SDABC's Event Production for Weddings & Events
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EVENT PRODUCTION FOR WEDDINGS & EVENTS SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC) November 18, 2014 @ Hyatt Mission Bay
Transcript of SDABC's Event Production for Weddings & Events
E V E N T P R O D U C T I O N F O R W E D D I N G S & E V E N T S
S A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )
November 18, 2014 @ Hyatt Mission Bay
D R A P I N G F O R W E D D I N G S
S A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )
Carla Nabozny of Platinum Event Rentals
P I P E A N D D R A P E• Functional
– Covering/blocking
– Creating walkway/entrance
• Decorative
– Soften Room
– Better Effect for lighting
• Dual Purpose
• Priced Per Section
P I P E A N D D R A P E
THINGS TO KEEP IN MIND
• Easy/Quick Setup
• Measuring
• Height and width
• Does the drape need to be longer?
• Where is it going?
C A N O P Y D R A P I N G
• Solely aesthetic
• Usually Pieces of Fabric instead of Curtains
• Fabrics impact pricing
• Poly vs Chiffon or Satin
• Priced per foot
C A N O P Y D R A P I N G
C A N O P Y D R A P I N G
THINGS TO KEEP IN MIND
• Measurements and Canopy Size
• How EXACTLY do you want it draped?
• More Labor Intensive
• How long do we have to setup?
• When are all the other rentals coming?
• Is there lighting? Do they effect each other?
C E I L I N G / PA N E L D R A P I N G
• Attaching to anexisting structure
!
• Pricing details are same as canopy draping
C E I L I N G D R A P I N GTHINGS TO KEEP IN MIND
• How are we attaching? Can we attach at all?
• What Venue?
• Room measurements
• Photos of“the vision”
H O W Y O U C A N H E L P
• Know details
• Measurements, color, location, venue policies, budget
• Keep the couple realistic
• Pinterest can SOMETIMES help , Only SOMETIMES!
• Venue Timing is crucial!
• Always ask for Site Visits!
E V E N T L I G H T I N GS A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )
Blake Miller of Pro Motion Entertainment
– H I L L A R Y H O F F O W E R , C O L I N C O W I E W E D D I N G S . C O M
Of all the décor options, lighting design is the ultimate element that will set the tone for your wedding. More than just illuminating a room,
imaginative and well-planned lighting will establish your ideal environment, transforming your wedding from ordinary to extraordinary.
( M O B I L E ) E V E N T L I G H T I N G
• Types of Event / Mobile Event Lighting
• Latest Trends
• Pitfalls
!
• Hello,Blake Miller
U P L I G H T I N GTo shine “Up” Columns, Walls
Biggest Bang for Buck
Indoors / Outdoors
G O B O P R O J E C T I O N“Goes Before Optics”
Custom Logo, Monogram or Design
Stock Image / Pattern
P I N S P O T T I N GFocused, Area “Spot” Lighting
Individual (Cake Table, Sweetheart Table, Candy Bar)
Multiple Areas (Guest Tables / Centerpieces)
M A R K E T L I G H T I N GOverhead (Large) String Lighting
Man-power & Equipment intensive
Typically Most Costly for Events
S TA G E / F I L L L I G H T I N GGeneral Wash Lighting
Semi-Focused / Medium Size Area
For Bands, Presenters, Panels, Speakers
L AT E S T T R E N D S
LED Lighting with New Colors
Battery Powered Lighting w/ Remote Wireless Control
Mixing Cool w/ Warm
T R E N D : L E D W / N E W C O L O R S
• >10 yrs: Incandescent Cans
• Last 6-7 yrs: RGB
• Last 3-4 yrs: RGBA
• Last 1-2 yrs: RGBAW
• Last year: RGBAW+UV
T R E N D : B AT T E RY P O W E R E D & R E M O T E C O N T R O L ( W I R E L E S S )
• Extremely Versatile
• Reduces Setup/Strike Time
• Expanded Capabilities
• 4-12 hr Run Time
E X T R E M E LY V E R S AT I L E
T R E N D : M I X I N G C O O L & WA R M
WARM COLORS
• Warm, Light, Soft
• Elegant, Romantic, Love
!
