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Coordinator Freedom of Information

Position Details

Position Number: 002482

Classification: Level 5

Award / Agreement: Public Service Award 1992; relevant Public Service and

Government Officers General Agreement

Organisational Unit: Corporate Operations / Information Systems & Corporate

Performance / Corporate Information

Location: Perth Metropolitan Area

Classification Evaluation Date: August 2016

JDF Review Date: August 2019

Reporting Relationships

This position reports to:

Manager Information Release, Level 7

Positions Under Direct Supervision:

Senior Freedom of Information Officer, Level 4 x 2

Freedom of Information Officer, Level 3

About the Department__________________________________________________________________________Coordinator Freedom of Information, 002482, Level 5

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People, Place, Home

People, Place, Home

The Department of Communities’ mandate is fundamentally about providing pathways to

individual, family and community wellbeing. The Department’s direction centres on building

safe, strong, secure and inclusive communities that empower individuals and families across

Western Australia to lead fulfilling lives.

The Department’s functions and services include disability services; child protection and family

support; social and affordable housing; community initiatives and remote regional services

reform.

The Department provides the opportunity to implement client centred services within a single

outcome-based framework across community services in Western Australia. This framework

also provides for a specific focus on delivering integrated, place-based services, recognising

that community and individual needs vary significantly between metropolitan and regional

communities.

The Department promotes diversity and embraces a high standard of equal opportunity, health

and safety, and ethical practice. All employees are required to comply with relevant safety

procedures/guidelines and equal opportunity principles at all times.

Role Statement

The Coordinator Freedom of Information is responsible for:

In accordance with the Freedom of Information Act (FOI), co-ordinates and examines

applications, researches and evaluates documents requested and provides written

recommendations.

Assists in development and maintenance of policies and procedures in accordance with

the FOI Act 1992.

Undertakes training.

__________________________________________________________________________Coordinator Freedom of Information, 002482, Level 5

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People, Place, Home

Coordinates the day to day functions associated with financial and human resources for the

FOI Unit.

Duties and Responsibilities

1. Planning and Policy1.1Assists with the development of operational plans for the Information Services Division.

1.2Develops and maintains appropriate best practice policies and procedures.

2. Management Support

2.1Coordinates the freedom of information function to deliver the Branch business plan and

achieve:

o Cost effective outputs and outcomes consistent with allocated budget;

o Minimisation of risk through compliance with an effective quality assurance program;

o Compliance with statutory obligations and departmental policy;

o Effective supervision of all resources, including contracting.

2.2Manages the activities of the FOI Unit ensuring staff have the necessary skills to conduct

activities.

3. Business Activity

3.1Locates, research and evaluates requested documents.

3.2 Interprets the Freedom of Information Act (FOI) Act to determine possible release of

information.

3.3Prepares reports and recommendations on the release of information.

3.4Assists with the development of policies and guidelines in compliance with the FOI Act and

other relevant legislation.

3.5 Interprets acts and legislation for case histories and precedents.


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People, Place, Home

3.6Provides advice to and liaises with senior officers within the Department and other

government agencies on the release of documents.

3.7Consults with applicants, third parties and other government agencies in relation to access

of and applications for information.

3.8Coordinates the collection and preparation of material for the publication of the Information

Statement.

3.9Coordinates the provision of documents for public access.

3.10 Develops and implements education programs for departmental staff on appropriate

practices and procedures consistent with FOI legislation.

3.11 Develops and maintains statistical reporting criteria relevant to monitoring FOI

applications.

3.12 Attends FOI Co-ordinators network meeting as required.

3.13 Maintains the Department’s History Digest.

4. Stakeholders

4.1Provides advice and support to stakeholders in the delivery of information services.

4.2When required, liaises and communicates with external stakeholders, including relevant

government agencies and private sector, in the delivery of commercial services and policies.

4.3As directed, participates as a member of relevant internal and external committees and

working parties in order to represent the Branch, Directorate or Department.

5. Reporting and Advice

5.1Ensures reporting and advice is within the prescribed framework, meets departmental,

government and accounting standards and;

o Is timely;

o Is accurate;


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People, Place, Home

o Is analysed appropriately; and

o Identifies all risks and recommends action to address same.

6. Other Duties

6.1Participates in Emergency Management and Response duties as required.

6.2Other duties as required.

Essential Work-Related Requirements (Selection Criteria)

1. Demonstrated experience in providing and supervising services for Freedom of Information

(FOI) and substantial experience in, and knowledge of, records and document management.

2. Demonstrated ability to interpret and provide advice on FOI legislation and the ability to

develop, implement and review policies and procedures relating to FOI.

3. Highly developed interpersonal, negotiation and communication skills including the ability to

consult with senior departmental officers and members of the public.

4. Well-developed conceptual, analytical, research and problem-solving skills.

Desirable Work-Related Requirements (Selection Criteria)

Relevant experience in the use of an electronic document and records management system.

Current C or A class drivers licence;

Essential Eligibility Requirements / Special Appointment Requirements

1. Appointment is subject to a satisfactory National Police Clearance.

2. Departmental Record Check


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