Project Scope Management.ppt

7232019 Project Scope Managementppt

httpslidepdfcomreaderfullproject-scope-managementppt 155

Software Project Management



Project Scope Management



3



4

What is Project ScopeManagement

Scope refers to all the work involved in creating the products of the project and the processes used to create

them

A deliverable is a product produced as part of a

project such as hardware or software planning

documents or meeting minutes

Project scope management includes the processes

involved in defining and controlling what is or is not

included in a project



5

Project Scope ManagementProcesses

Scope planning Deciding how the scope will edefined verified and controlled




Scope definition eviewing the project charter and preliminar scope statement and adding more

information as re$uirements are developed and change

re$uests are approved




Creating the WBS ampudividing the major projectdeliverales into smaller more manageale components

he main outputs include a ()amp a ()amp dictionar a

scope aseline and updates to projects documents




Scope verification +ormaliing acceptance of the project scope


httpslidepdfcomreaderfullproject-scope-managementppt 955-nformation echnolog Project anagement +ourth 0dition


Scope control 1ontrolling changes to project scope


httpslidepdfcomreaderfullproject-scope-managementppt 10552nformation echnolog Project anagement

Scope Planning and the

Scope Management Plan he scope management plan is a document that

includes descriptions of how the team will prepare the

project scope statement create the ()amp verifcompletion of the project deliverales and control

re$uests for changes to the project scope

e inputs include the project charter preliminarscope statement and project management plan






httpslidepdfcomreaderfullproject-scope-managementppt 135523nformation echnolog Project anagement +ourth 0dition







(contrsquod)





(contrsquod)



Table 51 Sample Project Charter (contrsquod)



Scope Defnition and the ProjectScope Statement

he preliminar scope statement project charter organiational process assets and approved change re$uests provide a asis

for creating the project scope statement

As time progresses the scope of a project should ecomeclearer and more specific



Further Defning Project Scope



Media Snapshotan people enjo watching television shows like Changing Rooms or

Trading Spaces where participants have two das and 62 to update a room intheir neighor7s house )ecause the time and cost are set it7s the scope that has

the most fle8iilit Designers on these shows often have to change initial scope

goals due to udget or time constraints

Although most homeowners are ver happ with work done on the show

some are oviousl disappointed 9nlike most projects where the project teamworks closel with the customer homeowners have little sa in what gets done

and cannot inspect the work along the wa(hat happens when the

homeowners don7t like the work that7s een done he +Alt section of tlccom

sas =0verone on our show is told upfront that there7s a chance the won7t like

the final design of the room 0ach applicant signs a release acknowledging thatthe show is not responsile for redecorating a room that isn7t to the owner7s

tastegt

oo ad ou can7t get sponsors for most projects to sign a similar release

form t would make project scope management much easier



3

Creating the WorkBreakdown Structure (WBS

A WBS is a deliveraleoriented grouping of the work

involved in a project that defines the total scope of the

project

A ()amp is a foundation document that provides the

asis for planning and managing project schedules

costs resources and changes

Decomposition is sudividing project deliverales into

smaller pieces







Successul WorkBreakdown

amptatus and completion is easil measured

Definite eginning and end

t is familiar with prior e8perience anageale work assignments

ne continuous stream of work from start to finish



Steps or constructing aWBS

Divide the project into major ojectives

Partition ojectives into activities

Divide activities with missing characteristics into

suactivities epeat B3 until all suactivities have desired

characteristics

Cowest suactivities are the asis of work packages



Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill

of aterials()amp 0lementE(ork Package

ampchedule

The WBS

gure amp e



-

gure amp eampntranet WBS

rganied ) Product



3

ampntranet WBS

rganied ) Phase



a e ampntranet WB n a u a



3

a e ampntranet WB n a u aForm

2 1oncept

22 0valuate current sstems

2 Define re$uirements

22 Define user re$uirements

2 Define content re$uirements

23 Define sstem re$uirements

24 Define server owner re$uirements23 Define specific functionalit

24 Define risks and risk management

approach

25 Develop project plan2 )rief (e development team

(e ampite Design

3 (e ampite Development

4 oll ut

5 ampupport



33

d



34

Figure - ampntranet WBS andantt Chart in Project +

Project - file

gure n rane an ar



35

gure n rane an arrganied ) Project Management

Process roups

)l 0 1 ti k



3

a)le 0 12ecuting asks or 3WD Consulting4s WBS

5pproaches to De6eloping



3

5pproaches to De6elopingWBSs

idelines ampome organiations such as the DD provide guidelines for preparing ()amps




3


nalog approach eview ()amps of similar projectsand tailor to our project




3-


$opdown approach amptart with the largest items of

the project and reak them down




4


Bottomp approach amptart with the specific tasks androll them up




42


Mindmapping approach (rite tasks in a nonlinear ranching format and then create the ()amp structure

