable Central Govt. employees and Defence Personnel; and

(iv) Children of other floating population which includes civilian population desirous of joining the pattern of studies adopted in the Kendriya Vidyalayas.

(v) 10 seats in each section of Class-I and 10 seats in all other classes put together will be reserved every year for children on wards of employees of sponsoring agencies in Civil Sector Kendriya Vidyalayas. These seats will be over and above the admission sought in normal course.


6.8 On opening of Kendirya Vidyalayas in Project Sector would involve financial burden on Railways as both recurring and non-recurring ependiture have to be met by us. Hudnred percent residential accommodation is also to be provided to KVS staff.

7. Kendriya Vidyalayas in Project Sector:

8.1 Kendriya Vidyalaya buildings and staff quarters are to be constructed by Railways on "Deposit Work" terms basis. The guidelines for preparation of estimate and execution of such works are as under:-

(i) The school buildings to be constructed should conform to Sangathan's specification for 'B' type buildings with an overall floor area of 2752 sqm keeping the overall cost within Rs.1 crore. This will not include staff quarters and fencing/boundary wall, etc., but will include internal electrification, water supply, drainage etc. A copy of specifications and a sample sketch are enclosed for your kind information.

(ii) The Sangathan has also desired that in the first instance, only 11 staff quarters may be provided as under:

Type I - 2 Nos.Type II - 4 Nos.Type III - 4 Nos.Type IV - 1 No.

These may be provided as per Railway's own design and estimates, but a separate estimate should be submitted to the Kendriya Vidyalaya Sangathan for sanction. The cost of staff quarters too is to be borne by the Sangathan;

(iii) The school premises may be provided with cheaper type of boundary walls/wire fencing at an approximate cost of Rs.5 lakhs. Provision of ancillary items like road, general development charges, lighting of the premises, boundary walls/wire fencing etc. outside the building may be included in this estimate and submitted to Sangathan separately for sanction.

(iv) Regarding service charges for water supply, electricity etc., possibility of givng connection from the existing Railway network may be explored and such services may be charged on the basis of metered supplies by executing a subagreement along with the main agreement for such items with the Kendriya Vidyalaya Sangathan and these charges will be paid by Vidyalayas. Tubewells// overhead tanks, therefore, may not be provided in such estimates for the time being.

(v) Departmental Charges:- The Board have agreed as a special case, in order to attract the Kendriya Vidyalaya Sangathan in the Railway colonies, to waive off the departmental charges of 12 1/2% on the construction of Kendriya Vidyalayas

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complexes in Railway colonies. However, loading/unloading and freight charges as provided in the Railway Codes should be levied only in respect of stores which are supplied by the Railways. Similarly, workcharged establishments as per requirements may be worked out and put in the estimates, the intention being that Railways should charge only reasonable charges for execution of such works.

The Kendriya Vidyalaya Sangathan has ben advised to contact directly the Zonal Headquarters for preparation of estimates and all possible help may be given to them.

(Railway Board's letter No.86/W2/8/14 dated 21-1-1987)

9. Construction of Kendriya Vidyalaya Building in Railway Colonies

9.1 Licensing of Railway land:-

1. For opening of Kendriya Vidyalayas, the land may be leased for 99 years on a nominal license fee of Rs.100/- per acre per annum. The lease Agreement with Kendriya Vidyalaya Sangathan may be executed in the prescribed Proforma.

(Railway Board's letter No.79/WII/18/97 dated 7-12-84, No.79/W2/18/130/ dated 23-12-1987 and 92/LML/21/4 dated 11-5-1992)

2. In this connection, the following further clarifications are given:-

(i) Selection of site

(a) Land measuring 8 to 15 acres should be located on the periphery of the colony, preferably in the direction of the nearby town, if any, so as to minimise disturbance to the colony;

(b) The land should be compact, and reasonably level and not be in a low lying area. There should be enough level ground which could be used for the morning assembly and as a play-field;

(c) The site should be away from slums and open drainage channels and should be comparately free from dust and noise. It should be easily accessible to the children coming from the Railway colonies;

(d) One corner of the land should be set apart for slides, swings, merry-go-rounds etc. for children in lower age group (5 - 9 years);

(e) The site selected by the Zonal Railways should be got inspected and approved by a Committee, comprising DLM and JDE(W), Railway Board and a representative of KVS;

(f) The lease deed should be prepared on the approved format, forwarded under Board's circular letter No.84/WII/LM/18/157, dated 28-6-85 (Annexure II). No change should be made in the prescribed format, except as may be found necessary to suit the local conditions;

(g) The lease deed, alongwith 4 copies of the site plan, duly signed by the competent authority, should be sent to KVS for signature of the Dy.Commissioner;

(h) The lease deed should be got registered as per the requirements of the local laws/regulations.

(Railway Board's letter No.86/W2/8/14, dated 12-7-89)

9.2 Construction of school campus:

(1) The Zonal Railways may undertake construction of school buildings and staff quarters for Kendriya Vidyalayas located in Railway colonies on "Deposit" terms. As construction of

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Kendriya Vidyalayas in Railway colonies is in the larger interest of the Railways, it may be ensured that their planning and construction are done in the best possible manner, with a view to achieving the maximum advantage for the money spent.

(Railway Board's letter No.86/WII/8/14, dated 21-1-1987)

(2) The following further guidelines may be borne in mind:-

(a) In locating the buildings, particular attention should be paid to the direction of sun and wind, so as to derive maximum advantage of light and ventilation and at the same time, avoid the intensity of heat;

(b) Maximum economy should be effected in the planning of common areas like foyers, passages, etc.;

(c) The preliminary drawings should be prepared keeping in view the school building norms (booklet enclosed) and the general guidelines issued by KVS in this regard (Annexure IV). Care should be taken to ensure integrated planning and designing of the various facilities viz., library, science laboratories, auditorium, staff room, drinking water facilities and toilets. No deviation from the standard, in the size of facilities, number of class rooms, etc., should be made, unless considered absolutely essential;

(d) Kendriya Vidyalaya Sangathan has stipulated that the total covered area (adding all floors) of various types of school buildings should be kept within the limits given below. A maximum variation of + 5% may be permitted by KVS subject to a proper justification being given;

---------------------------------------------------------------------------------------Type of No. of Total covered areaBldg. sections on all floors---------------------------------------------------------------------------------------' A ' 2 3000 sq. Mtrs.' B ' 3 4000 sq. Mtrs.' C ' 4 5000 sq. Mtrs.---------------------------------------------------------------------------------------Estimates should not be prepared for school buildings unless the preliminary drawings are approved by KVS.

(e) It is not possible to standardise the layout plans for all types of school buildings, as the size and shape of plot and local bye-laws would vary from place to place. A few layouts for type 'A' & Type 'B' school buildings are, however, enclosed and may be used as a guide for developing similar economic layouts, with local modifications as necessary.

(f) The height of the boundary wall or fencing should normally be restricted to 1.35m (4' 6") as desired by Kendriya Vidyalaya Sangathan vide their letter No.6-12/86-KVS(L&B) (WK-I) dated 21-10-1988 (Annexure V). Higher walls may be proposed with the approval of KVS where consiered necessary for security reasons;

(g) Based on the preliminary drawings approved by the KVS, the Railway should make a presentation of their proposal along with the planning and architectural details, for the approval of the Board;

(h) 21 Units of staff quarters (Type I-4, Type II-8, Type III-8 and Type IV-1) are normally required to be provided, at the time of establishing the Kendirya Vidyalaya, upto 12th standard, with a total of 36 sections, when the number of lcasses is less, the requirements will correspondingly be reduced, and the construction of additional quarters taken up in phases, as the school expands. The plinth area for these quarters should be regulated in terms of Board's letter No.74/W-II/21/46 dated 27-10-1975 (Annexure VI). The site plan, alongwith a line diagram for each type of quarters, should accompany the estimate;

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(i) Estimates shold be prepared separately for the school building and the staff quarters, so that any deficiency in one does not delay approval of the other. The building estimates should include the cost of internal services. The cost of external services and site development work should be separately furnished. While preparing teh estimates, the economy instructions issued by KVS vide their letter No.6-10/87-KVS(L&B) dated 15-4-1987 (Annexure-VII) may be kept in view. The detailed estimates should invariably be accompanied by the "Abstract of Estimate" on the format enclosed (Annexure VIII). As a rough guide, the total estimated cost for a Type 'B" school building would be about Rs.1 Crore. The estimates should be properly checked and signed by the competent Railway authority before submission to KVS.


9.3 Progress Report:

As soon as approval for a particular work is issued by KVS, the first instalment of funds would be placed at the disposal of the Railways for starting the work. Further funds would be released by KVS in instalments, as the work progresses and the payments already made are accounted for. It is, essential, therefore, that the progress report on the prescribed proforma (Annexure IX) should be furnished to the Sangathan at the end of every month so as to reach them by the 10th of the following month, alongwith a demand for the additional funds required.

9.4 Handing over of buildings:

10.1 Non-Railway Schools in Railway colonies:

Education being primarily a State subject, privately managed schools functioning in Railway colonies should not ordinarily be taken over by Railway Administrations.

10.2 Wherever the need for additional school is felt by Railway staff, such schools should as far as possible be organied and managed by Railwaymen themselves and for this purpose Railway Administrations may render suitable assistance to the managements. The nature of assistance to such schools may be as under:

(i) Non-recurring expenditure:

a) In respect of such schools as have been functioning satisfactorily and are fairly well established, any proposal to expand the existing school buildings or constructing new ones, the agencies may be asked to raise some portion of the sum required for the purpose, so that they may have a financial stake in the venture, financial assistance from the Railway being in the nature of subsidy. Railway land and buildings where it can be spared, may be leaased on nominal license fees. No compensation will be payable for any structure erected by the license on the land if the Railway terminates the license.

b) Furniture and equipment may also be purchased from Railway Revenuews and donated to the privately managed schools run by the Railwaymen. The expenditure to be incurred may be equal to the amount proposed to be spent by the school for this purpose subject to the condition that it does not exceed 50%, the amount that would have been spent by the Railway if the school had been a Railway school.

(Railway Board's letter No.E(W)61ED2-24, dated 20-12-1961)

10.3 Recurring expenditure

Some of the privately managed schools functoning in Railway colonies were unable to balance their budget and to run without grant-in-aid from Railway revenuews. As closure of such school was likely to affect adversely the education of the children/ wards of Railway employees, the General Managers are authorised to sanction recurring adhoc grant on the basis of average loss per child (including the children/wards of Railway employees) or the amount at the rate of Rs.8, Rs.12 and Rs.16 per child per month respectively for Primary/Middle/High & Higher Secondary Classes whichever is less.

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10.4 For non-recurring/recurring grants from Railway revenues, the privately managed school should fulfil the following conditions:-

(i) To qualify for a grant, a school must have at least 1/3 of its pupils or 100 pupils, whichever is less from amongst children and wards of Railway employees;

(ii) The school should be one that is fully recognised for all purposes by the State Government concerned in accordance with their Education Code and should be in receipt of the full grant-in-aid as admissible under the Education Code;

(iii) A grant has to be sanctioned only to such schools as are not able to balance their budget;

(iv) The amount of grant-in-aid may be fixed on adhoc manner but should in no circumstances exceed the amount due on the basis of average "loss" per child (including both children of Railway employees and their wards) nor should it exceed Rs.8, Rs.12 and Rs.16 per pupil per month respectively for Primary, Middle and High/Higher Secondary classes;

(v) The sanction should be on an annual basis and no element of non-recurring cost should be allowed.

10.5 Railway Board's prior approval for giving financial assitance to privately managed schools should be obtained in all cases except those, covered by Board's letter dated 17-10-56. The grant in aid to privately managed schools shall be subject to the fulfillment of following conditions:-

(i) The Railway administration should be represented on the Managing Committee of each school run by Railwaymen and as far as possible, a Railway official should be the Chairman of the Managing Committee, subject to the rules, if any, form by the Education Department of the State Government in this regard,

(ii) In sanctioning the grants the Railway administration should indicate the school authorities the conditions stipulated in para 2071-GI for conducting checks as and when necessary.

(iii) These schools should be regularly visited/inspected by the Education Officer/ Railway officials on the same lines as the Railway managed schools and be shortcomings reported by these officials should be brought to the notice of the Managing Committee of the schools so that these could be removed. In the event of the Managing Committee not being amenable to the advice of the Railway Administration in the affairs of the school, it shall be open to the Administration to with-hold temporarily or permanently all subsidies, grants and aids.

(Railway Board's letter No.E(W)61/ED-2/24 dated 20-12-1961)

11. With a view to improve the facilities and the standard of education in Railway schools, a One Man Committee was set up in 1986 under the Chairmanship of Shri Avtar Sing Rikhi.

The Committee's recommendation on varioius aspects of education in Railway schools were considered by the Board and adopted, wehrever feasible. A summary of the recommendations and the decisions of the Board are contained in the Annexure to the Board's letter No.E(W)87/ED-1/5 dated 17-8-1987 (Annex E)

Apart from these measures, the following decisions have also been taken by the Board to improve the functioning of Railway schools.

11.1 Implementation of "Operation Black Board" Scheme launched by the Dept. of Education in all the Primary and Austerity Type Primary (ATP) Schools on the Railways. This involves provision of certain basic minimum facilities in these schools.

(Board's letter No.E(W)87/ED-1/5 Pt.III dated 12-1-88, D.O. letter No.E(W)88/ED-1/12/Vol.I dated 5-7-89)

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11.2 With a view to enable the schools to have assured funds for planning and augmenting the libraries, the following amounts should be earmarked at the beginning of the financial year for school libraries:-

(a) ATP Schools:-(i) Schools with strength of students over

50 but less than 100Rs.1000/- p.a. per school

(ii) Schools with strength of students over 100 but less than 200

Rs.1250/- p.a. per school

(iii) Schools with strength of students over 200


(b) Primary Schools Rs.3000/- p.a. per school

(c) Middle Schools Rs.5000/- p.a. per school

(d) High Schools Rs.10,000/- p.a. per school

(e) Higher Secondary Schools/ Rs.15,000/- p.a. per schoolInter Colleges

(Board's letter No.E(W)98ED2-10 dated 7-6-1999)

In respect of schools which do not have a separate post of Librarian, the Library should be maintained by a suitable teacher, who may be granted special pay at the following rates.

Type of Schools Revised rate of spl. Pay

(a) ATP Schools (with more than 50 student)and primary shools Rs.100/- p.m.

(b) Middle Schools Rs.150/- p.m.

(c) High Schools/Higher Secondary Schools/Inter colleges Rs.200/- p.m.

(Board's letter No.E(W)88ED1-9 dated 12-10-88, E(P&A)I99SP-1/Genl.1 dated 22-7-99)

Detailed guidelines exist for strengthening the school libraries by stocking them with the relevant Text Books, reference books newspapers/magazines etc. and for making them effective in creating awareness and interest among the students.

(Board's letter No.E(W)88ED1-9 dated 5-7-88, 8-7-88, 17-8-89, 14-2-90, 12-3-90)

It has been decided that the in-service training programme of Railway school teachers may be managed by Zonal Railway themselves with the help of National Council of Education Research and Training and its Regional Institute of Education at Ajmer, Bhopal, Bhubaneshwar, Mysore as well as Regional In-service Training and Extension Centre, Bangalroe and North East Regional Institute of Education, Shillong and State Councils of Educational Research and Training. The Kendriya Vidyalaya Sangathan and other institutes of repute may also be approached. The Railways may also think of cultivating a cadre of resource persons by sending young and capable PGTs for Resource Persons Training who in turn can train the TGTs etc. in the Railway schools, which will in the long run obviate the need to approach the Training Centres outside Railways. The Zonal Railway have also been authorised to incur expenditure and make payments for arranging training.

(D.O. letter No.E(W)97ED2-97 dated 21-8-98 and 9-11-99)

11.3 Detailed guidelines have also been issued on various aspects of education in Railway schools like academic results, training of teachers, school environment, student-teacher ratio etc.

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11.4 General Managers may depute teachers to In-service training in NCERT Regional Institute of Education and SCERT etc.

(D.O. letter No.E(W)89ED1-11 dated 20-11-89 and letter No.E(W)97/ED-2/9 dated 9-11-1999)

12. IMPROVEMENT IN RAILWAY SCHOOLS

Detailed guidelines have been isued to effect improvement in Railway schools by way of repair buildings, institutional support, ensuring recognition by the State Education Departments, spreading the awareness for aesthetic surroundings and horticulture activities, Stress has also been laid on regular inspections of Railway schools by GM, DRM and the Committee of DPO, DEN and DAO. The advisability of closure of uneconomical ATP schools on Railways and securing Grants-in-aid for Railway schools from State Governments has also been highlighted.

(D.O. No.E(W)98ED2-7 dated 18-2-99 and letter dated 17-5-99)

13. SCHEME OF ANNUAL AWARDS

With a view to improve the quality of education in Railway Schools by generating a spirit of competition amongst Railway Schools and providing incentives to the Principals/Headmasters/Teachers/Students for achieving excellence, a scheme or annual awards from the academic year 1999-2000 has been introduced as per following details:-

Zonal Level Railway Board Level(i) Best Teacher Rs.4000/- Rs.5000/-(ii) Best Student Rs.3000/- Rs.4000/-(iv) Principal/Headmaster of Rs.45

Best School13.1 Criterion for selection will be:

Best Teacher Effectiveness of teaching, dedication to work, leadership qualities for inspiring students and promotion of extra curricular activities

Best Students On the basis of marks obtained in Public Examination

Best School Academic performance reflected through pass percentage, distinctions, 1st divisions in Public Exam and local exams (Weightage 50%), achievement in games and sports (20%), literary and cultural activities (20%), Scouts and Guides (10%).

Best Principal/ Headmaster

Incumbent of School adjudged best

From amongst the Best Teacher/Student/School/Principal/Headmasters by the individual Railway Units, Railway Board will select the best for award at Board's level. The awards will be given during Railway Week Celebrations.


(a) The consolidation made in the Master Circular should be construed only as a key to the original circular and not as substitution. In case of any doubt, the original circular(s) referred to in the Master Circular will be relied upon as authority.

(b) It should be noted that orders/instructions issued under the variouis circulars have only prospective effect from the date of issue of the relevant original letter(s), unless specifically stated otherwise in the concerned letter. Hence, for dealing with old cases, the instructions in force at the relevant time have to be referred.

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(c) Though all efforts have been taken to include all the relevant circulars on the subject, if any circular which has not been superseded happens to be omitted, the circular which has been omitted through oversight will still hold the field. Anyone coming across such circular may bring it to the notice of the Railway Board for suitable action for issuing a supplementary circular.

SERIAL CIRCULAR No. 179 /2001Circular letter No.P(R)227/XII dated 3.10.2001

Copy of Board’s letter No. E[D&A]/2001/RG6-5 dated 30-7-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[D&A]2001/RG6-5 dated 30-7-2001 (RBE No.146/2001).

Sub: Revision of penalties under RS(D&A) Rules, 1968.…..

One of the points raised for discussion in the last PNM/NFIR meeting is that, in some of the cases where the Vigilance Organization forward a disciplinary case to the Revising Authority for consideration of revision of the penalty imposed on the charged official, a specific penalty that should be awarded is also suggested.

The Board have examined the matter in the context of above and it is clarified that disciplinary proceedings being quasi-judicial, it will not be proper to suggest any specific penalty to Revisionary Authority by any other Authority.

This may be brought to the notice of all concerned for compliance.

SERIAL CIRCULAR No. 180 /2001Circular letter No.P[R]563/III DATED 5-10-2001

Copy of Board’s letter No. E[NG)I-2000/PM2/12 dated 21-8-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 20.8.93, 11.6.97 and 8.4.99 quoted therein were circulated as S.C.Nos.90/93, 105/97, 105/99 respectively.

Copy of Board’s letter No.E(NG)I/2000/PM2/12 dated 21.8.2001 (RBE No.165/2001.

Sub: Scheme of General Department Competitive Examination (GDCE) for filling up 25% of direct recruitment quota posts in Group “C” categories – widening the scope and relaxation of upper age limit for.

…..In terms of this Ministry’s letter No.E(NG)I-92/PM2/16 dated 20.8.93, the scheme of General

Department Competitive Examination (GDCE) was introduced to fill up 25% of the net direct recruitment quota vacancies (for which indents are otherwise required to be placed on RRBs) in certain Group “C” categories of staff mentioned in para 2(i) thereof. The maximum age limit for appearing in the GDCE is 40 years for General candidates, 43 years for OBC and 45 years for SC/ST candidates. The scheme which was initially introduced for a period of one year has been extended from time to time and is at present current upto 31.12.2001.

1.1 The scope of GDCE was further widened vide this Ministry’s letter No.E(NG)I-92/PM2/16/Vol.III dated 11.6.97 and 8.4.99 by including the categories of Technical Supervisors in grade Rs.5000-8000, for recruitment to which the minimum qualification of Diploma in Engineering in the relevant field has been prescribed.

1.2 With the introduction of new technologies in various Departments and also changes in the operational procedures, surplus pockets are getting generated in almost all the Deptts. In order to provide for greater flexibility in re-deployment of surplus staff and also to take care of promotional

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aspirations of better qualified staff, the question of widening the scope of GDCE and of some relaxation of upper age limit for appearing in the GDCE have been considered by the Ministry of Railways and it has been decided:

(i) That the scope of GDCE may be widened to include all those categories, except the categories of Law Assistants and Catering Supervisors grade Rs.3200-4900 and the Accounts cadres, which are having a direct recruitment quota of 25% or more.

(ii) to relax the age limit for candidates appearing in the GDCE from the existing 40 years to 42 years for General candidates 43 years to 45 years for OBCs and 45 years to 47 years for SC/ST candidates; and

iii) that GDCE should be conducted by the relevant Railway Recruitment Boards alongwith direct recruitment examination conducted for the same category by RRB with a separate merit list of GDCE candidates.

2. Any on going selection by the Railway against GDCE quota for which written examination has already been held may be allowed to continue as per earlier instructions on the subject. Any other selection under the scheme of GDCE which has been initiated but has not reached the stage of written examination may now be processed in accordance with the revised instructions contained in this letter.

3. The introductions contained in para-2 above will be in force up to March 2005, after which the position will be reviewed. Accordingly, the currency of the scheme stands extended upto 31.3.2005 on the existing terms and conditions as modified above.

SERIAL CIRCULAR No. 181 /2001Circular letter No. P( R) 605/IV dated 5.10.2001

In departmental selections, errors are committed in regard to calling the SC/ST candidates for viva-voce and their empanelment in Safety and Non-safety posts.

The following instructions are, therefore, recapitulated for information, guidance and strict compliance:

I. PROCEDURE FOR CALLING FOR VIVA VOCE:

i) The scheme of adding marks for seniority (on notional basis) for deciding the eligibility to be called for Viva-Voce is to be adopted for both ‘Safety’ and ‘Non-Safety’ posts. This scheme is to be adopted irrespective of the number of candidates qualified by securing 60% i.e., 21 out of 35 in the Written Examination.

ii) If the selection is to the post not involving safety aspect and if there is requirement for SC/ST, all the SC/ST candidates who secured 10 out of 35 in the written examination are to be called for viva-voce, irrespective of the number of SC/ST employees who qualified for viva-voce either by securing 21 out of 35 or by securing 30 or more out of 50 marks after adding notional seniority marks.

iii) There is no relaxation of marks for SC/ST employees at the stage of calling for viva-voce, in respect of posts involving safety aspect.

II. PROCEDURE FOR EMPANELMENT

Safety Post:i) Those who have secured 60% in professional ability (30 out of 50) and 60% in total

will be empanelled first.ii) If sufficient number is not forthcoming as per (i), then those SC/ST employees

who get 60% marks in professional ability and 60% excluding marks for seniority (51 out of 85) will be empanelled.

Non-Safety Posti) 60% in professional ability and in total

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ii) 60% in professional ability and 60% in total excluding seniority marks, i.e. 51 out of 85, if sufficient number is not coming as per (i)

iii) 50% in professional ability and 50% in total, if sufficient number is not coming as per (i) & (ii)

iv) 50% in professional ability and 50% in total excluding marks for seniority i.e 42.5 out of 85, if sufficient number is not coming as per (i), (ii) & (iii).

v) If sufficient number of SC/ST employees are not forthcoming as per the order from (i) to

(iv) above, then such of those SC/ST employees who secure 20% under each heading will be recommended for adhoc promotion against the reserved points and imparting in-service training for 6 months.

The criteria for choosing the best among the failed is based upon the total marks secured by SC/ST employees.

As regards inter-se position amongst those who qualify on general standard vis-à-vis relaxed standard, the extant orders issued vide Serial Circular Nos. 93/92 and 62/2000 are to be followed.

SERIAL CIRCULAR NO. 182 /2001.Circular letter No. P(R)473/IV dated 5-10-2001

Copy of Board's letter No.E(W)97PS5-1/Misc dated 30.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(W)/97/PS5-1/Misc dated 30.7.2001

Sub: Lien of those staff with more than 3 years continuous Railway Service and get appointed on High Courts.

Ref: RDSO’s letter No.Pass/PR dated 22.5.2001.…..

RDSO has sought clarification as to whether lien should be maintained on the Railways for 2 years of those Railway servants with more than 3 years Railway service who get appointed in the High Courts, for the purpose of item (iv)(viii) under Schedule II of Railway Servants (Pass) Rules, 1986 (2nd

Edition, 1993).

The sources of power of appointment of the staff of High Courts and the employees of Central Government are different. Hence, the High Court cannot be considered as a Central Government office for the purpose of grant of privilege pass and PTOs to the staff appointed in the High Courts under the provisions of the Railway Servants (Pass) Rules, 1986.

This issues in consultation with the Legal Adviser, Ministry of Railways.


Copy of Board's letter No. 98/Sec(Spl)6/33/Pt dated 19.7.2001 is forwarded for information, guidance and necessary action. Board's letter dated 19-6-2000 quoted therein was circulated as Serial Circular No. 152/2000.

Copy of Boards letter No. 98/Sec(Spl)/6/33 Pt dated 19.7.2001 (RBE No.--)

Sub: Recruitment of Sports Persons in Group –C posts Against Sports Quota in RPF.…..

The question of recruitment of sports persons in Group – C category against sports quota in RPF has been under consideration in Board’s office for quite sometime. Now after detailed examination of the proposal, it has been decided to make recruitment of sports persons in Group – C category against sports quota in RPF.

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Such recruitment will be done initially in three disciplines i.e. athletics, volleyball and wrestling only.

Recruitment in Group C posts will be as under:-i) Constable in scale Rs.3050-4590.ii) Sub-Inspector in scale Rs.5500-9000.iii) Total sports quota per financial year will be 36 out of which 18 posts will be

filled by Talent Scouting and the remaining 18 posts through open advertisement as per the sports recruitment policy enunciated in Board’s letter No.E(Sports)/2000/Policy/2 dated 19.6.2000.

iv) Post of Constable (Rs.3050-4590) will be filled through open advertisement and talent scouting, whereas Sub-Inspectors (Rs.550-9000) will be only through Talent Scouting. The minimum norms for recruitment of sports persons against sports quota, procedure for recruitment, fixation of pay, incentive and out of turn promotion will be as per the guidelines issued vide Board’s letter No.E(Sports) 2000/Policy-2 dated 19.6.2000.

v) Trial Committee for recruitment in Sub-Inspector grade will consist of three SAG Officers (i.e. IG/DIG) and one sports officer/coach as the case may be, to be nominated by DG/RPF, on the recommendation of RSPB. The Trial Committee for Constable will consist of three Senior Scale Officers (Commandants/RPF) and one Sports Officer/Coach, as the case may be, to be nominated by DG/RPF, on the recommendation of RSPB.

vi) The recruitment Committee and Trial Committee will be one and the composition will be as per Talent Scouting, mentioned above. These Committees will be nominated, with the approval of DG/RPF.

vii) Recruitment of Sports persons as Sub-Inspector in scale Rs. 5500-9000 through Talent Scouting may be routed through RSPB, before obtaining the approval of DG/RPF.

viii) Recruitment, Posting etc. will be controlled by DG/RPF.ix) Earmarking of posts for recruitment of sports persons in RPF annually

railway-wise in team events including position-wise may be done in consultation with RSPB.

x) The fourth member on the Committee for recruitment i.e. Sports Officer or Coach may be nominated by DG/RPF on the recommendation of RSPB.

xi) All other conditions and norms contained in Board’s letter dated 19.06.2000 will remain the same for recruitment of Sports persons in RPF.

SERIAL CIRCULAR NO. 184 / 2001Circular letter No.P(R)54/III dated 5-10-2001

Copy of Board's letter No.E(P&A)II-97/HRA/19 dated 6.8.2001 is forwarded for information, guidance and necessary action. Board's letter dated 21.7.65(not 22.7.65) and 16.10.97 quoted therein were circulated under S.C.No.10/81 and 172/97 respectively.

Copy of Board's letter No.E(P&A)/II-57/HRA/19 dated 06.08.2001 (RBE No.151/2001).

Sub: Grant of Compensatory (City) Allowance and House Rent Allowance to Railway employees - Clarification regarding Protection clause.

…..Reference Board's letter No.PC-V/97/I/7/13 dated 16.10.97 vide which various cities/towns

had been reclassified on the basis of the recommendations of the 5th Central Pay Commission for the purpose of grant of HRA/CCA to the Railway employees. A protection clause was incorporated therein vide para-3 regarding such re-classification which provided that the cities/towns which have been placed in a lower classification as compared to their existing classification shall continue to retain the existing classification until further orders for the purpose of grant of Compensatory (City) Allowance and House Rent Allowance.

The protected classification and the rates of HRA/CCA of the city are applicable within the limits of the municipality area or Urban Agglomeration. If it exists. However, the Railway employees whose place of duty is within the proximity of a distance of 8 k.m. from the periphery of the municipal limits of the qualified city have also been allowed Compensatory (City) Allowance and House Rent

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Allowance at the rates admissible in that qualified city on the basis of dependency certificate issued by the District Collector/Deputy Commissioner.

Therefore, such areas falling within 8 k.m. of the qualified city are also getting HRA/CCA of that qualified city for which initial sanction is issued by this Ministry under Rule 1705 RII/1987 Edition (Para 2 of Board's letter No.PC-65/HRA-1/3 dated 21.7.1965). It has now been decided that for the areas where such sanctions had already been issued or given effect from a date prior to 1.8.1997, the date the re-classification orders came into effect, these areas shall continue to get the benefit as granted under the protection clause. However, such protection will not be applicable in the areas for which such sanction have been issued or given effect from/after 1.8.1997. In such cases House Rent Allowance with reference to actual classification admissible may be allowed.


SERIAL CIRCULAR No.185 /2001Circular letter No.P(R)186 dated 5.10.2001

Copy of Board’s letter No. E[NG]I-2001/CN5/1 dated 23-8-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[NG]I-2001/CN5/1 dated 23-8-2001 [R.B.E. No.170/01]

Sub: Rules regarding confirmation on non-gazetted Staff – Issue of order of confirmation.***

In terms of Para 112, Section ‘F’ Chapter I of Indian Railway Establishment Manual Vol.I, [1989] based on the instructions contained in this Ministry's letter No. E[NG]I-88/CN5/2 dated 20-11-89 a probation period of two years has been prescribed in all recruitment grades on satisfactory completion of which a specific order of confirmation is required to be issued.

2. The AIRF have raised a demand in the PNM that an employee should be confirmed on completion of two years of service/probation period and order of confirmation made available to him.

3. As the Railways are aware the confirmation is now a one-time affair in the career of a Railway servant to be done at entry level on satisfactory completion of the probation period. The procedure is relatively simple as compared to the one in vogue earlier when confirmation was linked with the availability of permanent post and was required to be done in each grade. The entire process of confirmation should not, therefore, take more than three months and in any case, if the number of employees involved is large, more than six months. The Board, therefore, desire that the appointing authority should assess the performance of the employee during probation by going through the confidential reports, if maintained, otherwise the working reports immediately on completion of probation and the whole procedure including obtaining vigilance clearance, issue of formal orders, if the competent authority has come to the conclusion that the employee has satisfactorily completed the period of probation, should be completed within a maximum period of six months. A copy of the order issued should be endorsed to the employee concerned.

SERIAL CIRCULAR No. 186 /2001Circular Letter No. P[R]473/IV DATED 5-10-2001


Copy of Board’s letter No. E[W]96 PS5-1/30 dated 17-8-2001 [R.B.E. No. 168/2001]

Sub: Age limit for provision of Guardian in the School Pass in respect of sons of Railway employees.

**** It has come to the notice of Board that age limit for provision of Guardian in the School Pass

in favour of son of Railway employee has been indicated as 15 years against item 7, under Annexure ‘C’ of Railway Servants (Pass) Rules, 1986 [2nd Edition, 1993]. This is logically a printing mistake when read with item (iii) under Schedule III – School Pass, in which it has been indicated as 18 years.

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It has, therefore, been decided to rectify the mistake by substituting item 7 under Annexure – ‘C’ as under:

“Issue of passes for ‘Guardian’ on school account, when the son is aged 18 years or above.”

2. In view of above, Railway Servants [Pass] Rules, 1986 [2nd Edition, 1993] is amended as per Advance Correction Slip No. 36 enclosed.

3. In all other respects Railway Servants [Pass ] Rules will apply.


Advance Correction Slip No.36 to Railway Servants (Pass)40. Rules,1986 (2 nd Edition,1993)

Item 7 under Annexure ‘C’ of Railway Servants(Pass) Rules,1986,(Second Edition,1993), may be substituted as under:

“Issue of Passes for ‘Guardian’ on school account when the son is aged 18 years or above”

(Authority: Railway Board’s letter No.E(W)96PS5-1/30 dt.17.08.2001)


Circular letter No. P(R) 39/IV dated 18-10-2001

Copy of Board’s letter No.E(MPP)/2000/1/11/Pt dated 18.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(MPP)/2000/1/11/Pt dated 18.7.2001 (RBE No.140/2001).

Sub: Rightsizing Indian Railways.Ref: Board(MS) DO letter even number dated 4.1.2001 to all GMs.

…..Kindly refer Board's letter of even number dated 11.8.2000 advising therein control on annual

"Intake" of staff in various Departments in the Zonal Railways/Units with the objective of rightsizing the manpower strength of Indian Railways.

2. During interactions with the Zonal Railways and Staff Federations at various levels/during formal meetings, some doubts about the interpretation of the provisions of the above letter have been expressed. The clarification issued vide Board(MS)'s D.O. of even number dated 4.1.2001 is reproduced below with further amplifications:

1 Annual intake levels have been fixed Department-wise and not division/ Unit-wise.

2.2 The intake has to be calculated as specified percentage of Men on Roll at the beginning of the year and not on the sanctioned strength of the concerned Department.

Annual intake as percentage of Men on Roll (MoR) in any Department of Zonal Railways/Units/Division has to be taken as total annual intake for that Department of the unit/etc. for all categories/Groups of staff in the Department. Within the overall ceiling, the percentage intake in different categories/Groups of staff can be adjusted. Similarly, inter- divisional/units adjustment is possible in any department within the Overall ceiling for the Zonal Railways within the power of GMs. Keeping in view special conditions prevalent in certain areas. In terms of para (e) of the instructions issued vide Board's letter of even number dated 11.8.2000, inter-zonal adjustment in a department is also possible with the approval of concerned Board Member within the ceiling of the overall intake for that department on all Indian Railway basis.

Thus if the Departmental strength (MoR) in IR basis is 4 lakhs, then the annual intake @ 1% will be 4000, which stands distributed to Railways/units in proportion to their MoR down up to Division/units. However, within the above overall ceiling of annual intake in the Department, inter-zonal adjustments by the Board Member & inter- divisional adjustment by the GM can be done. After

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the level of annual intake in the department is decided in number, the PHOD/Branch Officer may decide the intake levels in various essential categories based on specific requirements.

It follows from the above that the intake into the non-core areas and such other areas where surpluses are likely to be generated in near future due to technological and other changes, should be avoided. The intake should normally be restricted to essential core areas only. Even in core areas, the provision of staff should be based on the Benchmarking of staff productivity with respect to other Units/Division/Railway i.e. gradually bringing the staff productivity in the concerned unit to the best in the class achieved elsewhere.

There are various non-core activities in Railway Workshops which need to be phased out and the staff rendered surplus in non-core/non-essential areas should be redeployed promptly after retraining before resorting to open market recruitment through RRB/etc. In this connection, instruction issued vide letter No.E(MPP)/99/1/75 dated 28.11.2000 on "Redeployment of Surplus Staff" may be followed.

Based on the data collected from the Railways on annual intake during 1993-98, it is seen that on an average the annual intake level was about 1.1% of the staff strength (about 17,500 per year consisting of about 8000 from RRBs, 8000 through compassionate appointments and balance from other sources). While Railways have been able to manage with 1.1.% of the MoR as annual intake including compassionate appointments in last 7 to 8 years, the annual intake permitted vide circular date 11.8.2000 is higher than the level being maintained so far.

There is no ban on compassionate appointments. While the compassionate appointments made against essential posts will be in addition to the percentage intake permitted for the Department, the compassionate appointments done against non-essential categories will be counted against the percentage intake (say 1%) allowed for the department in a Railway.

Intake of staff against the new assets created during the years as per para(c) of the Instructions dated 11.8.2000 will also be in addition to the percentage intake for the department.

Special Recruitment Drive for SC/ST will be counted against percentage Intake allowed for the department in a railway.

No category of staff/department/unit is exempted from the purview of rightsizing.

It may be noted that para 2.1 and 2.3 above will not apply to PUs since, as per item (b) of letter of even number dated 11.8.2000, the annual intake for PUs has been fixed Unit-wise at 0.5% of the Men on Roll in the PU as a whole and not department-wise.

CPOs are directed to monitor the levels of intake in various departments in their Railway/Units periodically to ensure that these do not exceed the levels permitted as per the instructions dated 11.8.2000. It is imperative that along with the monitoring of intake level, the redeployment of surplus staff and phasing out of non-core/non-essential activities are also monitored periodically.

This disposes of CME/NR's D.O.letter No.141-M/TNA/MPP/TC-Pt.V G dated 14.2.2001 and RDSO's letter No. E I/MPP/Staff. Dated 15.3.2001.

Copy of Board's letter No. 94/TC/[RCT}/2-2/Part dated 26-6-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 94/TC/[RCT}/2-2/Part dated 26-6-2001 addressed to The Registrar, RCT, 2-Rajpur Road, Delhi, copied to GM(P) All Zonal Railways.

Please find enclosed herewith a copy of the Gazette of India, published under GSR 386 (E) dated 25th May, 2001 regarding revision of pension of Chairman, Railway Claims Tribunal for information & necessary action.

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SERIAL CIRCULAR No. 188 /2001Circular letter No.P(R)481/VI dated 18.10.2001

Copy of Board’s letter No.F(E)/II/2001/Misc/2/FOP dated 17.8.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 27.9.99 and quoted therein was circulated as S.C.No.274/99.

Copy of Board’s letter No.F(E)/II/2001/Misc/2/FOP dated 17.8.2001 (RBE No.156/2001).

Sub: Minimum benefit on promotion – recommendation of the Vth Pay Commission. …..

It has come to notice that fixation of pay in certain cases of promotion to next higher grade is not being done correctly where minimum benefit of Rs.100/- is required to be given as per instructions issued vide Board’s letter No.F(E)/II/99/FR/I/I dated 27.9.99.

Instructions are very clear that on promotion, initial pay in the time scale of the higher post be fixed at the stage next above the notional pay arrived at by increasing the pay in the lower post held on regular basis by one increment at the stage on which such increment accrues or by Rs.100/- whichever is more. An illustration is given below:

Pay being drawn in lower grade Rs.3105 (in scale Rs.2650-4000 (RSRP)Notional increment in lower grade Rs. 65Notional pay Rs.3165Next stage in higher grade Rs.3200

Since the total benefit is less than Rs.100/- (Rs.3200-3105= Rs.95) the following illustration would apply in such a case.

Pay being drawn in lower grade Rs.3105 (in scale Rs.2650-4000 (RSRP)Add Rs.100/- instead ofNotional increment in lower grade Rs. 100

Rs.3205Next stage in higher grade is= Rs.3240

Thus pay will be fixed at Rs.3240/- which is the available stage in promotional grade. This may be brought to the notice of all concerned so that wrong fixation of pay on promotion is avoided.

This also disposes of Central Railway’s reference No. HPB/PC-V/R-IV dated 10-7-2001.

SERIAL CIRCULAR No. 189 /2001Circular Letter No. P[R]481/VI DATED 18-10-2001

Copy of Board’s letter No.E(P&A)/II/2001/PP/7 dated 2.8.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 24.1.97 quoted therein was circulated as S.C.No.51/97 dated 12.3.97.

Copy of Board’s letter No.E(P&A)/II/2001/PP/7 dated 2.8.2001 (RBE No.147/2001).

Sub: Fixation of pay of State Government employees on appointment to posts under the Administrative control of Ministry of Railways.

…..The method of fixation of pay of State Government servants on appointment to posts under

the administrative control of Ministry of Railways has been spelt out in Board’s letter No.(EP&A)/II/96/PP/3 dated 24.1.1997. The question of fixation of pay in their cases consequent upon revision of pay scales on acceptance of the recommendations of the V Central Pay Commission has been considered by the Government and the President is pleased to decide that in the cases of

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State Government employees appointed to a post under the administrative control of the Ministry of Railways on or after 1.1.1996, pay will be fixed in the following manner.

a) Where the State Government have revised the pay scale of their employees on the pattern of V Central Pay Commission at the CPI 1510 w.e.f. 1.1.1996. the pay of these State Government employees on their appointment to posts under the administrative control of Ministry of Railways would be fixed directly under normal rules i.e. Rule 1313 (FR 22(1)(a)(2))R.II/1987 edition or Rule 1313 (FR 22.1(a)(I))-R.II/1987 edition, as the case may be.

b) Where the State Government have revised the pay scales of their employees after 1.1.1996 beyond CPI 1510, basic pay of the employees is to be determined first in the Railway scale by reducing the element of DA, ADA, IR etc. granted by the State Government after 1.1.1996 (beyond CPI 1510) and thereafter the pay would be fixed under normal rules i.e. Rule 1313 (FR 22(I)(a)(1))-R.II/1987 edition or Rule 1313 (FR 22(I)(a)(2))-R.II/1987 edition, as the case may be.

c) Where the State Government have either not revised or revised the pay scale of their employees on or after 1.1.1996 below CPI 1510 basic pay of these employees shall be determined first in the Railway scale, by adding the element of DA,ADA upto CPI 1510 granted by the State Government and thereafter their pay would be fixed under the normal rules.

2. These orders are applicable to the State Government employees appointed to a post under the administrative control of the Ministry of Railways on or after 1.1.1996.

3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR No. 190 /2001Circular letter No. P(R)563/I dated 18-10-2001

Copy of Board's letter No.E(NG)II/2001/RR-1/6 dated 20.8.2001 addressed to Chairman/RRB copied to GMs/IRs is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)II/2001/RR-1/6 dated 20.8.2001 addressed to Chairman/RRB copied to GMs/IR.

(RBE No. 162/2001)

Sub: Minimum recruitment qualification - candidates with higher qualifications.

…..Please refer to your office letter No. RRB/SC/REC/201/Vol.IV dated 28.5.2001, seeking

clarification as to whether the candidates with higher, qualification such as BE, B.Tech etc. are eligible for the posts of J.E.II (for which Diploma in Engineering is the minimum qualification).

The matter has been considered by the Board and it has been decided that an Engineering Degree in the same branch will always be acceptable in lieu of Diploma in Engineering. However, Degrees and Diplomas are not acceptable in lieu of ITI, unless specifically stated as acceptable.

SERIAL CIRCULAR NO. 191 /2001Circular letter No. P(R)

Copy of Board's letter No.E(GP)/82/2/92 dated 23.08.2001 dated 23.8.2001 is forwarding for information, guidance and necessary action. Board's letter dated 29.6.99 and quoted there was circulated as S.C.No.

Copy of Board's letter No.E(GP)/82/2/92 dated 23.8.2001 (RBE No.171/2001)

Sub: Filling up of the vacancies of Group "B" post AEN(Horticulture) and Sr.Scale posts of DEN (Horticulture).

Ref: Railway Board's letter of even number dated 29.6.99.…..

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The question of method of filling up the ex-cadre post of AEN(Horticulture) has been re-examined by the board and it has been decided that, in supersession of the instructions contained in Railway Board's letter of even number dated 29.6.99, vacancies in the above post maybe filled by selection, from amongst the non-ministerial Group "C" staff of Civil Engineering Department, who satisfy the following condition of eligibility:

(i) A Degree or Diploma in Horticulture or Degree in botany, and

(ii) acquired a minimum of five years experience in the field ofHorticulture, and

(ii) have rendered a minimum of 3 years non-fortuitous service inGroup "C" in grade the minimum of which is Rs.1400/-(in pre-revised scale of pay).

The selection will consist of written test, viva-voce and assessment of record of service. The scheme and process of assessment for this ex-cadre post of AEn (Horticulture) will be same as that prescribed for selection for promotion to regular Group "B" posts. However, there need not be any zone of consideration. All the eligible candidates, who apply and satisfy the eligibility conditions laid down in para-1 above may be considered for the ex-cadre post of AEN(Horticulture.).

The incumbents of the ex-cadre of AEN (Horticulture) will not be eligible for promotion to Group "A" /Junior scale of IRSE, the appointment as AEN (Hort) being an ex-cadre post. For further promotion to Group "A"/IRSE, they will have to get selected to the regular Group "B" post of AEN as per provisions of the statutory Recruitment Rules for the Group "B" post of AEN.

The ex-cadre AEn (Horticulture) and the non-ministerial Group "C' staff of Horticulture wing, will continue to be eligible for the regular Group "B" post of AEN as per the Recruitment Rules for the Group "B" post of AEN.

SERIAL CIRCULAR NO. 192/2001Circular letter No. P(R) 563/III dated 22-10-2001

Copy of Board's letter NoE(P&A)/1-2001/PS-5/PE-1 dated 20-8-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter NoE(P&A)/1-2001/PS-5/PE-1 dated 20.8.2001 (RBE No.157/2001).

Sub: Qualification for Drawing teachers in Railway schools in Scale Rs.5500-9000 (RSRP).

Ref: Board's letter No.E(P&A)/1-87/PS-5/PE-9 dated 4-10-89 &8.3.90.

One of the Production Units had raised a doubt in respect of the qualifications required for recruitment of Drawing Teacher in Rs.1400-2600 (RPS)/Rs.5000-9000 (RSRP) in the Railway schools. After reviewing the matter, the Board have decided that the qualifications for recruitment of Trained Graduate Teacher (Drawing) will, henceforth, be as under:

1. M.A. Degree in Drawing & Painting/Fine Arts from a recognized University

OR

B.A.(Hons) in Art and Art Education

OR II Class Bachelor's Degree with Drawing & Painting/Fine Arts with Minimum 2 years full time

Diploma from a recognized Institution.

OR

Higher Secondary/intermediate with minimum 4 years full time Diploma in Painting/Fine Arts or Part time Diploma of not less than 5 years duration.

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2. Competence to teach through the medium/media as required

3. Desirable: At least 2 years Teachers Training Course from arecognized institution.

OR2 years' teaching experience in a recognized institution.

NOTE: The condition of II Class in Bachelor's Degree can be relaxed in respect of promotee candidates who have at least 5 years experience as Primary Teachers.

2. Amendment of IREM will follow.

ANNEXURE TO PERSONNEL BRANCH SERIAL CIRCULAR NO. 192/2001

Copy of Board’s letter No. E(P&A)I-87/PS-5/PE-9 dated 4-10-89 (RBE No. 252/89

Sub: Revision of qualifications of Teachers in Railway Schools.

The question of updating the qualifications in line with those prescribed by Kendriya Vidyalaya Sangathan and Delhi Administration for the following categories of Railway school teachers has been examined by the Board:1) Primary Teachers (Rs.1200-2040)2) T.G.T. (Rs. 1400-2600)3) P.G.T (Rs.1640-2900)

2. Accordingly, in modification of the earlier orders, insofar as the qualifications in respect of the above categories are concerned, the Ministry of Railways have decided that the qualifications as indicated in the Annexure to this letter will be applicable for promotion / recruitment to these categories . The qualifications prescribed are the same for both direct recruitment as well as promotion, except to the extent provided in the qualifications themselves. Also, preference may be given, in case of direct recruitment to candidates possessing qualifications higher than those prescribed for the post.

3. The above orders will take effect from the date of issue of this letter. Any selections already initiated would be conducted and finalised based on the notifications already issued.

ANNEXURE

QUALIFICATIONS FOR TEACHING POSTS IN RAILWAY SCHOOLSS.No.

Posts Minimum Qualifications

1 Primary Teachers (Rs.1200-2040)

1. Higher Secondary with JBT (2yrs) or equivalent. ORIntermediate with JBT (1 yr.) or its equivalent. ORSenior Secondary (Plus 2) examination with JBT (1 yr.) or its equivalent.

2. Trained Graduate Teachers (Rs.14,000-22,000)

1. IInd Class Bachelor’s degree with one of the following group of subjects: (I) Physics, Chemistry and one subject out of Maths/Botany/Zoology.(II) Botany, Zoology and one subject out of Physics/Chemistry.(III) English Literature/Hindi Literature/Sanskrit Literature.(IV) Any two subjects out of English, Maths, Commerce, Economics, Geography, Pol.Science, History, Agriculture.2. University Degree/Diploma in education/teaching. OR4 yrs. Integrated degree course of Regional Colleges of Education of NCERT.2. Competence to teach through the medium/media as required. NOTE: The condition of II Class in Bachelor’s Degree can be relaxed in respect of promotee candidates who have atleast 5 years experience as Primary Teachers and also for candidates (both promotee and Direct Recruits) who have a Post Graduate Degree in any of the teaching subjects referred to in Para 1 above.

3 Post i) II Class Master’s Degree in any of any of the teaching subjects.

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Graduate Teachers (Rs.1,640-2,900)

ii) University Degree/Diploma in Education/Teaching. OR Integrated two year’s Post Graduate course of Regional Colleges of Education of NCERT.iii) Competence to teach through the medium/media, a required.Note: The condition of II class in Master’s Degree can be relaxed in respect of promotee candidates who have atleast 5 years experience as TGTs.

SERIAL CIRCULAR NO. 193/2001PAY COMMISSION CIRCULAR NO.

Circular letter No. P(PC)487/

Sub: Payment of Dearness Allowance to Railway Employees – Revised Rates effect from 01.07.2001.

…..A copy of Railway Board's letter No.PC-V/97/1/7/14 dated 24.09.2001, PC-V/320(RBE

No.193/2001) on the above subject is sent herewith for information guidance and necessary action.

Railway Board's letters mentioned therein were circulated as under:

Railway Board's letter No. and date This office letter No. & date

1.PC-V/97/1/7/14 dated 10.04.2001 P(PC)/487/V/97/DA dated 18.4.2001 (S.C.No.65/2001)

2.PC-V/97/1/7/14 dated 16.10.97 P(PC)/487/V/97/DA dated 17.10.97 (S.C.No.171/97).

Action should be taken to draw the revised rates of Dearness Allowance in the salary bill of the mechanised units of General Pay Roll, Running and Workshops for the month of October 2001 in respect of employees belonging to Group :A, "B", "C" and "D" .

DA Arrears: The bills for drawal of D.A. arrears payable from 01.07.2001 to 30.-9.2001 in respect of all the employees will draw in computer as hither to done consisting of 3 statements.

Viz. Statement No. I) Straight cases - Bills ii)Exception cases. iii) Transfer cases.

In respect of Statement No.(ii) and (iii) manual Bills are to be drawn.

As regards bills for drawal of Dearness Allowance arrears it will be drawn in computer wherever it is available and manual supplementary bills in respect of those units which are not computerised.

In respect of Gangmen pay roll DA arrears will be included in the pay bill and paid along with regular salary for September 2001.

CWM/LGDS to ensure payament of DA and arrears as indicated above to the staff of LGD, Workshops.

DRM/GTL to ensure payment of revised DA and arrears indicated above to the staff of GTL, UBL and Workshops of UBL and TPTY.

HONORARIUM

CPO's sanction is communicated to the drawal of D.A. arrears wherever bills made non-computerised and also manually and payment of honorarium to the staff at the prescribed rates as conveyed in this office circular letter No.P®/299/1 of 8.8.1988. The payment of honorarium to individual clerk should be processed only after they claim arrears in respect of all staff including those who have retired/died or demitted from service and a certificates to this effect should be obtained from each bill preparing clerk claiming honorarium. The honorarium should be claimed within 6 months from the date of issue of this letter.

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The payment of honorarium may be arranged by the Division/Unit concerned with the due verification/concurrence of the Associated Accounts after obtaining Administrative sanction at the units level and there is no necessary for sending the proposal to Headquarters for this purpose.

Copy of Board's letter No.PC-V/97/1/7/14 dated 24.09.2001 (PC-V/320 RBE No.193/2001).

Sub: Payment of Dearness Allowance to Railway Employees -Revised Rates effect from -1.7.2001.

…..Reference to this Ministry's letter of even number dated 10.04.2001 (S.No.PC-V/303 RBE

no.71/2001) on the subject mentioned above. The President is pleased to decided that the Dearness Allowance payable to Railway employees with effect from 1st July 2001 shall stand modified as follows:

Date from which payable Rate of Dearness Allowance per month01.07.2001 45% of pay

The provisions contained in Paras-3 and 4 of this Ministry's letter No.PC-V/97/1/7/14 dated 16.10.1997 (S.No.PC-V/3, RBE no.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders.

The additional instalment of Dearness Allowance payable under these orders shall be paid in cash to all Railway employees.

The payment on account of Dearness Allowance involving fraction of 50 paise and above may be rounded off to be next higher rupee and the fractions of less than 50 paise may be ignored.

SERIAL CIRCULAR No.194/2001Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 12.10. 2001

Copy of Board’s letter No.F(E)III/2000/PN1/61 dated 23.8.2001 is published for information, guidance and necessary action. Board’s letters dated 5.6.98 23.12.98,15.99 and 14.11.2000 quoted therein were circulated as S.C.Nos. 152/98,16/99,26/99 and 235/2000 respectively.

Copy of Board’s letter No.F(E)III/2000/PN1/61 dated 23.8.2001(RBE No.174/2001) PC-V/317

Sub: Implementation of Government’s decision on the recommendations of the Fifth Central Pay Commission - revision of Pension of Pre and Post 1986 pensioners/family pensioners etc. - Extension of date of submission of application for revision of pension/family pension.

…

In conrtinuation of Board’s letter of even number dated 14.11.2000 extending the date of submission of application for revision of pension/family pension of pre and post-1986 pensioners/family pensioners upto 31.3.2001. A copy of DOP &PW’s O.M.No.45/86/97- P&PW(A) Part III dated 18.7.2001 extending the date of submission of application further upto 31st December 2001 is circulated for information and guidance. These instructions will apply mutatis mutandis on the Railways also.

DOP&PW’s O.M.No.(1) 45/86/97-P&PW(A) Part IV dated 8.5.98, 30.11.98 and 17.12.1998 and O.M.No.45/86/97-P&PW(A) Part III dated 4.10.2000 were circulated/adopted on the Railways vide Board’s letter No.F(E)III/98/PN1/11 dated 5.6.98,23.12.98, F(E)III/98/PN1/29 dated 15.1.99 and letter of even number dated 14.11.2000 respectively

Copy of DOP &PW’s O.M.No.45/86/97- P&PW(A) Part III dated 18.7.2001

OFFICE MEMORANDUM

Sub: Implementation of Government’s decision on the recommendations of the Fifth Central Pay Commission - revision of Pension of Pre and Post 1986

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pensioners/family pensioners etc. - Extension of date of submission of application for revision of pension/family pension.

…

The under signed is directed to refer to this Department’s OM of even No. dated 4.10.2000 extending the date of submission of applications for revision of pension/family pension of pre-1986 pension/family pensioners upto 31.3.2001. Representations have been received in this department for extending the date of submission of applications beyond 31.3.2001. The matter has been considered in this department and it has been decided to extend the date of submission of application for revision of pension/family pension in such cases upto 31.12.2001. However, Defence civilian pensioners will continue to be governed by orders issued by the Ministry of Defence.

2. Similarly it has also been decided to extend the date of submission of applications for revision of pension/family pension with reference to this department’s OM No.(!) 45/86/97-P&PW(A)-Part IV dated 8.5.1998 read with OM dated 30.11.1998 and dated 17.12.1998 for submission of applications by the pensioners covered under those OM upto 31.12.200

3. Ministry of Agriculture etc. are requested to bring the contents of these orders to the notice of heads of Departments/Controller of Accounts, Pay and Accounts Officer and atached and Subordinate Offices under them on top priority basis. All Pension Disbursing Authorities are also advised to prominently display these orders on their notice boards for the benefit of the pensioners/family pensioners.

SERIAL CIRCULAR NO. 195/2001Circular letter No.P(PC)/487/V/97/Pension/Vol.II dated 15.10.2001

Copy of Board’s letter No.F(E)III/99/PN1/20 dated 20.8.2001 (PC-V/315) is published for information, guidance and necessary action. Board’s letters dated 15.1.99 and 9.9.99 were circulated as SC.Nos 26/99 and 262/99 ,respectively.

Copy of Board’s letter No.F(E)III/99/PN1/20 dated 20.8.2001 (PC-V/315)(rbe No.160/2001)

Sub: Implementation of Governments decision on the recommendations of the Vth Central Pay Commission-Clarification regarding post/scale of pay held by the retired Government servant.

Ref: Board’s letters No.F(E)/III/98/PN1/29 dated 15.1.99 and No.F(E)III/99/PN1/20 dated 9.9.99

…

The decision of the President, in implementation of the recommendations of the Vth Central Pay Commission, circulated vide Board’s letter No.F(E)/III/98/PN1/29 dated 15.1.99, was based on the corresponding instructions contained in DOP&PW’s OM No.45/10/98-P&PW(A) dated 17 th

December,198, wherein it has been laid down that pension of all pensioners irrespectiveof the date of retirement shall not be less than 50% of the minimum pay in the revised scale of pay introduced w.e.f. 1.1.96 fro the post last held by the pensioner/deceased Railway servant. Similarly, w.e.f.1.1.96, family pension shall not be less than 30% of the minimum pay in the revised scale of pay introduced w.e.f. 1.1.96. It has also been clarified in para-3 of Board’s letter of even number dated 9.9.99, that pension/family pension of pre 1.1.96 retired officers/staff holding various categories of posts, at the time of their retirement/death while in service and were in receipt of pension/family pension as on 1.1.1996 should be revised to 50% and 30% respectively of the minimum of the higher replacement scales introduced w.e.f. 1.1.1996.

The actual connotation of the “post last held” by the pensioner at the timeof retirement/death while in service has now been clarified by the DOP&PW, which is the nodal department in all pensionary matters and empowered to give final interpretation to the rules and orders relating to such matters. Accordingly, it is hereby clarified that the sentence “pension of all pensioners irrespective of their date of retirement shall not be less than 50% of the minimum pay in the revised scale of pay w.e.f. 1.1.1996 of the post last held by the pensioner” wherever used in Board’s letters No. F(E)III/98/PN1/29 dated 15.1.99 , shall mean that “ pension of all pensioners irrespective of their date of retirement shall shall not be less than 50% of the minimum pay in the revised scale of pay w.e.f. 1.1.96 of the post last held by the pensioner” wherever used in Board’s letters No.F(E)III/98/PN1/29

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dated 15.1.99 , shall mean that “pension of all pensioners irrespective of their date of retirement shall not be less than 50% of the minimum of the corresponding scale as on 1.1.96 of the scale of pay held by the pensioner at the time of retirement/death while in service. Similarly, w.e.f. 1.1.96, family pension shall not be less than 30% of the minimum of the corresponding scale as on 1.1.96 of the scale of pay held by the pensioner/deceased Railway servant.

In consequence of the above clarification, the provisions contained in Board’s letter of even number dated 9.9.99 now stand withdrawn and therefore, necessary action may be taken by the Heads of Office to update the pension/family pension of the concerned pre 1996. Pensioners/family pensioners with reference to the corresponding scales of pay, and not the higher replacement scales of pay , introduced w.e.f. 1.1.1996.

SERIAL CIRCULAR No. 196 /2001Circular Letter No. P[R]673/II DATED 18-10-2001

Copy of Board’s letter No. E[MPP]99/19/1/Pt. dated 23-8-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[MPP]99/19/1/Pt. dated 23-8-2001 [R.B.E. No.169/01]

Sub: Report of the Railway Safety Review Committee [Part I] 1998 – Attributes required for trainers –Recommendation No. 5.5

*** The Railway Safety Review Committee vide item No.5.5 of its Recommendations have recommended as under:

“ Attributes required for a trainer should be carefully observed during the training courses and noted in the trainee’s personal record to facilitate future selection as trainers.”

The above recommendation has been accepted by Railway Board.

2. In this context the Railway Administrations are directed that all the training centres under the Railway’s control may be advised that all trainees should be carefully observed during the course of training with a view to assess whether they have attributes to become future trainers. Such assessment should be made available to the authority concerned who will keep the same in employees Personal Record and at the time of selection/posting of trainers this should be taken note of.

3. The Ministry of Railways have decided that the Manual on Management of Training 1998 may be amended as per the attached Advance Correction Slip No. 5/2001.



Para 6.2.1 below para 6.2 under item No.6 of the Manual on Management of Training (June 1998) may be inserted as under:

A trainee’s attributes to become a future trainer should be carefully observed and noted during the course of training and made available to the authority concerned who will keep the same in the employees’ Personnel Record and at the time of selection/posting of trainers, this should be taken note of.

(Authority Board’s letter No.E(MPP)99/19/1/Pt. Dated 23.8.2001)

SERIAL CIRCULAR No. 197 /2001Circular Letter No. P[R]184 DATED 18-10-2001

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Copy of Board’s letter No. E[NG]I-2001/CR/6 dated 24-8-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 22-4-87 quoted therein was circulated as S.C. No. 11.2.87.

Copy of Board’s letter No. E[NG]I-2001/CR/6 dated 24-8-2001[R.B.E. No. 175/2001] S.C. No. 8 TO MC No. 28.

Sub: Confidential Reports of non-gazetted staff- Addition of a column ‘Fit for posting as a trainer in the training institute.”

***Railway Safety Review Committee-1998 [Part I] vide item No.5.5 of its Recommendations

have recommended as under:


2. The recommendation has been accepted by the Railway Board. Consequently, it has been decided that in the Confidential Report forms circulated under Board’s letter No. E[NG]I-86/CR/5 dated 22-4-87, an additional column ‘whether he/she is fit for posting as trainer in training institute’ may be included in Part III as item No. 16A in Annexure I, item No. 24 A in Annexure II and item No. 32 A in Annexure III.

SERIAL CIRCULAR No. 198/2001Circular Letter No. P[R]673/IV DATED 22-10-2001

Copy of Board’s letter No. E(MPP)/2001/1/11 dated 13.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(MPP)/2001/1/11 dated 13.8.2001 (RBE No.155/2001).

Sub: Development Programme for group ‘D’ employees.……

The staff development programme for Group ‘D’ employees, named as ‘PRAGATI’ is being organised in NFIR since January 2001. The two days training programme lays emphasis on courtesy, etiquette, behaviour, self –development of staff, enterpreneurship, belongingness to the organization, etc. at the end of the training programme the trainees are also awarded with a certificate. This training programme would generate positive response from the employees in case AGM or at least PHOD could spare some time to preside over the inaugural session, and give his valuable suggestion.

Board have desired that the above mentioned programme be implemented in all Railways with immediate effect. The training module of the staff development programme for Group ‘D’ employees is enclosed as Annexure –A.

ANNEXURE-ATRAINING MODULE FOR GROUP’D’ EMPLOYEES

1. Etiquette and Manners

Receiving telephone calls and telephone manners Handling different types of phones Message checking Receiving Visitors and extending courtesy Hospitality to Visitors in house and to customers in office Appearance Clothing/Uniform Art of smiling Meeting Room manners, table manners Privacy - how to protect the privacy of Officers and their family(for Bungalow Peons)

2. How to make your job interesting?

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File movement Diarising Registration of daks Dispatch Delivery Proper House keeping, maintenance and protection

3. Basics about office automation and machines

Primary knowledge about computer and its peripherals Basic ability to deal with voltage fluctuations, power failures etc. Fax machine Photocopies machine Other Electronic gadgets

4. Falling in love with organisation

Briefing about job content and service conditions Career planning/growth prospect Various allowances and incentives relevant for them Sense of Duty Dignity of labour Brotherhood of workers Motivation Various Welfare Schemes Basic information about Railway’s structure and Budget5. Own health

Useful tips regarding maintaining health Developing habit of regular exercises Briefs regarding ill effects of smoking, passive smoking, cancer, asthama, AIDS etc.

1. Develop habit of saving

Importance of saving Various schemes of investment/saving PF rules Nominations for PF, CGEIS

2. Roja play

Behaviour with customers (Internal & External) Communication with Superiors Feeling free to discuss problems with Superiors

3. Learning Ahead

Entrepreneurship Message from religion, mythology Inputs for multi-skilling

4. Planning future of employees’ children and family welfare

One child norm Abolition of gender bias Incentive for family planning Self-employment opportunities Schemes of government aid Keeping the morale high Counselling with seniors for career planning of children and their education

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5. Miscellaneous

Railway Service Conduct Rules Misuse of privileges and other unbecoming actions Awards, recognition Deeling with Banks, Post Offices etc.(opening of account, deposit, withdrawal, cheques, various

types of postal stationaries, various saving schemes of Banks) Gardening as a hobby

11. Any other subject/matter considered important/relevant, but not covered in the training module here.

SERIAL CIRCULAR NO. 199 /2001Circular Letter No. P[R]554/V DATED 31-10-2001

Copy of Board’s letter No.E(G)/2001/QR 1-10 dated 17.08.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 18.7.2001 and quoted therein was circulated as S.C.No.169/2000.

Copy of Board’s letter No.E(G)/2001 QR 1-10 dated 17.8.2001 (RBE No.161/2001).

Sub: Retention of Railway accommodation at the previous Place of posting in favour of staff rendered surplus and Posted at a new place.

…..With a view to facilitating the process of re-deployment of surplus staff and alleviating

hardship of those who have to join at the new place of posting as a result of such re-deployment, a need was felt for allowing retention of Railway accommodation at the previous place of posting in favour of staff rendered surplus and posted to new station.

Having regard to the above exigencies, the Ministry of Railways in exercise of powers contained in their order No.E(G)/99 QR-16(Pt) dated 18.7.2000 have decided in public interest to relax the existing provisions regarding retention of Railway accommodation and charging of rent therefor in respect of staff rendered surplus and posted at a new station by allowing them retention of Railway accommodation already allotted to them at their respective previous place of posting on normal rent for a period of 2 years or till allotment of Railway Quarter at the new place of posting whichever is earlier. The period of 2 years shall count from the date of issue of transfer order.

This has the sanction of the Board and issues with the concurrence of Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR No. 200 /2001Circular letter No.P(R)54 dated 31.10.2001

Copy of Board’s letter No.E(P&A)II-98/HRA-6 dated 24-8-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 6.1.97, 15.4.97 and 12.02.01 quoted therein were circulated as S.C.Nos.33/97, 109/2000 and 46/01 respectively.

Copy of Board’s letter No. E[P&A)II-98/HRA-6 dated 24-8-2001 [R.B.E. No.166/01]

Sub: Grant of House Rent Allowance to Railway employees joining the newly set-up zonal Railways – Regarding.

…..In partial modification of para 3 of Board’s letter of even number dated 15.4.99, Board have

decided that these instructions be given effect to retrospectively from 6.1.97. it has further been decided that these instructions should remain in force upto 31.3.2001 since the facility for retention of railway accommodation at the previous place of posting granted initially for a period of one year vide Board’s letter No.E(G)/96/QR1-39 dated 6.1.1997 expired on 31.3.2001 in terms of Board’s letter No.E(G)/98/QR1-28 dated 12.2.2001. After 31.3.2001 normal rules would be applicable.


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SERIAL CIRCULAR NO. 201/2001.Circular letter No. P(R) 436/IEM/IV dated 5-11-2001

Copy of Board's letter No.E(NG)II/2000/RR-1/37 dated 10.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)II/2000/RR-1/37 dated 10.8.2001(RBE No.154/2001) S.C.No.42 to MC 32

Sub: Amendments to IREM – Age relaxation to widows, divorced women and judicially separated women.

…..The Ministry of Railways have decided that the Indian Railway Establishment Manual, Vol.I

(1989 edition) may be amended as per Advance Correction Slip No.125 is enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I (1989 EDITION)

Chapter-I Section “B” Subsection-III – Recruitment and Training.


The existing provisions contained in para 115 (v) may be substituted by the following words and figures:

“For direct recruitment to all Group “C” and Group “D” posts, the upper age limit in case of widows, divorced women and women judicially separated from their husbands, who are not remarried, shall be relaxed upto the age of 35 years. In such cases, there will be further relaxation upto the age of 38 years for ;Other Backward Community (OBC)’ candidates, and upto 40 years for Scheduled Caste/Scheduled Tribe (SC/ST) candidates.

(Authority: Railway Board’s letter No.E(NG)II/80/RR-1/42 dated 7.8.1981 and No.E(NG)II/2000/RR-1/37 dated 10.8.2001).

SERIAL CIRCULAR NO. 202/2001Circular letter No. P(R) 436/IREM/IV dated 5-11-2001

Copy of Board's letter E(NG)II/2000/RR-1/47 dated 3.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)II/2000/RR-1/47 dated 3.8.2001 (RBE No.152/2001).

Sub: Educational qualification for recruitment to Group “C” Posts in Mechanical & Electrical Engineering Departments.

***A committee was constituted by the Board to review the recruitment qualifications to

various Group "C" posts in Mechanical and Electrical Engineering Departments. Consequent upon acceptance of recommendations of the committee by the Board, the revised qualifications for various categories will, henceforth, be as under:

S.No. Post Existing Revised qualification Qualification.

---------------------------------------------------------------------------------------------------------------------------------1.. Jr.Engineer-II Diploma in Mechanical/ No change. Rs.5000-8000) Electrical/Electronics Note: The indenting Railway (Electrical Deptt) Engineering. shall have The discretion to

specify the number of candidates required from each discipline subject to a rider that at least 50% of

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the intake shall be from Electrical Engineering alone. All candidates

selected will, however, be borne on a common cadre.

2.Jr.Engineer-II Diploma in Mechanical/ No change. (Rs.5000-8000) Electrical/Electronics Note: The indenting Railway (Mechanical Dept) shall have The discretion to

specify the number of candidates required from each discipline subject to a rider that at least 50% of the intake shall be from Mechanical Engineering alone. All candidates selected will, however, be borne on a common cadre.

3. Jr.Engineer-II Diploma in Mechanical/ No change. (Rs.5000-8000) Electrical Engineering Note: The indenting Railway (C&W)/TXR shall have The discretion to


4. Skilled Artisan Act No change. (Rs.3050-4590) Apprenticeship/ITI in Note: Diploma in Engineering

relevant trade. should not be considered as an alternative higher qualification. Act Apprenticeship/ITI in relevant trade is the only qualification and no other qualification should be accepted on the ground of being a higher qualification in the same line of training.

5. Diesel/Electric Matriculation pass, Matriculation Pass plus Assistant plus ITI in specified (I)ITI in specified trades / Act (Rs.3050-4590) trade/Act Apprenticeship

Apprenticeship. OR Relevant trades are:- (ii)Diploma in Mechanical/

Electrical/Electronics in lieu of ITI.

(i) Fitter Relevant trades are:(ii)Turner (I)Fitter(iii)Machinist (ii)Electrician(iv)Electrician (iii)Instrument Mechanic(v)Instrument Mechanic (iv)Mill wright/Maintenance

Mechanic

(vi)Refrigeration & Air (v) Mechanic(Radio & TV)Conditioning Mechanic (vii)Mill wright/ (vi)Electronics MechanicMaintenance Mechanic (vii)Mechanic (Motor vehicle)(viii)Mechanic (Radio & (viii)WiremanTV) (ix) Tractor Mechanic(ix)Electronics Mechanic (x) Armature & Coil winder(x)Mechanic (Motor (xi)Mechanic (Diesel)]vehicle) (xii)Heat Engine

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(xi)Wireman(xii)Tractor Mechanic

NOTE:The following trades have been deleted from the earlier list:

(xiii)Tool & Die maker I)Turner(xiv)Sheet Metal maker ii)Mechanist(xv)Armature & Coil iii)Refrigeration & Air Winder Conditioning Mechanic(xvi)Mechanic (Diesel) (iv)Tool & Die Maker(xvii)Heat Engine (v)Sheet Metal Worker.

Indian Railway Establishment Manual, Volume – I (1989 edition) may be amended incorporating the above related changes as per Advance Correction Slip No.123 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME – I (1989 EDITION)

Chapter – I, Section – B, Subsection – III – Recruitment and Training


6. Add the following Note below the existing para 141 (2) (I) :

Note: The indenting Railway shall have the discretion to specify the number of candidates required from each discipline, subject to a rider that at least 50% of the intake shall be from Electrical Engineering alone in the case of Electrical Department and from mechanical Engineering along in the case of Mechanical Department. All candidates selected will, however, be borne on a common cadre.

Authority: Railway Board’s letter No.E(NG)II/2001/RR-1/47 dt 3.8.2001)

7. Add the following Note below the existing para 142 (2) (I)”

Note: The indenting Railway shall have the discretion to specify the number of candidates required from each discipline, subject to a rider that at least 50% of the intake shall be from Mechanical Engg. alone. Allcandidates selected will, however, be borne on a common cadre.

Authority: Railway Board’s letter No.E(NG)II/2000/RR-1/47 dated 3.8.2001).

8. Add the following Note below the existing para 159 (1) (I):

Note: Act Apprenticeship/ITI in relevant trade is the only qualification and no other qualification including Diploma in Engineering should be accepted as an alternative qualification on the ground of being a higher qualification on the ground of being a higher qualification in the same line of training.

(Authority: Railway Board’s letter No.E(NG)II/2001/RR-1/6 dated 3.8.2001).

9. Under the heading “III. Transportation (Power) Department”

(A) Delete the existing entry “(I) First Fireman” and para 136 appearing below that entry.

(B) Substitute the following for the existing entry “(ii) Diesel Asstt” and para 137 appearing below that entry:

“(I) Diesel Asst/Electric Asstt.

137.(1) the posts in the category of Diesel Assistant/Electric Assistant in pay scale Rs.3050-4590 will be filled as under:

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i) 50% from amongst the volunteering Diesel/Electric Loco Fitters of Diesel/Electric loco sheds with three years service failing whichDiesel/Electric loco fitters with less than three years service but total service of six years and Diesel/Electric Loco Group “D” staff of Diesel/Electric Loco sheds with a total service of six years in Diesel/Electric Loco sheds having the qualification of course completed Act Apprenticeship of Mechanical/Electrical/Electronics Engineering trade or Matriculation with ITI as on additional preferable qualification with upper age limit of 35 years (40 years in the case of SC/ST).

iii) 50% plus the shortfall, if any, against (I) above by direct recruitment through the Railway Recruitment Boards.

(1) Qualifications etc. for direct recruitment will be as under:(i)Educational: Matriculation Pass plus

(a) ITI in specified trades/Act Apprenticeship, ORDiploma in Mechanical/Electrical/Electronics Engineering in lieu of ITI.

Note: Specified trades for the purpose of (a) above are as follows:A) FitterB) ElectricianC) Instrument MechanicD) Mill wright/Maintenance MechanicE) Mechanic (Radio and TV)F) Electronics MechanicG) Mechanic (Motor Vehicle)H) WiremanI) Tractor MechanicJ) Armature & Coil winderK) Mechanic (Diesel)L) Heat Engine.

iv) Age: Between 18 to 27 yearsv) Training: 39 weeks.

[3] Diesel/Electric Assistants have avenue of promotion to the posts ofShunters/Engine Turners, Goods Drivers and so on as per procedureIn force for filling up posts in these categories”.

Delete the existing entry “(iii) Electric Asstt” and Para 138 appearing below that entry.Delete the existing entry “(iv) Steam Shunters” and para 139 appearing below that entry.

Authority: Railway Board’s letter No.E(NG)II/92/RR-1/23 dated 01.10.92 No.E(NG)I/90/PM-7/34 Vol.II dated 25.4.97 & 2.9.98 No.E(MPP)/98/3/8 dated 22.6.98, E(NG)II/94/RR-1/29 dated 10.5.99 and E(NG)II/2000/RR-1/47 dated 3.8.2001).

SERIAL CIRCULAR No. 203 /2001Circular letter No.P(R)184/IV dated 5.11.2001

Copy of Board’s letter No. E(NG)I-2001/CR/7 dated 22.08.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 30-9-81 quoted therein was circulated as SC No. 6/82.

Copy of Board’s letter No.E(NG)I-2001/CR/7 dated 22.08.2001(RBE No.172/2001) S.C.No.9 to MC 28.

Sub: Preparation and maintenance of Confidential Reports on Non-gazetted Railway servants.

…..As the Railways are aware, model instructions for preparation and maintenance of

Confidential Reports for non-gazetted Railway servants, circulated under this Ministry’s letter No.E(NG)I-81/CR/5 dated 30th September 1981, inter-alia lay down time table for reporting/reviewing of ACRs and disposal of appeal against adverse remarks as under:

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i) The confidential reports for each reporting year shall be written ordinarily within one month of the close of the said year i.e. by 30th April.

ii) The Confidential Reports should be reviewed and countersigned by the Reviewing Authority ordinarily within one month of its receipt by him from the Reporting Authority.

iii) Where the Reporting Authority or Reviewing Authority retires or demits office, he should report/review the Confidential Reports of all railway servants working under him ordinarily within a period of one month from the date of such retirement or demission of office.

iv) All representations against adverse remarks, which are to be made within one month of receipt of communication regarding adverse remarks, should be dealt with and decided upon expeditiously by the Competent authority i.e. normally the authority next above the reviewing authority and in any case within three months from the date of submission of the representation.

