Selling to the state of mn b willard 031009
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Transcript of Selling to the state of mn b willard 031009
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Department of Administration
Materials Management Division
Brenda Thielen Willard; CPPO, CPPB
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Purchasing Authority
Commissioner of Administration
(As delegated by Minn. Stat. Ch. 16C)
Materials Management Division
Authorized Agency Buyer
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What the State Buys
Total value of State purchasing is approximately $4 billion
Wide Range of Goods
Non-Prof/Tech Services
Professional/Technical Services
Construction
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Procurement Overview One time Purchases
Long Term Contracts
About 1700 contracts
1 – 5 year contract terms are typical
Approximately 1000 contracts are offered to CPV members
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Cooperative Purchasing Venture (CPV) Program
Allows other governmental entities to procure goods and services from state contracts, when allowed by the contract
Political Subdivision must be a current CPV member – no cost membership
Ability to leverage better prices due to increased volume (saves time and money)
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Who is Eligible to Join? All governmental units
A “governmental unit” is defined by statute as any city, county, town, school district, political subdivision, licensed nonprofit hospital, or any agency of the State of Minnesota, another state or United States government. (Minn. Stat. 471.59 Subd. 1.)
See our website to see additional groups that may participate in our program.
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Procurement Methods Request for Bid (RFB)
Best Value: Award to lowest responsive/responsible bidder meeting all terms, conditions, and specifications
Request for Proposal Ability to Negotiation Best Value: Award based on
price as well as other criteria
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Request for Bid/Proposal Advertising Required
Over $25,000 for goods & non-P/T services
Over $25,000 for construction
Sealed Bids/Proposals Required
Over $50,000 for goods & non-P/T services
Over $50,000 for construction
Professional Technical Services
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Authority for Local Purchase (ALP)
Delegated to individuals in state agencies by Dept. of Administration
Levels of Delegation of Authority
$10,000
$25,000/$50,000
Special delegations
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Small Business Preferences Targeted Groups (TG)
Must be certified, eligible, and approved for the specific products and services
Up to 6% preference
Economically Disadvantaged (ED)
Up to 6% preference
Except for Construction: up to 4%
Veteran Owned (VO)
Up to 6% preference 10
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Small Business Program Targeted Groups (TG) Small businesses owned, operated and
controlled by the following groups: Minorities
(A) Asian (I) American Indian (B) African American (E) Alaska Native (H) Hispanic
Disabled (D) Women (W)
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Small Business Procurement Program Economically Disadvantaged (ED)
(L) Labor Surplus Area County designated by US Dept of Labor
(M) Low Median Income County County designated by MN Planning
Certified Rehab. Facility or Extended Employment provider (Minn. Stat. 268A)
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Commodity Purchase Requirements
$0 - $5,000 Minimum of one solicitation to TG/ED/VO within
normal purchase area
$5,000.01 - $10,000 Minimum of two solicitations Contact a TG/ED/VO vendor, when reasonably
available
$10,000.01 - $25,000/$50,000 Minimum of three solicitations Contact a TG/ED/VO vendors, when available Advertised on MMD’s Website
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Veteran’s Owned (VO) Preference
In accordance with Minnesota Statutes 16C.16, subd. 6a, eligible verified veteran-owned small businesses with their principal place of business in Minnesota may receive up to 6 percent preference when responding to solicitations. The preference is applied only to the first $500,000 of the response.
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Vendor Opportunities Solicitation Announcements are
posted on MMD’s website and/or Vendor Portal: www.mmd.admin.state.mn.us Advertised RFBs/RFPs for goods and non-P/T
services
Construction projects
Some Prof/Tech services
Updated real-time
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Professional/Technical Services “Services that are intellectual in character; that
include consultation, analysis, evaluation,
prediction, planning, programming or
recommendation, and result in the production of a
report or the completion of a task. Professional or
technical contracts do not include the provision of
supplies or materials except by the approval of the
commissioner or except as incidental to the
provision of professional or technical services.”
Minn. Stat. § 16C.08
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Professional/Technical Requirements $0 - $5,000
Contact a minimum of one vendor
$5,000 - $50,000 Advertisement required either in State Register
and/or on MMD website
Other advertising encouraged
Over $50,000 Advertisement required in State Register and/or
Vendor Portal
MMD website or other advertising encouraged
Formal RFP 17
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Vendor Opportunities – Professional/Technical
State Register Advertised RFPs for professional/technical
services
Published each Monday
www.comm.media.state.mn.us
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Who to contact? Agency Procurements
Contact agencies directly
State Procurements See solicitation postings on MMD’s website
www.mmd.admin.state.mn.us
Professional/Technical Procurements Contact Agency
Also view MMD’s website, Vendor Portal, and State Register
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Vendor’s Common Errors Error’s when responding to a
Solicitation Did not get their response in on time
Failed to read the solicitation document
Did not sign properly
Did not respond to all requirements
Taking exception to the terms, conditions, or specifications that make it a material deviation
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Vendor’s Common Errors (con’t)
Did not initial strike-overs properly
Pricing in vendor’s response completed in pencil
Not providing proper attachments
Not providing all the information that was required
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MMD Website www.mmd.admin.state.mn.us
Solicitation Announcements
Vendor Management information
List of Acquisition Management Specialists
Small Business (TG/ED) Program Information
On Line Vendor Registration
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Registrations/Certifications Online Vendor Registration is on MMD’s
Website
Vendor list used centrally and state wide
Vendors can view and change their own information
Small Business Procurement Program
Certified company info available via
MMD website (public)
Internal automated purchasing system (state employees)
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MMD Helpline 651-296-2600 Quick Access
General Information
Small Business Program Information
Bid Request/Bid Results Line
How to Register as a Vendor
MMD Switchboard
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Contact Information MMD Helpline
651.296.2600
Bid Results Available
Assistant Director Brenda Thielen Willard; CPPO, CPPB
651.201.2402
Vendor Management Specialist Sheila Scott
651.201.2428
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Questions?
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