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AREA X: ADMINISTRATION

(&e administration is t&e engine o# t&e institution in t&e attainment o# its !ision$ mission$ goalsand o')ecti!es. t is concerned *it& t&e general a##airs o# t&e institution as *ell as its organizationalper#ormance. (&us$ t&e administration initiates institutional processes and ensures t&at said processesare satis#actorily implemented.

A. Organization

An educational institution s&ould &a!e a Go!erning Board o# Regents+(rustees. (&is Board &ast&e responsi'ility to #ormulate general policies. (&e policies s&ould 'e implemented 'y a su##icientnum'er o# ,uali#ied o##icials duly appointed+designated #or t&e purpose. A detailed description o# t&eorganizational set-up o# t&e *&ole institution under sur!ey s&ould 'e #ound in an o##icial document.

B. Academic Administration

(&is area co!ers suc& administrati!e and academic matters as ,uali#ication o# academic

o##icials coordination o# curricular o##erings teac&ing assignments adoption and updating o# appropriatete%t'oo/s$ grading procedures$ types o# tests to 'e used$ and ot&er instructional aids$ suc& as sylla'i$

*or/'oo/s+manuals and organization o# t&e #aculty into departments+specializations$ di!isions$ orcommittees to promote e##ecti!e deli!ery o# instruction. (&e ,uality o# t&e curricular o##erings and t&ecompetence o# t&e #aculty to implement t&e programs o# t&e institution determine t&e le!el o# e%cellenceattained 'y t&e institution.

C. Student Administration

(&e #ollo*ing acti!ities #all under t&is area0 admission and retention policies registration andclassi#ication o# students compliance *it& t&e re,uirements #or certi#icates$ diplomas and degreesissuance o# transcripts o# student records readmission policies a!aila'ility o# a student &and'oo/ and

organization o# t&e recorded data #or statistical use.

D. Financial Management

(&e 'usiness administration o# t&e institution s&ould 'e *ell maintained and managed 'y,uali#ied and competent personnel. Business #unctions must 'e *ell delineated to promote #iscalintegrity$ economy$ responsi'ility and accounta'ility.

Financial management includes 'udgeting$ accounting$ auditing$ re,uisition and purc&ase o#supplies$ and t&e preparation o# #inancial reports. (&e e##ecti!eness in t&e per#ormance o# t&e 'usinessser!ices and sound #inancial management are indicators o# a &ealt&y #inancial administration.

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E. Supply Management

Supplies support t&e operations o# t&e institution. (&e institution t&ere#ore s&ould &a!e asc&eme o# managing supplies and #acilities. 1&ile committees may assist t&e institution in t&eprocurement o# t&ese supplies+#acilities+e,uipment$ a supply management unit ta/es c&arge o# t&eir

distri'ution and storage.

F. Records Management

Records and reports include0 minutes o# t&e 'oard meetings$ minutes o# #aculty meetings$#aculty directory records o# #aculty training and e%perience records o# enrollment 'y class gender andcourse students2 directory recorded data #or statistical use reports o# administrati!e o##icials summaryo# disciplinary matters records o# sc&olars&ips granted$ etc. Ade,uate$ accurate$ accessi'le$ up-to-dateand systematic records are indicators o# sound records management.

G. nstitutional Planning and De!elopment

Sound institutional planning s&ould s&o* concern #or$ and attention to$ t&e #ollo*ing0congruence *it& t&e institutional !ision and mission$ academic unit2s goals and program o')ecti!esalignment *it& national$ regional$ and local goals and needs ade,uate allocation o# resourcesparticipation o# all sectors o# t&e academic community in t&e planning process #ormal documentation o#all plans and progress o# implementation long an s&ort-term dimensions o# planning and mec&anisms#or periodic re!ie* and updating. A Planning O##icer s&ould 'e responsi'le #or t&e coordination o# t&eplanning acti!ity.

". Per#ormance o# Administrati!e Personnel

(&e administrati!e personnel s&ould 'e su##iciently ,uali#ied to per#orm t&e !ariousadministrati!e ser!ices.

Administrators s&ould e%&i'it t&e #ollo*ing traits or c&aracteristics0 345 a'ility to meet e%ternaland internal pressures 365 a sense o# social a*areness and ci!ic consciousness 375 attention tosystematic long-range planning 385 alertness to opportunities #or inter-institutional cooperation 395participation in #inancial management and control and 3:5 ade,uate and e##ecti!e communication andinter-relations&ips.

(&e e##iciency o# t&e administrati!e set-up and &armonious relations among t&e personnel areconsidered signi#icant criteria #or e%cellence.

. Documents$ Additional n#ormation and E%&i'its

Documents or printed materials$ *&ic& ser!e as data or pro!ide in#ormation #or t&e ProgramPer#ormance Pro#ile$ and ot&ers identi#ied to 'elong to t&is area$ s&ould 'e a!aila'le at t&e AccreditationCenter.

During t&e actual sur!ey !isit$ additional in#ormation and e%&i'its may 'e added+presented toclari#y issues and concerns a'out t&e program$ as re,uired 'y t&e !isiting team to support t&e claims int&e *ritten report.

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E;S(E

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to specialization and #unction.@@@@@@@@@@@@@@@@@@@@@@

A.. (&e c&annels and #lo* o# communicationamong and *it&in units+departments areopen and o'ser!ed.

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SEC(O< MEA

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B.8. (&e Dean plays a ma)or role in t&e

recruitment and promotion o# #aculty andsupport sta##.@@@@@@@@@@@@@@@@@@@@@@@@

B.9. (&e Dean$ t&e #aculty and t&eadministration *or/ toget&er #or t&eimpro!ement o# t&e College$ particularly in0

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m na er

B.9.4. setting standards andtargets planning o# programsand ot&er relatedacti!ities @@ @@ @@

@@

B.9.6. implementation andmonitoring o# plans$programs and ot&errelated acti!ities @@ @@ @@

@@

B.9.7. esta'lis&ing lin/ages$partners&ips andnet*or/ing acti!ities @@ @@@@

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B.9.8. pro!iding pro#essional gro*t& andde!elopment o# #acultysuc& as t&e conducto# in-ser!ice training @@ @@@@

@@

PRO?SO< 3C&ec/5 RA(

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35 PRO?SOist o# mem'ers o# Administrati!e+Academic Council.

. >ist o# personnel responsi'le #or Planning and De!elopment and t&eir respecti!e,uali#ications.

4. Minutes o# #aculty meetings.

44. Minutes o# meetings o# t&e Administrati!e+Academic Council

46. Organizational C&art o# t&e College.

47. Per#ormance E!aluation System #or t&e #aculty.

48. Per#ormance E!aluation System+Sc&eme #or non-teac&ing sta##

49. Personnel File

4:. Plantilla o# Personnel #or t&e Administrati!e+Academic Sta##.

4. uali#ication Standards #or t&e Administrati!e+Academic Personnel.

4. Samples o# Rele!ant Board o# Regents+Board o# (rustees Resolutions

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SUMMARY OF RATINGS

ADMINISTRATION

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ACCREDITORS

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