2. AIRF have raised an issue vide agenda item No. 47/2001 for discussion in the forthcoming PNM-AIRF meeting that the instructions mentioned above are not being strictly followed, resulting in non-availability of all the Confidential Reports at the time of conduct of Selections/Suitability Tests and consequent delay in finalization of panel/ Select lists.

3. The matter has been considered by the Board who have decided that the CPOs should ensure by appropriate monitoring that the schedule of writing/finalization of Confidential Reports as per Board’s letter No.E(NG)I/81/CR/5 dated 30.09.1981 is strictly adhered to.


Copy of Board’s letter No. E(NG)II/2000/RR-1/17 dated 31.08.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 23.10.99 and 13.7.2000 quoted therein were circulated as 309/99 and 162/2000, respectively.

Copy of Board’s letter No.E(NG)II/2000/RR-1/17 dated 31.08.2001 (RBE No.180/2001).

Sub: Recruitment in Catering Department.…..

Attention is invited to this Ministry’s letter of even number dated 13.7.2000 stating that the recruitment to the category of Assistant Cooks and Sr.Cooks may be done through the agency of Railway Recruitment Board.

2. The issue of direct recruitment in the category of Cooks has been raised in the PNM-NFIR vide agenda item No.11/2001. The ARF have also taken up the issue. It has been stated that direct recruitment in the category of Sr.Cooks in the scale of pay of Rs.4000-6000 will effect the promotion prospects of Cooks in grade Rs.3050-4590.

3. At the outset it is clarified that in this Ministry’s letter of even number dated 13.07.2000 the category and scale of pay has been inadvertently mentioned as “Sr.Cooks in scale Rs.4000-6000”. This should be corrected to read as Head Cooks in the pay scale of Rs.4500-7000. In this connection attention is also invited to this Ministry’s letter No.PC-V/97/1/11/9 dated 22.10.99 replacing the scale of pay of Rs.4000-6000 initially allotted to Head Cook encompassing the category of Sr.Cooks in the IVth Pay Commission scale of pay Rs.1200-1800 by scale Rs.4500-7000.

3.1. The above also clarifies that the extent and element of direct recruitment of 33 1/3% which was earlier in the category of Sr.Cooks vide this Ministry’s letter No.E(NG)II-85/RC-3/6 6 dated 28.10.85 is now in the category of Head Cooks in the pay scale of Rs.4500-7000.

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SERIAL CIRCUALR NO. 205 /2001Circular letter No. P(R)

Copy of Board's letter No.E(NG)I/2000/DP/43 dated 4.9.2001 is forwarded for information, guidance and necessary action. Board's letters dated 18.4.2001 quoted therein was circulated as S.C.No. 94/01.

Copy of Board's letter NO.E (NG)I/2000/DP/48 DATED 4.9.2001(RBE.NO.181/2001) SC No.03 to MC.40

A D D E N D U M

Sub: Deputation of Railway employees to Central PublicSector Undertakings/Autonomous Bodies.

…..Reference Board's letter of even number dated 18.4.2001 on the above subject.

After the existing para 1.2.1 the following maybe added as para 1.2.2. in the above referred letter.:-

"1.2.2 Konkan Railway Corporation Ltd., an Undertaking under the aegis of the Ministry of Railways has also been exempted from the rule of immediate absorption and is allowed to take Central Government Officers on deputation.

SERIAL CIRCULAR NO. 206 /2001Circular letter No.P(R)563/III dated 18.10.2001

Copy of Board’s letter No.F(P&A)/1-2001/PS-5/PE-1 dated 7.09.2001 is published for information, guidance and necessary action. Board’s letter dated 20.8.2001 quoted therein was circulated as SC No.192/2001

Copy of Board’s letter No.F(P&A)/1-2001/PS-5/PE-1 dated 7.09.2001 (RBE No.183/01).

CORRIGENDUM

Sub: Qualification for Drawing teachers in Railway Schools in scale Rs.5500-9000 (RSRP)

Ref: Board’s letter of even number dated 20.08.01.…..

The pay scale of the Drawing Teacher in the Railway Schools as indicated in Para-1 of the Board’s above cited letter may be read as Rs.1400-2600/Rs.5500-9000(RSRP) in place of Rs.1400-2600(RPS)/Rs.5000-9000 (RSRP).

SERIAL CIRCULAR NO.208/2001Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 22.10.2001

Copy of Board’s letter No.F(E)III/98/PN1/4 dated 20.8.2001(PC-V/313 ) is published for information , guidance and necessary action. Board’s letters dated 24.4.98 and 9.9.99 quoted therein was circulated as S.C.Nos.115/98 and 259/99 respectively.

Copy of Board’s letter No. F(E)III/98/PN1/4 dated 20.8.2001(PC-V/313 ) (RBE No.158/2001)

Sub: Eligibility of disabled /divorced/widowed daughter for grant of family pension.…

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A copy of DOP &PW’s O.M.No.45/51/97-P&PW/Vol.II dated 18/25.7.2001 is circulated for information and guidance . These instructions shall apply mutatis-mutandis on the Railways.

DOP&PW’s O.M. dated 5.3.1998 and 21.7.1999 referred to in the enclosed O,M. were circulated on the Railways vide Board’s letters of even number dated 24.4.1998 and 9.9.99 respectively. Rule 55 CCS (Pension) Rules, 1972 corresponds to Rule 75 of Railway Services (Pension) Rules 1993.

Copy of DOP &PW’s O.M.No.45/51/97-P&PW/Vol.II dated 18/25.7.2001

OFFICE MEMORANDUM


The Government of India vide its Office Memorandum of even number dated 5 th March, 1998 read with the Office Memorandum dated 21st July, 1999 has made eligi ble divorced/widowed daughter for grant of family pension subject to the conditions specified in these Oms. Further, the disables daughter is already eligible for family pension for life under the proviso to Rule 54(6) of the CCS(Pension) Rules, 1972 on fulfilment of the conditions specified under this proviso and one of the conditions therein is that the disabled daughter is eligible for family pension till her marriage or earning her livelihood.

2. In view of the above provisions, this Department has been receiving representations regarding eligibility of the disabled daughter who has been divorced after her crossing 25 years of age, as the family pension to the divorced daughters under this Department’s O.M. dated 5.3.1998 is admissible till 25 years or till their remarriage or their earning a sum of Rs. 2550/- whichever is earlier. Thematter has been considered in this Department. It has been decided that if the marriage of the disabled daughter is legally annulled, she would be eligible for family pension for life from the date her mariage stands annulled, subject to the following conditions

i) Divorce is valid in lawii) Divorced daughter comes back to her parental homeiii) Disability is certified by an appropriate authority as required under

the rulesiv) The requirement regarding submission of the requisite certificates as

laid down under Rule 54(6) of the CCS (Pension) Rules for becoming eligib le to family pension for life shall continue to remain operative.

3. Similarly, the widowed disabled daughter would also be eligible for family pension for life from the date of death of her husband, subject to fulfilment of above mentioned condition as applicable in her case.

4. Tis issues with the concurrence of the Ministry of Finance, Department of Expenditure, vide their U.O.No.523/EV/2001 dated 12.6.2001.

SERIAL CIRCULAR NO.209/2001Circular letter No.P(PC)487/V/97/Allowance/Vol.II dated 22.10.2001

Copy of Board’s letter No.PC-V/98/I/7/1/1 dated 16.8.2001 is published for information , guidance and necessary action. Board’s letter dated 21.4.99 quoted therein was circulated as S.C.No.112/99

Copy of Board’s letter No. PC-V/98/I/7/1/1 dated 16.8.2001 (RBE No.159/2001)

Sub: Implementation of Government’s decision on the Recommendations of the 5 th

Central Pay Commission - Grant of fixed Medical allowance @ Rs.100/- p.m to the Railway pensioners/Family pensioners.

Ref : Railway Board’s letter of even No. dated 21.4.99

…

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In the list of Railway Hospitals, etc. appearing in Annexure III to Board’s letter referred to above, the names of “Mhow” and “ Bhilwara” Health Units should be included in the list of health units under Ratlam Division under the heading “ Western Railway”.

A copy of this letter may be forwarded to all the Banks, Post Offices and other pension Payment offices situated in the Districts where “Mhow” and “Bhilwara” health units are situated.


Copy of Board’s letter No. E[W]2000/SC-2/45 dated 26-9-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 20-1-89 and 9-9-98 quoted therein were circulated as SC Nos. 37/89 and 242/98, respectively.

Copy of Board's letter No.E(W)/2000/SC-2/45 dated 26.09.01 (RBE No. 189/01).

Sub: Reimbursement of tuition fee in the case of wards of railway employees studying in Intermediate Course / PNM/NFIR Meeting 2000 - item No.39.

…..Reference Railway Board's letter No.E(W)/98/ED-2/6 dated 9.9.98 forwarding therewith a

copy of Department of Personnel and Training O.M.No.21017/1/97-Estt (Allowances) dated 12 th June 1998 for adoption on the Railways w.e.f. 1.8.97. In terms of Para 1(b) thereof, the tuition fee for Class XI and XII is reimbursable upto Rs.50/- per month per child subject to the condition that other conditions laid down in the Central Civil Services (Educational Assistance) Orders, 1988 and subsequent orders issued from time to time would continue to apply. Corresponding to the same, Railway Services (Educational Assistance) orders 1988 were issued vide Board's letter No.E(W)/84/ED1-1 dated 20.01.89 in terms of para 20 of which, the reimbursement of tuition fee charged by a college run by a University or affiliated to a University for pre-university/first year class of an Intermediate College shall be reimbursed in full subject to their being restricted to the rates prescribed by Government College for corresponding classes. This has caused avoidable hardships to certain Railwaymen’s wards studying in non-railway colleges in the States of Andhra Pradesh, Maharashtra and Karnataka etc. where the rates prescribed by the Government Colleges for XI/XII Classes are sufficiently lower than Rs.50/- per month with the result that Railwaymen’s wards paying tution fee even up to Rs.50/- per month in non-government colleges are not getting the full reimbursement.

On being represented by the Staff side, the matter was discussed in the PNM/NFIR meeting and it has now been decided in consultation with Department of Personnel and Training that to overcome the diffculty/discrepancy being faced by the Railwaymen’s wards, the reimbursement of tuition fee up to a ceiling of Rs.50/- per month in respect of children studying in intermediate classes in private Senior Secondary Schools/Junior Colleges and paying tuition fee at the rate of Rs.50/- per month or more may be allowed. However, wherever tuition fee is paid less than Rs.50/- per month, the reimbursement will be made to the actual amount of tuition fee paid to the schools/colleges.

These orders will be effective from 01.08.1997.

This issues in consultation with the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO. 211/2001Circular letter No. P(PC)

V PAY COMMISSION CIRCULAR NO.

A copy of the Railway Board's letter No.F(E)111/99/PN1/20 dated 1.10.2001 is sent herewith for information, guidance and necessary action.

Railway Board's letters mentioned therein had been circulated as under:-

Railway Board's Lr.No.& Date S.C.No.

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1. F(E)111/99/PN1/20 dt.20.8.2001 195/2001

2. F(E)111/98/PN1/29 dt.1.5.99 26/99

3. F(E)111/98/PN1/4 dt.9.9.99 259/99

---------------------------------------------------------------------------------------------------------------------------------Copy of the Board's letter No.F(E)111/99/PN1/20 dt.1.10.2001 (PC-V/321, RBE No.197/01)

Sub: Implementation of Government's decision on the recommendations of the Vth Central Pay Commission -Clarification regarding post/scale of pay held by theretired Government servant.

Ref: Board's letter No.F(E)III/99/PN1/20 dt.20.8.01.------

In terms of instructions contained in paras 3 & 4 of Board's letter of even number dated 15.1.1999, pension and family pension as on 1.1.1996 is to be stepped up to 50% and 30% respectively of the minimum of the revised scale of pay introduced w.e.f. 1.1.1996 for the post last held by the pensioners/deceased Railway servants. In Board's letter dated 20.8.01 under reference, the actual connotation of the post last held by the Railway servant at the time of retirement/death while in service, as laid down in Board's letter dated 15.1.1999, has been clarified as to mean that pension/family pension as on 1.1.1996 of pre-1996 retired/deceased Railway servants shall not be less than 50%/30% of the minimum of the corresponding scale of pay introduced w.e.f. 1.1.1996, for the scale of pay held by the Railway servant at the time of retirement/death while in service. This clarification has necessitated withdrawal of provisions contained in Board's letter of even number dt.9.9.1999.

In view of the position emerging out of Board's letter dated 20.8.01, as enumerated in para 1 above, for stepping up of pension/family pension as on 1.1.1996 of the pre 1996 retired/deceased Railway servants, the scale of pay introduced w.e.f. 1.1.1996 should be the one that corresponds tos the scale of pay held by the Railway servants at the time of retirement/death while in service and not the higher replacement scale of pay introduced w.e.f. 1.1.1996 or thereafter. In all cases where the pension and family pension have been stepped upto 50% and 30% respectively of the minimum pay in the higher replacement scale of pay in terms of Board's letter dated 9.9.1999, immediate action should be taken to revise the same with reference to the minimum of the corresponding scale of pay as on 1.1.1996, for the scale of pay held by the Railway servant at the time of retirement/death while in service.

The Zonal Railways etc. are requested to revise the pension/family pension suomotu as in para 2 above and to endorse a copy of the revised PPO to the pensioners/family pensioners, who should also be advised to deposit back the excess payment made by the Railway within 30 days from the date of issue of advice. If the advice is not heeded to, the amount due tod the Railway should be recovered from the dearness relief on pension/family pension in equal monthly instalments without any further notice to the pensioners/family pensioners.

SERIAL CIRCULAR No. 212 /2001Circular letter No.407/VIII dated 12.11.2001

Copy of Board’s letter No. E[P&A]II/2000/FE -2/3 dated 14-9-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 24-1-80 , 19-2-81 and 8-6-81 quoted therein were circulated under letter No. P[R]583/I dated 1-2-80, 10-3-81 and SC No. 78/81 , respectively.

Copy of Board's letter No.E(P&A)/II/2000/FE 2/3 dated 14.09.2001 (RBE No.186/2001).

Sub: Grant of benefits and privileges to the Temporary Status Casual Labourers in terms of extant orders - PNM/NFIR item No.32/2000. ****

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It has been brought to the notice of this Ministry in the PNM/NFIR meeting that some of the Railways are not giving Casual Labours with temporary status their due entitlements of Productivity Linked Bonus and leave w.e.f. the date they have been granted temporary status. In this regard attention is invited to Board's letters No.E(P&A)/II/79/PLB/1 dated 24.1.1980 and 19.2.1981 wherein the procedure/method of calculation of PLB and letter No.E(NG)II/77/CL/46 dated 8.6.1981 wherein the leave entitlements of Temporary status Casual Labourers has been laid down. These instructions may be scrupulously followed by all the Railways.


SERIAL CIRCULAR NO. 213 /2001Circular letter No.P(R)535/III dated 12 -11-2001

Copy of Board's letter no.E(NG)II/2000/RR-1/77 dated 27.08.2001 is forwarded for information, guidance and necessary action.


Sub: Minimum educational qualification for recruitment to the post of Hindi Assistant Grade-II in scale Rs.4500-7000.

…..Attention is invited to Board's letter No.E(NG)Ii/92/RR-1/33 dated 11.12.1992 laying down the

recruitment qualification for the post of Hindi Assisting Gr.II.

The matter has been reviewed by the Board who have since decided that, henceforth, the minimum educational qualification for recruitment to the post of Hindi Assistant Grade II will be as follows:

i) Master's Degree of a recognised University in Hindi with English as a Main subject at Degree level; or

ii) Master's Degree of a recognised University in English with Hindi as a main subject at Degree level; or

iii) Master's Degree of a recognised University in any subject with Hindi and English as main subjects at Degree level ; or

iv) Bachelor's Degree of a recognised University with English and Hindi as main subjects at Degree level.

Copy of Board's letter No.2001/LC/17/CAT/Rules dated 05.09.2001 is forwarded for information, guidance and necessary action.

SERIAL CIRCULAR No.214 /2001Circular letter No.P(R)535/II dated 5.11.2001

Copy of Board’s letter No. E(NG)I-2000/PM-10/2 dated 6.9.2001 is forwarded for information, guidance and necessary action. Board's letters dated 10.5.98 and 30.3.2001 quoted therein were circulated as S.C.Nos.132/98 and 89/2001 respectively.

Copy of Board's letter No.E(NG)I-2000/PM-10/2 dated 6.9.2001 (RBE No.184/2001)

Sub: Filling up of the posts of Dresser Gr.III/OT. Assistant Gr.III Rs.3050-4590 in Medical Department.

…..In terms of this Ministry's letter of even number dated 30.3.2001, the posts of Dresser

Gr.III/OTA Gr.III (in Grade Rs.3050-4590) are required to be filled by promotion of Hospital Attendants without insisting on qualification of Matriculation, as laid down in Board's letter No.PC-V/98/I/11/18(A) dated 10.5.98, as a one time exception, as a special case.

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Pursuant to the issue having been raised by AIRF and NFIR in the PNM with Railway Board, the matter has been reviewed and it has now been decided that in slight modification of this Ministry's letter of even number dated 30.3.2001, the existing Hospital Attendants may be allowed to appear in the two consecutive selections held or to be held after the issue of this Ministry's letter ibid for promotion to the posts of Dresser Gr.III/OTA Gr.III in Grade Rs.3050-4590 without insisting on the qualification of Matriculation, as a special case.


Copy of Board's letter No.E(NG)I-95/PM-2/25 dated 12.09.01 is forwarded for iformation, guidance and necessary action. Board's letter dated 31.12.99 and 31.5.01 quoted therein were circulated as S.C.nos.180/99, 116/2001 respectively.

Copy of Board's letter No.E(NG)I-95/PM/2/25 dated 12.09.01 (RBE No.188/2001).

Sub: Filling up of the posts of Switchmen-raising of minimum educational qualifiation.…..

In terms of para 126A(I)(I) of IREm Vol.I (1989) vide ACS No.80, issued under this Ministry's letter of even number dated 10.6.99, from 1.1.2000, 50% of the posts in the category of Switchmen ingrade Rs.4000-6000 (RSRP) falling in the normal channel of Cabinmen/Livermen/Pointsmen are also to be filled by staff having qualification of Matriculation through selection based on written examination and viva-voce designed to test the professional ability and knowledge of safe working rules required in the discharge of duties of Switchmen. However, vide this ministry's letter of even number dated 31.5.01 instructions were issued as a result of discussion in the DC/JCM, that the existing Levermen/Pointsmen/Cabinmen on roll as on 31.12.99 having pre-revised qualification of class VI may be given two chances to appear in the selection for promotion as Switchmen against the above mentioned 50% promotee quota, to be availed of within a period of two years of issue of the letter.

Pursuant to further discussion in the DC-JCM meeting held on 27/28.6.2001, in which the staff side pointed out that selections may not necessarily be held annually, the matter has been considered further. it has been decided that the condition regarding two years stated above may be dispensed with and the relaxation of the qualification may be allowed to the existing staff as on 31.12.99 for two consecutive selections to be held after issue of Board's letter of even number dated 31.05.01.

SERIAL CIRCULAR No.216 /2001Circular letter No.P(R)407/VIII dated 12 -11-2001

Copy of Board's letter No.E(NG)II/99/CL/19 dated 20.9.01 is forwarded for information, guidance and necessary action. Board's letters dated 27.5.91, 11.1.99 & 28.2.01 quoted therein were circulated as S.C.Nos. 118/91, 54/99 and 66/01, respectively.

Copy of Board's letter No.E(NG)II/99/CL/19 dated 20.09.01 (RBE No.190/01)

Sub: Absorption in the Railways of ex-casual labour borne on the Live/Supplementary Live Casual Labour Registers.

In terms of para 6 of this Ministry's letter of even number dated 28.02.01, relaxation of upper age limit for absorption of ex-casual labour borne on Live Casual Labour/Supplementary Live Casual Labour Registers has been allowed upto 40 years in the case of general candidates, 43 years in the case of OBC candidates and 45 years in the case of SC/ST candidates, provided that they have put in minimum three years service in continuous spell or in broken spells as per instructions contained in this Ministry's letter No.E(NG)-II/91/CL/71 dated 25.7.1991, read with their letter No.E(NG)-I/95/PM-1/1 dated 11.1.1999.

The question of removal of minimum three years service condition (continuous or broken ) for the purpose of grant of age relaxation to ex-casual labour as mentioned above has been taken up in

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the PNM-NFIR vide agenda item No. 41/2001. AIRF has also taken up the question of enhancing the upper age limit. The matter has been carefully considered by this Ministry. It has been decided that, in partial modification of the instructions quoted above, the ex-casual labour who had put in minimum 120 days casual service, whether continuous or in broken spells, and were initially engaged as casual labour within the prescribed age limit of 28 years for general candidates and 33 years for SC/ST candidates, would be given age relaxation upto the upper age limit of 40 years in the case of general candidates, 43 years in the case of OBCs and 45 years in the case of SC/ST candidates. Other provisions for their absorption in Group 'D' will remain unaltered.

It has also been decided that the ex-casual labour, who become eligible as a result of above modification, will be considered for absorption with prospective effect.

SERIAL CIRCULAR NO. 217/2001Circular letter No

Copy of Board's letter no.E(W)/95/UN1-19 dated 21.08.2001 (RBE No.163/2001) is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(W)/95 UN1-19 dated 21.8.2001 (RBE no.163/2001).

Sub: Supply of uniforms to Gangman, keymen, Mates and Patrolmen.

…..The recommendations of the Uniforms Committee, 1997 have been considered by Board in

consultation with the recognised labour federations. In the DC/JCM meeting held on 27/28.06.2001 both the Federations urged for early decision for supply of uniform to Gangmen and allied categories.

The recommendations of the Committee regarding supply of unforms, etc. to Gangmen andallied categories have been accepted by Board. It has accordingly been decided that unfirom to Gangmen and allied categories may be given as per Annexure-I enclosed.

Uniforms would also be admissible to Gangmen attached to mechanised maintenance. In respect of casual labours employed as Gangmen etc., only those who have completed one year's continuous service after attaining temporary status would be admissible for unfirom.

When duties of patrolmenare performed by staff other than regular patrolmen, protective clothing, i.e. over-coat and raincoat/capes may be issued to them from Tools and Plant Account.

The female employees working as Gangwomen maybe given uniforms as per the Group 37 of the Dress Regulations, 1999. other Garments/shoes etc. supplied to Gangmen will be uniformally applied to Gangwomen also.

It has also been decided that Gangmen etc. should be given two pairs, per year, sturdy canvas shoes with grooved rubber soles suitable for walking along the tracks. They may also be provided with three pairs, cotton socks, per year. Gangmen, and allied categories working in very cold climatic zones should be given woolen socks and mittens as part of their uniforms. The design, specification of the shoes may be evolved based on experience on different Railways.

For all other purposes, provisions contained in the Dress Regulations 1980 and further instructions issued on the subject shall apply.

The above change may be effected after the existing stock of uniforms for Gangmen and allied categories is exhausted.


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Copy of Board’s letter No. E(Sports)/2001/Policy/Quota/2 dated 24.08.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 19-6-2000 , quoted therein was circulated under SC No. 152/2000.

Copy of Board's letter No.E(Sports)/2001/Policy/Quota/2dated 24.08.2001 (RBE No.176/2001).

Sub: Revision of Sports Quota for recruitment of Sports persons in Group "C" and Group "D" against sports quota on the Railways.

…..The question of revision of sports quota for recruitment of sportspersons in Group "C" and

Group "C' against sports quota was under consideration of the Board. After reviewing the matter, Board have decided that the revised distribution of Annual quota for recruitment of sportspersons, in Group "C" and Group "C" through talent scouting and open advertisements will now be as under:--------------------------------------------------------------------------------------------------------------------RAILWAYS/PUS OPEN ADVT. TALENT SCOUTING TOTAL

RLYS/PUS RLY/PUS' RSPB'S QUOTA QUOTA QUOTA

-------------------------------------------------------------------------------------------------------------------GROUP 'C'

(a) Northern & Western 20 14 6 40

(b) Central, Eastern 15 10 5 30 South Central, South Eastern and Southern

(c) North Eastern and 9 6 3 18 North East Frontier

(d) I.C.F. & D.L.W. 6 4 2 12

(e) CLW, DCW, RCF, W&AP 3 1 1 5 Metro, Calcutta

GROUP 'D'a) Each Division and 2 1 1 4 Headquarters of all the Zonal Railways.

(b) I..C..F & D.L.W. 5 3 2 10

(c) CLW, DCW, RCF, W&AP 3 1 1 5 Metro, Calcutta & RDSO.--------------------------------------------------------------------------------------------------------------------2. This is in partial modification of instructions contained in Para-3 of Board's letter No.E(Sports)2000/Policy/2 dated 19.6.2000. These instructions shall be applicable with immediate effect. In case any of the Railways/units have already made some recruitments during the current year in terms of instructions contained in Board's letter dated 19.6.2000, they will ensure that the total recruitments both in Group "C" and Group "D" do not exceed the total quota earmarked to them as per para-1 above. The other terms and conditions stipulated in board's letter dated 19.6.2000 will remain unchanged.

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3. In case vacancies for recruitment against sports quota have been already notified, Railways/Unit may continue the recruitment process provided the recruitment is made against the revised quota only. In cases where recruitment orders have been issued, such orders will not be affected by the present instructions of revised quota.

SERIAL CIRCULAR No. 219 /2001Circular letter No.P(R)268/I dated 30.10.2001

Copy of Board’s letter No. E(NG)II/2001/RC-1/Gen/II dated 21.09.01 is forwarded for information, guidance and necessary action. Board’s letter dated 28-4-99 quoted therein was circulated as SC No. 146/99.

Copy of Board's letter No.E(NG)II/2001/RC-1/Gen/11 dated 21.09.01 (RBE No.192/01)

Sub: Appointments on Compassionate ground – Suitability Test for Group "C" post.…..

Please refer to the instructions contained in Railway Board's letter No.E(NG)II/99/RC-1/Gen/3 PNM-AIRF dated 28.4.99, regarding the procedure to be followed for assessing the suitability of a candidate for appointment on compassionate ground in Group "C" post.

The matter regarding third chance being given to a railway employee's widow to appear in the suitability test for appointment on compassionate ground in Group "C" post, in the event of the widow having been declared unfit in the second chance, came up for discussion in the recent PNM meeting held with AIRF at Board's level.

After due consideration, the Board have decided that, in deserving cases, where circumstances so warrant, a third chance may be given to a widow to appear in the suitability test with General Manager's approval. The General Manager, under his discretionary powers, should personally consider each case on merits.

SERIAL CIRCULAR NO 220 /2001Circular letter No. P(R)

Copy of Board's letter No.F(E)/III/2001/PN1/44 dated 27.08.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter no.F(E)/III/2001/PN1/44 dated 27.08.01.

Sub: CAT/Lucknow's judgement dated 16th July 2001 dismissing the OA filed by Shri G.C.Mitra, Guard/N.E.Railway against reduction in pension on account of non-inclusion of running allowance for notional fixation of pay as on 1.1.86.

…..A copy of judgement dt 16.7.2001 of CAT/Lucknow dismissing the O.A.No.92/2001

filed by Shri G.C.mitra against reduction of his pension on account of non-inclusion of running allowance for the purpose of notional fixation of his pay as on 1.1.1986 is circulated herewith for information and guidance. It is desired that in respect of similar applications, if any, being contested by your Railway before CATs/Courts or to be filed in future, effective counters should be filed in consultation with the conducting Railway Counsel, praying for dismissal of the applications on the basis of aforementioned judgement of CAT/Lucknow.

CENTRAL ADMINISTRATIVE TRIBUNALLUCKNOW BENCH, LUCKNOW

Original Application No.92/2001this the 16th day of July, 2001Hon'ble Mr. D.C.Verma, member (J)Hon'ble Mr A.K.misra, Member (A).

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G.C.Mitra S/o Late Sri R.N.Mitra aged about 73 years r/o 19, Sunderbagh, Lucknow, last employed as Guart 'A' in the office of the DRM, N.E.Railway, Lucknow.

……. Applicantby Advocate: Sri Chandra Shekhar

Versus

1. Union of India through the DRm, N.E.Railway, Lucknow.

2. Assistant Divisional Accounts Officer, N.E.Railway, O/o the DRM, Lucknow.

3. Director of Accounts (Postal), Aminabad, Lucknow.

….. Respondents.

By Advocate: Sri Arvind Kumar and Sri N. Mathur.

O R D E R

Mr A.K.Misra, Member (A)

The applicant of this O.A. has prayed that the order whereby the pension of the applicant was -------------- inclusive of dearness relief from Rs.6,152/- to Rs.4,527/- from the month of June, 2000 onwards the quashed. it has further been requested that the pension of the applicant be maintained at the rate at which it has been sanctioned as per the PPO No.Luck/Pen./8/P-1894 (Annexure No.1). it has also been prayed that the applicant be paid interest at @ 24% per annum on the arrears of pension which has been witheld on account of the reduction in pension w.e.f. June 2000. Further prayer is for payment of damages for the harassment and injury caused to the applicant by reduction in his pension.

Pleadings on record have been perused and learned counsel for the parties have been heard.

The applicant retired as a Guard from the office of the, North Eastern Railway on 31.10.85 and was sanctioned pension which was finally revised w.e.f. 1.1.96 as per recommendations made by the 5th Pay Commission. According to the applicant the revised pension w.e.f. 1.1.96 was Rs.4,396/- after reducing from the gross pension of Rs.4744/- a sum of Rs.348/- representing the amount of pension commuted. According to the applicant he was in receipt of total pension of Rs.6152/- from 1.1.96 till May, 2000 which was inclusive of dearness relief. According to the applicant his pension was reduced to Rs.4527/- w.e.f. June, 2000 without giving any opportunity, notice or hearing to the applicant. Thus according to the applicant the principles of natural justice were grossly violated by the respondents. it is also submitted on the applciant's behalf that he had sent a registered letter to the respondents dated 26.12.2000 objecting to the reduction of his pension but the said letter has not been replied, to by the respondents. it is also contended that even copy of the order reducing pension was not given to the applicant. Further the applicant's contention is that order Rule 90(1) of the Railway Services (Pension) Rules 1993, the pension of a Railway Servant cannot be revise to his disadvantage and therefore, the revision of the pension whereby it was reduced w.e.f. June 2000 was not in accordance with Rule 90(1) of the Railway Services (Pension) Rules.

According to the respondents the staff who retired during the period from 1.1.1973 to 4.12.1988 was paid running allowance at 45% and then 55% of the basic pay which was subsequently revised to 75% by judgement of the Hon'ble Supreme Court delivered in the case of Chairman Railway Board Vs C.R.Rangadhamaiah and others 1997 (6) SCC 623 . Accordingly, it was submitted that theretiral benefits of running staff who retired between 1.1.73 and 4.12.88 were recomputed in the light of the judgement of the Hon'ble Supreme Court and revised PPO of such running staff was consequently issued.

Accordingly to the respondents the pension of the retired running staff of the railways was refixed in accordance with the letters of the Railway board dated 29.12.99 and 21.11.2000 in the light of the

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recommendations of the 5th Central pay Commission and to give effect to the decision of the Hon'ble Supreme Court in the case of Chairman Railway Board Vs. C.R.Rangadhamaiah (Supra). According to the respondents as per letter dated 29.12.99 issued by the Railway Board notional pay fixation of the retired running staff of Railways was to be made from the date of retirement after giving the benefit of 75% of the running allowance. The benefit of 75% of running allowance while fixing the notional pay was not to be given from 1.1.86 (the date of the implementation of the 4th Pay Commission recommendations or from 1.1.96 (the date of implementation of the 5th Pay Commission recommendations). Such benefit was to be given from the date of retirement as per letter of the Railway Board of 29.12.99. It was contended on behalf of the respondents that benefit of 75% of the running allowance in fixation of the pension in the case of the applicant was given twice, once on 31.10.85, i.e. on the date of the applicant's retirement and again on 1.1.86 i.e. the dte of implementation of the 4 th Pay Commission Recommendations. Thus it was submitted that purely on account of a clerical error, the benefit of 75% of running allowance was given to the applicant twice once on 31.10.85 and again w.e.f. 1.1.86 whereas such benefits should have been given only w.e.f. 31.10.85 i.e. the date on which the applicant's superannuated. This clerical error has resulted in double benefit to the applicant who continued to draw higher pension from 1.1.96 till May 2000. On detection of this clerical error, the double benefit given by in advertence was withdrawn w.e.f. June 2000 and hence pension inclusive of 75% of running allowance was reduced from June 2000. it was submitted that the original pension of the applicant has not been reduced but has increased in consequence of the recommendations of the 5th Pay Commission. This reduction in the total amount of pension resulted on account of correction of the clerical error made because of inadvertence bygiving double benefit to the applicant of 75% of running allowance w.e.f. 30.10.85 and again w.e.f 1.1.86. The revised PPO was accordingly issued to the applicant on 5.5.99 without affecting his original pension. On behalf of the respondents reliance has been placed on the decisions of the Hon'ble Supreme Court in Mitrangshu Roy Chowdhary Vs. Union of India (1999) 3 SCC page 649 and D.Rai Bahadur Arcot Ramaswamy Mudaliar Educational Institute Vs. Educational Appellate Tribunal (1999) 7 SCC,332.

In view of the conspectus of facts discussed in preceeding paragraph we are of the considered opinion that the reduction in the pension of the applicant w.e.f. June 2000 from Rs.6152 which was inclusive of dearness relief to Rs.4527 was in order and since the reduction was made to rectify an error committed because of inadvertence, there was no requirement of giving an opportunity of being heard or giving a notice to the applicant before rectifying the error. The reliance placed on behalf of the applicant in the case of Bhagwan Shukla Vs. Union of India AIR (1994) SC page 2480 does not support his case because in the case sof Bhagwan Shukla, the pay of the applicant was wrongly fixed on account of administrative lapses and wrong fixation of pay had continued for a period of 20 years. In the light of his fact the apex court held that the pay of the applicant cannot be reduced on the plea that it was initially wrongly fixed twenty years ago without giving the applicant a show cause notice affording him an opportunity of hearing. This the Hon;ble Supreme Court held in this case that principles of natural justice have been violated. In the case of the applicant tod the present OA, the wrong fixation of his notional pension was made on account of a clerical error caused by inadvertence in as much as the benefit of 75% of running allowance which was admissible w.e.f. 1.11.85 was given to the applicant twice once on 1.11.85 and again on 1.1.86. Since this was an inadvertent error and conferred the same benefit on the applicant twice, the same could be rectified without giving a show cause notice or an opportunity of hearing. Reference in this regard may be made to the following decisions of the apex court:-

(1) State of Madhya Pradesh Vs. Mahesh Kumar (1998) , 1 AISLJ 1991Supreme Court.

(2) Punjab State Electricity Board Vs. Baldev Singh (1998) 5 SCC page 450

We may state in this regard that the decisions cited on behalf of the respondents reported in 1999 (3) SCC page 649 and 1999(7) SCC page 332 are not applicable to the facts as obtaining in the present case. As regards the contention of the applicant that his pension could not be reduced in view of the provisions of Rule 90(1) of the Railway Servants (pension) rules 1993, the same in our view does not carry any force. The provisions of Rule 90(1) are reproduced below:-

" Subject to the provisions of Rules 8 and 9 pension once sanctioned after final assessment shall not be revised to the disadvantage of the railway servant unless such revision becomes necessary on account of detection of a clerical error subsequently".

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The provisions of Rule 90(1) of the Railway Servants (Pension) rules 1993 as reproduced above, clearly indicate that the ban in reduction of the pension of a railway servants does not apply to situations where revision in pension is called for on account of a clerical error. In the case of the applicant to the present OA, a reduction in pension became necessary because of a clerical error as discussed above and hence the ban against reduction of pension as per rule 90(1) would not apply in the case of applicant tosd the present O.A.

In view of the decisions in the immediately preceeding paragraph, we are of the view that the reduction in the applicant's pension w.e.f. June 2000 was satisfied because the same became necessary on account of a clerical error. We, however, provide that there will be no recovery from pension already drawn by the applicant upto May, 2001. The O.A. is accordingly dismissed subject tod the directions that no recovery shall be made from the pension drawn by the applicant upto May, 2001. Costs easy.

Sd/-Member

Lucknow: Dated 16 July 2001

SERIAL CIRCULAR NO. 221/2001Circular letter No.P(PC)/487/V/97/Imp./Vol.II dated 12.11.2001

Copy of Board’s letter No.E(P&A)I-2001/FE-2/2 dated 23.8.2001 (PC-V/316) is published for information, guidance and necessary action. Board’s letters dated 23.10.98 and 14.12.2000 were circulated as SC.Nos 294/98 and 7/2001,respectively.

Copy of Board’s letter No. E(P&A)I-2001/FE-2/2 dated 23.8.2001(PC-V/316) (RBE No.167/2001)

Sub: Pay scales of Railway School teachers etc.

Ref: Board’s letters (1) No.E(P&A)I-99/PS-5/PE-6 dated 14.12.2000, (2) PC V/98/I/11/26 dated 23.10.98, and E(W)83 SC-2-18 dated 28.11.88.

…

In the PNM Meting AIRF had raised a demand that the Board’s decision to recover the Special Allowance paid to the PGTs for looking after the duties of Vice Principals from 1.1.96 may be reviewed.

2. It may be recalled that the above Special Allowance was granted to PGTs looking after the duties of Vice Principals, in lieu of the Teaching allowance that they would otherwise have drawn. Teaching allowance stands abolished w.e.f. 1.1.96. The nodal department viz. The Department of Secondary Education & Higher Education did not agree to the abolition of Teaching Allowance from prospective date or for waiving of the amount already paid as Teaching Allowance. They were of the view that since the benefit of revised pay scales has been allowed from 1.1.96 the amount paid as Teaching Allowance after 1.1.96 should be recovered.

3. The absence of specific directives regarding discontnuance of the Special Allowance given to PGTs some of the Railways had continuedto grant this allowance even after issue of Board’s orders contained in letter No.PC.V/98/I/11/26 dated 23.10.98; revising the scales of pay of school teachers, although these orders had given clear indication of discontinuance of the Teaching Allowance and therefore Special Allowance given in lieu of Teaching Allowance should also have been discontiued. Specific instructions regarding discontinuance of the Special Alowance to PGTs loking after the duties of Vice Principal were therefore issued vide Board’s letter No.EP&A)I-99/PS-5/PE-6 dated 14.12.2000. The recovery involved in such cases is, therefore, for a longer period. Keeping this in view, as a special case, it has been decided by the Board, that in the case of PGTs who had drawn the Special Allowance between 23.10.98 to 14.12.2000 and had retired during this period, the recoveries for this period may be waived. In all other cases, recov eries are to be affected.


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SERIAL CIRCULAR NO. 222 /2001

A copy of Railway Board's letter No.PC-V/97/1/7/12 dated 20.09.2001 (PC-V/319, RBE No.191/2001) is sent herewith for information guidance, and necessary action.

Railway Board's letter mentioned therein was circulated as under:

Railway Board's Lr. No. & date S.C.No.

No.PC-V/97/1/7/12 dated 16.12.97 220/97

Copy of the Board's letter No.PC-V/97/1/7/12 dated 20.09.2001(S.No.PC-V/319 , RBE No.191/2001).

Sub: Grant of Transport Allowance to Blind or Orthopaedically Handicapped Railway Employees

…..The issue relating to grant of Transport Allowance to blind or physically handicapped railway

employees who are availing the facility of First Class Residential Card Passes and were also getting the Conveyance allowance earlier, has been considered by the Railway Board in consultation with the recognised Federations and it has been decided that railway employees who are blind or are orthopaedically handicapped with disability of lower extremities would be entitled to grant of Transport Allowance at normal rates as applicable under Board's letter of even number dated 16.12.97, even if they are availing the facility of FRC.


SERIAL CIRCULAR NO. 223 /2001Circular letter No. P(R)171/III dated 22.11.2001

Copy of Board's letter No.2000/E(SCT)/I/31/3 dted 27.09.01 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2000/E(SCT)/I/21/3 dated 27.09.01 .

Sub: Clarification regarding inclusion of "BOT" community inthe Central List of Scheduled Tribes for Jammu & kashmir State.

Ref: Your office letter No.RRB/CDH/RP-1/99 dt 20.10.2000.…..

The Nodal Ministry i.e. Ministry of Tribal Affairs have clarified that "BOT" community has been notified as Scheduled Tribe in the State of Jammu and Kashmir vide the Constitution (Jammu and Kashmir) Scheduled Tribes order 1989.

A copy of the same is enclosed herewith for information and necessary action.

THE CONSTITUTION (JAMMU AND KASHMIR) SCHEDULED TRIBES ORDERS 1989(C.O.142)

In exercise of the powers conferred by clause (1) of article 342 of the Constitution of India, the President, after consultation with the Government of the State of Jammu and Kashmir, is pleased to make the following order namely:

This Order may be called the Constitution (Jammu and Kashmir) Scheduled Tribes Order, 1989.

The tribes or tribal communities, or parts of or groups within, tribes or tribal communities, specified in the Schedule to this order shall, for the purposes of the Constitution, be deemed to be

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Scheduled Tribes in relation to the State of Jammu and Kashmir so far as regards members thereof resident in the state.

THE SCHEDULE2. Balti3. beda4. Bot, boto5. Brokpa, Drokpa, Dard, Shin6. Changpa7. Garra8. Mon9. Purigpa10. Gujjar11. Bakarwal12. Gaddi13. Sippi.

SERIAL CIRCULAR NO. 224 /2001Circular letter No.P(R)535/II dated -11-2001

Copy of Board's letter No. E(NG)I-96/PM3/6 dated 12.09.2001 is forwarded for information, guidance and necessary action. . Board's letters dated 17.7.97 14.9.98 and 13.6.2001 quoted therein were circulated as SC Nos. 167/97, 262/98 and 131/2001, respectively.

Copy of Board's letter No.E(NG)I-96/PM3/6 dated 12.09.001 (RBE No.187/2001).

Sub: Educational qualification for promotion as Train Examiners (redesignated as JE(C&W) Gr.II in scale Rs.5000-8000.

…..In terms of the instructions contained in Board's letter of even number dated 17.7.97 read with

Para 142(1)(iii) of IREM, Vol. I, 1989 edition as amended vide ACS No. 60 issued under this Ministry's letter No.E(NG)II/96/RR1/31 dated 14.09.98, from 1.1.2000, 25% of the posts in the category of Train Examiners (since re-designated as Junior Engineer (C&W) Gr.II) in scale Rs.5000-8000 (RSRP) are to be filled by selection from amongst staff possessing the qualification of Matriculation. However, vide instructions contained in Board's letter of even No. dated 13.6.01, issued pursuant to a demand in the DC-JCM the existing staff in service as on 31.12.99 may be given two chances to be availed of within a period of two years of issue of the letter, to appear in the selection for promotion as TXR against the 25% promotion quota with eligibility conditions as were in force upto 31.12.99.

Pursuant to further discussion in the DC-JCM meeting held on 27/28/6/2001, the matter has further been considered by the Board and it has been decided that the condition regarding two years stated above may be dispensed with and the relaxation of the qualification may be allowed to the existing staff as on 31.12.99 for two consecutive selections to be held after issue of Board's letter of even number dated 13.6.01.

SERIAL CIRCULAR NO.225/2001Circular letter No.P(R)673/I dated 3 -12-2001

Copy of Board's letter No.E(MPP)97/1/3/Vol.III dated 23.10.2001 is forwarded for information guidance and necessary action please.

Copy of Board's letter No.E(MPP)97/1/3/Vol.III dt.23.10.2001 (RBE No.213/2001)

Sub: One-time budgetary allocation to Training Centres.------

One time budgetary allocation was granted to various training centres for upgrading the training being conducted in these centres. Further, in order to ascertain the utilization of amount sanctioned, Railways were requested that item-wise details may be furnished for each of the training

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centres under their control. On perusal of the details furnished by Railways it has been found that for some of the items procured, the expenditure has exceeded the limit sanctioned and the excess amount utilized vis-à-vis the sanctioned amount, ranges from (+)0.2% to (+) 290.0%.

In order to deal with variations in expenditure over sanctioned amount, it has been decided that:-

a) variation in cost of a single item up to and including (+)10%, due to price escalation, no detailed justification is required. However, the associate finance vetting would be required and the same be sent to Board

b) variation in cost of a single item beyond (+)10%, detailed justification with the associate finance vetting is required for processing post facto sanction;

c) the above clauses cannot be invoked in cases where there is any (+)variation in the quantity of item procured. A serious view will be taken where the procurement has been made in excess to the quantity sanctioned;

d) under no circumstances, as part of one time budgetary allocation,a training centre will procure items that have not been sanctioned tothem; and

e) under no circumstances the overall budgetary allocation given to a Training Centre should be exceeded.



Copy of Board's letter No.E(NG)I-99/PM10/10 dated 04.09.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter no.E(NG)I-99/PM10/10 dated 4.9.01 (RBE No.182/01).

Sub: Filling up of the posts of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical Departemnt.

…..In terms of this Ministry's letter of even number dated 6.7.2001, for promotion to

the apex Group "C" post of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical Department, only persons with the qualification of B.Sc. with Bio-Chemistry / Microbiology / Life Science or equivalent plus DMLT are eligible for consideration together with existing staff as on 1.8.98 having the qualification of B.Sc. with Chemistry with at least one year's training in Public Health Laboratory.

Pursuant to the Staff side demand raised in the DC/JCM forum for allowing promotion of staff working as Laborastory Superintendent in grade Rs.6500-10500 to the apex grade Rs.7450-11500 as Chief Laboratory Superintendent without insisting on educational qualification of B.Sc. etc., the matter has been considered by the Ministry of Railways and it has been decided that the staff in grade Rs.6500-10500 who have entered the grade with relaxed qualification of matriculation with Science plus DMLT may also be considered for promotion to the post of Chief Laboratory Superintendent subject to fulfilment of the following conditions.

(i) Staff concerned should have completed a minimum of four years regular service as Lab.Supdt Gr.Rs.6500-10500.

(ii) Staff concerned should pass a suitability test comprising a written test and scrutiny of Record of Service (Service Record and Confidential Reports).

It is, however, clarified that such of the staff as possess the prescribed qualification of B.Sc. with Bio-Chemistry/Micro-Biology /life Science or equivalent plus DMLT, would continue to be eligible for promotion on completion of two years service as Lab.Supdt. in grade Rs.6500-10500 as per the existing procedure.

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SERIAL CIRCULAR NO.227 /2001Circular letter No.P(R)473/IV dated 26 -11-2001

Copy of Board's letter No.E(W)/2001/PSS-1/3 dated 24.09.2001 is forwarded for information, guidance and necessary action. Board's letters dated 24.7.2000 quoted therein was circulated as S.C.no.178/2000.

Copy of Board's letter No.E(W)/2001/PS5-1/3 dated 24.09.2001 (RBE No.194/01).

Sub: Inclusion of deceased railway employees' widow mother in the Privilege pass of the widow appointed on compassionate grounds.

…..In terms of para-3 of Board's letter no.E(W)/96 PS5-8/2 dated 24.07.2000, dependent widow

mother of a deceased railway employees has been allowed to be included in the widow pass as a family member of the widow. However, when the widow gets appointed on the Railways on compassionate grounds, widow mother of the deceased railway employee is not eligible for inclusion in the privilege pass of the widow railway employees.

Arising out of a demand by NFIR in the PNM meeting it has been decided that dependent widow mother of the deceased railway employee may be included in the privilege pass of the widows appointed on compassionate grounds.

Rule 2(c) of Railway Servants (Pass) Rules, 1986, Second Edition -1993 is accordingly amended as per Advance Correction Slip no.37 enclosed.

Thisissues with the concurrence of the Finance Directorate of the Ministry of Railways.

ADVANCE CORRECTION SLIP NO.37 TO THE RAILWAY SERVANTS (PASS)RULES, 1986 (2 ND EDITION, 1993)

Add the following as item (vii) under rule 2(c)

"(vii) Widow mother-in-law in case of widows appointed on compassionate grounds, whether her father is alive or not"

AUTHORITY: Board's letter No.E(W)/2001 PS 5-1/3 dated 24.09.2001

SERIAL CIRCULAR NO. 228 /2001Circular letter No.P(R)96/I dated 23 -11-2001

Copy of Board's letter No. E(MPP)/2001/6/8 dated 28.09.2001 is published for information, guidance and necessary action.

Copy of Board's letter No. E(MPP)/2001/6/8 dated 28.09.2001 (RBE No.196/2001).

Sub: Training of Act Apprentices under Apprentices Act, 1961Registration of Apprentice Contract/Payment of Stipend.

…..It has come to the notice of Board that the time stipulation of getting the Apprenticeship Contract registered within 3 months is not being observed by some of the Railway Units. This defeats the spirit of the Act and may lead to embarrassment to the Railways. it is reiterated that on the Commencement of Apprenticeship Training, Apprenticeship Contract duly signed by the Apprentice and the concerned Railway official should be got registered with the Regional Directorate of Apprenticeship Training within three months from the date of signing of the Contract.

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Board, also desires that payment of stipend to the Act Apprentices should be paid only after the Apprenticeship Contract is signed by both the Apprentice and the Railway Administration and the same is sent for registration and acknowledgement taken from RDAT. This aspect must be ensured by the Associate Finance also before releasing the stipend.However, care should be taken that Apprentices should not be denied payment of stipend due to the fault of Railways. This will be viewed seriously by Board.

Railways/Production Units should bring to the notice of all the concerned Establishments/Units for strict adherence.

SERIAL CIRCULAR No. 229/2001Circular letter No.P(R)554/IV dated 26 -11-2001

Copy of Board’s letter No. No.E(G)/2001/QRI-19 dated 4.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(G)/2001/QRI-19 dated 4.10.2001 (RBE No.198/2001).

Sub: Retention of Railway accommodation at the previous place of posting.…..

Under extant orders, Railway officers/staff on transfer from one place to another involving change of residence are authorized to retain the accommodation at the previous place of posting initially for a period of two months and further on request on medical/educational grounds for another six months. A doubt has arisen as to whether during the period of such authorized retention of Railway accommodation, if an officer/staff is again transferred to Northeast Frontier Railway, will he be entitled to retain the accommodation under the extant orders governing retention of Railway accommodation on transfer/posting to Northeast Frontier Railway, notwithstanding that the quarter held was not at the previous place of posting.

It is clarified that in such a case, the place where the employee is in authorised retention of Railway accommodation in terms of the permission granted in his/her favour by the competent authority, may be taken as "the previous place of posting" for the purpose of retention of Railway accommodation provided that the concerned employee has not been allotted any regular accommodation at the new place of posting.

These instructions shall also apply to cases where retention of quarter is/had been permitted under any other general or specific order of the Ministry of Railways, including eligible cases of retention of quarters on transfer to new zones.


SERIAL CIRCULAR No. 230 /2001Circular letter No.P(R)436/IREM/I dated 27 -11-2001

Copy of Board’s letter No.E(NG)II/99/RR-1/98 dated 10.10.2001 is forwarded for information, guidance and necessary action.


Sub: Amendment to IREM, Vol.-I(1989 Edition) - Rules for recruitment in Family Welfare Organization of Health Department.

…..Ministry of Railways have decided that the Indian Railway Establishment Manual Volume-I

may be amended as in Advance Correction Slip No.126 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)Advance Correction Slip No. 126

Chapter-I Section B, Subsection-III - Recruitment and Training

1. Add the following as new para 167 A with the caption as indicated:-

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"(IX) FAMILY WELFARE ORGANISATION

167 A(1) The posts in the category of Field Workers (Male/Female) in scaleRs.3050-4590 may be filled as under:

i) 50% by direct recruitment through RRB, and ii) 50% by promotion of Group "D" staff in Family Welfare Organisation.

(2) The qualification for direct recruitment to the post of Field Workers (Male/Female) will be as under"

(i) Educational: Matriculation or equivalent.(ii) Age Between 18 and 27 years.

(3) Channel of Promotion/Higher grade: The following higher grade posts are available to this category of staff in the normal channel of promotion"

Sr.Field Worker((Male/Female) By non-selection(Rs.4000-6000 )Compilation Clerk By non-selection(Rs.5000-8000)

(4) The posts in the grade of Extension Educators in the pay scale of Rs.5500-9000 will be filled as under:-i) 50% by direct recruitment through Railway Recruitment Boardsii) 25% through LDCE, with candidates with the same qualification as prescribed for direct

recruitment; andiii) 25% from amongst Compilation Clerks by seniority-cum-suitability.

(5) Qualification for direct recruitment to the posts of Extension Educator in scale Rs.5500-9000 will be as under:-i) Educational: Post Graduation in Sociology/Social Work/Community Education or allied subject with similar course contents or Graduation in one of the above disciplines with two years Diploma in Health Education from a recognised University.ii) Age: Between 22 years and 32 years.

6) The following higher grade posts are available to Extension Educators inthe pay scale Rs.5500-9000 in the normal channel of promotion.

District Extension Educator By seniority-cum-suitability(Rs.6500-10500)

Sr.District Extension Educators By selection(Rs.7450-11500)

(Authority: Railway Board's letter No.E(NG)II/83/PO/135 dated 3.5.83 No.E(NG)I/85/PM-10/7 dated 8.5.89; No.E(NG)II/97/RR-1/40 dated 6.6.97; No.E(NG)II/94/RR-1/29 dated 10.5.99 No.PC-V/97./1/11/12 dated 8.4.99 and 21.2..2000 and No.E(NG)II/99/RR-1/98 dated 10.10.2001).

2. Add the following as new para 167 B after the new para 167 A:"167 B (1) The posts of Health Visitor (Multipurpose) in scale Rs.4000-6000 will be filled as under:

i) 50% by promotion on seniority-cum-suitability of Midwives and Auxiliary Nurse cum Midwives; andii) 50% plus shortfall of (i) above by direct recruitment through RRBs.

2) Qualification for direct recruitment to the posts of Health Visitor(Multipurpose) will be as under:

i) Educational: Matriculation with multipurpose workers course from Institutes recognised by Central/State Governments with 3 years field experience as an additional desirable qualification.

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ii) Age: Between 18 and 27 years

3) Channel of Promotion/Higher grade posts available for promotion:

Sr.Health Visitor (Multipurpose) By non-selection(Rs.4500-7000)

Head Health Visitor (Multipurpose) By non-selection(Rs.5500--9000)

(Authority: Railway Board's letters No.PC-V/98/I/11/18(A) dated 10.5.98 No.E(NG)II/99/RR-1/90 dated 11.4.2000 and No.E(NG)II/99/

RR-1/98 dated 10.10.2001.

SERIAL CIRCULAR NO.231/2001Circular letter No.P(PC)487/V/97/Imp/Vol.IV dated 26.11.2001

Copy of Board’s letter No.PC-V/97/I/RSRP/1 dated 28.8.2001 is published for information , guidance and necessary action.

Copy of Board’s letter No.PC-V/97/I/RSRP/1 dated 28.8.2001(RBE No.179/2001)

Sub: Railway Services Revised Pay Rules, 1997 - Rectification of anomalies arising as a consequence of fixation of pay in the revised pay scales - supplementary instructions.

…In terms of Note 6 below Rule 7 of the Railway Services Revised Pay Rules, 1997, notified

vide G.S.R.No.584(E) dated 8th of October,1997, wherein the fixation of pay under Rule 7(1), the pay of a Raiwlay Servant who was drawing immediately before the 1st day of January, 1996, more pay in the existing pre-revised scale than another Railway Servant junior to him in the same cadre gets fixed in the revised scale at a stage lower than that of such junior, the pay of the senior Railway Servant shall be steppedup to the same stage in the revised scale as that of the junior. The condition precedent for such stepping up of pay is that both the senior and junior Railway Servants should be borne on the same cadre.

2. These provisions do not, however, cover cases where promotion avenues have been provided to posts borne on a particular cadre from different streams that may not necessarily belong to the same cadre or hierarchy. Consequently, situations have arisen where the pay of persons drawing a higher pay in a higher pre-revised pay scale applicable to such feeder posts has been fixed at a lower stage in the revised Vth CPC scale applicable to the corresponding promotion post as compared to their juniors holding feeder posts included in a different stream or cadre and who were earlier drawing pay at an equivalent or lower stage of pay in a lower pre-revised pay scale. Such instances have also arisen as a result of merger of different pay scales by the Vth CPC as a measure of rationalisation.

3. The issue had been raised by the Staff sideand the matter has been considered in the National Anomalies Committee. After careful consideration, the President is pleased to decide that the anomaly may be rectified by the grant of an additional increment to the senior Railway Servant who was drawing a higher pay in a higher pre-revised pay scale applicable to such feeder posts as compared to their juniors holding feeder posts included in a different stream or cadre and who were earlier drawing pay at an equivalent or lower stage of pay in a lower pre-revised pay scale. This dispensation shall, however, be applicable only in cases where the posts involved are clearly distinguishable as feeder and promotion posts though they may not belong to the same cadre or hierarchy. In other words, this dispensation shall not be aplicable to cases that are attributable only to the merger of pay scales by the Vth CPC as a measure of rationalisation.

4. Further action may be taken to re-fix the pay of the affected Railway servants under your administration control with the concurrence of your FA&CAO.

241

5. Appropriate amendment to the Railway Services Revised Pay Rules, 1997 will be issued separately.

SERIAL CIRCULAR NO. 232 /2001Circular letter No.P(R)299/III dated 28-11-2001

Copy of Board's letter No. E(G)2001 HO1-7 dated 15.10.2001 is forwarded for information, guidance and necessary action. Board's letter dated 3.6.82 quoted therein was circulated as S.C.No.144/82.

Copy of Board's letter No. E(G)2001 HO1-7 dated 15.10.2001 (RBE No.205/2001).

Sub: Grant of honorarium to the Railway officers/staff for evaluation of Answer sheets in connection with the examinations held for promotion from Group 'C' to Group 'B'.

……..

Ministry of Railways have had under consideration the question of increase in the rates of honorarium for evaluation of Answer sheets as prescribed in Board's letter No.E(G)81 HO 1-26 dated 3.6.82. It has now been decided in modification of the above instructions that an honorarium of Rs.12/- per Answer Book shall be payable for evaluation of Answer Book in connection with the examinations held for promotion from Group 'C' to Group 'B'.

This has the sanction of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO. 233 /2001Circular letter No.P(R)171/II dated 28-11-2001

Copy of Board's letter No. 2000-E(SCT)1/31/2 dated 2/4.10.2001 is forwarded for information, guidance and necessary action. This Railway’s letter dated 29-6-2000 quoted therein is also enclosed.

Copy of Board's letter No. 2000-E(SCT)1/31/2 dated 2/4.10.2001

Sub: OBCs - clarification sought on certain communities.Ref: S.C.Rly.letter No.P(Res)171/Vol.IX dated 29.6.2000

……..

The clarification sought vide your above quoted letter have been clarified by Ministry of Social Justice and Empowerment as under:

(1) Bihar - According to the Gazette Notification No.186 dated 13.9.1993, the caste/community "Kurmi (Mahato)" (in Chhota Nagpur Division only) has been included in the Central List of OBCs for Bihar State. In view of this, persons belonging to Kurmi (Mahato) community in Chhota Nagpur Division only are entitled to get the benefits of reservation in civil posts and services under the Central Government.

(2) The persons belonging to 'Turupukapu' community of Srikakulam and Vishakhapatnam districts, included in the Central List of OBCs of Andhra Pradesh, are entitled to get the benefit of reservation in civil posts and services under the Central Government.

(3) The community 'Surya Balija' has not been included in the Central List of OBCs of Andhra Pradesh and, as such, they are not entitled to get the benefit of reservation in civil posts and services under the Central Government.

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(4) The caste certificate issued should bear the name of the community exactly the same as given in the Gazette of India Notification.

As regards to clarification at para (1) , the position is in contradiction to the clarification conveyed vide Board's letter of even number dated 2.3.2001. Accordingly back reference is being made to the nodal Ministry to reconfirm the position. The action may be pended till a clarification is received.

Action may be taken accordingly.

Copy of S.C.Rly/SC's letter No.P(Res)171/Policy/Vol.IX dated 29.6.2000 addressed to The Secretary (Estt.), Railway Board, New Delhi.

Sub: OBC - Clarification sought on certain Communities.------

KURMI (Mahato) is a community figured in the Central lists of OBC pertaining to 'Bihar State' against S.No.15, Page No.40. Just below the said Community it has also been mentioned 'KURMI' (Mahato) (in Chota Nagpur Division only). By the above it is not clear whether the residents of 'Chota Nagpur' Division belonging to KURMI (Mahato) Community are only to be treated as belonging to OBCs, or the residents of Bihar State as a whole belonging to KURMI (Mahato) Community are to be treated as belonging to OBC. Clarification on the above point is sought as some of the candidates selected by RRBs to the post of JE/II/Works have submitted Community Certificates as belonging to KURMI (Mahato) hailing from the place other than 'Chota Nagpur' Division in Bihar State.

Clarification is also sought whether the 'KURMI' (not mentioned in the brackets as "Mahato") Community in Bihar State is to be treated as OBC, as a Candidate selected to said post has submitted Community certificate as belonging to OBC 'KURMI' issued by competent authority. The candidate also hails from other than 'Chota Nagpur Division in Bihar State.

Incidentally it is stated that a candidate selected to the said post belonging to the State of Andhra Pradesh has produced a Community certificate as belonging to 'TURUPUKAPU' issued by Mandal Revenue Officer, Bobbili of Vijayanagaram District. In the Central List of OBCs pertaining to Andhra Pradesh State it has been mentioned against S.No.90, Page 38 as 'TURUPUKAPU' (of Srikakulam and Visakhapatnam Districts). As Vijayanagaram District is in between Srikakulam and Visakhapatnam Districts and formed some time back with some areas of both Srikakulam and Visakhapatnam Districts, the Community Certificate has been accepted. This needs confirmation/clarification.

In an other case, a candidate selected to the said post belonging to Andhra Pradesh State has produced a Community Certificate as belonging to "OBC". “Surya Balija" issued by Competent Authority, but "Surya Balija" is not in the Central list of OBCs of Andhra Pradesh. In support of his claim the candidate submitted a GO issued by Andhra Pradesh Government, wherein it has been mentioned that the name of "Kalavantula" (S.No.74 page 37) an OBC has been changed as "Surya Balija" (copy enclosed). The candidate produced evidence as belonging to "Kalavanthula" Community. The Community Certificate has been accepted in the circumstances explained above, which requires confirmation/correction.

All the above candidates have been selected against the posts reserved for OBCs. They are allowed provisionally pending clarification/confirmation from Board.

Board are requested to clarify the matter at the earliest..

SERIAL CIRCULAR NO. 234 /2001Circular letter No.P(R)436/IREM/I dated 28 -11-2001

Copy of Board's letter No. E(NG)I-98/PM10/3 dated 11.10.01 is forwarded for information, guidance and necessary action. Board's letter dated 3.4.2001 quoted therein was circulated as S.C.No.85/01.

Copy of Board's letter No. E(NG)I-98/PM10/3 dated 11.10.01 (RBE No.204/2001).

243

Sub: Filling up the post of Health & Malaria Inspector in grade Rs.5500-9000.……..

Consequent upon modification of educational qualification for direct recruitment of Health and Malaria Inspector Gr.III in the pay scale Rs.5500-9000 as B.Sc. (Chemistry) plus one year Diploma of Health/Sanitary Inspector vide ACS No.116 issued under this Ministry's letter No.E(NG)II-99/RR1/91 dated 3.4.2001, the Ministry of Railways have decided that the qualification for promotion of serving Railway employees of Medical Department to that post may also be modified accordingly.

2. The Indian Railway Establishment Manual may be amended accordingly as in Advance Correction Slip No.127 enclosed.



Substitute the following for the existing qualification shown in para 163(1)(ii) vide ACS No. 90, issued under Board’s letter No. E(NG)I-98/PM10/3 dated 9-9-99:

“BSc with Chemistry plus one year Diploma of Health/Sanitary Inspector”.

[Authority: Ministry of Railway’s letter No. E(NG)II-99/RR1/91 dated 3-4-2001 and E(NG)I-98/PM10/3 dated 11-10-2001)

SERIAL CIRCULAR NO. 235 /2001Circular letter No.P(R) 605/VII dated 28 -11-2001

Copy of Board's letter No. E(GP)2001/2/69 dated 17.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(GP2001/2/69 dated 17.10.2001 [RBE No.: 203/2001]

Sub: Promotion to Group 'B' posts through 30% LDCE -formation of panel when two or more candidates secure equal marks.

--------

1. In the various instructions issued by the Board in respect of conduct of Limited Departmental Competitive Examination for filling up 30% vacancies in Group 'B' posts, no specific provision has been made in regard to the criterion to be adopted for empanelment of candidates where two or more candidates secure equal marks in the aggregate. It has come to the notice of the Board that such situations do arise on the Railways/Production Units and therefore a uniform criterion is required to be specified.

2. The matter has been carefully considered by the Board and it has been decided that if two or more candidates secure equal marks in the aggregate (written test + viva-voce test + Record of service) in LDCE for promotion to Group 'B' posts against 30% quota, then their relative merit position for the purpose of their empanelment may be determined on the basis of their relative seniority in the feeder grade(s). The candidate who is senior shall rank higher.

3. The same criteria, as indicated in para 2 above, shall be applied for determining who will be empanelled against the last vacancy from amongst those who secure equal marks in the aggregate.

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Copy of Board's letter No. E(NG)II-2000/RC-2/15 dated 8.9.2000 is forwarded for information, guidance and necessary action. Board’s letter dated 23-3-81, 23-11-90 & 17-9-98 quoted therein were circulated under SC Nos. 148/95, P[R]464/MC No.13 dated 21-1-91 & 264/98, respectively.

Copy of Board's letter No.E(NG)II/2000/RC-2/15 dt.8.9.2000(RBE No.159/2000) S.C.No.5 to MC-13.

Attention is invited to the instructions contained in Board's letter No.E(NG)II/30/RC-1/67 dated 23.3.1981 and para V of the Master Circular No.13 issued under Board's letter E(NG)II/90/RC-2/14 dated 23.11.90 wherein it was indicated that recruitment for filling the vacancies against Physically Handicapped quota is to be done by the Railways themselves. Attention is also invited to Board's letter No.E(NG)II/98/RC-2/8 dated 17.9.98 wherein it was laid down that, in future, in the matter of recruitment of the physically handicapped persons, in addition to Employment Notices being supplied to the Employment Exchanges/Special Employment Exchanges/Vocational Rehabilitation Centres/National Level Rehabilitation Districts, the Employment Notices will also be published in the "Employment News" published by the Publications Division, Ministry of Information & Broadcasting, Government of India and displayed on the office Notice Board of the offices under the control of the recruiting authority/establishment. All those who apply against such notices are to be considered along with those sponsored by the Exchanges, etc on equal footing.

2. The matter has been further considered by the Board and it has been decided that all future recruitment in Group 'C' & 'D' categories against vacancies reserved for the Orthopaedically handicapped and Hearing handicapped persons should be undertaken by Railway Recruitment Boards. Railways/PUs may place indents on the RRBs, duly indicating the category of posts against which recruitment is to be made and the nature of duties and functional requirements of the posts.

3. Recruitment for filling up vacancies reserved for the visually handicapped will, however, continue to be undertaken by the Railway Administrations themselves.

SERIAL CIRCULAR NO. 237 /2001Circular letter No.P(R)473/IV dated 3 -12-2001

Copy of Board's letter No. E(W)/2001 PS 5-8/6 dated 1.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(W)/2001 PS 5-8/6 dated 1.10.2001 (RBE No.-).

Sub: Cancellation of Post-Retirement Complimentary Passes.…..

It has been brought to the notice of Board that post-retirement complimentary passes, once issued, are not being cancelled even on genuine reasons which are beyond the control of the pass holders.

Post-retirement complimentary passes are issued on the same conditions as are applicable to railway servants in service. In terms of Rule 3 (xiii) of Railway Servants (Pass) Rules, 1986, Privilege Passes and PTOs once issued but not availed of shall except in special circumstances, to be recorded in writing by Pass Issuing Authority, be counted against the pass account of the railway servant concerned. This implies that on genuine reasons which are beyond the control of pass holders, passes once issued can be cancelled without debiting the same in pass-holders account. Post-retirement complimentary pass/privilege pass once issued may accordingly be cancelled on production of proof to the satisfaction of Pass Issuing Authority.

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SERIAL CIRCULAR NO. 238 /2001Circular letter No.P(R)481/V dated 7-11-2001

Copy of Board's letter No. F(E)II/2001/FOP/1 dated 05.10.2001 is forwarded for information, guidance and necessary action. Board's letter dated 12.12.91 quoted therein was circulated as S.C.No. 177/91 dated 30.12.91.

Copy of Board's letter No. F(E)II/2001/FOP/1 dated 05.10.2001 (RBE No.195/2001).

Sub: Counting of broken periods of officiating in higher grade towards increment.…..

Recently in the PNM meeting staff side raised the issue of counting of broken periods of officiating in higher grade towards increment when one is promoted to that higher grade on regular basis.

In this connection attention is drawn to Advance Correction Slip No.14 and 15, which were issued consequent upon amendment to FRs, vide this office letter No.F(E)/II 89/FR-1/1 dated 12.12.1991. Under proviso1 (i) of FR 22(I) viz. [1313 (1)] it has been stated that when a Government Servant is appointed to the same post which he had held previously in a substantive or officiating basis, his initial pay fixed in that post under FR 22(I) viz. [1313(1)] should not be less than the pay which he drew on the last occasion and he shall count the period during which he drew that pay in such last and any previous occasions for increment in the stage of the time scale equivalent to that pay. It seems the instructions have not been clearly understood.

The following illustration would clarify the rule further:

Supposing a Railway Servant drawing pay of Rs.4600/- w.e.f. 01.03.96 in the pay scale of Rs.4000-6000 had been promoted on adhoc basis on two occasions in the pay scale Rs.4500-7000. When he is promoted on regular basis, say on 01.11.97 he shall be entitled to the following pay from time to time.

Lower grade post Higher grade post 4000-100-6000 4500-125-7000

01.03.96 460001.06.96 to 31.08.96 -- 4750(under FR 22(I)(a)(i) (Promoted to higher poston ad-hoc basis)01.09.96 (Reverted) 4600 --01.03.97(increment) 4700 --01.06.97 to 31.08.97 -- 4875(Promoted on ad-hoc basis)

01.09.97 (Reverted) 4700 --1.11.97 -- 4875(Promoted on regular basis).

On 01.11.97 when he is promoted on regular basis to the same higher post, his pay is fixed at the stage of Rs.4875/-. His pay at that stage drawn in the same post on the previous occasion from 1.6.97 to 31.8.97 is protected. Date of his next increment will be 01.08.98 (instead of 01.11.98), the period of three months from 01.06.97 to 31.08.97 during which he drew pay at Rs.4875/- being counted for increment at that stage of the time-scale vide Proviso (1)(i) of FR 22(I) [1313(I)].

However, the period of earlier ad-hoc promotion from 01.06.96 to 31.08.96 will not count because pay drawn during that period was less than the pay fixed on regular promotion. In other words in case the pay fixed on regular promotion happens to be more than the pay fixed on earlier occasions (s) of ad-hoc promotion, the benefit of counting of earlier period of ad-hoc promotion(s) will not be admissible.

246


Copy of Board's letter No E(P&A)II-2001/HW-2 dated 18.10.2001 is forwarded for information, guidance and necessary action. Board's letter dated 2-5-2001 and 24.9.2001 quoted therein were circulated as S.C.Nos. 90/2001 & 193/2001, respectively.

Copy of Board's letter No. E(P&A)II-2001/HW-2 dated 18.10.2001 (RBE No. 208/2001).

Sub: Rates of Night Duty Allowance w.e.f. 1.7.2001.…….

Consequent to sanction of an additional instalment of Dearness Allowance, vide this Ministry's letter No.PC-V/97/1/7/14 dated 24.9.2001, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexure 'A' and 'B' of Board's letter of even number dated 2.5.2001 stand revised w.e.f. 1-7-2001 as indicated at Annexure 'A' in respect of 'Continuous', 'Intensive', 'Excluded' categories and workshop employees, and as indicated at Annexure 'B' in respect of 'Essentially Intermittent' categories respectively.


ANNEXURE 'A'

Rates of Night Duty Allowance with effect from 1.7.2001 for 'Intensive', "Continuous" and "Excluded" categories and Workshop staff at the various places classified as "A-1, "A", "B-1, "B-2, and Ordinary localities including "C" Class Cities.---------------------------------------------------------------------------------------------------S. Pay slabs in Vth A-1 A B-1 B-2 OrdinaryNo. Pay Commission's localities scales including "C"

class cities.---------------------------------------------------------------------------------------------------

Rs. Rs. Rs. Rs. Rs.---------------------------------------------------------------------------------------------------1. 2550-2605 17.80 17.70 17.60 17.50 17.402. 2606-2790 18.60 18.50 18.40 18.30 18.203. 2791-3230 20.90 20.75 20.60 20.45 20.304. 3231-3440 23.10 22.95 22.80 22.65 22.505. 3441-4125 26.10 25.95 25.80 25.65 25.506. 4126-4270 28.90 28.75 28.60 28.45 28.307. 4271-4480 30.10 29.95 29.80 29.65 29.508. 4481-4630 31.65 31.40 31.20 31.05 30.759. 4631-4870 32.95 32.75 32.50 32.35 32.0510. 4871-5165 34.75 34.55 34.30 34.15 33.8511. 5166-5465 36.80 36.55 36.30 36.15 35.8512. 5466-6210 40.30 40.05 39.85 39.65 39.3513. 6211-6655 44.80 44.50 44.20 43.95 43.4014. 6656-6955 47.30 47.00 46.75 46.45 45.9015. 6956-7850 51.30 51.05 50.75 50.50 49.95 & above.---------------------------------------------------------------------------------------------------ANNEXURE 'B'Rates of Night Duty Allowance with effect from 1.7.2001 for "Essentially Intermittent" categories at the various places classified as "A-1, "A", "B-1, "B-2, and Ordinary localities including "C" Class Cities.------------------------------------------------------------------------------------------------------------S. Pay slabs in Vth A-1 A B-1 B-2 OrdinaryNo. Pay Commission's localities scales including "C"

class cities.---------------------------------------------------------------------------------------------------

Rs. Rs. Rs. Rs. Rs.---------------------------------------------------------------------------------------------------1. 2550-2605 11.85 11.80 11.75 11.65 11.60

247

2. 2606-2790 12.40 12.35 12.25 12.20 12.153. 2791-3230 13.95 13.85 13.75 13.65 13.554. 3231-3440 15.40 15.30 15.20 15.10 15.005. 3441-4125 17.40 17.30 17.20 17.10 17.006. 4126-4270 19.25 19.15 19.05 18.95 18.857. 4271-4480 20.05 19.95 19.85 19.75 19.658. 4481-4630 21.10 20.95 20.80 20.70 20.509. 4631-4870 21.95 21.85 21.65 21.55 21.3510. 4871-5165 23.15 23.05 22.85 22.75 22.5511. 5166-5465 24.55 24.35 24.20 24.10 23.9012. 5466-6210 26.85 26.70 26.55 26.45 26.2513. 6211-6655 29.85 29.65 29.45 29.30 28.9514. 6656-6955 31.55 31.35 31.15 30.95 30.6015. 6956-7850 34.20 34.05 33.85 33.65 33.30 & above.

SERIAL CIRCULAR NO. 240 /2001Circular letter No.P(R)227/XIII dated 29-11-2001

Copy of Board's letter No. E(D&A)2000/RG 6-13 dated 8.10.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 12-2-93 quoted therein was circulated as SC. No. 22/93.

Copy of Board's letter No. E(D&A)2000/RG 6-13 dated 8.10.2001 [RBE No.: 200/2001]

Sub: Imposition of penalty of withholding of increments in the promotion grade.

-------

Attention of the railways is invited to instructions contained in Board's letter No.E(D&A)92 RG6-185 dated 12.2.93. In terms of these instructions, where the penalty of withholding of increment imposed on a railway officer is to become operative from a future date, the person concerned should be promoted in his turn prospectively with reference to his position in the earlier panel of the DPC and the penalty imposed in the promotion grade for a period which would not result in greater monetary loss.

2. Board have since reviewed the above provisions and have decided in partial modification thereof that henceforth no moderation of the period of operation of the penalty will be done while giving effect to the penalty of withholding of increment in the promotional grade. The penalty will be given effect to in the promotional grade for the same period as prescribed in the penalty order. (These orders will apply to the cases where actual operation of penalty is yet to start).

SERIAL CIRCULAR NO._241_/2001Circular letter No. P(R)583/III dated -12-2001

Copy of Board's letter No.E(P&A)II-2001/PLB-9 dated 16.10.2001 is forwarded for information, guidance and necessary action please.

A complete progress report and statement as at Annexure I to above Board's letter, tabulating the payments made under PLB for the year 2000-2001 duly vetted by finance may please be sent by 15.12.2001.

Copy of Board's letter No.E(P&A)II-2001/PLB-9 dt.16.10.2001 (RBE No.206/2001)

Sub: Payment of Productivity Linked Bonus to non-gazetted Group'B','C' & 'D' Railway employees for the financial year 2000-2001.