Figure Sample Mind



4

Figure Sample MindMapping 5pproach

Figure 7 8esulting WBS in



43

Figure 7 8esulting WBS inChart Form

he WBS Dictionar and Scope



44

he WBS Dictionar and ScopeBaseline

an ()amp tasks are vague and must e e8plained inmore detail so people know what to do and can

estimate how long the work will take and what it will

cost

A WBS dictionar is a document that descriesdetailed information aout each ()amp item

he approved project scope statement and its ()amp and

()amp dictionar form the scope baseline which isused to measure performance in meeting project scope

goals

5d6ice or Creating a WBS and



45

5d6ice or Creating a WBS andWBS Dictionar9

A unit of work should appear in onl one place in the ()amp

he work content of a ()amp item is the sum of the ()amp items

elow it

A ()amp item is the responsiilit of onl one individual even

though man people ma e working on it

he ()amp must e consistent with the wa in which work is

actuall going to e performedF it should serve the project team

first and other purposes onl if practical

amp1leland David Project Management Strategic Design and Implementation nd

edition GHew Iork cJrawKill 2--4L




4

5d6ice or Creating a WBS andWBS Dictionar (cont4d9

Project team memers should e involved in developing the

()amp to ensure consistenc and uin

0ach ()amp item must e documented in a ()amp dictionar to

ensure accurate understanding of the scope of work that is

included and not included in that item

he ()amp must e a fle8ile tool to accommodate inevitale

changes while properl maintaining control of the work content

in the project according to the scope statement





4

Scope erifcation

t is ver difficult to create a good scope statement and ()amp for a project

t is even more difficult to verif project scope and minimie

scope changes

an projects suffer from scope creep and poor scopeverification Gsee =(hat (ent (ronggtL

+o8eer Drug filed for ankruptc after scope creep on a rootic

warehouse

0ngineers at Jrumman called a sstem =Haiwaregt and refused to

use it

2st 1entur nsurance Jroup wasted a lot of time and mone on a

project that could have used offtheshelf components



4

Scope Control

Scope control involves controlling changes to the projectscope

Joals of scope control are to

nfluence the factors that cause scope changes

0nsure changes are processed according to procedures

developed as part of integrated change control

anage changes when the occur

ariance is the difference etween planned and actual

performance

Suggestions or ampmpro6ing



4-

Suggestions or ampmpro6ingser ampnput

Develop a good project selection process and insist thatsponsors are from the user organiation

Place users on the project team in important roles

Kold regular meetings with defined agendas and haveusers sign off on ke deliverales presented at meetings

Deliver something to users and sponsors on a regular

asis

Don7t promise to deliver when ou know ou can7t

1olocate users with developers



5nformation echnolog Project anagement +ourth 0dition

uggest ons or e uc ng



52

uggest ons or e uc ngampncomplete and Changing

8eltuirements Develop and follow a re$uirements management

process

9se techni$ues such as prototping use case modelingand MAD to get more user involvement

Put re$uirements in writing and keep them current

1reate a re$uirements management dataase for

documenting and controlling re$uirements

Suggestions or 8educing



5

Suggestions or 8educingampncomplete and Changing

8eltuirements (cont4d 1onduct ade$uate testing throughout the project life

ccle

eview changes from a sstems perspective

0mphasie completion dates to help focus on what7s

most important

Allocate resources specificall for handling change

re$uests and enhancements Gas H(A did with esHetL

sing Sotware to 5ssist in



53

sing Sotware to 5ssist inProject Scope Management

(ordprocessing software helps create scoperelateddocuments

amppreadsheets help perform financial calculations and

weighed scoring models and help develop charts and

graphs

1ommunication software such as email and the (e helps

clarif and communicate scope information

Project management software helps create a ()amp the asisfor tasks on a Jantt chart

amppecialied software is availale to assist in project scope

management



54



Chapter Summar

Project scope management includes the processesre$uired to ensure that the project addresses all the

work re$uiredNand onl the work re$uiredNto

complete the project successfull

ain processes include

ampcope planning

ampcope definition

()amp creation

ampcope verification

ampcope control



Project Scope Management



3



4



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5











































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3




project





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characteristics




Drawings 0stimate

1ost

eports1ontracts

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)ill


ampchedule

The WBS

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3

ampntranet WBS

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3


2 1oncept








approach


(e ampite Design


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33

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Process roups

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3





3






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Figure Sample Mind



4





43





44




cost




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elow it











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4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3



4



them









5











































(contrsquod)





(contrsquod)

























tastegt





3




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33

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Process roups

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3





3






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4





43





44




cost




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elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4



them









5











































(contrsquod)





(contrsquod)

























tastegt





3




project





smaller pieces



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



5











































(contrsquod)





(contrsquod)

























tastegt





3




project





smaller pieces



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control









































(contrsquod)





(contrsquod)

























tastegt





3




project





smaller pieces



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

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35


Process roups

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3





3






3






3-







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42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control





(contrsquod)

























tastegt





3




project





smaller pieces



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control

























tastegt





3




project





smaller pieces



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3




project





smaller pieces



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



















characteristics




Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



Drawings 0stimate

1ost

eports1ontracts

+acilit

ampervices

)ill


ampchedule

The WBS

gure amp e



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



-


rganied ) Product



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3

ampntranet WBS

rganied ) Phase






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control






3


2 1oncept








approach


(e ampite Design


4 oll ut

5 ampupport



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



33

d



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



34


Project - file

gure n rane an ar



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



35


Process roups

)l 0 1 ti k



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3





3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3






3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3






3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



3-







4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4






42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



42



Figure Sample Mind



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4





43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



43





44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



44




cost




goals




45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



45




elow it











4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4














4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4

Scope erifcation



scope changes



warehouse


use it





4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4

Scope Control








performance




4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



4-






asis









52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control







52



process








5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



5



ccle



most important






53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



53





graphs





management



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



54



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control



Chapter Summar





ampcope planning

ampcope definition

()amp creation


ampcope control

Project Scope Management.ppt

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Transcript of Project Scope Management.ppt