SCHOOL OF SOCIAL WORK 

BSW ACADEMIC ADVISOR HANDBOOK 

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BSW ACADEMIC ADVISER HANDBOOK TABLE OF CONTENTS

Introduction................................................................................................................. 3 1. Advising..................................................................................................................... 3 1.1 Departmental Advising................................................................................ 3 1.2 Faculty Advising.......................................................................................... 3 1.3 Advising Procedure...................................................................................... 4 2.Student Types............................................................................................................ 4

2.1 Newly admitted students............................................................................. 4 2.2 Students with previous McGill registration................................................. 5

3.Degree Requirements................................................................................................ 5 3.1 Minimum credit requirement........................................................................ 5 3.2 Minimum residency requirement.................................................................. 5

3.3 Minimum cumulative grade point average................................................... 6 3.4 Program requirements................................................................................... 6

3.5 Advanced standing....................................................................................... 6 4.Academic Course Load............................................................................................. 7

4.1 Part-time status............................................................................................. 7 4.2 Full-time status............................................................................................. 7 4.3 Credit and time limit for degree................................................................... 7 4.4 Year designations on student records........................................................... 7

5.Registration............................................................................................................... 8

5.1 Course withdrawal........................................................................................ 8 5.2 Deferred admission....................................................................................... 8 5.3 Readmission.................................................................................................. 8 5.4 Auditing........................................................................................................ 8 5.5 Incomplete courses........................................................................................ 8

5.6 Satisfactory/unsatisfactory option................................................................. 9 6.Academic Standing.................................................................................................... 10

6.1 Grading policy............................................................................................... 10 6.2 GPA and CGPA............................................................................................ 10 6.3 Standing decisions......................................................................................... 10 7.Program Information................................................................................................ 12 7.1 90-credit BSW.............................................................................................. 12 7.2 60-credit BSW.............................................................................................. 13 7.3 Reread policy................................................................................................ 14 8.Field Practice Information....................................................................................... 16

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8.1 90-credit BSW.......................................................................................... 16 8.2 60-credit BSW.......................................................................................... 18 9.Course Information............................................................................................... 19 9.1 Course restrictions.................................................................................... 19 9.2 Course overlap.......................................................................................... 19

9.3 Prerequisites and co-requisites.................................................................. 19 9.4 Repeated courses....................................................................................... 20 9.5 Enrolment restricted courses..................................................................... 20 9.6 Continuing education courses................................................................... 20

10. Examination Information................................................................................... 20 10.1 Supplemental examination information.................................................. 20 10.2 Deferred examination information.......................................................... 21 11.Study Away........................................................................................................... 22 11.1 McGill Student Exchange Programs....................................................... 22 11.2 Independent Study Away....................................................................... 23 11.3 Distance education courses..................................................................... 24 11.4 Inter-University Transfer courses........................................................... 25 12.Graduating............................................................................................................ 25 12.1 Graduating honours.................................................................................. 25 12.2 Apply to graduate..................................................................................... 26 12.3 Departmental review of graduating students........................................... 26 12.4 Graduation approval query....................................................................... 26 13.Referrals................................................................................................................. 28