……..The President is pleased to sanction Productivity Linked Bonus (PLB) to all non-gazetted

Group ‘B’', ‘C’ & ‘D’ Railway employees (excluding all RPF/RPSF personnel) without any ceiling on wages for eligibility equivalent to 57 (fifty seven) days wages for their performance during the financial

248

year 2000-2001. Where wages exceed Rs.2500/- per month, PLB will be calculated as if 'wages' are Rs.2500/- p.m.

2. In the revised (Fifth Pay Commission) scales of pay, 'wages' for the purpose of PLB actually drawn during the financial year, shall include 'pay' as defined in Rule 103(35)/R-1(1985 Edition) and dearness allowance sanctioned in the revised scales during the financial year 2000-2001. In the case of Running Staff, the term 'pay' shall include 30% of pay constituting the pay element in Running Allowance payable on leave salary. Other conditions such as method of calculation of wages, etc., as prescribed in this Ministry's instructions and clarifications from time to time, shall remain unchanged.

3. It has been decided that in the case of eligible employees mentioned in Para 1 above who were not placed under suspension, or had not quitted service/retired/expired during the middle of the financial year 2000-2001 or were on leave where leave salary admissible is not less than that admissible on leave on average pay, may be paid an amount of Rs.4685/- towards PLB for the financial year 2000-2001. In the case of employees other than those mentioned above, the amount of PLB may be calculated in accordance with the extant instructions on the subject.

4. The Ministry of Railways have also decided that in relaxation of the provisions in Rules 905(2), 908 and 909 of State Railway Provident Fund Rules, as contained in Chapter 9 of R.1/1985 edition, such of the subscribers to the SRPF as are entitled to Productivity Linked Bonus may, if they so desire, deposit the whole or part of the amount admissible under the Scheme in their respective State Railway Provident Fund Accounts.

5. Payment of Productivity Linked Bonus to all non-gazetted Group 'B', 'C' & 'D' Railway employees may be made immediately.

6. A complete progress report and statement, as at Annexure-1, tabulating the payments made under PLB for the year 2000-2001 duly vetted by Finance, should be submitted by 31.12.2001.


SERIAL CIRCULAR NO. 242 /2001Circular letter No.P(R)23/V dated 7 -12 -2001]

Copy of Board's letter No.F(E)/Spl.2000/Adv.3/3 dated 11.09.2000 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.F(E)/Spl.2000/Adv.3/3 dated 11.09.2000 (RBE No.161/2000)

Sub: Grant of House Building Advance to Govt. servants for acquisition of house in rural areas.

…..A copy of Ministry of Urban Development's O.M.No.1/17015/8/94/H.III dated 6 th

October, 1994 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants mutatis-mutandis.

Copy of Ministry of Urban Development's O.M.No.1/17015/8/94/H.III dated 6.10.1994.

OFFICE MEMORANDUM

Subject: Grant of House Building Advance to Government servants for acquisition/construction of house in rural areas.

…..According to the house building advance rules, following documents, inter alia are

required to be submitted along with the application from:

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i) Copy of the sale deed or other proof regarding applicant's title to the land.ii) Non-encumbrance certificate from the Revenue authority/ Government pleader.(iii) Copy of the approved building plan along with the endorsement of the approving authority on the plan and a copy of the site plan.iv) Specifications, and Estimates.

2. Generally there is no difficulty in submission of these documents in urban areas. However, in the case of rural areas, Heads of Departments have pointed out certain difficulties in ensuring compliance with the above requirements of the rules. The matter has been examined in consultation with the Ministry of Law and it is clarified that submission of the above documents is essential before house building advance could be sanctioned to any Govt. servant in rural areas.

3. There may, however, be cases in which submission of the documents referred to at (i) and (iii) above may not be feasible particularly, when the house sites in question is owned by inheritance and also there is no law in force of the local authority (like District Board, Village Panchayat, Gram Sabha or notified areas) requiring approval of the building plan.

4. In the type of cases referred to in para 3 above, house building advance could be granted after submission of the following documents:

a) In respect of clear and marketable title of the applicant having houses sites in rural areas:

(i) In case the land(house site) is owned by inheritance, an affidavit showing the manner in which the land was inherited, together with declaration that the applicant is the sole owner of the land or the specified share on which he proposes to raise the construction and that there is no other co-heir of the land.

(ii) A copy of the extract of the relevant register of the Gram Sabha or the Voter's list showing the number of the house or plot (in most of the states, Gram Sabha /Village Panchayat maintain register of property within the abadi land, list of the residents of the village who are automatically members of the Gram Sabha/Panchayat together with house number. The Voter's list invariably shows the house number in which the voter lives. In case a Govt. servant is not recorded as a voter in the rural areas on affidavit may be obtained showing the relationship of the persons showing to be living in house).

(iii) In case the construction is proposed on a vacant piece of land within the abadi plot, Govt. servant maybe required to furnish the number of the entire abadi plot together with the boundaries of the plot and an affidavit showing the mode of ownership and inheritance.

(iv) Non-encumbrance certificate.

(b) Submission of approved building plans and estimates etc. in respect of rural areas where there is not in force any law of the local authority requiring approval of building plans.

The sanctioning authority may obtain an affidavit from the applicant Govt. servant that there is not in force any law of the local authority (like District Board, Village Panchayat, Gram Sabha or notified areas) requiring approval of the building plan. The sanctioning authority may also obtain certificate from registered Architect/Engineer stating that the specifications and design of the proposed building ensure structural soundness of the building. The Head of the Deptt. should satisfy himself that the interests of the Govt. are safeguarded before sanctioning the advance.



.

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A copy of the Railway Boards letter No.PC-V/98/1/7/11(pt) dated 9.10.2001 on the above subject is sent herewith for information, guidance and necessary action.

Copy of Board's letter No.PC-V/98/1/7/1(pt) dated 09.10.2001.

Sub:Implementation of Government's decision on the recommendations of the

5th Central pay Commission grant of fixed medical allowance @ Rs.100/-

p.m. to the Railway Pensioners/family pensioners.

Ref:Railway Board's letter No.PC-V/98/1/7/1/1 dated 21.09.99.

…..

Staff side vide agenda item No.52/2001 of PNM/NFIR forum, have stated that there is confusion in regard to interpretation of eligibility for payment of medical allowance to railway pensioners /family pensioners as defined in para 3 of boards letter under reference and railway pensioners/family pensioners in some Divisions are being denied Medical Allowance on some pretext or the other. In this connection, it is stated that railway medical facility is not made compulsory to the Railway Pensioners. There may be several pensioners who may not have opted for such facility at the time of their retirement and have not enrolled themselves under any of the railway health schemes. However, under the extant rules for medical allowance, such pensioners will be eligible for grant of medical allowance subject to fulfillment of territorial criterion.



…..

A copy of the Railway Boards letter No.PC-V/97/1/11/11 dated 17.10.2001 on the above subject is sent herewith for information guidance and necessary action.

Board's letter mentioned had been circulated as under.

Railway Boards letter No. S.C.No.

1)No.PC-V/97/1/11/12 dt.08.04.99 263/99

2)No.PC-V/97/1/11/12 dt.21.07.99 264/99

Copy of the Board's lette4r No.PC-V/97/1/11/11 dated 17.10.2001 (PC V/322) (RBE no.2-7/2001)

Sub:Re-distribution of posts of Asst.Health Officers(AHOs)

Ref: Board's letter No.PC-V/97/1/11/2 dated 8.4.99 and 21.7.99.

…..

Fortythree posts of Assistant Health Officers in Gr."B" scale of Rs.7500-12000, including one each for the Zonal HQ and Zonal Hospital, had been sanctioned by upgrading the equivalent number of posts in apex group"C" scale of Rs.7450-11500 vide Board's letters referred to above. The question of charge in the pattern of distribution of posts of AHOs on the Zonal Railways has been under examiantion of the Board following the receipt of suggestions from one of the Railways. The matter has been examined and it has been decided that the posts earmarked for Headquarters office and Zonal Hospital may also be operated in Divisions, if required as per local needs.

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This disposes of Western Railway's letter No.E(G)/1024/10 dated 26.6.2001.

SERIAL CIRCULAR NO.___245__/2001Circular letter No. P(R) 605/VIII dated 3 -12-2001

Copy of Board's letter No.E(NG)I-98/PM1/17 dated 30.10.2001 is forwarded for information, guidance and necessary action please. Board's letter dated 20.10.9 (not 20.10.95 as given in Board's letter) quoted therein was circulated as S.C.No.320/99.

Copy of Board's letter No.E(NG)I-98/PM1/17 dated 30.10.2001.

ADDENDUM/CORRIGENDUM

Sub: Guidelines for Personnel Officers and Members of Selection Boards constituted for conducting selections for promotion to posts classified as "Selection".

------Reference Board's letter of even No. dated 20.10.95 forwarding therewith guidelines for

Personnel Officers and Members of Selection Boards constituted for conducting selections for promotion to posts classified as "Selection"

The following correction/additions may be carried out in the guidelines referred to above:-

(1) In para 6.1 after the word "training" and before the word "for" appearingin the first line, insert the words and figures "for a period of 3-4 weeks"

(2) The existing Note (1) and Note (2) below para 9.1 should be read as under:FOR READ

Note (1) Evaluating the answer Note (1) Evaluating the answer sheets without the fly sheets with the fly leaves and dummy leaves and without numbers is not allowed dummy roll numbers

is not allowed.

Note(2) Evaluation of answer Note (2) Evaluation of answer sheets even where fly sheets even without leaves and dummy fly leaves and with dummy numbers are present, roll numbers where the but the candidate has candidate has written his written his name or name or roll number in roll number in the other other sheets of the answer sheets of the answer book is also not allowed.

book, is not allowed.

(3) Re-number the existing Note below Para 11.5.1 as "Note (I)" and added the following as Note (ii):-

"Note (ii): A person who fails in the psycho-test is not eligible to be included in the panel/suitability list".

(4) In para 11.6.4:-

(i) For the word "maximum" appearing in the second line, read theword "minimum".(ii) For the words and figures "more than 80%" marks" appearing in the fourth line, read "80% or more marks".

252

(This disposes of RCF's letter No.27E/RCF/KXH/Policy dt.7.6.2000, N.Rly's letter No.831-E/63-2/XIV/A./EIV dt.7.2.2000, W&AP's letter No.WAP/PM6/253dated 22.1.2000 and DLW's Lr.No.27/110/57/Pt.VII dated 31.8.2001).

SERIAL CIRCULAR NO. 246 /2001Circular letter No. P(R)633/ I dated 7-12-2001

Copy of Board's letter No.E(P&A)/I/2000/SP-1/MH-2 dated 02.06.2000 is forwarded for information, guidance and necessary action please. Board's letter dated 11.3.97 quoted therein was circulated as S.C.No. 83/97.

Copy of Board's letter No.E(P&A)/I-2000/SP-1/MH-2 dated 2.6.2000 (RBE No.106/2000).

Sub: Grant of Special Pay to Doctors performing Anaesthesia work

Ref: This Ministry's letter No.E(P&A)1-96/SP-I/MH-1 dated 11.3.1997 and No.E(P&A)I-98/SP-1/Gen.I dated 09.10.1998.

…..Sanction of the President is hereby accorded to the grant of Special Pay to the

Doctors who are entrusted with the performance of anaesthesia work, in addition to their normal duties, last extended upto 20.12.98 vide this Ministry's letter No.E(P&A)I-96/SP-1/MH-1 dated 11.03.1997, being further extended for a period of three years w.e.f. 1.8.1997 to 1.8.2000 or till a specialists cadre for the anaesthesia work is formed whichever is earlier.

2. Pursuant to the recommendations of the Fifth Central Pay Commission, Special Pay, henceforth will be termed as "Special Allowance" , the President is also pleased to decide that pending a detailed review, the Special Pay already admissible @ Rs.100/- to the aforesaid category of doctors would stand revised to Rs.200 p.m.

3. This Special Allowance will have no additive value for any purpose whatsoever.

4. This issues with the concurrence for Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO._247_/2001Circular letter No.P(R)359/IV dated 7 -12-2001

Copy of Board's letter No.91/M(W)964/126/Pt dated 20.6.2000 is forwarded for information, guidance and necessary action please.

Copy of Board's letter No.91/M(W)964/126/Pt dt.20.6.2000 (RBE No.122/2000)

Sub: Revision of Incentive Scheme.Ref: Board’s letter of even number dated 17-12-99.

------The subject of review of Incentive Scheme at Wheel & Axle Plant has been

reconsidered by the Board. The Board has now decided as under:

(i) The plant capacity and standard man-hours shall be as follows:

---- Plant Capacity:

-- Wheel == 8,300/month-- Axle == 4,200/month

---- Standard Man-hours:

-- Wheel Shops = 87,414-- Axle shops = 41,724

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These shall be subject to annual review.

(ii) No Bonus limit shall be 83% of plant capacity.

(iii) Incentive rates shall be based on the minimum of the pay scale of Gr.II operator and shall be:

--- Wheel Shops = 0.58/wheel-- Axle shops = 1.15/axle

2. These changes will be made applicable w.e.f. 1.9.99.

3. All other factors would remain same as conveyed vide this office letter referred to above.

4. This issues with the concurrence of Finance Directorate.


Copy of Board's letter No.2000-E(SCT)1/25/11 dt.6.7.2000 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2000-E(SCT)1/25/11 dt.6.7.2000 (RBE No.131-A/2000)

Sub: Clarifications when reserved category candidates apply against general posts.

-------One of the RRBs desired the clarification on the undernoted points when SC/ST

candidates apply for the non-reserved posts. Board have considered the points raised and clarify as under:Points raisee Clarifications1. Whether the applications of candidates belonging to SC/ST community with only Rs.10/- as postal charges instead of normal examination fee may beallowed to be considered.

1. Yes, the applications of candidates of SC/ST community with only Rs.10/- as postal charges instead of normal examination fee may be allowed to be considered because reduced fee is as economic relief and not a relaxation.

If such applications are entertained are they eligible for age relaxation applicable to SC/ST ?

2. No age relaxation is allowed to SC/ST candidates if they apply for non-reserved posts.

3. Whether free pass facility will be admissible to SC/ST candidates who apply for the posts not reserved for them ?

3. The provision of free pass facility may be allowed to continue to SC/ST candidates even if they apply for the non-reserved posts.

In case the Railways/RRBs are following different practices they may now follow the procedure as per the above clarifications.

SERIAL CIRCULAR NO. 249 /2001V PAY COMMISSION CIRCULAR NO.

A copy of the Railway Board's letter No.PC-V/97/1/9/6 dated 7.11.2001 (PC-V/323,RBE No.218/2001) on the above subject along with its enclosure are sent herewith for information, guidance and necessary action.

Railway Board's letters mentioned therein had been circulated as under:

Railway Board's letter No. & date S.C.No.

254

1) PC-V/97/1/9/6 dated 2.5.2001 97/20012)F(E)/III/96/PN1/9 dated 18.08.98 234/983)F(E)/III/96/PN1/9 dated 02.08.2000 176/20004)F(E)/III/97/PN1/Ex-gratia/3 dated 31.12.97 20/985)F(E)/III/97/PN1/Ex-gratia/5 dated 27.1.98 44/986)F(E0/III/97/PN1/21 dated 5.8.99 212/98

Copy of the Board's letter No.PC-V/97/1/9/6 dated 07.11.2001 (PC-V/322, RBE No.218/2001).

Sub:Grant of Dearness Relief to Railway Pensioners/Family Pensioners - revised rates effect from 01.07.2001.

…..A copy of Office Memorandum No.42/2/2001-P&PW(G) dated 25.09.2001 of Ministry

of Personnel, Public Grievances 7 Pensioners (Department of Pension and Pensioners' Welfare) on the above subject is sent herewith for your information and necessary action. As stated in para-2 thereof, these orders will apply to Railway pensioners also.

A concordance of various instructions and orders referred to in the enclosed office memorandum with reference to corresponding Railway instructions is indicated below:

Sl...No.

Para No.

No. & date of Deptt of Pension & Pensioners' Welfare's O.M.

No. & date of Corresponding orders issued by Railway Board.

1. 1. 42/2/2001-P&PW(G) dated 11.4.2001

PC-V/97/I/9/6 dated 2.5.2001 (RBE No.85/2001, S.No.PC-V/304).

2. 2. 23/1/97-P&PW(B) dated 23.2.98

N.A.

3. 3. 4/59/97-P&PW(D) dated 14.7.984/29/99-P&PW(D) dated 12.7.2000

F(E)/III/96/PN1/9 dated18.8.98F(E)III/96/PN1/9 dated 2000RBE No.138/2k

4. 4 &5 45/52/97_P&PW(E) dated 16.12.97

i)F(E)III/97/PN1/Ex-gratia/3 dated 31.12.97 (RBE No.194/97, S.No.PC-V/28)ii)F(E)/III/97/PN1/Ex-gratia/5 dated 27.1.98 (RBE No.19/98,S.No.\PC-V/38).

5. 7 45/73/97-P&PW(G0 dt 2.7.99

F(E)/III/99/PN1/21 dt.5.8.99.

Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners Welfare, Government of India, New Delhi's Office Memorandum No.42/2/2001-P&PW(G), dated 25 th

Sept.,2001.

OFFICE MEMORANDUM

Sub: Grant of dearness relief to Central Government pensioners/ family pensioners - Revised rate effect from 01.07.2001.

…..The undersigned is directed to refer to this Department's OM No.42/2/2001-P&PW(G) dated

11.04.2001 sanctioning the instalment of dearness relief admissible from 01.01.2001 and to say that the President is pleased to decide that dearness relief shall be paid to the Central Government Pensioners/family pensioners to compensate them for the rise in cost of living beyond average. Consumer price Index 306.33 (as on 01.01.1996) at the rate of 45% w.e.f. 01.07.2001 in supersession of the rate mentioned in the OM dated 11.04.2001 referred to above.

These orders apply to (I) All Civilian Central Government Pensioners/Family Pensioners (ii0 The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates (iii) All India Service Pensioners (iv) Railway Pensioners and (v)The Burma Civilian Pensioners/family pensioners and pensioners/families of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of

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adhoc ex-gratia allowance of Rs.1275/- p.m. in terms of this Department's OM No.23/1/97-P&PW(B) dated 23.02.1998.

Central Government Employees who had drawn lumpsum amount on absorption in a PSU/Autonomous body and have become eligible to restoration of 1/3rd commuted portion of pension as well as revision of the restored amount in terms of this department's OM No.4/59/97-P&PW(D) dated 14.07.1998 will also be entitled to the payment of DR @ 45% w.e.f. 01.07.2001 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption subject to fulfilment of the conditions laid down in para 5 of the OM dated 14.07.98. In this connection, instructions contained in this Deptt's OM No.4/29/99-P&PW(D) dated 12.07.2000 refers.

The surviving CPF beneficiaries who had retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of Ex-gratia @ Rs.600/- p.m. with effect from 01.11.1997 under this Department's OM No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 45% w.e.f. 01.07.2001.

The following categories of CPF beneficiaries who are in receipt of Ex-gratia payment in terms of this Department's OM No.45/52/97-P&PW(E) dated 16.12.1997 will be paid DR @ 37% w.e.f. 01.07.201.

(i) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 01.01.1986 or who had died while in service prior to 01.01.1986 and are in receipt of Ex-gratia payment of Rs.605/-p.m.

ii Central Government Employees who had retired on CPF benefits before 18.11.1960 and are in receipt of Ex-gratia payment of Rs.654/- Rs.659/- Rs.703/- and Rs.965/-

Payment of dearness relief involving a fraction of rupee shall be rounded off to the next higher rupee.

Other provisions governing grant of dearness relief in respect of employed family/pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department's OM No.45/73/97-P&PW (G) dated 02.07.1999. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

In the case of retired Supreme Court and High Court Judges necessary orders will be issued by the Department of Justice separately.

It will be the responsibility of the pension disbursing authority including the Nationalised Banks, etc. to calculate the quantum of dearness relief payable in each individual case.

The offices of Accountant General and Authorised Public Sector banks are requested to arrange payment of relief to pensioner etc. on the basis of above instructions without waiting for any further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India in view of letter No.528-TA,II/84-80-II dated 23.04.1981 of the Comptroller and Auditor General of India addressed to all Accountant Generals and Reserve Bank of India Circular No.GANB No.2958/GA-64(ii)(CGL)/81 dated 21st May, 1981 addressed to State bank of India and its subsidiaries and all Nationalised Banks.

In their application to the employees belonging to Indian Audit and Accounts Department these orders issue in consultation with the C&AG.

This issue with the concurrence of Ministry of Finance, Department of Expenditure vide their U.O.No.755/EV/2001 dated 24.09.2001.

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Copy of Board's letter No.E(W)2000/CL-1/1 dated 11.9.2000 is forwarded for information, guidance and necessary action please.

Copy of Board's letter No.E(W)2000/CL-1/1 dt.11.9.2000 (RBE No.163/2000)

Sub: Railway Week Celebrations.Ref: Board's letter of even number dtd. 23rd March, 2000.

------Board for some time past had under consideration a proposal for permitting Railways to incur expenditure on Railway Week Celebrations as per powers vested in General Managers for expenditure during ceremonial occasions in lieu of existing practice for sanctioning token sums every year.

2. It has now been decided that the powers regarding expenditure in connection with Railway Week Celebrations may be exercised by General Managers in terms of para 29(a) of Board's letter No.F(X)II/97/PW/4, dated 16.9.1997 as amended from time to time. In case of Railway Staff College, IRISET, IRICEN, IRIMEE and IRIEEN, Director General/Directors of these institutions will exercise these powers. Secretary/Railway Board is also authorised to incur expenditure for this purpose within the ceiling mentioned in para 29(a) of GM's powers.

3. All other instructions in the matter as advised vide Board's letter under reference should be followed during the Railway Week Celebrations, which will be observed from 10 th to 16th

April every year.

4. This issues with concurrence of Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO. 251 /2001Circular letter No.P(R)54/V dated 7 -12-2001

Copy of Board's letter No.E(P&A)II-2000/HRA-16 dated 18.10.2001 is forwarded for information, guidance and necessary action please. Board's letter dated 19.7.93 quoted therein was circulated as S.C.No.77/93.

Copy of Board's letter No.E(P&A)II-2000/HRA-16 dt.18.10.2000 (RBE No.182/2000)

Sub: Upgradation of Quilandy (MC) as "C" class city for the purpose of HRA.-----

Reference is invited to Board's letter No.E(P&A)II/90/HRA/CCA-18 dated 19.7.93 regarding re-classification/upgradation of cities/towns on the basis of 1991 census for the purpose of grant of HRA/CCA to Railway employees. Consequent upon reconstitution of Quilandy Panchayat into a Municipality by the State Government of Kerala vide their Notification No.G.O.(MS)No.75/93/LAD dated 31.3.93 and the population in the Quilandy (MC) area as per 1991 census being 57797, this city has qualified for classification as a "C" class city/town for the purpose of House Rent Allowance.

2. The President is accordingly pleased to decide that Quilandy shall stand classified as "C" class city/town for the purpose of grant of House Rent Allowance to Railway employees posted in Quilandy (MC).

3. These orders shall take effect from 01.04.1993.


257

SERIAL CIRCULAR NO. 252 /2001Circular letter No.P(R)64/Misc . dated 7 -12-2001

Copy of Board's letter No.F(E)I/97/AL-4/3 dated 3.11.2000 is forwarded for information, guidance and necessary action please. Board's letter dated 7.4.95 quoted therein was circulated as S.C.No.55/95.

Copy of Board's letter No.F(E)I/97/AL-4/3 dt.3.11.2000 (RBE No.191/2000)

Sub: Special Compensatory (Tribal Areas/Scheduled Area/ Agency Areas Allowance) - Gujarat State. ------

Please refer to the Board's following letters on the above subject:-

(1) F(E)I/90/AL-4/5, dated 23.11.90 (2) F(E)I/90/AL-4/5, dated 8.4.93 (3) F(E)I/95/AL-4/1, dated 7.4.95

(4) F(E)I/97/AL-4/3, dated 12.6.98 (5) F(E)I/09/AL-4/5, dated 2.9.98

2. The question of extension of the currency of Tribal Area Allowance beyond 31.1.97 in respect of Gujarat State has been considered in the Ministry of Railways.

3. Sanction of the Ministry of Railways is hereby communicated to the continued grant of special Compensatory (Tribal Area Allowance) in the Tribal areas of Gujarat, as mentioned in the Annexure to this letter, at the rate laid down in Board's letter No.F(E)I/98/AL-4/5 dated 2.9.1998, for a period from 1.8.1997 to 31.3.2001 or till withdrawal of the allowance by the State Govt. of Gujarat in respect of their employees, whichever is earlier.

List of Tribal Talukas covered under Tribal Areas Sub Plan. ANNEXURE-I---------------------------------------------------------------------------------------------------Sr.No. Name of Taluka Name of District--------------------------------------------------------------------------------------------------- 1. 2. 3.---------------------------------------------------------------------------------------------------1. Vijaynagar Sabarkantha2. Khedbrahma -do-3. Bhiloda -do-4. Meghraj -do-5. Jhalod Dahod6. Dahod -do-7. Santrampur -do-8. Umkheda -do-9. Devgadhbaria -do10. Chhotaudepur Vadodara11. Naswadi -do-12. Tilakwada Narmada13. Dodiapada -do-14. Sagbara -do15. Nandod -do-16. Valla Bharuch17. Zagdia -do-18. Uchhai Surat19. Vyara -do20. Mahuva -do-21. Mandvi -do-22. Nizdi -do-23. Songadh -do-24. Valod Surat25. Mangrol -do-

258

26. Bardoli -do-27. Chikhali Navsari28. Vansda -do29. Dharampur Valsad30. Oardu -do-31. Umbergaon -do-

ANNEXURE-II---------------------------------------------------------------------------------------------------Sr.No. Name of the Pocket Name of the Taluka Name of the District.---------------------------------------------------------------------------------------------------1. Olpad Olpad Surat2. Kamrej Kamrej Surat3. Palsana Palsana Surat4. Ronvel Valsad Valsad5. Atgam Valsad Valsad---------------------------------------------------------------------------------------------------

SERIAL CIRCULAR NO.253/2001Circular letter No.P(R)481/V dated 4 -12-2001

Copy of Board's letter No.PC-IV/92/NC/JCM /4(Committee-9) dated 19.10.2001 is forwarded for information, guidance and necessary action please. Board's letters dated 24.5.99 and 23.6.99 quoted therein were circulated as S.C.Nos.132/99, 172/99 respectively.

Copy of Board's letter No.PC-IV/92/NC/JCM/4 (Committee-9) dt.19.10.2001) (RBE No.212/2001).

Sub: Fixation of pay under Rule 1313 FR 22(I)(a)(1) R-II (erstwhile FR 22-C) on promotion from one post to another carrying identical scales of pay.

--------Reference is invited to Board's letter of even number dated 24.5.99 (read with letter dated

23.6.99) permitting fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II (erstwhile FR 22-C) in certain specific situations of promotions from one post to another in identical scale, made during 1.1.86 to 31.12.95. Subsequently, proposals/requests were received from the Railway Administrations/staff federations seeking similar benefit in a number of other situations of movement from one post to another in identical scale. The same were examined in this office. However, it has not been found feasible or desirable to accede to the requests for extending the above benefit in these situations for want of enough justification.

2. However, the President is pleased to decide that the benefit of fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II (erstwhile FR 22-C) may be permitted in the following cases of promotion made from 1.1.96 onwards:-

(i) Console Supdt. Asst.Programmer (Rs.7450-11500) (Rs.7450-11500)

(ii) Shunting Master Gr.I AYM (Rs.5000-8000) (Rs.5000-8000)

3. The persons concerned may be given an option to be exercised within a period of three months from the date of issue of these orders for re-fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II. Arrears may be allowed wherever due.

4. This issues with the concurrence of Finance Directorate of Ministry of Railways (Railway Board).

259



A copy of the Railway Board's letter No.F(E0/III/98/PN1/4 dated 7.12.2001 (PC-V/324, RBE No.220/01) is sent herewith for information and necessary action.

The Railway Boards letter mentioned therein had been circulated:

Railway Board's Lr.No. and Date S.C.No. 1) F(E)/II/98/PN1/4 dated 09.09.99 259/992)F(E)/III/98/PN1/4 dated 24.04.99 115/993)F(E)/III/98/PN1/4 dated 20.08.01 208/01

.Copy of Board's letter No.F(E0/111/98/PN1/4 dated 7.11.01 (PC-V/324,RBE No.220/01)


Sub: Eligibility of disabled divorced/widowed daughter for grant of family pension.Ref: Board's letter of even number dated 20.08.01.

…..The date 24.4.1998 appearing in second line of para-2 of the above referred letter

dated 20.08.2001 may be read as 27.04.98.

This also disposes of Eastern Railway's letter No.787/0/Pen/Pt.XIX dated 12.9.2001.

SERIAL CIRCULAR NO. 255 /2001Circular letter No.P(R)436/RSPR/I dated 19-12-2001

Copy of Board's letter No. F(E)/III/2000/PN1/23 dated 18.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. F(E)/III/2000/PN1/23 dated 18.10.2001 (RBE No.209/2001)

To be published in Gazette of India Part II, Section 3 , Sub-section (ii)

NOTIFICATION

S.O.No. In exercise of the powers conferred by the proviso to Article 309 and clause (5) of Article 148 of the Constitution, the President hereby makes the following rules further to amend the Railway Services (Pension) Rules, 1993, namely:-

(i) These rules may be called the Railway Services (Pension) First Amendment Rules, 2001(ii) They shall come into force from the date of their publication in the official Gazette.

2. In the Railway Services (Pension) Rules, 1993, in Rule 75 sub rule (18) after the first proviso , the following proviso shall be inserted, namely:-

260

" Provided further that family pension admissible under the Employees Pension Scheme ,1995, and the Family Pension Scheme, 1971, shall, however, be allowed in addition to the family pension admissible under these rules.

Foot Note : The Railway Services (Pension) Rules, 1993 were published as S.O. No. 930 (E) dated 3rd December, 1993. The rules were subsequently amended vide Ministry of Railways’ notifications given below:-

(i) No. F(E)III/94/PNI/31 (Amendment) dt. 3-2-95 published as S.O No. 511 on 25-2-95

(ii) No. E[G]94 EMI-6 dated 31-3-95 published as S.O. No. 1026 on 15-4-95 (iii) No. F[E]III/99/PNI/38 [Modification] dated 23-5-2000 published as S.O. No.

1554 on 15-7-2000.(iv) No. F[E]III/97/PNI/14 [Amendment] dt. 24-5-2000 published as S.O. No. 1553

on 15-7-2000.

Sd/- [A.K. PRASAD]

Director Finance (Establishment) Railway Board.

SERIAL CIRCULAR NO.256/2001Circular letter No. P(R)436/IREM/I dated 18-12-2001

Copy of Board's letter No. E(G)99/EM1/2 dated 2.11.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(G)99/EM1/2 dated 2.11.2001 [RBE.No.210/2001].

Sub: Amendment to Rule 1712 of Indian Railway Establishment Code Vol.II – Calculation of Allowances for the re-employed pensioners.

***

In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President is pleased to direct that Rule 1712 of Indian Railway Establishment Code Vol. II – (1987 Edition) be amended as in the Advance Correction Slip No. 49 appended below.

INDIAN RAILWAY ESTABLISHMENT CODE VOL. II – (1987 EDITION)ADVANCE CORRECTION SLIP NO. 49

Rule 1712(i) R.II may be substituted as under :-

“ In the case of re-employed pensioners, the allowances would be granted with reference to the pay fixed on re-employment before deduction of the non ignorable part of the pension. In the case of those re-employed pensioners whose initial pay is fixed by ignoring the full pension which they receive as pensioners, the pay that will be taken into account for fixing of allowances will be the pay which they get on re-employment. Pension will not be added to this pay for the purpose of calculation of the allowances”.

Rule 1712 (ii) & note there under may be deleted.

[ Authority: Board's letter No. E(G)99/EM1/2 dated 2.11.2001]

SERIAL CIRCULAR NO.257/2001Circular letter No P(R)605/VIII dated 21-12-2001

Copy of Board's letter No. E(NG)I/2000 PM2/4 dated 30.10.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 8-6-2000 quoted therein was circulated as S.C. No. 150/2000.

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Copy of Board's letter No. E(NG)I/2000 PM2/4 dated 30.10.2001 [RBE No.214/2001]

Sub: Filling up of the posts of Shunting Master Gr.II in Operating Department – Classification of posts as

‘Selection’ or ‘Non-selection’ in the VPC scales.****

In terms of this Ministry’s letter of even No. dated 8-6-2000, the posts in the category of Shunting Masters have been classified as under:

i) Shunting Master Gr.II Non-selection(Rs. 4000-6000)

ii) Shunting Master Gr. I Selection(Rs.5000-8000)

2. The review of above classification has been under consideration of this Ministry as a result of representation from NFIR. The issue was also discussed in PNM-AIRF meeting held on 23/24-08-2001. It has now been decided to revise the classification of the posts of Shunting Masters as under:

Category Classification

i) Shunting Master Gr.II Selection(Rs. 4000-6000)

ii) Shunting Master Gr. I Non-selection(Rs.5000-8000)

3. The revised classification will be effective from the date of issue of this letter. Accordingly, in respect of the post of Shunting Master Gr.II (Rs.4000-6000) which has now been classified as ‘selection’ post, suitability list, if any, valid/current, as on the date of issue of this letter will be treated as lapsed. Similarly, in respect of the post of Shunting Master, Gr. I (Rs.5000-8000), which has now been classified a ‘non-selection’, unoperated portion of panel, if any, current as on the date of issue of this letter will be treated as lapsed.

SERIAL CIRCULAR NO. 258 /2001Circular letter No.P(R)673/I dated 31-12-2001

Copy of Board's letter No. E(Trg.)99/22/6 dated 13.11.2001 is forwarded for information, guidance and necessary action..

Copy of Board's letter No. E(Trg.)99/22/6 dated 13.11.2001(RBE No.219/2001)Training Manual Correction Slip No.8/2001

Sub: Amendments in Manual on Management of Training.…

Ministry of Railways ( Railway Board) have decided to modify the "Manual on Management of Training" (Edition 1998) as per the correction slip enclosed.

MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)

ADVANCE CORRECTION SLIP NO. 8/2001

(A) Para No.4.1 of the Manual on Management of Training ( Edition 1998) may be read as under:-

2.1 Centralised Training Institutes

262

Trainning of Group 'A' and Group 'B officers is organised at the following six 'Centralised Training Institutes', which are under the administrative control of the Ministry of Railways )(Railway Board).Railway Staff College ( RSC), VadodaraIndian Railways Institute of Mechanical & Electrical Engineering (IRIMEE), Jamalpur.Indian Railway Institute of Civil Engineering (IRICEN) ,Pune.Indian Railways Institute of Signal Engineering & Telecommunications (IRISET), Secunderabad.Indian Railways Institute of Electrical Engineering (IRIEEN), NasikIndian Railways Institute of Transport Management (IRITM), Lucknow.

The Railway Staff College, Vadodara is headed by the Director General in the rank of General Manager. Other four Centralised Training Institutes excepting IRITM/Lucknow are headed by Directors in Higher Administrative Grade. IRITM/Lucknow is headed by a Director in Senior Administrative Grade.

(Authority Board's letters No.2000/O&M)/125/1 dated 26.6.2000 & No.98 E(GC)12-14(85) dated 30.6.99)

(B) Below Para 7.1 of the Manual on Management of Training ( Edition) 1998, following note may be added.

NOTE:(1) For the period upto 31.3..2002, the existing limits have been increased to Rs.20 lakhs per annum for Zonal Railways including RDSO and Rs.6 lakhs per annum for Production Units to cater to the requirements of IT related training. It may be noted that the enhanced amount may be utilised only for computer related training and not for meeting expenses incurred in connection with other types of training , which would continue to remain subject to the existing ceiling limits(2) The overall registration/training fee however, should be subject to maximum of Rs.10,000/- and pro-rata registration /training fee of Rs.1500/- per day.(Authority :Board's letter No.F(X)II-2001/PW/6 dated 9.5.2001)

(C) Para 7.3 of the Manual on Management of Training ( Edition 1998) may be read as under:-

6.3 Incentives to Railway employees for acquiring higher qualification

Group 'A' , Group 'B' and Group 'C' railway employees are entitled to monetary incentives for acquiring specified higher qualification as per details indicated in Appendix VII.(Authority Bd's Letter No.E(TRG)94(28)/1 dated 17.4.2000,21.9.2000 and 27.4.2001)

(a) In Para No.8.2.3 of the Manual on Management of Training ( Edition 1998) , Nominated Departmental Training Manager for Traffic Transportation Department may be read as CSO in place of CPTM. (Authority: Bd's Lr.No.E(TRG)2001(22)./4 dated 3.10.2001)(b) Para No.8.8.2 of the Manual on Management of Training ( Edition 1998) may be read as under:-8.8.2 Honorarium to be paid to the visiting faculty.

From time to time Railway Board notifies the rate of honorarium payable and facilities to be extended to the Visiting Lecturers. The rate of honorarium and facilities to Visiting Lecturers called by the Centralised Training Institutes are indicated in para 4.1.1. For delivering lectures to non-gazetted staff at the Railway Training Centres, the honorarium would be as under:-

(a) Rs.300/- per day for lectures of one hour and 45 minutes duration subject to a maximum of Rs.900/- per week to officers of Railways/Central or State Governments ordinarily of the rank of Joint Secretary to the Government and reputed academicians/special invitees.(b) Rs.200/- per day for lectures of one hour and 45 minutes duration subject to a maximum of Rs.600/- per week to officers of Railways/Central or State Governments other than those mentioned at (a) above.(Authority : Bd's Lr.No.E(G)99 HOI-18 dated 8.6.2000)

(F) Appendix VI of the Manual on Management of Training ( Edition 1998) may be replaced with the attached Appendix VI and Appendix VIA(Authority : Bd's Lr.NO.F(X)II-96/PW/7 dated 27.10.99, 31.1.2000, 29.2.2000, 27.9.2000 and 2.5.2001).

263

APPENDIX VIPOWERS DELEGATED TO THE HEADS OF THE SIX CENTRALISED TRAINING INSTITUTIONS.

1. Stores & Transport Matters.

Item No.

Description of item/Nature of power Extent of power to be delegated

Whether finance concurrence is required.

1 Local purchase of non-stock items, petty items for offices, stationery, training material, low priced books on advanced technology for supply to trainees, audio video films, softwares, equipment for labs, classroom/office furniture , office automation equipment, linen/bedding/blankets for hostel

Upto Rs.1000/- per item without finance concurrence and upto Rs.5000/- per item with Finance Concurrence subject to annual ceiling of Rs.3 lakhs per annum

Required for items costing more than Rs.1000/-

2. Hiring of transport in connection with conduct of courses

Upto Rs.1000/- per trip but not exceeding Rs.5000/- for any particular course subject to annual ceiling of Rs.1 lakh per annum

Required

3 Repairs of motor vehicles Upto Rs.5000/- in each case subject to ceiling of Rs.20,000/- per vehicle per year

Required in each case exceeding Rs.2000/-

4 Repairs & maintenance including entering into contract for annual maintenance service for computer & lab equipment and other office tools and plants.

i)Full powers subject to following tender procedureii) For single tender to award contract to authorised dealers, approval of AGM of contagious Railway would be required.

Required.

5. Payment of charges for E Mail./Internet connection/Rental etc.

Full powers upto five connections

Not required.

6. Purchase of books, journals & other publications for library.

Full powers Finance concurrence not required for books costing upto Rs,.1000/- (per book). Purchase of books costing more than Rs.1,000/- per books costing more than Rs.1,000/- per book would require prior concurrence.

2. Miscellaneous Matters1. To exercise the power of the "Head of an

Office" in respect of ordinary contingent expenditure

Full power subject to paras 1001,1011,1015,1043, 1044 & 1045 of IR Finance Code Vol.I

Not required.

2. Expenditure on Ceremonial occasions Upto Rs.4,000/- per Not required.

264

occasion subject to ceiling of Rs.10,000/- per annum

3. Hiring of TV , Vidoe Camera, VCR,.LCD and other Projection equipment

Full power subject to ceiling of Rs.10,000/- per annum

Required.

4. Condemnation of office equipment , Training Kits/aids etc.

Full powers on recommendation of a duly constituted Survey Committee

Not required.

5. To authorize payment for procurement of furniture/utensils on replacement account or additional requirements through stores

Full powers Required.

6. To write off irrecoverable losses of Cash, Stores(a) When a Railway employee is in any way responsible(b) When a Railway employee is not in any way responsible

Upto Rs.50,000/- in each caseUpto Rs.1 lakh in each case

Required

Required

7 Facilities to visiting lecturers(A) Rate of honorarium to visiting lecturers

(B) Travelling facilities to visiting faculty(i) Permission for air travel facility to eminent visiting faculty from outside the Railways when they are called to deliver lectures for the higher level Courses;

(a) Rs.500/- per lecture of one hour 45 minutes duration to the officer of Rlys./Central/State Govt. ordinarily in the rank of Jt. Secretary to Govt. and reputed academicians/special invitees(b) Rs. 300/- per lecture of one hour 45 minutes duration to the visiting lecturers other than mentioned in (a) above.

Only DG/RSC/Vadodara has been delegated power to permit. Air travel by eminent visiting lecturers, subject to the following conditions :- (I) the visiting faculty is entitled to travel by air under the rules of his organisation.(ii) the distance involved is more than 500 Kms.(iii) the journey cannot be performed overnight by trains/slip coach.(iv) Journey would invariably be by Economy Class.(v) The annual total expenditure limited to Rs.50,000/-No other CTIs have been delegated any power in this regard

I AC Complimentary Pass

Not required

Not required.

Not required.

265

(ii) Other visiting faculty including Railway Officers retired in SA Grade & above.

(iii)Retired Railway officers who were entitled to Gold Pass facilities during their service

(C) Boarding & lodging and local transport facility to visiting lecturers

for self only or II AC complimentary pass for self and spouse with authority to travel by Rajdhani /Shatabdi Express

I AC Complimentary Pass for self and spouse with authority to travel by Rajdhani /Shatabdi Express

Free boarding and local transport facility from Railway station/airport to the Institute only to visiting Faculty and spouse

Not required

Not required.

Not Required

8 Sanctioning Award to meritorious officers in trg. course in the form of books to trainees

Rs.1,000/- in each course subject to ceiling of Rs.15,000/- per annum

Not required.

9 To enter into consultancy contract for developing training materials including audio-video works, training design & development from a list of Consultants on a Limited Tender basis;

Upto Rs. 1 lakh subject to a maximum of Rs.5 lakhs per annum

Required

10. To enter into contract for printing technical literature/in-house magazines/news letters

Upto Rs.25,000/- per case subject to annual ceiling of Rs.1 lakh per year and certification from Railway Press that the printing work cannot be handled by them

Required

11. To call for and accept tenders for annual contract for washing & ironing of linens and Dry-cleaning of woolen blanket of Institutes Hostel, Guest House either on open tender basis or limited tender basis

Upto Rs. 2 lakhs per case subject to observation of tender procedure

Required

12. To incur expenditure towards presenting mementos to visiting Dignitaries

Upto annual ceiling limit of Rs. 5,000/- per annum

Not required

13. To enter into contract & make payment for conducting courses with the help of outside institutes/faculty either at Railway premises or premises of outside Institution

Full powers subject to ceiling of Rs. 5 lakhs per annum

Required

14. Training of faculty members and staff in non Railway Institute

Pro rata Registration Fee and overall Registration Fee upto Rs.1500/- per day and Rs.10,000/- with ceiling of Rs. 2 lakhs per annum

Not required.

15 Sanction of air travel facility in favour of SAG officers of CTIs

Full powers in respect of SA Grade officers only with personal approval of Director /Director General

Not required

16. To incur expenditure on Newspapers , Magazines and Recreation facilities to be provided to trainees

Full powers subject to ceiling of Rs.60,000/- for RSC and Rs. 40,000/- per

Not required

266

annum for other CTIs.17. Incurrence of expenditure for payment of

Institutional Membership Fee.(a) Selection of New Professional Institute for membership-one National and one International Institution per annum

(b) Payment of regular Membership Fee to professional Institutes -upto Rs.2500/- per annum

Required

Required

(Authority : Board's letter No.F(X)II-96/PW/7 dated 27.10.99,31.1.2000,29.2.2000,27.9.2000)

APPENDIX VIA

ADDITIONAL POWERS DELEGATED TO DG, RSC / VADODARA OVER AND ABOVE THOSE LISTED AT APPENDIX VI

1) STORES MATTERS.Item No

Description of Item /Nature of power Extent of Power to be delegated

(i) To call for and accept Advertised tender Upto Rs.15 Lakh subject to tender procedure being followed

(ii) To call for and accept Limited Tender/Bulletin in normal circumstances

Upto Rs.3 lakhs ( WR's bulletin will be used). For indents of more than Rs.40,000/- , finance concurrence will be required.

(iii) Issue of Limited Tender in emergency for all items covered by rate contract/running contract

Upto Rs. 1 lakh

(iv) Placement of orders against DGS & D rate contract /running contract

Upto Rs.15 lakh.Senior Professor(Material Management)/RSC will be Direct Delivery Officer.

2) Works(A) Award of contract /acceptance of quotations for works and services other than consultancy works without inviting tenders.(i) Value of contract/quotation having SOR items

without finance concurrence at the stage of acceptance of the offer

Upto Rs.10,000/-(SAG)

(ii) Value of contract/quotation having SOR items with finance concurrence at the stage of acceptance of the offer

Upto Rs.50,000/- (SAG)

Upto Rs.40,000/- (JAG)(iii) Value of contract /quotation having non SOR/NS

items without finance concurrence at the stage of acceptance of the offer


Upto Rs.40,000/- (JAG)

(iv) Value of contract /quotation having non SOR/NS items with finance concurrence at the stage of acceptance of the offer

Upto Rs. 3 lakh ( SAG)

Upto Rs.2 lakh ( JAG)

Note for items 2( i) to (iv) - Annual limits as laid down by Board from time to time for Zonal Railways will apply.

(B) Approval /acceptance of tenders for works other than consultancy works.

(i) Open tender Upto Rs,5 lakh with an annual limit of Rs.15 lakh*

(ii) Limited tenders from Upto Rs.3 lakh with an annual limit of Rs. 10 lakh *approved listof W.R- BRC divisions.

267

These powers ( subject to annual budgetary allotment) are for repairs and maintenance work only and will not include any item which would otherwise be processed through Works Programme.

3.MISCELLANEOUS MATTERS.Item No.

Description of Item/Nature of power Extent of power to be delegated

(i) Hiring of transport in connection with conduct of courses

Upto Rs. 5000/- per trip but not exceeding Rs. 10,000/- for any particular course subject to annual ceiling of Rs. 2 lakh per annum

(ii) Repairs of motor vehicles Full powers with finance concurrence in case exceeding Rs.2,000/-

(iii) Repairs and maintenance including entering into contract for annual maintenance service for computers, lab equipments and other office tools plants and equipments

Full powers subject to following tender procedure and including single tender on authorized dealer subject to extant orders of the Board.

(iv) Purchase of books, journals and other publications for library and for distribution as training material to probationers and officers of various courses

Full powers with Finance concurrence for books costing more than Rs.3,000/- and jorunals with annual subscription of more than Rs. 5,000/- subject to budgetary limits.

(v) Expenditure on ceremonial occasions Upto Rs.5,000/- per occasion subject to an annual ceiling of Rs. 1 lakh. No finance concurrence is required.

(vi) Hospitality during visit of dignitaries and eminent and distinguished visitors

Within the ceiling limit prescribed by Board from time to time with an annual limit of Rs. 40,000/-

(vii) Reimbursement of taxi charges to visiting lecturers

Reimbursement rates applicable to Railway Officers on kilometre basis based on declaration furnished by visiting lecturers. Finance concurrence is not required.

(viii) Sanctioning awards to meritorious officers in training courses

Medals, trophies, books, cash awards upto Rs. 1,000/- in each case. Annual ceiling of Rs. 15,000/- has been removed.

(ix) To enter into contract for printing technical literature/college journals/training material

Upto Rs. 50,000/- per case with an annual ceiling of Rs. 2 lakh subject to certifications by Railway Press that work cannot be undertaken by them either due to pressure of work or lack of suitable facility.(a) However, in urgency, with certification at SAG level, concurrence of finance and acceptance by DG upto Rs. 10,000/- in each case certification of Railway press is not required.(b) For small value printing such as monthly news letter upto Rs.2,500/- in each case subject to an annual limit of Rs. 25,000/-. No concurrence of finance or certification of Railway press is required.

(x) To incur expenditure towards presenting mementos to visiting faculty and faculty on transfer

Full powers upto annual ceiling of Rs. 20,000/- without Finance concurrence.

(xi) Hiring of TV, Video camera, VCR, LCD and other projection equipment

Full powers subject to ceiling of Rs. 25,000/- per annum

(xii) Incurrence of expenditure on eminent guest lecturers for air travel subject to existing conditions

Rs. 1 lakh per annum with finance concurrence.

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(xiii) Grant of cash award to non-gazetted staff and gazetted faculty officers

Same powers as GMs, in open line subject to an annual ceiling of Rs. 1 lakh.

(xiv) Acceptance of resignation of non gazetted staff

Full powers, provided the non-gazetted staff is borne on the cadre of RSC and RSC is the cadre controlling authority.

Note: powers in respect of Probationers have already been delegated vide Board's letter No.E(Trg.)88(13)/2 dt. 16.12.1988

(xv) In respect of non-gazetted staff borne on the cadre of RSC

Full powers in all maters as applicable to GM/open line Railway provided the cadre controlling authority is RSC.

Note: i) Where not indicated otherwise specifically, prior finance concurrence will be required.

ii) Other items such as grant of leave, tour programme etc. are implicit powers that any controlling officer will have in respect of officers/staff working under him and hence no delegation is being separately indicated.(Authority: Board's letter No.F(X)II-96/PW/7 dated 2.5.2001)

APPENDIX VIIINCENTIVES TO RAILWAY EMPLOYEES FOR ACQUIRING HIGHER QUALIFICATIONS

S.No Department Higher Qualification Amount of lumpsum incentive

1 Accounts Deptt. + RBSS

i) On passing Part-1 or 'A' or Intermediate or pre-final Exam. of ICWA/Institute of Chartered Accountants of India/Institute of Chartered Financial Analysts of India

ii) On passing Part-II or 'B' or final Exam of ICWA/Institute of Chartered Accounts of India/Institute of Chartered Financial Analysts of India

iii) On passing Intermediate Exam of the Institute of Company Secretaries of India

iv) On passing Final Exam. of the Institute of Company Secretaries of India

Rs. 4,000/-

Rs. 8,000/-

Rs. 2,000/-

Rs. 4,000/-2. All Technical Deptts.

including Storesi) AMIE Section 'A' in the relevant discipline.

ii) AMIE Section 'B'/Final in the relevant discipline.

iii) Degree in Engg. (BE/B.Tech) directly in the relevant discipline.

iv) Post Graduate Degree or equivalent in Engg. in respective discipline

Rs. 3,000/-

Rs. 5,000/-

Rs. 8,000/-

Rs.10,000/-

3(A) Stores Deptt . + Stock verifiers in the Accounts Deptt.

i) Diploma in Engg. or Studentship course in Material Management ( SMM) of Indian Institute of Material Management.

Rs. 4,000/-

269

ii) Graduate Diploma in Materials Management ( GDMM) from Indian Institute of Material Management

Rs. 5,000/-

3(B) Stores Deptt. iii) PG Diploma in Material Management from Institute/University/Deemed University etc. recognised by the All India Council for Technical Education/Govt. of India

Rs. 6,000/-

4 Chemical & Metallurgical Organisation

On passing an examination equivalent to a degree in Metallurgy by Chemists in Railway Laboratories and Research Assistants doing Metallurgical work if they were possessing a Degree in Chemistry at the time of recruitment

Rs. 8,000/-

5 Personnel Deptt. +RBSS

On acquiring Post Graduate Diploma in Industrial Relations and /or Personnel Management/Human Resource Management/Human Resource Development conducted by a recognized University or any other recognized Institution

Rs. 6,000/-

6. Traffic Transportation and Commercial Deptt.

i) Diploma in Marketing and Business Developmentii) Diploma in Transport Economics

Rs. 4,000/-

Rs. 4,000/-7. General

(a)PR Department (Gr.A,B&C)

(b) All Deptts. (Gr. A,B&C)

(c) Gr. C of Statistical Deptt.

(d) Commercial Deptt. ( Gr.A,B& C)

i) Ph.D in the field relevant to the functions of the Govt. servant

ii) Diploma or equivalent in Computer Science/Computer applications / Information Technology relevant to the functions of the Government servant

iii) PG Diploma in Computer Science/Computer applications / Information Technology relevant to the functions of the Government servant

iv) Degree in Computer Science /Computer Applications /Information Technology relevant to the functions of Govt. servant.

v) Post Graduate Degree in Computer Science / Computer Applications /Information Technology relevant to the functions of Govt. servant

vi) Multi skill diploma in relevant field like:-

Post Graduate Diploma in Public Relations

Diploma in Financial Management/Operational Management

Diploma in Statistics

Diploma in Marketing & sales Management

Rs. 10,000/-

Rs. 4,000/-

Rs. 6,000/-

Rs. 8,000/-

Rs.10,000/-

Rs. 6,000/-

Rs. 4,000/-

Rs. 4,000/-

Rs. 4,000/-

(Authority : Board's letter No.E(Trg.) 94(28)/1 DATED 17.4.2000, 21.9.2000 & 27.4.2001)

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Copy of Board's letter No. E(NG)I-99/PM10/10 DATED 8.11.2001 ( RBE No.223/2001)

CORRIGENDUM

Sub: Filling up of the posts of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical Department.

Ref: Board's letter No.E(NG)I-99/PM10/10 dated 4.9.2001 ( RBE No.182/2001)…

The letter of even number dated " 6.7.2001" mentioned in the first line of para 1 of the above mentioned letter may be corrected to read as dated "6.7.2000".

SERIAL CIRCULAR NO.260/2001Circular letter No.P(R)436/IREM/IV dated 19 -12-2001

Copy of Board's letter No.E(NG)II/2001/RR-1/20 dated 12.11.2001 is forwarded for information, guidance and necessary action. Board's letters dated 17.8.98, 13.7.99, 6-7-2000, and 4-9-2001 quoted therein were circulated as S.C.Nos. 227/98, 199/99, 200/99, 158/2000 and 226/2001, respectively.

Copy of Board's letter No.E(NG)II/2001/RR-1/20 dated 12.11.2001 (RBE No.225/2001)

Sub: Amendment to IREM - Recruitment of Laboratory staff in Medical Department.

…..The Ministry of Railways have decided that para 165 of the Indian Railway

Establishment Manual, Vol.I (1989 Edition) may be amended as per Advance Correction Slip No.128 enclosed.


Chapter-I, Section-B,Subsection-III - Recruitment and Training


Substitute the following for the existing para-165:-

"165 (1) The posts of Lab Assistant Grade-II in the pay scale Rs.3200-4900 will be filled as under:

(i) 50% by direct recruitment through Railway Recruitment Boards; and

(ii) 50% by promotion by selection from Lab Attendants with the same qualifications as laid down for direct recruitment, shortfall, if any, being added to direct recruitment quota at (i) above.

(2) Qualifications for direct recruitment are as under:

(i) Educational: Matriculation with Science, plus Diploma in Medical Lab Technology (DMLT)

(ii) Age 18 to 30 years

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(3) Channel of promotion/posts in higher grade:- The following higher grade posts are available in this category in the normal channel of promotion:-

Lab Assistant-I (Rs.4000-6000) By non-selection from amongst Lab Assistant Grade-II with the qualification of Matriculation with Science plus DMLT.

Lab Technician/Asst. Chemist

(Rs.4500-7000)

By non-selection from amongst Lab Assistant Grade-I with the qualification of Matriculation with Science plus DMLT.

(Authority: Board's letter No.PC-V/98/I/11/18(Pt) dated 17.08.98 and PC-V/97/I/11/25(1) dated 13.7.99).

Note(i) Persons in service as on 1.8.98 recruited in grade Rs.3200-4900 as Lab.Asst. with the then existing qualification of Matriculation with Science plus Diploma in Laboratory Technicians Course will continue to be considered eligible for promotion to the next higher post of Lab.Asst. I in Grade Rs.4000-6000 and then to the post of Lab Technician/Asst. Chemist in grade Rs.4500-7000 in their turn on seniority-cum-suitability basis.

(Authority: Board's letter No.PC-V/97/I/11/25(2) dated 13.07.1999).

(iii) Persons in service as on 1.8.98, who have entered the grade Rs.3200-4900 as Lab. Asstt. in grade Rs.3200-4900 with the then

existing qualification of Matriculation with Science with or without one year's experience in Pathological or Biochemical Laboratory will also continue to be considered eligible for promotion to grades Rs.4000-6000 and Rs.4500-7000 after they have completed 10 years in each grade viz. Rs.3200-4900 and Rs.4000-6000.


(4) The posts in the next higher grade of Lab Supdt-III/Chemist in the pay scale Rs.5000-8000 will be filled as under:

(i) By Direct Recruitment through Railway Recruitment Boards with the following qualifications:

(a) Educational: B.Sc., with Bio-chemistry/Micro Biology/Life Science or equivalent plus Diploma in Medical Lab Technology (DMLT) or equivalent or B.Sc. in Medical Technology (Laboratory) from recognised institutions.

(b) Age: Between 18 and 30 years.

(ii) By promotion with the following qualifications:

(a) Serving staff in the Medical Department fulfilling the qualification prescribed for direct recruitment as at (4)(i)(a) above are eligible for being considered for promotion as Lab.Supdt.III/Chemist in scale Rs.5000-8000 by a duly constituted Selection Board in accordance with the prescribed procedure.

(b) The staff working as Lab Technician/Assistant Chemist in the pay in scale Rs.4500-7000 and possessing the qualification of Matriculation with Science plus Diploma in Medical Lab Technology (DMLT) with five years service in grade will also be eligible for promotion by selection; the professional competence being assessed by a trade test at the time of selection.

Note (i)Direct Recruitment beyond the prescribed quota is to be resorted to, to the extent serving staff with requisite qualification as above are not available/suitable.

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(ii) Persons in service as on 1.8.98 with the then existing qualification of Matriculation with Science plus Diploma in Laboratory Technician's course and five years service as Lab Technician/Asst. Chemist in grade Rs.4500-7000 will also continue to be eligible for promotion by selection as Lab Supdt. Gr.III/Chemist in the pay scale Rs.5000-8000.

(Authority: Board's letter No.PC-V/97/1/11 25(2) dated 13.7.99).

(5) Channel of promotion/higher grade posts:- The following higher grade posts are available to this category of staff.

I. Lab Supdt Gr.II (Rs.5500-9000)

(i) By non-selection from Lab.Supdt.Gr.III in the pay scale Rs.5000-8000 with five years service in the grade and the qualification of:

(a) B.Sc. with Bio-Chemistry/Micro-Biology/Life-Sciences or equivalent plus Diploma in Medical Lab Technology(DMLT) or equivalent OR

(b) B.Sc. in Medical Technology(Laboratory) OR

(c) Existing Staff in service as on 1.8.98 having the qualification of B.Sc. with Chemistry with at least one year's training in Public Health Laboratory.

(Authority: Railway Board's letter No.PC-V/97/1/11/25(2) dated 13.7.99).

(ii) Lab Supdt Gr.III with qualification of Matriculation with Science plus DMLT and seven years service in grade may also be considered eligible

(Authority:Railway Board's letter No.E(NG)I-99/PM10/10 dated 6.7.2000)

II.Lab Supdt. Gr.I (Rs.6500-10500)

(i) By Selection from amongst Lab Supdt.Gr.II(Rs.5500-9000) who have entered the grade with qualification as at (a) or (b) or (c) of I(i) above.

(ii) Lab Supdt Gr.II promoted as such with relaxed qualification of Matriculation with Science plus DMLT as at I(ii) above may also be considered eligible after they have completed five years service in the grade

(Authority: Railway Board's letter No.E[NG]I-99/PM10/10 dated 6.7.2000).

II. Chief Lab Supdt (Rs.7450-11500)

(i) By non-selection from amongst Lab Superintendent Grade I (Rs.6500-10500) who have entered the grade with qualification as at II(i) above.

(ii) Lab Supdt.Gr.I promoted as such with relaxed qualification of Matriculation with science plus DMLT as at II(ii) above may also be considered eligible, after they have completed four years service in the grade and subjected to their passing a suitability test comprising a written test and scrutiny of record of service (Service record and Confidential reports).

(Authority: Railway Board's letter No.E(NG)I-99/PM 10/10 dated 4.9.2001).

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SERIAL CIRCULAR NO.261 /2001Circular letter No. P(R)359/IV dated 21-12-2001

Copy of Board's letter No. E(NG)I/97/IC 2/4 dt. 12.11.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 14.5.66,10.3.72, & 29.5.89 quoted therein were circulated as S.C.Nos. 68/68, 94/72 & 111/89, respectively.

Copy of Board's letter No. E(NG)I/97/IC 2/4 dt. 12.11.2001(RBE No.227/2001) S.C.No.5 to MC No.46.

Sub: Incentive for acquiring higher Scientific/Accounts/Technical Qualifications.

…

As the Railways are aware, it was clarified vide Board's letter No.E(NG)I/89/IC2/1(Pt.) 4.9.90 that the instructions contained in Board's letter No.E(NG)I/89/IC2/1 dated 29.5.89 were effective from 29.5.89 and the cases occurring between 30.6.88 and 29.5.89 would be governed by the earlier incentive scheme as envisaged under Board's letter No.E(NG)/64/RC1/25 dated 14.5.66 read with their letter No.E(NG)II/72/IC2/1 dated 10.3.72.

2. The Central Administrative Tribunal,Madras in its judgment dated 28.1.92 in OA No.1013/90 filed by Shri P.M.Babu and Others have quashed the clarification contained in Board's letter dated 4.9.90 referred to above and held inter-alia that "the order dated 29.5.89 continued the 1966 scheme and had necessarily to be given effect to from 1.7.88, if the words in the letter dated 29.5.89 have to be plainly and reasonably interpreted." The SLP filed against the said judgment in the Supreme Court has also been dismissed.

3. The matter has been considered by the Ministry of Railways in the light of the above development and it has been decided that the instructions contained in Board's letter No.E(NG)I/87/IC2/1 dt. 29.5.89 may be given effect to from 1.7.88. The cases of employees who acquired the specified qualifications during the period from 1.7.88 to 28.5.89 may also be decided accordingly.

4. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.SERIAL CIRCULAR NO.262/2001Circular letter No. P(R) 473/IV dated 31-12-2001

Copy of Board's letters No. E(W)92/PS 5-3/1 dated 31-10-01 & 15-11-01 are forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(W)92/PS 5-3/1 dated 31-10-01

Sub: Levy of Safety Surcharge on passenger fare.Ref: Board’s letter No. TC II/2910/2001/Safety Surcharge dated 4-09-2001.

***Pursuant to announcement by Minister of Railways in Lok Sabha on 29-8-2001

regarding levy of Safety Surcharge on passenger fare with effect from 1-10-2001, instructions were issued to Zonal Railways vide Board’s letter referred to above to levy Safety Surcharge for different classes of travel at different rates prescribed therein.

The question of levy of Safety Surcharge on passes /PTO issued to Railway Servants/individuals under the provisions of Railway Servants (Pass) Rules, 1986 has been considered by Board and it has been decided that no Safety Surcharge shall be levied on Passes/PTO as well as on Complimentary Passes.

In so far as journeys performed by M.Ps / former M.P.s and by Freedom Fighters for which the debits are to be raised on the Lok / Rajya Sabha and the Ministry of Home Affairs respectively, action will be taken by the Ministry of Railways to include the element of the Safety Surcharge in the reimbursement claims.

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---------------------------------------------------------------------------------------------------Copy of Board's letter No. E(W)92/PS 5-3/1 dated 15-11-01

Sub: Levy of Safety surcharge on passenger fare.

In continuation to Board's letter of even number dated 31-10-2001, this is to clarify that all kinds of passes, including RCP and CST (Suburban Pass) issued to Railway employees shall be outside the purview of surcharge.

SERIAL CIRCULAR NO.263/2001Circular letter No.P(R)23/V dated 19-12-2001


Copy of Board's letter No.F(E)/Spl.2001/Adv 3/8 dated 31.10.01

Sub:Grant of House Building Advance for repayment of Loan - Government/Non-Government Source.

….A question had arisen whether loan taken by the Government servant from Sources

like Nationalised Bank/LIC/HDFC etc. is to be treated as loan from a Government source or from a Non-government source.

In this connection it is to advise that a clarification has been obtained from Ministry of Urban Development who has advised that above-mentioned Finance Institutions are treated as non-Govt. sources for the purpose of repayment of loan.

This disposes of RCF/Kapurthala's letter No.47-E/RCF/HBA/Policy dated 30.7.2001.

SERIAL CIRCULAR NO. 264 /2001Circular letter No.P(R)438/CHS dated -12-2001

Copy of Board's letter No. 99/H/6-4/Policy dated 8-11-01 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 99/H/6-4/Policy dated 8-11-01

Sub: Delegation of powers – Referral of Railway beneficiaries to Non- railway medical institutions for special investigations.

***

1. In partial modification of para 601(2) (d) of IRMM, 2000, it has been decided that powers for referral / reimbursement are redelegated to MD/CMS /MS for special investigations upto Rs.1000/- in each case done in Govt. / recognised hospitals or in any hospitals, in case the requisite facilities are not available in nearby Govt. recognised hospital.

2. Special investigation may include Pathological, Bacteriological and similar tests, USG, endoscopic examinations, FNAC etc., costing upto a maximum of Rs.1000/- each.

3. This power will be exercised by MD/ CMS/ MS in consultation with two senior doctors (one Pathologist and the other from Surgical or Medical specialty or by the last two when a pathologist is not available) and the proceedings of the opinion, justification and sanction recorded in the bed head/ OPD ticket of the patient before the test is recommended.

4. It should be ensured that only special investigation facilities, which are not available in the Railway hospital are referred and not the routine ones.

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5. Investigations costing more than Rs.1000/- each will continue to be decided by Chief Medical Director of the Railway Ministry of Railways, wherever necessary as per above para of IRMM, 2000.

6. The above has the sanction of the President and issues with concurrence of the Finance Directorate of the Ministry of Railways.


Copy of Board's letter No. E(MPP)/2000/19/1/P/Meditation dated 23.11.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(MPP)/2000/19/1/P/Meditation dated 23.11.2001 (RBE No.231/2001)

Sub: Introducing Yoga training in Railway Training Centres.…

1.0 With a view to introduce Yoga in the training centres on priority in view of Recommendation No.5.7 of the Railway Safety Review Committee-98 (Part-I), it has been decided that yoga and meditation lessons be imparted to trainees in Railway Training Centres.

3.0 Accordingly, Board has approved to introduce yoga on experimental basis for one year and the following action may be initiated by the Railways to introduce Yoga training in the training centres

(c) all the training centres catering to safety categories may arrange yoga classes by engaging local agencies. Honorarium upto Rs.250/- p.m would be payable to the instructor for this purpose.(d) all training centres including those catering to safety categories may purchase a 30 minute audio cassette at an approximate cost of Rs.75/- per cassette. For this purpose number of such packages are available one of them being a 30 minutes audio cassette called " YOG NIDRA" brought out by the Bihar School of Yoga, Munger ( Bihar).(e) Railways will have to make necessary budgetary provision to the training centre to meet the expenditure incurred on engaging Instructor and for purchase of cassettes as explained above.

4.0 The above instructions may be implemented immediately.5.0 This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO.266/2001Circular letter No.P(R)268/ dated 18 -12-2001

Copy of Board's letter No. E(NG)II/2001 RC-1-ER/5. dated 21.11.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 3-2-81 quoted therein was circulated under letter No. P[SC]268/I/Vol.II dated 18-2-81.

Copy of Board's letter No. E(NG)II/2001 RC-1-ER/5. dated 21.11.2001 [RBE.No. 224/2001] SC No. 51 TO MC 16.

Sub : Appointment on compassionate grounds – Divorced/ widowed daughter.

***Please refer to the instructions contained in para 2 of Board’s letter No.

E(NG)III/78/RC-1/1 dated 3-2-81, regarding the procedure to be followed for appointments on compassionate ground.

2. After due consideration, the Board have decided that the cases of dependent divorced/widowed daughter should also be considered for appointment on compassionate ground, as in the case of married daughters. Such cases are to be considered in terms of para 2 of

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Board’s letter cited above. Such applicant should have been wholly dependent on the ex-employee at the time of the latter’s death/medical invalidation.

3. The order will be effective prospectively from the date of issue of instructions. Past cases need not be reopened.

SERIAL CIRCULAR NO.267/2001Circular letter No. P(R)227/XII dated 18-12-2001

Copy of Board's letter No. E(D&A)2001 RG6-29 dated 31.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(D&A)2001 RG6-29 dated 31.10.2001 [RBE.No.215/2001]

( To be published in Part-II Section 3 Sub-section (i) of the Gazette of India )

Government of IndiaMinistry of RailwaysRailway Board

RBE No. 215/2001 New Delhi, the 31st October, 2001

Notification

G.S.R. _______________________ In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:-

1. (1) These rules may be called the Railway Servants (Discipline And Appeal) ( Amendment) Rules, 2001.


2. In the Railway Servants (Discipline and Appeal ) Rules, 1968, in rule 6, in the second proviso, after the words, “persons found guilty of”, the following words shall be inserted namely:-

“possessing assets disproportionate to known sources of income or found guilty of”.

Sd/- (R.K. SINGH) SECRETARY/RAILWAY BOARD

(No. E[D&A]2001 RG6-29) Foot Note: Principal Rules were published in the Gazette of India vide notification

No. E[D&A]66 RG6-9 dated 22-8-1968 vide S.O. 3181 dated 14-9-68 subsequently amended by ______________.

S.No Notification Date Published in the Gazette of India Pt.II Section Sub-section (i)S.O. No Date

1. E[D&A]66 RG6-9 10-04-69 1531 24-06-692. E[D&A]67 RG6-13 07-04-71 1925 08-05-713. E[D&A]70 RG6-63 09-06-71 2501 03-07-714. E[D&A]70 RG 6-60 19-10-71 5078 06.11.715. E[D&A]70 RG 6-41 21-10-71 4050 30.10.716. E(D&A)70 RG 6-43 12-11-71 5264 04.12.717. E[D&A]70 RG6-52 25.03.72 9467 08.04.728. E(D&A)70 RG 6-69 17.11.72 3918 25.11.729. E(D&A)69 RG 6-60 05.02.73 -- --

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10. E(D&A)71 RG 6-60 13.07.73 2897 06.10.7311. E(D&A)75 RG 6-35 05.04.77 1413 04.05.7712. E(D&A)77 RG 6-46 07.07.78 2193 29.07.7813. E(D&A)78 RG 6-54 29.11.78 0364 23.12.7814. E(D&A)77 RG 6-30 07.04.78 --- ---15. E(D&A)79 RG 6-26 17.08.79 3057 08.09.7916. E(D&A)79 RG 6-12 25.10.79 3777 17.11.7917. E(D&A)78 RG 6-61 22.11.79 --- ---18. E(D&A)79 RG 6-39 31.12.79 0143 19.01.8019. E(D&A)78 RG 6-11 06.02.80 0441 23.02.8020. E(D&A)81 RG 6-72 31.08.82 --- ---21. E(D&A)81RG 6-63 10.08.83 GSR/982 17.12.8322. E(D&A)81 RG 6-54 31.05.84 GSR/632 23.06.8423. E(D&A)82 RG 6-29 30.03.85 1822 27.04.8524. E(D&A)83 RG 6-45 13.06.85 5667 06.07.8525. E(D&A)80 RG 6-25 20.01.86 GSR/667 22.02.8626. E(D&A)85 RG 6-16 20.03.87 GSR/241 04.04.8727. E(D&A)83 RG 6-14 28.08.87 GSR/708 19.09.8728. E(D&A)83 RG 6-47 26.10.87 GSR/869 21.11.8729. E(D&A)87 RG 6-146 10.05.88 GSR/420 21.05.8830. E(D&A)88 RG 6-43 12.08.88 GSR/759 17.09.8831. E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.8932. E(D&A)88 RG 6-38 16.11.89 GSR/900 02.12.8933. E(D&A)84 RG 6-44 22.11.90 ---- ----34. E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.9035. E(D&A)91 RG 6-42 08.06.91 --- ---36. E(D&A)90 RG 6-117 19.09.91 GSR/568 05.10.9137. E(D&A)89 RG 6-80 20.01.92 GSR/86 22.02.9238 E(D&A)90 RG 6-112 22.10.92 --- -----39. E(D&A)92 RG 6-148 09.11.92 --- -----40. E(D&A)92 RG 6-166 11.01.93 GSR/63 30.01.9341. E(D&A)93 RG 6-94 23.06.94 GSR/327 16.07.9442. E(D&A)95 RG 6-68 13.08.97 GSR/422 27.12.9743. E(D&A)92 RG 6-151 06.11.97 GSR/106 06.06.9844. E(D&A)94 RG 6-10 16.02.99 ---- ----45. E(D&A)98 RG 6-42 11.10.99 ---- ----

SERIAL CIRCULAR NO.268/2001Circular letter No.P(R)438/CHS/II dated 18 -12-2001

Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001 is forwarded for information, guidance and necessary action. Board's letters dated 23.10.97, 17.5.99, 27.12.99 and 04.05.2001 quoted therein were circulated as S.C.Nos. 195/97, 120/99, 4/2000 and 96/2001, respectively.

Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001

Sub: Retired Employees Liberalised Health Scheme.Ref: Board's letter of even No.dated 4.5.2001.

…..In supersession of Board's letter No.2000/H/28/1/RELHS dated 4.5.2001 it has been

decided that all pre October 97 retirees who have not yet joined the RELHS'97, may be permitted to join the RELHS'97 scheme by 31.3.2002 as a last chance. This also applies to the spouse of railway employees who died in harness. This may be given wide publicity through advertisement in news papers.

All other terms and conditions contained in Board's letter No.97/H/28/1 dated 23.10.97 and subsequent orders No.97/H/28/1 dated 17.5.99 and 27/29.12.99 will remain unaltered.

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DA: Advance Correction Slip to Para 612 of IRMM '2000

S.No:9/Health/2001

ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM' 2000

Para 612(A) "RELHS" 1997

Sub para (b) & (c) of Para 612-(A)(5) may be corrected to read as under:

(b) & (c) "All pre October '97 retirees who have not yet joined the RELHS'97 are permitted to join the RELHS'97 scheme upto 31.3.2002. This also applies to the spouse of railway employees who have died in harness."

(Authority Board's letter No.2000/H/28/1(RELHS) dated 23.11.2001).

SERIAL CIRCULAR NO.269/2001Circular letter No.P(R)676 dated 19-12-2001

Copy of Board's letter No.E(NG)I-2001/TR/16 dated 21.11.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)I-2001/TR/16 dated 21.11.2001 (RBE No.229/2001) (SC No.15 to MC No.24)

Sub: Procedure for preventing fraudulent transfers - Question regarding.…..

The question of laying down the procedure to prevent fraudulent transfers has been considered by the Ministry of Railways. It has been decided that the Railways should follow the following guidelines while processing the transfers of Railway employees from one Unit/Division/Railway to another Unit/Division/Railway:

(i) The application containing all the necessary details should be made in as many copies as the levels/offices through which the application has to passthrough including the Unit/Division/Railway to which the transfer is sought for.

(ii) All the copies should have a recent passport size photograph of the employee firmly affixed/pasted on the top right hand corner of the application.

(iii) The application should be accompanied by an additional identical passport size photograph which may be affixed/pasted similarly on the Memorandum/Order sparing the employee for transfer as and when issued.

(iv) The immediate Supervisor/Officer of the employee concerned before forwarding the application for further necessary action should attest the photograph affixed on each copy of the application in such a manner that the signature and the rubber stamp below that appear partially on the photograph and partially on the paper outside the photograph.

(v) The rubber stamp should clearly indicate the name and designation of the Supervisor/Officer attesting and forwarding the application.

(vi) Each level/Office will retain a copy of the application complete in all respects as per details mentioned above before forwarding the same to the higher authority or Unit to which the transfer has been sought for, as the case may be.

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(vii) The application should be registered and appropriate priority number allotted as per extant procedure and the employee advised of the same.

(viii) After the request for transfer has been accepted and necessary orders issued by the competent authority, Memorandum/Order sparing the employee should have the photograph of the employee (received from him at the time he made the request initially) pasted on it duly attested in the manner indicated in (iv) above. The Memorandum/Order should also have the signature of the transferred employee and his left thumb impression both of which should be duly attested by the officer signing the Memorandum/Order with his name and designation appearing below the signature.

(ix) When the transferred employee presents himself in the new unit with the original Memo sparing him for transfer, necessary details like his photograph, signature etc. should be carefully matched before he is allowed to join. If, in any case, the details match prima-facie but still reasonable doubt persists and consultation/enquiry/verification of genuineness is warranted with the Railway/Division/Unit from which the employee has been transferred, the same can be done as soon as possible but within a month of his joining.

(x) All communications regarding transfer should be signed by a Gazetted Personnel Officer with his name and designation appearing below the signature.

(xi) The LPC should be issued immediately and signed by a Gazetted Accounts Officer with his name and designation appearing below the signature.

(xii) LPC should be sent under a covering letter to the new unit to which the employee has been transferred through special messenger as far as possible whose identity should be established and noted at the time of accepting the document.

(xiii) The Service Book of the employee concerned duly completed should also be sent to the new Unit in the same manner as in (xii) above.

The above procedure will apply mutatis mutandis to all transfers including transfers on administrative ground.