COOL COLORS
• Big, Bold, Strong
• Classy, Modern, Chic
L AT E S T P I T FA L L S
LED Color Temperature
Electricity & Power
Technical Availability
Costing & Pricing
L E D C O L O R T E M P E R AT U R E
WARM COLORS
• Warm, Light, Soft
• Elegant, Romantic, Love
COOL COLORS
• Big, Bold, Strong
• Classy, Modern, Chic
L E D C O L O R T E M P E R AT U R E
Careful Not to Mix LED Lighting Styles
B AT T E RY & P O W E R = R U N T I M E
• Battery Power = 4-12 hrs Runtime
• Okay for Mobile Gigs
• Timing & Logistics More Important Than Ever
• Lighting Only Gigs
T E C H N I C A L AVA I L A B I L I T Y• Pre-programming
• On-site Technician
C O S T I N G
• Everything comes with Price
• Convenience
• Portability
• Features & Capabilities
!
• Charge Less! Or More?
• “Easier, Quicker” (for Us)
• Value & Experience (for Them)
H O W Y O U C A N H E L P
• Realize the Vision
• Mood, Look, Feel
• Keep the Couple realistic
• Pinterest can SOMETIMES help , Only SOMETIMES!
• Always ask for Site Visits for Large Lighting Requirements
• Physical Restraints, Power, Timing & Logistics
V I D E O & P R O J E C T I O NS A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )
Spencer Bezy of Mobile Music Plus
S C R E E N A S P E C T R AT I O
P R O J E C T O R R E S O L U T I O N
GET ORGANIZED
•Room Drawings / Stage Plots
•Production Schedule
•Power
•Equipment / Connections
Room Drawings
Room Drawings
Stage Plots
Stage Plots
•Room Drawings / Stage Plots
•Production Schedule
•Power
•Equipment / Connections
Production Schedule
1 of 2 11/13/14, 10:15 AM
5-Nov
5
WEDNESDAY NOV 5TIME WHAT WHO WHERE RIDES / NOTES
08:00 LIGHTING: PICK UP Darryl
08:30 CREW TRAVEL TO
9:00 AM MEETING: EVS + CHYRON Ron, Peter, Lee, Jeff, Alexa, Shawn Lyon Truck
9:00 AM CREW ARRIVE: TRUCK
9:30 AM OPEN: TRUCK Chris, Kevin, Shane EVS, Chyron start building
9:30 AM BUILD: EVS + CHYRON Ron, Peter
10:00 AM CREW CALL TD: Steve, Cam ops: Dan, Darryl, Kelly Lyon Truck
11:00 AM CREW CALL Stan Lyon Truck
11:30 AM LUNCH ALL CREW
12:00 PM CREW CALL TALENT Leigh, Tommy, Will Lyon TruckIf voice over Tues, updated Talent call time for Wed
12:00 PM SATELLITE/ENCODING TEST
12:30 PM TRUCK FAX comms, BSI mic, test evs record, host set mics…
1:00 PM REHEARSE + RECORD ALL CREW voiceover heat 1
2:00 PM NBC CAMERAS READY
2:00 PM SHOW READY ALL CREW IN POSITION Record show elements
3:10 PM SUPERCAR HEATS 2A-2C Record, voice live, clip for webcast
3:55 PM LITES HEATS 2A-2B Record, voice live, clip for webcast
4:00 PM SATELLITE TRANSMISSION BEGINS
4:30 PM DRIVER INTROS + ANTHEM Record, clip for webcast
5:00 PM WEBCAST BEGINS Pre-recorded - EVS Feed - follow Rundown
5:10 PM SUPERCAR SEMIS A + B Record, voice live, clip for webcast
5:30 PM DINNER DELIVERY
6:20 PM SUPERCAR LCQ Record, voice live, clip for webcast
6:50 PM LITES FINAL Record, voice live, clip for webcast
7:30 PM JOIN LIVE Live announce/reports - follow rundown
TBD AIR FORCE ONE JUMP
7:35 PM SUPERCAR FINAL
TBD TROPHY PRESENTATION
TBD WRAP (approx 8:15)
TBD STRIKE avail crew assist with host set strike
PROJECT NAME:
PROJECT DATES:
VERSION:
PRODUCTION SCHEDULE KEY CONTACT:
•Room Drawings / Stage Plots
•Production Schedule
•Power
•Equipment / Connections
Power
•Room Drawings / Stage Plots
•Production Schedule
•Power
•Equipment / Connections
Equipment / Connections•Microphones / DI’s
•Console
•Amplifiers
•Speakers
Microphones / DI’s
Mixing Consoles
Amplifiers
Speakers
Connections
T H A N K Y O UT H E E N D