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Introduction This handbook is designed as a reference and a guide for both experienced and new academic advisers at the School of Social Work. As procedures, programs, and courses change, it will be brought up to date. Suggestions are welcome for additions, change, or other improvements and should be forwarded to the BSW Program Director. Information in this handbook is complementary to the regulations and procedures outlined in the McGill Calendar, on the Student Affairs website, and in the Faculty of Arts Academic Adviser’s Handbook 1.Advising 1.1 Departmental Advising Departmental academic advisers are responsible for the programs that are administered by their departments, and for the academic welfare of the students taking them. Included are returning students; transfers; special, visiting, and exchange students; readmits; and new students requiring the completion of 96 or fewer credits to fulfil degree and program requirements. The most immediate and obvious function of the departmental academic adviser is to advise and assist students in realistic and meaningful program planning and to aid in the proper selection of courses so that all students may develop the academic program most suitable to their educational needs in line with the academic requirements of the University. The departmental academic adviser has the responsibility for approving specific course selections for students; however, the advising role goes far beyond that of "policing" faculty and departmental regulations. The most rewarding and important aspect of advising is that of interpreting the University and its programs to individual students, so that all students may understand the educational goals of the University and develop programs consistent with their own talents, interests and aspirations. Each department is responsible for maintaining files on the students they advise. These are kept in the School of Social Work’s general office. Arts OASIS will send memos concerning students, where applicable, to the department. Documents originating from the adviser (e.g. course selection form, CAPP student adjustment form, memos and correspondence) should also be filed in the student's file. Any advice given to the student by the adviser should be documented and filed. All e-mail correspondence between adviser and student should be copied to the Undergraduate Administrative Coordinator, Maria Pacheco, for filing. The adviser will also deal with other documents, such as letters of admission, transcripts, transfer of credits from other universities, Quebec inter-university transfer credit agreement forms, etc. 1.2 Faculty Advising

The Arts OASIS staff provides assistance in interpreting records as well as general academic information and advice on the following: academic standing, interfaculty transfer, year or term away, transfer credits, second programs, second degrees, and graduation. Enrolment Services is

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responsible for registration, course change, course and university withdrawal, deferred and supplemental exams.

In addition to providing advice and guidance on Faculty policies, procedures, and degree requirements, Faculty advisers offer students help in managing academic situations during periods of personal, financial or medical problems. They work with students to identify various possibilities and strategies for making informed decisions. In cases when personal, financial, or medical problems arise for a Social Work student, the Faculty adviser will work in conjunction with the departmental adviser.

Students should consult with Faculty advisers in Arts OASIS as well as departmental academic advisers. If necessary, Arts students can make special requests, in writing, to the Associate Dean (Student Affairs) of Arts.

1.3 Advising Procedure Students seeking departmental advising in the School of Social Work should first contact triage staff Trudy Blumstein. Pending the student’s concern, the triage staff will redirect the student to their designated adviser: 90-credit BSW 2010-2011 2011-2012 U1 Students Prof. Nicole Ives Prof. Heather MacIntosh U2 Students Prof. Tamara Sussman Prof. Tamara Sussman U3 Students Prof. Delphine Collin-Vézina Prof. David Rothwell 60-credit BSW Year 1 Students Prof. Tamara Sussman Prof. Tamara Sussman Year 2 Students Prof. Delphine Collin-Vézina Prof. David Rothwell Part-timers/Transfers/Issues Prof. Jill Hanley Prof. Jill Hanley Frontline BSW and Trudy Blumstein Trudy Blumstein Admissions Advisor(0.5 days/week) 2. Student Types Advising students who follow the normal plan of study for the BSW is typically straightforward and/or unnecessary. However, students who encounter complications in the completion of their degree will often require additional advising. Mature students, returning students on probationary standing, readmitted students, and Quebec Inter-University Transfer students must all receive advising in the School of Social Work. 2.1 Newly admitted students Newly admitted students to the School of Social Work come under the following categories:

• incoming students from CEGEP; • inter-faculty and intra-faculty transfer students;

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• mature students.

2.1.1 Inter-faculty and intra-faculty transfer students A student may be accepted into the BSW as a transfer student from another faculty or from another degree within the same faculty. Such students should bring their unofficial transcript from Minerva to the new departmental academic adviser. It is the student’s responsibility to seek advising when transferring to the School of Social Work. 2.2 Students with previous McGill registration

2.2.1 Returning students on probationary standing

A returning student is a student who attended McGill during the previous regular session. It is mandatory for a returning student on probationary standing (CGPA 1.50 – 1.99; see section on Academic Standing) to contact the BSW Program Director and the Faculty of Arts adviser at the beginning of term to arrange a mutually convenient time to meet. The student must present to the adviser his/her unofficial transcript from Minerva and his/her School of Social Work advising worksheet.