SERIAL CIRCULAR NO.270/2001Circular letter No.P(R)563/III dated 31-12-2001

Copy of Board's letter No. 99/E(RRB)/25/11 dated 27.11.2001 is forwarded for information, guidance and necessary action . Board's letters dated 21.9.2000 and 29.12.2000 quoted therein were circulated as S.C.No. 204/2001 and 21.2001, respectively. The division-wise requirements as on 31-12-2001 may be furnished to the respective cadre controlling officers in this office ON TOP PRIORITY, who will then consolidate the department-wise requirement and furnish the same to the undersigned for onward transmission to the Railway Board.

Copy of Board's letter No.99/E(RRB)25/11 dated 27.11.2001 (RBE No.230/2001) RRCB 7/2001.

Sub: Recruitment to Group 'D' posts.

Ref: Board's letter of even number dated 21.9.2000 and letter No.E(NG)II/2000/RR-1/85 dated 29.12.2000. ------- In supersession of the instructions issued vide Board's letters mentioned above for recruitment of Group ‘D' posts to be done by the Railways themselves, the Ministry of Railways have decided that recruitment to all Group 'D' posts will henceforth be done through Railway Recruitment Boards (RRBs).

2. It is clarified that wherever action for such recruitment has already been initiated through issue of employment notice, the recruitment shall be completed by the Railway(s)/Production Unit(s) themselves. However, for the employment notices to be issued in future for Group 'D' posts, the

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recruitment will be done by the RRBs, as notified for each Railway/PU in Annexure-I. Railways should also initiate and complete action for identifying an SG/JAG officer, an Assistant Officer, along with required complement of Group 'C' and "D" staff in consultation with Chairman of the nodal RRB from its own resources after taking into account the staff which can be spared by nodal or participating RRB(s), for recruitment of Group 'D' staff for that Railway.

3. The existing procedure for appointments on compassionate ground, appointments against special quotas (like sports quota, cultural quota, physically handicapped quota etc.) shall continue to be in force.

4. Detailed guidelines for recruitment to Group ‘D' posts are enclosed in Annexure-II.

5. As recruitment to Group 'D' posts is now to be done at an interval of 2 years, all Railways/PUs may advise immediately their Division-wise requirements as on 31.12.2001, to enable Board's office to make an assessment of likely recruitment for the next 2 years.

ANNEXURE-INodal RRBs indicating Divisions/Production Units catered by them for recruitment to Group'D' categories of staff.Railway Division/Production Units Nodal/Participating RRBsCentral H.Q.Office, Mumbai, Bhusawal, Nagpur & Sholapur.

Bhopal, Jabalpur & JhansiMUMBAIBhopal

Western Ratlam, Kota, Jaipur & Ajmer

Vadodara, Rajkot & Bhavnagar.

H.Q.Office & Mumbai

AJMER

Ahmedabad

MumbaiNorthern Allahabad, Lucknow, Moradabad & DLW

H.Q.Office, Delhi and Ambala Divisions, DCW (only for Ex.Servicement)& RCF.Ferozpur, RCF & DCWJodhpur & Bikaner

AllhabadChandigarh

JammuAjmer

Eastern Moghalsarai, Dhanbad & DanapurH.Q.Office, Howrah, Asansol, Sealdah, Metro Rly. & CLW.Malda.

PatnaKolkataMalda

Southern H.Q.Office, Madurai, Chennai, Tiruchirapalli & ICFBangalore, Mysore & W&APPalghat & Trivandrum

ChennaiBangaloreTrivandrum

NorthEastern

Samastipur & SonepureH.Q.Office, Varanasi, Lucknow & Izatnagar

MuzaffarpurGorakhpur

NortheastFrontier

H.Q.Office, Alipurduar, Lumding & TinsukiaKatihar (except D.H.Railway Section)D.H.Railway Section of Katihar

GuwahatiPatnaMalda

SouthEastern

H.Q.Office, Andra & KharaagpurKhurda Road, Waltair & ChakradharpurBilaspur & Nagpur

KolkataBhubaneshwarBhopal

South Central H.Q.Office, Secunderabad, Hyderabad, Vijayawada & Guntakal.Hubli

Secunderabad

BangaloreEasternS.E.N.F.(For ST QuotaVacancies only)

Dhanbad, Danapur & MughalsaraiChakradharpurKatihar

Ranchi.

ANNEXURE-IIGUIDELINES FOR RECRUITMENT OF GROUP'D' CATEGORIES OF STAFF THROUGH RRBs

Recruitment Unit.

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1. The Unit of recruitment will be a Division/Workshop/Production Unit and requirement of all departments within the unit and for all categories as well, will be clubbed together for the purpose of Group'D' recruitment. As many recruitment units as possible may be clubbed together for a recruitment on each Railway, so as to ensure recruitment of required number of candidates within a reasonable amount of expenditure.

2. Recruitment will be made Railway-wise so that same candidates need not have to apply to all RRBs in that Region time and again, resulting in unnecessary large number of applications. The Production Unit(s) in the geographical jurisdiction of a Railway may also has be catered to, by the same nodal RRB. As far as possible, their indent may be clubbed with the indent of the Zonal Railway.

Nomination of Nodal RRB(s)

3. For each Railway, one of the RRBs situated in that Railway, has been nominated by the Board as Nodal RRB for carrying out the selection process in co-ordination with other RRBs serving that Railway. A list of these Nodal RRBs indicating the Divisions/Production Units catered for by them, is enclosed as ANNEXURE-I

4. Candidates may apply to any of the RRBs mentioned in the vacancy advertisement serving that Railway; the advertisement shall be issued by the Nodal RRB and the examination shall be arranged depending on requirements as considered by the Nodal RRB in co-ordination with the participating RRBs.

Infrastructure of Nodal RRB

5. Temporary infrastructure will be created in the Nodal RRB, for Group D recruitment, by deputing officers and staff from the Zonal Railway for which recruitment is to be done. This shall comprise one SG/JAG officer, one assistant officer, along with sufficient number of Group'C'/Group'D' staff from its own resources after taking into account the staff which can be spared by nodal or participating RRB(s) for this activity.

Periodicity of Recruitment

6. Recruitment should be done at intervals of approximately two years.

7. The vacancies may be counted as on 30th of June or 31st of December of each year and the anticipated vacancies to be added will be for the period of next two years, duly taking into account the reservation rules.

Eligibility Criteria

8. The educational qualification for recruitment to all Group'D' categories in the Railways shall be Class VIII passed, as stipulated in Railway Board's letter No.E(NG)II/98/RR-1/107 dated 44.12.98.

9. The age for recruitment should be as per extant instructions with relaxations for specified categories as admissible under specific orders issued by the Railway Board from time to time.

Board's approval before placing of Indent

10. Existing directives for obtaining Board's prior approval for filling up Group'D vacancies through open market recruitment will continue to apply.

Employment Notice

11. Advertisements shall be issued by the nodal RRB only, on behalf of all the concerned RRBs. Candidates may give a choice of RRB from amongst the RRBs mentioned in the notice. They shall be allotted examination centres in the geographical area of the RRB of choice.

12. Employment notice should be advertised in Rozgar Samachar/Employment News giving full details regarding:-

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Recruitment Unit Posts for which recruitment is to be conducted, along with reservation details. Age limits, including relaxation provisions Pay scales and minimum emoluments expected at the beginning of employment Candidates may also indicate in their applications, division/unit of posting and the category of posts, in order of preference according to their choice. Examination Fees Mode of application Closing date for submission of application Choice of language for question paper (Hindi or English) Physical Efficiency Test standards Medical test standards Railways' right to hold additional/supplementary examinations or re-examination for all or some of the candidates Any other relevant information.-4-13. Brief indicating advertisement will be given in at least two local newspapers for wider coverage. The indicative advertisement will draw attention to the detailed employment notice published in Rozgar Samachar/Employment News. In addition, the employment notice will be sent to the nearby employment exchanges and recognised associations of Scheduled Castes and Scheduled Tribes. The notice should also be sent to Special Employment Exchanges and the Vocational Rehabilitation Centres in the case of posts reserved for ex-servicemen. Copies of these notices should also be exhibited on Notice Boards outside Railway offices etc. situated in the area of recruitment.

Examination Fees

14. Candidates should apply on plain paper, as per format indicated in employment notice. Fees may be charged (including postal charges) @ Rs.40/- per candidate. However, SC/ST candidates will not pay any fee, except Rs.10/- towards postal charges.

Pre-examination procedure

15. The RRB shall have the right to reject any application. However, the reasons for rejection would have to be recorded on the application.

16. There shall not be any discrimination on ground of gender.

17. Name, father's name, address, and community of each candidate should be entered in a computer database along with any other information considered relevant. Either the Railway's own computers may be used for this purpose or an outside computer agency can be engaged, if required.

18. Roll Numbers may be generated on the computer and call letters should also be generated through the computers. The call letters should be posted under certificate of posting, at least one month before the date of examination.

19. 'Instructions to Candidates', containing detailed guidelines on how to fill the answers, roll number etc. and a sample OMR (Optical Mark Reader) answer sheet printed on plain paper, should be enclosed with the call letter.

Procedure for Recruitment

20. Candidates may be selected for recruitment through a written test Question paper for the written examination shall be based on Class VIII standard. However, no question shall be asked for checking proficiency in language. Question paper should be entirely of the objective type. Question papers shall be printed in Hindi and English.

21. Answer scripts shall be readable on Optical Mark Readers (OMR) and evaluation of answer scripts shall be on computers.

22. Minimum pass marks will be 35% fir General candidates and 25% for SC/ST and OBC candidates. In order to eliminate the advantage of guesswork, one mark may be deducted for three

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wrong answers (assuming choice of answers in objective type question papers is four in each question).

23. Results of the written examination should be tabulated in order of merit of candidates, keeping in view the requirements of community reservations.

24. Applications of all candidates likely to be called for Physical Efficiency Test (PET) should be scrutinized carefully, for checking their eligibility. The names of ineligible candidates should be struck out before publication of list of candidates qualifying for PET in Rozgar Samachar/Employment News. Simultaneously, written intimation should also be sent to these candidates as per extant rules.

25. Candidates shall be called for Physical Efficiency Test to assess their physical fitness for the post according to their merit position and the number of vacancies to be filled. It will only be qualifying test. Merit lists, for the purpose of empanelment, shall be prepared after receipt of complete results of PET from the Railways

26. Physical Efficiency Test standards shall be prescribed, having regard to the nature of duties involved for the posts advertised for recruitment. However, the Physical Efficiency Test shall be the same for all categories for which a common selection is conducted.

27. Physical Efficiency Test may be supervised by a committee of three railway officers, who will be nominated by General Manager. One of these officers will be nominated as the Convener. At least one of these three should be a medical officer. List of candidates qualifying in the Physical Efficiency Test will be displayed on the notice board after finalization of the result of that day. The officers conducting the Physical Efficiency Test shall advise the result of the test to the Nodal RRB immediately after completing the tests.

28. The existing provision of verification of the original educational/caste certificate(s) and other relevant documents of the candidates as mentioned in para 6 of Board's letter No.99/E(RRB)25/2 dated 18.3.99 will be applicable.

29. Nodal RRB shall prepare a select list, in order of merit, for all candidates who qualify for empanelment, after their being declared suitable in Physical Efficiency Test. The Nodal RRB shall prepare individual panels for individual posts after taking into account the merit position and preferences of individual candidates.

Currency of Panel

30. The currency of the panel shall be for a period of two years from the date of publication. General Manager may exercise his authority to extend the life of panel by one year in case the panel is not exhausted within two years.

31. Railway may appoint candidates from the same select list within two years for replacement of candidates who may fail to join, those who may fail in medical examination and also in lieu of candidates who may leave the job within two years. In addition, any additional unforeseen vacancies may also be filled up, with the personal approval of General Manager, by picking up additional candidates, in order of merit, from the available select list within two years.

General

32. Any other specific instructions, issued by Railway Board, not covered in these guidelines will continue to apply.

SERIAL CIRCULAR NO. 271 / 2001Circular letter No.P(R)481/V dated 31 -12-2001

Copy of Board's letter No. F(E)II/2001/FOP/1 dated 03.12.2001 is forwarded for information, guidance and necessary action. Board's letter dated 5.10.2001 quoted therein was circulated as S.C.No. 238/2001 .

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Sub: Counting of broken periods of officiating in higher grade towards increment- PNM/AIRF item No.41/2001.

Ref: Board's circular of even no. dated 5.10.2001. …..

The words " AIRF" may be included in para 1 of the circular mentioned above . The para 1 will now read as " Recently in the PNM meeting staff side ( AIRF) raised the issue of counting of broken periods of officiating in higher grade towards increment when one is promoted to that higher grade on regular basis."

SERIAL CIRCULAR 272/2001Circular letter No.P(R)563/III dated 31 -12-20001

Copy of Board's letter No.99/E(RRB)/25/34 dated 4.12.2001 is forwarded for information, guidance and necessary action . Board's letters dated 20.10.99 quoted therein was circulated as S.C.No.305/99.

Copy of Board's letter No.99/E(RRB)/25/34 dated 4.12.2001 RRCB No.9/2001

Sub: Modification/ cancellation of Indents placed by Railways on RRBs

Ref: Board's letter No.99/E(RRB)/25/34 dated 20.10.99 issued under RRCB No.15/1999.

…..On reconsideation Railway Recruitment Control Board (RRCB) have slightly modified

the table given under para 1 of the letter ibid, as under:

Proposal for Recruitment Stage Authority(i) Cancellation of Indent/

Enhancement/Reduction upto any extent

Before issue of Employment Notice

Chairman/RRB

(ii) Enhancement/Reduction upto 50% of notified vacancies

Before conducting written examination

Chairman/RRB

(iii) Enhancement/reduction of more than 50% of notified vacancies


RRCB

(iv) Enhancement/ Reduction of notified vacancies or cancellation of Indent

After conduct of written examinations(s) if it is to be followed by final examination or interview

RRCB

(v) Reduction of notified vacancies or cancellation of Indent

After conduct of 1st/IInd stage written examination/interview but before publication of panel

RRCB

2. Instructions in respect of (ii) above are reiterated for keeping the Board informed by mentioning the number of vacancies proposed after enhancement/reduction and no. of applications received.


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Circular letter No.P(R)438/CHS dated 31 -12-2001

Copy of Board's letter No.2000/H/241/RELHS dated 23.11.2001 is forwarded for information, guidance and necessary action please. Board's letter dated 23.11.2001 quoted there was circulated as S.C.No.268/01.

Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001.

Sub:Retired employees liberalized Health Scheme…..

As per Para 612 - A(2) (iii) of IRMM 2000 spouse of the Railway employees who die in harness or after superannuation are eligible to join RELHS'97 scheme. Since no time limit was stipulated for this purpose, Board has now decided that time limit for joining RELHS'97 in such case will be three months from the date of death of the railway employee. It will be the responsibility of the concerned administrative branch to apprise the spouse regarding availability of the scheme, its terms and conditions and the contribution to be made for joining the scheme.

Unwillingness of the spouse, if any, should be obtained in writing. However, in terms of Board's letter of even number dated 23.11.2001 spouse of railway employees retired/died in harness before October '97 are allowed to join RELHS'97 upto 31.3.2002.


DA:Advance Correction Slip to Para 612 of IRMM-2000.

S.No.10/Health-2001ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM' 2000Para 612(A)(2) iii "RELHS" 1997

Sub Paras 2(iii) of Para 612(A) may be corrected to read as under:

2(iii) "Spouse of the Railway employees who die in harness or after superannuation are eligible to join RELHS'97 scheme. Since no time limit was stipulated for this purpose, Board has now decided that time limit for joining RELHS'97 in such case will be three months from the date of death of the railway employee. It will be the responsibility of the concerned administrative branch to apprise the spouse regarding availability of the scheme, its terms and conditions and the contribution to be made for joining the scheme.

Unwillingness of the spouse, if any should be obtained in writing. However, in terms of Board's letter of even number dated 23.11.2001 spouse of railway employees retired before October 97 died in harness are allowed to join RELHS'97 upto 31.3.2002".(Authority: Board's Lr.No. 2000/H/28/19RELHS) dated 23.11.2001).

SERIAL CIRCULAR NO.274/2001No.P(LE)445/Circular/Vol.VII Dated -12-2001 Copy of Board's letter No E(LL)/2001/AT/MW/1 dated 5.12.2001 is forwarded herewith for information guidance and necessary action.Board's letter No.E(LL)2001/AT/MW/1 dated 5.7.2001 was circulated as S.C.No.138/2001.


Sub:Rates of Variable Dearness allowance for employees employed in employments, i)in the construction or maintenance of roads or in building operations. ii)in stone breaking and stone crushing, iii)in maintenance of buildings,iv)in loading and unloading in Railways, Goods sheds and Ash-pit cleaning in Railways, laying of under ground cables, electric lines water supply lines and sewerage pipe lines.

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Ref: Ministry of Railways's Lr.No.E{LL)/93/AT/MW/4 dated 21.10.94 and E(LL)/94/AT/MW/4 dated 21.10.94.

..... Further to this Ministry's letter of even number dated 5.7.2001, a copy of Order No.1(8)/2001-LS-II dated 26.9.2001 received from the Ministry of Labour revising the rates of Variable Dearness Allowance and the Minimum Wages w.e.f. 1st October, 2001 for employees employed in certain scheduled the employments mentioned above is sent herewith for information, guidance and necessary action. This issues with the concurrence of the Finance Directorate of the Ministry of Railways. Copy of Ministry of Labour, Office of the Chief Labour Commissioner(C), New Delhi's letter No.1(8)/2001/LS-II dated 26.9.2001. O R D E R

In exercise of the powers conferred by Central Government vide notification No.S.O.512(E), , No.S.O.513(E)and No.S.O.514(E), dated 12.7.94 of the Ministry of Labour and in furtherance of these aforesaid notification the undersigned hereby, revises the rates of variable Dearness Allowance. ordered vide this office order No.1(2)/2001-LS.II dated 16.3.2001 on the basis of the average consumer price index number for the preceeding period of six months ending on 30.6.2001 viz 2209.45(Base 1960 = 100) for industrial workers as under and directs that this order shall come into force on the 1st October, 2001. i) Rates of V.D.A. for employees employed in employments (i)In the construction and maintenance of Roads and in building operations (ii)In stone breaking and Stone Crushing, (iii) In maintenance of buildings and (iv) In the construction and Maintenance of Runways.------------------------------------------------------------------------------------------------------------- Category Rates of V.D.A. (in Rs.) per day Of worker A and B Areas C area-------------------------------------------------------------------------------------------------------------- 1. Unskilled 25.54 20.90 2. Semi-skilled/ 30.16 25.54 unskilled/supervisory 3. Skilled/Clerical 37.14 32.50 4. Highly skilled 46.44 37.14------------------------------------------------------------------------------------------------------------- Rates of V.D.A for employees employed in Red Oxide Quartz, Quartzite, silica, Magnesite, Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap and Talc) Ochre, Asbestos, Fire Clay, Copper, Uranium, Gypsum,, Barytes, Graphite,Dolomite, China Clay,While Clay, Clay, Wolfram, Manganese, Felspar, Bauxite, Iron ore, Hematite, Rock Phosphate, Chromite,magnetite, Marble, Calcite and Mica Mines.

------------------------------------------------------------------------------------------------------------ Category Rates of V.D.A. (in Rs.) per dayof worker ----------------------------------------------------------------------------------- For work For work Above below ground ground ----------------------------------------------------------------------------------------------------------- 1. Unskilled 20.90 25.54 2. Semi-skilled/ 25.54 30.20 unskilled/supervisory 3. Skilled/clerical 30.20 37.14 4. Highly skilled 37.14 44.12 -----------------------------------------------------------------------------------------------------------

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IV.Rates of V.D.A. for employees employed in loading and unloading in Railways, Goods sheds and in Ashpit cleaning in Railways------------------------------------------------------------------------------------------------------------ Area Rates of V.D.A.(in Rs.)per day ------------------------------------------------------------------------------------------------------------ "A" 30.61 "B" 24.13 "C" 21.33 ------------------------------------------------------------------------------------------------------------ 2. Therefore, the minimum rates of wages showing the basic rates and V.D.A. payable w.e.f. 1.10.2001 to the employees employed in the following employments will be as under: A (i) In the construction or maintenance of Roads or in Building Operations, (ii) In Stone Breaking or Stone Crushing, (iii) In Maintenance of Buildings and (iv) In the Construction and Maintenance of Runways.

Rates of wages as Area wise(Rs.) Category of A r e a A B C worker -------------------------------------------- Basic V.D.A Basic V.D.A. Basic V.D.A. wages wages wages Rs. Rs. Rs. Rs. Rs. Rs.1.Unskilled 36.00 + 25.54 34.00 + 25.54 28.00 +20.90 ---------------- ----------------- --------------- Total 61.54 59.54 48.90

2 .Semi-skilled/ 43.00 + 30.16 41.00 + 30.16 34.00 +25.54 Un-skilled ----------------- ------------------- ----------------- Supervisory Total 73.16 71.16 59.54

3.Skilled/ 57.00 + 37.14 51.00 + 37.14 43.00 +32.50 clerical ------------------ ------------- ------------- Total 94.14 88.14 75.50 4. Highly 65.00 + 46.44 63.00 + 46.44 51.00 +37.14 skilled ---------------- ------------- ------------ Total 111.44 109.44 88.14 -------------------------------------------------------------------------------------------------------------- B. Employment in Red oxide, Quartz Quartzite, Silica, Graphite, Magnesite, Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap and Talc), Ochre, Asbestos, Fire Clay,Copper, uranium, Iron ore, Hematite, Rock Phosphate, Chromite, Clay, while clay, Magnetite, Gypsum, Barytes, Dolomite, China Clay, Wolfram, Manganese, Felspar, Bauxite, Marble, Calcite and Mica Mines. -----------------------------------------------------------------------------------------------------------

(Rates of VDA ( in Rs)per day Category of For work above For work workers ground below ground ---------------------------------------------------------------------------------------------------------------

1.Unskilled 28.00 + 20.90 34.00 + 25.54

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------------- ------------- Total: 48.90 59.54

2.Semi-skilled/ 34.00 + 25.54 41.00 + 30.20 un-skilled supervisory ---------------- ------------- Total 59.54 71.20

3.Skilled/clerical 41.00 + 30.20 50.00 + 37.14 ------------------ ------------- Total 71.20 87.14 4. Highly skilled 50.00 + 37.14 60.00 + 44.12 ---------------- ------------- 87.14 104.12

C. Employment in loading and unloading in Railways, Goods-sheds and in Ashpit cleaning in Railways.Area Rates of wages plus V.D.A. per day --------------------------------------------------------------------------------------------------- Basic Wages V.D.A. Total (Rs) (Rs) ------------------------------------------------------------------------------------------------------------------ "A" 42.00 + 30.61 = 72.61 "B" 33.00 + 24.13 = 57.13 "C" 29.00 + 21.33 = 50.33 ----------------------------------------------------------------------------------------------------------------- 3. The classification of workers under different categories and the classification of cities under different areas will be the same as in the notifications referred to in para-1 as amended from time to time. the present classification of cities into Areas "A" "B" and "C" is enclosed at Annexure I for ready reference.

Annexure-IA R E A 'A'

Ahmedabad (UA) Greater Bombay (UA) Chennai (UA)Bangalore (UA) Hyderabad (UA) Nagpur (UA)Calcutta (UA) Kanpur (UA)Delhi (UA) Lucknow (UA)

A R E A 'B

Agra (UA) Ghaziabad (UA) Meerut (UA)Ajmer (UA) Gorakhpur (UA) Moradabad (UA)Aligarh (UA) Guwahati Mysore (UA)Allahabad (UA) Guntur Nasik (UA)Amaravati Gwalior (UA) Pune (UA)Aurangabad (UA) Indore (UA) Patna (UA)Bareilly (UA) Hubli-Dharwad RaipurBhavnagar/Bhopal Jabalpur (UA) RajkotBikaner Jaipur (UA) Ranchi (UA)Bhubaneshwar Jalandhar Sholapur (UA)Amritsar Jamshedpur (UA) Surat (UA)Calicut (UA) Jodhpur Srinagar (UA)Chandigarh (UA) Kolhapur (UA) Thiruvanantha(UA) puramCochin (UA) Kalyan UlhasnagarCoimbatore (UA) Kota Vadodara (UA)Cuttack (UA) Ludhiana Varanasi (UA)

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Durgapur Madurai (UA) Vijayawada (UA)Faridabad Complex Vishakhapatnam(UA) Warangal Area "C" will comprise all areas not mentioned in this list NB: U.A. stands for Urban Agglomeration.

SERIAL CIRCULAR NO. 275 / 2001Circular letter No.P(R)219/I dated 31 -12-2001

Copy of Board's letter No.2001/TC(RCT)/8/1 dated 27.11.01 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2001/TC/RCT/2/1 dated 27.11.2001


Sub:Manning Group "C" and Group "D" posts in Railway Claims Tribunal - Question regarding.Ref:Board's letter No.2001/TC(RCT) dated 17.10.2001.

…..Para 3(I) of the above mentioned letter may be corrected to read as under:

"i)All Group "C" posts in the RCTs will be filled by serving Railway employees in appropriate analogous grades, on transfer basis on a tenure of 5 years, on the expiry of which they should be repatriated to their parent cadre. They are, however, liable to be repatriated prematurely to their parent cadre in either of the following circumstances:(a) By Chairman, RCT for any administrative reasons including on grounds of unsatisfactory work of the staff concerned ; and(b) when the employee concerned is due for promotion in his parent cadre".







Application on:

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(i) Persons in casual or daily rated or adhoc or part-time employment;(j) persons paid from contingencies;(k) persons employed on contract except where the contract provides otherwise; and(l) India based Railway staff serving in Missions abroad and receiving educational assistance

under the Indian Foreign Service (Pay Leave, Compensatory Allowance and other conditions of service) Rules,1961


9. Definitions:


(u) 'Child' means a child of a Railway servant and includes a step-child and an adopted child, who is wholly dependent on the Railway Servant;

(v) 'Railway' means the Zonal Railway Administrations on open lines, Production Units including other organisations set up directly under the administrative control of the Ministry of Railways (Railway Board);

(w) 'Head of Office' means a gazetted officer declared as such under rule 4 of the Delegation of Financial powers Rules,1978 and includes such other authdority or person whom the competent authority may, by order, specify as Head of Office;

(x) 'Higher Secondary or Senior Secondary Classes' mean classes XI and XII and include classes uptod the equivalent of XIIth class under the 10+2+3 scheme like Pre-University class or the first year class of an Intermediate College, a technical college, or a Polytechnic, provided the child has passed the Secondary or equivalent but not the Higher Secondary Examination before joining such class;

(y) 'Primary Classes' mean classes I to V but do not include kindergarten or nursery classes;

(z) 'Recognised School' means a Government School or any educational institution whether in receipt of Government aid or not, recognised by the Central or State Government dor Union Territory Administration or by a University or a recognised educational authority having jurisdiction over the area where the institution is situated. For the purpose of these orders, education upto the senior level shall be treated as school education;

(aa) 'Secondary classes' mean classes VI to X;

(bb) 'Tution Fee' means tuition fee payable and actually paid, and includes:-

(cc) Science fee,

(ii) Laboratory fee, in case science fee is not separately charged;(iii) Special fee charged for agriculture as an elective additional subject; and(iv) Any fee charged for subjects like music which are taught as part of the regular school curriculum, requiring practical work under the programme of work experience;



(dd) Domestic Science fund charges;

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(ii) Library fee;(vii) Games fee;(viii) Admission fee; and(ix) Extra-curricular activity fee.


5.3 ELIGIBILITY:-








4.6. The concessions of children educational assistance, reimbursement of tuition fee and Hostel subsidy shall be admissible in respect of the child upto the end of the academic session even if he completes 20 years (18 years in case of children educational assistance scheme administered by Ministry of External Affairs)half way during the academic session. A Railway servant shall not be eligible to draw children educational allowance reimbursement of tuition fee or Hostel Subsidy for a child for more than 2 academic years in the same class.





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Provided that no such allowance, reimbursement or subsidy shall be admissible in any case where the period of absence from the school without proper leave exceeds one month notwithstanding that the name of the child remains on the rolls of the school.

5.12 (I) The children's educational allowance, reimbursement of tuition fee, or hostel subsidy, as the case may be, shall be admissible to a Railway servant in respect of his children regardless of the fact that any scholarship is received, provided that if freeship is awarded, reimbursement of tuition fee/hostel subsidy shall be admissible only to the extent of fees actually paid.

(ii) Children's Educational Allowance/Hostel Subsidy Where the children do not accompany the Railway employees on transfer to the N.E.Region, children's educational allowance upto class XII will be admissible in respect of the children studying at the last station of posting of the employees concerned or any other station where the children reside without any restriction of pay drawn. If children studying in schools are put in hostels at the previous station of posting or any other station, the Railway employees concerned will be eligible for hostel subsidy without other restrictions.

(Railway Board's letter No.E(W)/83 AL 12-8 dated 6.2.84).

5. Children's Educational Allowance"

5.1(I) (a) A Railway servant is eligible to draw children's educational allowance when he is compelled to send his child to a school away from the station at which he is posted and/or residing owing to the absence of a school of the requisite standard at that station.

(c) However, where the children do not accompany the Railway servant to North-Eastern Regional comprising the States of Assam, Meghalaya, Manipur, Nagaland, Tripura, Arunachal Pradesh and Mizoram, children Educational Allowance upto Class XII at the prescribed rate will be admissible in respect of children studying at the last setation of posting of the employees concerned or any other station where the children reside.

Explanation: Notwithstanding clause 11(I) of Railway Services (Educational Assistance)orders 1988, Children Education Allowance shall be admissible w.e.f. 1.5.89 to a Railway servant who on transfer from one station to another, is compelled to keep his child/children studying in final year of Secondary/Higher Secondary/ Senior Secondary Classes at old station for Board Examination in the interest of continuity of studies.

(v) For the purpose of this order, the following schools shall not be deemed to be schools of the requisite standard"

c) In so far as an Anglo Indian child is concerned, a school not run by the Anglo Indian Community or a school not affiliated to the Council for Indian Council of Secondary education.

d) A school run by a body of certain religious persuasion which the child is prevented by the tenets of his religious persuasion from attending due to religious instructions being compulsorily imparted in such school; and A school where teaching is conducted in a language different from the language of the child.

Explanation I: The language of the child will be the medium of instruction, in the school where the child was getting education earlier, and, in the case of a child admitted in a school for the first time, the mother tongue of the child by birth or by adoption.

Explanation II The admissibility of children's education allowance will have to be determinted with reference to the standard of the school, viz. Primary, Secondary or Higher Secondary or Senior

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Secondary and the medium of instructions and the language of the child and not to the absence of any particular subject in a particular institution.

5.4 The allowance shall be admissible to a Railway servant at a station where there is no school of the requisite standard, only if the nearest school of such standard is so situated that there is no convenient train or bus service to take the child from his residence near the time of the opening of the school and bring him back not too long after the school is closed or the day and the journey by such train/bus service takes more than an amount.

5.3(I) If a Railway servant is transferred from a station where there is no school of the requisite standard to a station where there is such a school and if he was in receipt of the allowance at the former station in respect of any child, he shall continue to remain eligible for such allowance as long as the child continues to study in the same school.

(Railway Board's letter No.E(W0/98ED2-6 dated 9.9.98).

(II) However, when the employee is transferred from one State to another, the educational assistance now admissible upto the end of scholastic year, will be extended till the end of such year in which the child passes the matriculation/Higher Secondary/Senior Cambridge Examination, in respect of such children who might be studying in Class IX or above at the time of transfer of the employee.

5.5 If a child of a Railway servant is denied admission to a school of the requisite standard at the station at which the Railway servant is posted and/or residing because of their being no vacancy, or for any other reasons, and the child is compelled to attend a school away from the Railway servant's place of posting and/or residence, the Railway servant shall be entitled to the allowance as if there were no school of the requisite standard at that station.

Explanation: The availability of a vacancy in a school shall be determined with reference to the position existing at the time of the admission of the child in the school, where it be at the start or in the middle of the session, in consultation with competent educational authorities of the area and not on the basis of the certificate of the school authorities.

5.6. A Railway servant in receipt of the allowance shall continue to be eligible to draw such allowance, during any period not exceeding four months.

(iv) When he may go and stay with the child in respect of whom the allowance is drawn while on leave or during suspension or temporary transfer.

(v) When the child may come to live with the Railway servant provided it is certified by a registered medical practitioner that the child is forced to remain away from studies due to ill ness; and

(vi) When the child may come to live with the Railway servant during vacation, provided the child continues to be on the rolls of the schools.

5.7 The allowance shall be admissible to a Railway servant at the following rates:

Primary Secondary and Higher Secondary Classes (I to XII)


(E(W)/98/ED-2/6 dated 09.09.1998).

5.7 (1) The allowance shall be admissible to a Railway servant throughout the year notwithstanding that no tuition fee is paid during the vacation.

(2) In the case of a child who is successful ast the final Secondary/Higher Secondary/Senior Secondary Examination, the allowance shall beadmissible to the Railway Servant upto the end of the month in which theexamination is completed or upto the end of the month upto which theschool fees are charged, whichever is later;

(8) In the case of a child who fails in the final Secondary/Higher SecondarySenior Secondary Examination, but resumes his studies, the allowanceshall be admissible to the Railway servant for the period of vacationintervening provided that fees is paid for the period of vacation.

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REIMBURSEMENT OF TUITION FEE

1.3 A Railway servant shall be eligible to the reimbursement of tuition fee payable and actually paid in respect of his/her child provided that no children's educational allowance under these orders is admissible to him.

1.4 The tuition fee payable and actually paid by a Railway servant in respect of his/her child may be reimbursed, subject to the following limits.:

(a) Class I to X Rs.40/- per month per child(b) Class XI to XII Rs.50/- per month per child(c) Class I to XII in respect of

physically handicapped and mentally retarded children


Note: Science fee upto the limit of Rs.10/- p.m. if charged separately, will be reimburseable in additional to the tuition fee in respect of children studying in classes IX to XII and offering Science subjects.

(E(W)/98/ED-2/6 dated 09.09.1998).

6.3 The reimbursement of tuition fee charged by a college run by a University or affiliated to a University for pre-University/first year class of an Intermediate College or of a Technical College or first year class of Polytechnic or for a Correspondance course shall however, be reimbursed in full subject to their being restricted tod the rates prescribed by Government College for corresponding classes.

"In cases where minimum qualifications for admission in the two years Diploma Course in Polytechnics is 10th class of the revised pattern of education and the student joins the polytechnic after passing X class of the revised pattern of education, the reimbursement of tuition fees shall also be allowed for the 1st and the 2nd year classes of the above cases".

6.4 Notwithstanding anything to the contrary in these orders, reimbursement of tuition fee in case of a physically handicapped/mentally retarded child of a Railway servant shall be permitted, even if the institution in which child is studying is not recognised by the Central/State Government or Uninion Territory Administration as the case may be.

Explanation:- It is confirmed that the Railway employees are eligible for reimbursement of Tuition fees in respect of their children, i.e. boys as well as girls, studying in schools where tuition fees are actually payable and paid, despite the availability of free education as a policy by the State Government subject to the ceiling limits prescribed in para 19 of Railway service (educational Assistance) orders,1983 circulated under Board's letter No.E(W)84ED1-1 dated 20.1.1989 and E(W)98/ED-2/6 dated 9.9.1998.

(Railway Board's letter No.E(W)88ED1-1 dated 13.6.90 & E(W)98/ED2/6 dated 9.9.98)

Concession of reimbursement of tuition fee for classes I to V would be admissible from 1.10.86 in respect of employees who are eligible for these benefits as per upper pay limit in force prior to 1.1.86. The concession will apply to all Railway employees without any pay limit from 1.12.87.(Railway Board's letter No.E(W)84ED1-1 dated 4.9.89)

HOSTEL SUBSIDY

6.5 (I) A Railway servant shall be eligible to the grant of a subsidy at the rate of Rs.300/- per month per child if, because of his/her transfer, he/she is obbliged to keep his/her children in the hostel of a residential school away from the station at which he/she is posted and/or is residing;

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(vi) If a Railway Servant posted in North Eastern Region puts his/her children in hoswtels at the last station of posting or any other station, he/she will be given hostel subsidy without other restrictions.

2.6 However, if the date of admission to the Hostel is earlier than the date of transfer and if such admission is made in anticipation of the transfer, the hostel subsidy may be made from the effective date of transfer.

Hostel subsidy should also be granted to such of the Railway employees who admit their children in the Oak Grove School, Jharipani under such compellingt circumstances arising due tod their positive transfers from one station to another.

(Railway Board's letter No.PCIII/73/EA dated 13.7.1979)

2.7 The hostel subsidy shall be payable upto 10+2 stage in States and Union Territories, where the pattern of 10+2+3 has been adopted and upto Higher Secondary and Senior Secondary stage in other States and Union Territories irrespective of the fact that the children study in a Kendriya Vidyalaya or any other recognised school.

2.8 The hostel subsidy shall not be admissible in respect of a child for whom children's educational allowance is drawns by a Railway servant.

3. PROCEDURE FOR PAYMENT OF CHILDREN'S EDUCATIONAL ALLOWANCE, REIMBURSEMENT OF TUITION FEES AND HOSTEL SUBSIDY.

7.5 A Railway servant, claiming children's educational allowance, or hostel subsidy shall furnish a certificate in the prescribed form 1,2 & 4 as the case may be to the Head of Office at the time of preferring his initial claim and thereafter in the months of March and July every year. For allowing the reimbursement of tuition fee to a Railway servant, a certificate from the Principal of the schools, where the child is studying, need not be insisted upon. However, at the time of accepting the initial claim, production of the case receipt given by the School or the counterfoil of the Bank Credit Voucher, if the tuition fee is paid through Banks, by the Railway servant as a proof of having actually paid the tuition fee, will be required. For the subsequent occasions, a declaration from the Railway servant to the effect that he continues to incur the expenditure on tuition fee etc. should be accepted. The Railway servants may also be asked to certifyd that their child/children is/are actually studying in a recognised school and that they are actually incurring expenditure on the tuition fee. The reimbursement of tuition fee, will, however, be restricted to the actual amount paid byd the Railway servantto the school authorities subject to the revised ceiling indicated in the Board's letter No.PC IV/86/Imp./AL-II dated 14.1.88 and E(W)98/ED2/6 dated 9.9.1998. Whenever there is any change in regard to the school institution/child etc. the first claim will be treated as a 'fresh claim' and procedure as indicated in the proceeding paragraph will be followed where the Railway servant is himself/herself the head of the office, he shall furnish the certificate to the next higher authority.

(Railway Board's letter No.E(W)84 ED1-1 dated 19.6.89 and E(W)98/ED2/6 dated 9.9.1998)

NOTE:- The condition of the children studying in recognised schools need not beinsisted in the case of physically handicapped children.

7.6 The Head of Office in regard to officers working in his/her office and the next higher authority in regard to the Head of Office shall, after making such enquiry as may be considered necessary, issue a certificate indicating the amount of allowance admissible to the sGovernment servant on the basis of which the allowance shall be drawn by the drawisng and disbursisng officer.

Provided that, in the case of Chuildren's Educational Allowance, it shall be permissible for the allowance being drawn on provisional basis, pending verification as above, for short periods not exceeding three months, subject to an undertaking being obtained from the Railway servant that if, as a resuslt of verification, it is established that a school of the requisite

296

standard does exist at the station of posting/residence or near such station as referred to in order 12 of Annexure containing Railway Services (Eduicational Assistance) Orders 1998 circulated vide Railway Board's letter No.E(W)84/ED1-1 dated 20.1.1989, he shall refund the allowance paid to him.

Provided further that the Head of Office or the next higher authority, as the case may be, may at his/her discretion, make enquiry at periodic intervals regarding admissibility of assistance under these orders.

7.7 The drawing and disbursing officer shall certify on the pay bill that the certificates mentioned in order 26 in respect of the Railway servants covered by the pay bill have been obtained.

7.8 A Railway servant transferred from one station to another shall furnish a fresh certificate at the new station in case he/she continues to be eligible to draw children's educational allowance or hostel subsidy.


8. UNIFORMS:

8.4 The Railway Board have decided that uniforms of a simple style on a modest scale and at low cost may be supplied at the cost of Railway Revenues to the children of sRailway employees studying in Primary classes of Railway Primary/Middle and High/Higher Secondary Schools. Children of Railway employees studying in non-Railway schools managed by the staff themselves may also be supplied uniform in the same manner as referred to above subject to the following conditions:-

(d) The schools should be situated in Railway Colonies;(e) The Schools should be well established and recognised by the State Government Education

Department.(f) Uniforms should be worn by all students in Primary classes.

(Railway Board's letters No.E(W)60ED1-10 dated 18.5.60E(W)82SC2-47 dated 28.3.89 & 3.8.90)

8.5 The pay limit of the Railway employees for eligibility of the free uniforms to the children should be upto and including Rs.5000/- p.m.. Those employees whose pay is above Rs.5000/- p.m. and outsiders will have to provide uniform at their own cost.(Railway Board's letter No.E(W)98ED2-8 dated 9.9.98)

8.6 The children of Railway employees will be supplied two sets of terrycot uniforms. The colour and style of uniforms should be as prescribed for Cubs and Bulbuls/Scouts and Guides of Bharat Scouts and Guides. The details are as follows:-

8.4 (I)Colour: For boys, the lower garment should be in Navy Blue and UpperGarment in Grey colours. For girls, the upper and lower garmentshould be in blue colour.

(ii)Style: Boys should be issued the shirts (half-sleeves) and shorts (nicker),Girls should be issued frocks and panties. The detailedspecifications should, as far as possible, be as follows:

Shirt (Grey) with colour, two epaulettes, Zonal Railway slipbadge on right shoulder (sleeve) and two patch pockets, the leftone fixed with membership badge (blue).

Short (Nicker)Navy Blue with web belt. Frocks (blue) with boxpleats, collar, two epaulettes, onal Railway slip badge on theright shoulder (sleeve), two patch pockets on the chest, six's emblem being fixed just above the left one, membership badgeon the left shoulder (sleeve), cloth belt and town large patchpockets on the lower (bottom) portion of the frock. Panty should

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be with pleats.

NOTE:- In case any doubt arises with regard to colour and style of the uniform, the State Chief Commissioner, Railway Bharat Scouts and Guidesor the Secy.thereof may be consulted.

(iii) Two sets of Terrycot uniforms per child per annum may be supplied to both boys and girls. In places where woolen Jersey is supplied during winter season, the same may continue.(vii) The cost per set of uniforms should not exceed Rs.135/- (Rs.one hundred thirty five)

(Railway Board's letters No.E(W)93ED1/5 dated 7.12.96)

8.5 It has also been decided by the Railway Board that the uniforms supplied to the children of Railway employees are not required to be taken back whend they leave the school due to transfer of their parents or otherwise.


9. RAILWAY SUBSIDISED HOSTELS ON RAILWAYS

9.1 During the meeting with the then Minister for Railways (Late Shri N.Gopalaswami Ayyangar) in November 1951, it was decided by the Ministry of Railways (Railway Board) that Railways should establish subsidised Hostels at principal educational centres in lieu of the concessions admissible under the existing rules regarding educational assistance. The objective envisaged by the the Hon'ble Minister for Railways in 1951 was to provide Subsidised Hostels on planned basis in the principal educational centres for boarding the sons and daughters of Railway employees who are serving in places distant from Educational Centres. With a view to provide necessary assistance to Railway employees in the matter of education of their children, 20 subsidised hostels have been set up from the yeatr 1958 onwards in major linguistic areas where boarding and lodging is provided at heavily subsidised rates.

9.2 Main features of Subsidised Hostel Scheme.

On each Railway, there should be at least one hostel in each linguistic area. The consideration that should be particularly observed in selecting the station should be:-

(iii) That the station itself should be an educational centre with schools and colleges, where general professional education may be available;

(iv) That the Railway staff working in the area around that particular station would consider it worthwhile to send their children tod the hostel. For example, large cities like Bombay and Calcutta are out of question, because all the Railway staff would like to send their children to the educational institutions located in these cities only as day scholars, even though it may involve the children travelling fairly long distances ons the suburban trains.

(iii) (a) There should, if possible, be Railway buildings readily available for housing sthe hostel or suitable available land where the hostel may be built; and

(c) If new buildings are tosd be constructed, the approximate cost of thebuildings should be indicated.

(iv) Preference may be given to towns where there is already a Railway High/Hr.Sec.School/Inter College;

(viii) An estimate may also be made as tod the number of children who are likely to take advantage of it.(Railway Board's letter No.E(W)53ED1-3 dated 16.6.1955)

9.3 ADMISSIONS IN SUBSIDISED HOSTELS;

(i) (a) Children of Railway employees who were compelled to seek admission inschools/colleges at stations other than those of their posting due to lack

298

of schools of requisite standard at the places of their posting are alsoeligible for admission in subsidised hostels;

(c) In subsidised hostels where the number of seats provided is fully occupied, preference in admission should be given to students upto the HigherSecondary School standard;


(c) (1) Admission in hostel at normal rates may also be granted on a lower priority to children of employees who are students of Technical andScience Colleges irrespective of their mother tongue. If any of thestudents is in receipt of a scholarship or Educational Assistance, heshould be admitted on payment of full charges.

(2) The very few seats likely to be left over in a hostel after admission of children of the linguistic group and those who are getting education through the medium of the particular language for which the hostel is meant as well as students of Science and Technical Colleges, may be left unfilled for the admission of children of employees in the linguistic area who may have to be transferred in the mid-season.


(II) Facility of Railway subsidised hostels must be made available to the children of all Railway employees WITHOUT ANY PAY LIMIT.

9.4(I) The building and equipment are to be treated as a service building and all maintenance, water and electricity charges etc. are borne by Railways. No charges for lodging are to be recovered from the occupants.


(ii) Railway employees are required to pay the following charges in respect of children admitted in subsidised hostels;

Pay ranges in Revised Scale Rates of boarding charges recoverable per month for each boarder.

Upto Rs.3300/-p.m. Rs.75/-Rs.3301 to Rs.4400/-p.m. Rs.120/-Rs.4401 to Rs.5500/-p.m. Rs.180/-Rs.5501 and above Rs.300/-


9.8 The expenditure on provision of recreational facilities to the boarders of Subsidised Hostels may be restricted tod the followings:-

Expenditure per annum,

(a) Newspapers and Periodicals Rs.1500/-(b) Sports materials (for one or two Rs.1000/- indoor games) and any material for physical exercise.(c) Gardening implements Rs. 500/-


9.9 For the period of long vocations which will last for a month or over, no recoveries should be made on account of hostel charges from the inmates. No refund of fees may be allowed for

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shorter period of absence on account of Diwali, Dussehra, Holi holidays or on account of sickness of any inmate.

(Railway Board's letter No.E(W)63ED1-10 dated 15/17.6.63)

9.10 The functioning of subsidised hostels should be improved. A Senior Railway Staff (preferably a teacher) to be provided family accommodation in the hostel itself if necessary by suitable extension. Special allowance should be sanctioned and the warden granted disciplinary authority over the inmates.

Suitable facilities for the inmates should be provided.

10. GENERAL

(d) The consolidation made in the Master Circular should be construed only as a key tod the original circular and not a substitution. In case of any doubt,d the original circular(s) referred to ind the Master Circular will be relied upon as authority;

(e) It should be noted that orders/instructions issued under the various circulars have only prospective effect from the date of issue of the relevant original letter(s), unless specifically stated dotherwise in the concerned letter. Hence, for dealing with old cases, the instructions in force at the relevant time have to be referred.

(f) Though all efforts have been taken to include all the relevant circulars on the subject, if any circular which has not been superseded happens to be omitted,sd the circular which has been omitted through oversight will still hold the field. Anyone coming across such a circular may being it to the notice of the Railway Board for suitable action for issuing a supplementary circular.

The consolidation has been made from the following:-S.No. letter No. Date1. E(W)53ED1-3 16.6.19552. E(W)ED1-3/Pt.A 19.8.19583. E(W)56SC2-29 13.6.19594. E(W)56SC2-29 9.7.19595. E(W)56SC2-29 25.2.19606. E(W)60ED1-5 10.3.19607. E(W)60ED1-10 18.5.19608. E(W)60ED1-37 15.9.19609. E(W)60ED3-24 27.4.196110. E(W)61ED1-9 14.8.196111. E(W)62ED1-38 23.2.196312. E(W)63ED1-37 17.6.196313. E(W)63ED1-37 27.12.196314. E(W)65ED1-26 22.6.196515. PCIII/73/EA 13.7.197916. E(G)83AL12-8 6.2.198417. E(W)85ED3-1 16.5.198418. E(W)84ED3-1 25.6.198519. E(W)86ED3-2 25.11.198620. E(W)82SC2-47 11.6.198721. PC-IV/86/Imp./AL-2 14.1.198822. E(W)82ED3-2 2.12.198823. E(W)84ED1-1 20.1.198924. E(W)82SC2-47 28.3.198925. E(W)84ED1-1 19.6.198926. E(W)84ED1-1 4.9.198927. E(W)82ED3-2 5.9.198928. E(W)84ED1-1 7.2.199029. E(W)84ED1-1 13.6.1990

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30. E(W)82ED3-2 3.8.199031. E(W)82SC2-47 3.8.199032. E(W)84ED1-1 14.9.199033. E(W)98ED2-8 9.9.199834. E(W)98ED2-6 10.9.199835. E(W)98/ED-2/6 9.9.199836. E(W)98ED2-11 30.3.200137. E(W)98ED2-11 30.3.2001

FORM-IPara-25

CHILDREN'S EDUCATIONAL ALLOWANCE

8. Certified that my child/children mentioned below in respect of whom children's educational allowance is claimed is/are wholly dependent upon me and I am compelled to send my child/children away from the place of my posting/residence due to non-availability of the school of the requisite standard at the station or my posting/residence or due to non-availability of a vacancy in such a school at the station of my posting/residence.

9.Name of the child

Date of Birth

School /College in which studying, location thereof and residence of the child

The place where the Railway servant is residing

Class in which the child is studying

Monthly educational allowance admissible

Amount of allowance claimed for the period from July 200-- to Feb.200--Mar.200… to June 200…

1. 2. 3. 4. 5. 6. 7.

1.

2.

3.

------------------------------------------------------------------------------------------------------------

10. Certified that my child/children in respect of whom children's educational allowance is claimed is/are staying in the schools mentioned in Column (2) which is/are recognised school(s) (Note applicable to schools run by Central Government/State Government/State Government/Union Territory Administration/Municipal Corporation/Municipal Committee/Panchayat Samiti/Zilla Parishad)

11. Certified that:

(iv) My wife/husband is/is not a Railway/Central Government Servant;(v) My wife/husband is a Central Government servant and that she/he will not claim

children's educational allowance in respect of our child/children.(vi) My wife/husband is employed with * she/he is/is not entitled to children's

educational allowance in respect of our child/children.

12. Certified that during the period covered by the claim the child/children attended the school themselves from the school without proper leave for a period exceeding one month.

13. Certified that the child/children has/have been not studying in the same class for more than two academic years.

301

14. In the event of any change in the particulars given above which effect my eligibility for children's Educational Allowance, I undertake to intimate the same promptly and also to refund excess payments, if any made.

(Signature of the Railway Servant)

Name in Block Letters___________________

Designation & Office ___________________Date:

Place of posting:

(Strike out whatever is not applicable)

*Employer other than Railways to be mentioned

FORM-2(Para 25)

REIMBURSEMENT OF TUTION FEE

9. Certified that the child/children mentioned above in respect of whom reimbursement of tuition fee is claimed is/are wholly dependent upon me:-

Name of the child

Date of Bith

School in which studying

Class in which studying

Monthly tuition fee actually payable

Tuition fee actually paid from July 200.. to Feb.200…Mar.200…. to June 200…

Account of reimbursement claimed.

1. 2. 3. 4. 5. 6. 7.

1.

2.

3.

------------------------------------------------------------------------------------------------------------

10. Certified that the tuition fees indicated against the child/each of the children had actually been paid by me (cash receipt/counter-foil of the Bank credit vouchers to be attached with the initial claim)

11. Certified that:

(iv) My wife/husband is/is not a Railway/Central Government Servant;(v) My wife/husband is a Railway/Central Government servant but she/he will not claim

reimbursement of tuition fee in respect of our child/children.(vi) My wife/husband is employed * she/he is/is not entitled to reimbursement

of tuition fees in respect of our child/children.

12. Certified that during the period covered by this claim, the child/children attended the school themselves from the school(s) regularly and did not absent himself/herselves/themselves from the school(s) without proper leave for a period of exceeding one month.

13. Certified that the child/children has/have not been studying in the same class for more than two years.

14. Certified that I or lmy wife/husband have/has not claimed and will not claim the children's educational allowance in respect of the children mentioned above.

302

15. Certified that my child/children in respect of whom reimbursement of tuition fee is claimed is/are studying in the schools which is/are recognised school(s) (Note applicable to schools run by Central Government/State Government/Union Territory Administration/Municipal Corporation/Municipal Committee/Panchayat Samiti/Zilla Parishad

16. In the event dof any change in the particulars above which effect my eligibility for reimbursement of tuition fees, I undertake to intimate the same promptly and also to refund excess payments, if any, made.

(Signature of the Railway Servant)Name in Block Letters_______Designation & Office________Date:(Strike out whatever is not applicable)*Employer other than Railways to be mentioned.

FORM-3Para 25

HOSTEL SUBSIDY

4. Certified that my child Shri/Kumari…………………………………is studying in………………………………..was paid to hostel of the (Name of the School)

school on ……………19…………..

(Certificate from the Head of the School Attached)

5. Certified that

(c) My wife/husband is/is not Government service is/is not drawing Hostel Subsidy in respect of my child/children;

(d) the total number of children in respect of whom the hostel subsidy and children's educational allowance have been claimed does not exceed two.

6. I undertake to inform my employer forthwith in the event of my withdrawing the child from the period and also in the event of there being any change in the particulars mentioned earlier.

Dated:

( )

(Signature of the Railway Servant)Name in block letters…………….Designation & Office…………….

FORM-4(Para-25)HOSTEL SUBSIDY

………………………………………………………………………School

303

(Name of the school and place)

20. Name of Boarder…………………………………………………………..

2. Name of Parent …………………………………………….

3. Class to which admitted ……………………………………………..

4. Date of admission ………………………………………………in the hostel.

5. Period during the year ………………………………………………..for which the child wouldcontinue to stay in the hostel ………………………………………………..

From To

(a)

(b)

(c)

(d)

Dated:……… Principal/Head Master/Head Mistress

(Stamp of the School)

SERIAL CIRCULAR No. 149 /2001Circular letter No.P ( R) 563/III dated 14.8.2001

Copy of Board’s letter No. E[NG]II -2000/RC-2/20 dated 21-6-2001 together with their letter dated 26-6-86 are forwarded for information, guidance and necessary action. Board’s letter dated 22.7.97 quoted therein was circulated as S.C. No. 303/98.

Copy of Board’s letter No. E[NG]II -2000/RC-2/20 dated 21-6-2001[RBE No. 113/2001] SC No. 8 to MC No. 13.

Sub: Reservation of jobs for the Physically Handicapped person in Group 'C' and Group 'D' posts on the Railways -- Inter se exchange of vacancies.

***The instructions contained in this Ministry's letter No. E [NG]II /97 /RC-2 /18 dated 22-7-97,

that the vacancies in the categories identified for employment of the Blind should be filled up the Blind only, have been reviewed by the Railway Board in consultation with DOP&T. Consequently, it has now been decided that while the reservation of vacancies shall be continued to be made separately for each of the three categories of the Physically Handicapped persons (i.e. 1% for the Visually Handicapped, 1% for the Hearing Handicapped and 1% for the Orthopaedically Handicapped), there shall be provision for free inter-se exchange of vacancies if candidates belonging to a particular category are not available or if the nature of vacancies in an office is such that a given category of persons cannot be employed.

Therefore, the instructions contained in this Ministry's letter No. E[NG]II/97/RC-2/18 dated 22-7-97 stand cancelled.

In this connection, attention is invited to this Ministry's letter E[NG]II/85/RC-2/74 dated 26-6-86. The instructions contained therein shall hold good.

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Copy of Board’s letter No. E(NG)II/85/RC-2/74 dated 26.6.1986 ( RBE No.114/1986)

Sub: Reservation for the physically handicapped persons in Group ‘C’ and Group ‘D’ posts on the Railways.

Attention of Railway Administrations is invited to instructions contained in Ministry of Railways letter No. E(NG)III/78/RC-1/54 dated 8.1.78 regarding employment of physically handicapped persons in Group ‘C’ and Group ‘D’ posts on the Railways. It was laid down therein that reservation should be made for each of the categories of physically handicapped persons that is 1% for the Blind, 1% for Deaf and 1 % for the orthopaedically handicapped. Subsequently the percentage of posts to be reserved for employment of physically handicapped persons on Railways was raised vide Ministry of Railways letter No. E(NG)II/80/RC1/67 dated 28.8.1980, to 15 % of vacancies in identified categories or other categories where the Railways consider that physically handicapped persons can be recruited (5% each for the Blind, the Deaf, and the Orthopaedically handicapped).

The question whether the said reservation for the physically handicapped is to be computed on the basis of vacancies occurring only in those Group C and Group D posts which have been identified as suitable for the physically handicapped persons or on the basis of the total vacancies, has been reconsidered. It has now been decided that with effect from 1.1.1986, the reservation for the physically handicapped in Group C and Group D posts shall be computed on the basis of the total number of vacancies occurring in all Group C and Group D posts. The recruitment of the handicapped would, however, be only in the posts identified to be suitable for them, subject to the overall ceiling of 50% reservation in that post as laid down by the Supreme Court. In this connection a copy of O.M.No.36035/17/85 ESTT(SCT) dated 1st April ,1986 from the Department of Personnel & Training is sent herewith for information and guidance.

In view of the above, the Department of Railways have now decided that on Railways too the reservation of vacancies for the physically handicapped persons should, with effect from 1st January, 1986, be 3% (1% each for the blind, the deaf and the orthopaedically handicapped persons) of all the vacancies occurring in Group C and Group D posts. The employment of physically handicapped persons will however only in posts which are identified to be suitable for the employment. The instructions contained in Ministry of Railways letter No.E(NG)II/80/ RC1/67 dated 28.8.1980 cited above, stand modified accordingly.

The methodology for calculating the vacancies and for filling up of the same outlined in the enclosed O.M dated 1st April, 1986 of the Department of Personnel and Training may be followed with suitable adjustments found necessary to the set up on the Railways. For this purpose, each Railway Administration may lay down as to which authorities will discharge the functions assigned to heads of Departments in the instructions of DOP. The Department of Railways however, desire that the overall control should be with the Chief Personnel Officer so that the Headquarters Personnel Department is in a position to oversee the implementation of these instructions and also, it constitutes a centralised agency on each Railway Administration for maintenance of requisite data for furnishing the prescribed periodic returns.


Copy of Board’s letter No. . F[X]I-98/11/2 dated 13-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 3/7-11-2000 quoted therein was circulated as SC No. 233/2000.


Sub: Revision of flat rate of licence fee (Standard Rent) for residential accommodation all over Indian Railways w.e.f. 1-7-99

Ref: This Ministry's letter of even number dated 3/7-11-2000****

In the PNM meeting between AIRF & Railway Board held on 18-4-2001, the Federation stated that the increase in rent of sub-standard railway quarters by 20% of the existing assessed rent effected from 1-7-99 in terms of this Ministry's letter under reference was not justified. The Federation argued that these quarters are classified as a separate category for the purpose of fixation of rent and

305

their numbers are progressively on the decline, there being no additions in this pool, while upgradation in a phased manner goes on. Consequently, no increase in the pooled capital cost of Substandard Quarters could take place. Accordingly, ensuring a 6% return on pooled capital cost of these quarters would not require any upward revision of licence fee.

2. The Board have considered the demand of the Federation and have decided that in partial modification of this Ministry's letter of even number dated 3/7-11-2000, the increase in rent of sub-standard railway quarters w.e.f. 1-7-99 be withdrawn. The rent for these quarters would therefore continue to be realised at the rates prevailing prior to issue of the letter dated 3/7-11-2000. It has also been decided that in cases where recoveries at enhanced rates have already been effected, no refunds should be made and the excess recovery may be adjusted against the licence fee recoverable in future.

Immediate action may please be taken to give effect to these orders and compliance reported.

SERIAL CIRCULAR No. 151 /2001Circular letter No.P(R)563/III dated 20-8-2001

Copy of Board’s letter No. E[NG]II/2000/RR-1/67 dated 18-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 26-2-2001 quoted therein was circulated as SC No. 81/2001.

Copy of Board’s letter No. E[NG]II/2000/RR-1/67 dated 18-7-2001[RBE No.136/2001]SC No.41 to MC No.32.

Sub: Periodicity of direct recruitment to various posts in Group 'C' categories.***

Attention is invited to the guidelines circulated vide Board's letter of even number dated 26-2-2001 regarding the schedule of indents to be placed for various Group 'C' posts with the Railway Recruitment Boards.

The matter has further been reviewed by the Board, duly keeping in view the cost consideration in the recruitment process. Board have decided that the indents may be placed with the Railway Recruitment Boards only two times a year in the following schedule:

GROUP

CATEGORIES DATE

I NTPC [Matriculation] categories and Skilled Artisans

1st March

II Graduate NTPC categories III English – Hindi stenosIV Assistant Drivers, Motormen 1st Sept. V Diploma holders [PWIs/IOWs/BRIs/DSKs/TXRs/

Apprentice Mechanics / Trainee Chargemen etc., ]

VI Degree holders recruited in Civil, Electrical, Mechanical, S&T and Stores Deptts.

For the categories not covered in the list above, Railway should place one indent per Year on 1st March or 1st September.

SERIAL CIRCULAR NO. 152/2001Circular letter No. P(R) 473/IV dated 20.8.2001


Copy of Board’s letter No. E[W]2001 PS5-9/6 dated 6-7-2001 (RBE No. 130/2001)

Sub: Condonation of delay in applying for issue of kit pass/settlement pass - Issue of guidelines.

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As per items 16(ii) and (iii) of Schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986, Second Edition - 1993, applications for settlement passes should be submitted within one year from the date of retirement (or demise) of railway servant. Delays in deserving cases may be condoned by the General Managers /AGMs, or CPOs/DRMs in case of Group 'C' and "D' employees, but settlement passes should not be issued beyond a period of two years after retirement. Requests for settlement passes to be issued beyond a period of two years are required to be referred to the Ministry of Railways, if considered justified.

3. It is seen that a number of requests for issue of kit pass/settlement pass are being forwarded to the Ministry of Railways for condoning delay in applying for issue of settlement pass. It has now been decided that the delayed cases in consonance with the following guidelines only may be forwarded for consideration of Board.

i) It should now be made compulsory on the part of Railway servant to intimate the Railway administration within one year from the date of retirement if they anticipate any delay, specifying reasons and the period of delay for availing of Kit passes beyond one year from the date of retirement, simultaneously seeking condonation of delay.

v) Only such cases of delay beyond two years as are genuine and absolutely deserving Board's consideration for condonation of delay may be forwarded to Board.

vi) The cases of condonation of delay on account of continued employment of spouse not exceeding one year from the date of retirement of the spouse as have already been intimated by the retired Railway servants within one year from the date of retirement, may be forwarded for Board's consideration.

vii) The cases of delay on account of re-employment in RCT/RRT and permanent absorption in PSUs and Autonomous Bodies need not be forwarded to Board, since the retired employees are entitled to avail of the facilities extended by these organisations.


SERIAL CIRCULAR NO. 153 /2001.Circular letter No. P ( R) 436/IREM/IV dated 20.8.2001

Copy of Board’s letter No. E[NG]II/99/RR-1/97 dated 22-6-2001 is forwarded for information, guidance and necessary action. Board's letter dated 23-6-94 and 4-4-2000 (not 4-4-2001 as mentioned in Board's letter ) quoted therein were circulated as S.C. Nos. 60/94 and 86/2000, respectively.


Sub: Qualification for recruitment to the post of Radiographer Gr.III In scale Rs. 4000-6000.

***

Attention is invited to Para 164(2) of IREM, Vol-I (1989 edition) and Board's letter No. E[NG]II/93/RR-1/7 dated 23-6-94 and E[NG]II/99/RR-1/97 dated 4-4-2001 (ACS No. 98) laying down the qualification for the post of Radiographer Gr.III as follows:

"10+2 with Diploma in Radiography/X-ray Technician/Radiodiagnosis Technology (2 years course) from recognised institute. Science graduate with Diploma in Radiography/X-ray-Technician/ Radiodiagnosis Technology (2 years course) will be preferred."

The matter has been reviewed by the Board and it has been decided that, in partial modification to Board's letter dated 4-4-2001, the qualification for recruitment to the post of Radiographer Grade III will be:

"10+2 with Physics and Chemistry and Diploma in Radiography/X-ray Technician/Radiodiagnosis Technology (2 years course) from recognised institute. Science graduate with Diploma in Radiography/X-ray-Technician/ Radiodiagnosis Technology (2 years course) will be preferred."

307

Indian Railway Establishment Manual Vol.I, 1989 Edition may also be amended as in Advance Correction Slip No. 121 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I[1989 EDITION]

Chapter- I, Section B, Subsection III - Recruitment & Training.Advance Correction slip No. 121.In para 164(2) substitute the following words in place of "10+2":-

"Qualification for direct recruitment is 10+2 with Physics and Chemistry"

(Authority Board's letter No. E[NG]II/99/RR-1/97 dated 22-6-2001)

SERIAL CIRCULAR No.154 /2001Circular letter No.P ( R ) 673/I dated 23.8.2001

Copy of Board’s letter No. . E[MPP]2001/19/3-Recomm.31 dated 29-6-2001 together with their letter dated 24-6-97 quoted therein , is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[MPP]2001/19/3-Recomm.31 dated 29-6-2001[RBE No. 125/2001]

Sub: Report of the Railway Safety Review Committee [Part-II] 1998 - Accountability relating to training - Recommendation No. 31

***The Railway Safety Review Committee vide Recommendation No. 31 have recommended as

under:

"Rather than the current obsession with fixing responsibility only for accidents, which are really the end result of a series of failures, IR management must introduce a system of accountability on critical issues relating to discipline, training, quality of workmanship, system, system failures, availability of spares and their quality, reliability of assets and uplifting of staff morale."


In this context, Railways are directed to refer to Board's letter No. E[MPP]97/1/3 dated 24-6-97 and also para 8.2.4 of the Manual on Management of Training wherein it was decided that due publicity may be given t the areas identified as the responsibilities of officers / supervisors, Personnel Department and employees in relation to training and development so that the officers and the supervisors are clear as to their role / responsibility in imparting training to staff. Similarly all employees are to be made aware of their duties and obligations with respect to developing their skills and competency. The above instructions are being reiterated for improving training effectiveness.


Copy of Board's letter No. F(E)III/99/PN1/21 dated 5-7-2001 is forwarded for information, guidance and necessary action. Board's letters dated 5.8.99,26.4.2000 and 28.2.2001 quoted therein were circulated as S.C. Nos. 212/99,110/2000 and 59/2001 respectively.

Copy of Boards letter No. F(E)III/91/PN1/21 dated 5-7-2001 (RBE No. 129/2001)

Sub: Payment of DR to employed family pensioners/ Re-employed pensioners.…

Reference Board’s letter of even number dt. 28.2.2001, it is reiterated that the instructions contained in Board’s letter of even number dated 5.8.99 and clarifications dated 26.4.2000 on the

308

above mentioned subject may be strictly complied with and the pension disbursing authorities may also be advised to ensure strict compliance/observation of these instructions.


Copy of Board's letter No. E[P&A]I-2001/CPC/LE-5 dated 12-7-2001 is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E[P&A]I-2001/CPC/LE-5 dated 12-7-2001 (RBE No. 133/2001)

Sub: Grant of earned leave to Railway servants.…

Attention is drawn to the provisions contained in Rule 503 of Indian Railway Establishment Code, Volume I 1985 Edition ( Reprint Edition 1995), according to which leave cannot be claimed by a Railway servant as a matter of right. The authority competent to grant leave could refuse or revoke any kind of leave keeping in view the exigencies of the public service. In this regard it is reiterated that these provisions have been made with a view to avoid situations where leave has to be sanctioned to all the employees applying for leave, as depletion of staff cannot be permitted beyond a certain limit in the larger interest of the establishment.

As indicated in the Railway Ministry’s decision below Rule 503 ibid, these provisions are not to be used as a tool to abridge the leave entitlement of the staff; rather it is desirable in the interest of efficiency, that the employees take, leave at suitable intervals and return to work keen and refreshed.

In this context, the Department of Personnel and Training have recently issued instructions that the leave sanctioning authorities may encourage government servants to take leave periodically, preferably annually, and in cases where all the employees seeking leave cannot, in the interest of public service , be granted the same at the same time, the leave sanctioning authorities should draw a phased programme for the grant of leave to the applicants in turn with due regard to the priority of claims to leave, at the same time ensuring presence of adequate number of staff so that no dislocation in the normal working of the establishment is caused. Leave, should not ordinarily be denied to any employee, especially in the last 10 years of his/her career.

As availing of leave by the Railway servant, periodically is in the interest of the Railways as well as the Railway servants, keeping in view the instructions of Department of Personnel and Training as highlighted in para 3 above, the concerned departments should further streamline the leave sanctioning procedure and chalk out an annual leave programme ensuring at the same time smooth and efficient functioning of the establishment.


SERIAL CIRCULAR No. 157 /2001Circular letter No.P(R) 96/1 dated 23.8.2001

Copy of Board’s letter No. E[MPP]2000/6/5 dated 11-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 12-6-2001 quoted therein was circulated as SC No. 134/2001.

Copy of Board’s letter No. E[MPP]2000/6/5 dated 11-7-2001 [RBE No. 134/2001]

Sub: Apprentices Act, 1961 – Payment of stipend to the Engineering Graduates/Diploma Holders – Increase in the rate of –

****In continuation of Board’s letter of even number dated 12-6-2001 it has been decided that the

apprentices under the category Engineering Graduates/Diploma Holders should be paid stipend with effect from 18th May, 2001 at the revised rates as notified in the Ministry of Labour’s notification No. DGET-23(1)/2000-AP dated 18-5-2001 published in Gazette of India Extraordinary (copy of the notification is enclosed) the expenditure should be met from within the existing Budget allotment.

309

Board’s instructions relating to raising debits to Ministry of Human Resources Development as issued vide letter No. E[MPP]93/6/2 dated 26-7-95 will hold good in the instant case.


SERIAL CIRCULAR NO.158 / 2001Circular letter No.P(R)

Copy of Board's letter No. E(G)2001/FE1-4 dated 6-7-2001 is forwarded for information, guidance and necessary action. Board's letter dated 29-4-88 quoted therein was circulated as S.C. No. 52 /99.

Copy of Boards letter No. E(G)2001/FE1-4 dated 6-7-2001 (RBE No. 131/2001)

Sub: Recommendation No.67 of the Railway Accident Enquiry Committee – inclusion of Institution of Permanent Way Engineers (India) in the list of recognised Institutes.

…

Ministry of Railways have decided that Institute of Permanent Way Engineers (India) G-11, Railway Board, Rail Bhavan, Raisina Road, New Delhi 110 001, Tel: Railway 843272, 83-2884, MTNL: 3387915, 3303272, FAX: 011-3387915, be incorporated at the end of Annexure-A circulated vide Board’s letter No.E(G)83 FE1-4 dated 29.4.88. This will entitle Railway officials to 90% re-imbursement of annual membership fee towards membership of Institution of Permanent Way Engineers subject to all other conditions stipulated under extant orders.



Copy of Board’s letter No. E[G]97QR1-28 dated 12-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 12-2-2001 quoted therein was circulated as SC No. 46/2001.

Copy of Board’s letter No. E[G]97QR1-28 dated 12-7-2001 [RBE No. 135/2001]

Sub: Retention of railway accommodation at the previous place of posting in favour of the officers/staff posted to New Zones.

***Reference Board’s letter of even number dated 12-2-2001 on the above noted subject.

The question of retention of quarter at the previous place of posting and regulation of the rent therefor by officers/staff posted to the new Zones prior to 31-3-2001 has been further considered by Board and it has been decided that the retention beyond 31-3-2001 will be regulated in terms of extant orders as in the case of permanent transfer, i.e., 2 months on normal rent and, on request by the employee, on educational or sickness account, the period of retention of Railway accommodation may be extended for a further period of 6 months on payment of special licence fee.



Copy of Board's letter No. E(NG)II/2001/RE-1/4 dated 16-7-2001 is forwarded for information, guidance and necessary action. Board’s ltrs. dt. 21-4-89 & 28-11-2000 quoted therein were circulated as SC Nos: 128/89 & 10/2001, respectively.

310

Copy of Board’s letter No. E(NG)II/2001/RE-1/4 dated 16-7-2001 (RBE No. 137/2001)

Sub: Ad-hoc promotion to surplus staff.…

As an incentive to the surplus staff, to induce them to take up posts at a new Station where new assets/activities have come up, Board have decided to grant one ad-hoc promotion to them if vacancies are available and the surplus staff meet the qualifying criteria.

5. While allowing such ad-hoc promotion to the surplus staff, the seniors will first be given opportunity to exercise option to join the new place of activity. If they give their unwillingness, then the same opportunity will be extended to the juniors.

6. The proposed benefit of ad-hoc promotion will be extended only up to the next higher grade from the substantive grade presently held by the surplus staff. Such benefit will be allowed, only if higher grade posts are available in the new unit, where the surplus staff are intended to be redeployed. This will, however, not be applicable in the case of surplus staff redeployed from one Unit to another within the same Station. This benefit will be given , provided no one in the immediate feeder grade below is awaiting promotion in the new Unit.

7. The above incentive will be extended to the surplus staff within the broad framework of instructions issued under Board’s letter No.E(NG)-II/84/RE-1/10 dated 21.4.1989, as well as the Board’s letter No.E(MPP)/99/1/75 dated 28.11.2000.


Copy of Board's letter No. E(GP)2000/2/84 dated 25.7.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 30.1.2001 quoted therein was circulated as S.C.No.34/2001.

Copy of Boards letter No. E(GP)2000 /2/84 dated 25.7.2001 (RBE No.138 /2001)

Sub: Selection to Group ‘B’ posts of Stenographers provided to the specified SAG and higher grade Officers.

Ref: Board’s letter No.E(GP)2000/2/84 dated 30.1.2001.…

The procedure for filling up the Group ‘B’ posts of Stenographers in Grade Rs.8000-13500 and in grade Rs.7500-12000 was circulated vide Board’s letter under reference. After careful consideration of representations/suggestions received from the recognized Labour Federations, Indian Railway Promotee Officers Federation and the Railways, the Board have decided as follows:


1.9 There will be no LDCE in the case of promotion to grade Rs.7500-12000. All the posts in this grade will be filled by the normal process of selection, as prescribed for filling up of 70% vacancies in Group B posts in other Departments.

1.10 The requirement of test of stenographic ability, mentioned in para 2(i) of Board’s letter under reference, may be dispensed with. The selection shall comprise of written test, viva voce and assessment of Record of Service.

The qualifying marks for written test and viva voce and record of service shall be as under:Max. Marks Qualifying marks

(i) Written test of one paper 150 90(ii) Viva voce 25} (iii) Record of service 25} 30

( including at least 15 marks in the record of service)

311

1.11 The written test for promotion to Group ‘B’ post in grade Rs.7500-12000 will be based on the syllabus, a copy of which is enclosed. The questions will be set by the Principal HOD of Personnel Department and evaluated by another SAG officer of the Personnel Department.

1.12 Integrated seniority list, for determination of Zone of consideration, of all Stenographers in the eligible grades will be drawn by each Zonal Railway Headquarters for the selection. The integrated seniority will be based on the date of regular appointment to the grade Rs.6500-10500, followed by date of regular appointment in grade Rs.5500-9000 and then followed by date of regular appointment in grade Rs.5000-8000. The selection will be processed by the Personnel Branch in the Headquarters for the posts in the entire Zonal Railway including the posts in the Divisions, Workshops etc.

1.13 All the extant instructions in respect of selection to 70% vacancies in Group ‘B’ regarding reservation for SCs/STs will apply. The post will be treated as “non-safety” for reservation purposes.

1.14 The posts in grade Rs.7500-12000 are required to be created by upgrading an equal number of posts in the grade Rs.6500-10500, resulting in a reduction in the number of posts in the latter grade. In case, Stenographers in grade Rs.5000-8000 or Rs.5500-9000 are promoted to the grade Rs.7500-12000 superseding those in grade Rs.6500-10500, some of the present incumbents in grade Rs.6500-10500 may become surplus. In such cases, the surplus staff who are regularly appointed in grade Rs.6500-10500 should not be reverted but retained in the same grade treating the grade as personal to them.

1.15 Since the promotions to the grade Rs.7500-12000 are adhoc in nature for the present, the occasion for exercising the option as prescribed in Para 3 of Board’s letter dated 30.1.2001 would not arise at present. The option may be obtained from the empanelled Stenographers only after the promotion is made regular. Till such time they are made regular in grade Rs.7500-12000 of Stenographers, they will continue to be eligible for consideration for promotion to the post of APO. However, within one month of being made regular, they will have to exercise the option of remaining in the panel of Stenographer grade Rs.7500-1200 and this option will be final. If an employee after being empanelled opts out, the next qualified candidate should be placed on the panel with the approval of the GM duly observing the rules and orders for reservation for SC/ST candidates.

1.16 If an employee gets empanelled as APO while he/she is working as ad hoc Stenographer in Group B, he/she will exercise the option to remain in the panel of APO within one month of such empanelment and this option will be final.


