SEP guidance

Pablo BALLESTEROS PELÁEZ B3 Call Coordination Team Research Executive Agency

How to access SEP?

https://ec.europa.eu/research/participants/evaluation/

Main screens

"Proposals"

=> all proposals assigned to you for evaluation

"Active Tasks"

=> all tasks that you are required to complete

"All tasks"

=> all tasks that you completed plus others that you have the right

to see

Example

Proposal details

Tip The proposal details screen allows you to quickly identify conflicts of interest, without even opening the evaluation report. CoI* If you are sure => Decline, and inform REA by e-mail If you are not sure => Contact REA by e-mail to clarify

Accepting a task

Tip The "Edit" button appears after you have clicked on "I agree to work on this task". To work on the evaluation, you should access the proposal by clicking on the acronym or number.

Declining a task

Once you have declined a task, you will no longer be able to access the proposal, the evaluation report, and the task itself. In case you have declined a task by mistake and you want to re-open it, please contact your Call Coordinator who is the only person authorised to administer your tasks.

The Individual Evaluation Report screen is the screen where evaluators write and electronically sign evaluation reports. The criteria themselves cannot be modified, you can only edit the boxes available by clicking on the + sign.

Working on the IER

Saving & submitting

• The form can be saved at any moment • Auto-save every 2 minutes • After saving, the form is still editable

• Once satisfied with your comments and scores, you can submit the report.

• You cannot submit your report without resolving all indicated errors first.

• Once submitted, the report is no longer editable. • Still accessible in read-only

If you submitted by mistake or wish to re-open the evaluation report, please contact your panel coordinator, who can re-open the task.

Working on the CR

The rapporteur first needs to merge the three IERs into a Consensus Report.

Second, (s)he should summarize (in draft) the remarks from the other evaluators to

prepare the consensus discussion.

Preparing the CR

Use the Task Comments:

• To agree on a final Consensus Report • For exchange of views, discussion, etc.

Working on the CR

After submitting the CR, the other experts will receive tasks called 'approve CR' – when these are finalized, the CR is sent for a quality check, and becomes the ESR.

IER and CR -

additional questions

• Scope of the proposal

• Operational Capacity

Judge on the basic operational capacity of the applicant (yes/no)

(Not applicable to the first stage of the 2-stages evaluations)

• Overall comments (IER) / Remarks (CR)

IER: Indicate excess pages issues

CR: Indicate excess pages issues, and resubmissions

• Quick Guide included (2 pages)

• Detailed explanation on status, actions, navigation

• ECAS guidance

SEP User Guide

http://ec.europa.eu/research/participants/data/support/expert/expert_evaluation_user_manual.pdf

Only for specific support – re-opening a task is done by your

panel coordinator

DIGIT-EFP7-SEP-SUPPORT@ec.europa.eu

Phone: +32 2 29 92222

The service desk is available on weekdays

between 8:00 and 20:00 (Brussels time)

SEP Support