2.2.2 Readmitted students

A student may be readmitted, after an absence of a regular session or more, or after being in unsatisfactory standing, by applying to the Associate Dean (Student Affairs) through the readmission module on Minerva. Such students should present to their adviser the letter of permission to register plus their academic record to date. The letter of permission will, on occasion, impose special conditions that should be noted. If students are unable to apply for readmission through Minerva, they should contact Arts OASIS in Dawson Hall - Room 110. 3. Degree Requirements 3.1 Minimum credit requirement The minimum number of credits required by the individual student to qualify for a degree under Faculty regulations is calculated by Enrolment Services in the case of new students and by the Office of the Associate Dean (Student Affairs) for internally transferred students. The minimum Faculty credit requirement in a BSW degree program is 120 credits for students entering McGill from high school outside the province of Quebec. Students with advanced standing will be granted up to 30 credits towards the 120-credit degree program. Students transferring from other universities may be granted up to 60 credits towards the 120-credit degree. 3.2 Minimum residency requirement

The minimum residency requirement is 60 McGill credits towards a BSW degree.

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Transfer students whose minimum credit requirement is 60 and students who have been admitted to a second degree must complete all 60 credits at McGill to satisfy the minimum residency requirement. If they wish to take Summer courses elsewhere towards their program requirements they may do so, but they must complete the equivalent number of additional elective credits at McGill to fulfil the 60-credit residency requirement.

3.3 Minimum cumulative grade point average Students must have a minimum CGPA of 2.00 in order to be eligible to graduate with a Bachelor of Social Work degree. 3.4 Program requirements Two thirds of the Social Work credits that are used to fulfil the requirements for a BSW must be taken at McGill. Students may be exempted from up to one third of the program requirements based on courses taken at other universities. 3.5 Advanced standing

Students may be granted advanced standing on the basis of their results in Advanced Levels, Advanced Subsidiary Levels, Advanced Placements, French Baccalaureate, the International Baccalaureate Diploma, or CEGEP Diploma, to a maximum of 30 credits towards a 120-credit degree.

Some new students may present other documents showing late results of special tests and examinations such as those listed above, or Summer courses from institutions other than McGill. These documents are valid only if they are sent directly to Enrolment Services by the school attended or by the Examining Board, whichever is applicable. Such students should be referred to Enrolment Services where their grades will be evaluated. If the number of credits remains above 96, the student will contact a Faculty adviser in Arts OASIS for approval of their course selection. If the number of credits falls below 97, the student will see a departmental academic adviser for approval of the course selection.

The course selection form should be filled out on the basis of the documents brought to the departmental academic adviser. When more up-to-date transcripts are received by Enrolment Services, the student should receive a revised evaluation. The student should then proceed to Arts OASIS in Dawson Hall or to a departmental academic adviser to have the form updated.

In cases where advanced standing results are late in arriving, the student's status may change from a freshman (U0) to a departmental program student (U1) just before registration or shortly after registration. Such students should be sent to a Faculty adviser in Arts OASIS (Dawson Hall - Room 110) first before going to the department for academic advising. These students may require additional general advice before they are ready to go for academic advising in the department.

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4. Academic Course Load 4.1 Part-time status A student who carries fewer than 12 credits in a term is considered a part-time student in that term. 4.2 Full-time status A student who carries 12 or more credits in a term is considered to be a full-time student in that term. The normal course load is 15 credits. Students in satisfactory standing (see Academic Standing) may take up to 17 credits unless they have a CGPA greater than 3.50, in which case they may take up to 19 credits per term by requesting such a change at the Arts OASIS counter (Dawson Hall, Room 110). Students in probationary standing may take a maximum of 12 credits. 4.3 Credit and time limit for degree

Students who need 96 or fewer credits to complete their degree requirements are expected to complete their degree in no more than eight terms after their initial registration for the degree. Students in the Freshman program become subject to these regulations one year after their initial registration. Students who need or wish to exceed this time limit must apply to the Associate Dean (Student Affairs) for permission to continue their studies. Students who wish to exceed the minimum credit requirement for their degree must also seek permission of the Associate Dean (Student Affairs) to continue their studies. If approved, elective credits over the credit limit will be flagged for no credit and the grades will not count in the CGPA.