2. Para 2(ii) of Board’s letter No.E(GP)2000/2/84 dated 30.1.2001 may be replaced with the following provision:

“ The posts in grade Rs.8000-13500 may be filled from amongst the Stenographers who are in grade Rs.7500-12000 with minimum one year of non-fortuitous service in the grade and volunteer for the post. Suitability for the post shall be assessed through personal interview and assessment of record of service only, by the Additional General Manager. Those found suitable will be appointed to the grade with the approval of General Manager. The selection for this post will be processed by the Personnel Branch. Till such time candidates with minimum one year’s non-fortuitous service in grade Rs.7500-12000 are available, the posts in grade Rs.8000-13000 may be operated in the lower grade of Rs.7500-12000”.

4. Para 4 of Board’s letter dated 30.1.2001 may be replaced by the following provision.

“The promotion to grade Rs.7500-12000 and grade Rs.8000-13500, as per procedure prescribed above, shall be adhoc in nature till such time the Recruitment Rules prescribing the procedure for filling up these posts on regular basis are notified in consultation with UPSC.

Enclosure to Board’s letter No.E(GP)/2000/2/84 dated 25.7.2001 (RBE No.138/2001)

SYLLABUS FOR THE WRITTEN TEST FOR SELECTION FORPROMOTION TO THE POST OF PRIVATE SECRETARY

(GRADE Rs.7500-12000)

312

Total Marks – 150 Qualifying Marks - 90

22. Maintenance of records, Service Book, Personal Files etc.23. Office Procedure – Receipt and Despatch, Docketting, Noting and drafting.24. Writing and Maintenance of Confidential Reports.25. Monitoring and Disposal of VIP reference from Ministers, MPs, MALs etc/26. Grievance handling Machinery and Redressal of Grievances.27. Official Language Policy and Rules.28. Leave Rules29. Classification of Services.30. Pay scales and principles of pay fixation.31. Recruitment Policy32. Rules of Reservation for SC/ST/OBC33. Compassionate Appointment34. Policy of Promotion.35. Types of Pay, types of allowances, TA Rules.36. Pass Rules37. Various types of Advances and their eligibility conditions. 38. Training of Officers and Staff, Training Institutes, Zonal Training Schools.39. Railway Servants (Discipline & Appeal) Rules, Railway Service Conduct Rules,Schedule of Disciplinary Powers.40. Schedule of Powers in Establishment matters.41. Staff Welfare – Staff Benefit Fund, Consumer Cooperative Societies, Medical Assistance, Educational Assistance, Housing etc.42. Retirement benefits under SRPF and Pension Rules.

NOTE:4. There will be only one paper. Time allowed for answering shall be 3 hours.5. The questions to be set, out of the subjects mentioned in the syllabus, should have a practical bias, i.e. it should be designed to test the knowledge of candidates, which is required in the day-to-day work as Private Secretaries and their ability to tackle the practical problems they are likely to face.3. 10% of the total marks should be set apart for the question(s) on Official Language Policy & Rules. While the employees should be encouraged to attempt the questions on official language policy and rules, the questions should not be compulsory. Questions on official language policy and rules may be set by or in consultation with Mukhya Rajya Bhasha Adhikari.


Copy of Board's letter No. E(MPP)2001/1/25 dated 18.7.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 21-4-89 and 28-11-2000 quoted therein was circulated as SC Nos. 128/89 and 10/2001.

Copy of Boards letter No. E(MPP)2001/1/25 dated 18.7.2001 (RBE No.139 /2001)

Sub: Redeployment of surplus staff in RPF.…..

The matter regarding re-deployment of “surplus staff belonging to departments other than RPF” to RPF has been under consideration of Board. It has now been decided that surplus staff fulfilling the following criteria may be re-deployed in the constabulary categories of RPF:

The conditions regarding physical standards, age and Educational qualification as laid down in Rules 47 and 48.2 of the RPF Rules 1987 are fulfilled subject to relaxation in the age to 35 years for the purpose of redeployment.

The physical efficiency tests as laid down in Board’s letter No.86/Sec.(E)/RC-3/6 dated 25.9.96 is passed.

2. The screening committee for redeployment must have a personnel officer as one of the members.

313

6. Requisite training of surplus staff re-deployed in RPF will be held in the respective RPF training centres on IR.

4. The seniority of surplus staff re-deployed in RPF will continue to be guided by Board’s letter No.E(NG)II-84/RE-1/10 dated 21.4.89.

5. While re-deploying surplus staff in RPF item No.XI(1) and XII of Board’s letter No.E(MPP)99/1/75 datd 28.11.2000 may also be kept in mind. This issues with the approval of DG/RPF.

Early action may be taken to re-deploy surplus staff expeditiously in the light of these instructions.

SERIAL CIRCULAR NO. 163/2001Circular letter No P(R)473/IV dated 23.8.2001

Copy of Board’s letter No.E(W)/2000/PS5-1/35 dated 23.7.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 12.1.2001 and 19.4.2001 quoted therein were circulated as S.C.No.29/2001 and 91/2001, respectively.

Copy of Board’s letter No.E(W)/2000/PS5-1/35 dated 23.7.2001.

Sub: Issue of Widow Pass to next year account.***

In terms of letter of even number dated 12.1.2001 and 19.4.2001 one set of pass may be issued to serving/retired railway employees 60 days in advance of the current year from date of issue for journeys commencing in the next year debiting the same in the next year’s account. AIRF has made a demand that issue of pass 60 days in advance may also be extended in case of widow pass.

In terms of item (ii) under Category No.3 of Schedule V of Railway Servants (Pass) Rules, terms and condition for issue of widow pass are the same as are applicable to privilege passes. In the circumstances widow pass on request may be issued 60 days in advance of the current year from the date of issue of journeys commencing in the next year duly debiting such issue of pass to the next year’s account. The validity of the pass will be of 3-4 months as the case may be from the date of issue.

SERIAL CIRCULAR No. 164/2001Circular letter No.P ( R) 648/CAT/III dated 28.8.2001

Copy of Board’s letters No. E[G]82 LL2-2(A) dated 20-4-2001 together with Board’s letter No. E[G]82 LL2-2(A) & E[G]82 LL2-2(B) dated 4-6-92 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[G]82 LL2-2(A) dated 20-4-2001 [RBE No. 78 /2001]

ORDER

Senior Personnel Officer & Divisional Commercial Manager may also be included in the schedule contained in Board's letter No. E[G]82 LL2-2(A) & E[G]82 LL2-2(B) dated 4-6-92 as item No. 88 & 89 respectively.

Copy of Board’s letter No. E[G]82 LL2-2(B) dated 20-4-2001 [RBE No. 79 /2001]

ORDER

Senior Commercial Manager may also be included in the schedule contained in Board’s letter No.E(G)/82 LL-2(A) and E(G)/82 LL2-2(B) dated 4.6.92 as item no. 90.

314

Copy of Board’s Lr.No.E(G)/82-LL2-2(A) dated 4.6.1992(RBE 91/92)ORDER

S.O. In exercise of the powers conferred y Rule I of Order XXVII of the First Schedule to the Code of Civil Procedure, 1908 (5 of 1908) and in supersession of the notification of the Government of India in the Ministry of Railways (Railway Board) number GSR 198, dated the 21st February 1983, except as respects things done or omitted to be done before such supersession, theCentral Government hereby appoints.

ii) the officers mentioned in the schedule annexed hereto as persons by whom plaints and written statements in suits in any court of Civil jurisdiction by or against the Central Government in respect of the Railway Adminisration shall be signed

ii) those of the officers referrd to in clause (I) who are acquainted with the facts of the case, as persons by whom such plaints and written statements shall be verified.


Copy of Board's letter No. E(D&A)97 RG 6-72 dated 28.5.2001 together with Board’s letter dated 9-8-88 quoted therein is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E(D&A)97 RG 6-72 dated 28.5.2001 (RBE No.99 /2001)

Sub: Decisions taken on file in disciplinary cases – question whether such decisions are to be treated as final even though not communicated to the charged officials.

…Attention of the railways is invited to instructions contained in this Ministry’s letter

No.E(D&A)88 RG 6-103 dated 9.8.88 on the above subject which inter alia provide that the decision recorded on the file by the disciplinary authority is not final and can be changed by his successor if the previous incumbent has relinquished the charge before communicating his decision to the charged official.

2. The matter has since been examined further in consultation with the Department of Personnel & Training and the Ministry of Law and it is clarified that the principle laid down in this Ministry’s letter of 9.8.88 as brought out above will be applicable only in those cases where the disciplinary authority is the Head of the State, i.e., the President of India or the governor of the State concerned, as the case may be. In cases where the disciplinary authority is the one prescribed under the RS(D&A) Rules ( other than the President) , the decision recorded on the file by that authority even if not communicated shall be final and cannot be changed by that authority himself or by his successor-in-office. The decision taken by the disciplinary authority ( other than the Head of the State) is a judicial decision and once it is arrived at, it is final.

3. It is clarified that if the decision recorded on the file could not be communicated to the charged official by the authority who had recorded the said decision, the successor disciplinary authority will merely act in the role of a communicator of the decision already taken by his predecessor.

4. It is also clarified that the principle laid down in para 2 above shall be applicable only to the decision recorded at the conclusion of the disciplinary proceedings i.e, the final orders passed in the case by the disciplinary authority. It shall not apply where the disciplinary authority proposes to disagree with the advice of the CVC or to the decision recorded by the disciplinary authority before referring the case to the UPSC for advice. These decisions are provisional in nature and can therefore, be modified by the same authority or the successor disciplinary authority, before a final decision is recorded and communicated to the charged official.

SERIAL CIRCULAR NO. 166/2001Circular letter No. P(R)673/II dt. 31.8.2001

Copy of Board's letter No.E(MPP)/99/3/6 dated 10.7.2001 is forwarded for information,

315

guidance and necessary action.

Copy of Board's letter No.E(MPP)/99/3/6 dated 10.7.2001 Sub: List of training centres on Indian Railways.

In continuation of Board’s letter of even number dated 18.6.99, Ministry of Railways have agreed to include “Personnel Training Centre/Jodhpur after S.No.123 of the Annexure “A” of Board’s letter quoted above and the “Drivers” Training Centre(Loco)Asansol/ER” at S.No.84 stands deleted as the same training centre figures at S.No.30 as well. A revised list of the training centres is attached.

In view of the above “Personnel Training Centre, Jodhpur”, now figures at S.No.123. This centre, apart from training Northern Railway Personnel staff, should cater to the training needs of DCW, DLW and RCF as well.

The Ministry of Railways have decided to modify the “Manual on Management of Training “(Edition),1998) as per the Correction Sli[p No.4/2001 enclosed.

This has the approval of Board(MS) subject to the condition that existing facilities are proposed to be uitlised and no additional financial implications are einvolved.

MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)Advance Correction Slip No.4/2001

Appendix-I of the Manual on Management of Training ( Edition 1998) may be replaced with the attached list.

(Authority: Board’s letter No.E(MPP)/99/3/6 dated 10.7.2001)1. Zonal Training. Centre/ Bhusawal/CR.2. Zonal Training. Centre/ Bhuli/ER3. Zonal Training. Centre/Chandausi/NR4. Zonal Training. Centre/Muzaffarpur/NER5. Zonal Training. Centre/ADPJ/NFR6. Zonal Training. Centre/Trichy/SR7. Zonal Training. Centre/Moula-ali/SCR8. Zonal Training. Centre/Sini/SER9. Zonal Training. Centre/Udaipur/WR10. Supervisors’ Training Centre/Jhansi/Cr11. Supervisors’ Training Centre/Kanchearapara/ER12. Supervisors’ Training Centre/Lucknow/NR13. Supervisors’ Training Centre/Gorakhpur/NER14. Supervisors’ Training Centre/New Bongaigon/NFR15. Supervisors’ Training Centre/Bangalore/SR16. Supervisors’ Training Centre/Secunderabad/SCR17. Supervisors’ Training Centre/Kharaghpur/SER18. Supervisors’ Training Centre/Ajmer/WR19. S&T Training Centre,Ghaziabad, NR20. S&T Training Centre,Podanur, SR21. S&T Training Centre,Sabarmati/WR22. S&T Training Centre, KGP/SER23. S&T Training Centre, Gorakhpur, NER24. S&T Training Centre,Byculla, CR25. S&T Training Centre,Liluah, ER26. S&T Training Centre, Pandu, NFR27. S&T Training Centre, Moula-ali,SCR30. S&T Training Centre,Malda, ER

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29. Electrical TrainingCentre,Thakurli/CR30. Electrical Training Centre,Asansol/ER31. Electrical Training Centre,Kanpur/NR32. Electrical Training Centre,Ghaziabad/NR33. Electrical Training Centre,GKP/NER34. Electrical Training Centre,Avadi/SR35. Electrical Training Centre,Vijayawada/SCR36. Electrical Training Centre,Lallaguda/SCR37. Electrical Training Centre,Tatanagar/SER38. Electrical Training Centre,Rourkela/SER39. Electrical Training Centre,Baroda/WR40. Electrical Training Centre,Mahalaxmi/WR41. Civil Engineering Training Centre, Kanpur/NR 42. Civil Engineering Training Centre,Allahabad/NR53. Civil Engineering Training Centre, Tambram/SR.54. Civil Engineering Training Centre,Kachiguda, SCR. 55. Civil Engineering Training Centre, Guntakal, SCR.56. Technical Training Centre/CLW/Chittarajan57. Technical Training Centre/DCW/Patiala.58. Technical Training Centre/DLW/Varanasi.59. Technical Training Centre/ICF/Perambur.60. Technical Training Centre/RCF/Kapurthala.61. Technical Training Centre/WAP/Bangalore.62. Jagjivan Ram RPF Training Centre/NR/Lucknow.

OTHER TRAINING CENTRES

125. Area Training Centre/Kalyan/Cr126. Area Training Centre/Jhansi/CR127. Area Training Centre/Damoh/Cr128. Area Training Centre/Bhusawal/CR129. Area Training Centre/Ajni/CR130. Area Training Centre/Kacheguda/SCR131. Area Training Centre/Lower Parel/WR132. Area Training Centre/Bandra/WR133. Area Training Centre/Ajmer/WR134. Area Training Centre/Bandikui/WR135. Area Training Centre/Junagadh/WR136. Area Training Centre/Kota/WR137. Area Training Centre/Baroda/Mhow/WRR138. Area Training Centre/Valsad/WR139. Area Training Centre/Baroda/WR140. Basic Training Centre(C&W)/Ajni/CR/141. Basic Training Centre (C&W)/Matunga/CR142. Basic Training CentreC&W)/Mumbai/CR143. Basic Training Centre (C&W)/Bhusawal/CR144. Basic Training Centre (Elec.)/Matunga/CR145. Basic Training Centre(loco)/Bhusawal/CR146. Basic Training Centre(loco)/Jhansi/CR147. Basic Training Centre(C&W)/Jhansi/CR148. Basic Training Centre(loco)/Parel/CR149. Basic Training Centre(Loco)/Jabalpur/CR150. Basic Training Centre(Diesel)/Kurla/CR151. Basic Training Centre/Manmad/CR152. Basic Training Centre/Nasik/CR153. Basic Training Centre/Mew Katni/CR154. Basic Training Centre/Jamalpur/ER155. Basic Training Centre/Jodhpur/NR156. Basic Training Centre/Bikaner/NR157. Basic Training Centre(C&W)/AMV/Lucknow/NR158. Basic Training Centre(C&W)/Amritsar/NR159. Basic Training Centre/Jagadhari/NR

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160. Basic Training Centre/Gorakhpur/NER161. Basic Training Centre/Izatnagar/NER162. Basic Training Centre/Erode/SR163. Basic Training Centre/Perambur/SR164. Basic Training Centre/Guntapalli/SCR165. Basic Training Centre/Hubli/SCR166. Basic Training Centre/Lallaguda/SCR167. Basic Training Centre/Vijayawada/SCR168. Basic Training Centre (C&W)/Ajmer/WR169. Basic Training Centre (C&W)/Klower Parel/WR170. Basic Training Centre/Dahod/WR171. Basic Training Centre/Kota/WR172. Basic Training Centre (Loco)/Ajmer/WR173. C&W Training Centre/Tikiapara/ER174. C&W Training Centre/Dhanbad/ER175. C&W Training Centre/Ambala/NR176. C&W Training Centre/Ghaziabad/NR177. C&W Training Centre/Allahabad/NR178. C&W Training Centre/Amritsar/NR179. C&W Training Centre/GMC/Kanpur/NR180. C&W Training Centre/Rewari/NR181. C&W Training Centre/Jagadhari/NR182. C&W Training Centre/Lucknow/NR183. C&W Training Centre/Miraj/SCR184. C&W Training Centre/Dharwar/SCR185. Permanent Way Training Centre/Dhanbad/ER186. Permanent Way Training Centre/Mugalsarai/ER187. Permanent Way Training Centre/Sadulpur/NR188. Permanent Way Training Centre/Samli/NR189. Permanent Way Training Centre/Allahabad/NR190. Permanent Way Training Centre/Haridwar/NR191. Permanent Way Training Centre/Jagadhari/NR192. Permanent Way Training Centre/Jalandhar/NR193. Permanent Way Training Centre/Jodhpur/NR194. Permanent Way Training Centre/Lucknow/NR195. Permanent Way Training Centre/Palghat/SR196. Permanent Way Training Centre/Villupuram/SR197. Transportation Training Centre/Ferozpur/NR198. Transportation Training Centre/Jodhpur/NR199. Transportation Training Centre/KIA/NR200. Transportation Training Centre/Kurushetra/NR201. Transportation Training Centre/Lucknow/NR202. Transportation Training Centre/Shajahanpur/NR203. Transportation Training Centre/Subedaganhj/NR204. Transportation Training Centre/Erode/SR205. Transportation Training Centre/Villupuram/SR206. Transportation Training Centre/Shoranur/SR207. Transportation Training Centre/Adra/SER208. Diesel Drivers’ Training Centre/Jamalpur/ER209. Electric Drivers’ Training Centre/Asansol/ER210. Divisional Training Centre/Moradabad/NR211. Diesel Traction Training Centre/New Katni/CR212. Diesel Traction Training Centre/Patratu/ER213. Diesel Traction Training Centre/Mughalsarai/NR214. Diesel Traction Training Centre/AMV/Lucknow/NR215. Diesel Traction Training Centre/BGKT/Jodhpur/NR216. Diesel Traction Training Centre/Ludhiana/NR217. Diesel Traction Training Centre/SSB/Delhi/NR218. Diesel Traction Training Centre/TKD/Delhi/NR219. Diesel Traction Training Centre/Gonda/NER220. Diesel Traction Training Centre/Malda/NFR221. Diesel Traction Training Centre/Guwahati/NFR

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222. Diesel Traction Training Centre/Siliguri/NFR223. Diesel Traction Training Centre/Ponmalai/SR224. Diesel Traction Training Centre/Kazipet/SCR225. Diesel Traction Training Centre/Guntakal/SCR226. Diesel Traction Training Centre/Rajmundry/SCR227. Diesel Traction Training Centre(NG)/Nagpur/SER228. Diesel Traction Training Centre/Ratlam/WR229. Diesel Traction Training Centre/Abu Road/WR230. Diesel Traction Training Centre/Sabarmati/WR231. Diesel Traction Training Centre/Mahalaxmi/WR232. Diesel Traction Training Centre/Bandra/WR233. Motorman Training Centre/Kalyan/CR234. Motorman Training Centre/Perambur/SR235. Electrical Training Centre/Perambur/SR236. Traction Training Centre/Tambaram/SR237. TRD Training Centre/Chakradharur/SER238. Electrical Training Centre/Bilaspur/SER239. RPF Training Centre/Kurduwadi/CR240. RPF Training Centre/Dhanbad/ER241. RPF Training Centre/Gorakhpur/NER242. RPF Training Centre/Digboi/NFR243. RPF Training Centre/Trichy/SR244. RPF Training Centre/Moula-Ali/SCR245. RPF Training Centre/Midnapore/SER246. RPF Training Centre/Valsad/WR247. Personnel Training Centre,Jodhpur/NR248. Thermit Welding Training Centre/Lucknow/NR

SERIAL CIRCULAR No.167 /2001Circular letter No.P ( R) 676/I dated 4.9.2001

Copy of Board’s letter No. E[NG]I-99/TR/18 dated 19-7-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 17-5-2001 quoted therein was circulated as SC No. 111/2001.

Copy of Board’s letter No. E[NG]I-99/TR/18 dated 19-7-2001[RBE No. 141/2001] SC No. 14 To MC No. 24.

Sub: Derailment of 2410 Up Gondwana Express from Hajrat Nizamuddin to Bilaspur on Up line between Ballabgarh and Asaoti Station of Tughlakabad - Mathura electrified B.G . Section of Jhansi Division of Central Railway on 31-8-98.

***Reference Board’s letter of even number dated 17-5-2001 on the above subject,

conveying that review of performance of Supervisors directly connected with Safety of trains operation, after a stay of 5 years in the same place of posting, may be carried out and a decision taken based on their past performance, as to whether their continuance in the same place is desirable or not, on merit of each case.

3. It is clarified that only the Supervisors in grade Rs. 5000-8000 and above are intended to be covered by the term Supervisors mentioned in the above instructions.


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Copy of Board’s letter No.E(NG)/I-2000/SR6/20 dated 22.6.2001 is forwarded for information guidance and necessary action. Board’s letter dated 24.4.2001 quoted therein was circulated as S.C.No.100/2001.

Copy of Board’s letter No.E(NG)I-2000/SR6/20 dated 22.6.2001 (RBE No.120/2001).


Sub: Fixation of panel seniority – Accounts DepttRef: This Ministry’s letter of even number dated 24.4.2001.

…..The first para of Board’s letter under reference may be amended to read as “Reference

Northern Railway’s letter No.95/ADMN/B/7/G.LIST/JAA dated 3.10.2000 and PNM/NFIR item No.42/2000 on the above subject”.


Copy of Board's letter No. E(MPP)2001/19/3-Recomm/36 dated 29.6.2001 is forwarded for information, guidance and necessary action.

Copy of Boards letter No. E(MPP)2001/19/3-Recomm.36 dated 29.6.2001 (RBE No.126/2001)

Sub: Report of the Railway Safety Review Committee (Part II)1998 -Performance of the trainers and availability of infrastructure in the training centres – Recommendation No.36.

….The Railway Safety Review Committee vide Recommendation No.36 have recommended as

under:

“IR should have a central training cell manned y a multi disciplinary team of selected individuals specialized in training. The cell should be entrusted with the responsibility of designing training courses, preparing standard lesson plans and training material. It should arrange for producing audio-visual training material with the assistance of specialized agencies. At Zonal level the performance of the trainers and availability of infrastructure and training aids in thtraining institutions should be monitored by Additional General Manager personally”.

The above recommendation has been accepted by Railway Board with reference to monitoring of the performance of training/trainers by Additional General Managers. The issue of having a Central training cell is still under consideration.

2. In this context the Railways are directed that henceforth the Additional General Manager will personally monitor the performance of the trainers and availability of infrastructure and training aids of all the training centres/institutions on your railway.

31. The Ministry of Railways have decided that the Manual on Management of Training 1998 may be amended as per the attached Advance Correction Slip No.3/2001.

MANUAL ON MANAGEMENT OF TRAIING (JUNE 1998)


Para 4.2.1. below para 4.2. under item No.4 of the Manual on Management of Training (June 1998) may be inserted as under:

1. Additional General Manager will personally monitor the performance of the trainers and availability of infrastructure and training aids of all the training centres/institutions on the Railway.

(AUTHORITY: Board’s letter No.E(MPP)/2001/19/3-Recom.35 dated 2.6.2001).

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Copy of Board’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001(RBE No.149/2001) (S.C.No.3 to MC No.25).

Sub: Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act, 1995 – Absorption of disabled/medically Decategorised staff in alternative employment- Amendment to IREM.

…..The question whether a Railway Servant, against whom malingering is established in terms of

Note (ii) below para 512(2) of Indian Railway Medical Manual, will be entitled to absorption in alternative employment as per Chapter XIII of Indian Railway Establishment Manual Vol.I 1989 has been considered by the Ministry of Railways. It has been decided that, if a person has been declared a malingerer in terms of Note (ii) below para 512 ibid, he will not be entitled to the benefit of the scheme framed pursuant to Section 47(1) of the Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation), Act, 1995 for absorption in alternative employment of medically decategorised Railway servants.

The Indian Railway Establishment Manual may be amended as in the ACS No.122 enclosed.

Encl:ACS No.122

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I(REVISED EDITION 1989)

Chapter XIII – Absorption of Medically Incapacitated Staff in Alternative Employment.


Substitute the following for the existing Para 1311:-

“1311 Other types of Cases

(ii) The staff who get their Cases recommended for a change of category on medical grounds will not get the benefit of these rules, but will be treated as staff transferred on their own request.

(3) The staff declared as malingerer in terms of Note(ii) below para 512(2) of Indian Railway Medical Manual will also not be covered by these rules. They will continue to be governed by the provisions in the IRMM ibid”.

AUTHORITY:Note (ii) below Para 512 (2) of Indian Railway Medical Manual and Ministry of Railway’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001).

SERIAL CIRCULAR NO. 171/2001Circular letter No. P(R)500/XVII dated 5.9.2001

Copy of Board’s letter No.94/TC/RCT/2-2/Pt dated 6.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.94/TC/RCT/2-2/Pt dated 6.7.2001

Sub: Dearness Relief on Pension admissible to retired Chairman, Vice-Chairman and Members of Railway Claims Tribunal.

` …..

In terms of GSR 733 (E) dated 21.9.2000, and GSR 386 (E) dated 25.5.2001 the maximum pension earned by the Chairman, Vice-Chairman and Members for the service rendered by them in

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RCT shall not exceed Rs.23,580/- per annum subject to the condition that the aggregate amount of pension payable under this rule, together with the amount of any other pension including commuted portion of pension, if any drawn or entitled to be drawn, while holding office in the Tribunal, shall not exceed Rs.1,56,000/- per annum i.e. Rs.13,000/- per month. The amount of pension admissible shall be treated as basic pension. Accordingly, the retired Chairman, Vice-Chairman and Members of RCT shall be entitled to draw dearness relief on the amount of basic pension not exceeding Rs.13,000/- per month, at the rate as announced by the Department of Pension and Pensioner’s Welfare from time to time. It is clarified that dearness relief is not to be reckoned for the purpose of working out the ceiling. This would be payable at the rates applicable from time to time as per DOP&PW’s orders.

This issues with the concurrence of Finance Directorate of Railway Board.


Copy of Board’s letter No. E[SPORTS]2000/POLICY/2 dated 11-7-2001 together with their letter dated 25-6-82 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[SPORTS]2000/POLICY/2 dated 11-7-2001

Sub: Recruitment of sportspersons – relaxation of Educational qualifications – clarification.

****In terms of extant instructions it has been stipulated that the minimum educational

qualifications for recruitment to Group ‘C’ Non-Technical Popular Categories of posts other than ASMs and Guards should be pass in matriculation or equivalent with a minimum of 50% marks in the aggregate. Some Zonal Railways have sought clarifications whether this will also apply for considering the appointment of sportspersons on the Railways against sports quota.

4. In this connection attention is invited to instructions contained in Board’s letter No. E[NG]II-81/RSC/25 dated 25-6-82 wherein it was clarified that for recruitment to Non-Technical Popular Categories of posts other than ASMs and Guards against sports quota the minimum of 50% marks in matriculation need not be insisted upon and candidates possessing a pass in matriculation may also be appointed provided the other prescribed conditions are satisfied in their case.

5. It is, therefore, clarified that the instructions contained in Board’s letter dated 25-6-1982, mentioned in para 2 above should follow for considering the appointment of sportspersons against sports quota.

SERIAL CIRCULAR NO. 173 /2001Circular letter No.P(R)473/IV dated 19.9.2001

Copy of Board's letter No.E(W)/2001/PS 5-1/9 dated 2.8.2001 is forwarded for information, guidance and necessary action. Board's letter dated 29.3.2001 and 7.6.2001 quoted therein were circulated as S.C.No.75/2001 and 145/2001 respectively.

Copy of Board's letter No.E(W)/2001/PS 5-1/9 dated 2.8.2001

Sub: Entitlement for travel in Rajdhani/Shatabdi trains - Affixing Rubber stamp on the Pass/PTO

…..

Policy instructions regarding travel by Rajdhani/Shatabdi trains were issued vide Board's letter No.98 TGI/9/P dated 7.6.2000 and dated 29.03.2001. Vide para 16 and 17 of the said letters, it was emphasised that rubber stamps showing the entitlement of berths/seats in Rajdhani/Shatabdi trains should be indicated to enable the pass holder and the booking clerk to know the exact entitlement and reserve the berths/seats accordingly. In order to make the system fool-proof it was indicated therein that no Pass/PTO shall be issued without rubber stamps indicating the entitlement. These instructions were reiterated vide Board's letter No.E(W)/2001PS5-1/9 dated 07.06.2001.

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2. Despite repeated instructions, instances have come to the notice that I Class/I-A Passes/PTO continue to be issued without rubber stamps, causing excess/short booking of berths/seats in various kinds of passes. Since passes/PTO to serving and retired employees are issued other than from Headquarters/Divisional offices also, the instructions on the subject may be percolated down to all pass issuing units to make the system compulsory.

3. To prevent any excess/short booking of seats/berths on Rajdhani/Shatabdi trains, it is desired that no I Class/I-A Pass shall be issued without rubber stamp, by any pass issuing office on Indian Railways and if any such pass is found to be issued after 01.09.2001 the same shall not be valid for booking of berths/seats on Rajdhani/Shatabdi trains. In such an event, the pass signing authority shall be held responsible for violating Board's instructions.

SERIAL CIRCULAR NO. 174.

/2001Circular letter No. P(R)

Copy of Board’s letter No.E(W)/2000 LG5/7 dated 8.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(W)/2000/LG 5/7 dated 8.8.2001

Sub: Issue of Complimentary Cheque Passes for purposes not covered under Schedule VII of Railway Servants (Pass) Rules, 1986.

…..On receipt of information from Zonal Railway in connection with fulfillment of an Assurance

given in reply to a Parliament Question it has come to notice of Board that Zonal Railways are issuing complimentary cheque passes for the purposes which are not covered under schedule VII (Special Passes) of Railway Servants(Pass) Rules, 1986 or supported by Board’s instructions/approval.

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Complimentary cheque passes for the purposes which are not covered under schedule VII (Special Passes) of Railway Servants (Pass) Rules, 1986 can only be issued with approval of MR, MOS(R) or Board Members. Where Railways are required to issue such complimentary cheque passes in the interest of Railway’s working which is not covered under schedule VII of Railway Servants(Pass) Rules, 1986, they are required to take Board’s prior approval. In rare cases of emergency where it is not possible for Railway to obtain Board’ prior approval, the Railways should send such proposal for post-facto approval of Board bringing out clearly the merits of the case and reasons for not taking Board’s prior approval

SERIAL CIRCULAR NO. 175 /2001Circular letter No.P(R)436/IREM/IV dated 19.9.2001

Copy of Board's letter No.E(NG)I-98/CN5/1 dated 02.08.2001 is forwarded for information, guidance and necessary action. Board's letter dated 12.10.98 quoted therein was circulated as S.C.No.275/98.

Copy of Board's letter No.E(NG)I-98/CN5/1 dated 2.8.2001(RBE No.148/2001) S.C.No.2 to M.C.No.19

Sub: Simplification of confirmation procedure - Rules regarding.…..

In terms of Para 113, section "F" Chapter-I of Indian Railway Establishment Manual, Volume-I (1989) vide ACS No.58 circulated with this Ministry's letter of even number dated 12.10.98 probation period of twenty four months has been prescribed in each grade of promotion.

The matter has been reviewed and it has been decided that, henceforth, probation period of 12 months, instead of 24 months, should be prescribed in all grades of promotion. Cases of staff promoted on regular basis should be reviewed after completion of 12 months probation with a view to determine their suitability for retention in the grade. The review should be completed early and a decision to retain the employee in the higher post, or to revert to the lower grade, should be taken and implemented within a period of six months from the date of completion of the probation.

The Indian Railway Establishment Manual, Vol.I, 1989 may, therefore, the amended accordingly, as in Advance Correction Slip No.124 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I ((1989)

ADVANCE CORRECTION SLIP NO.124SECTION 'F' CHAPTER-I REGARDING CONFIRMATION

Substitute the following for the existing para 113:

"113 CONFIRMATION ON PROMOTION

iv) A probation period of 12 months should be prescribed in all grades of promotion.

v) The Appointing Authority will, on completion of the said period of probation,himself assess the work and conduct of the railway servant and, in case the railway servant is found fit to hold the higher grade, he will pass an order declaring that the person concerned has successfully completed the probation. If the Appointing Authority considers that the work of the railway servant has not been satisfactory or the same is needed to be watched for same more time, he may revert him to the post or grade from which he was promoted, or extend the period of probation, as the case may be.

vi) Since there will be no confirmation on promotion before an official is declared to have completed the probation satisfactorily, a rigorous screening of his performance should be made and there should be no hesitation to revert a person to the post or grade from which he was promoted, if his work during probation has not been satisfactory. The screening should be completed early and a decision to declare the employee as having completed the probation satisfactorily in the higher grade, or to revert him, should be taken and implemented within a period of 6 months of completion of period of probation".

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(Authority: Para 108 in Part I of this section and Ministry of Railway’s letter No. E(NG)I-98/CN5/1 dated 2-8-2001)

SERIAL CIRCULAR NO.176/2001Circular letter No.P(R)500/XIV dated 29-9-2001

Copy of Board's letter No. E[P&A]II-2001/RS-4 dated 30-7-2001 is forwarded for information, guidance and necessary action. Board's letter dated 29.10.99 quoted therein was circulated as S.C.No.314/99 dated 30.11.99.

Copy of Board's letter No.E(P&A)/II-2001 RS-4 dated 30.7.2001 (RBE No.144/2001).

Sub: Implementation of Government's decision on the recommendations of the Vth Central Pay Commission – Revision relating to Pension/ commutation of Pension JCM/DC item No.26/2001.

…..Queries have been received from various quarters seeking classification regarding the

manner of implementation of the orders contained in Para 3(A) & (B) of letter No.F(E)/III/97/PN1/22 dated 29.10.1999 in respect of Running Staff who retired during the period from 1.1.1996 to 30.09.1996. The issue was also represented by the staff side in the JCM/DC meeting held on 27th and 28th June 2000.

3. The matter has been examined and it is clarified that

a) For the period during which pay was drawn in the pre-revised pay scales by the Running staff, the total emoluments for the number of months for which pay was drawn in the pre-revised pay scales shall be calculated after taking into account the following:

Basic Pay + 55% of Basic Pay (including increments, if any drawn during the intervening period)

Dearness allowance upto CPI 1510 i.e. @ 148% , 111% and 96% of the Basic pay plus + 30% of the basic pay, as the case may be.

The first and second instalments of Interim Relief appropriate to the basic pay drawn during the relevant period, the second instalment of interim relief being calculated on Basic Pay + 30% of the Basic pay.

Notional increase of the Basic pay by applying the Fitment benefit of 40% on the Basic Pay in the pre-revised pay scale.

For the period during which pay was drawn in the revised pay scales, the aggregate of the Basic Pay + 55% of Basic pay for the number of months for which pay was drawn in the revised pay scales is to be taken into account.

An illustrative example is enclosed (Annexure-I) for guidance. Other terms and conditions contained in Board’s letter dated 29.10.1999 ibid remain unchanged.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways..

SERIAL CIRCULAR NO. 177 / 2001Circular letter No.P(R)554/IV dated 27.9.2001

Copy of Board’s letter No.E(G)/2001 RN5-4 dated 8.8.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 1.6.2001 and quoted therein was circulated as S.C.No.119/2001.

Copy of Board’s letter No.E(G)/2001 RN5-4 dated 8.8.2001 (RBE No.153/2001).

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Sub: Retention of Railway Quarters at the previous place of posting by the Railway staff/officers on deputation to MRVC.

…..Mumbai Railway Vikas Corporation have requested Railway Board for grant of permission to

retain Railway accommodation at the previous place of posting in favour of Railway employees on deputation to Mumbai Railway Vikas Corporation in terms of Board’s letter No.E(G)/2000 QR1-23 dated 1.6.2001.

Ministry of Railways, after considering the request, have decided for grant of permission to retain Railway accommodation in favour of Railway employees posted on deputation to the MRVC for a period of 5 years from the date of its incorporation i.e. 12.7.99.

Such permission for retention will be available to deputationist employees upto 11.7.2004. The rent chargeable will be at normal rate (flat rate of licence fee) for a period of 2 months. On request of the concerned employee, the period of retention of Railway accommodation at the previous place of posting may be extended upto 11.7.2004 on payment by MRVC to the Railway an amount equivalent to the House Rent Allowance admissible to the Railway employee on deputation to MRVC plus the flat rate of licence fee prescribed by the Railways from time to time in respect of the said Railway accommodation. MRVC may, however, recover normal licence fee from the Railway employee on deputation to MRVC availing this facility.



Copy of Board's letter No.E(W)2000/SC2/Master Circular/18, dated 31-5-2001 is forwarded for information, guidance and necessary action. Board's letter dated 21-12-90 quoted therein was circulated as Master Circular No.18 under letter No.P(R)464/MC, dated 19-4-91.

Copy of Board's letter No.E(W)2000/SC2/Master Circular/18, dated 31-5-2001

Sub: Provision of schools in Railway Colonies for the children of Railway employees.&*&

Reference Board's letter No.E(W)90/SC-2/Master Circular dated 21-12-90 vide which Master Circular No.18 on provision of schools was issued which contained salient features and instructions issued by Board in the matter from time to time. Since then, a number of instructions on this subject have been issued in the form of Supplementary Circulars to the Master Circular. It has now been decided by the Ministry of Railways to consolidate these instructions and issue a revised and updated version of the Master Circular as under, for information and guidance of all concerned.

3. Railway Schools:

3.1 Educational facilities provided on the Railways owe their origin to the necessity for fulfilling the educational needs of the children of European and Anglo-Indian employees who, in the last century, formed a considerable proportion of the Railway employees posted at places where no European Schools were available. With this end in view, Railway Schools were established at large Railway establishments. Certain Railways established boarding schools at hill stations for imparting education under European conditions. Other Railways assisted their employees by undertaking to pay a portion of the tuition fees. The educational facilities thus provided for Europeans wre later extended to Anglo-Indian and when the number of educated Indians began to increase in Railway Services, the Railways began to provide such facilities for the children of Indian employees at places where adequate arrangements did not exist.

3.2 Under article 346 (3) - item 25 of list 3 Concurrent List (Seventh Schedule), provision of educational facilities is primarily the responsibility of State Govt./Ministry of Human Resource Development (Department of Education). However, the Railways have provided educational facilities to the limited extent within the constraint of available resources purely as a measure

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of staff welfare to meet the needs of wards/children of Railway employees only at such places where there is a concentration of Railway employees and the educational facilities provided thereat by other agencies, both Government (State/Central) and private are found inadequate or are totally absent resulting in hardship or inconvenience to them.

3.3 Educational facilities provided by the Railways are generally confined to primary/middle and High/Higher Secondary Standards. The Railways do not normally enter into the field of college and Technical education owing to their extant policy keeping in view the far reaching administrative and financial implications.

3.4 Schools functioning in Railway colonies:

(d) 569 Railway Educational Institutions comprising of 1 Degree College, 11 Inter Colleges, 39 Higher Secondary, 46 High, 28 Middle, 125 Primary (fulfledged) and 319 ATP Schools are functioning on our system.

(e) As a policy, Railway Ministry have been co-ordinating with the Department of Education and had been successful in getting 68 Kendriya Vidyalayas 6 in Project Sector and 62 in Civil Sector-established in Railway colonies/areas.

(f) 382 privately managed schools and number of State run schools are also functioning in various Railway colonies to cater to the needs of children of Railway employees.

3.5 It may be reiterated that provision of educational facilities is primarily the responsibility of the State Govt./Ministry of Human Resource Development. Railway employees should, therefore, avail of the existing educational facilities provided by the State Govt. etc., to the general public. While in the past, it could be admitted that difficulties in this respect were being experienced by Railway employees but with the passage of time and considerable and extensive educational facilities being provided by different agencies, Government as well as private at varioius places, the demands for expansion/upgradation of schools to the various levels/standards, should considerably reduce and finally cease to exist. To achieve this goal, the Board have also decided as a mater of policy to establish Kendirya Vidyalayas preferably i "Civil Sector" in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.


3.6 Keeping in view the existing facilities at various places where there is a concentration of Railway employees, constraint of funds, restrictions imposed on creation/upgraation of posts without matching surrender of live posts and imperative need to effect stringent economy in administrative expenditure etc., the Board desire that a critical review of Austerity Type Primary Schools should be undertaken by respective Railway Administrations and the feasibility of closure, amalgamation or conversion of such schools should be examined and a phased programme should be chalked out. Similar study/review should also be conducted in respect of other schools viz., Primary, Middle, High/Higher Secondary Schools on opening/expansion of non-Railway Schools and Kendriya Vidyalayas and serious efforts should be made to progressively close down the existing Railway schools matching the expansion of Kendriya Vidyalayas and other non-Railway schools.

3.7 With this end in view, the following points should be kept in view by the Railway Administrations while forwrding their proposals regarding upgradation/expansion of Railway Schools, introduction of new sections/classes/subjects etc. in the prescribed proforma to the Railway Board:-

(vi) No post-facto sanction of the Board to regularize the action taken by the Railway Administration without their prior approval will be accorded and ay also result in reversing the action taken by the Railway Administration and fixing responsibility on the officers concerned for non-compliance of Board's orders.

(vii) No proposal for opening of new Railway School should be sent to the Board.

(viii) Efforts to continue to be made to obtain grant-in-aid from respective State Governments where Railway Schools are situated.

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(ix) Proposals for expansion/upgradation, etc., of Railway Schools should be submitted to the Board for consideration only sparingly and where inescapable and fully justified taking into account the existing schooling facilities etc. subject to the Railway Administration being able to muster suitable matching surrender of live posts equal to the cost of posts of teaching and non-teaching staff involved in the proposal; and

(x) On opening of Kendriya Vidyalayas in Railway colonies, the concerned Railway Administration should take immediate steps to close down the ATP Schools, if any, already functioning at the stations. Steps for closing down the higher classes/schools may be taken progressively with the expansion of the Kendriya Vidyalayas.

3.8 Proposals regarding opening of new sectons/classes, introduction of new subjects, upgradation of schools etc., should be sent to the Board (with detailed estimate of recurring and non-recurring expenditure involved) duly vetted by the FA&CAO in prescribed proforma positively by December each year to enable the Board to consider the same on merit and accord their approval, if found feasible before the commencement of the academic session.


4. General:

4.7 Railway schools functioning in various Railway colonies must be got recognised by the Education Board/Department of the respective State Governments or Central Board of Secondary Education, New Delhi.

4.8 Railway Administrations should fall in line in respect of Medium of Instruction in Railway Schools with the State Governments to the extent obligatory as per their orders. For this purpose, if appointment of language teachers becomes necessary, the same may be done after obtaining the sanction of the competent authority if the State Govts. have also done so in the schools run by them.

(Railway Board's letter No.E(W)49/ED1-3/8, dated 11-2-1956)

4.9 The children of outsiders should be admitted only if spare capacity is available, after admitting all children and wards of Railway employees.


4.10 Wherever free education is provided by the State Governments in lower classes in schools run by them, the Railway Schools in these areas should also provide free education in lower classes run by them. They should approach the State Govt. for grant-in-aid to cover losses in fees through suitable grant-in-aid according to the scales which may have been laid down for covering losses in fees in aided schools.


4.11 In all Railway Schools, the day's work should begin with the community singing of the National Anthem.


4.12 Scount and Guide activities should also be given due encouragement in Railway Schools, particularly in Primary and Middle Schools, etc., to inculcate the spirit of selfless srvice, self discipine etc. amongst the children, which will go a long way in character building. Assistance and guidance, if any needed in the respect, may be sought from the Railway's Scout & Guide Organisations functioning at various levels.


4.7 (i) Coaching for courses for children of Railway employees for recruitment to the non-technical popular categories/technical categories like Office Clerks, Commercial Clerks, Asst. Station Masters, Guards etc., through examinations conducted by Railway Recruitment Boards may be

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imparted in Railway Schools where requisite infrastructure facilities are available during non-working schools hours i.e. either in the morning evening or on holidays for a specific duration;

(vii) Admission to coaching classes shall e restricted to children of Railway employees studying in Matriculation or Higher Classes in Railway/non-Railway schools;

(viii) To begin with, coaching may be imparted in the subjects prescribed for the non-technical popular categories examinations conducted by Railway Recruitment Boards;

(ix) A reasonable minimum amount may be levied as tuition fee on students attending the coaching classes with a view to restricting the admissions to needy and aspiring students only,

(x) Railway employees who have the experience and expertise in teaching and possess wide knowledge and conversant with the prescribed subjects and type of questions being asked in the examinations conducted by Railway Recruitment Boards be engaged and paid suitable amount of honorarium from the amounts collected vide (iv) above and from the Staff Benefit Fund, as may be determined by the Railway Administrations in consultation with their FA&CAO.

(xi) Details relating to coaching schemes may be worked out by the Chief Personnel Officer in consultation with FA&CAO and implemented at a few selected centres e.g. Zonal/Divisional Railway Hqrs. n an experimental basis. However, above course of action may be introduced in one High/Higher Secondary School/Inter College in each Division immediately.


4.9 Training in Arts and Crafts may be introduced in Railway Higher Secondary, High and Middle Schools as a hobby, wherever possible. In case this involves incurrence of additional expenditure, proposals should be sent to the Ministry of Railways with the concurrence of the FA&CAO.


5.1 (a) Railway Schools do not constitute 'industry'. Hence, the same should be outside the scope of the existing Trade Unions on Railways. However, there should be no objection to the Teachers forming association of their own.

(Railway Board's letter No.E(LWA)65AT/ID/1-6, dated 4-1-66)

(c) Railway Schools Teachers in their individual capacity may be permitted to place their grievances before the senior DPOs/SPOs who are normally the functionaries responsible to oversee the smooth functioning of the schools in their capacities as President/Vice President of the School. The teachers in their individual capacities may be permitted to discuss their grievances with the officers in the Personnel Department responsible for the functioning of the Schools with prior appointment. The grievances of these teachers, whenever taken up in this manner, should be thoroughly examined by the Administration and action taken to redress the grievances within the framework of the Rules.

(Railway Board's letter No.E(LR)82/UTP/2, dated 6-2-1984)

5.2 (i) No separate posts of Asst. Headmasters/Asst. Head-mistresses/Vice Principals should be created. Where considered necessary, the seniormost post-graduate teacher in scale Rs.6500-10500 (RSRP) selection grade working in a Higher Secondary School/seniormost graduate teacher in scale Rs.5500-9000(RSRP) working in a High School, should be put to work as Asst. Headmaster/Asst. Headmistress/Vice Principal by reducing his/her teaching load.

(Railway Board's letter No.E(W)62/SC-2/44, dated 4-5-63 and E(P&A)I-87/PS-5/PE-5 dated 11-1-88, PC-V/98/i/11/26, dated 23-10-1988)

(iii) However, in Higher Secondary Schools/Inter Colleges, with an enrolment of 1000 or more studenets, the seniormost Post Graduate Teachers in scales of Rs.7500-12000 (RSRP)/Rs.8000-13500(RSRP), as the case may be designated and utilised as Vice-Principals by reducing their teaching workload. If necessary, selected suitable Post

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Graduate Teachers may be shifted to locations where needed, if they are not readily available there.

(Railway Board's letter No.E(W)83/SC2/18, dated 28-11-88, E(P&A)I-87/PS-5/PE-5 DATED 11-1-88 and PC-V/98/I/11/26, dated 23-10-98)

5.6 Each case of transfer of a Railway School to the State Government should be examined on merits. Where this can be done, the Railway Administration may agree to license the school buildings on nominal license fee and give the furniture free of cost so as to make it attractive for the State Govt. to take over the school. In any case, approval of the Railway Board may be obtained before any Railway School is handed over to the State Government.


5.7 The main objective of conducting inspections in Railway Schools is to streamline their day-to-day administration and effect necessary improvements in educational standards. Vigorous follow-up action should be taken on Inspection Reports submitted by Inspecting Officers and whenever deficiencies have been pointed out these should be speedily rectified. The Chief Personnel Officers should take personal interest and ensure that necessary improvments, where called for, are effected with a view to improve the standard of Railway Schools. It should also be ensured that Railway Schools are regularly inspected by the State Govt. Inspectors and their recommendations implemented to the extent possible. In this connection, attention is also invited to the recommendations of Educational Advisers which were sent alongwith Board's letter No.E(W)58/ED1/9 dated 21-9-1959.(Ralway Board's letter No.E(W)65/SC2/4, dated 15-2-1966)

5.8 Any changes in the pattern of classes in Railway Schools such as addition or abolition of classes, upgradation or downgradation of schools etc. should be reported to Board for information together with the reasons necessitating such changes.

(Railway Board's letter No.E(W)66/SC2/8 Pt., dated 31-10-66)

5.6 Concessions to the Scheduled Caste and Scheduled Tribe Communities in the matter of admission to the Railway Schools:

(v) It has been decided by the Railway Board that the following concessons should be allowed to the students belonging to the Scheduled Caste and Scheduled Tribe communities in the admission to the Railway schools.

(g) A distinct reservation of 15% for SC and 5% for ST candidates(h) The reservation in (a) above is interchangeable.(i) Where admissions are made with reference to percentage of marks obtained,

1% reduction in marks may be allowed in the case of SC and ST candidates provided the lower eprcentage does not fall below the minimum marks required to pass the qualifying examination.

(j) The upper age limit for SCs/STs may be raised by three years.(k) No child/ward of a member of staff belonging to SC/ST community should be

refused admission in Primary classes.(l) In other classes, admission should not normally be refused up to the extent of

the quota exclusive of any who secures admission on merits.(3) To ensure that the concessions in the matter of admission as referred to above are

actually available to the SC and ST communities, the Railway administration should maintain the following data:

(iv) No. of candidates seeking admission each year;(c) No. out of these are children and wards of Railway employees

separately for SC, ST and other communities;(d) Outsiders, separately for SC, ST and othr communities.

(v) Number refused admission in the same details as in (i) above;(vi) Reasons for refusal of admission in the case of SC and ST candidates;

(c) Where they are children and wards;(d) Where they are outsiders.

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(3) Reservation for physically handicapped candidates - 3% of seats are reserved for Physically Handicapped children.

5.8 ANNUAL REPORT:All Railway Units are required to furnish relevant details in the prescribed proforma enclosed

to Board's Circular No.E(W)90/RP1-1/C dated 17-9-1990 to the Board positively by 31st July every year.

8. KENDRIYA VIDYALAYAS:

8.1 In Railway areas where there is a concentration of Railway employees and the educational facilities made available by the State/Central Govt. and Local/Private Agencies are found absent or inadequate to meet the needs of the children/wards of Railway employees, the Ministry of Railways have decided, as a matter of policy, to get established Kendriya Vidyalayas preferably in 'Civil Sector' in Railway colonies which will, while meeting the needs of the employees reduce our financial burden on the administration of the schools.

8.2 Kendriya Vidyalayas are to be opened only at Zonal/Divisional HQs, major workshops and other Railway establishments where there is a large concentration of Railway employees, or sy, at least one thousand, with inter-state transferable liabilities and when the existing facilities are found inadequate or such facilities are non-existent, to meet the needs of the children of Railway employees.

8.3 Such schools will normally be opened only in 'Civil Sector'

8.4 Railways should make available the physical facilities in conformity with the prescribed terms of Kendriya Vidyalaya Sangathan as indicated below:

(iv) Fully developed land (normally ranging between 10-15 acres lesser areas in case of metropolitan cities only, on lease basis);

(v) Temporary accommodation on nominal license fee for the school (nitially a minimum of 6-7 classrooms - one room each for classes I to V, one room for the Principal and one for the staff with requisite basic facilities) and additional class rooms with the progressive growth of the school till such time the Sangathan constructs its own school building.

(vi) Residential accommodation to 50% of the staff viz., residential accommodation for Princiapl (Type-IV), 3 to 4 Type-III/II type quarters for teaching staff and one Type-I quarters for Class IV staff on temporary basis on payment of normal license fees, as applicable to Railway employees till such time the Kendriya Vidyalaya Sangathan undertakes construction of staff quarters.

8.5 Proposals for opening of new Kendriya Vidyalayas should be make by the Railway Administrations in the following proformas and should be submitted to the Board positively by December each year. NO PROPOSAL SHOULD BE SUBMITTED TO KENDRIYA VIDYALAYA SANGATHAN DIRECT UNDER ANY CIRCUMSTANCES:-

(a) Annexure B-I - Opening of Central Schools in Civil Sector in Railway colonies - one copy to be sent to the Board.

(b) Annexure B-II - Agreement Form prescribed by the Kendriya Vidyalaya Sangathan (to be signed by the sponsoring authority i.e. DRM/HOD, as the case may be affixing the office stamp) - to be sent in quadruplicate.

(c) Annexure B/III - Survey Report (to be furnished as prescribed by the Kendriya Vidyalaya Sangathan) - in quadruplicate.

(d) Annexure B/IV - Sketch Map/Site Plan - as desired by the Kendriya Vidyalaya Sangathan in their proforma to be furnished in quadruplicate.

8.6 After opening of Kendriya Vidyalayas in Railway colonies, information as indicated in Annexure B/V should be furnished to the Railway Board immediately.

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8.7 The following priorities have been laid down by the Government of India in Kendriya Vidyalayas Civil Sector for admission and no deviation from the same can be made:-

(vi) Children of transferable Central Govt. employees including Defence/CRFS/BSF Personnel in uniform employees of All India Services and Indian Foreign Service;

(vii) Children of transferable employees of Autonomous Bodies and Public Sector Undertakings fully financed by Central Govt;

(viii) Children of non-transferable Central Govt. employees and Defence Personnel; and

(ix) Children of other floating population which includes civilian population desirous of joining the pattern of studies adopted in the Kendriya Vidyalayas.

(x) 10 seats in each section of Class-I and 10 seats in all other classes put together will be reserved every year for children on wards of employees of sponsoring agencies in Civil Sector Kendriya Vidyalayas. These seats will be over and above the admission sought in normal course.


8.8 On opening of Kendirya Vidyalayas in Project Sector would involve financial burden on Railways as both recurring and non-recurring ependiture have to be met by us. Hudnred percent residential accommodation is also to be provided to KVS staff.

9. Kendriya Vidyalayas in Project Sector:

8.2 Kendriya Vidyalaya buildings and staff quarters are to be constructed by Railways on "Deposit Work" terms basis. The guidelines for preparation of estimate and execution of such works are as under:-

(vi) The school buildings to be constructed should conform to Sangathan's specification for 'B' type buildings with an overall floor area of 2752 sqm keeping the overall cost within Rs.1 crore. This will not include staff quarters and fencing/boundary wall, etc., but will include internal electrification, water supply, drainage etc. A copy of specifications and a sample sketch are enclosed for your kind information.

(vii) The Sangathan has also desired that in the first instance, only 11 staff quarters may be provided as under:

Type I - 2 Nos.Type II - 4 Nos.Type III - 4 Nos.Type IV - 1 No.

These may be provided as per Railway's own design and estimates, but a separate estimate should be submitted to the Kendriya Vidyalaya Sangathan for sanction. The cost of staff quarters too is to be borne by the Sangathan;

(viii) The school premises may be provided with cheaper type of boundary walls/wire fencing at an approximate cost of Rs.5 lakhs. Provision of ancillary items like road, general development charges, lighting of the premises, boundary walls/wire fencing etc. outside the building may be included in this estimate and submitted to Sangathan separately for sanction.

(ix) Regarding service charges for water supply, electricity etc., possibility of givng connection from the existing Railway network may be explored and such services may be charged on the basis of metered supplies by executing a subagreement along with the main agreement for such items with the Kendriya Vidyalaya Sangathan and these charges will be paid by Vidyalayas. Tubewells// overhead tanks, therefore, may not be provided in such estimates for the time being.

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(x) Departmental Charges:- The Board have agreed as a special case, in order to attract the Kendriya Vidyalaya Sangathan in the Railway colonies, to waive off the departmental charges of 12 1/2% on the construction of Kendriya Vidyalayas complexes in Railway colonies. However, loading/unloading and freight charges as provided in the Railway Codes should be levied only in respect of stores which are supplied by the Railways. Similarly, workcharged establishments as per requirements may be worked out and put in the estimates, the intention being that Railways should charge only reasonable charges for execution of such works.

The Kendriya Vidyalaya Sangathan has ben advised to contact directly the Zonal Headquarters for preparation of estimates and all possible help may be given to them.

(Railway Board's letter No.86/W2/8/14 dated 21-1-1987)

9. Construction of Kendriya Vidyalaya Building in Railway Colonies

9.5 Licensing of Railway land:-

3. For opening of Kendriya Vidyalayas, the land may be leased for 99 years on a nominal license fee of Rs.100/- per acre per annum. The lease Agreement with Kendriya Vidyalaya Sangathan may be executed in the prescribed Proforma.

(Railway Board's letter No.79/WII/18/97 dated 7-12-84, No.79/W2/18/130/ dated 23-12-1987 and 92/LML/21/4 dated 11-5-1992)

4. In this connection, the following further clarifications are given:-

(vi) Selection of site

(i) Land measuring 8 to 15 acres should be located on the periphery of the colony, preferably in the direction of the nearby town, if any, so as to minimise disturbance to the colony;

(j) The land should be compact, and reasonably level and not be in a low lying area. There should be enough level ground which could be used for the morning assembly and as a play-field;

(k) The site should be away from slums and open drainage channels and should be comparately free from dust and noise. It should be easily accessible to the children coming from the Railway colonies;

(l) One corner of the land should be set apart for slides, swings, merry-go-rounds etc. for children in lower age group (5 - 9 years);

(m) The site selected by the Zonal Railways should be got inspected and approved by a Committee, comprising DLM and JDE(W), Railway Board and a representative of KVS;

(n) The lease deed should be prepared on the approved format, forwarded under Board's circular letter No.84/WII/LM/18/157, dated 28-6-85 (Annexure II). No change should be made in the prescribed format, except as may be found necessary to suit the local conditions;

(o) The lease deed, alongwith 4 copies of the site plan, duly signed by the competent authority, should be sent to KVS for signature of the Dy.Commissioner;

(p) The lease deed should be got registered as per the requirements of the local laws/regulations.


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9.6 Construction of school campus:

(3) The Zonal Railways may undertake construction of school buildings and staff quarters for Kendriya Vidyalayas located in Railway colonies on "Deposit" terms. As construction of Kendriya Vidyalayas in Railway colonies is in the larger interest of the Railways, it may be ensured that their planning and construction are done in the best possible manner, with a view to achieving the maximum advantage for the money spent.

(Railway Board's letter No.86/WII/8/14, dated 21-1-1987)

(4) The following further guidelines may be borne in mind:-

(j) In locating the buildings, particular attention should be paid to the direction of sun and wind, so as to derive maximum advantage of light and ventilation and at the same time, avoid the intensity of heat;

(k) Maximum economy should be effected in the planning of common areas like foyers, passages, etc.;

(l) The preliminary drawings should be prepared keeping in view the school building norms (booklet enclosed) and the general guidelines issued by KVS in this regard (Annexure IV). Care should be taken to ensure integrated planning and designing of the various facilities viz., library, science laboratories, auditorium, staff room, drinking water facilities and toilets. No deviation from the standard, in the size of facilities, number of class rooms, etc., should be made, unless considered absolutely essential;

(m) Kendriya Vidyalaya Sangathan has stipulated that the total covered area (adding all floors) of various types of school buildings should be kept within the limits given below. A maximum variation of + 5% may be permitted by KVS subject to a proper justification being given;

---------------------------------------------------------------------------------------Type of No. of Total covered areaBldg. sections on all floors---------------------------------------------------------------------------------------' A ' 2 3000 sq. Mtrs.' B ' 3 4000 sq. Mtrs.' C ' 4 5000 sq. Mtrs.---------------------------------------------------------------------------------------Estimates should not be prepared for school buildings unless the preliminary drawings are approved by KVS.

(n) It is not possible to standardise the layout plans for all types of school buildings, as the size and shape of plot and local bye-laws would vary from place to place. A few layouts for type 'A' & Type 'B' school buildings are, however, enclosed and may be used as a guide for developing similar economic layouts, with local modifications as necessary.

(o) The height of the boundary wall or fencing should normally be restricted to 1.35m (4' 6") as desired by Kendriya Vidyalaya Sangathan vide their letter No.6-12/86-KVS(L&B) (WK-I) dated 21-10-1988 (Annexure V). Higher walls may be proposed with the approval of KVS where consiered necessary for security reasons;

(p) Based on the preliminary drawings approved by the KVS, the Railway should make a presentation of their proposal along with the planning and architectural details, for the approval of the Board;

(q) 21 Units of staff quarters (Type I-4, Type II-8, Type III-8 and Type IV-1) are normally required to be provided, at the time of establishing the Kendirya Vidyalaya, upto 12th standard, with a total of 36 sections, when the number of lcasses is less, the requirements will correspondingly be reduced, and the construction of additional quarters taken up in phases, as the school expands. The plinth area for these

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quarters should be regulated in terms of Board's letter No.74/W-II/21/46 dated 27-10-1975 (Annexure VI). The site plan, alongwith a line diagram for each type of quarters, should accompany the estimate;

(r) Estimates shold be prepared separately for the school building and the staff quarters, so that any deficiency in one does not delay approval of the other. The building estimates should include the cost of internal services. The cost of external services and site development work should be separately furnished. While preparing teh estimates, the economy instructions issued by KVS vide their letter No.6-10/87-KVS(L&B) dated 15-4-1987 (Annexure-VII) may be kept in view. The detailed estimates should invariably be accompanied by the "Abstract of Estimate" on the format enclosed (Annexure VIII). As a rough guide, the total estimated cost for a Type 'B" school building would be about Rs.1 Crore. The estimates should be properly checked and signed by the competent Railway authority before submission to KVS.


9.7 Progress Report:

As soon as approval for a particular work is issued by KVS, the first instalment of funds would be placed at the disposal of the Railways for starting the work. Further funds would be released by KVS in instalments, as the work progresses and the payments already made are accounted for. It is, essential, therefore, that the progress report on the prescribed proforma (Annexure IX) should be furnished to the Sangathan at the end of every month so as to reach them by the 10th of the following month, alongwith a demand for the additional funds required.

9.8 Handing over of buildings:

10.3 Non-Railway Schools in Railway colonies:

Education being primarily a State subject, privately managed schools functioning in Railway colonies should not ordinarily be taken over by Railway Administrations.

10.4 Wherever the need for additional school is felt by Railway staff, such schools should as far as possible be organied and managed by Railwaymen themselves and for this purpose Railway Administrations may render suitable assistance to the managements. The nature of assistance to such schools may be as under:

(i) Non-recurring expenditure:

c) In respect of such schools as have been functioning satisfactorily and are fairly well established, any proposal to expand the existing school buildings or constructing new ones, the agencies may be asked to raise some portion of the sum required for the purpose, so that they may have a financial stake in the venture, financial assistance from the Railway being in the nature of subsidy. Railway land and buildings where it can be spared, may be leaased on nominal license fees. No compensation will be payable for any structure erected by the license on the land if the Railway terminates the license.

d) Furniture and equipment may also be purchased from Railway Revenuews and donated to the privately managed schools run by the Railwaymen. The expenditure to be incurred may be equal to the amount proposed to be spent by the school for this purpose subject to the condition that it does not exceed 50%, the amount that would have been spent by the Railway if the school had been a Railway school.


10.3 Recurring expenditure

Some of the privately managed schools functoning in Railway colonies were unable to balance their budget and to run without grant-in-aid from Railway revenuews. As closure of such school was likely to affect adversely the education of the children/ wards of Railway

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employees, the General Managers are authorised to sanction recurring adhoc grant on the basis of average loss per child (including the children/wards of Railway employees) or the amount at the rate of Rs.8, Rs.12 and Rs.16 per child per month respectively for Primary/Middle/High & Higher Secondary Classes whichever is less.


10.4 For non-recurring/recurring grants from Railway revenues, the privately managed school should fulfil the following conditions:-

(i) To qualify for a grant, a school must have at least 1/3 of its pupils or 100 pupils, whichever is less from amongst children and wards of Railway employees;

(vii) The school should be one that is fully recognised for all purposes by the State Government concerned in accordance with their Education Code and should be in receipt of the full grant-in-aid as admissible under the Education Code;

(viii) A grant has to be sanctioned only to such schools as are not able to balance their budget;

(ix) The amount of grant-in-aid may be fixed on adhoc manner but should in no circumstances exceed the amount due on the basis of average "loss" per child (including both children of Railway employees and their wards) nor should it exceed Rs.8, Rs.12 and Rs.16 per pupil per month respectively for Primary, Middle and High/Higher Secondary classes;

(x) The sanction should be on an annual basis and no element of non-recurring cost should be allowed.

10.6 Railway Board's prior approval for giving financial assitance to privately managed schools should be obtained in all cases except those, covered by Board's letter dated 17-10-56. The grant in aid to privately managed schools shall be subject to the fulfillment of following conditions:-

(i) The Railway administration should be represented on the Managing Committee of each school run by Railwaymen and as far as possible, a Railway official should be the Chairman of the Managing Committee, subject to the rules, if any, form by the Education Department of the State Government in this regard,

(vi) In sanctioning the grants the Railway administration should indicate the school authorities the conditions stipulated in para 2071-GI for conducting checks as and when necessary.

(vii) These schools should be regularly visited/inspected by the Education Officer/ Railway officials on the same lines as the Railway managed schools and be shortcomings reported by these officials should be brought to the notice of the Managing Committee of the schools so that these could be removed. In the event of the Managing Committee not being amenable to the advice of the Railway Administration in the affairs of the school, it shall be open to the Administration to with-hold temporarily or permanently all subsidies, grants and aids.


12. With a view to improve the facilities and the standard of education in Railway schools, a One Man Committee was set up in 1986 under the Chairmanship of Shri Avtar Sing Rikhi.

The Committee's recommendation on varioius aspects of education in Railway schools were considered by the Board and adopted, wehrever feasible. A summary of the recommendations and the decisions of the Board are contained in the Annexure to the Board's letter No.E(W)87/ED-1/5 dated 17-8-1987 (Annex E)

Apart from these measures, the following decisions have also been taken by the Board to improve the functioning of Railway schools.

12.1 Implementation of "Operation Black Board" Scheme launched by the Dept. of Education in all the Primary and Austerity Type Primary (ATP) Schools on the Railways. This involves provision of certain basic minimum facilities in these schools.

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(Board's letter No.E(W)87/ED-1/5 Pt.III dated 12-1-88, D.O. letter No.E(W)88/ED-1/12/Vol.I dated 5-7-89)

12.2 With a view to enable the schools to have assured funds for planning and augmenting the libraries, the following amounts should be earmarked at the beginning of the financial year for school libraries:-

(b) ATP Schools:-(i) Schools with strength of students over

50 but less than 100Rs.1000/- p.a. per school

(ii) Schools with strength of students over 100 but less than 200


(iii) Schools with strength of students over 200


(b) Primary Schools Rs.3000/- p.a. per school

(c) Middle Schools Rs.5000/- p.a. per school

(d) High Schools Rs.10,000/- p.a. per school

(e) Higher Secondary Schools/ Rs.15,000/- p.a. per schoolInter Colleges

(Board's letter No.E(W)98ED2-10 dated 7-6-1999)

In respect of schools which do not have a separate post of Librarian, the Library should be maintained by a suitable teacher, who may be granted special pay at the following rates.

Type of Schools Revised rate of spl. Pay

(b) ATP Schools (with more than 50 student)and primary shools Rs.100/- p.m.

(b) Middle Schools Rs.150/- p.m.

(c) High Schools/Higher Secondary Schools/Inter colleges Rs.200/- p.m.

(Board's letter No.E(W)88ED1-9 dated 12-10-88, E(P&A)I99SP-1/Genl.1 dated 22-7-99)

Detailed guidelines exist for strengthening the school libraries by stocking them with the relevant Text Books, reference books newspapers/magazines etc. and for making them effective in creating awareness and interest among the students.

(Board's letter No.E(W)88ED1-9 dated 5-7-88, 8-7-88, 17-8-89, 14-2-90, 12-3-90)

It has been decided that the in-service training programme of Railway school teachers may be managed by Zonal Railway themselves with the help of National Council of Education Research and Training and its Regional Institute of Education at Ajmer, Bhopal, Bhubaneshwar, Mysore as well as Regional In-service Training and Extension Centre, Bangalroe and North East Regional Institute of Education, Shillong and State Councils of Educational Research and Training. The Kendriya Vidyalaya Sangathan and other institutes of repute may also be approached. The Railways may also think of cultivating a cadre of resource persons by sending young and capable PGTs for Resource Persons Training who in turn can train the TGTs etc. in the Railway schools, which will in the long run obviate the need to approach the Training Centres outside Railways. The Zonal Railway have also been authorised to incur expenditure and make payments for arranging training.

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(D.O. letter No.E(W)97ED2-97 dated 21-8-98 and 9-11-99)

12.3 Detailed guidelines have also been issued on various aspects of education in Railway schools like academic results, training of teachers, school environment, student-teacher ratio etc.

12.4 General Managers may depute teachers to In-service training in NCERT Regional Institute of Education and SCERT etc.

(D.O. letter No.E(W)89ED1-11 dated 20-11-89 and letter No.E(W)97/ED-2/9 dated 9-11-1999)

12. IMPROVEMENT IN RAILWAY SCHOOLS

Detailed guidelines have been isued to effect improvement in Railway schools by way of repair buildings, institutional support, ensuring recognition by the State Education Departments, spreading the awareness for aesthetic surroundings and horticulture activities, Stress has also been laid on regular inspections of Railway schools by GM, DRM and the Committee of DPO, DEN and DAO. The advisability of closure of uneconomical ATP schools on Railways and securing Grants-in-aid for Railway schools from State Governments has also been highlighted.

(D.O. No.E(W)98ED2-7 dated 18-2-99 and letter dated 17-5-99)

13. SCHEME OF ANNUAL AWARDS

With a view to improve the quality of education in Railway Schools by generating a spirit of competition amongst Railway Schools and providing incentives to the Principals/Headmasters/Teachers/Students for achieving excellence, a scheme or annual awards from the academic year 1999-2000 has been introduced as per following details:-

Zonal Level Railway Board Level(i) Best Teacher Rs.4000/- Rs.5000/-(ii) Best Student Rs.3000/- Rs.4000/-(viii) Principal/Headmaster of Rs.45

Best School13.2 Criterion for selection will be:

Best Teacher Effectiveness of teaching, dedication to work, leadership qualities for inspiring students and promotion of extra curricular activities

Best Students On the basis of marks obtained in Public Examination

Best School Academic performance reflected through pass percentage, distinctions, 1st divisions in Public Exam and local exams (Weightage 50%), achievement in games and sports (20%), literary and cultural activities (20%), Scouts and Guides (10%).

Best Principal/ Headmaster

Incumbent of School adjudged best

From amongst the Best Teacher/Student/School/Principal/Headmasters by the individual Railway Units, Railway Board will select the best for award at Board's level. The awards will be given during Railway Week Celebrations.


(d) The consolidation made in the Master Circular should be construed only as a key to the original circular and not as substitution. In case of any doubt, the original circular(s) referred to in the Master Circular will be relied upon as authority.

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(e) It should be noted that orders/instructions issued under the variouis circulars have only prospective effect from the date of issue of the relevant original letter(s), unless specifically stated otherwise in the concerned letter. Hence, for dealing with old cases, the instructions in force at the relevant time have to be referred.

(f) Though all efforts have been taken to include all the relevant circulars on the subject, if any circular which has not been superseded happens to be omitted, the circular which has been omitted through oversight will still hold the field. Anyone coming across such circular may bring it to the notice of the Railway Board for suitable action for issuing a supplementary circular.

SERIAL CIRCULAR No. 179 /2001Circular letter No.P(R)227/XII dated 3.10.2001

Copy of Board’s letter No. E[D&A]/2001/RG6-5 dated 30-7-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[D&A]2001/RG6-5 dated 30-7-2001 (RBE No.146/2001).

Sub: Revision of penalties under RS(D&A) Rules, 1968.…..

One of the points raised for discussion in the last PNM/NFIR meeting is that, in some of the cases where the Vigilance Organization forward a disciplinary case to the Revising Authority for consideration of revision of the penalty imposed on the charged official, a specific penalty that should be awarded is also suggested.

The Board have examined the matter in the context of above and it is clarified that disciplinary proceedings being quasi-judicial, it will not be proper to suggest any specific penalty to Revisionary Authority by any other Authority.

This may be brought to the notice of all concerned for compliance.

SERIAL CIRCULAR No. 180 /2001Circular letter No.P[R]563/III DATED 5-10-2001

Copy of Board’s letter No. E[NG)I-2000/PM2/12 dated 21-8-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 20.8.93, 11.6.97 and 8.4.99 quoted therein were circulated as S.C.Nos.90/93, 105/97, 105/99 respectively.

Copy of Board’s letter No.E(NG)I/2000/PM2/12 dated 21.8.2001 (RBE No.165/2001.

Sub: Scheme of General Department Competitive Examination (GDCE) for filling up 25% of direct recruitment quota posts in Group “C” categories – widening the scope and relaxation of upper age limit for.

…..In terms of this Ministry’s letter No.E(NG)I-92/PM2/16 dated 20.8.93, the scheme of General

Department Competitive Examination (GDCE) was introduced to fill up 25% of the net direct recruitment quota vacancies (for which indents are otherwise required to be placed on RRBs) in certain Group “C” categories of staff mentioned in para 2(i) thereof. The maximum age limit for appearing in the GDCE is 40 years for General candidates, 43 years for OBC and 45 years for SC/ST candidates. The scheme which was initially introduced for a period of one year has been extended from time to time and is at present current upto 31.12.2001.

1.1 The scope of GDCE was further widened vide this Ministry’s letter No.E(NG)I-92/PM2/16/Vol.III dated 11.6.97 and 8.4.99 by including the categories of Technical

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Supervisors in grade Rs.5000-8000, for recruitment to which the minimum qualification of Diploma in Engineering in the relevant field has been prescribed.

1.2 With the introduction of new technologies in various Departments and also changes in the operational procedures, surplus pockets are getting generated in almost all the Deptts. In order to provide for greater flexibility in re-deployment of surplus staff and also to take care of promotional aspirations of better qualified staff, the question of widening the scope of GDCE and of some relaxation of upper age limit for appearing in the GDCE have been considered by the Ministry of Railways and it has been decided:

(iii) That the scope of GDCE may be widened to include all those categories, except the categories of Law Assistants and Catering Supervisors grade Rs.3200-4900 and the Accounts cadres, which are having a direct recruitment quota of 25% or more.

(iv) to relax the age limit for candidates appearing in the GDCE from the existing 40 years to 42 years for General candidates 43 years to 45 years for OBCs and 45 years to 47 years for SC/ST candidates; and

iii) that GDCE should be conducted by the relevant Railway Recruitment Boards alongwith direct recruitment examination conducted for the same category by RRB with a separate merit list of GDCE candidates.

2. Any on going selection by the Railway against GDCE quota for which written examination has already been held may be allowed to continue as per earlier instructions on the subject. Any other selection under the scheme of GDCE which has been initiated but has not reached the stage of written examination may now be processed in accordance with the revised instructions contained in this letter.

3. The introductions contained in para-2 above will be in force up to March 2005, after which the position will be reviewed. Accordingly, the currency of the scheme stands extended upto 31.3.2005 on the existing terms and conditions as modified above.

SERIAL CIRCULAR No. 181 /2001Circular letter No. P( R) 605/IV dated 5.10.2001

In departmental selections, errors are committed in regard to calling the SC/ST candidates for viva-voce and their empanelment in Safety and Non-safety posts.

The following instructions are, therefore, recapitulated for information, guidance and strict compliance:

III. PROCEDURE FOR CALLING FOR VIVA VOCE:

iv) The scheme of adding marks for seniority (on notional basis) for deciding the eligibility to be called for Viva-Voce is to be adopted for both ‘Safety’ and ‘Non-Safety’ posts. This scheme is to be adopted irrespective of the number of candidates qualified by securing 60% i.e., 21 out of 35 in the Written Examination.

v) If the selection is to the post not involving safety aspect and if there is requirement for SC/ST, all the SC/ST candidates who secured 10 out of 35 in the written examination are to be called for viva-voce, irrespective of the number of SC/ST employees who qualified for viva-voce either by securing 21 out of 35 or by securing 30 or more out of 50 marks after adding notional seniority marks.

vi) There is no relaxation of marks for SC/ST employees at the stage of calling for viva-voce, in respect of posts involving safety aspect.

IV. PROCEDURE FOR EMPANELMENT

Safety Post:vi) Those who have secured 60% in professional ability (30 out of 50) and 60% in total

will be empanelled first.

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vii) If sufficient number is not forthcoming as per (i), then those SC/ST employees who get 60% marks in professional ability and 60% excluding marks for seniority (51 out of 85) will be empanelled.

Non-Safety Postvi) 60% in professional ability and in totalvii) 60% in professional ability and 60% in total excluding seniority marks, i.e. 51 out of

85, if sufficient number is not coming as per (i)viii) 50% in professional ability and 50% in total, if sufficient number is not coming as per

(i) & (ii) ix) 50% in professional ability and 50% in total excluding marks for seniority i.e 42.5 out of 85, if sufficient number is not coming as per (i), (ii) & (iii).

x) If sufficient number of SC/ST employees are not forthcoming as per the order from (i) to

(iv) above, then such of those SC/ST employees who secure 20% under each heading will be recommended for adhoc promotion against the reserved points and imparting in-service training for 6 months.

