Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project...
-
Upload
osborne-banks -
Category
Documents
-
view
216 -
download
4
Transcript of Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project...
![Page 1: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/1.jpg)
Scope Management
![Page 2: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/2.jpg)
5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Project Scope
Project scope is everything about a project – work content as well as expected outcomes.
Scope management is the function of controlling a project in terms of its goals and objectives and consists of:
1) Conceptual development 4) Scope reporting
2) Scope statement 5) Control systems
3) Work authorization 6) Project closeout
![Page 3: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/3.jpg)
Goal of scope management
• Maximum efficiency through the formation and execution of plans or systems that leave as little as possible to chance.
5-3Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
![Page 4: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/4.jpg)
5-4Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
1) Conceptual Development
The process that addresses project objectives by finding the best ways to meet them.
Key steps in information development:
• Problem/need statement
• Information gathering
• Constraints
• Alternative analysis
• Project objectives
![Page 5: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/5.jpg)
5-5Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Problem Statements
Successful conceptual development requires:
• Reduction of overall project complexity
• Goals and objects are clearly stated–Reference points are provided
• Complete understanding of the problem
![Page 6: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/6.jpg)
5-6Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Statement of Work (SOW)
A SOW is a detailed narrative description of the work required for a project.
Effective SOWs contain
1. Introduction and background
2. Technical description
3. Timeline and milestones
4. Client expectations
![Page 7: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/7.jpg)
5-7Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
2) The Scope Statement Process
1. Establish the project goal criteriaa) cost
b) schedule
c) performance
d) deliverables
e) review and approval gates
2. Develop the management plan for the project
3. Establish a work breakdown structure
4. Create a scope baseline
![Page 8: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/8.jpg)
5-8Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Work Breakdown Structure
A process that sets a project’s scope by breaking down its overall mission into a cohesive set of synchronous, increasingly specific tasks.
What does WBS accomplish? Echoes project objectives Offers a logical structure Establishes a method of control Communicates project status Improves communication Demonstrates control structure
![Page 9: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/9.jpg)
5-9Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Work Breakdown Structure and Codes
Work Packages are individual project activities
1.0
1.2 1.3 1.4
1.2.1
1.2.2
1.2.3
1.3.1
1.3.2
1.2.3.1
1.2.3.2
Deliverables are major project components
Subdeliverables are supporting deliverables
The project is the overall project under development
![Page 10: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/10.jpg)
Original slide is from the internet
Example of WBS: “Holiday”
holiday
travel
documents
passport tickets
insurance
booking
choose
resortconfirm
brochures
household
cat!
![Page 11: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/11.jpg)
5-11Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Organizational Breakdown Structure
Organizational Breakdown Structure (OBS) allows• Work definition• Owner assignment of work packages• Budget assignment to departments
OBS links cost, activity & responsibility
![Page 12: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/12.jpg)
5-12Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Responsibility Assignment Matrix
Notification Responsible Support Approval
LEAD PROJECT PERSONNELBob
ISDave Sue
HRAnn
R&DJim
R&D
Task & CodeDeliverable IS
Match IT toOrg. Tasks
proposalPrepare
1.3
1.1
Identify ISuser needs
1.2
ProblemAnalysis
Developinfo
Interview users
showDevelop
Gain user “buy in”
Find cost/benefit info
1.1.1
1.1.2
1.2.1
1.2.2
1.2.3
1.3.1
![Page 13: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/13.jpg)
5-13Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
3) Work Authorization
The formal “go ahead” to begin work
Follows the scope management steps of:
1. scope definition
2. planning documents
3. management plans
4. contractual documents
![Page 14: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/14.jpg)
5-14Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
Contractual Documentation
Most contracts contain:
Requirements
Valid consideration (for reciprocal commitment)
Contracted terms
Contracts range from:
Lump Sum Cost Plusalso called “Turnkey”
![Page 15: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/15.jpg)
5-15Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
4) Scope Reporting
Determines what types of information reported, who receives copies, when, and how information is acquired and disseminated.
Typical project reports contain
1. Cost status
2. Schedule status
3. Technical performance
![Page 16: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/16.jpg)
5-16Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
5) Types of Control Systems
o Configuration control
o Design control
o Trend monitoring: cost, schedules, resources
(against planned)
o Document control
o Acquisition control
o Specification control
![Page 17: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/17.jpg)
5-17Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall
6) Project Closeout
The job is not over until the paperwork is done…
Closeout documentation is used to:Resolve disputesTrain project managersFacilitate auditing
Closeout documentation includes:Historical recordsPost project analysisFinancial closeout
![Page 18: Scope Management. 5-2Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Project Scope Project scope is everything about a project –](https://reader036.fdocuments.us/reader036/viewer/2022072016/56649efc5503460f94c0f99b/html5/thumbnails/18.jpg)
THANKS FOR YOUR ATTENTION
5-18Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall