Self-Selecting Teams at Scale
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Transcript of Self-Selecting Teams at Scale
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AT FIRST, OUR RELEASE PLANNING EVENTS LOOKED LIKE THIS…
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Team Plans
ProgramPlans
…. AND OUR RELEASE PLANNING OUTPUTS LOOK LIKE THIS
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WE KEPT ‘FEEDING THE BEAST’ AND OTHER CHALLENGES GREW FROM THERE…
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we had been listening to teams
we heard a desire for
lesscommand & control
moreautonomy more
networked and organic structure
lessdependencies
morepurpose
moreadaptation to plans
SIMULTANEOUSLY….
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Problem statement
Description
KPIs
Value Proposition
WE DECIDED TO SET TEAMS UP FOR SUCCESShelping teams own a business problem, not a singular feature
Stakeholders
Use cases
User Pains and Gains
Relevant workflows
Acceptance criteria
morepurpose
more context
Personas
less command & control
moreautonomy
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market featureteams
platform serviceteams
tool & infrastructure teams
market driven features & enhancements
Respond to the Market
re-use driven frameworks &services
Build the Platform
velocity driven tools & infrastructure
Enable our Teams
WE DECIDED TO STOP MANAGING DEPENDENCIES, AND START BREAKING THEMMoving from component to feature teams
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Team n
On Deck(1) Developing (2)Discovery WIP “Done”
Program Backlog
Grooming Groomed
Production
Live ReviewDoing “Done”
Team A
On Deck(1)Selected Discovery
Developing (1) “Done”
Flow
Product Packages
Trifecta Teams
Development Teams
adapting ourplans continuously
T R
J H
S
P
U
R
O
N
M
L
KT needs to be split into MMF A
B
E
D
C
Let’s crush it with G!
We’re going live!
WE DECIDED TO STOP CREATING BIG RELEASES, START CREATING CONTINUOUS FLOW
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SELF SELECTING TEAMS
Jon movesto Team A
Like most organizations, we usually formed and rearranged teams like this...
We saw an opportunity to better fullfil desires for more autonomy in who people work with and what they work on
lesscommand & control
morenetworkedstructure
moreautonomy
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10:00amand 2:00pm
Zone B
10:30amand 2:30pm
Zone C
11:00amand 3:00pm
Zone A
10:00amand 2:00pm
Zone C
10:00amand 2:00pm
Zone A
10:00amand 2:00pm
Zone B
10:00amand 2:00pm
Zone H
10:00amand 2:00pm
Zone G
10:00amand 2:00pm
Zone F
10:00amand 2:00pm
Zone K
11:00amand 3:00pm
Zone I
10:30amand 2:30pm
Zone E
10:00amand 2:00pm
Zone L
11:00amand 3:00pm
Zone J
10:00amand 2:00pm
Zone D
11:00amand 3:00pm
Zone E
10:00amand 2:00pm
Zone A
10:30amand 2:30pm
Zone B
11:00amand 3:00pm
Zone C
10:00amand 2:00pm
Zone D
x 6
law of two feetgo to where you’ll be engaged and learning the most
be curiousengage in the market and with each other
20 min
choose teamautonomy in what you work on
choose workfind a few Product Packages you’re interested in working on
TEAMIFICATION DAY PART I - CURIOSITY MARKETproduct pitches
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CURIOSITY MARKET
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x 430-60 min
moreautonomy in who you work with
morenetworked and organic structure
empowered to do what’s right for Uptake
empoweredto do what’s right for you
TEAMIFICATION DAY PART II – OPEN ENROLLEMNTself selecting teams form
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SETUP (10 MIN)
OPEN ENROLLMENT – FACILITATORS GUIDE
• Central Facilitator walks through plan and instructions
• “Developers” pick up own picture from “Not yet on a team" section
• Set big visible timer with audible alarm set for first 10 min
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Step 1 - Team Members go to a station to join a team. (10 min time-box)
Step 2 - Teams Members fill out “Team Profile Sheet” (10 min time-box)
■ Product Owner and Anchor indicate if "constraints" met
■ Team Members fill out their “Team Adjustments Log”
Note: Anyone who has not yet selected after ‘Step 1’, goes to back to the ‘Not Yet in a Team’ area
SELF SELECTION PROCESS - ROUND 1 (30MIN)
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SELF SELECTION PROCESS – ROUND 1 (30MIN)
Step 3 - Central Facilitator leads “team readouts” making visible skill and size imbalances across teams (10 min)
Note: Team Members stay in selected team area till readout is complete
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SELF SELECTION PROCESS – ROUND 2 & 3 (30MIN)
Repeat steps 1, 2 and 3 from Round 1 to address any remaining team adjustments and achieve new formations
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BREAK & HUDDLE (20MIN)
OPEN ENROLLMENT – FACILITATORS GUIDE
Break - All Participating Team Members should take a break
Huddle - Facilitators and managers huddle to choose to take one or more of the following actions:
1. Run another selection round with everyone (steps 1, 2 and 3)
2. Send away any “completely formed teams”, i.e. agile teams where there has been no movement for 2 rounds and do another selection round with people who are left in the room.
3. Choose to be satisfied with all the success on getting most team to a “Done” state and decide to deal with the rest tomorrow…
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SELF SELECTION PROCESS - ROUND 4 (20MIN)
Last - What happens here is based on decisions made during “huddle”.
This is also the time where anyone who has expressed “I don’t want to choose, please tell me where to go” that Managers would place them.
Note – There are no other circumstances under which we want someone other than the individual to direct a decision.
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SOCIALIZE IT, FAR IN ADVANCE
Socialize it!
Town Hall Meetings
Q and A Sessions
FAQs and Wikis
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PLAN YOUR PHYSICAL SPACE
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ALIGN ON FACILITATION PLANS
OPEN ENROLLMENT – FACILITATORS GUIDE
Mindset - As a facilitator, your primary role is to highlight areas where adjustments are needed and make it easier for team members to make the “right” decisions.
At no point is it you job to “tell” anyone what to do, only to create transparency into available options, bring people together, and help move the event along.
Remember all of this is under the mind-set of two overarching principles:1. Do what best for Uptake, first2. Then do what best for yourself
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Scenario• In Round 2 at station one 10 developers showed up who can offer FE skills• At station seven only 1 person with FE skills showed up and 2 are “desired”
As a facilitator what would you do? What options do you have?
1. Bring people from station seven over to station one to ask for help, face-to-face
2. Bring the PO from station seven over to station one to make their pitch again in case anyone
missed it earlier or needs to be reminded of it
3. Ask (or encourage the Anchor or PO to ask) who feels really strongly they want/need to be on
this team?
4. Remind everyone “you are not signing your life away” team transfers and new work types are
certain
ALIGN ON FACILITATION PLANS
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Would we do this again?Will We do this again?
What Next?
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seeking change team openings
For IndividualsAn invitation for Team Members to enter the transfer market, and for New Hire graduates to join their first team
For teamsOpportunity to recruit people from the job market to existing or new teams from the available seeking change pool
NEXT: BIG VISIBLE JOB BOARD XMonthly
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