The criteria for choosing the best among the failed is based upon the total marks secured by SC/ST employees.

As regards inter-se position amongst those who qualify on general standard vis-à-vis relaxed standard, the extant orders issued vide Serial Circular Nos. 93/92 and 62/2000 are to be followed.

SERIAL CIRCULAR NO. 182 /2001.Circular letter No. P(R)473/IV dated 5-10-2001

Copy of Board's letter No.E(W)97PS5-1/Misc dated 30.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(W)/97/PS5-1/Misc dated 30.7.2001

Sub: Lien of those staff with more than 3 years continuous Railway Service and get appointed on High Courts.

Ref: RDSO’s letter No.Pass/PR dated 22.5.2001.…..

RDSO has sought clarification as to whether lien should be maintained on the Railways for 2 years of those Railway servants with more than 3 years Railway service who get appointed in the High Courts, for the purpose of item (iv)(viii) under Schedule II of Railway Servants (Pass) Rules, 1986 (2nd

Edition, 1993).

The sources of power of appointment of the staff of High Courts and the employees of Central Government are different. Hence, the High Court cannot be considered as a Central Government office for the purpose of grant of privilege pass and PTOs to the staff appointed in the High Courts under the provisions of the Railway Servants (Pass) Rules, 1986.

This issues in consultation with the Legal Adviser, Ministry of Railways.


Copy of Board's letter No. 98/Sec(Spl)6/33/Pt dated 19.7.2001 is forwarded for information, guidance and necessary action. Board's letter dated 19-6-2000 quoted therein was circulated as Serial Circular No. 152/2000.

Copy of Boards letter No. 98/Sec(Spl)/6/33 Pt dated 19.7.2001 (RBE No.--)

Sub: Recruitment of Sports Persons in Group –C posts Against Sports Quota in RPF.…..

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The question of recruitment of sports persons in Group – C category against sports quota in RPF has been under consideration in Board’s office for quite sometime. Now after detailed examination of the proposal, it has been decided to make recruitment of sports persons in Group – C category against sports quota in RPF.

Such recruitment will be done initially in three disciplines i.e. athletics, volleyball and wrestling only.

Recruitment in Group C posts will be as under:-xii) Constable in scale Rs.3050-4590.xiii) Sub-Inspector in scale Rs.5500-9000.xiv) Total sports quota per financial year will be 36 out of which 18 posts will be

filled by Talent Scouting and the remaining 18 posts through open advertisement as per the sports recruitment policy enunciated in Board’s letter No.E(Sports)/2000/Policy/2 dated 19.6.2000.

xv) Post of Constable (Rs.3050-4590) will be filled through open advertisement and talent scouting, whereas Sub-Inspectors (Rs.550-9000) will be only through Talent Scouting. The minimum norms for recruitment of sports persons against sports quota, procedure for recruitment, fixation of pay, incentive and out of turn promotion will be as per the guidelines issued vide Board’s letter No.E(Sports) 2000/Policy-2 dated 19.6.2000.

xvi) Trial Committee for recruitment in Sub-Inspector grade will consist of three SAG Officers (i.e. IG/DIG) and one sports officer/coach as the case may be, to be nominated by DG/RPF, on the recommendation of RSPB. The Trial Committee for Constable will consist of three Senior Scale Officers (Commandants/RPF) and one Sports Officer/Coach, as the case may be, to be nominated by DG/RPF, on the recommendation of RSPB.

xvii) The recruitment Committee and Trial Committee will be one and the composition will be as per Talent Scouting, mentioned above. These Committees will be nominated, with the approval of DG/RPF.

xviii) Recruitment of Sports persons as Sub-Inspector in scale Rs. 5500-9000 through Talent Scouting may be routed through RSPB, before obtaining the approval of DG/RPF.

xix) Recruitment, Posting etc. will be controlled by DG/RPF.xx) Earmarking of posts for recruitment of sports persons in RPF annually

railway-wise in team events including position-wise may be done in consultation with RSPB.

xxi) The fourth member on the Committee for recruitment i.e. Sports Officer or Coach may be nominated by DG/RPF on the recommendation of RSPB.

xxii) All other conditions and norms contained in Board’s letter dated 19.06.2000 will remain the same for recruitment of Sports persons in RPF.

SERIAL CIRCULAR NO. 184 / 2001Circular letter No.P(R)54/III dated 5-10-2001

Copy of Board's letter No.E(P&A)II-97/HRA/19 dated 6.8.2001 is forwarded for information, guidance and necessary action. Board's letter dated 21.7.65(not 22.7.65) and 16.10.97 quoted therein were circulated under S.C.No.10/81 and 172/97 respectively.

Copy of Board's letter No.E(P&A)/II-57/HRA/19 dated 06.08.2001 (RBE No.151/2001).

Sub: Grant of Compensatory (City) Allowance and House Rent Allowance to Railway employees - Clarification regarding Protection clause.

…..Reference Board's letter No.PC-V/97/I/7/13 dated 16.10.97 vide which various cities/towns

had been reclassified on the basis of the recommendations of the 5th Central Pay Commission for the purpose of grant of HRA/CCA to the Railway employees. A protection clause was incorporated therein vide para-3 regarding such re-classification which provided that the cities/towns which have been placed in a lower classification as compared to their existing classification shall continue to retain the existing classification until further orders for the purpose of grant of Compensatory (City) Allowance and House Rent Allowance.

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The protected classification and the rates of HRA/CCA of the city are applicable within the limits of the municipality area or Urban Agglomeration. If it exists. However, the Railway employees whose place of duty is within the proximity of a distance of 8 k.m. from the periphery of the municipal limits of the qualified city have also been allowed Compensatory (City) Allowance and House Rent Allowance at the rates admissible in that qualified city on the basis of dependency certificate issued by the District Collector/Deputy Commissioner.

Therefore, such areas falling within 8 k.m. of the qualified city are also getting HRA/CCA of that qualified city for which initial sanction is issued by this Ministry under Rule 1705 RII/1987 Edition (Para 2 of Board's letter No.PC-65/HRA-1/3 dated 21.7.1965). It has now been decided that for the areas where such sanctions had already been issued or given effect from a date prior to 1.8.1997, the date the re-classification orders came into effect, these areas shall continue to get the benefit as granted under the protection clause. However, such protection will not be applicable in the areas for which such sanction have been issued or given effect from/after 1.8.1997. In such cases House Rent Allowance with reference to actual classification admissible may be allowed.


SERIAL CIRCULAR No.185 /2001Circular letter No.P(R)186 dated 5.10.2001

Copy of Board’s letter No. E[NG]I-2001/CN5/1 dated 23-8-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[NG]I-2001/CN5/1 dated 23-8-2001 [R.B.E. No.170/01]

Sub: Rules regarding confirmation on non-gazetted Staff – Issue of order of confirmation.***

In terms of Para 112, Section ‘F’ Chapter I of Indian Railway Establishment Manual Vol.I, [1989] based on the instructions contained in this Ministry's letter No. E[NG]I-88/CN5/2 dated 20-11-89 a probation period of two years has been prescribed in all recruitment grades on satisfactory completion of which a specific order of confirmation is required to be issued.

2. The AIRF have raised a demand in the PNM that an employee should be confirmed on completion of two years of service/probation period and order of confirmation made available to him.

3. As the Railways are aware the confirmation is now a one-time affair in the career of a Railway servant to be done at entry level on satisfactory completion of the probation period. The procedure is relatively simple as compared to the one in vogue earlier when confirmation was linked with the availability of permanent post and was required to be done in each grade. The entire process of confirmation should not, therefore, take more than three months and in any case, if the number of employees involved is large, more than six months. The Board, therefore, desire that the appointing authority should assess the performance of the employee during probation by going through the confidential reports, if maintained, otherwise the working reports immediately on completion of probation and the whole procedure including obtaining vigilance clearance, issue of formal orders, if the competent authority has come to the conclusion that the employee has satisfactorily completed the period of probation, should be completed within a maximum period of six months. A copy of the order issued should be endorsed to the employee concerned.

SERIAL CIRCULAR No. 186 /2001Circular Letter No. P[R]473/IV DATED 5-10-2001


Copy of Board’s letter No. E[W]96 PS5-1/30 dated 17-8-2001 [R.B.E. No. 168/2001]

Sub: Age limit for provision of Guardian in the School Pass in respect of sons of Railway employees.

****

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It has come to the notice of Board that age limit for provision of Guardian in the School Pass in favour of son of Railway employee has been indicated as 15 years against item 7, under Annexure ‘C’ of Railway Servants (Pass) Rules, 1986 [2nd Edition, 1993]. This is logically a printing mistake when read with item (iii) under Schedule III – School Pass, in which it has been indicated as 18 years. It has, therefore, been decided to rectify the mistake by substituting item 7 under Annexure – ‘C’ as under:

“Issue of passes for ‘Guardian’ on school account, when the son is aged 18 years or above.”

2. In view of above, Railway Servants [Pass] Rules, 1986 [2nd Edition, 1993] is amended as per Advance Correction Slip No. 36 enclosed.

3. In all other respects Railway Servants [Pass ] Rules will apply.


Advance Correction Slip No.36 to Railway Servants (Pass)40. Rules,1986 (2 nd Edition,1993)

Item 7 under Annexure ‘C’ of Railway Servants(Pass) Rules,1986,(Second Edition,1993), may be substituted as under:

“Issue of Passes for ‘Guardian’ on school account when the son is aged 18 years or above”

(Authority: Railway Board’s letter No.E(W)96PS5-1/30 dt.17.08.2001)


Circular letter No. P(R) 39/IV dated 18-10-2001

Copy of Board’s letter No.E(MPP)/2000/1/11/Pt dated 18.7.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(MPP)/2000/1/11/Pt dated 18.7.2001 (RBE No.140/2001).

Sub: Rightsizing Indian Railways.Ref: Board(MS) DO letter even number dated 4.1.2001 to all GMs.

…..Kindly refer Board's letter of even number dated 11.8.2000 advising therein control on annual

"Intake" of staff in various Departments in the Zonal Railways/Units with the objective of rightsizing the manpower strength of Indian Railways.

2. During interactions with the Zonal Railways and Staff Federations at various levels/during formal meetings, some doubts about the interpretation of the provisions of the above letter have been expressed. The clarification issued vide Board(MS)'s D.O. of even number dated 4.1.2001 is reproduced below with further amplifications:

1 Annual intake levels have been fixed Department-wise and not division/ Unit-wise.

2.2 The intake has to be calculated as specified percentage of Men on Roll at the beginning of the year and not on the sanctioned strength of the concerned Department.

Annual intake as percentage of Men on Roll (MoR) in any Department of Zonal Railways/Units/Division has to be taken as total annual intake for that Department of the unit/etc. for all categories/Groups of staff in the Department. Within the overall ceiling, the percentage intake in different categories/Groups of staff can be adjusted. Similarly, inter- divisional/units adjustment is possible in any department within the Overall ceiling for the Zonal Railways within the power of GMs. Keeping in view special conditions prevalent in certain areas. In terms of para (e) of the instructions issued vide Board's letter of even number dated 11.8.2000, inter-zonal adjustment in a department is also possible with the approval of concerned Board Member within the ceiling of the overall intake for that department on all Indian Railway basis.

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Thus if the Departmental strength (MoR) in IR basis is 4 lakhs, then the annual intake @ 1% will be 4000, which stands distributed to Railways/units in proportion to their MoR down up to Division/units. However, within the above overall ceiling of annual intake in the Department, inter-zonal adjustments by the Board Member & inter- divisional adjustment by the GM can be done. After the level of annual intake in the department is decided in number, the PHOD/Branch Officer may decide the intake levels in various essential categories based on specific requirements.

It follows from the above that the intake into the non-core areas and such other areas where surpluses are likely to be generated in near future due to technological and other changes, should be avoided. The intake should normally be restricted to essential core areas only. Even in core areas, the provision of staff should be based on the Benchmarking of staff productivity with respect to other Units/Division/Railway i.e. gradually bringing the staff productivity in the concerned unit to the best in the class achieved elsewhere.

There are various non-core activities in Railway Workshops which need to be phased out and the staff rendered surplus in non-core/non-essential areas should be redeployed promptly after retraining before resorting to open market recruitment through RRB/etc. In this connection, instruction issued vide letter No.E(MPP)/99/1/75 dated 28.11.2000 on "Redeployment of Surplus Staff" may be followed.

Based on the data collected from the Railways on annual intake during 1993-98, it is seen that on an average the annual intake level was about 1.1% of the staff strength (about 17,500 per year consisting of about 8000 from RRBs, 8000 through compassionate appointments and balance from other sources). While Railways have been able to manage with 1.1.% of the MoR as annual intake including compassionate appointments in last 7 to 8 years, the annual intake permitted vide circular date 11.8.2000 is higher than the level being maintained so far.

There is no ban on compassionate appointments. While the compassionate appointments made against essential posts will be in addition to the percentage intake permitted for the Department, the compassionate appointments done against non-essential categories will be counted against the percentage intake (say 1%) allowed for the department in a Railway.

Intake of staff against the new assets created during the years as per para(c) of the Instructions dated 11.8.2000 will also be in addition to the percentage intake for the department.

Special Recruitment Drive for SC/ST will be counted against percentage Intake allowed for the department in a railway.

No category of staff/department/unit is exempted from the purview of rightsizing.

It may be noted that para 2.1 and 2.3 above will not apply to PUs since, as per item (b) of letter of even number dated 11.8.2000, the annual intake for PUs has been fixed Unit-wise at 0.5% of the Men on Roll in the PU as a whole and not department-wise.

CPOs are directed to monitor the levels of intake in various departments in their Railway/Units periodically to ensure that these do not exceed the levels permitted as per the instructions dated 11.8.2000. It is imperative that along with the monitoring of intake level, the redeployment of surplus staff and phasing out of non-core/non-essential activities are also monitored periodically.

This disposes of CME/NR's D.O.letter No.141-M/TNA/MPP/TC-Pt.V G dated 14.2.2001 and RDSO's letter No. E I/MPP/Staff. Dated 15.3.2001.

Copy of Board's letter No. 94/TC/[RCT}/2-2/Part dated 26-6-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 94/TC/[RCT}/2-2/Part dated 26-6-2001 addressed to The Registrar, RCT, 2-Rajpur Road, Delhi, copied to GM(P) All Zonal Railways.

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Please find enclosed herewith a copy of the Gazette of India, published under GSR 386 (E) dated 25th May, 2001 regarding revision of pension of Chairman, Railway Claims Tribunal for information & necessary action.

SERIAL CIRCULAR No. 188 /2001Circular letter No.P(R)481/VI dated 18.10.2001

Copy of Board’s letter No.F(E)/II/2001/Misc/2/FOP dated 17.8.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 27.9.99 and quoted therein was circulated as S.C.No.274/99.

Copy of Board’s letter No.F(E)/II/2001/Misc/2/FOP dated 17.8.2001 (RBE No.156/2001).

Sub: Minimum benefit on promotion – recommendation of the Vth Pay Commission. …..

It has come to notice that fixation of pay in certain cases of promotion to next higher grade is not being done correctly where minimum benefit of Rs.100/- is required to be given as per instructions issued vide Board’s letter No.F(E)/II/99/FR/I/I dated 27.9.99.

Instructions are very clear that on promotion, initial pay in the time scale of the higher post be fixed at the stage next above the notional pay arrived at by increasing the pay in the lower post held on regular basis by one increment at the stage on which such increment accrues or by Rs.100/- whichever is more. An illustration is given below:

Pay being drawn in lower grade Rs.3105 (in scale Rs.2650-4000 (RSRP)Notional increment in lower grade Rs. 65Notional pay Rs.3165Next stage in higher grade Rs.3200

Since the total benefit is less than Rs.100/- (Rs.3200-3105= Rs.95) the following illustration would apply in such a case.

Pay being drawn in lower grade Rs.3105 (in scale Rs.2650-4000 (RSRP)Add Rs.100/- instead ofNotional increment in lower grade Rs. 100

Rs.3205Next stage in higher grade is= Rs.3240

Thus pay will be fixed at Rs.3240/- which is the available stage in promotional grade. This may be brought to the notice of all concerned so that wrong fixation of pay on promotion is avoided.

This also disposes of Central Railway’s reference No. HPB/PC-V/R-IV dated 10-7-2001.

SERIAL CIRCULAR No. 189 /2001Circular Letter No. P[R]481/VI DATED 18-10-2001

Copy of Board’s letter No.E(P&A)/II/2001/PP/7 dated 2.8.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 24.1.97 quoted therein was circulated as S.C.No.51/97 dated 12.3.97.

Copy of Board’s letter No.E(P&A)/II/2001/PP/7 dated 2.8.2001 (RBE No.147/2001).

Sub: Fixation of pay of State Government employees on appointment to posts under the Administrative control of Ministry of Railways.

…..The method of fixation of pay of State Government servants on appointment to posts under

the administrative control of Ministry of Railways has been spelt out in Board’s letter

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No.(EP&A)/II/96/PP/3 dated 24.1.1997. The question of fixation of pay in their cases consequent upon revision of pay scales on acceptance of the recommendations of the V Central Pay Commission has been considered by the Government and the President is pleased to decide that in the cases of State Government employees appointed to a post under the administrative control of the Ministry of Railways on or after 1.1.1996, pay will be fixed in the following manner.

d) Where the State Government have revised the pay scale of their employees on the pattern of V Central Pay Commission at the CPI 1510 w.e.f. 1.1.1996. the pay of these State Government employees on their appointment to posts under the administrative control of Ministry of Railways would be fixed directly under normal rules i.e. Rule 1313 (FR 22(1)(a)(2))R.II/1987 edition or Rule 1313 (FR 22.1(a)(I))-R.II/1987 edition, as the case may be.

e) Where the State Government have revised the pay scales of their employees after 1.1.1996 beyond CPI 1510, basic pay of the employees is to be determined first in the Railway scale by reducing the element of DA, ADA, IR etc. granted by the State Government after 1.1.1996 (beyond CPI 1510) and thereafter the pay would be fixed under normal rules i.e. Rule 1313 (FR 22(I)(a)(1))-R.II/1987 edition or Rule 1313 (FR 22(I)(a)(2))-R.II/1987 edition, as the case may be.

f) Where the State Government have either not revised or revised the pay scale of their employees on or after 1.1.1996 below CPI 1510 basic pay of these employees shall be determined first in the Railway scale, by adding the element of DA,ADA upto CPI 1510 granted by the State Government and thereafter their pay would be fixed under the normal rules.

2. These orders are applicable to the State Government employees appointed to a post under the administrative control of the Ministry of Railways on or after 1.1.1996.


SERIAL CIRCULAR No. 190 /2001Circular letter No. P(R)563/I dated 18-10-2001

Copy of Board's letter No.E(NG)II/2001/RR-1/6 dated 20.8.2001 addressed to Chairman/RRB copied to GMs/IRs is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)II/2001/RR-1/6 dated 20.8.2001 addressed to Chairman/RRB copied to GMs/IR.

(RBE No. 162/2001)

Sub: Minimum recruitment qualification - candidates with higher qualifications.

…..Please refer to your office letter No. RRB/SC/REC/201/Vol.IV dated 28.5.2001, seeking

clarification as to whether the candidates with higher, qualification such as BE, B.Tech etc. are eligible for the posts of J.E.II (for which Diploma in Engineering is the minimum qualification).

The matter has been considered by the Board and it has been decided that an Engineering Degree in the same branch will always be acceptable in lieu of Diploma in Engineering. However, Degrees and Diplomas are not acceptable in lieu of ITI, unless specifically stated as acceptable.


Copy of Board's letter No.E(GP)/82/2/92 dated 23.08.2001 dated 23.8.2001 is forwarding for information, guidance and necessary action. Board's letter dated 29.6.99 and quoted there was circulated as S.C.No.

Copy of Board's letter No.E(GP)/82/2/92 dated 23.8.2001 (RBE No.171/2001)

Sub: Filling up of the vacancies of Group "B" post AEN(Horticulture) and Sr.Scale posts of DEN (Horticulture).

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Ref: Railway Board's letter of even number dated 29.6.99.…..

The question of method of filling up the ex-cadre post of AEN(Horticulture) has been re-examined by the board and it has been decided that, in supersession of the instructions contained in Railway Board's letter of even number dated 29.6.99, vacancies in the above post maybe filled by selection, from amongst the non-ministerial Group "C" staff of Civil Engineering Department, who satisfy the following condition of eligibility:

(iii) A Degree or Diploma in Horticulture or Degree in botany, and

(ii) acquired a minimum of five years experience in the field ofHorticulture, and

(iv) have rendered a minimum of 3 years non-fortuitous service inGroup "C" in grade the minimum of which is Rs.1400/-(in pre-revised scale of pay).

The selection will consist of written test, viva-voce and assessment of record of service. The scheme and process of assessment for this ex-cadre post of AEn (Horticulture) will be same as that prescribed for selection for promotion to regular Group "B" posts. However, there need not be any zone of consideration. All the eligible candidates, who apply and satisfy the eligibility conditions laid down in para-1 above may be considered for the ex-cadre post of AEN(Horticulture.).

The incumbents of the ex-cadre of AEN (Horticulture) will not be eligible for promotion to Group "A" /Junior scale of IRSE, the appointment as AEN (Hort) being an ex-cadre post. For further promotion to Group "A"/IRSE, they will have to get selected to the regular Group "B" post of AEN as per provisions of the statutory Recruitment Rules for the Group "B" post of AEN.

The ex-cadre AEn (Horticulture) and the non-ministerial Group "C' staff of Horticulture wing, will continue to be eligible for the regular Group "B" post of AEN as per the Recruitment Rules for the Group "B" post of AEN.

SERIAL CIRCULAR NO. 192/2001Circular letter No. P(R) 563/III dated 22-10-2001

Copy of Board's letter NoE(P&A)/1-2001/PS-5/PE-1 dated 20-8-2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter NoE(P&A)/1-2001/PS-5/PE-1 dated 20.8.2001 (RBE No.157/2001).

Sub: Qualification for Drawing teachers in Railway schools in Scale Rs.5500-9000 (RSRP).

Ref: Board's letter No.E(P&A)/1-87/PS-5/PE-9 dated 4-10-89 &8.3.90.

One of the Production Units had raised a doubt in respect of the qualifications required for recruitment of Drawing Teacher in Rs.1400-2600 (RPS)/Rs.5000-9000 (RSRP) in the Railway schools. After reviewing the matter, the Board have decided that the qualifications for recruitment of Trained Graduate Teacher (Drawing) will, henceforth, be as under:

2. M.A. Degree in Drawing & Painting/Fine Arts from a recognized University

OR

B.A.(Hons) in Art and Art Education

OR II Class Bachelor's Degree with Drawing & Painting/Fine Arts with Minimum 2 years full time

Diploma from a recognized Institution.

OR

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Higher Secondary/intermediate with minimum 4 years full time Diploma in Painting/Fine Arts or Part time Diploma of not less than 5 years duration.

2. Competence to teach through the medium/media as required

3. Desirable: At least 2 years Teachers Training Course from arecognized institution.

OR2 years' teaching experience in a recognized institution.

NOTE: The condition of II Class in Bachelor's Degree can be relaxed in respect of promotee candidates who have at least 5 years experience as Primary Teachers.

2. Amendment of IREM will follow.

ANNEXURE TO PERSONNEL BRANCH SERIAL CIRCULAR NO. 192/2001

Copy of Board’s letter No. E(P&A)I-87/PS-5/PE-9 dated 4-10-89 (RBE No. 252/89

Sub: Revision of qualifications of Teachers in Railway Schools.

The question of updating the qualifications in line with those prescribed by Kendriya Vidyalaya Sangathan and Delhi Administration for the following categories of Railway school teachers has been examined by the Board:4) Primary Teachers (Rs.1200-2040)5) T.G.T. (Rs. 1400-2600)6) P.G.T (Rs.1640-2900)

2. Accordingly, in modification of the earlier orders, insofar as the qualifications in respect of the above categories are concerned, the Ministry of Railways have decided that the qualifications as indicated in the Annexure to this letter will be applicable for promotion / recruitment to these categories . The qualifications prescribed are the same for both direct recruitment as well as promotion, except to the extent provided in the qualifications themselves. Also, preference may be given, in case of direct recruitment to candidates possessing qualifications higher than those prescribed for the post.

3. The above orders will take effect from the date of issue of this letter. Any selections already initiated would be conducted and finalised based on the notifications already issued.

ANNEXURE

QUALIFICATIONS FOR TEACHING POSTS IN RAILWAY SCHOOLSS.No.

Posts Minimum Qualifications

1 Primary Teachers (Rs.1200-2040)

4. Higher Secondary with JBT (2yrs) or equivalent. ORIntermediate with JBT (1 yr.) or its equivalent. ORSenior Secondary (Plus 2) examination with JBT (1 yr.) or its equivalent.

2. Trained Graduate Teachers (Rs.14,000-22,000)

1. IInd Class Bachelor’s degree with one of the following group of subjects: (V) Physics, Chemistry and one subject out of Maths/Botany/Zoology.(VI) Botany, Zoology and one subject out of Physics/Chemistry.(VII) English Literature/Hindi Literature/Sanskrit Literature.(VIII) Any two subjects out of English, Maths, Commerce, Economics, Geography, Pol.Science, History, Agriculture.2. University Degree/Diploma in education/teaching. OR4 yrs. Integrated degree course of Regional Colleges of Education of NCERT.5. Competence to teach through the medium/media as required. NOTE: The condition of II Class in Bachelor’s Degree can be relaxed in respect of promotee candidates who have atleast 5 years experience as Primary Teachers and also for candidates (both promotee and Direct

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Recruits) who have a Post Graduate Degree in any of the teaching subjects referred to in Para 1 above.

3 Post Graduate Teachers (Rs.1,640-2,900)

i) II Class Master’s Degree in any of any of the teaching subjects.ii) University Degree/Diploma in Education/Teaching. OR Integrated two year’s Post Graduate course of Regional Colleges of Education of NCERT.iv) Competence to teach through the medium/media, a required.Note: The condition of II class in Master’s Degree can be relaxed in respect of promotee candidates who have atleast 5 years experience as TGTs.

SERIAL CIRCULAR NO. 193/2001PAY COMMISSION CIRCULAR NO.

Circular letter No. P(PC)487/

Sub: Payment of Dearness Allowance to Railway Employees – Revised Rates effect from 01.07.2001.

…..A copy of Railway Board's letter No.PC-V/97/1/7/14 dated 24.09.2001, PC-V/320(RBE

No.193/2001) on the above subject is sent herewith for information guidance and necessary action.

Railway Board's letters mentioned therein were circulated as under:

Railway Board's letter No. and date This office letter No. & date

1.PC-V/97/1/7/14 dated 10.04.2001 P(PC)/487/V/97/DA dated 18.4.2001 (S.C.No.65/2001)

2.PC-V/97/1/7/14 dated 16.10.97 P(PC)/487/V/97/DA dated 17.10.97 (S.C.No.171/97).

Action should be taken to draw the revised rates of Dearness Allowance in the salary bill of the mechanised units of General Pay Roll, Running and Workshops for the month of October 2001 in respect of employees belonging to Group :A, "B", "C" and "D" .

DA Arrears: The bills for drawal of D.A. arrears payable from 01.07.2001 to 30.-9.2001 in respect of all the employees will draw in computer as hither to done consisting of 3 statements.

Viz. Statement No. I) Straight cases - Bills ii)Exception cases. iii) Transfer cases.

In respect of Statement No.(ii) and (iii) manual Bills are to be drawn.

As regards bills for drawal of Dearness Allowance arrears it will be drawn in computer wherever it is available and manual supplementary bills in respect of those units which are not computerised.

In respect of Gangmen pay roll DA arrears will be included in the pay bill and paid along with regular salary for September 2001.

CWM/LGDS to ensure payament of DA and arrears as indicated above to the staff of LGD, Workshops.

DRM/GTL to ensure payment of revised DA and arrears indicated above to the staff of GTL, UBL and Workshops of UBL and TPTY.

HONORARIUM

CPO's sanction is communicated to the drawal of D.A. arrears wherever bills made non-computerised and also manually and payment of honorarium to the staff at the prescribed rates as conveyed in this office circular letter No.P®/299/1 of 8.8.1988. The payment of honorarium to individual clerk should be processed only after they claim arrears in respect of all staff including those

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who have retired/died or demitted from service and a certificates to this effect should be obtained from each bill preparing clerk claiming honorarium. The honorarium should be claimed within 6 months from the date of issue of this letter.

The payment of honorarium may be arranged by the Division/Unit concerned with the due verification/concurrence of the Associated Accounts after obtaining Administrative sanction at the units level and there is no necessary for sending the proposal to Headquarters for this purpose.

Copy of Board's letter No.PC-V/97/1/7/14 dated 24.09.2001 (PC-V/320 RBE No.193/2001).

Sub: Payment of Dearness Allowance to Railway Employees -Revised Rates effect from -1.7.2001.

…..Reference to this Ministry's letter of even number dated 10.04.2001 (S.No.PC-V/303 RBE

no.71/2001) on the subject mentioned above. The President is pleased to decided that the Dearness Allowance payable to Railway employees with effect from 1st July 2001 shall stand modified as follows:

Date from which payable Rate of Dearness Allowance per month01.07.2001 45% of pay

The provisions contained in Paras-3 and 4 of this Ministry's letter No.PC-V/97/1/7/14 dated 16.10.1997 (S.No.PC-V/3, RBE no.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders.

The additional instalment of Dearness Allowance payable under these orders shall be paid in cash to all Railway employees.

The payment on account of Dearness Allowance involving fraction of 50 paise and above may be rounded off to be next higher rupee and the fractions of less than 50 paise may be ignored.

SERIAL CIRCULAR No.194/2001Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 12.10. 2001

Copy of Board’s letter No.F(E)III/2000/PN1/61 dated 23.8.2001 is published for information, guidance and necessary action. Board’s letters dated 5.6.98 23.12.98,15.99 and 14.11.2000 quoted therein were circulated as S.C.Nos. 152/98,16/99,26/99 and 235/2000 respectively.

Copy of Board’s letter No.F(E)III/2000/PN1/61 dated 23.8.2001(RBE No.174/2001) PC-V/317


…

In conrtinuation of Board’s letter of even number dated 14.11.2000 extending the date of submission of application for revision of pension/family pension of pre and post-1986 pensioners/family pensioners upto 31.3.2001. A copy of DOP &PW’s O.M.No.45/86/97- P&PW(A) Part III dated 18.7.2001 extending the date of submission of application further upto 31st December 2001 is circulated for information and guidance. These instructions will apply mutatis mutandis on the Railways also.

DOP&PW’s O.M.No.(1) 45/86/97-P&PW(A) Part IV dated 8.5.98, 30.11.98 and 17.12.1998 and O.M.No.45/86/97-P&PW(A) Part III dated 4.10.2000 were circulated/adopted on the Railways vide Board’s letter No.F(E)III/98/PN1/11 dated 5.6.98,23.12.98, F(E)III/98/PN1/29 dated 15.1.99 and letter of even number dated 14.11.2000 respectively

Copy of DOP &PW’s O.M.No.45/86/97- P&PW(A) Part III dated 18.7.2001

OFFICE MEMORANDUM

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…

The under signed is directed to refer to this Department’s OM of even No. dated 4.10.2000 extending the date of submission of applications for revision of pension/family pension of pre-1986 pension/family pensioners upto 31.3.2001. Representations have been received in this department for extending the date of submission of applications beyond 31.3.2001. The matter has been considered in this department and it has been decided to extend the date of submission of application for revision of pension/family pension in such cases upto 31.12.2001. However, Defence civilian pensioners will continue to be governed by orders issued by the Ministry of Defence.

2. Similarly it has also been decided to extend the date of submission of applications for revision of pension/family pension with reference to this department’s OM No.(!) 45/86/97-P&PW(A)-Part IV dated 8.5.1998 read with OM dated 30.11.1998 and dated 17.12.1998 for submission of applications by the pensioners covered under those OM upto 31.12.200

3. Ministry of Agriculture etc. are requested to bring the contents of these orders to the notice of heads of Departments/Controller of Accounts, Pay and Accounts Officer and atached and Subordinate Offices under them on top priority basis. All Pension Disbursing Authorities are also advised to prominently display these orders on their notice boards for the benefit of the pensioners/family pensioners.

SERIAL CIRCULAR NO. 195/2001Circular letter No.P(PC)/487/V/97/Pension/Vol.II dated 15.10.2001

Copy of Board’s letter No.F(E)III/99/PN1/20 dated 20.8.2001 (PC-V/315) is published for information, guidance and necessary action. Board’s letters dated 15.1.99 and 9.9.99 were circulated as SC.Nos 26/99 and 262/99 ,respectively.

Copy of Board’s letter No.F(E)III/99/PN1/20 dated 20.8.2001 (PC-V/315)(rbe No.160/2001)

Sub: Implementation of Governments decision on the recommendations of the Vth Central Pay Commission-Clarification regarding post/scale of pay held by the retired Government servant.

Ref: Board’s letters No.F(E)/III/98/PN1/29 dated 15.1.99 and No.F(E)III/99/PN1/20 dated 9.9.99

…

The decision of the President, in implementation of the recommendations of the Vth Central Pay Commission, circulated vide Board’s letter No.F(E)/III/98/PN1/29 dated 15.1.99, was based on the corresponding instructions contained in DOP&PW’s OM No.45/10/98-P&PW(A) dated 17 th

December,198, wherein it has been laid down that pension of all pensioners irrespectiveof the date of retirement shall not be less than 50% of the minimum pay in the revised scale of pay introduced w.e.f. 1.1.96 fro the post last held by the pensioner/deceased Railway servant. Similarly, w.e.f.1.1.96, family pension shall not be less than 30% of the minimum pay in the revised scale of pay introduced w.e.f. 1.1.96. It has also been clarified in para-3 of Board’s letter of even number dated 9.9.99, that pension/family pension of pre 1.1.96 retired officers/staff holding various categories of posts, at the time of their retirement/death while in service and were in receipt of pension/family pension as on 1.1.1996 should be revised to 50% and 30% respectively of the minimum of the higher replacement scales introduced w.e.f. 1.1.1996.

The actual connotation of the “post last held” by the pensioner at the timeof retirement/death while in service has now been clarified by the DOP&PW, which is the nodal department in all pensionary matters and empowered to give final interpretation to the rules and orders relating to such matters. Accordingly, it is hereby clarified that the sentence “pension of all pensioners irrespective of their date of retirement shall not be less than 50% of the minimum pay in the revised scale of pay w.e.f. 1.1.1996 of the post last held by the pensioner” wherever used in Board’s letters No. F(E)III/98/PN1/29 dated 15.1.99 , shall mean that “ pension of all pensioners irrespective of their date

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of retirement shall shall not be less than 50% of the minimum pay in the revised scale of pay w.e.f. 1.1.96 of the post last held by the pensioner” wherever used in Board’s letters No.F(E)III/98/PN1/29 dated 15.1.99 , shall mean that “pension of all pensioners irrespective of their date of retirement shall not be less than 50% of the minimum of the corresponding scale as on 1.1.96 of the scale of pay held by the pensioner at the time of retirement/death while in service. Similarly, w.e.f. 1.1.96, family pension shall not be less than 30% of the minimum of the corresponding scale as on 1.1.96 of the scale of pay held by the pensioner/deceased Railway servant.

In consequence of the above clarification, the provisions contained in Board’s letter of even number dated 9.9.99 now stand withdrawn and therefore, necessary action may be taken by the Heads of Office to update the pension/family pension of the concerned pre 1996. Pensioners/family pensioners with reference to the corresponding scales of pay, and not the higher replacement scales of pay , introduced w.e.f. 1.1.1996.

SERIAL CIRCULAR No. 196 /2001Circular Letter No. P[R]673/II DATED 18-10-2001

Copy of Board’s letter No. E[MPP]99/19/1/Pt. dated 23-8-2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. E[MPP]99/19/1/Pt. dated 23-8-2001 [R.B.E. No.169/01]

Sub: Report of the Railway Safety Review Committee [Part I] 1998 – Attributes required for trainers –Recommendation No. 5.5

*** The Railway Safety Review Committee vide item No.5.5 of its Recommendations have recommended as under:


The above recommendation has been accepted by Railway Board.

2. In this context the Railway Administrations are directed that all the training centres under the Railway’s control may be advised that all trainees should be carefully observed during the course of training with a view to assess whether they have attributes to become future trainers. Such assessment should be made available to the authority concerned who will keep the same in employees Personal Record and at the time of selection/posting of trainers this should be taken note of.

6. The Ministry of Railways have decided that the Manual on Management of Training 1998 may be amended as per the attached Advance Correction Slip No. 5/2001.



Para 6.2.1 below para 6.2 under item No.6 of the Manual on Management of Training (June 1998) may be inserted as under:

A trainee’s attributes to become a future trainer should be carefully observed and noted during the course of training and made available to the authority concerned who will keep the same in the employees’ Personnel Record and at the time of selection/posting of trainers, this should be taken note of.

(Authority Board’s letter No.E(MPP)99/19/1/Pt. Dated 23.8.2001)

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SERIAL CIRCULAR No. 197 /2001Circular Letter No. P[R]184 DATED 18-10-2001

Copy of Board’s letter No. E[NG]I-2001/CR/6 dated 24-8-2001 is forwarded for information, guidance and necessary action. Board’s letter dated 22-4-87 quoted therein was circulated as S.C. No. 11.2.87.

Copy of Board’s letter No. E[NG]I-2001/CR/6 dated 24-8-2001[R.B.E. No. 175/2001] S.C. No. 8 TO MC No. 28.

Sub: Confidential Reports of non-gazetted staff- Addition of a column ‘Fit for posting as a trainer in the training institute.”

***Railway Safety Review Committee-1998 [Part I] vide item No.5.5 of its Recommendations

have recommended as under:


2. The recommendation has been accepted by the Railway Board. Consequently, it has been decided that in the Confidential Report forms circulated under Board’s letter No. E[NG]I-86/CR/5 dated 22-4-87, an additional column ‘whether he/she is fit for posting as trainer in training institute’ may be included in Part III as item No. 16A in Annexure I, item No. 24 A in Annexure II and item No. 32 A in Annexure III.

SERIAL CIRCULAR No. 198/2001Circular Letter No. P[R]673/IV DATED 22-10-2001

Copy of Board’s letter No. E(MPP)/2001/1/11 dated 13.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No.E(MPP)/2001/1/11 dated 13.8.2001 (RBE No.155/2001).

Sub: Development Programme for group ‘D’ employees.……

The staff development programme for Group ‘D’ employees, named as ‘PRAGATI’ is being organised in NFIR since January 2001. The two days training programme lays emphasis on courtesy, etiquette, behaviour, self –development of staff, enterpreneurship, belongingness to the organization, etc. at the end of the training programme the trainees are also awarded with a certificate. This training programme would generate positive response from the employees in case AGM or at least PHOD could spare some time to preside over the inaugural session, and give his valuable suggestion.

Board have desired that the above mentioned programme be implemented in all Railways with immediate effect. The training module of the staff development programme for Group ‘D’ employees is enclosed as Annexure –A.

ANNEXURE-ATRAINING MODULE FOR GROUP’D’ EMPLOYEES

5. Etiquette and Manners

Receiving telephone calls and telephone manners Handling different types of phones Message checking Receiving Visitors and extending courtesy Hospitality to Visitors in house and to customers in office Appearance Clothing/Uniform Art of smiling Meeting Room manners, table manners

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Privacy - how to protect the privacy of Officers and their family(for Bungalow Peons)

6. How to make your job interesting?

File movement Diarising Registration of daks Dispatch Delivery Proper House keeping, maintenance and protection

7. Basics about office automation and machines

Primary knowledge about computer and its peripherals Basic ability to deal with voltage fluctuations, power failures etc. Fax machine Photocopies machine Other Electronic gadgets

8. Falling in love with organisation

Briefing about job content and service conditions Career planning/growth prospect Various allowances and incentives relevant for them Sense of Duty Dignity of labour Brotherhood of workers Motivation Various Welfare Schemes Basic information about Railway’s structure and Budget5. Own health

Useful tips regarding maintaining health Developing habit of regular exercises Briefs regarding ill effects of smoking, passive smoking, cancer, asthama, AIDS etc.

10. Develop habit of saving

Importance of saving Various schemes of investment/saving PF rules Nominations for PF, CGEIS

11. Roja play

Behaviour with customers (Internal & External) Communication with Superiors Feeling free to discuss problems with Superiors

12. Learning Ahead

Entrepreneurship Message from religion, mythology Inputs for multi-skilling

13. Planning future of employees’ children and family welfare

One child norm Abolition of gender bias Incentive for family planning Self-employment opportunities Schemes of government aid

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Keeping the morale high Counselling with seniors for career planning of children and their education

14. Miscellaneous

Railway Service Conduct Rules Misuse of privileges and other unbecoming actions Awards, recognition Deeling with Banks, Post Offices etc.(opening of account, deposit, withdrawal, cheques, various

types of postal stationaries, various saving schemes of Banks) Gardening as a hobby

11. Any other subject/matter considered important/relevant, but not covered in the training module here.

SERIAL CIRCULAR NO. 199 /2001Circular Letter No. P[R]554/V DATED 31-10-2001

Copy of Board’s letter No.E(G)/2001/QR 1-10 dated 17.08.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 18.7.2001 and quoted therein was circulated as S.C.No.169/2000.

Copy of Board’s letter No.E(G)/2001 QR 1-10 dated 17.8.2001 (RBE No.161/2001).

Sub: Retention of Railway accommodation at the previous Place of posting in favour of staff rendered surplus and Posted at a new place.

…..With a view to facilitating the process of re-deployment of surplus staff and alleviating

hardship of those who have to join at the new place of posting as a result of such re-deployment, a need was felt for allowing retention of Railway accommodation at the previous place of posting in favour of staff rendered surplus and posted to new station.

Having regard to the above exigencies, the Ministry of Railways in exercise of powers contained in their order No.E(G)/99 QR-16(Pt) dated 18.7.2000 have decided in public interest to relax the existing provisions regarding retention of Railway accommodation and charging of rent therefor in respect of staff rendered surplus and posted at a new station by allowing them retention of Railway accommodation already allotted to them at their respective previous place of posting on normal rent for a period of 2 years or till allotment of Railway Quarter at the new place of posting whichever is earlier. The period of 2 years shall count from the date of issue of transfer order.

This has the sanction of the Board and issues with the concurrence of Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR No. 200 /2001Circular letter No.P(R)54 dated 31.10.2001

Copy of Board’s letter No.E(P&A)II-98/HRA-6 dated 24-8-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 6.1.97, 15.4.97 and 12.02.01 quoted therein were circulated as S.C.Nos.33/97, 109/2000 and 46/01 respectively.

Copy of Board’s letter No. E[P&A)II-98/HRA-6 dated 24-8-2001 [R.B.E. No.166/01]

Sub: Grant of House Rent Allowance to Railway employees joining the newly set-up zonal Railways – Regarding.

…..In partial modification of para 3 of Board’s letter of even number dated 15.4.99, Board have

decided that these instructions be given effect to retrospectively from 6.1.97. it has further been decided that these instructions should remain in force upto 31.3.2001 since the facility for retention of railway accommodation at the previous place of posting granted initially for a period of one year vide Board’s letter No.E(G)/96/QR1-39 dated 6.1.1997 expired on 31.3.2001 in terms of Board’s letter No.E(G)/98/QR1-28 dated 12.2.2001. After 31.3.2001 normal rules would be applicable.

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SERIAL CIRCULAR NO. 201/2001.Circular letter No. P(R) 436/IEM/IV dated 5-11-2001

Copy of Board's letter No.E(NG)II/2000/RR-1/37 dated 10.8.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)II/2000/RR-1/37 dated 10.8.2001(RBE No.154/2001) S.C.No.42 to MC 32

Sub: Amendments to IREM – Age relaxation to widows, divorced women and judicially separated women.

…..The Ministry of Railways have decided that the Indian Railway Establishment Manual, Vol.I

(1989 edition) may be amended as per Advance Correction Slip No.125 is enclosed.


Chapter-I Section “B” Subsection-III – Recruitment and Training.


The existing provisions contained in para 115 (v) may be substituted by the following words and figures:

“For direct recruitment to all Group “C” and Group “D” posts, the upper age limit in case of widows, divorced women and women judicially separated from their husbands, who are not remarried, shall be relaxed upto the age of 35 years. In such cases, there will be further relaxation upto the age of 38 years for ;Other Backward Community (OBC)’ candidates, and upto 40 years for Scheduled Caste/Scheduled Tribe (SC/ST) candidates.

(Authority: Railway Board’s letter No.E(NG)II/80/RR-1/42 dated 7.8.1981 and No.E(NG)II/2000/RR-1/37 dated 10.8.2001).

SERIAL CIRCULAR NO. 202/2001Circular letter No. P(R) 436/IREM/IV dated 5-11-2001

Copy of Board's letter E(NG)II/2000/RR-1/47 dated 3.8.2001 is forwarded for information, guidance and necessary action.


Sub: Educational qualification for recruitment to Group “C” Posts in Mechanical & Electrical Engineering Departments.

***A committee was constituted by the Board to review the recruitment qualifications to

various Group "C" posts in Mechanical and Electrical Engineering Departments. Consequent upon acceptance of recommendations of the committee by the Board, the revised qualifications for various categories will, henceforth, be as under:

S.No. Post Existing Revised qualification Qualification.

---------------------------------------------------------------------------------------------------------------------------------1.. Jr.Engineer-II Diploma in Mechanical/ No change. Rs.5000-8000) Electrical/Electronics Note: The indenting Railway (Electrical Deptt) Engineering. shall have The discretion to

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specify the number of candidates required from each discipline subject to a rider that at least 50% of the intake shall be from Electrical

Engineering alone. All candidates selected will, however, be borne on

a common cadre.

2.Jr.Engineer-II Diploma in Mechanical/ No change. (Rs.5000-8000) Electrical/Electronics Note: The indenting Railway (Mechanical Dept) shall have The discretion to


3. Jr.Engineer-II Diploma in Mechanical/ No change. (Rs.5000-8000) Electrical Engineering Note: The indenting Railway (C&W)/TXR shall have The discretion to


4. Skilled Artisan Act No change. (Rs.3050-4590) Apprenticeship/ITI in Note: Diploma in Engineering

relevant trade. should not be considered as an alternative higher qualification. Act Apprenticeship/ITI in relevant trade is the only qualification and no other qualification should be accepted on the ground of being a higher qualification in the same line of training.

5. Diesel/Electric Matriculation pass, Matriculation Pass plus Assistant plus ITI in specified (I)ITI in specified trades / Act (Rs.3050-4590) trade/Act Apprenticeship

Apprenticeship. OR Relevant trades are:- (ii)Diploma in Mechanical/

Electrical/Electronics in lieu of ITI.

(i) Fitter Relevant trades are:(ii)Turner (I)Fitter(iii)Machinist (ii)Electrician(iv)Electrician (iii)Instrument Mechanic(v)Instrument Mechanic (iv)Mill wright/Maintenance

Mechanic

(vi)Refrigeration & Air (v) Mechanic(Radio & TV)Conditioning Mechanic (vii)Mill wright/ (vi)Electronics MechanicMaintenance Mechanic (vii)Mechanic (Motor vehicle)(viii)Mechanic (Radio & (viii)WiremanTV) (ix) Tractor Mechanic

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(ix)Electronics Mechanic (x) Armature & Coil winder(x)Mechanic (Motor (xi)Mechanic (Diesel)]vehicle) (xii)Heat Engine(xi)Wireman(xii)Tractor Mechanic

NOTE:The following trades have been deleted from the earlier list:

(xiii)Tool & Die maker I)Turner(xiv)Sheet Metal maker ii)Mechanist(xv)Armature & Coil iii)Refrigeration & Air Winder Conditioning Mechanic(xvi)Mechanic (Diesel) (iv)Tool & Die Maker(xvii)Heat Engine (v)Sheet Metal Worker.

Indian Railway Establishment Manual, Volume – I (1989 edition) may be amended incorporating the above related changes as per Advance Correction Slip No.123 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME – I (1989 EDITION)

Chapter – I, Section – B, Subsection – III – Recruitment and Training


15. Add the following Note below the existing para 141 (2) (I) :

Note: The indenting Railway shall have the discretion to specify the number of candidates required from each discipline, subject to a rider that at least 50% of the intake shall be from Electrical Engineering alone in the case of Electrical Department and from mechanical Engineering along in the case of Mechanical Department. All candidates selected will, however, be borne on a common cadre.

Authority: Railway Board’s letter No.E(NG)II/2001/RR-1/47 dt 3.8.2001)

16. Add the following Note below the existing para 142 (2) (I)”

Note: The indenting Railway shall have the discretion to specify the number of candidates required from each discipline, subject to a rider that at least 50% of the intake shall be from Mechanical Engg. alone. Allcandidates selected will, however, be borne on a common cadre.

Authority: Railway Board’s letter No.E(NG)II/2000/RR-1/47 dated 3.8.2001).

17. Add the following Note below the existing para 159 (1) (I):

Note: Act Apprenticeship/ITI in relevant trade is the only qualification and no other qualification including Diploma in Engineering should be accepted as an alternative qualification on the ground of being a higher qualification on the ground of being a higher qualification in the same line of training.

(Authority: Railway Board’s letter No.E(NG)II/2001/RR-1/6 dated 3.8.2001).

18. Under the heading “III. Transportation (Power) Department”

(C) Delete the existing entry “(I) First Fireman” and para 136 appearing below that entry.

(D) Substitute the following for the existing entry “(ii) Diesel Asstt” and para 137 appearing below that entry:

“(I) Diesel Asst/Electric Asstt.

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137.(1) the posts in the category of Diesel Assistant/Electric Assistant in pay scale Rs.3050-4590 will be filled as under:

i) 50% from amongst the volunteering Diesel/Electric Loco Fitters of Diesel/Electric loco sheds with three years service failing whichDiesel/Electric loco fitters with less than three years service but total service of six years and Diesel/Electric Loco Group “D” staff of Diesel/Electric Loco sheds with a total service of six years in Diesel/Electric Loco sheds having the qualification of course completed Act Apprenticeship of Mechanical/Electrical/Electronics Engineering trade or Matriculation with ITI as on additional preferable qualification with upper age limit of 35 years (40 years in the case of SC/ST).

viii) 50% plus the shortfall, if any, against (I) above by direct recruitment through the Railway Recruitment Boards.

(2) Qualifications etc. for direct recruitment will be as under:(i)Educational: Matriculation Pass plus

(a) ITI in specified trades/Act Apprenticeship, ORDiploma in Mechanical/Electrical/Electronics Engineering in lieu of ITI.

Note: Specified trades for the purpose of (a) above are as follows:M) FitterN) ElectricianO) Instrument MechanicP) Mill wright/Maintenance MechanicQ) Mechanic (Radio and TV)R) Electronics MechanicS) Mechanic (Motor Vehicle)T) WiremanU) Tractor MechanicV) Armature & Coil winderW) Mechanic (Diesel)X) Heat Engine.

ix) Age: Between 18 to 27 yearsx) Training: 39 weeks.

[3] Diesel/Electric Assistants have avenue of promotion to the posts ofShunters/Engine Turners, Goods Drivers and so on as per procedureIn force for filling up posts in these categories”.

Delete the existing entry “(iii) Electric Asstt” and Para 138 appearing below that entry.Delete the existing entry “(iv) Steam Shunters” and para 139 appearing below that entry.

Authority: Railway Board’s letter No.E(NG)II/92/RR-1/23 dated 01.10.92 No.E(NG)I/90/PM-7/34 Vol.II dated 25.4.97 & 2.9.98 No.E(MPP)/98/3/8 dated 22.6.98, E(NG)II/94/RR-1/29 dated 10.5.99 and E(NG)II/2000/RR-1/47 dated 3.8.2001).

SERIAL CIRCULAR No. 203 /2001Circular letter No.P(R)184/IV dated 5.11.2001

Copy of Board’s letter No. E(NG)I-2001/CR/7 dated 22.08.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 30-9-81 quoted therein was circulated as SC No. 6/82.

Copy of Board’s letter No.E(NG)I-2001/CR/7 dated 22.08.2001(RBE No.172/2001) S.C.No.9 to MC 28.

Sub: Preparation and maintenance of Confidential Reports on Non-gazetted Railway servants.

…..As the Railways are aware, model instructions for preparation and maintenance of

Confidential Reports for non-gazetted Railway servants, circulated under this Ministry’s letter

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No.E(NG)I-81/CR/5 dated 30th September 1981, inter-alia lay down time table for reporting/reviewing of ACRs and disposal of appeal against adverse remarks as under:

v) The confidential reports for each reporting year shall be written ordinarily within one month of the close of the said year i.e. by 30th April.

vi) The Confidential Reports should be reviewed and countersigned by the Reviewing Authority ordinarily within one month of its receipt by him from the Reporting Authority.

vii) Where the Reporting Authority or Reviewing Authority retires or demits office, he should report/review the Confidential Reports of all railway servants working under him ordinarily within a period of one month from the date of such retirement or demission of office.

viii) All representations against adverse remarks, which are to be made within one month of receipt of communication regarding adverse remarks, should be dealt with and decided upon expeditiously by the Competent authority i.e. normally the authority next above the reviewing authority and in any case within three months from the date of submission of the representation.

2. AIRF have raised an issue vide agenda item No. 47/2001 for discussion in the forthcoming PNM-AIRF meeting that the instructions mentioned above are not being strictly followed, resulting in non-availability of all the Confidential Reports at the time of conduct of Selections/Suitability Tests and consequent delay in finalization of panel/ Select lists.

3. The matter has been considered by the Board who have decided that the CPOs should ensure by appropriate monitoring that the schedule of writing/finalization of Confidential Reports as per Board’s letter No.E(NG)I/81/CR/5 dated 30.09.1981 is strictly adhered to.


Copy of Board’s letter No. E(NG)II/2000/RR-1/17 dated 31.08.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 23.10.99 and 13.7.2000 quoted therein were circulated as 309/99 and 162/2000, respectively.

Copy of Board’s letter No.E(NG)II/2000/RR-1/17 dated 31.08.2001 (RBE No.180/2001).

Sub: Recruitment in Catering Department.…..

Attention is invited to this Ministry’s letter of even number dated 13.7.2000 stating that the recruitment to the category of Assistant Cooks and Sr.Cooks may be done through the agency of Railway Recruitment Board.

2. The issue of direct recruitment in the category of Cooks has been raised in the PNM-NFIR vide agenda item No.11/2001. The ARF have also taken up the issue. It has been stated that direct recruitment in the category of Sr.Cooks in the scale of pay of Rs.4000-6000 will effect the promotion prospects of Cooks in grade Rs.3050-4590.

3. At the outset it is clarified that in this Ministry’s letter of even number dated 13.07.2000 the category and scale of pay has been inadvertently mentioned as “Sr.Cooks in scale Rs.4000-6000”. This should be corrected to read as Head Cooks in the pay scale of Rs.4500-7000. In this connection attention is also invited to this Ministry’s letter No.PC-V/97/1/11/9 dated 22.10.99 replacing the scale of pay of Rs.4000-6000 initially allotted to Head Cook encompassing the category of Sr.Cooks in the IVth Pay Commission scale of pay Rs.1200-1800 by scale Rs.4500-7000.

5.1. The above also clarifies that the extent and element of direct recruitment of 33 1/3% which was earlier in the category of Sr.Cooks vide this Ministry’s letter No.E(NG)II-85/RC-3/6 6 dated 28.10.85 is now in the category of Head Cooks in the pay scale of Rs.4500-7000.

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SERIAL CIRCUALR NO. 205 /2001Circular letter No. P(R)

Copy of Board's letter No.E(NG)I/2000/DP/43 dated 4.9.2001 is forwarded for information, guidance and necessary action. Board's letters dated 18.4.2001 quoted therein was circulated as S.C.No. 94/01.

Copy of Board's letter NO.E (NG)I/2000/DP/48 DATED 4.9.2001(RBE.NO.181/2001) SC No.03 to MC.40

A D D E N D U M

Sub: Deputation of Railway employees to Central PublicSector Undertakings/Autonomous Bodies.

…..Reference Board's letter of even number dated 18.4.2001 on the above subject.

After the existing para 1.2.1 the following maybe added as para 1.2.2. in the above referred letter.:-

"1.2.2 Konkan Railway Corporation Ltd., an Undertaking under the aegis of the Ministry of Railways has also been exempted from the rule of immediate absorption and is allowed to take Central Government Officers on deputation.

SERIAL CIRCULAR NO. 206 /2001Circular letter No.P(R)563/III dated 18.10.2001

Copy of Board’s letter No.F(P&A)/1-2001/PS-5/PE-1 dated 7.09.2001 is published for information, guidance and necessary action. Board’s letter dated 20.8.2001 quoted therein was circulated as SC No.192/2001

Copy of Board’s letter No.F(P&A)/1-2001/PS-5/PE-1 dated 7.09.2001 (RBE No.183/01).

CORRIGENDUM

Sub: Qualification for Drawing teachers in Railway Schools in scale Rs.5500-9000 (RSRP)

Ref: Board’s letter of even number dated 20.08.01.…..

The pay scale of the Drawing Teacher in the Railway Schools as indicated in Para-1 of the Board’s above cited letter may be read as Rs.1400-2600/Rs.5500-9000(RSRP) in place of Rs.1400-2600(RPS)/Rs.5000-9000 (RSRP).

SERIAL CIRCULAR NO.208/2001Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 22.10.2001

Copy of Board’s letter No.F(E)III/98/PN1/4 dated 20.8.2001(PC-V/313 ) is published for information , guidance and necessary action. Board’s letters dated 24.4.98 and 9.9.99 quoted therein was circulated as S.C.Nos.115/98 and 259/99 respectively.

Copy of Board’s letter No. F(E)III/98/PN1/4 dated 20.8.2001(PC-V/313 ) (RBE No.158/2001)

Sub: Eligibility of disabled /divorced/widowed daughter for grant of family pension.

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…

A copy of DOP &PW’s O.M.No.45/51/97-P&PW/Vol.II dated 18/25.7.2001 is circulated for information and guidance . These instructions shall apply mutatis-mutandis on the Railways.

DOP&PW’s O.M. dated 5.3.1998 and 21.7.1999 referred to in the enclosed O,M. were circulated on the Railways vide Board’s letters of even number dated 24.4.1998 and 9.9.99 respectively. Rule 55 CCS (Pension) Rules, 1972 corresponds to Rule 75 of Railway Services (Pension) Rules 1993.

Copy of DOP &PW’s O.M.No.45/51/97-P&PW/Vol.II dated 18/25.7.2001

OFFICE MEMORANDUM


The Government of India vide its Office Memorandum of even number dated 5 th March, 1998 read with the Office Memorandum dated 21st July, 1999 has made eligi ble divorced/widowed daughter for grant of family pension subject to the conditions specified in these Oms. Further, the disables daughter is already eligible for family pension for life under the proviso to Rule 54(6) of the CCS(Pension) Rules, 1972 on fulfilment of the conditions specified under this proviso and one of the conditions therein is that the disabled daughter is eligible for family pension till her marriage or earning her livelihood.

2. In view of the above provisions, this Department has been receiving representations regarding eligibility of the disabled daughter who has been divorced after her crossing 25 years of age, as the family pension to the divorced daughters under this Department’s O.M. dated 5.3.1998 is admissible till 25 years or till their remarriage or their earning a sum of Rs. 2550/- whichever is earlier. Thematter has been considered in this Department. It has been decided that if the marriage of the disabled daughter is legally annulled, she would be eligible for family pension for life from the date her mariage stands annulled, subject to the following conditions

v) Divorce is valid in lawvi) Divorced daughter comes back to her parental homevii) Disability is certified by an appropriate authority as required under

the rulesviii) The requirement regarding submission of the requisite certificates as

laid down under Rule 54(6) of the CCS (Pension) Rules for becoming eligib le to family pension for life shall continue to remain operative.

3. Similarly, the widowed disabled daughter would also be eligible for family pension for life from the date of death of her husband, subject to fulfilment of above mentioned condition as applicable in her case.

4. Tis issues with the concurrence of the Ministry of Finance, Department of Expenditure, vide their U.O.No.523/EV/2001 dated 12.6.2001.

SERIAL CIRCULAR NO.209/2001Circular letter No.P(PC)487/V/97/Allowance/Vol.II dated 22.10.2001

Copy of Board’s letter No.PC-V/98/I/7/1/1 dated 16.8.2001 is published for information , guidance and necessary action. Board’s letter dated 21.4.99 quoted therein was circulated as S.C.No.112/99

Copy of Board’s letter No. PC-V/98/I/7/1/1 dated 16.8.2001 (RBE No.159/2001)

Sub: Implementation of Government’s decision on the Recommendations of the 5 th

Central Pay Commission - Grant of fixed Medical allowance @ Rs.100/- p.m to the Railway pensioners/Family pensioners.

Ref : Railway Board’s letter of even No. dated 21.4.99

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…

In the list of Railway Hospitals, etc. appearing in Annexure III to Board’s letter referred to above, the names of “Mhow” and “ Bhilwara” Health Units should be included in the list of health units under Ratlam Division under the heading “ Western Railway”.

A copy of this letter may be forwarded to all the Banks, Post Offices and other pension Payment offices situated in the Districts where “Mhow” and “Bhilwara” health units are situated.


Copy of Board’s letter No. E[W]2000/SC-2/45 dated 26-9-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 20-1-89 and 9-9-98 quoted therein were circulated as SC Nos. 37/89 and 242/98, respectively.

Copy of Board's letter No.E(W)/2000/SC-2/45 dated 26.09.01 (RBE No. 189/01).

Sub: Reimbursement of tuition fee in the case of wards of railway employees studying in Intermediate Course / PNM/NFIR Meeting 2000 - item No.39.

…..Reference Railway Board's letter No.E(W)/98/ED-2/6 dated 9.9.98 forwarding therewith a

copy of Department of Personnel and Training O.M.No.21017/1/97-Estt (Allowances) dated 12 th June 1998 for adoption on the Railways w.e.f. 1.8.97. In terms of Para 1(b) thereof, the tuition fee for Class XI and XII is reimbursable upto Rs.50/- per month per child subject to the condition that other conditions laid down in the Central Civil Services (Educational Assistance) Orders, 1988 and subsequent orders issued from time to time would continue to apply. Corresponding to the same, Railway Services (Educational Assistance) orders 1988 were issued vide Board's letter No.E(W)/84/ED1-1 dated 20.01.89 in terms of para 20 of which, the reimbursement of tuition fee charged by a college run by a University or affiliated to a University for pre-university/first year class of an Intermediate College shall be reimbursed in full subject to their being restricted to the rates prescribed by Government College for corresponding classes. This has caused avoidable hardships to certain Railwaymen’s wards studying in non-railway colleges in the States of Andhra Pradesh, Maharashtra and Karnataka etc. where the rates prescribed by the Government Colleges for XI/XII Classes are sufficiently lower than Rs.50/- per month with the result that Railwaymen’s wards paying tution fee even up to Rs.50/- per month in non-government colleges are not getting the full reimbursement.

On being represented by the Staff side, the matter was discussed in the PNM/NFIR meeting and it has now been decided in consultation with Department of Personnel and Training that to overcome the diffculty/discrepancy being faced by the Railwaymen’s wards, the reimbursement of tuition fee up to a ceiling of Rs.50/- per month in respect of children studying in intermediate classes in private Senior Secondary Schools/Junior Colleges and paying tuition fee at the rate of Rs.50/- per month or more may be allowed. However, wherever tuition fee is paid less than Rs.50/- per month, the reimbursement will be made to the actual amount of tuition fee paid to the schools/colleges.

These orders will be effective from 01.08.1997.

This issues in consultation with the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO. 211/2001Circular letter No. P(PC)

V PAY COMMISSION CIRCULAR NO.

A copy of the Railway Board's letter No.F(E)111/99/PN1/20 dated 1.10.2001 is sent herewith for information, guidance and necessary action.

Railway Board's letters mentioned therein had been circulated as under:-

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Railway Board's Lr.No.& Date S.C.No.

1. F(E)111/99/PN1/20 dt.20.8.2001 195/2001

2. F(E)111/98/PN1/29 dt.1.5.99 26/99

3. F(E)111/98/PN1/4 dt.9.9.99 259/99

---------------------------------------------------------------------------------------------------------------------------------Copy of the Board's letter No.F(E)111/99/PN1/20 dt.1.10.2001 (PC-V/321, RBE No.197/01)

Sub: Implementation of Government's decision on the recommendations of the Vth Central Pay Commission -Clarification regarding post/scale of pay held by theretired Government servant.

Ref: Board's letter No.F(E)III/99/PN1/20 dt.20.8.01.------

In terms of instructions contained in paras 3 & 4 of Board's letter of even number dated 15.1.1999, pension and family pension as on 1.1.1996 is to be stepped up to 50% and 30% respectively of the minimum of the revised scale of pay introduced w.e.f. 1.1.1996 for the post last held by the pensioners/deceased Railway servants. In Board's letter dated 20.8.01 under reference, the actual connotation of the post last held by the Railway servant at the time of retirement/death while in service, as laid down in Board's letter dated 15.1.1999, has been clarified as to mean that pension/family pension as on 1.1.1996 of pre-1996 retired/deceased Railway servants shall not be less than 50%/30% of the minimum of the corresponding scale of pay introduced w.e.f. 1.1.1996, for the scale of pay held by the Railway servant at the time of retirement/death while in service. This clarification has necessitated withdrawal of provisions contained in Board's letter of even number dt.9.9.1999.

In view of the position emerging out of Board's letter dated 20.8.01, as enumerated in para 1 above, for stepping up of pension/family pension as on 1.1.1996 of the pre 1996 retired/deceased Railway servants, the scale of pay introduced w.e.f. 1.1.1996 should be the one that corresponds tos the scale of pay held by the Railway servants at the time of retirement/death while in service and not the higher replacement scale of pay introduced w.e.f. 1.1.1996 or thereafter. In all cases where the pension and family pension have been stepped upto 50% and 30% respectively of the minimum pay in the higher replacement scale of pay in terms of Board's letter dated 9.9.1999, immediate action should be taken to revise the same with reference to the minimum of the corresponding scale of pay as on 1.1.1996, for the scale of pay held by the Railway servant at the time of retirement/death while in service.

The Zonal Railways etc. are requested to revise the pension/family pension suomotu as in para 2 above and to endorse a copy of the revised PPO to the pensioners/family pensioners, who should also be advised to deposit back the excess payment made by the Railway within 30 days from the date of issue of advice. If the advice is not heeded to, the amount due tod the Railway should be recovered from the dearness relief on pension/family pension in equal monthly instalments without any further notice to the pensioners/family pensioners.

SERIAL CIRCULAR No. 212 /2001Circular letter No.407/VIII dated 12.11.2001

Copy of Board’s letter No. E[P&A]II/2000/FE -2/3 dated 14-9-2001 is forwarded for information, guidance and necessary action. Board’s letters dated 24-1-80 , 19-2-81 and 8-6-81 quoted therein were circulated under letter No. P[R]583/I dated 1-2-80, 10-3-81 and SC No. 78/81 , respectively.

Copy of Board's letter No.E(P&A)/II/2000/FE 2/3 dated 14.09.2001 (RBE No.186/2001).

Sub: Grant of benefits and privileges to the Temporary Status Casual Labourers in terms of extant orders - PNM/NFIR item No.32/2000.

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****It has been brought to the notice of this Ministry in the PNM/NFIR meeting that some

of the Railways are not giving Casual Labours with temporary status their due entitlements of Productivity Linked Bonus and leave w.e.f. the date they have been granted temporary status. In this regard attention is invited to Board's letters No.E(P&A)/II/79/PLB/1 dated 24.1.1980 and 19.2.1981 wherein the procedure/method of calculation of PLB and letter No.E(NG)II/77/CL/46 dated 8.6.1981 wherein the leave entitlements of Temporary status Casual Labourers has been laid down. These instructions may be scrupulously followed by all the Railways.



Copy of Board's letter no.E(NG)II/2000/RR-1/77 dated 27.08.2001 is forwarded for information, guidance and necessary action.


Sub: Minimum educational qualification for recruitment to the post of Hindi Assistant Grade-II in scale Rs.4500-7000.

…..Attention is invited to Board's letter No.E(NG)Ii/92/RR-1/33 dated 11.12.1992 laying down the

recruitment qualification for the post of Hindi Assisting Gr.II.

The matter has been reviewed by the Board who have since decided that, henceforth, the minimum educational qualification for recruitment to the post of Hindi Assistant Grade II will be as follows:

v) Master's Degree of a recognised University in Hindi with English as a Main subject at Degree level; or

vi) Master's Degree of a recognised University in English with Hindi as a main subject at Degree level; or

vii) Master's Degree of a recognised University in any subject with Hindi and English as main subjects at Degree level ; or

viii) Bachelor's Degree of a recognised University with English and Hindi as main subjects at Degree level.

Copy of Board's letter No.2001/LC/17/CAT/Rules dated 05.09.2001 is forwarded for information, guidance and necessary action.

SERIAL CIRCULAR No.214 /2001Circular letter No.P(R)535/II dated 5.11.2001

Copy of Board’s letter No. E(NG)I-2000/PM-10/2 dated 6.9.2001 is forwarded for information, guidance and necessary action. Board's letters dated 10.5.98 and 30.3.2001 quoted therein were circulated as S.C.Nos.132/98 and 89/2001 respectively.

Copy of Board's letter No.E(NG)I-2000/PM-10/2 dated 6.9.2001 (RBE No.184/2001)

Sub: Filling up of the posts of Dresser Gr.III/OT. Assistant Gr.III Rs.3050-4590 in Medical Department.

…..In terms of this Ministry's letter of even number dated 30.3.2001, the posts of Dresser

Gr.III/OTA Gr.III (in Grade Rs.3050-4590) are required to be filled by promotion of Hospital Attendants

366

without insisting on qualification of Matriculation, as laid down in Board's letter No.PC-V/98/I/11/18(A) dated 10.5.98, as a one time exception, as a special case.

Pursuant to the issue having been raised by AIRF and NFIR in the PNM with Railway Board, the matter has been reviewed and it has now been decided that in slight modification of this Ministry's letter of even number dated 30.3.2001, the existing Hospital Attendants may be allowed to appear in the two consecutive selections held or to be held after the issue of this Ministry's letter ibid for promotion to the posts of Dresser Gr.III/OTA Gr.III in Grade Rs.3050-4590 without insisting on the qualification of Matriculation, as a special case.


Copy of Board's letter No.E(NG)I-95/PM-2/25 dated 12.09.01 is forwarded for iformation, guidance and necessary action. Board's letter dated 31.12.99 and 31.5.01 quoted therein were circulated as S.C.nos.180/99, 116/2001 respectively.

Copy of Board's letter No.E(NG)I-95/PM/2/25 dated 12.09.01 (RBE No.188/2001).

Sub: Filling up of the posts of Switchmen-raising of minimum educational qualifiation.…..

In terms of para 126A(I)(I) of IREm Vol.I (1989) vide ACS No.80, issued under this Ministry's letter of even number dated 10.6.99, from 1.1.2000, 50% of the posts in the category of Switchmen ingrade Rs.4000-6000 (RSRP) falling in the normal channel of Cabinmen/Livermen/Pointsmen are also to be filled by staff having qualification of Matriculation through selection based on written examination and viva-voce designed to test the professional ability and knowledge of safe working rules required in the discharge of duties of Switchmen. However, vide this ministry's letter of even number dated 31.5.01 instructions were issued as a result of discussion in the DC/JCM, that the existing Levermen/Pointsmen/Cabinmen on roll as on 31.12.99 having pre-revised qualification of class VI may be given two chances to appear in the selection for promotion as Switchmen against the above mentioned 50% promotee quota, to be availed of within a period of two years of issue of the letter.

Pursuant to further discussion in the DC-JCM meeting held on 27/28.6.2001, in which the staff side pointed out that selections may not necessarily be held annually, the matter has been considered further. it has been decided that the condition regarding two years stated above may be dispensed with and the relaxation of the qualification may be allowed to the existing staff as on 31.12.99 for two consecutive selections to be held after issue of Board's letter of even number dated 31.05.01.

SERIAL CIRCULAR No.216 /2001Circular letter No.P(R)407/VIII dated 12 -11-2001

Copy of Board's letter No.E(NG)II/99/CL/19 dated 20.9.01 is forwarded for information, guidance and necessary action. Board's letters dated 27.5.91, 11.1.99 & 28.2.01 quoted therein were circulated as S.C.Nos. 118/91, 54/99 and 66/01, respectively.

Copy of Board's letter No.E(NG)II/99/CL/19 dated 20.09.01 (RBE No.190/01)

Sub: Absorption in the Railways of ex-casual labour borne on the Live/Supplementary Live Casual Labour Registers.

In terms of para 6 of this Ministry's letter of even number dated 28.02.01, relaxation of upper age limit for absorption of ex-casual labour borne on Live Casual Labour/Supplementary Live Casual Labour Registers has been allowed upto 40 years in the case of general candidates, 43 years in the case of OBC candidates and 45 years in the case of SC/ST candidates, provided that they have put in minimum three years service in continuous spell or in broken spells as per instructions contained in this Ministry's letter No.E(NG)-II/91/CL/71 dated 25.7.1991, read with their letter No.E(NG)-I/95/PM-1/1 dated 11.1.1999.

367

The question of removal of minimum three years service condition (continuous or broken ) for the purpose of grant of age relaxation to ex-casual labour as mentioned above has been taken up in the PNM-NFIR vide agenda item No. 41/2001. AIRF has also taken up the question of enhancing the upper age limit. The matter has been carefully considered by this Ministry. It has been decided that, in partial modification of the instructions quoted above, the ex-casual labour who had put in minimum 120 days casual service, whether continuous or in broken spells, and were initially engaged as casual labour within the prescribed age limit of 28 years for general candidates and 33 years for SC/ST candidates, would be given age relaxation upto the upper age limit of 40 years in the case of general candidates, 43 years in the case of OBCs and 45 years in the case of SC/ST candidates. Other provisions for their absorption in Group 'D' will remain unaltered.

It has also been decided that the ex-casual labour, who become eligible as a result of above modification, will be considered for absorption with prospective effect.

SERIAL CIRCULAR NO. 217/2001Circular letter No

Copy of Board's letter no.E(W)/95/UN1-19 dated 21.08.2001 (RBE No.163/2001) is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(W)/95 UN1-19 dated 21.8.2001 (RBE no.163/2001).

Sub: Supply of uniforms to Gangman, keymen, Mates and Patrolmen.

…..The recommendations of the Uniforms Committee, 1997 have been considered by Board in

consultation with the recognised labour federations. In the DC/JCM meeting held on 27/28.06.2001 both the Federations urged for early decision for supply of uniform to Gangmen and allied categories.

The recommendations of the Committee regarding supply of unforms, etc. to Gangmen andallied categories have been accepted by Board. It has accordingly been decided that unfirom to Gangmen and allied categories may be given as per Annexure-I enclosed.

Uniforms would also be admissible to Gangmen attached to mechanised maintenance. In respect of casual labours employed as Gangmen etc., only those who have completed one year's continuous service after attaining temporary status would be admissible for unfirom.

When duties of patrolmenare performed by staff other than regular patrolmen, protective clothing, i.e. over-coat and raincoat/capes may be issued to them from Tools and Plant Account.

The female employees working as Gangwomen maybe given uniforms as per the Group 37 of the Dress Regulations, 1999. other Garments/shoes etc. supplied to Gangmen will be uniformally applied to Gangwomen also.

It has also been decided that Gangmen etc. should be given two pairs, per year, sturdy canvas shoes with grooved rubber soles suitable for walking along the tracks. They may also be provided with three pairs, cotton socks, per year. Gangmen, and allied categories working in very cold climatic zones should be given woolen socks and mittens as part of their uniforms. The design, specification of the shoes may be evolved based on experience on different Railways.

For all other purposes, provisions contained in the Dress Regulations 1980 and further instructions issued on the subject shall apply.

The above change may be effected after the existing stock of uniforms for Gangmen and allied categories is exhausted.


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Copy of Board’s letter No. E(Sports)/2001/Policy/Quota/2 dated 24.08.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 19-6-2000 , quoted therein was circulated under SC No. 152/2000.

Copy of Board's letter No.E(Sports)/2001/Policy/Quota/2dated 24.08.2001 (RBE No.176/2001).

Sub: Revision of Sports Quota for recruitment of Sports persons in Group "C" and Group "D" against sports quota on the Railways.

…..The question of revision of sports quota for recruitment of sportspersons in Group "C" and

Group "C' against sports quota was under consideration of the Board. After reviewing the matter, Board have decided that the revised distribution of Annual quota for recruitment of sportspersons, in Group "C" and Group "C" through talent scouting and open advertisements will now be as under:--------------------------------------------------------------------------------------------------------------------RAILWAYS/PUS OPEN ADVT. TALENT SCOUTING TOTAL

RLYS/PUS RLY/PUS' RSPB'S QUOTA QUOTA QUOTA

-------------------------------------------------------------------------------------------------------------------GROUP 'C'

(a) Northern & Western 20 14 6 40

(b) Central, Eastern 15 10 5 30 South Central, South Eastern and Southern

(c) North Eastern and 9 6 3 18 North East Frontier

(d) I.C.F. & D.L.W. 6 4 2 12

(e) CLW, DCW, RCF, W&AP 3 1 1 5 Metro, Calcutta

GROUP 'D'a) Each Division and 2 1 1 4 Headquarters of all the Zonal Railways.

(b) I..C..F & D.L.W. 5 3 2 10

(c) CLW, DCW, RCF, W&AP 3 1 1 5 Metro, Calcutta & RDSO.--------------------------------------------------------------------------------------------------------------------2. This is in partial modification of instructions contained in Para-3 of Board's letter No.E(Sports)2000/Policy/2 dated 19.6.2000. These instructions shall be applicable with immediate effect. In case any of the Railways/units have already made some recruitments during the current year in terms of instructions contained in Board's letter dated 19.6.2000, they will ensure that the total recruitments both in Group "C" and Group "D" do not exceed the total quota earmarked to them as per para-1 above. The other terms and conditions stipulated in board's letter dated 19.6.2000 will remain unchanged.

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3. In case vacancies for recruitment against sports quota have been already notified, Railways/Unit may continue the recruitment process provided the recruitment is made against the revised quota only. In cases where recruitment orders have been issued, such orders will not be affected by the present instructions of revised quota.

SERIAL CIRCULAR No. 219 /2001Circular letter No.P(R)268/I dated 30.10.2001

Copy of Board’s letter No. E(NG)II/2001/RC-1/Gen/II dated 21.09.01 is forwarded for information, guidance and necessary action. Board’s letter dated 28-4-99 quoted therein was circulated as SC No. 146/99.

Copy of Board's letter No.E(NG)II/2001/RC-1/Gen/11 dated 21.09.01 (RBE No.192/01)

Sub: Appointments on Compassionate ground – Suitability Test for Group "C" post.…..

Please refer to the instructions contained in Railway Board's letter No.E(NG)II/99/RC-1/Gen/3 PNM-AIRF dated 28.4.99, regarding the procedure to be followed for assessing the suitability of a candidate for appointment on compassionate ground in Group "C" post.

The matter regarding third chance being given to a railway employee's widow to appear in the suitability test for appointment on compassionate ground in Group "C" post, in the event of the widow having been declared unfit in the second chance, came up for discussion in the recent PNM meeting held with AIRF at Board's level.

After due consideration, the Board have decided that, in deserving cases, where circumstances so warrant, a third chance may be given to a widow to appear in the suitability test with General Manager's approval. The General Manager, under his discretionary powers, should personally consider each case on merits.

SERIAL CIRCULAR NO 220 /2001Circular letter No. P(R)

Copy of Board's letter No.F(E)/III/2001/PN1/44 dated 27.08.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter no.F(E)/III/2001/PN1/44 dated 27.08.01.

Sub: CAT/Lucknow's judgement dated 16th July 2001 dismissing the OA filed by Shri G.C.Mitra, Guard/N.E.Railway against reduction in pension on account of non-inclusion of running allowance for notional fixation of pay as on 1.1.86.

…..A copy of judgement dt 16.7.2001 of CAT/Lucknow dismissing the O.A.No.92/2001

filed by Shri G.C.mitra against reduction of his pension on account of non-inclusion of running allowance for the purpose of notional fixation of his pay as on 1.1.1986 is circulated herewith for information and guidance. It is desired that in respect of similar applications, if any, being contested by your Railway before CATs/Courts or to be filed in future, effective counters should be filed in consultation with the conducting Railway Counsel, praying for dismissal of the applications on the basis of aforementioned judgement of CAT/Lucknow.

CENTRAL ADMINISTRATIVE TRIBUNALLUCKNOW BENCH, LUCKNOW

Original Application No.92/2001this the 16th day of July, 2001Hon'ble Mr. D.C.Verma, member (J)Hon'ble Mr A.K.misra, Member (A).

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G.C.Mitra S/o Late Sri R.N.Mitra aged about 73 years r/o 19, Sunderbagh, Lucknow, last employed as Guart 'A' in the office of the DRM, N.E.Railway, Lucknow.

……. Applicantby Advocate: Sri Chandra Shekhar

Versus

4. Union of India through the DRm, N.E.Railway, Lucknow.

5. Assistant Divisional Accounts Officer, N.E.Railway, O/o the DRM, Lucknow.

6. Director of Accounts (Postal), Aminabad, Lucknow.

….. Respondents.

By Advocate: Sri Arvind Kumar and Sri N. Mathur.

O R D E R

Mr A.K.Misra, Member (A)

The applicant of this O.A. has prayed that the order whereby the pension of the applicant was -------------- inclusive of dearness relief from Rs.6,152/- to Rs.4,527/- from the month of June, 2000 onwards the quashed. it has further been requested that the pension of the applicant be maintained at the rate at which it has been sanctioned as per the PPO No.Luck/Pen./8/P-1894 (Annexure No.1). it has also been prayed that the applicant be paid interest at @ 24% per annum on the arrears of pension which has been witheld on account of the reduction in pension w.e.f. June 2000. Further prayer is for payment of damages for the harassment and injury caused to the applicant by reduction in his pension.

Pleadings on record have been perused and learned counsel for the parties have been heard.

The applicant retired as a Guard from the office of the, North Eastern Railway on 31.10.85 and was sanctioned pension which was finally revised w.e.f. 1.1.96 as per recommendations made by the 5th Pay Commission. According to the applicant the revised pension w.e.f. 1.1.96 was Rs.4,396/- after reducing from the gross pension of Rs.4744/- a sum of Rs.348/- representing the amount of pension commuted. According to the applicant he was in receipt of total pension of Rs.6152/- from 1.1.96 till May, 2000 which was inclusive of dearness relief. According to the applicant his pension was reduced to Rs.4527/- w.e.f. June, 2000 without giving any opportunity, notice or hearing to the applicant. Thus according to the applicant the principles of natural justice were grossly violated by the respondents. it is also submitted on the applciant's behalf that he had sent a registered letter to the respondents dated 26.12.2000 objecting to the reduction of his pension but the said letter has not been replied, to by the respondents. it is also contended that even copy of the order reducing pension was not given to the applicant. Further the applicant's contention is that order Rule 90(1) of the Railway Services (Pension) Rules 1993, the pension of a Railway Servant cannot be revise to his disadvantage and therefore, the revision of the pension whereby it was reduced w.e.f. June 2000 was not in accordance with Rule 90(1) of the Railway Services (Pension) Rules.

According to the respondents the staff who retired during the period from 1.1.1973 to 4.12.1988 was paid running allowance at 45% and then 55% of the basic pay which was subsequently revised to 75% by judgement of the Hon'ble Supreme Court delivered in the case of Chairman Railway Board Vs C.R.Rangadhamaiah and others 1997 (6) SCC 623 . Accordingly, it was submitted that theretiral benefits of running staff who retired between 1.1.73 and 4.12.88 were recomputed in the light of the judgement of the Hon'ble Supreme Court and revised PPO of such running staff was consequently issued.

Accordingly to the respondents the pension of the retired running staff of the railways was refixed in accordance with the letters of the Railway board dated 29.12.99 and 21.11.2000 in the light of the

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recommendations of the 5th Central pay Commission and to give effect to the decision of the Hon'ble Supreme Court in the case of Chairman Railway Board Vs. C.R.Rangadhamaiah (Supra). According to the respondents as per letter dated 29.12.99 issued by the Railway Board notional pay fixation of the retired running staff of Railways was to be made from the date of retirement after giving the benefit of 75% of the running allowance. The benefit of 75% of running allowance while fixing the notional pay was not to be given from 1.1.86 (the date of the implementation of the 4th Pay Commission recommendations or from 1.1.96 (the date of implementation of the 5th Pay Commission recommendations). Such benefit was to be given from the date of retirement as per letter of the Railway Board of 29.12.99. It was contended on behalf of the respondents that benefit of 75% of the running allowance in fixation of the pension in the case of the applicant was given twice, once on 31.10.85, i.e. on the date of the applicant's retirement and again on 1.1.86 i.e. the dte of implementation of the 4 th Pay Commission Recommendations. Thus it was submitted that purely on account of a clerical error, the benefit of 75% of running allowance was given to the applicant twice once on 31.10.85 and again w.e.f. 1.1.86 whereas such benefits should have been given only w.e.f. 31.10.85 i.e. the date on which the applicant's superannuated. This clerical error has resulted in double benefit to the applicant who continued to draw higher pension from 1.1.96 till May 2000. On detection of this clerical error, the double benefit given by in advertence was withdrawn w.e.f. June 2000 and hence pension inclusive of 75% of running allowance was reduced from June 2000. it was submitted that the original pension of the applicant has not been reduced but has increased in consequence of the recommendations of the 5th Pay Commission. This reduction in the total amount of pension resulted on account of correction of the clerical error made because of inadvertence bygiving double benefit to the applicant of 75% of running allowance w.e.f. 30.10.85 and again w.e.f 1.1.86. The revised PPO was accordingly issued to the applicant on 5.5.99 without affecting his original pension. On behalf of the respondents reliance has been placed on the decisions of the Hon'ble Supreme Court in Mitrangshu Roy Chowdhary Vs. Union of India (1999) 3 SCC page 649 and D.Rai Bahadur Arcot Ramaswamy Mudaliar Educational Institute Vs. Educational Appellate Tribunal (1999) 7 SCC,332.

In view of the conspectus of facts discussed in preceeding paragraph we are of the considered opinion that the reduction in the pension of the applicant w.e.f. June 2000 from Rs.6152 which was inclusive of dearness relief to Rs.4527 was in order and since the reduction was made to rectify an error committed because of inadvertence, there was no requirement of giving an opportunity of being heard or giving a notice to the applicant before rectifying the error. The reliance placed on behalf of the applicant in the case of Bhagwan Shukla Vs. Union of India AIR (1994) SC page 2480 does not support his case because in the case sof Bhagwan Shukla, the pay of the applicant was wrongly fixed on account of administrative lapses and wrong fixation of pay had continued for a period of 20 years. In the light of his fact the apex court held that the pay of the applicant cannot be reduced on the plea that it was initially wrongly fixed twenty years ago without giving the applicant a show cause notice affording him an opportunity of hearing. This the Hon;ble Supreme Court held in this case that principles of natural justice have been violated. In the case of the applicant tod the present OA, the wrong fixation of his notional pension was made on account of a clerical error caused by inadvertence in as much as the benefit of 75% of running allowance which was admissible w.e.f. 1.11.85 was given to the applicant twice once on 1.11.85 and again on 1.1.86. Since this was an inadvertent error and conferred the same benefit on the applicant twice, the same could be rectified without giving a show cause notice or an opportunity of hearing. Reference in this regard may be made to the following decisions of the apex court:-

(3) State of Madhya Pradesh Vs. Mahesh Kumar (1998) , 1 AISLJ 1991Supreme Court.

(4) Punjab State Electricity Board Vs. Baldev Singh (1998) 5 SCC page 450

We may state in this regard that the decisions cited on behalf of the respondents reported in 1999 (3) SCC page 649 and 1999(7) SCC page 332 are not applicable to the facts as obtaining in the present case. As regards the contention of the applicant that his pension could not be reduced in view of the provisions of Rule 90(1) of the Railway Servants (pension) rules 1993, the same in our view does not carry any force. The provisions of Rule 90(1) are reproduced below:-

" Subject to the provisions of Rules 8 and 9 pension once sanctioned after final assessment shall not be revised to the disadvantage of the railway servant unless such revision becomes necessary on account of detection of a clerical error subsequently".

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The provisions of Rule 90(1) of the Railway Servants (Pension) rules 1993 as reproduced above, clearly indicate that the ban in reduction of the pension of a railway servants does not apply to situations where revision in pension is called for on account of a clerical error. In the case of the applicant to the present OA, a reduction in pension became necessary because of a clerical error as discussed above and hence the ban against reduction of pension as per rule 90(1) would not apply in the case of applicant tosd the present O.A.

In view of the decisions in the immediately preceeding paragraph, we are of the view that the reduction in the applicant's pension w.e.f. June 2000 was satisfied because the same became necessary on account of a clerical error. We, however, provide that there will be no recovery from pension already drawn by the applicant upto May, 2001. The O.A. is accordingly dismissed subject tod the directions that no recovery shall be made from the pension drawn by the applicant upto May, 2001. Costs easy.

Sd/-Member

Lucknow: Dated 16 July 2001

SERIAL CIRCULAR NO. 221/2001Circular letter No.P(PC)/487/V/97/Imp./Vol.II dated 12.11.2001

Copy of Board’s letter No.E(P&A)I-2001/FE-2/2 dated 23.8.2001 (PC-V/316) is published for information, guidance and necessary action. Board’s letters dated 23.10.98 and 14.12.2000 were circulated as SC.Nos 294/98 and 7/2001,respectively.

Copy of Board’s letter No. E(P&A)I-2001/FE-2/2 dated 23.8.2001(PC-V/316) (RBE No.167/2001)

Sub: Pay scales of Railway School teachers etc.

Ref: Board’s letters (1) No.E(P&A)I-99/PS-5/PE-6 dated 14.12.2000, (2) PC V/98/I/11/26 dated 23.10.98, and E(W)83 SC-2-18 dated 28.11.88.

…

In the PNM Meting AIRF had raised a demand that the Board’s decision to recover the Special Allowance paid to the PGTs for looking after the duties of Vice Principals from 1.1.96 may be reviewed.

2. It may be recalled that the above Special Allowance was granted to PGTs looking after the duties of Vice Principals, in lieu of the Teaching allowance that they would otherwise have drawn. Teaching allowance stands abolished w.e.f. 1.1.96. The nodal department viz. The Department of Secondary Education & Higher Education did not agree to the abolition of Teaching Allowance from prospective date or for waiving of the amount already paid as Teaching Allowance. They were of the view that since the benefit of revised pay scales has been allowed from 1.1.96 the amount paid as Teaching Allowance after 1.1.96 should be recovered.

3. The absence of specific directives regarding discontnuance of the Special Allowance given to PGTs some of the Railways had continuedto grant this allowance even after issue of Board’s orders contained in letter No.PC.V/98/I/11/26 dated 23.10.98; revising the scales of pay of school teachers, although these orders had given clear indication of discontinuance of the Teaching Allowance and therefore Special Allowance given in lieu of Teaching Allowance should also have been discontiued. Specific instructions regarding discontinuance of the Special Alowance to PGTs loking after the duties of Vice Principal were therefore issued vide Board’s letter No.EP&A)I-99/PS-5/PE-6 dated 14.12.2000. The recovery involved in such cases is, therefore, for a longer period. Keeping this in view, as a special case, it has been decided by the Board, that in the case of PGTs who had drawn the Special Allowance between 23.10.98 to 14.12.2000 and had retired during this period, the recoveries for this period may be waived. In all other cases, recov eries are to be affected.


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SERIAL CIRCULAR NO. 222 /2001

A copy of Railway Board's letter No.PC-V/97/1/7/12 dated 20.09.2001 (PC-V/319, RBE No.191/2001) is sent herewith for information guidance, and necessary action.

Railway Board's letter mentioned therein was circulated as under:

Railway Board's Lr. No. & date S.C.No.

No.PC-V/97/1/7/12 dated 16.12.97 220/97

Copy of the Board's letter No.PC-V/97/1/7/12 dated 20.09.2001(S.No.PC-V/319 , RBE No.191/2001).

Sub: Grant of Transport Allowance to Blind or Orthopaedically Handicapped Railway Employees

…..The issue relating to grant of Transport Allowance to blind or physically handicapped railway

employees who are availing the facility of First Class Residential Card Passes and were also getting the Conveyance allowance earlier, has been considered by the Railway Board in consultation with the recognised Federations and it has been decided that railway employees who are blind or are orthopaedically handicapped with disability of lower extremities would be entitled to grant of Transport Allowance at normal rates as applicable under Board's letter of even number dated 16.12.97, even if they are availing the facility of FRC.


SERIAL CIRCULAR NO. 223 /2001Circular letter No. P(R)171/III dated 22.11.2001

Copy of Board's letter No.2000/E(SCT)/I/31/3 dted 27.09.01 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2000/E(SCT)/I/21/3 dated 27.09.01 .

Sub: Clarification regarding inclusion of "BOT" community inthe Central List of Scheduled Tribes for Jammu & kashmir State.

Ref: Your office letter No.RRB/CDH/RP-1/99 dt 20.10.2000.…..

The Nodal Ministry i.e. Ministry of Tribal Affairs have clarified that "BOT" community has been notified as Scheduled Tribe in the State of Jammu and Kashmir vide the Constitution (Jammu and Kashmir) Scheduled Tribes order 1989.

A copy of the same is enclosed herewith for information and necessary action.

THE CONSTITUTION (JAMMU AND KASHMIR) SCHEDULED TRIBES ORDERS 1989(C.O.142)

In exercise of the powers conferred by clause (1) of article 342 of the Constitution of India, the President, after consultation with the Government of the State of Jammu and Kashmir, is pleased to make the following order namely:

This Order may be called the Constitution (Jammu and Kashmir) Scheduled Tribes Order, 1989.

The tribes or tribal communities, or parts of or groups within, tribes or tribal communities, specified in the Schedule to this order shall, for the purposes of the Constitution, be deemed to be

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Scheduled Tribes in relation to the State of Jammu and Kashmir so far as regards members thereof resident in the state.

THE SCHEDULE14. Balti15. beda16. Bot, boto17. Brokpa, Drokpa, Dard, Shin18. Changpa19. Garra20. Mon21. Purigpa22. Gujjar23. Bakarwal24. Gaddi25. Sippi.

SERIAL CIRCULAR NO. 224 /2001Circular letter No.P(R)535/II dated -11-2001

Copy of Board's letter No. E(NG)I-96/PM3/6 dated 12.09.2001 is forwarded for information, guidance and necessary action. . Board's letters dated 17.7.97 14.9.98 and 13.6.2001 quoted therein were circulated as SC Nos. 167/97, 262/98 and 131/2001, respectively.

Copy of Board's letter No.E(NG)I-96/PM3/6 dated 12.09.001 (RBE No.187/2001).

Sub: Educational qualification for promotion as Train Examiners (redesignated as JE(C&W) Gr.II in scale Rs.5000-8000.

…..In terms of the instructions contained in Board's letter of even number dated 17.7.97 read with

Para 142(1)(iii) of IREM, Vol. I, 1989 edition as amended vide ACS No. 60 issued under this Ministry's letter No.E(NG)II/96/RR1/31 dated 14.09.98, from 1.1.2000, 25% of the posts in the category of Train Examiners (since re-designated as Junior Engineer (C&W) Gr.II) in scale Rs.5000-8000 (RSRP) are to be filled by selection from amongst staff possessing the qualification of Matriculation. However, vide instructions contained in Board's letter of even No. dated 13.6.01, issued pursuant to a demand in the DC-JCM the existing staff in service as on 31.12.99 may be given two chances to be availed of within a period of two years of issue of the letter, to appear in the selection for promotion as TXR against the 25% promotion quota with eligibility conditions as were in force upto 31.12.99.

Pursuant to further discussion in the DC-JCM meeting held on 27/28/6/2001, the matter has further been considered by the Board and it has been decided that the condition regarding two years stated above may be dispensed with and the relaxation of the qualification may be allowed to the existing staff as on 31.12.99 for two consecutive selections to be held after issue of Board's letter of even number dated 13.6.01.

SERIAL CIRCULAR NO.225/2001Circular letter No.P(R)673/I dated 3 -12-2001

Copy of Board's letter No.E(MPP)97/1/3/Vol.III dated 23.10.2001 is forwarded for information guidance and necessary action please.

Copy of Board's letter No.E(MPP)97/1/3/Vol.III dt.23.10.2001 (RBE No.213/2001)

Sub: One-time budgetary allocation to Training Centres.------

One time budgetary allocation was granted to various training centres for upgrading the training being conducted in these centres. Further, in order to ascertain the utilization of amount sanctioned, Railways were requested that item-wise details may be furnished for each of the training

375

centres under their control. On perusal of the details furnished by Railways it has been found that for some of the items procured, the expenditure has exceeded the limit sanctioned and the excess amount utilized vis-à-vis the sanctioned amount, ranges from (+)0.2% to (+) 290.0%.

In order to deal with variations in expenditure over sanctioned amount, it has been decided that:-

f) variation in cost of a single item up to and including (+)10%, due to price escalation, no detailed justification is required. However, the associate finance vetting would be required and the same be sent to Board

g) variation in cost of a single item beyond (+)10%, detailed justification with the associate finance vetting is required for processing post facto sanction;

h) the above clauses cannot be invoked in cases where there is any (+)variation in the quantity of item procured. A serious view will be taken where the procurement has been made in excess to the quantity sanctioned;

i) under no circumstances, as part of one time budgetary allocation,a training centre will procure items that have not been sanctioned tothem; and

j) under no circumstances the overall budgetary allocation given to a Training Centre should be exceeded.



Copy of Board's letter No.E(NG)I-99/PM10/10 dated 04.09.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter no.E(NG)I-99/PM10/10 dated 4.9.01 (RBE No.182/01).

Sub: Filling up of the posts of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical Departemnt.

…..In terms of this Ministry's letter of even number dated 6.7.2001, for promotion to

the apex Group "C" post of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical Department, only persons with the qualification of B.Sc. with Bio-Chemistry / Microbiology / Life Science or equivalent plus DMLT are eligible for consideration together with existing staff as on 1.8.98 having the qualification of B.Sc. with Chemistry with at least one year's training in Public Health Laboratory.

Pursuant to the Staff side demand raised in the DC/JCM forum for allowing promotion of staff working as Laborastory Superintendent in grade Rs.6500-10500 to the apex grade Rs.7450-11500 as Chief Laboratory Superintendent without insisting on educational qualification of B.Sc. etc., the matter has been considered by the Ministry of Railways and it has been decided that the staff in grade Rs.6500-10500 who have entered the grade with relaxed qualification of matriculation with Science plus DMLT may also be considered for promotion to the post of Chief Laboratory Superintendent subject to fulfilment of the following conditions.

(iii) Staff concerned should have completed a minimum of four years regular service as Lab.Supdt Gr.Rs.6500-10500.

(iv) Staff concerned should pass a suitability test comprising a written test and scrutiny of Record of Service (Service Record and Confidential Reports).

It is, however, clarified that such of the staff as possess the prescribed qualification of B.Sc. with Bio-Chemistry/Micro-Biology /life Science or equivalent plus DMLT, would continue to be eligible for promotion on completion of two years service as Lab.Supdt. in grade Rs.6500-10500 as per the existing procedure.

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SERIAL CIRCULAR NO.227 /2001Circular letter No.P(R)473/IV dated 26 -11-2001

Copy of Board's letter No.E(W)/2001/PSS-1/3 dated 24.09.2001 is forwarded for information, guidance and necessary action. Board's letters dated 24.7.2000 quoted therein was circulated as S.C.no.178/2000.

Copy of Board's letter No.E(W)/2001/PS5-1/3 dated 24.09.2001 (RBE No.194/01).

Sub: Inclusion of deceased railway employees' widow mother in the Privilege pass of the widow appointed on compassionate grounds.

…..In terms of para-3 of Board's letter no.E(W)/96 PS5-8/2 dated 24.07.2000, dependent widow

mother of a deceased railway employees has been allowed to be included in the widow pass as a family member of the widow. However, when the widow gets appointed on the Railways on compassionate grounds, widow mother of the deceased railway employee is not eligible for inclusion in the privilege pass of the widow railway employees.

Arising out of a demand by NFIR in the PNM meeting it has been decided that dependent widow mother of the deceased railway employee may be included in the privilege pass of the widows appointed on compassionate grounds.

Rule 2(c) of Railway Servants (Pass) Rules, 1986, Second Edition -1993 is accordingly amended as per Advance Correction Slip no.37 enclosed.

Thisissues with the concurrence of the Finance Directorate of the Ministry of Railways.

ADVANCE CORRECTION SLIP NO.37 TO THE RAILWAY SERVANTS (PASS)RULES, 1986 (2 ND EDITION, 1993)

Add the following as item (vii) under rule 2(c)

"(vii) Widow mother-in-law in case of widows appointed on compassionate grounds, whether her father is alive or not"

AUTHORITY: Board's letter No.E(W)/2001 PS 5-1/3 dated 24.09.2001

SERIAL CIRCULAR NO. 228 /2001Circular letter No.P(R)96/I dated 23 -11-2001

Copy of Board's letter No. E(MPP)/2001/6/8 dated 28.09.2001 is published for information, guidance and necessary action.

Copy of Board's letter No. E(MPP)/2001/6/8 dated 28.09.2001 (RBE No.196/2001).

Sub: Training of Act Apprentices under Apprentices Act, 1961Registration of Apprentice Contract/Payment of Stipend.

…..It has come to the notice of Board that the time stipulation of getting the Apprenticeship Contract registered within 3 months is not being observed by some of the Railway Units. This defeats the spirit of the Act and may lead to embarrassment to the Railways. it is reiterated that on the Commencement of Apprenticeship Training, Apprenticeship Contract duly signed by the Apprentice and the concerned Railway official should be got registered with the Regional Directorate of Apprenticeship Training within three months from the date of signing of the Contract.

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Board, also desires that payment of stipend to the Act Apprentices should be paid only after the Apprenticeship Contract is signed by both the Apprentice and the Railway Administration and the same is sent for registration and acknowledgement taken from RDAT. This aspect must be ensured by the Associate Finance also before releasing the stipend.However, care should be taken that Apprentices should not be denied payment of stipend due to the fault of Railways. This will be viewed seriously by Board.

Railways/Production Units should bring to the notice of all the concerned Establishments/Units for strict adherence.

SERIAL CIRCULAR No. 229/2001Circular letter No.P(R)554/IV dated 26 -11-2001

Copy of Board’s letter No. No.E(G)/2001/QRI-19 dated 4.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(G)/2001/QRI-19 dated 4.10.2001 (RBE No.198/2001).

Sub: Retention of Railway accommodation at the previous place of posting.…..

Under extant orders, Railway officers/staff on transfer from one place to another involving change of residence are authorized to retain the accommodation at the previous place of posting initially for a period of two months and further on request on medical/educational grounds for another six months. A doubt has arisen as to whether during the period of such authorized retention of Railway accommodation, if an officer/staff is again transferred to Northeast Frontier Railway, will he be entitled to retain the accommodation under the extant orders governing retention of Railway accommodation on transfer/posting to Northeast Frontier Railway, notwithstanding that the quarter held was not at the previous place of posting.

It is clarified that in such a case, the place where the employee is in authorised retention of Railway accommodation in terms of the permission granted in his/her favour by the competent authority, may be taken as "the previous place of posting" for the purpose of retention of Railway accommodation provided that the concerned employee has not been allotted any regular accommodation at the new place of posting.

These instructions shall also apply to cases where retention of quarter is/had been permitted under any other general or specific order of the Ministry of Railways, including eligible cases of retention of quarters on transfer to new zones.


SERIAL CIRCULAR No. 230 /2001Circular letter No.P(R)436/IREM/I dated 27 -11-2001

Copy of Board’s letter No.E(NG)II/99/RR-1/98 dated 10.10.2001 is forwarded for information, guidance and necessary action.


Sub: Amendment to IREM, Vol.-I(1989 Edition) - Rules for recruitment in Family Welfare Organization of Health Department.

…..Ministry of Railways have decided that the Indian Railway Establishment Manual Volume-I

may be amended as in Advance Correction Slip No.126 enclosed.



5. Add the following as new para 167 A with the caption as indicated:-

378

"(IX) FAMILY WELFARE ORGANISATION

167 A(1) The posts in the category of Field Workers (Male/Female) in scaleRs.3050-4590 may be filled as under:

iii) 50% by direct recruitment through RRB, and iv) 50% by promotion of Group "D" staff in Family Welfare Organisation.

(2) The qualification for direct recruitment to the post of Field Workers (Male/Female) will be as under"

(iii) Educational: Matriculation or equivalent.(iv) Age Between 18 and 27 years.

(3) Channel of Promotion/Higher grade: The following higher grade posts are available to this category of staff in the normal channel of promotion"

Sr.Field Worker((Male/Female) By non-selection(Rs.4000-6000 )Compilation Clerk By non-selection(Rs.5000-8000)

(4) The posts in the grade of Extension Educators in the pay scale of Rs.5500-9000 will be filled as under:-iv) 50% by direct recruitment through Railway Recruitment Boardsv) 25% through LDCE, with candidates with the same qualification as prescribed for direct

recruitment; andvi) 25% from amongst Compilation Clerks by seniority-cum-suitability.

(6) Qualification for direct recruitment to the posts of Extension Educator in scale Rs.5500-9000 will be as under:-iii) Educational: Post Graduation in Sociology/Social Work/Community Education or allied subject with similar course contents or Graduation in one of the above disciplines with two years Diploma in Health Education from a recognised University.iv) Age: Between 22 years and 32 years.

6) The following higher grade posts are available to Extension Educators inthe pay scale Rs.5500-9000 in the normal channel of promotion.

District Extension Educator By seniority-cum-suitability(Rs.6500-10500)

Sr.District Extension Educators By selection(Rs.7450-11500)

(Authority: Railway Board's letter No.E(NG)II/83/PO/135 dated 3.5.83 No.E(NG)I/85/PM-10/7 dated 8.5.89; No.E(NG)II/97/RR-1/40 dated 6.6.97; No.E(NG)II/94/RR-1/29 dated 10.5.99 No.PC-V/97./1/11/12 dated 8.4.99 and 21.2..2000 and No.E(NG)II/99/RR-1/98 dated 10.10.2001).

6. Add the following as new para 167 B after the new para 167 A:"167 B (1) The posts of Health Visitor (Multipurpose) in scale Rs.4000-6000 will be filled as under:

iii) 50% by promotion on seniority-cum-suitability of Midwives and Auxiliary Nurse cum Midwives; andiv) 50% plus shortfall of (i) above by direct recruitment through RRBs.

3) Qualification for direct recruitment to the posts of Health Visitor(Multipurpose) will be as under:

iii) Educational: Matriculation with multipurpose workers course from Institutes recognised by Central/State Governments with 3 years field experience as an additional desirable qualification.

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iv) Age: Between 18 and 27 years

3) Channel of Promotion/Higher grade posts available for promotion:

Sr.Health Visitor (Multipurpose) By non-selection(Rs.4500-7000)

Head Health Visitor (Multipurpose) By non-selection(Rs.5500--9000)

(Authority: Railway Board's letters No.PC-V/98/I/11/18(A) dated 10.5.98 No.E(NG)II/99/RR-1/90 dated 11.4.2000 and No.E(NG)II/99/

RR-1/98 dated 10.10.2001.

SERIAL CIRCULAR NO.231/2001Circular letter No.P(PC)487/V/97/Imp/Vol.IV dated 26.11.2001

Copy of Board’s letter No.PC-V/97/I/RSRP/1 dated 28.8.2001 is published for information , guidance and necessary action.

Copy of Board’s letter No.PC-V/97/I/RSRP/1 dated 28.8.2001(RBE No.179/2001)

Sub: Railway Services Revised Pay Rules, 1997 - Rectification of anomalies arising as a consequence of fixation of pay in the revised pay scales - supplementary instructions.

…In terms of Note 6 below Rule 7 of the Railway Services Revised Pay Rules, 1997, notified

vide G.S.R.No.584(E) dated 8th of October,1997, wherein the fixation of pay under Rule 7(1), the pay of a Raiwlay Servant who was drawing immediately before the 1st day of January, 1996, more pay in the existing pre-revised scale than another Railway Servant junior to him in the same cadre gets fixed in the revised scale at a stage lower than that of such junior, the pay of the senior Railway Servant shall be steppedup to the same stage in the revised scale as that of the junior. The condition precedent for such stepping up of pay is that both the senior and junior Railway Servants should be borne on the same cadre.

2. These provisions do not, however, cover cases where promotion avenues have been provided to posts borne on a particular cadre from different streams that may not necessarily belong to the same cadre or hierarchy. Consequently, situations have arisen where the pay of persons drawing a higher pay in a higher pre-revised pay scale applicable to such feeder posts has been fixed at a lower stage in the revised Vth CPC scale applicable to the corresponding promotion post as compared to their juniors holding feeder posts included in a different stream or cadre and who were earlier drawing pay at an equivalent or lower stage of pay in a lower pre-revised pay scale. Such instances have also arisen as a result of merger of different pay scales by the Vth CPC as a measure of rationalisation.

3. The issue had been raised by the Staff sideand the matter has been considered in the National Anomalies Committee. After careful consideration, the President is pleased to decide that the anomaly may be rectified by the grant of an additional increment to the senior Railway Servant who was drawing a higher pay in a higher pre-revised pay scale applicable to such feeder posts as compared to their juniors holding feeder posts included in a different stream or cadre and who were earlier drawing pay at an equivalent or lower stage of pay in a lower pre-revised pay scale. This dispensation shall, however, be applicable only in cases where the posts involved are clearly distinguishable as feeder and promotion posts though they may not belong to the same cadre or hierarchy. In other words, this dispensation shall not be aplicable to cases that are attributable only to the merger of pay scales by the Vth CPC as a measure of rationalisation.

4. Further action may be taken to re-fix the pay of the affected Railway servants under your administration control with the concurrence of your FA&CAO.

380

5. Appropriate amendment to the Railway Services Revised Pay Rules, 1997 will be issued separately.


Copy of Board's letter No. E(G)2001 HO1-7 dated 15.10.2001 is forwarded for information, guidance and necessary action. Board's letter dated 3.6.82 quoted therein was circulated as S.C.No.144/82.

Copy of Board's letter No. E(G)2001 HO1-7 dated 15.10.2001 (RBE No.205/2001).

Sub: Grant of honorarium to the Railway officers/staff for evaluation of Answer sheets in connection with the examinations held for promotion from Group 'C' to Group 'B'.

……..

Ministry of Railways have had under consideration the question of increase in the rates of honorarium for evaluation of Answer sheets as prescribed in Board's letter No.E(G)81 HO 1-26 dated 3.6.82. It has now been decided in modification of the above instructions that an honorarium of Rs.12/- per Answer Book shall be payable for evaluation of Answer Book in connection with the examinations held for promotion from Group 'C' to Group 'B'.

This has the sanction of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.


Copy of Board's letter No. 2000-E(SCT)1/31/2 dated 2/4.10.2001 is forwarded for information, guidance and necessary action. This Railway’s letter dated 29-6-2000 quoted therein is also enclosed.

Copy of Board's letter No. 2000-E(SCT)1/31/2 dated 2/4.10.2001

Sub: OBCs - clarification sought on certain communities.Ref: S.C.Rly.letter No.P(Res)171/Vol.IX dated 29.6.2000

……..

The clarification sought vide your above quoted letter have been clarified by Ministry of Social Justice and Empowerment as under:

(5) Bihar - According to the Gazette Notification No.186 dated 13.9.1993, the caste/community "Kurmi (Mahato)" (in Chhota Nagpur Division only) has been included in the Central List of OBCs for Bihar State. In view of this, persons belonging to Kurmi (Mahato) community in Chhota Nagpur Division only are entitled to get the benefits of reservation in civil posts and services under the Central Government.

(6) The persons belonging to 'Turupukapu' community of Srikakulam and Vishakhapatnam districts, included in the Central List of OBCs of Andhra Pradesh, are entitled to get the benefit of reservation in civil posts and services under the Central Government.

(7) The community 'Surya Balija' has not been included in the Central List of OBCs of Andhra Pradesh and, as such, they are not entitled to get the benefit of reservation in civil posts and services under the Central Government.

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(8) The caste certificate issued should bear the name of the community exactly the same as given in the Gazette of India Notification.

As regards to clarification at para (1) , the position is in contradiction to the clarification conveyed vide Board's letter of even number dated 2.3.2001. Accordingly back reference is being made to the nodal Ministry to reconfirm the position. The action may be pended till a clarification is received.

Action may be taken accordingly.

Copy of S.C.Rly/SC's letter No.P(Res)171/Policy/Vol.IX dated 29.6.2000 addressed to The Secretary (Estt.), Railway Board, New Delhi.

Sub: OBC - Clarification sought on certain Communities.------

KURMI (Mahato) is a community figured in the Central lists of OBC pertaining to 'Bihar State' against S.No.15, Page No.40. Just below the said Community it has also been mentioned 'KURMI' (Mahato) (in Chota Nagpur Division only). By the above it is not clear whether the residents of 'Chota Nagpur' Division belonging to KURMI (Mahato) Community are only to be treated as belonging to OBCs, or the residents of Bihar State as a whole belonging to KURMI (Mahato) Community are to be treated as belonging to OBC. Clarification on the above point is sought as some of the candidates selected by RRBs to the post of JE/II/Works have submitted Community Certificates as belonging to KURMI (Mahato) hailing from the place other than 'Chota Nagpur' Division in Bihar State.

Clarification is also sought whether the 'KURMI' (not mentioned in the brackets as "Mahato") Community in Bihar State is to be treated as OBC, as a Candidate selected to said post has submitted Community certificate as belonging to OBC 'KURMI' issued by competent authority. The candidate also hails from other than 'Chota Nagpur Division in Bihar State.

Incidentally it is stated that a candidate selected to the said post belonging to the State of Andhra Pradesh has produced a Community certificate as belonging to 'TURUPUKAPU' issued by Mandal Revenue Officer, Bobbili of Vijayanagaram District. In the Central List of OBCs pertaining to Andhra Pradesh State it has been mentioned against S.No.90, Page 38 as 'TURUPUKAPU' (of Srikakulam and Visakhapatnam Districts). As Vijayanagaram District is in between Srikakulam and Visakhapatnam Districts and formed some time back with some areas of both Srikakulam and Visakhapatnam Districts, the Community Certificate has been accepted. This needs confirmation/clarification.

In an other case, a candidate selected to the said post belonging to Andhra Pradesh State has produced a Community Certificate as belonging to "OBC". “Surya Balija" issued by Competent Authority, but "Surya Balija" is not in the Central list of OBCs of Andhra Pradesh. In support of his claim the candidate submitted a GO issued by Andhra Pradesh Government, wherein it has been mentioned that the name of "Kalavantula" (S.No.74 page 37) an OBC has been changed as "Surya Balija" (copy enclosed). The candidate produced evidence as belonging to "Kalavanthula" Community. The Community Certificate has been accepted in the circumstances explained above, which requires confirmation/correction.

All the above candidates have been selected against the posts reserved for OBCs. They are allowed provisionally pending clarification/confirmation from Board.

Board are requested to clarify the matter at the earliest..

SERIAL CIRCULAR NO. 234 /2001Circular letter No.P(R)436/IREM/I dated 28 -11-2001


Copy of Board's letter No. E(NG)I-98/PM10/3 dated 11.10.01 (RBE No.204/2001).

382

Sub: Filling up the post of Health & Malaria Inspector in grade Rs.5500-9000.……..

Consequent upon modification of educational qualification for direct recruitment of Health and Malaria Inspector Gr.III in the pay scale Rs.5500-9000 as B.Sc. (Chemistry) plus one year Diploma of Health/Sanitary Inspector vide ACS No.116 issued under this Ministry's letter No.E(NG)II-99/RR1/91 dated 3.4.2001, the Ministry of Railways have decided that the qualification for promotion of serving Railway employees of Medical Department to that post may also be modified accordingly.

2. The Indian Railway Establishment Manual may be amended accordingly as in Advance Correction Slip No.127 enclosed.



Substitute the following for the existing qualification shown in para 163(1)(ii) vide ACS No. 90, issued under Board’s letter No. E(NG)I-98/PM10/3 dated 9-9-99:

“BSc with Chemistry plus one year Diploma of Health/Sanitary Inspector”.

[Authority: Ministry of Railway’s letter No. E(NG)II-99/RR1/91 dated 3-4-2001 and E(NG)I-98/PM10/3 dated 11-10-2001)

SERIAL CIRCULAR NO. 235 /2001Circular letter No.P(R) 605/VII dated 28 -11-2001

Copy of Board's letter No. E(GP)2001/2/69 dated 17.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(GP2001/2/69 dated 17.10.2001 [RBE No.: 203/2001]

Sub: Promotion to Group 'B' posts through 30% LDCE -formation of panel when two or more candidates secure equal marks.

--------

1. In the various instructions issued by the Board in respect of conduct of Limited Departmental Competitive Examination for filling up 30% vacancies in Group 'B' posts, no specific provision has been made in regard to the criterion to be adopted for empanelment of candidates where two or more candidates secure equal marks in the aggregate. It has come to the notice of the Board that such situations do arise on the Railways/Production Units and therefore a uniform criterion is required to be specified.

2. The matter has been carefully considered by the Board and it has been decided that if two or more candidates secure equal marks in the aggregate (written test + viva-voce test + Record of service) in LDCE for promotion to Group 'B' posts against 30% quota, then their relative merit position for the purpose of their empanelment may be determined on the basis of their relative seniority in the feeder grade(s). The candidate who is senior shall rank higher.

3. The same criteria, as indicated in para 2 above, shall be applied for determining who will be empanelled against the last vacancy from amongst those who secure equal marks in the aggregate.

383


Copy of Board's letter No. E(NG)II-2000/RC-2/15 dated 8.9.2000 is forwarded for information, guidance and necessary action. Board’s letter dated 23-3-81, 23-11-90 & 17-9-98 quoted therein were circulated under SC Nos. 148/95, P[R]464/MC No.13 dated 21-1-91 & 264/98, respectively.

Copy of Board's letter No.E(NG)II/2000/RC-2/15 dt.8.9.2000(RBE No.159/2000) S.C.No.5 to MC-13.

Attention is invited to the instructions contained in Board's letter No.E(NG)II/30/RC-1/67 dated 23.3.1981 and para V of the Master Circular No.13 issued under Board's letter E(NG)II/90/RC-2/14 dated 23.11.90 wherein it was indicated that recruitment for filling the vacancies against Physically Handicapped quota is to be done by the Railways themselves. Attention is also invited to Board's letter No.E(NG)II/98/RC-2/8 dated 17.9.98 wherein it was laid down that, in future, in the matter of recruitment of the physically handicapped persons, in addition to Employment Notices being supplied to the Employment Exchanges/Special Employment Exchanges/Vocational Rehabilitation Centres/National Level Rehabilitation Districts, the Employment Notices will also be published in the "Employment News" published by the Publications Division, Ministry of Information & Broadcasting, Government of India and displayed on the office Notice Board of the offices under the control of the recruiting authority/establishment. All those who apply against such notices are to be considered along with those sponsored by the Exchanges, etc on equal footing.

2. The matter has been further considered by the Board and it has been decided that all future recruitment in Group 'C' & 'D' categories against vacancies reserved for the Orthopaedically handicapped and Hearing handicapped persons should be undertaken by Railway Recruitment Boards. Railways/PUs may place indents on the RRBs, duly indicating the category of posts against which recruitment is to be made and the nature of duties and functional requirements of the posts.

3. Recruitment for filling up vacancies reserved for the visually handicapped will, however, continue to be undertaken by the Railway Administrations themselves.

SERIAL CIRCULAR NO. 237 /2001Circular letter No.P(R)473/IV dated 3 -12-2001

Copy of Board's letter No. E(W)/2001 PS 5-8/6 dated 1.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(W)/2001 PS 5-8/6 dated 1.10.2001 (RBE No.-).

Sub: Cancellation of Post-Retirement Complimentary Passes.…..

It has been brought to the notice of Board that post-retirement complimentary passes, once issued, are not being cancelled even on genuine reasons which are beyond the control of the pass holders.

Post-retirement complimentary passes are issued on the same conditions as are applicable to railway servants in service. In terms of Rule 3 (xiii) of Railway Servants (Pass) Rules, 1986, Privilege Passes and PTOs once issued but not availed of shall except in special circumstances, to be recorded in writing by Pass Issuing Authority, be counted against the pass account of the railway servant concerned. This implies that on genuine reasons which are beyond the control of pass holders, passes once issued can be cancelled without debiting the same in pass-holders account. Post-retirement complimentary pass/privilege pass once issued may accordingly be cancelled on production of proof to the satisfaction of Pass Issuing Authority.

384

SERIAL CIRCULAR NO. 238 /2001Circular letter No.P(R)481/V dated 7-11-2001

Copy of Board's letter No. F(E)II/2001/FOP/1 dated 05.10.2001 is forwarded for information, guidance and necessary action. Board's letter dated 12.12.91 quoted therein was circulated as S.C.No. 177/91 dated 30.12.91.


Sub: Counting of broken periods of officiating in higher grade towards increment.…..

Recently in the PNM meeting staff side raised the issue of counting of broken periods of officiating in higher grade towards increment when one is promoted to that higher grade on regular basis.

In this connection attention is drawn to Advance Correction Slip No.14 and 15, which were issued consequent upon amendment to FRs, vide this office letter No.F(E)/II 89/FR-1/1 dated 12.12.1991. Under proviso1 (i) of FR 22(I) viz. [1313 (1)] it has been stated that when a Government Servant is appointed to the same post which he had held previously in a substantive or officiating basis, his initial pay fixed in that post under FR 22(I) viz. [1313(1)] should not be less than the pay which he drew on the last occasion and he shall count the period during which he drew that pay in such last and any previous occasions for increment in the stage of the time scale equivalent to that pay. It seems the instructions have not been clearly understood.

The following illustration would clarify the rule further:

Supposing a Railway Servant drawing pay of Rs.4600/- w.e.f. 01.03.96 in the pay scale of Rs.4000-6000 had been promoted on adhoc basis on two occasions in the pay scale Rs.4500-7000. When he is promoted on regular basis, say on 01.11.97 he shall be entitled to the following pay from time to time.

Lower grade post Higher grade post 4000-100-6000 4500-125-7000

01.03.96 460001.06.96 to 31.08.96 -- 4750(under FR 22(I)(a)(i) (Promoted to higher poston ad-hoc basis)01.09.96 (Reverted) 4600 --01.03.97(increment) 4700 --01.06.97 to 31.08.97 -- 4875(Promoted on ad-hoc basis)

01.09.97 (Reverted) 4700 --1.11.97 -- 4875(Promoted on regular basis).

On 01.11.97 when he is promoted on regular basis to the same higher post, his pay is fixed at the stage of Rs.4875/-. His pay at that stage drawn in the same post on the previous occasion from 1.6.97 to 31.8.97 is protected. Date of his next increment will be 01.08.98 (instead of 01.11.98), the period of three months from 01.06.97 to 31.08.97 during which he drew pay at Rs.4875/- being counted for increment at that stage of the time-scale vide Proviso (1)(i) of FR 22(I) [1313(I)].

However, the period of earlier ad-hoc promotion from 01.06.96 to 31.08.96 will not count because pay drawn during that period was less than the pay fixed on regular promotion. In other words in case the pay fixed on regular promotion happens to be more than the pay fixed on earlier occasions (s) of ad-hoc promotion, the benefit of counting of earlier period of ad-hoc promotion(s) will not be admissible.

385


Copy of Board's letter No E(P&A)II-2001/HW-2 dated 18.10.2001 is forwarded for information, guidance and necessary action. Board's letter dated 2-5-2001 and 24.9.2001 quoted therein were circulated as S.C.Nos. 90/2001 & 193/2001, respectively.

Copy of Board's letter No. E(P&A)II-2001/HW-2 dated 18.10.2001 (RBE No. 208/2001).

Sub: Rates of Night Duty Allowance w.e.f. 1.7.2001.…….

Consequent to sanction of an additional instalment of Dearness Allowance, vide this Ministry's letter No.PC-V/97/1/7/14 dated 24.9.2001, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexure 'A' and 'B' of Board's letter of even number dated 2.5.2001 stand revised w.e.f. 1-7-2001 as indicated at Annexure 'A' in respect of 'Continuous', 'Intensive', 'Excluded' categories and workshop employees, and as indicated at Annexure 'B' in respect of 'Essentially Intermittent' categories respectively.


ANNEXURE 'A'

Rates of Night Duty Allowance with effect from 1.7.2001 for 'Intensive', "Continuous" and "Excluded" categories and Workshop staff at the various places classified as "A-1, "A", "B-1, "B-2, and Ordinary localities including "C" Class Cities.---------------------------------------------------------------------------------------------------S. Pay slabs in Vth A-1 A B-1 B-2 OrdinaryNo. Pay Commission's localities scales including "C"

class cities.---------------------------------------------------------------------------------------------------

Rs. Rs. Rs. Rs. Rs.---------------------------------------------------------------------------------------------------1. 2550-2605 17.80 17.70 17.60 17.50 17.402. 2606-2790 18.60 18.50 18.40 18.30 18.203. 2791-3230 20.90 20.75 20.60 20.45 20.304. 3231-3440 23.10 22.95 22.80 22.65 22.505. 3441-4125 26.10 25.95 25.80 25.65 25.506. 4126-4270 28.90 28.75 28.60 28.45 28.307. 4271-4480 30.10 29.95 29.80 29.65 29.508. 4481-4630 31.65 31.40 31.20 31.05 30.759. 4631-4870 32.95 32.75 32.50 32.35 32.0510. 4871-5165 34.75 34.55 34.30 34.15 33.8511. 5166-5465 36.80 36.55 36.30 36.15 35.8512. 5466-6210 40.30 40.05 39.85 39.65 39.3513. 6211-6655 44.80 44.50 44.20 43.95 43.4014. 6656-6955 47.30 47.00 46.75 46.45 45.9015. 6956-7850 51.30 51.05 50.75 50.50 49.95 & above.---------------------------------------------------------------------------------------------------ANNEXURE 'B'Rates of Night Duty Allowance with effect from 1.7.2001 for "Essentially Intermittent" categories at the various places classified as "A-1, "A", "B-1, "B-2, and Ordinary localities including "C" Class Cities.------------------------------------------------------------------------------------------------------------S. Pay slabs in Vth A-1 A B-1 B-2 OrdinaryNo. Pay Commission's localities scales including "C"

class cities.---------------------------------------------------------------------------------------------------

Rs. Rs. Rs. Rs. Rs.---------------------------------------------------------------------------------------------------1. 2550-2605 11.85 11.80 11.75 11.65 11.60

386

2. 2606-2790 12.40 12.35 12.25 12.20 12.153. 2791-3230 13.95 13.85 13.75 13.65 13.554. 3231-3440 15.40 15.30 15.20 15.10 15.005. 3441-4125 17.40 17.30 17.20 17.10 17.006. 4126-4270 19.25 19.15 19.05 18.95 18.857. 4271-4480 20.05 19.95 19.85 19.75 19.658. 4481-4630 21.10 20.95 20.80 20.70 20.509. 4631-4870 21.95 21.85 21.65 21.55 21.3510. 4871-5165 23.15 23.05 22.85 22.75 22.5511. 5166-5465 24.55 24.35 24.20 24.10 23.9012. 5466-6210 26.85 26.70 26.55 26.45 26.2513. 6211-6655 29.85 29.65 29.45 29.30 28.9514. 6656-6955 31.55 31.35 31.15 30.95 30.6015. 6956-7850 34.20 34.05 33.85 33.65 33.30 & above.

SERIAL CIRCULAR NO. 240 /2001Circular letter No.P(R)227/XIII dated 29-11-2001

Copy of Board's letter No. E(D&A)2000/RG 6-13 dated 8.10.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 12-2-93 quoted therein was circulated as SC. No. 22/93.

Copy of Board's letter No. E(D&A)2000/RG 6-13 dated 8.10.2001 [RBE No.: 200/2001]

Sub: Imposition of penalty of withholding of increments in the promotion grade.

-------

Attention of the railways is invited to instructions contained in Board's letter No.E(D&A)92 RG6-185 dated 12.2.93. In terms of these instructions, where the penalty of withholding of increment imposed on a railway officer is to become operative from a future date, the person concerned should be promoted in his turn prospectively with reference to his position in the earlier panel of the DPC and the penalty imposed in the promotion grade for a period which would not result in greater monetary loss.

2. Board have since reviewed the above provisions and have decided in partial modification thereof that henceforth no moderation of the period of operation of the penalty will be done while giving effect to the penalty of withholding of increment in the promotional grade. The penalty will be given effect to in the promotional grade for the same period as prescribed in the penalty order. (These orders will apply to the cases where actual operation of penalty is yet to start).

SERIAL CIRCULAR NO._241_/2001Circular letter No. P(R)583/III dated -12-2001

Copy of Board's letter No.E(P&A)II-2001/PLB-9 dated 16.10.2001 is forwarded for information, guidance and necessary action please.

A complete progress report and statement as at Annexure I to above Board's letter, tabulating the payments made under PLB for the year 2000-2001 duly vetted by finance may please be sent by 15.12.2001.

Copy of Board's letter No.E(P&A)II-2001/PLB-9 dt.16.10.2001 (RBE No.206/2001)

Sub: Payment of Productivity Linked Bonus to non-gazetted Group'B','C' & 'D' Railway employees for the financial year 2000-2001.

……..The President is pleased to sanction Productivity Linked Bonus (PLB) to all non-gazetted

Group ‘B’', ‘C’ & ‘D’ Railway employees (excluding all RPF/RPSF personnel) without any ceiling on wages for eligibility equivalent to 57 (fifty seven) days wages for their performance during the financial

387

year 2000-2001. Where wages exceed Rs.2500/- per month, PLB will be calculated as if 'wages' are Rs.2500/- p.m.

2. In the revised (Fifth Pay Commission) scales of pay, 'wages' for the purpose of PLB actually drawn during the financial year, shall include 'pay' as defined in Rule 103(35)/R-1(1985 Edition) and dearness allowance sanctioned in the revised scales during the financial year 2000-2001. In the case of Running Staff, the term 'pay' shall include 30% of pay constituting the pay element in Running Allowance payable on leave salary. Other conditions such as method of calculation of wages, etc., as prescribed in this Ministry's instructions and clarifications from time to time, shall remain unchanged.

3. It has been decided that in the case of eligible employees mentioned in Para 1 above who were not placed under suspension, or had not quitted service/retired/expired during the middle of the financial year 2000-2001 or were on leave where leave salary admissible is not less than that admissible on leave on average pay, may be paid an amount of Rs.4685/- towards PLB for the financial year 2000-2001. In the case of employees other than those mentioned above, the amount of PLB may be calculated in accordance with the extant instructions on the subject.

4. The Ministry of Railways have also decided that in relaxation of the provisions in Rules 905(2), 908 and 909 of State Railway Provident Fund Rules, as contained in Chapter 9 of R.1/1985 edition, such of the subscribers to the SRPF as are entitled to Productivity Linked Bonus may, if they so desire, deposit the whole or part of the amount admissible under the Scheme in their respective State Railway Provident Fund Accounts.

5. Payment of Productivity Linked Bonus to all non-gazetted Group 'B', 'C' & 'D' Railway employees may be made immediately.

6. A complete progress report and statement, as at Annexure-1, tabulating the payments made under PLB for the year 2000-2001 duly vetted by Finance, should be submitted by 31.12.2001.


SERIAL CIRCULAR NO. 242 /2001Circular letter No.P(R)23/V dated 7 -12 -2001]


Copy of Board's letter No.F(E)/Spl.2000/Adv.3/3 dated 11.09.2000 (RBE No.161/2000)

Sub: Grant of House Building Advance to Govt. servants for acquisition of house in rural areas.

…..A copy of Ministry of Urban Development's O.M.No.1/17015/8/94/H.III dated 6 th

October, 1994 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants mutatis-mutandis.

Copy of Ministry of Urban Development's O.M.No.1/17015/8/94/H.III dated 6.10.1994.

OFFICE MEMORANDUM

Subject: Grant of House Building Advance to Government servants for acquisition/construction of house in rural areas.

…..According to the house building advance rules, following documents, inter alia are

required to be submitted along with the application from:

388

i) Copy of the sale deed or other proof regarding applicant's title to the land.ii) Non-encumbrance certificate from the Revenue authority/ Government pleader.(iii) Copy of the approved building plan along with the endorsement of the approving authority on the plan and a copy of the site plan.iv) Specifications, and Estimates.

2. Generally there is no difficulty in submission of these documents in urban areas. However, in the case of rural areas, Heads of Departments have pointed out certain difficulties in ensuring compliance with the above requirements of the rules. The matter has been examined in consultation with the Ministry of Law and it is clarified that submission of the above documents is essential before house building advance could be sanctioned to any Govt. servant in rural areas.

3. There may, however, be cases in which submission of the documents referred to at (i) and (iii) above may not be feasible particularly, when the house sites in question is owned by inheritance and also there is no law in force of the local authority (like District Board, Village Panchayat, Gram Sabha or notified areas) requiring approval of the building plan.

4. In the type of cases referred to in para 3 above, house building advance could be granted after submission of the following documents:

b) In respect of clear and marketable title of the applicant having houses sites in rural areas:

(v) In case the land(house site) is owned by inheritance, an affidavit showing the manner in which the land was inherited, together with declaration that the applicant is the sole owner of the land or the specified share on which he proposes to raise the construction and that there is no other co-heir of the land.

(vi) A copy of the extract of the relevant register of the Gram Sabha or the Voter's list showing the number of the house or plot (in most of the states, Gram Sabha /Village Panchayat maintain register of property within the abadi land, list of the residents of the village who are automatically members of the Gram Sabha/Panchayat together with house number. The Voter's list invariably shows the house number in which the voter lives. In case a Govt. servant is not recorded as a voter in the rural areas on affidavit may be obtained showing the relationship of the persons showing to be living in house).

(vii) In case the construction is proposed on a vacant piece of land within the abadi plot, Govt. servant maybe required to furnish the number of the entire abadi plot together with the boundaries of the plot and an affidavit showing the mode of ownership and inheritance.

(viii) Non-encumbrance certificate.

(c) Submission of approved building plans and estimates etc. in respect of rural areas where there is not in force any law of the local authority requiring approval of building plans.

The sanctioning authority may obtain an affidavit from the applicant Govt. servant that there is not in force any law of the local authority (like District Board, Village Panchayat, Gram Sabha or notified areas) requiring approval of the building plan. The sanctioning authority may also obtain certificate from registered Architect/Engineer stating that the specifications and design of the proposed building ensure structural soundness of the building. The Head of the Deptt. should satisfy himself that the interests of the Govt. are safeguarded before sanctioning the advance.



.

389

A copy of the Railway Boards letter No.PC-V/98/1/7/11(pt) dated 9.10.2001 on the above subject is sent herewith for information, guidance and necessary action.

Copy of Board's letter No.PC-V/98/1/7/1(pt) dated 09.10.2001.

Sub:Implementation of Government's decision on the recommendations of the

5th Central pay Commission grant of fixed medical allowance @ Rs.100/-

p.m. to the Railway Pensioners/family pensioners.

Ref:Railway Board's letter No.PC-V/98/1/7/1/1 dated 21.09.99.

…..

Staff side vide agenda item No.52/2001 of PNM/NFIR forum, have stated that there is confusion in regard to interpretation of eligibility for payment of medical allowance to railway pensioners /family pensioners as defined in para 3 of boards letter under reference and railway pensioners/family pensioners in some Divisions are being denied Medical Allowance on some pretext or the other. In this connection, it is stated that railway medical facility is not made compulsory to the Railway Pensioners. There may be several pensioners who may not have opted for such facility at the time of their retirement and have not enrolled themselves under any of the railway health schemes. However, under the extant rules for medical allowance, such pensioners will be eligible for grant of medical allowance subject to fulfillment of territorial criterion.



…..

A copy of the Railway Boards letter No.PC-V/97/1/11/11 dated 17.10.2001 on the above subject is sent herewith for information guidance and necessary action.

Board's letter mentioned had been circulated as under.

Railway Boards letter No. S.C.No.

1)No.PC-V/97/1/11/12 dt.08.04.99 263/99

2)No.PC-V/97/1/11/12 dt.21.07.99 264/99

Copy of the Board's lette4r No.PC-V/97/1/11/11 dated 17.10.2001 (PC V/322) (RBE no.2-7/2001)

Sub:Re-distribution of posts of Asst.Health Officers(AHOs)

Ref: Board's letter No.PC-V/97/1/11/2 dated 8.4.99 and 21.7.99.

…..

Fortythree posts of Assistant Health Officers in Gr."B" scale of Rs.7500-12000, including one each for the Zonal HQ and Zonal Hospital, had been sanctioned by upgrading the equivalent number of posts in apex group"C" scale of Rs.7450-11500 vide Board's letters referred to above. The question of charge in the pattern of distribution of posts of AHOs on the Zonal Railways has been under examiantion of the Board following the receipt of suggestions from one of the Railways. The matter has been examined and it has been decided that the posts earmarked for Headquarters office and Zonal Hospital may also be operated in Divisions, if required as per local needs.

390

This disposes of Western Railway's letter No.E(G)/1024/10 dated 26.6.2001.

SERIAL CIRCULAR NO.___245__/2001Circular letter No. P(R) 605/VIII dated 3 -12-2001

Copy of Board's letter No.E(NG)I-98/PM1/17 dated 30.10.2001 is forwarded for information, guidance and necessary action please. Board's letter dated 20.10.9 (not 20.10.95 as given in Board's letter) quoted therein was circulated as S.C.No.320/99.

Copy of Board's letter No.E(NG)I-98/PM1/17 dated 30.10.2001.

ADDENDUM/CORRIGENDUM

Sub: Guidelines for Personnel Officers and Members of Selection Boards constituted for conducting selections for promotion to posts classified as "Selection".

------Reference Board's letter of even No. dated 20.10.95 forwarding therewith guidelines for

Personnel Officers and Members of Selection Boards constituted for conducting selections for promotion to posts classified as "Selection"

The following correction/additions may be carried out in the guidelines referred to above:-

(3) In para 6.1 after the word "training" and before the word "for" appearingin the first line, insert the words and figures "for a period of 3-4 weeks"

(4) The existing Note (1) and Note (2) below para 9.1 should be read as under:FOR READ

Note (1) Evaluating the answer Note (1) Evaluating the answer sheets without the fly sheets with the fly leaves and dummy leaves and without numbers is not allowed dummy roll numbers

is not allowed.

Note(2) Evaluation of answer Note (2) Evaluation of answer sheets even where fly sheets even without leaves and dummy fly leaves and with dummy numbers are present, roll numbers where the but the candidate has candidate has written his written his name or name or roll number in roll number in the other other sheets of the answer sheets of the answer book is also not allowed.

book, is not allowed.

(3) Re-number the existing Note below Para 11.5.1 as "Note (I)" and added the following as Note (ii):-

"Note (ii): A person who fails in the psycho-test is not eligible to be included in the panel/suitability list".

(4) In para 11.6.4:-

(iii) For the word "maximum" appearing in the second line, read theword "minimum".(iv) For the words and figures "more than 80%" marks" appearing in the fourth line, read "80% or more marks".

391

(This disposes of RCF's letter No.27E/RCF/KXH/Policy dt.7.6.2000, N.Rly's letter No.831-E/63-2/XIV/A./EIV dt.7.2.2000, W&AP's letter No.WAP/PM6/253dated 22.1.2000 and DLW's Lr.No.27/110/57/Pt.VII dated 31.8.2001).

SERIAL CIRCULAR NO. 246 /2001Circular letter No. P(R)633/ I dated 7-12-2001

Copy of Board's letter No.E(P&A)/I/2000/SP-1/MH-2 dated 02.06.2000 is forwarded for information, guidance and necessary action please. Board's letter dated 11.3.97 quoted therein was circulated as S.C.No. 83/97.

Copy of Board's letter No.E(P&A)/I-2000/SP-1/MH-2 dated 2.6.2000 (RBE No.106/2000).

Sub: Grant of Special Pay to Doctors performing Anaesthesia work

Ref: This Ministry's letter No.E(P&A)1-96/SP-I/MH-1 dated 11.3.1997 and No.E(P&A)I-98/SP-1/Gen.I dated 09.10.1998.

…..Sanction of the President is hereby accorded to the grant of Special Pay to the

Doctors who are entrusted with the performance of anaesthesia work, in addition to their normal duties, last extended upto 20.12.98 vide this Ministry's letter No.E(P&A)I-96/SP-1/MH-1 dated 11.03.1997, being further extended for a period of three years w.e.f. 1.8.1997 to 1.8.2000 or till a specialists cadre for the anaesthesia work is formed whichever is earlier.

2. Pursuant to the recommendations of the Fifth Central Pay Commission, Special Pay, henceforth will be termed as "Special Allowance" , the President is also pleased to decide that pending a detailed review, the Special Pay already admissible @ Rs.100/- to the aforesaid category of doctors would stand revised to Rs.200 p.m.

3. This Special Allowance will have no additive value for any purpose whatsoever.

4. This issues with the concurrence for Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO._247_/2001Circular letter No.P(R)359/IV dated 7 -12-2001

Copy of Board's letter No.91/M(W)964/126/Pt dated 20.6.2000 is forwarded for information, guidance and necessary action please.

Copy of Board's letter No.91/M(W)964/126/Pt dt.20.6.2000 (RBE No.122/2000)

Sub: Revision of Incentive Scheme.Ref: Board’s letter of even number dated 17-12-99.

------The subject of review of Incentive Scheme at Wheel & Axle Plant has been

reconsidered by the Board. The Board has now decided as under:

(ii) The plant capacity and standard man-hours shall be as follows:

---- Plant Capacity:

-- Wheel == 8,300/month-- Axle == 4,200/month

---- Standard Man-hours:

-- Wheel Shops = 87,414-- Axle shops = 41,724

392

These shall be subject to annual review.

(ii) No Bonus limit shall be 83% of plant capacity.

(iii) Incentive rates shall be based on the minimum of the pay scale of Gr.II operator and shall be:

--- Wheel Shops = 0.58/wheel-- Axle shops = 1.15/axle

2. These changes will be made applicable w.e.f. 1.9.99.

7. All other factors would remain same as conveyed vide this office letter referred to above.

8. This issues with the concurrence of Finance Directorate.


Copy of Board's letter No.2000-E(SCT)1/25/11 dt.6.7.2000 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2000-E(SCT)1/25/11 dt.6.7.2000 (RBE No.131-A/2000)

Sub: Clarifications when reserved category candidates apply against general posts.

-------One of the RRBs desired the clarification on the undernoted points when SC/ST

candidates apply for the non-reserved posts. Board have considered the points raised and clarify as under:Points raisee Clarifications1. Whether the applications of candidates belonging to SC/ST community with only Rs.10/- as postal charges instead of normal examination fee may beallowed to be considered.

1. Yes, the applications of candidates of SC/ST community with only Rs.10/- as postal charges instead of normal examination fee may be allowed to be considered because reduced fee is as economic relief and not a relaxation.

If such applications are entertained are they eligible for age relaxation applicable to SC/ST ?

2. No age relaxation is allowed to SC/ST candidates if they apply for non-reserved posts.

3. Whether free pass facility will be admissible to SC/ST candidates who apply for the posts not reserved for them ?

3. The provision of free pass facility may be allowed to continue to SC/ST candidates even if they apply for the non-reserved posts.

In case the Railways/RRBs are following different practices they may now follow the procedure as per the above clarifications.


A copy of the Railway Board's letter No.PC-V/97/1/9/6 dated 7.11.2001 (PC-V/323,RBE No.218/2001) on the above subject along with its enclosure are sent herewith for information, guidance and necessary action.

Railway Board's letters mentioned therein had been circulated as under:

Railway Board's letter No. & date S.C.No.

393

1) PC-V/97/1/9/6 dated 2.5.2001 97/20012)F(E)/III/96/PN1/9 dated 18.08.98 234/983)F(E)/III/96/PN1/9 dated 02.08.2000 176/20004)F(E)/III/97/PN1/Ex-gratia/3 dated 31.12.97 20/985)F(E)/III/97/PN1/Ex-gratia/5 dated 27.1.98 44/986)F(E0/III/97/PN1/21 dated 5.8.99 212/98

Copy of the Board's letter No.PC-V/97/1/9/6 dated 07.11.2001 (PC-V/322, RBE No.218/2001).

Sub:Grant of Dearness Relief to Railway Pensioners/Family Pensioners - revised rates effect from 01.07.2001.

…..A copy of Office Memorandum No.42/2/2001-P&PW(G) dated 25.09.2001 of Ministry

of Personnel, Public Grievances 7 Pensioners (Department of Pension and Pensioners' Welfare) on the above subject is sent herewith for your information and necessary action. As stated in para-2 thereof, these orders will apply to Railway pensioners also.

A concordance of various instructions and orders referred to in the enclosed office memorandum with reference to corresponding Railway instructions is indicated below:

Sl...No.

Para No.

No. & date of Deptt of Pension & Pensioners' Welfare's O.M.

No. & date of Corresponding orders issued by Railway Board.

1. 1. 42/2/2001-P&PW(G) dated 11.4.2001

PC-V/97/I/9/6 dated 2.5.2001 (RBE No.85/2001, S.No.PC-V/304).

2. 2. 23/1/97-P&PW(B) dated 23.2.98

N.A.

3. 3. 4/59/97-P&PW(D) dated 14.7.984/29/99-P&PW(D) dated 12.7.2000

F(E)/III/96/PN1/9 dated18.8.98F(E)III/96/PN1/9 dated 2000RBE No.138/2k

4. 4 &5 45/52/97_P&PW(E) dated 16.12.97

i)F(E)III/97/PN1/Ex-gratia/3 dated 31.12.97 (RBE No.194/97, S.No.PC-V/28)ii)F(E)/III/97/PN1/Ex-gratia/5 dated 27.1.98 (RBE No.19/98,S.No.\PC-V/38).

5. 7 45/73/97-P&PW(G0 dt 2.7.99

F(E)/III/99/PN1/21 dt.5.8.99.

Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners Welfare, Government of India, New Delhi's Office Memorandum No.42/2/2001-P&PW(G), dated 25 th

Sept.,2001.

OFFICE MEMORANDUM

Sub: Grant of dearness relief to Central Government pensioners/ family pensioners - Revised rate effect from 01.07.2001.

…..The undersigned is directed to refer to this Department's OM No.42/2/2001-P&PW(G) dated

11.04.2001 sanctioning the instalment of dearness relief admissible from 01.01.2001 and to say that the President is pleased to decide that dearness relief shall be paid to the Central Government Pensioners/family pensioners to compensate them for the rise in cost of living beyond average. Consumer price Index 306.33 (as on 01.01.1996) at the rate of 45% w.e.f. 01.07.2001 in supersession of the rate mentioned in the OM dated 11.04.2001 referred to above.

These orders apply to (I) All Civilian Central Government Pensioners/Family Pensioners (ii0 The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates (iii) All India Service Pensioners (iv) Railway Pensioners and (v)The Burma Civilian Pensioners/family pensioners and pensioners/families of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of

394

adhoc ex-gratia allowance of Rs.1275/- p.m. in terms of this Department's OM No.23/1/97-P&PW(B) dated 23.02.1998.

Central Government Employees who had drawn lumpsum amount on absorption in a PSU/Autonomous body and have become eligible to restoration of 1/3rd commuted portion of pension as well as revision of the restored amount in terms of this department's OM No.4/59/97-P&PW(D) dated 14.07.1998 will also be entitled to the payment of DR @ 45% w.e.f. 01.07.2001 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption subject to fulfilment of the conditions laid down in para 5 of the OM dated 14.07.98. In this connection, instructions contained in this Deptt's OM No.4/29/99-P&PW(D) dated 12.07.2000 refers.

The surviving CPF beneficiaries who had retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of Ex-gratia @ Rs.600/- p.m. with effect from 01.11.1997 under this Department's OM No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 45% w.e.f. 01.07.2001.

The following categories of CPF beneficiaries who are in receipt of Ex-gratia payment in terms of this Department's OM No.45/52/97-P&PW(E) dated 16.12.1997 will be paid DR @ 37% w.e.f. 01.07.201.

(ii) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 01.01.1986 or who had died while in service prior to 01.01.1986 and are in receipt of Ex-gratia payment of Rs.605/-p.m.

ii Central Government Employees who had retired on CPF benefits before 18.11.1960 and are in receipt of Ex-gratia payment of Rs.654/- Rs.659/- Rs.703/- and Rs.965/-

Payment of dearness relief involving a fraction of rupee shall be rounded off to the next higher rupee.

Other provisions governing grant of dearness relief in respect of employed family/pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department's OM No.45/73/97-P&PW (G) dated 02.07.1999. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

In the case of retired Supreme Court and High Court Judges necessary orders will be issued by the Department of Justice separately.

It will be the responsibility of the pension disbursing authority including the Nationalised Banks, etc. to calculate the quantum of dearness relief payable in each individual case.

The offices of Accountant General and Authorised Public Sector banks are requested to arrange payment of relief to pensioner etc. on the basis of above instructions without waiting for any further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India in view of letter No.528-TA,II/84-80-II dated 23.04.1981 of the Comptroller and Auditor General of India addressed to all Accountant Generals and Reserve Bank of India Circular No.GANB No.2958/GA-64(ii)(CGL)/81 dated 21st May, 1981 addressed to State bank of India and its subsidiaries and all Nationalised Banks.

In their application to the employees belonging to Indian Audit and Accounts Department these orders issue in consultation with the C&AG.

This issue with the concurrence of Ministry of Finance, Department of Expenditure vide their U.O.No.755/EV/2001 dated 24.09.2001.

395


Copy of Board's letter No.E(W)2000/CL-1/1 dated 11.9.2000 is forwarded for information, guidance and necessary action please.

Copy of Board's letter No.E(W)2000/CL-1/1 dt.11.9.2000 (RBE No.163/2000)

Sub: Railway Week Celebrations.Ref: Board's letter of even number dtd. 23rd March, 2000.

------Board for some time past had under consideration a proposal for permitting Railways to incur expenditure on Railway Week Celebrations as per powers vested in General Managers for expenditure during ceremonial occasions in lieu of existing practice for sanctioning token sums every year.

2. It has now been decided that the powers regarding expenditure in connection with Railway Week Celebrations may be exercised by General Managers in terms of para 29(a) of Board's letter No.F(X)II/97/PW/4, dated 16.9.1997 as amended from time to time. In case of Railway Staff College, IRISET, IRICEN, IRIMEE and IRIEEN, Director General/Directors of these institutions will exercise these powers. Secretary/Railway Board is also authorised to incur expenditure for this purpose within the ceiling mentioned in para 29(a) of GM's powers.

3. All other instructions in the matter as advised vide Board's letter under reference should be followed during the Railway Week Celebrations, which will be observed from 10 th to 16th

April every year.

4. This issues with concurrence of Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO. 251 /2001Circular letter No.P(R)54/V dated 7 -12-2001

Copy of Board's letter No.E(P&A)II-2000/HRA-16 dated 18.10.2001 is forwarded for information, guidance and necessary action please. Board's letter dated 19.7.93 quoted therein was circulated as S.C.No.77/93.

Copy of Board's letter No.E(P&A)II-2000/HRA-16 dt.18.10.2000 (RBE No.182/2000)

Sub: Upgradation of Quilandy (MC) as "C" class city for the purpose of HRA.-----

Reference is invited to Board's letter No.E(P&A)II/90/HRA/CCA-18 dated 19.7.93 regarding re-classification/upgradation of cities/towns on the basis of 1991 census for the purpose of grant of HRA/CCA to Railway employees. Consequent upon reconstitution of Quilandy Panchayat into a Municipality by the State Government of Kerala vide their Notification No.G.O.(MS)No.75/93/LAD dated 31.3.93 and the population in the Quilandy (MC) area as per 1991 census being 57797, this city has qualified for classification as a "C" class city/town for the purpose of House Rent Allowance.

2. The President is accordingly pleased to decide that Quilandy shall stand classified as "C" class city/town for the purpose of grant of House Rent Allowance to Railway employees posted in Quilandy (MC).

3. These orders shall take effect from 01.04.1993.


396

SERIAL CIRCULAR NO. 252 /2001Circular letter No.P(R)64/Misc . dated 7 -12-2001

Copy of Board's letter No.F(E)I/97/AL-4/3 dated 3.11.2000 is forwarded for information, guidance and necessary action please. Board's letter dated 7.4.95 quoted therein was circulated as S.C.No.55/95.

Copy of Board's letter No.F(E)I/97/AL-4/3 dt.3.11.2000 (RBE No.191/2000)

Sub: Special Compensatory (Tribal Areas/Scheduled Area/ Agency Areas Allowance) - Gujarat State. ------

Please refer to the Board's following letters on the above subject:-

(1) F(E)I/90/AL-4/5, dated 23.11.90 (2) F(E)I/90/AL-4/5, dated 8.4.93 (3) F(E)I/95/AL-4/1, dated 7.4.95

(4) F(E)I/97/AL-4/3, dated 12.6.98 (5) F(E)I/09/AL-4/5, dated 2.9.98

2. The question of extension of the currency of Tribal Area Allowance beyond 31.1.97 in respect of Gujarat State has been considered in the Ministry of Railways.

3. Sanction of the Ministry of Railways is hereby communicated to the continued grant of special Compensatory (Tribal Area Allowance) in the Tribal areas of Gujarat, as mentioned in the Annexure to this letter, at the rate laid down in Board's letter No.F(E)I/98/AL-4/5 dated 2.9.1998, for a period from 1.8.1997 to 31.3.2001 or till withdrawal of the allowance by the State Govt. of Gujarat in respect of their employees, whichever is earlier.

List of Tribal Talukas covered under Tribal Areas Sub Plan. ANNEXURE-I---------------------------------------------------------------------------------------------------Sr.No. Name of Taluka Name of District--------------------------------------------------------------------------------------------------- 1. 2. 3.---------------------------------------------------------------------------------------------------1. Vijaynagar Sabarkantha2. Khedbrahma -do-3. Bhiloda -do-4. Meghraj -do-5. Jhalod Dahod6. Dahod -do-7. Santrampur -do-8. Umkheda -do-9. Devgadhbaria -do10. Chhotaudepur Vadodara11. Naswadi -do-12. Tilakwada Narmada13. Dodiapada -do-14. Sagbara -do15. Nandod -do-16. Valla Bharuch17. Zagdia -do-18. Uchhai Surat19. Vyara -do20. Mahuva -do-21. Mandvi -do-22. Nizdi -do-23. Songadh -do-24. Valod Surat25. Mangrol -do-

397

26. Bardoli -do-27. Chikhali Navsari28. Vansda -do29. Dharampur Valsad30. Oardu -do-31. Umbergaon -do-

ANNEXURE-II---------------------------------------------------------------------------------------------------Sr.No. Name of the Pocket Name of the Taluka Name of the District.---------------------------------------------------------------------------------------------------1. Olpad Olpad Surat2. Kamrej Kamrej Surat3. Palsana Palsana Surat4. Ronvel Valsad Valsad5. Atgam Valsad Valsad---------------------------------------------------------------------------------------------------

SERIAL CIRCULAR NO.253/2001Circular letter No.P(R)481/V dated 4 -12-2001

Copy of Board's letter No.PC-IV/92/NC/JCM /4(Committee-9) dated 19.10.2001 is forwarded for information, guidance and necessary action please. Board's letters dated 24.5.99 and 23.6.99 quoted therein were circulated as S.C.Nos.132/99, 172/99 respectively.

Copy of Board's letter No.PC-IV/92/NC/JCM/4 (Committee-9) dt.19.10.2001) (RBE No.212/2001).

Sub: Fixation of pay under Rule 1313 FR 22(I)(a)(1) R-II (erstwhile FR 22-C) on promotion from one post to another carrying identical scales of pay.

--------Reference is invited to Board's letter of even number dated 24.5.99 (read with letter dated

23.6.99) permitting fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II (erstwhile FR 22-C) in certain specific situations of promotions from one post to another in identical scale, made during 1.1.86 to 31.12.95. Subsequently, proposals/requests were received from the Railway Administrations/staff federations seeking similar benefit in a number of other situations of movement from one post to another in identical scale. The same were examined in this office. However, it has not been found feasible or desirable to accede to the requests for extending the above benefit in these situations for want of enough justification.

2. However, the President is pleased to decide that the benefit of fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II (erstwhile FR 22-C) may be permitted in the following cases of promotion made from 1.1.96 onwards:-

(i) Console Supdt. Asst.Programmer (Rs.7450-11500) (Rs.7450-11500)

(ii) Shunting Master Gr.I AYM (Rs.5000-8000) (Rs.5000-8000)

3. The persons concerned may be given an option to be exercised within a period of three months from the date of issue of these orders for re-fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II. Arrears may be allowed wherever due.

4. This issues with the concurrence of Finance Directorate of Ministry of Railways (Railway Board).

398



A copy of the Railway Board's letter No.F(E0/III/98/PN1/4 dated 7.12.2001 (PC-V/324, RBE No.220/01) is sent herewith for information and necessary action.

The Railway Boards letter mentioned therein had been circulated:

Railway Board's Lr.No. and Date S.C.No. 1) F(E)/II/98/PN1/4 dated 09.09.99 259/992)F(E)/III/98/PN1/4 dated 24.04.99 115/993)F(E)/III/98/PN1/4 dated 20.08.01 208/01

.Copy of Board's letter No.F(E0/111/98/PN1/4 dated 7.11.01 (PC-V/324,RBE No.220/01)


Sub: Eligibility of disabled divorced/widowed daughter for grant of family pension.Ref: Board's letter of even number dated 20.08.01.

…..The date 24.4.1998 appearing in second line of para-2 of the above referred letter

dated 20.08.2001 may be read as 27.04.98.

This also disposes of Eastern Railway's letter No.787/0/Pen/Pt.XIX dated 12.9.2001.

SERIAL CIRCULAR NO. 255 /2001Circular letter No.P(R)436/RSPR/I dated 19-12-2001

Copy of Board's letter No. F(E)/III/2000/PN1/23 dated 18.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. F(E)/III/2000/PN1/23 dated 18.10.2001 (RBE No.209/2001)

To be published in Gazette of India Part II, Section 3 , Sub-section (ii)

NOTIFICATION

S.O.No. In exercise of the powers conferred by the proviso to Article 309 and clause (5) of Article 148 of the Constitution, the President hereby makes the following rules further to amend the Railway Services (Pension) Rules, 1993, namely:-

(ii) These rules may be called the Railway Services (Pension) First Amendment Rules, 2001(ii) They shall come into force from the date of their publication in the official Gazette.

2. In the Railway Services (Pension) Rules, 1993, in Rule 75 sub rule (18) after the first proviso , the following proviso shall be inserted, namely:-

399

" Provided further that family pension admissible under the Employees Pension Scheme ,1995, and the Family Pension Scheme, 1971, shall, however, be allowed in addition to the family pension admissible under these rules.

Foot Note : The Railway Services (Pension) Rules, 1993 were published as S.O. No. 930 (E) dated 3rd December, 1993. The rules were subsequently amended vide Ministry of Railways’ notifications given below:-

(v) No. F(E)III/94/PNI/31 (Amendment) dt. 3-2-95 published as S.O No. 511 on 25-2-95

(vi) No. E[G]94 EMI-6 dated 31-3-95 published as S.O. No. 1026 on 15-4-95 (vii) No. F[E]III/99/PNI/38 [Modification] dated 23-5-2000 published as S.O. No.

1554 on 15-7-2000.(viii) No. F[E]III/97/PNI/14 [Amendment] dt. 24-5-2000 published as S.O. No. 1553

on 15-7-2000.

Sd/- [A.K. PRASAD]

Director Finance (Establishment) Railway Board.

SERIAL CIRCULAR NO.256/2001Circular letter No. P(R)436/IREM/I dated 18-12-2001

Copy of Board's letter No. E(G)99/EM1/2 dated 2.11.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(G)99/EM1/2 dated 2.11.2001 [RBE.No.210/2001].

Sub: Amendment to Rule 1712 of Indian Railway Establishment Code Vol.II – Calculation of Allowances for the re-employed pensioners.

***

In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President is pleased to direct that Rule 1712 of Indian Railway Establishment Code Vol. II – (1987 Edition) be amended as in the Advance Correction Slip No. 49 appended below.

INDIAN RAILWAY ESTABLISHMENT CODE VOL. II – (1987 EDITION)ADVANCE CORRECTION SLIP NO. 49

Rule 1712(i) R.II may be substituted as under :-

“ In the case of re-employed pensioners, the allowances would be granted with reference to the pay fixed on re-employment before deduction of the non ignorable part of the pension. In the case of those re-employed pensioners whose initial pay is fixed by ignoring the full pension which they receive as pensioners, the pay that will be taken into account for fixing of allowances will be the pay which they get on re-employment. Pension will not be added to this pay for the purpose of calculation of the allowances”.

Rule 1712 (ii) & note there under may be deleted.

[ Authority: Board's letter No. E(G)99/EM1/2 dated 2.11.2001]

SERIAL CIRCULAR NO.257/2001Circular letter No P(R)605/VIII dated 21-12-2001

Copy of Board's letter No. E(NG)I/2000 PM2/4 dated 30.10.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 8-6-2000 quoted therein was circulated as S.C. No. 150/2000.

400

Copy of Board's letter No. E(NG)I/2000 PM2/4 dated 30.10.2001 [RBE No.214/2001]

Sub: Filling up of the posts of Shunting Master Gr.II in Operating Department – Classification of posts as

‘Selection’ or ‘Non-selection’ in the VPC scales.****

In terms of this Ministry’s letter of even No. dated 8-6-2000, the posts in the category of Shunting Masters have been classified as under:

i) Shunting Master Gr.II Non-selection(Rs. 4000-6000)

ii) Shunting Master Gr. I Selection(Rs.5000-8000)

3. The review of above classification has been under consideration of this Ministry as a result of representation from NFIR. The issue was also discussed in PNM-AIRF meeting held on 23/24-08-2001. It has now been decided to revise the classification of the posts of Shunting Masters as under:

Category Classification

i) Shunting Master Gr.II Selection(Rs. 4000-6000)

ii) Shunting Master Gr. I Non-selection(Rs.5000-8000)

3. The revised classification will be effective from the date of issue of this letter. Accordingly, in respect of the post of Shunting Master Gr.II (Rs.4000-6000) which has now been classified as ‘selection’ post, suitability list, if any, valid/current, as on the date of issue of this letter will be treated as lapsed. Similarly, in respect of the post of Shunting Master, Gr. I (Rs.5000-8000), which has now been classified a ‘non-selection’, unoperated portion of panel, if any, current as on the date of issue of this letter will be treated as lapsed.


Copy of Board's letter No. E(Trg.)99/22/6 dated 13.11.2001 is forwarded for information, guidance and necessary action..

Copy of Board's letter No. E(Trg.)99/22/6 dated 13.11.2001(RBE No.219/2001)Training Manual Correction Slip No.8/2001

Sub: Amendments in Manual on Management of Training.…

Ministry of Railways ( Railway Board) have decided to modify the "Manual on Management of Training" (Edition 1998) as per the correction slip enclosed.

MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)

ADVANCE CORRECTION SLIP NO. 8/2001

(B) Para No.4.1 of the Manual on Management of Training ( Edition 1998) may be read as under:-

5.1 Centralised Training Institutes

401

Trainning of Group 'A' and Group 'B officers is organised at the following six 'Centralised Training Institutes', which are under the administrative control of the Ministry of Railways )(Railway Board).Railway Staff College ( RSC), VadodaraIndian Railways Institute of Mechanical & Electrical Engineering (IRIMEE), Jamalpur.Indian Railway Institute of Civil Engineering (IRICEN) ,Pune.Indian Railways Institute of Signal Engineering & Telecommunications (IRISET), Secunderabad.Indian Railways Institute of Electrical Engineering (IRIEEN), NasikIndian Railways Institute of Transport Management (IRITM), Lucknow.

The Railway Staff College, Vadodara is headed by the Director General in the rank of General Manager. Other four Centralised Training Institutes excepting IRITM/Lucknow are headed by Directors in Higher Administrative Grade. IRITM/Lucknow is headed by a Director in Senior Administrative Grade.

(Authority Board's letters No.2000/O&M)/125/1 dated 26.6.2000 & No.98 E(GC)12-14(85) dated 30.6.99)

(B) Below Para 7.1 of the Manual on Management of Training ( Edition) 1998, following note may be added.

NOTE:(3) For the period upto 31.3..2002, the existing limits have been increased to Rs.20 lakhs per annum for Zonal Railways including RDSO and Rs.6 lakhs per annum for Production Units to cater to the requirements of IT related training. It may be noted that the enhanced amount may be utilised only for computer related training and not for meeting expenses incurred in connection with other types of training , which would continue to remain subject to the existing ceiling limits(4) The overall registration/training fee however, should be subject to maximum of Rs.10,000/- and pro-rata registration /training fee of Rs.1500/- per day.(Authority :Board's letter No.F(X)II-2001/PW/6 dated 9.5.2001)

(C) Para 7.3 of the Manual on Management of Training ( Edition 1998) may be read as under:-

6.4 Incentives to Railway employees for acquiring higher qualification

Group 'A' , Group 'B' and Group 'C' railway employees are entitled to monetary incentives for acquiring specified higher qualification as per details indicated in Appendix VII.(Authority Bd's Letter No.E(TRG)94(28)/1 dated 17.4.2000,21.9.2000 and 27.4.2001)

(f) In Para No.8.2.3 of the Manual on Management of Training ( Edition 1998) , Nominated Departmental Training Manager for Traffic Transportation Department may be read as CSO in place of CPTM. (Authority: Bd's Lr.No.E(TRG)2001(22)./4 dated 3.10.2001)(g) Para No.8.8.2 of the Manual on Management of Training ( Edition 1998) may be read as under:-8.8.3 Honorarium to be paid to the visiting faculty.

From time to time Railway Board notifies the rate of honorarium payable and facilities to be extended to the Visiting Lecturers. The rate of honorarium and facilities to Visiting Lecturers called by the Centralised Training Institutes are indicated in para 4.1.1. For delivering lectures to non-gazetted staff at the Railway Training Centres, the honorarium would be as under:-

(c) Rs.300/- per day for lectures of one hour and 45 minutes duration subject to a maximum of Rs.900/- per week to officers of Railways/Central or State Governments ordinarily of the rank of Joint Secretary to the Government and reputed academicians/special invitees.(d) Rs.200/- per day for lectures of one hour and 45 minutes duration subject to a maximum of Rs.600/- per week to officers of Railways/Central or State Governments other than those mentioned at (a) above.(Authority : Bd's Lr.No.E(G)99 HOI-18 dated 8.6.2000)

(G) Appendix VI of the Manual on Management of Training ( Edition 1998) may be replaced with the attached Appendix VI and Appendix VIA(Authority : Bd's Lr.NO.F(X)II-96/PW/7 dated 27.10.99, 31.1.2000, 29.2.2000, 27.9.2000 and 2.5.2001).

402

APPENDIX VIPOWERS DELEGATED TO THE HEADS OF THE SIX CENTRALISED TRAINING INSTITUTIONS.

3. Stores & Transport Matters.

Item No.

Description of item/Nature of power Extent of power to be delegated

Whether finance concurrence is required.

1 Local purchase of non-stock items, petty items for offices, stationery, training material, low priced books on advanced technology for supply to trainees, audio video films, softwares, equipment for labs, classroom/office furniture , office automation equipment, linen/bedding/blankets for hostel

Upto Rs.1000/- per item without finance concurrence and upto Rs.5000/- per item with Finance Concurrence subject to annual ceiling of Rs.3 lakhs per annum

Required for items costing more than Rs.1000/-

2. Hiring of transport in connection with conduct of courses

Upto Rs.1000/- per trip but not exceeding Rs.5000/- for any particular course subject to annual ceiling of Rs.1 lakh per annum

Required

3 Repairs of motor vehicles Upto Rs.5000/- in each case subject to ceiling of Rs.20,000/- per vehicle per year

Required in each case exceeding Rs.2000/-

4 Repairs & maintenance including entering into contract for annual maintenance service for computer & lab equipment and other office tools and plants.

i)Full powers subject to following tender procedureii) For single tender to award contract to authorised dealers, approval of AGM of contagious Railway would be required.

Required.

5. Payment of charges for E Mail./Internet connection/Rental etc.

Full powers upto five connections

Not required.

6. Purchase of books, journals & other publications for library.

Full powers Finance concurrence not required for books costing upto Rs,.1000/- (per book). Purchase of books costing more than Rs.1,000/- per books costing more than Rs.1,000/- per book would require prior concurrence.

4. Miscellaneous Matters1. To exercise the power of the "Head of an

Office" in respect of ordinary contingent expenditure

Full power subject to paras 1001,1011,1015,1043, 1044 & 1045 of IR Finance Code Vol.I

Not required.

2. Expenditure on Ceremonial occasions Upto Rs.4,000/- per Not required.

403

occasion subject to ceiling of Rs.10,000/- per annum

3. Hiring of TV , Vidoe Camera, VCR,.LCD and other Projection equipment

Full power subject to ceiling of Rs.10,000/- per annum

Required.

4. Condemnation of office equipment , Training Kits/aids etc.

Full powers on recommendation of a duly constituted Survey Committee

Not required.

5. To authorize payment for procurement of furniture/utensils on replacement account or additional requirements through stores

Full powers Required.

6. To write off irrecoverable losses of Cash, Stores(c) When a Railway employee is in any way responsible(d) When a Railway employee is not in any way responsible

Upto Rs.50,000/- in each caseUpto Rs.1 lakh in each case

Required

Required

7 Facilities to visiting lecturers(C) Rate of honorarium to visiting lecturers

(D) Travelling facilities to visiting faculty(ii) Permission for air travel facility to eminent visiting faculty from outside the Railways when they are called to deliver lectures for the higher level Courses;

(c) Rs.500/- per lecture of one hour 45 minutes duration to the officer of Rlys./Central/State Govt. ordinarily in the rank of Jt. Secretary to Govt. and reputed academicians/special invitees(d) Rs. 300/- per lecture of one hour 45 minutes duration to the visiting lecturers other than mentioned in (a) above.

Only DG/RSC/Vadodara has been delegated power to permit. Air travel by eminent visiting lecturers, subject to the following conditions :- (I) the visiting faculty is entitled to travel by air under the rules of his organisation.(ii) the distance involved is more than 500 Kms.(iii) the journey cannot be performed overnight by trains/slip coach.(iv) Journey would invariably be by Economy Class.(v) The annual total expenditure limited to Rs.50,000/-No other CTIs have been delegated any power in this regard

I AC Complimentary Pass

Not required

Not required.

Not required.

404

(ii) Other visiting faculty including Railway Officers retired in SA Grade & above.

(iii)Retired Railway officers who were entitled to Gold Pass facilities during their service

(C) Boarding & lodging and local transport facility to visiting lecturers

for self only or II AC complimentary pass for self and spouse with authority to travel by Rajdhani /Shatabdi Express

I AC Complimentary Pass for self and spouse with authority to travel by Rajdhani /Shatabdi Express

Free boarding and local transport facility from Railway station/airport to the Institute only to visiting Faculty and spouse

Not required

Not required.

Not Required

8 Sanctioning Award to meritorious officers in trg. course in the form of books to trainees

Rs.1,000/- in each course subject to ceiling of Rs.15,000/- per annum

Not required.

9 To enter into consultancy contract for developing training materials including audio-video works, training design & development from a list of Consultants on a Limited Tender basis;

Upto Rs. 1 lakh subject to a maximum of Rs.5 lakhs per annum

Required

10. To enter into contract for printing technical literature/in-house magazines/news letters

Upto Rs.25,000/- per case subject to annual ceiling of Rs.1 lakh per year and certification from Railway Press that the printing work cannot be handled by them

Required

11. To call for and accept tenders for annual contract for washing & ironing of linens and Dry-cleaning of woolen blanket of Institutes Hostel, Guest House either on open tender basis or limited tender basis

Upto Rs. 2 lakhs per case subject to observation of tender procedure

Required

12. To incur expenditure towards presenting mementos to visiting Dignitaries

Upto annual ceiling limit of Rs. 5,000/- per annum

Not required

13. To enter into contract & make payment for conducting courses with the help of outside institutes/faculty either at Railway premises or premises of outside Institution

Full powers subject to ceiling of Rs. 5 lakhs per annum

Required

14. Training of faculty members and staff in non Railway Institute

Pro rata Registration Fee and overall Registration Fee upto Rs.1500/- per day and Rs.10,000/- with ceiling of Rs. 2 lakhs per annum

Not required.

15 Sanction of air travel facility in favour of SAG officers of CTIs

Full powers in respect of SA Grade officers only with personal approval of Director /Director General

Not required

16. To incur expenditure on Newspapers , Magazines and Recreation facilities to be provided to trainees

Full powers subject to ceiling of Rs.60,000/- for RSC and Rs. 40,000/- per

Not required

405

annum for other CTIs.17. Incurrence of expenditure for payment of

Institutional Membership Fee.(a) Selection of New Professional Institute for membership-one National and one International Institution per annum

(b) Payment of regular Membership Fee to professional Institutes -upto Rs.2500/- per annum

Required

Required

(Authority : Board's letter No.F(X)II-96/PW/7 dated 27.10.99,31.1.2000,29.2.2000,27.9.2000)

APPENDIX VIA

ADDITIONAL POWERS DELEGATED TO DG, RSC / VADODARA OVER AND ABOVE THOSE LISTED AT APPENDIX VI

3) STORES MATTERS.Item No

Description of Item /Nature of power Extent of Power to be delegated

(i) To call for and accept Advertised tender Upto Rs.15 Lakh subject to tender procedure being followed

(ii) To call for and accept Limited Tender/Bulletin in normal circumstances

Upto Rs.3 lakhs ( WR's bulletin will be used). For indents of more than Rs.40,000/- , finance concurrence will be required.

(iii) Issue of Limited Tender in emergency for all items covered by rate contract/running contract

Upto Rs. 1 lakh

(iv) Placement of orders against DGS & D rate contract /running contract

Upto Rs.15 lakh.Senior Professor(Material Management)/RSC will be Direct Delivery Officer.

4) Works(C) Award of contract /acceptance of quotations for works and services other than consultancy works without inviting tenders.(i) Value of contract/quotation having SOR items

without finance concurrence at the stage of acceptance of the offer

Upto Rs.10,000/-(SAG)

(ii) Value of contract/quotation having SOR items with finance concurrence at the stage of acceptance of the offer


Upto Rs.40,000/- (JAG)(iii) Value of contract /quotation having non SOR/NS

items without finance concurrence at the stage of acceptance of the offer


Upto Rs.40,000/- (JAG)

(iv) Value of contract /quotation having non SOR/NS items with finance concurrence at the stage of acceptance of the offer

Upto Rs. 3 lakh ( SAG)

Upto Rs.2 lakh ( JAG)

Note for items 2( i) to (iv) - Annual limits as laid down by Board from time to time for Zonal Railways will apply.

(D) Approval /acceptance of tenders for works other than consultancy works.

(i) Open tender Upto Rs,5 lakh with an annual limit of Rs.15 lakh*

(ii) Limited tenders from Upto Rs.3 lakh with an annual limit of Rs. 10 lakh *approved listof W.R- BRC divisions.

406

These powers ( subject to annual budgetary allotment) are for repairs and maintenance work only and will not include any item which would otherwise be processed through Works Programme.

3.MISCELLANEOUS MATTERS.Item No.

Description of Item/Nature of power Extent of power to be delegated

(i) Hiring of transport in connection with conduct of courses

Upto Rs. 5000/- per trip but not exceeding Rs. 10,000/- for any particular course subject to annual ceiling of Rs. 2 lakh per annum

(ii) Repairs of motor vehicles Full powers with finance concurrence in case exceeding Rs.2,000/-

(iii) Repairs and maintenance including entering into contract for annual maintenance service for computers, lab equipments and other office tools plants and equipments

Full powers subject to following tender procedure and including single tender on authorized dealer subject to extant orders of the Board.

(iv) Purchase of books, journals and other publications for library and for distribution as training material to probationers and officers of various courses

Full powers with Finance concurrence for books costing more than Rs.3,000/- and jorunals with annual subscription of more than Rs. 5,000/- subject to budgetary limits.

(v) Expenditure on ceremonial occasions Upto Rs.5,000/- per occasion subject to an annual ceiling of Rs. 1 lakh. No finance concurrence is required.

(vi) Hospitality during visit of dignitaries and eminent and distinguished visitors

Within the ceiling limit prescribed by Board from time to time with an annual limit of Rs. 40,000/-

(vii) Reimbursement of taxi charges to visiting lecturers

Reimbursement rates applicable to Railway Officers on kilometre basis based on declaration furnished by visiting lecturers. Finance concurrence is not required.

(viii) Sanctioning awards to meritorious officers in training courses

Medals, trophies, books, cash awards upto Rs. 1,000/- in each case. Annual ceiling of Rs. 15,000/- has been removed.

(ix) To enter into contract for printing technical literature/college journals/training material

Upto Rs. 50,000/- per case with an annual ceiling of Rs. 2 lakh subject to certifications by Railway Press that work cannot be undertaken by them either due to pressure of work or lack of suitable facility.(a) However, in urgency, with certification at SAG level, concurrence of finance and acceptance by DG upto Rs. 10,000/- in each case certification of Railway press is not required.(b) For small value printing such as monthly news letter upto Rs.2,500/- in each case subject to an annual limit of Rs. 25,000/-. No concurrence of finance or certification of Railway press is required.

(x) To incur expenditure towards presenting mementos to visiting faculty and faculty on transfer

Full powers upto annual ceiling of Rs. 20,000/- without Finance concurrence.

(xi) Hiring of TV, Video camera, VCR, LCD and other projection equipment

Full powers subject to ceiling of Rs. 25,000/- per annum

(xii) Incurrence of expenditure on eminent guest lecturers for air travel subject to existing conditions

Rs. 1 lakh per annum with finance concurrence.

407

(xiii) Grant of cash award to non-gazetted staff and gazetted faculty officers

Same powers as GMs, in open line subject to an annual ceiling of Rs. 1 lakh.

(xiv) Acceptance of resignation of non gazetted staff

Full powers, provided the non-gazetted staff is borne on the cadre of RSC and RSC is the cadre controlling authority.

Note: powers in respect of Probationers have already been delegated vide Board's letter No.E(Trg.)88(13)/2 dt. 16.12.1988

(xv) In respect of non-gazetted staff borne on the cadre of RSC

Full powers in all maters as applicable to GM/open line Railway provided the cadre controlling authority is RSC.

Note: i) Where not indicated otherwise specifically, prior finance concurrence will be required.

ii) Other items such as grant of leave, tour programme etc. are implicit powers that any controlling officer will have in respect of officers/staff working under him and hence no delegation is being separately indicated.(Authority: Board's letter No.F(X)II-96/PW/7 dated 2.5.2001)

APPENDIX VIIINCENTIVES TO RAILWAY EMPLOYEES FOR ACQUIRING HIGHER QUALIFICATIONS

S.No Department Higher Qualification Amount of lumpsum incentive

1 Accounts Deptt. + RBSS

i) On passing Part-1 or 'A' or Intermediate or pre-final Exam. of ICWA/Institute of Chartered Accountants of India/Institute of Chartered Financial Analysts of India

ii) On passing Part-II or 'B' or final Exam of ICWA/Institute of Chartered Accounts of India/Institute of Chartered Financial Analysts of India

iii) On passing Intermediate Exam of the Institute of Company Secretaries of India

iv) On passing Final Exam. of the Institute of Company Secretaries of India

Rs. 4,000/-

Rs. 8,000/-

Rs. 2,000/-

Rs. 4,000/-2. All Technical Deptts.

including Storesi) AMIE Section 'A' in the relevant discipline.

ii) AMIE Section 'B'/Final in the relevant discipline.

iii) Degree in Engg. (BE/B.Tech) directly in the relevant discipline.

iv) Post Graduate Degree or equivalent in Engg. in respective discipline

Rs. 3,000/-

Rs. 5,000/-

Rs. 8,000/-

Rs.10,000/-

3(A) Stores Deptt . + Stock verifiers in the Accounts Deptt.

i) Diploma in Engg. or Studentship course in Material Management ( SMM) of Indian Institute of Material Management.

Rs. 4,000/-

408

ii) Graduate Diploma in Materials Management ( GDMM) from Indian Institute of Material Management

Rs. 5,000/-

3(B) Stores Deptt. iii) PG Diploma in Material Management from Institute/University/Deemed University etc. recognised by the All India Council for Technical Education/Govt. of India

Rs. 6,000/-

4 Chemical & Metallurgical Organisation

On passing an examination equivalent to a degree in Metallurgy by Chemists in Railway Laboratories and Research Assistants doing Metallurgical work if they were possessing a Degree in Chemistry at the time of recruitment

Rs. 8,000/-

5 Personnel Deptt. +RBSS

On acquiring Post Graduate Diploma in Industrial Relations and /or Personnel Management/Human Resource Management/Human Resource Development conducted by a recognized University or any other recognized Institution

Rs. 6,000/-

6. Traffic Transportation and Commercial Deptt.

iii) Diploma in Marketing and Business Developmentiv) Diploma in Transport Economics

Rs. 4,000/-

Rs. 4,000/-7. General

(a)PR Department (Gr.A,B&C)

(b) All Deptts. (Gr. A,B&C)

(c) Gr. C of Statistical Deptt.

(d) Commercial Deptt. ( Gr.A,B& C)

i) Ph.D in the field relevant to the functions of the Govt. servant

ii) Diploma or equivalent in Computer Science/Computer applications / Information Technology relevant to the functions of the Government servant

iii) PG Diploma in Computer Science/Computer applications / Information Technology relevant to the functions of the Government servant

iv) Degree in Computer Science /Computer Applications /Information Technology relevant to the functions of Govt. servant.

v) Post Graduate Degree in Computer Science / Computer Applications /Information Technology relevant to the functions of Govt. servant

vi) Multi skill diploma in relevant field like:-

Post Graduate Diploma in Public Relations

Diploma in Financial Management/Operational Management

Diploma in Statistics

Diploma in Marketing & sales Management

Rs. 10,000/-

Rs. 4,000/-

Rs. 6,000/-

Rs. 8,000/-

Rs.10,000/-

Rs. 6,000/-

Rs. 4,000/-

Rs. 4,000/-

Rs. 4,000/-

(Authority : Board's letter No.E(Trg.) 94(28)/1 DATED 17.4.2000, 21.9.2000 & 27.4.2001)

409



Copy of Board's letter No. E(NG)I-99/PM10/10 DATED 8.11.2001 ( RBE No.223/2001)

CORRIGENDUM

Sub: Filling up of the posts of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical Department.

Ref: Board's letter No.E(NG)I-99/PM10/10 dated 4.9.2001 ( RBE No.182/2001)…

The letter of even number dated " 6.7.2001" mentioned in the first line of para 1 of the above mentioned letter may be corrected to read as dated "6.7.2000".

SERIAL CIRCULAR NO.260/2001Circular letter No.P(R)436/IREM/IV dated 19 -12-2001

Copy of Board's letter No.E(NG)II/2001/RR-1/20 dated 12.11.2001 is forwarded for information, guidance and necessary action. Board's letters dated 17.8.98, 13.7.99, 6-7-2000, and 4-9-2001 quoted therein were circulated as S.C.Nos. 227/98, 199/99, 200/99, 158/2000 and 226/2001, respectively.

Copy of Board's letter No.E(NG)II/2001/RR-1/20 dated 12.11.2001 (RBE No.225/2001)

Sub: Amendment to IREM - Recruitment of Laboratory staff in Medical Department.

…..The Ministry of Railways have decided that para 165 of the Indian Railway

Establishment Manual, Vol.I (1989 Edition) may be amended as per Advance Correction Slip No.128 enclosed.


Chapter-I, Section-B,Subsection-III - Recruitment and Training


Substitute the following for the existing para-165:-

"165 (1) The posts of Lab Assistant Grade-II in the pay scale Rs.3200-4900 will be filled as under:

(iii) 50% by direct recruitment through Railway Recruitment Boards; and

(iv) 50% by promotion by selection from Lab Attendants with the same qualifications as laid down for direct recruitment, shortfall, if any, being added to direct recruitment quota at (i) above.

(6) Qualifications for direct recruitment are as under:

(iv) Educational: Matriculation with Science, plus Diploma in Medical Lab Technology (DMLT)

(v) Age 18 to 30 years

410

(7) Channel of promotion/posts in higher grade:- The following higher grade posts are available in this category in the normal channel of promotion:-

Lab Assistant-I (Rs.4000-6000) By non-selection from amongst Lab Assistant Grade-II with the qualification of Matriculation with Science plus DMLT.

Lab Technician/Asst. Chemist

(Rs.4500-7000)

By non-selection from amongst Lab Assistant Grade-I with the qualification of Matriculation with Science plus DMLT.

(Authority: Board's letter No.PC-V/98/I/11/18(Pt) dated 17.08.98 and PC-V/97/I/11/25(1) dated 13.7.99).

Note(i) Persons in service as on 1.8.98 recruited in grade Rs.3200-4900 as Lab.Asst. with the then existing qualification of Matriculation with Science plus Diploma in Laboratory Technicians Course will continue to be considered eligible for promotion to the next higher post of Lab.Asst. I in Grade Rs.4000-6000 and then to the post of Lab Technician/Asst. Chemist in grade Rs.4500-7000 in their turn on seniority-cum-suitability basis.


(vi) Persons in service as on 1.8.98, who have entered the grade Rs.3200-4900 as Lab. Asstt. in grade Rs.3200-4900 with the then

existing qualification of Matriculation with Science with or without one year's experience in Pathological or Biochemical Laboratory will also continue to be considered eligible for promotion to grades Rs.4000-6000 and Rs.4500-7000 after they have completed 10 years in each grade viz. Rs.3200-4900 and Rs.4000-6000.


(8) The posts in the next higher grade of Lab Supdt-III/Chemist in the pay scale Rs.5000-8000 will be filled as under:

(iii) By Direct Recruitment through Railway Recruitment Boards with the following qualifications:

(c) Educational: B.Sc., with Bio-chemistry/Micro Biology/Life Science or equivalent plus Diploma in Medical Lab Technology (DMLT) or equivalent or B.Sc. in Medical Technology (Laboratory) from recognised institutions.

(d) Age: Between 18 and 30 years.

(iv) By promotion with the following qualifications:

(b) Serving staff in the Medical Department fulfilling the qualification prescribed for direct recruitment as at (4)(i)(a) above are eligible for being considered for promotion as Lab.Supdt.III/Chemist in scale Rs.5000-8000 by a duly constituted Selection Board in accordance with the prescribed procedure.

(b) The staff working as Lab Technician/Assistant Chemist in the pay in scale Rs.4500-7000 and possessing the qualification of Matriculation with Science plus Diploma in Medical Lab Technology (DMLT) with five years service in grade will also be eligible for promotion by selection; the professional competence being assessed by a trade test at the time of selection.

Note (i)Direct Recruitment beyond the prescribed quota is to be resorted to, to the extent serving staff with requisite qualification as above are not available/suitable.

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(ii) Persons in service as on 1.8.98 with the then existing qualification of Matriculation with Science plus Diploma in Laboratory Technician's course and five years service as Lab Technician/Asst. Chemist in grade Rs.4500-7000 will also continue to be eligible for promotion by selection as Lab Supdt. Gr.III/Chemist in the pay scale Rs.5000-8000.

(Authority: Board's letter No.PC-V/97/1/11 25(2) dated 13.7.99).

(9) Channel of promotion/higher grade posts:- The following higher grade posts are available to this category of staff.

I. Lab Supdt Gr.II (Rs.5500-9000)

(iii) By non-selection from Lab.Supdt.Gr.III in the pay scale Rs.5000-8000 with five years service in the grade and the qualification of:

(d) B.Sc. with Bio-Chemistry/Micro-Biology/Life-Sciences or equivalent plus Diploma in Medical Lab Technology(DMLT) or equivalent OR

(e) B.Sc. in Medical Technology(Laboratory) OR

(f) Existing Staff in service as on 1.8.98 having the qualification of B.Sc. with Chemistry with at least one year's training in Public Health Laboratory.

(Authority: Railway Board's letter No.PC-V/97/1/11/25(2) dated 13.7.99).

(iv) Lab Supdt Gr.III with qualification of Matriculation with Science plus DMLT and seven years service in grade may also be considered eligible

(Authority:Railway Board's letter No.E(NG)I-99/PM10/10 dated 6.7.2000)

II.Lab Supdt. Gr.I (Rs.6500-10500)

(iii) By Selection from amongst Lab Supdt.Gr.II(Rs.5500-9000) who have entered the grade with qualification as at (a) or (b) or (c) of I(i) above.

(iv) Lab Supdt Gr.II promoted as such with relaxed qualification of Matriculation with Science plus DMLT as at I(ii) above may also be considered eligible after they have completed five years service in the grade

(Authority: Railway Board's letter No.E[NG]I-99/PM10/10 dated 6.7.2000).

II. Chief Lab Supdt (Rs.7450-11500)

(iii) By non-selection from amongst Lab Superintendent Grade I (Rs.6500-10500) who have entered the grade with qualification as at II(i) above.

(iv) Lab Supdt.Gr.I promoted as such with relaxed qualification of Matriculation with science plus DMLT as at II(ii) above may also be considered eligible, after they have completed four years service in the grade and subjected to their passing a suitability test comprising a written test and scrutiny of record of service (Service record and Confidential reports).

(Authority: Railway Board's letter No.E(NG)I-99/PM 10/10 dated 4.9.2001).

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SERIAL CIRCULAR NO.261 /2001Circular letter No. P(R)359/IV dated 21-12-2001

Copy of Board's letter No. E(NG)I/97/IC 2/4 dt. 12.11.2001 is forwarded for information, guidance and necessary action. Board’s letters dated 14.5.66,10.3.72, & 29.5.89 quoted therein were circulated as S.C.Nos. 68/68, 94/72 & 111/89, respectively.

Copy of Board's letter No. E(NG)I/97/IC 2/4 dt. 12.11.2001(RBE No.227/2001) S.C.No.5 to MC No.46.

Sub: Incentive for acquiring higher Scientific/Accounts/Technical Qualifications.

…

As the Railways are aware, it was clarified vide Board's letter No.E(NG)I/89/IC2/1(Pt.) 4.9.90 that the instructions contained in Board's letter No.E(NG)I/89/IC2/1 dated 29.5.89 were effective from 29.5.89 and the cases occurring between 30.6.88 and 29.5.89 would be governed by the earlier incentive scheme as envisaged under Board's letter No.E(NG)/64/RC1/25 dated 14.5.66 read with their letter No.E(NG)II/72/IC2/1 dated 10.3.72.

5. The Central Administrative Tribunal,Madras in its judgment dated 28.1.92 in OA No.1013/90 filed by Shri P.M.Babu and Others have quashed the clarification contained in Board's letter dated 4.9.90 referred to above and held inter-alia that "the order dated 29.5.89 continued the 1966 scheme and had necessarily to be given effect to from 1.7.88, if the words in the letter dated 29.5.89 have to be plainly and reasonably interpreted." The SLP filed against the said judgment in the Supreme Court has also been dismissed.

6. The matter has been considered by the Ministry of Railways in the light of the above development and it has been decided that the instructions contained in Board's letter No.E(NG)I/87/IC2/1 dt. 29.5.89 may be given effect to from 1.7.88. The cases of employees who acquired the specified qualifications during the period from 1.7.88 to 28.5.89 may also be decided accordingly.

7. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.SERIAL CIRCULAR NO.262/2001Circular letter No. P(R) 473/IV dated 31-12-2001

Copy of Board's letters No. E(W)92/PS 5-3/1 dated 31-10-01 & 15-11-01 are forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(W)92/PS 5-3/1 dated 31-10-01

Sub: Levy of Safety Surcharge on passenger fare.Ref: Board’s letter No. TC II/2910/2001/Safety Surcharge dated 4-09-2001.

***Pursuant to announcement by Minister of Railways in Lok Sabha on 29-8-2001

regarding levy of Safety Surcharge on passenger fare with effect from 1-10-2001, instructions were issued to Zonal Railways vide Board’s letter referred to above to levy Safety Surcharge for different classes of travel at different rates prescribed therein.

The question of levy of Safety Surcharge on passes /PTO issued to Railway Servants/individuals under the provisions of Railway Servants (Pass) Rules, 1986 has been considered by Board and it has been decided that no Safety Surcharge shall be levied on Passes/PTO as well as on Complimentary Passes.

In so far as journeys performed by M.Ps / former M.P.s and by Freedom Fighters for which the debits are to be raised on the Lok / Rajya Sabha and the Ministry of Home Affairs respectively, action will be taken by the Ministry of Railways to include the element of the Safety Surcharge in the reimbursement claims.

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---------------------------------------------------------------------------------------------------Copy of Board's letter No. E(W)92/PS 5-3/1 dated 15-11-01

Sub: Levy of Safety surcharge on passenger fare.

In continuation to Board's letter of even number dated 31-10-2001, this is to clarify that all kinds of passes, including RCP and CST (Suburban Pass) issued to Railway employees shall be outside the purview of surcharge.

SERIAL CIRCULAR NO.263/2001Circular letter No.P(R)23/V dated 19-12-2001


Copy of Board's letter No.F(E)/Spl.2001/Adv 3/8 dated 31.10.01

Sub:Grant of House Building Advance for repayment of Loan - Government/Non-Government Source.

….A question had arisen whether loan taken by the Government servant from Sources

like Nationalised Bank/LIC/HDFC etc. is to be treated as loan from a Government source or from a Non-government source.

In this connection it is to advise that a clarification has been obtained from Ministry of Urban Development who has advised that above-mentioned Finance Institutions are treated as non-Govt. sources for the purpose of repayment of loan.

This disposes of RCF/Kapurthala's letter No.47-E/RCF/HBA/Policy dated 30.7.2001.

SERIAL CIRCULAR NO. 264 /2001Circular letter No.P(R)438/CHS dated -12-2001

Copy of Board's letter No. 99/H/6-4/Policy dated 8-11-01 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. 99/H/6-4/Policy dated 8-11-01

Sub: Delegation of powers – Referral of Railway beneficiaries to Non- railway medical institutions for special investigations.

***

7. In partial modification of para 601(2) (d) of IRMM, 2000, it has been decided that powers for referral / reimbursement are redelegated to MD/CMS /MS for special investigations upto Rs.1000/- in each case done in Govt. / recognised hospitals or in any hospitals, in case the requisite facilities are not available in nearby Govt. recognised hospital.

8. Special investigation may include Pathological, Bacteriological and similar tests, USG, endoscopic examinations, FNAC etc., costing upto a maximum of Rs.1000/- each.

9. This power will be exercised by MD/ CMS/ MS in consultation with two senior doctors (one Pathologist and the other from Surgical or Medical specialty or by the last two when a pathologist is not available) and the proceedings of the opinion, justification and sanction recorded in the bed head/ OPD ticket of the patient before the test is recommended.

10. It should be ensured that only special investigation facilities, which are not available in the Railway hospital are referred and not the routine ones.

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11. Investigations costing more than Rs.1000/- each will continue to be decided by Chief Medical Director of the Railway Ministry of Railways, wherever necessary as per above para of IRMM, 2000.

12. The above has the sanction of the President and issues with concurrence of the Finance Directorate of the Ministry of Railways.


Copy of Board's letter No. E(MPP)/2000/19/1/P/Meditation dated 23.11.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(MPP)/2000/19/1/P/Meditation dated 23.11.2001 (RBE No.231/2001)

Sub: Introducing Yoga training in Railway Training Centres.…

1.0 With a view to introduce Yoga in the training centres on priority in view of Recommendation No.5.7 of the Railway Safety Review Committee-98 (Part-I), it has been decided that yoga and meditation lessons be imparted to trainees in Railway Training Centres.

6.0 Accordingly, Board has approved to introduce yoga on experimental basis for one year and the following action may be initiated by the Railways to introduce Yoga training in the training centres

(h) all the training centres catering to safety categories may arrange yoga classes by engaging local agencies. Honorarium upto Rs.250/- p.m would be payable to the instructor for this purpose.(i) all training centres including those catering to safety categories may purchase a 30 minute audio cassette at an approximate cost of Rs.75/- per cassette. For this purpose number of such packages are available one of them being a 30 minutes audio cassette called " YOG NIDRA" brought out by the Bihar School of Yoga, Munger ( Bihar).(j) Railways will have to make necessary budgetary provision to the training centre to meet the expenditure incurred on engaging Instructor and for purchase of cassettes as explained above.

7.0 The above instructions may be implemented immediately.8.0 This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

SERIAL CIRCULAR NO.266/2001Circular letter No.P(R)268/ dated 18 -12-2001

Copy of Board's letter No. E(NG)II/2001 RC-1-ER/5. dated 21.11.2001 is forwarded for information, guidance and necessary action. Board’s letter dated 3-2-81 quoted therein was circulated under letter No. P[SC]268/I/Vol.II dated 18-2-81.

Copy of Board's letter No. E(NG)II/2001 RC-1-ER/5. dated 21.11.2001 [RBE.No. 224/2001] SC No. 51 TO MC 16.

Sub : Appointment on compassionate grounds – Divorced/ widowed daughter.

***Please refer to the instructions contained in para 2 of Board’s letter No.

E(NG)III/78/RC-1/1 dated 3-2-81, regarding the procedure to be followed for appointments on compassionate ground.

2. After due consideration, the Board have decided that the cases of dependent divorced/widowed daughter should also be considered for appointment on compassionate ground, as in the case of married daughters. Such cases are to be considered in terms of para 2 of

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Board’s letter cited above. Such applicant should have been wholly dependent on the ex-employee at the time of the latter’s death/medical invalidation.

3. The order will be effective prospectively from the date of issue of instructions. Past cases need not be reopened.

SERIAL CIRCULAR NO.267/2001Circular letter No. P(R)227/XII dated 18-12-2001

Copy of Board's letter No. E(D&A)2001 RG6-29 dated 31.10.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No. E(D&A)2001 RG6-29 dated 31.10.2001 [RBE.No.215/2001]

( To be published in Part-II Section 3 Sub-section (i) of the Gazette of India )

Government of IndiaMinistry of RailwaysRailway Board

RBE No. 215/2001 New Delhi, the 31st October, 2001

Notification

G.S.R. _______________________ In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:-

1. (1) These rules may be called the Railway Servants (Discipline And Appeal) ( Amendment) Rules, 2001.


2. In the Railway Servants (Discipline and Appeal ) Rules, 1968, in rule 6, in the second proviso, after the words, “persons found guilty of”, the following words shall be inserted namely:-

“possessing assets disproportionate to known sources of income or found guilty of”.

Sd/- (R.K. SINGH) SECRETARY/RAILWAY BOARD

(No. E[D&A]2001 RG6-29) Foot Note: Principal Rules were published in the Gazette of India vide notification

No. E[D&A]66 RG6-9 dated 22-8-1968 vide S.O. 3181 dated 14-9-68 subsequently amended by ______________.

S.No Notification Date Published in the Gazette of India Pt.II Section Sub-section (i)S.O. No Date

33. E[D&A]66 RG6-9 10-04-69 1531 24-06-6934. E[D&A]67 RG6-13 07-04-71 1925 08-05-7135. E[D&A]70 RG6-63 09-06-71 2501 03-07-7136. E[D&A]70 RG 6-60 19-10-71 5078 06.11.7137. E[D&A]70 RG 6-41 21-10-71 4050 30.10.7138. E(D&A)70 RG 6-43 12-11-71 5264 04.12.7139. E[D&A]70 RG6-52 25.03.72 9467 08.04.7240. E(D&A)70 RG 6-69 17.11.72 3918 25.11.7241. E(D&A)69 RG 6-60 05.02.73 -- --

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42. E(D&A)71 RG 6-60 13.07.73 2897 06.10.7343. E(D&A)75 RG 6-35 05.04.77 1413 04.05.7744. E(D&A)77 RG 6-46 07.07.78 2193 29.07.7845. E(D&A)78 RG 6-54 29.11.78 0364 23.12.7846. E(D&A)77 RG 6-30 07.04.78 --- ---47. E(D&A)79 RG 6-26 17.08.79 3057 08.09.7948. E(D&A)79 RG 6-12 25.10.79 3777 17.11.7949. E(D&A)78 RG 6-61 22.11.79 --- ---50. E(D&A)79 RG 6-39 31.12.79 0143 19.01.8051. E(D&A)78 RG 6-11 06.02.80 0441 23.02.8052. E(D&A)81 RG 6-72 31.08.82 --- ---53. E(D&A)81RG 6-63 10.08.83 GSR/982 17.12.8354. E(D&A)81 RG 6-54 31.05.84 GSR/632 23.06.8455. E(D&A)82 RG 6-29 30.03.85 1822 27.04.8556. E(D&A)83 RG 6-45 13.06.85 5667 06.07.8557. E(D&A)80 RG 6-25 20.01.86 GSR/667 22.02.8658. E(D&A)85 RG 6-16 20.03.87 GSR/241 04.04.8759. E(D&A)83 RG 6-14 28.08.87 GSR/708 19.09.8760. E(D&A)83 RG 6-47 26.10.87 GSR/869 21.11.8761. E(D&A)87 RG 6-146 10.05.88 GSR/420 21.05.8862. E(D&A)88 RG 6-43 12.08.88 GSR/759 17.09.8863. E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.8964. E(D&A)88 RG 6-38 16.11.89 GSR/900 02.12.8933. E(D&A)84 RG 6-44 22.11.90 ---- ----34. E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.9035. E(D&A)91 RG 6-42 08.06.91 --- ---36. E(D&A)90 RG 6-117 19.09.91 GSR/568 05.10.9137. E(D&A)89 RG 6-80 20.01.92 GSR/86 22.02.9238 E(D&A)90 RG 6-112 22.10.92 --- -----39. E(D&A)92 RG 6-148 09.11.92 --- -----40. E(D&A)92 RG 6-166 11.01.93 GSR/63 30.01.9341. E(D&A)93 RG 6-94 23.06.94 GSR/327 16.07.9442. E(D&A)95 RG 6-68 13.08.97 GSR/422 27.12.9743. E(D&A)92 RG 6-151 06.11.97 GSR/106 06.06.9844. E(D&A)94 RG 6-10 16.02.99 ---- ----45. E(D&A)98 RG 6-42 11.10.99 ---- ----

SERIAL CIRCULAR NO.268/2001Circular letter No.P(R)438/CHS/II dated 18 -12-2001

Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001 is forwarded for information, guidance and necessary action. Board's letters dated 23.10.97, 17.5.99, 27.12.99 and 04.05.2001 quoted therein were circulated as S.C.Nos. 195/97, 120/99, 4/2000 and 96/2001, respectively.

Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001

Sub: Retired Employees Liberalised Health Scheme.Ref: Board's letter of even No.dated 4.5.2001.

…..In supersession of Board's letter No.2000/H/28/1/RELHS dated 4.5.2001 it has been

decided that all pre October 97 retirees who have not yet joined the RELHS'97, may be permitted to join the RELHS'97 scheme by 31.3.2002 as a last chance. This also applies to the spouse of railway employees who died in harness. This may be given wide publicity through advertisement in news papers.

All other terms and conditions contained in Board's letter No.97/H/28/1 dated 23.10.97 and subsequent orders No.97/H/28/1 dated 17.5.99 and 27/29.12.99 will remain unaltered.

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DA: Advance Correction Slip to Para 612 of IRMM '2000

S.No:9/Health/2001

ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM' 2000

Para 612(A) "RELHS" 1997

Sub para (b) & (c) of Para 612-(A)(5) may be corrected to read as under:

(b) & (c) "All pre October '97 retirees who have not yet joined the RELHS'97 are permitted to join the RELHS'97 scheme upto 31.3.2002. This also applies to the spouse of railway employees who have died in harness."

(Authority Board's letter No.2000/H/28/1(RELHS) dated 23.11.2001).

SERIAL CIRCULAR NO.269/2001Circular letter No.P(R)676 dated 19-12-2001

Copy of Board's letter No.E(NG)I-2001/TR/16 dated 21.11.2001 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.E(NG)I-2001/TR/16 dated 21.11.2001 (RBE No.229/2001) (SC No.15 to MC No.24)

Sub: Procedure for preventing fraudulent transfers - Question regarding.…..

The question of laying down the procedure to prevent fraudulent transfers has been considered by the Ministry of Railways. It has been decided that the Railways should follow the following guidelines while processing the transfers of Railway employees from one Unit/Division/Railway to another Unit/Division/Railway:

(xiv) The application containing all the necessary details should be made in as many copies as the levels/offices through which the application has to passthrough including the Unit/Division/Railway to which the transfer is sought for.

(xv) All the copies should have a recent passport size photograph of the employee firmly affixed/pasted on the top right hand corner of the application.

(xvi) The application should be accompanied by an additional identical passport size photograph which may be affixed/pasted similarly on the Memorandum/Order sparing the employee for transfer as and when issued.

(xvii) The immediate Supervisor/Officer of the employee concerned before forwarding the application for further necessary action should attest the photograph affixed on each copy of the application in such a manner that the signature and the rubber stamp below that appear partially on the photograph and partially on the paper outside the photograph.

(xviii) The rubber stamp should clearly indicate the name and designation of the Supervisor/Officer attesting and forwarding the application.

(xix) Each level/Office will retain a copy of the application complete in all respects as per details mentioned above before forwarding the same to the higher authority or Unit to which the transfer has been sought for, as the case may be.

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(xx) The application should be registered and appropriate priority number allotted as per extant procedure and the employee advised of the same.

(xxi) After the request for transfer has been accepted and necessary orders issued by the competent authority, Memorandum/Order sparing the employee should have the photograph of the employee (received from him at the time he made the request initially) pasted on it duly attested in the manner indicated in (iv) above. The Memorandum/Order should also have the signature of the transferred employee and his left thumb impression both of which should be duly attested by the officer signing the Memorandum/Order with his name and designation appearing below the signature.

(xxii) When the transferred employee presents himself in the new unit with the original Memo sparing him for transfer, necessary details like his photograph, signature etc. should be carefully matched before he is allowed to join. If, in any case, the details match prima-facie but still reasonable doubt persists and consultation/enquiry/verification of genuineness is warranted with the Railway/Division/Unit from which the employee has been transferred, the same can be done as soon as possible but within a month of his joining.

(xxiii) All communications regarding transfer should be signed by a Gazetted Personnel Officer with his name and designation appearing below the signature.

(xxiv) The LPC should be issued immediately and signed by a Gazetted Accounts Officer with his name and designation appearing below the signature.

(xxv) LPC should be sent under a covering letter to the new unit to which the employee has been transferred through special messenger as far as possible whose identity should be established and noted at the time of accepting the document.

(xxvi) The Service Book of the employee concerned duly completed should also be sent to the new Unit in the same manner as in (xii) above.

The above procedure will apply mutatis mutandis to all transfers including transfers on administrative ground.

SERIAL CIRCULAR NO.270/2001Circular letter No.P(R)563/III dated 31-12-2001

Copy of Board's letter No. 99/E(RRB)/25/11 dated 27.11.2001 is forwarded for information, guidance and necessary action . Board's letters dated 21.9.2000 and 29.12.2000 quoted therein were circulated as S.C.No. 204/2001 and 21.2001, respectively. The division-wise requirements as on 31-12-2001 may be furnished to the respective cadre controlling officers in this office ON TOP PRIORITY, who will then consolidate the department-wise requirement and furnish the same to the undersigned for onward transmission to the Railway Board.

Copy of Board's letter No.99/E(RRB)25/11 dated 27.11.2001 (RBE No.230/2001) RRCB 7/2001.

Sub: Recruitment to Group 'D' posts.

Ref: Board's letter of even number dated 21.9.2000 and letter No.E(NG)II/2000/RR-1/85 dated 29.12.2000. ------- In supersession of the instructions issued vide Board's letters mentioned above for recruitment of Group ‘D' posts to be done by the Railways themselves, the Ministry of Railways have decided that recruitment to all Group 'D' posts will henceforth be done through Railway Recruitment Boards (RRBs).

6. It is clarified that wherever action for such recruitment has already been initiated through issue of employment notice, the recruitment shall be completed by the Railway(s)/Production Unit(s) themselves. However, for the employment notices to be issued in future for Group 'D' posts, the

419

recruitment will be done by the RRBs, as notified for each Railway/PU in Annexure-I. Railways should also initiate and complete action for identifying an SG/JAG officer, an Assistant Officer, along with required complement of Group 'C' and "D" staff in consultation with Chairman of the nodal RRB from its own resources after taking into account the staff which can be spared by nodal or participating RRB(s), for recruitment of Group 'D' staff for that Railway.

7. The existing procedure for appointments on compassionate ground, appointments against special quotas (like sports quota, cultural quota, physically handicapped quota etc.) shall continue to be in force.

8. Detailed guidelines for recruitment to Group ‘D' posts are enclosed in Annexure-II.

9. As recruitment to Group 'D' posts is now to be done at an interval of 2 years, all Railways/PUs may advise immediately their Division-wise requirements as on 31.12.2001, to enable Board's office to make an assessment of likely recruitment for the next 2 years.

ANNEXURE-INodal RRBs indicating Divisions/Production Units catered by them for recruitment to Group'D' categories of staff.Railway Division/Production Units Nodal/Participating RRBsCentral H.Q.Office, Mumbai, Bhusawal, Nagpur & Sholapur.

Bhopal, Jabalpur & JhansiMUMBAIBhopal

Western Ratlam, Kota, Jaipur & Ajmer

Vadodara, Rajkot & Bhavnagar.

H.Q.Office & Mumbai

AJMER

Ahmedabad

MumbaiNorthern Allahabad, Lucknow, Moradabad & DLW

H.Q.Office, Delhi and Ambala Divisions, DCW (only for Ex.Servicement)& RCF.Ferozpur, RCF & DCWJodhpur & Bikaner

AllhabadChandigarh

JammuAjmer

Eastern Moghalsarai, Dhanbad & DanapurH.Q.Office, Howrah, Asansol, Sealdah, Metro Rly. & CLW.Malda.

PatnaKolkataMalda

Southern H.Q.Office, Madurai, Chennai, Tiruchirapalli & ICFBangalore, Mysore & W&APPalghat & Trivandrum

ChennaiBangaloreTrivandrum

NorthEastern

Samastipur & SonepureH.Q.Office, Varanasi, Lucknow & Izatnagar

MuzaffarpurGorakhpur

NortheastFrontier

H.Q.Office, Alipurduar, Lumding & TinsukiaKatihar (except D.H.Railway Section)D.H.Railway Section of Katihar

GuwahatiPatnaMalda

SouthEastern

H.Q.Office, Andra & KharaagpurKhurda Road, Waltair & ChakradharpurBilaspur & Nagpur

KolkataBhubaneshwarBhopal

South Central H.Q.Office, Secunderabad, Hyderabad, Vijayawada & Guntakal.Hubli

Secunderabad

BangaloreEasternS.E.N.F.(For ST QuotaVacancies only)

Dhanbad, Danapur & MughalsaraiChakradharpurKatihar

Ranchi.

ANNEXURE-IIGUIDELINES FOR RECRUITMENT OF GROUP'D' CATEGORIES OF STAFF THROUGH RRBs

Recruitment Unit.

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33. The Unit of recruitment will be a Division/Workshop/Production Unit and requirement of all departments within the unit and for all categories as well, will be clubbed together for the purpose of Group'D' recruitment. As many recruitment units as possible may be clubbed together for a recruitment on each Railway, so as to ensure recruitment of required number of candidates within a reasonable amount of expenditure.

34. Recruitment will be made Railway-wise so that same candidates need not have to apply to all RRBs in that Region time and again, resulting in unnecessary large number of applications. The Production Unit(s) in the geographical jurisdiction of a Railway may also has be catered to, by the same nodal RRB. As far as possible, their indent may be clubbed with the indent of the Zonal Railway.

Nomination of Nodal RRB(s)

35. For each Railway, one of the RRBs situated in that Railway, has been nominated by the Board as Nodal RRB for carrying out the selection process in co-ordination with other RRBs serving that Railway. A list of these Nodal RRBs indicating the Divisions/Production Units catered for by them, is enclosed as ANNEXURE-I

36. Candidates may apply to any of the RRBs mentioned in the vacancy advertisement serving that Railway; the advertisement shall be issued by the Nodal RRB and the examination shall be arranged depending on requirements as considered by the Nodal RRB in co-ordination with the participating RRBs.

Infrastructure of Nodal RRB

37. Temporary infrastructure will be created in the Nodal RRB, for Group D recruitment, by deputing officers and staff from the Zonal Railway for which recruitment is to be done. This shall comprise one SG/JAG officer, one assistant officer, along with sufficient number of Group'C'/Group'D' staff from its own resources after taking into account the staff which can be spared by nodal or participating RRB(s) for this activity.

Periodicity of Recruitment

38. Recruitment should be done at intervals of approximately two years.

39. The vacancies may be counted as on 30th of June or 31st of December of each year and the anticipated vacancies to be added will be for the period of next two years, duly taking into account the reservation rules.

Eligibility Criteria

40. The educational qualification for recruitment to all Group'D' categories in the Railways shall be Class VIII passed, as stipulated in Railway Board's letter No.E(NG)II/98/RR-1/107 dated 44.12.98.

41. The age for recruitment should be as per extant instructions with relaxations for specified categories as admissible under specific orders issued by the Railway Board from time to time.

Board's approval before placing of Indent

42. Existing directives for obtaining Board's prior approval for filling up Group'D vacancies through open market recruitment will continue to apply.

Employment Notice

43. Advertisements shall be issued by the nodal RRB only, on behalf of all the concerned RRBs. Candidates may give a choice of RRB from amongst the RRBs mentioned in the notice. They shall be allotted examination centres in the geographical area of the RRB of choice.

44. Employment notice should be advertised in Rozgar Samachar/Employment News giving full details regarding:-

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Recruitment Unit Posts for which recruitment is to be conducted, along with reservation details. Age limits, including relaxation provisions Pay scales and minimum emoluments expected at the beginning of employment Candidates may also indicate in their applications, division/unit of posting and the category of posts, in order of preference according to their choice. Examination Fees Mode of application Closing date for submission of application Choice of language for question paper (Hindi or English) Physical Efficiency Test standards Medical test standards Railways' right to hold additional/supplementary examinations or re-examination for all or some of the candidates Any other relevant information.-4-45. Brief indicating advertisement will be given in at least two local newspapers for wider coverage. The indicative advertisement will draw attention to the detailed employment notice published in Rozgar Samachar/Employment News. In addition, the employment notice will be sent to the nearby employment exchanges and recognised associations of Scheduled Castes and Scheduled Tribes. The notice should also be sent to Special Employment Exchanges and the Vocational Rehabilitation Centres in the case of posts reserved for ex-servicemen. Copies of these notices should also be exhibited on Notice Boards outside Railway offices etc. situated in the area of recruitment.

Examination Fees

46. Candidates should apply on plain paper, as per format indicated in employment notice. Fees may be charged (including postal charges) @ Rs.40/- per candidate. However, SC/ST candidates will not pay any fee, except Rs.10/- towards postal charges.

Pre-examination procedure

47. The RRB shall have the right to reject any application. However, the reasons for rejection would have to be recorded on the application.

48. There shall not be any discrimination on ground of gender.

49. Name, father's name, address, and community of each candidate should be entered in a computer database along with any other information considered relevant. Either the Railway's own computers may be used for this purpose or an outside computer agency can be engaged, if required.

50. Roll Numbers may be generated on the computer and call letters should also be generated through the computers. The call letters should be posted under certificate of posting, at least one month before the date of examination.

51. 'Instructions to Candidates', containing detailed guidelines on how to fill the answers, roll number etc. and a sample OMR (Optical Mark Reader) answer sheet printed on plain paper, should be enclosed with the call letter.

Procedure for Recruitment

52. Candidates may be selected for recruitment through a written test Question paper for the written examination shall be based on Class VIII standard. However, no question shall be asked for checking proficiency in language. Question paper should be entirely of the objective type. Question papers shall be printed in Hindi and English.

53. Answer scripts shall be readable on Optical Mark Readers (OMR) and evaluation of answer scripts shall be on computers.

54. Minimum pass marks will be 35% fir General candidates and 25% for SC/ST and OBC candidates. In order to eliminate the advantage of guesswork, one mark may be deducted for three

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wrong answers (assuming choice of answers in objective type question papers is four in each question).

55. Results of the written examination should be tabulated in order of merit of candidates, keeping in view the requirements of community reservations.

56. Applications of all candidates likely to be called for Physical Efficiency Test (PET) should be scrutinized carefully, for checking their eligibility. The names of ineligible candidates should be struck out before publication of list of candidates qualifying for PET in Rozgar Samachar/Employment News. Simultaneously, written intimation should also be sent to these candidates as per extant rules.

57. Candidates shall be called for Physical Efficiency Test to assess their physical fitness for the post according to their merit position and the number of vacancies to be filled. It will only be qualifying test. Merit lists, for the purpose of empanelment, shall be prepared after receipt of complete results of PET from the Railways

58. Physical Efficiency Test standards shall be prescribed, having regard to the nature of duties involved for the posts advertised for recruitment. However, the Physical Efficiency Test shall be the same for all categories for which a common selection is conducted.

59. Physical Efficiency Test may be supervised by a committee of three railway officers, who will be nominated by General Manager. One of these officers will be nominated as the Convener. At least one of these three should be a medical officer. List of candidates qualifying in the Physical Efficiency Test will be displayed on the notice board after finalization of the result of that day. The officers conducting the Physical Efficiency Test shall advise the result of the test to the Nodal RRB immediately after completing the tests.

60. The existing provision of verification of the original educational/caste certificate(s) and other relevant documents of the candidates as mentioned in para 6 of Board's letter No.99/E(RRB)25/2 dated 18.3.99 will be applicable.

61. Nodal RRB shall prepare a select list, in order of merit, for all candidates who qualify for empanelment, after their being declared suitable in Physical Efficiency Test. The Nodal RRB shall prepare individual panels for individual posts after taking into account the merit position and preferences of individual candidates.

Currency of Panel

62. The currency of the panel shall be for a period of two years from the date of publication. General Manager may exercise his authority to extend the life of panel by one year in case the panel is not exhausted within two years.

63. Railway may appoint candidates from the same select list within two years for replacement of candidates who may fail to join, those who may fail in medical examination and also in lieu of candidates who may leave the job within two years. In addition, any additional unforeseen vacancies may also be filled up, with the personal approval of General Manager, by picking up additional candidates, in order of merit, from the available select list within two years.

General

64. Any other specific instructions, issued by Railway Board, not covered in these guidelines will continue to apply.

SERIAL CIRCULAR NO. 271 / 2001Circular letter No.P(R)481/V dated 31 -12-2001

Copy of Board's letter No. F(E)II/2001/FOP/1 dated 03.12.2001 is forwarded for information, guidance and necessary action. Board's letter dated 5.10.2001 quoted therein was circulated as S.C.No. 238/2001 .

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Sub: Counting of broken periods of officiating in higher grade towards increment- PNM/AIRF item No.41/2001.

Ref: Board's circular of even no. dated 5.10.2001. …..

The words " AIRF" may be included in para 1 of the circular mentioned above . The para 1 will now read as " Recently in the PNM meeting staff side ( AIRF) raised the issue of counting of broken periods of officiating in higher grade towards increment when one is promoted to that higher grade on regular basis."

SERIAL CIRCULAR 272/2001Circular letter No.P(R)563/III dated 31 -12-20001

Copy of Board's letter No.99/E(RRB)/25/34 dated 4.12.2001 is forwarded for information, guidance and necessary action . Board's letters dated 20.10.99 quoted therein was circulated as S.C.No.305/99.

Copy of Board's letter No.99/E(RRB)/25/34 dated 4.12.2001 RRCB No.9/2001

Sub: Modification/ cancellation of Indents placed by Railways on RRBs

Ref: Board's letter No.99/E(RRB)/25/34 dated 20.10.99 issued under RRCB No.15/1999.

…..On reconsideation Railway Recruitment Control Board (RRCB) have slightly modified

the table given under para 1 of the letter ibid, as under:

Proposal for Recruitment Stage Authority(i) Cancellation of Indent/

Enhancement/Reduction upto any extent

Before issue of Employment Notice

Chairman/RRB

(ii) Enhancement/Reduction upto 50% of notified vacancies


Chairman/RRB

(iii) Enhancement/reduction of more than 50% of notified vacancies


RRCB

(iv) Enhancement/ Reduction of notified vacancies or cancellation of Indent

After conduct of written examinations(s) if it is to be followed by final examination or interview

RRCB

(v) Reduction of notified vacancies or cancellation of Indent

After conduct of 1st/IInd stage written examination/interview but before publication of panel

RRCB

2. Instructions in respect of (ii) above are reiterated for keeping the Board informed by mentioning the number of vacancies proposed after enhancement/reduction and no. of applications received.


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Circular letter No.P(R)438/CHS dated 31 -12-2001

Copy of Board's letter No.2000/H/241/RELHS dated 23.11.2001 is forwarded for information, guidance and necessary action please. Board's letter dated 23.11.2001 quoted there was circulated as S.C.No.268/01.

Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001.

Sub:Retired employees liberalized Health Scheme…..

As per Para 612 - A(2) (iii) of IRMM 2000 spouse of the Railway employees who die in harness or after superannuation are eligible to join RELHS'97 scheme. Since no time limit was stipulated for this purpose, Board has now decided that time limit for joining RELHS'97 in such case will be three months from the date of death of the railway employee. It will be the responsibility of the concerned administrative branch to apprise the spouse regarding availability of the scheme, its terms and conditions and the contribution to be made for joining the scheme.

Unwillingness of the spouse, if any, should be obtained in writing. However, in terms of Board's letter of even number dated 23.11.2001 spouse of railway employees retired/died in harness before October '97 are allowed to join RELHS'97 upto 31.3.2002.


DA:Advance Correction Slip to Para 612 of IRMM-2000.

S.No.10/Health-2001ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM' 2000Para 612(A)(2) iii "RELHS" 1997

Sub Paras 2(iii) of Para 612(A) may be corrected to read as under:

2(iii) "Spouse of the Railway employees who die in harness or after superannuation are eligible to join RELHS'97 scheme. Since no time limit was stipulated for this purpose, Board has now decided that time limit for joining RELHS'97 in such case will be three months from the date of death of the railway employee. It will be the responsibility of the concerned administrative branch to apprise the spouse regarding availability of the scheme, its terms and conditions and the contribution to be made for joining the scheme.

Unwillingness of the spouse, if any should be obtained in writing. However, in terms of Board's letter of even number dated 23.11.2001 spouse of railway employees retired before October 97 died in harness are allowed to join RELHS'97 upto 31.3.2002".(Authority: Board's Lr.No. 2000/H/28/19RELHS) dated 23.11.2001).

SERIAL CIRCULAR NO.274/2001No.P(LE)445/Circular/Vol.VII Dated -12-2001 Copy of Board's letter No E(LL)/2001/AT/MW/1 dated 5.12.2001 is forwarded herewith for information guidance and necessary action.Board's letter No.E(LL)2001/AT/MW/1 dated 5.7.2001 was circulated as S.C.No.138/2001.


Sub:Rates of Variable Dearness allowance for employees employed in employments, i)in the construction or maintenance of roads or in building operations. ii)in stone breaking and stone crushing, iii)in maintenance of buildings,iv)in loading and unloading in Railways, Goods sheds and Ash-pit cleaning in Railways, laying of under ground cables, electric lines water supply lines and sewerage pipe lines.

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Ref: Ministry of Railways's Lr.No.E{LL)/93/AT/MW/4 dated 21.10.94 and E(LL)/94/AT/MW/4 dated 21.10.94.

..... Further to this Ministry's letter of even number dated 5.7.2001, a copy of Order No.1(8)/2001-LS-II dated 26.9.2001 received from the Ministry of Labour revising the rates of Variable Dearness Allowance and the Minimum Wages w.e.f. 1st October, 2001 for employees employed in certain scheduled the employments mentioned above is sent herewith for information, guidance and necessary action. This issues with the concurrence of the Finance Directorate of the Ministry of Railways. Copy of Ministry of Labour, Office of the Chief Labour Commissioner(C), New Delhi's letter No.1(8)/2001/LS-II dated 26.9.2001. O R D E R

In exercise of the powers conferred by Central Government vide notification No.S.O.512(E), , No.S.O.513(E)and No.S.O.514(E), dated 12.7.94 of the Ministry of Labour and in furtherance of these aforesaid notification the undersigned hereby, revises the rates of variable Dearness Allowance. ordered vide this office order No.1(2)/2001-LS.II dated 16.3.2001 on the basis of the average consumer price index number for the preceeding period of six months ending on 30.6.2001 viz 2209.45(Base 1960 = 100) for industrial workers as under and directs that this order shall come into force on the 1st October, 2001. i) Rates of V.D.A. for employees employed in employments (i)In the construction and maintenance of Roads and in building operations (ii)In stone breaking and Stone Crushing, (iii) In maintenance of buildings and (iv) In the construction and Maintenance of Runways.------------------------------------------------------------------------------------------------------------- Category Rates of V.D.A. (in Rs.) per day Of worker A and B Areas C area-------------------------------------------------------------------------------------------------------------- 1. Unskilled 25.54 20.90 2. Semi-skilled/ 30.16 25.54 unskilled/supervisory 3. Skilled/Clerical 37.14 32.50 4. Highly skilled 46.44 37.14------------------------------------------------------------------------------------------------------------- Rates of V.D.A for employees employed in Red Oxide Quartz, Quartzite, silica, Magnesite, Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap and Talc) Ochre, Asbestos, Fire Clay, Copper, Uranium, Gypsum,, Barytes, Graphite,Dolomite, China Clay,While Clay, Clay, Wolfram, Manganese, Felspar, Bauxite, Iron ore, Hematite, Rock Phosphate, Chromite,magnetite, Marble, Calcite and Mica Mines.

------------------------------------------------------------------------------------------------------------ Category Rates of V.D.A. (in Rs.) per dayof worker ----------------------------------------------------------------------------------- For work For work Above below ground ground ----------------------------------------------------------------------------------------------------------- 1. Unskilled 20.90 25.54 2. Semi-skilled/ 25.54 30.20 unskilled/supervisory 3. Skilled/clerical 30.20 37.14 4. Highly skilled 37.14 44.12 -----------------------------------------------------------------------------------------------------------

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IV.Rates of V.D.A. for employees employed in loading and unloading in Railways, Goods sheds and in Ashpit cleaning in Railways------------------------------------------------------------------------------------------------------------ Area Rates of V.D.A.(in Rs.)per day ------------------------------------------------------------------------------------------------------------ "A" 30.61 "B" 24.13 "C" 21.33 ------------------------------------------------------------------------------------------------------------ 2. Therefore, the minimum rates of wages showing the basic rates and V.D.A. payable w.e.f. 1.10.2001 to the employees employed in the following employments will be as under: A (i) In the construction or maintenance of Roads or in Building Operations, (ii) In Stone Breaking or Stone Crushing, (iii) In Maintenance of Buildings and (iv) In the Construction and Maintenance of Runways.

Rates of wages as Area wise(Rs.) Category of A r e a A B C worker -------------------------------------------- Basic V.D.A Basic V.D.A. Basic V.D.A. wages wages wages Rs. Rs. Rs. Rs. Rs. Rs.1.Unskilled 36.00 + 25.54 34.00 + 25.54 28.00 +20.90 ---------------- ----------------- --------------- Total 61.54 59.54 48.90

2 .Semi-skilled/ 43.00 + 30.16 41.00 + 30.16 34.00 +25.54 Un-skilled ----------------- ------------------- ----------------- Supervisory Total 73.16 71.16 59.54

3.Skilled/ 57.00 + 37.14 51.00 + 37.14 43.00 +32.50 clerical ------------------ ------------- ------------- Total 94.14 88.14 75.50 4. Highly 65.00 + 46.44 63.00 + 46.44 51.00 +37.14 skilled ---------------- ------------- ------------ Total 111.44 109.44 88.14 -------------------------------------------------------------------------------------------------------------- B. Employment in Red oxide, Quartz Quartzite, Silica, Graphite, Magnesite, Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap and Talc), Ochre, Asbestos, Fire Clay,Copper, uranium, Iron ore, Hematite, Rock Phosphate, Chromite, Clay, while clay, Magnetite, Gypsum, Barytes, Dolomite, China Clay, Wolfram, Manganese, Felspar, Bauxite, Marble, Calcite and Mica Mines. -----------------------------------------------------------------------------------------------------------

(Rates of VDA ( in Rs)per day Category of For work above For work workers ground below ground ---------------------------------------------------------------------------------------------------------------

1.Unskilled 28.00 + 20.90 34.00 + 25.54

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------------- ------------- Total: 48.90 59.54

2.Semi-skilled/ 34.00 + 25.54 41.00 + 30.20 un-skilled supervisory ---------------- ------------- Total 59.54 71.20

3.Skilled/clerical 41.00 + 30.20 50.00 + 37.14 ------------------ ------------- Total 71.20 87.14 4. Highly skilled 50.00 + 37.14 60.00 + 44.12 ---------------- ------------- 87.14 104.12

C. Employment in loading and unloading in Railways, Goods-sheds and in Ashpit cleaning in Railways.Area Rates of wages plus V.D.A. per day --------------------------------------------------------------------------------------------------- Basic Wages V.D.A. Total (Rs) (Rs) ------------------------------------------------------------------------------------------------------------------ "A" 42.00 + 30.61 = 72.61 "B" 33.00 + 24.13 = 57.13 "C" 29.00 + 21.33 = 50.33 ----------------------------------------------------------------------------------------------------------------- 3. The classification of workers under different categories and the classification of cities under different areas will be the same as in the notifications referred to in para-1 as amended from time to time. the present classification of cities into Areas "A" "B" and "C" is enclosed at Annexure I for ready reference.

Annexure-IA R E A 'A'

Ahmedabad (UA) Greater Bombay (UA) Chennai (UA)Bangalore (UA) Hyderabad (UA) Nagpur (UA)Calcutta (UA) Kanpur (UA)Delhi (UA) Lucknow (UA)

A R E A 'B

Agra (UA) Ghaziabad (UA) Meerut (UA)Ajmer (UA) Gorakhpur (UA) Moradabad (UA)Aligarh (UA) Guwahati Mysore (UA)Allahabad (UA) Guntur Nasik (UA)Amaravati Gwalior (UA) Pune (UA)Aurangabad (UA) Indore (UA) Patna (UA)Bareilly (UA) Hubli-Dharwad RaipurBhavnagar/Bhopal Jabalpur (UA) RajkotBikaner Jaipur (UA) Ranchi (UA)Bhubaneshwar Jalandhar Sholapur (UA)Amritsar Jamshedpur (UA) Surat (UA)Calicut (UA) Jodhpur Srinagar (UA)Chandigarh (UA) Kolhapur (UA) Thiruvanantha(UA) puramCochin (UA) Kalyan UlhasnagarCoimbatore (UA) Kota Vadodara (UA)Cuttack (UA) Ludhiana Varanasi (UA)

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Durgapur Madurai (UA) Vijayawada (UA)Faridabad Complex Vishakhapatnam(UA) Warangal Area "C" will comprise all areas not mentioned in this list NB: U.A. stands for Urban Agglomeration.

SERIAL CIRCULAR NO. 275 / 2001Circular letter No.P(R)219/I dated 31 -12-2001

Copy of Board's letter No.2001/TC(RCT)/8/1 dated 27.11.01 is forwarded for information, guidance and necessary action.

Copy of Board's letter No.2001/TC/RCT/2/1 dated 27.11.2001


Sub:Manning Group "C" and Group "D" posts in Railway Claims Tribunal - Question regarding.Ref:Board's letter No.2001/TC(RCT) dated 17.10.2001.

…..Para 3(I) of the above mentioned letter may be corrected to read as under:

"i)All Group "C" posts in the RCTs will be filled by serving Railway employees in appropriate analogous grades, on transfer basis on a tenure of 5 years, on the expiry of which they should be repatriated to their parent cadre. They are, however, liable to be repatriated prematurely to their parent cadre in either of the following circumstances:(a) By Chairman, RCT for any administrative reasons including on grounds of unsatisfactory work of the staff concerned ; and(b) when the employee concerned is due for promotion in his parent cadre".

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