Permission for exceeding the time and/or credit limits will normally be granted only for valid academic reasons, such as a change of program (subject to departmental approval) and part-time status.

4.4 Year designations on student records A student's part-time or full-time status precedes the year designation (U0-U3) on student records:

• U0 is to be used during the first 12 months following admission to the Freshman year in which the student is required to complete 97-120 credits at the time of admission.

• U1 is to be used during the first 12 months following admission to a degree program in which the student is required to complete 96 or fewer credits at the time of admission. U1 is also to be used for Freshman students once they have completed their Freshman year.

• U2 is to be used for all students who are not U1 or U3. • U3 is to be used during the academic year that the student is expected to qualify to

graduate.

Internally, the School of Social Work refers to students in the first year of the 60-credit BSW as Year 1 students. However, these students are technically U2s.

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5. Registration Information 5.1 Course withdrawal After the Course Change deadline in the Fall and Winter terms, there is a period of a few days during which the student may withdraw, with a grade of W and full refund of course fees. After the Withdrawal (with refund) deadline, there is a period during which withdrawal from a course will also result in a grade of W but no course fees will be refunded. After the withdrawal (without refund) deadline but before the end of term, and only under exceptional circumstances, the student may be granted permission to withdraw from a course. The student will need to complete required paperwork. Please refer to Arts OASIS or Enrolment Services. It is solely the student’s responsibility to initiate a course withdrawal by submitting a form to the student affairs office. Neither notification of the course instructor nor discontinuing class attendance is sufficient. The date on which the student withdrew is entered on Minerva and is the official date of withdrawal, even if the student stopped attending lectures earlier. 5.2 Readmission Students who have taken a leave of absence require readmission. To return to McGill after an absence from a Fall and/or Winter term of an academic year, the student must submit an application for readmission using Minerva's Faculty Transfer/Readmission Menu. In the application, the student must state the reasons for their absence from the University and give a summary of their activities during that period. If the student withdrew because of illness, they must provide their faculty student affairs office with a medical note to support the application for readmission, stating that they are ready to resume studies. 5.3 Auditing McGill does not permit auditing courses. 5.4 Incomplete courses If the instructor decides there is sufficient reason to permit a delay in the submission of required term work, an extension of the deadline after the end of the course may be granted to the student. In this case, the instructor will submit a grade of K (incomplete). 1. If the instructor submits a grade of K, he or she will also indicate the date by which the student must complete the work. Consult the Arts OASIS website section on methods of evaluation. 2. If the instructor submits a new grade within the deadline, both the new grade and the grade of K will appear on the unofficial advising transcript. However, the new grade will replace the K on the student’s official transcript.

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3. If the student does not complete the required work before the deadline, a grade of KF will be updated on the record. A KF denotes a failed course and is calculated in the TGPA and CGPA as an F. 4. In exceptional circumstances, and with the approval of the Associate Dean, the deadline may be extended further, in which case the grade of KE (further extension granted) appears. If the student does not meet the extended deadline, a grade of KF will replace the KE. 5. If, without a valid excuse, the student does not participate in or write a final examination or submit required term work for any courses they were registered in, the student will receive a final grade of J (unexcused absence). For more information, see the note regarding J grade above. 5.6 Satisfactory/unsatisfactory option

Students may designate elective courses outside of their program requirements to be graded under the Satisfactory/Unsatisfactory option. Courses with final grades of S or U will not count towards program requirements. If students have inadvertently selected a required course for the S/U option, they must complete a substitute course which has been approved by their adviser to fulfil the program requirement. Below is a summary of the conditions which apply to the S/U option:

• the S/U option may not exceed 10% of a student's credits taken at McGill to fulfil the degree requirements (e.g. 10% x 90-credit program = 9 credits);

• the S/U option may be applied to elective courses only; • a maximum of one course per term may be taken on the S/U option; • students may select the S/U option only during the Drop/Add period; • appeals to remove the S/U option after Drop/Add period and before the end of term must

be submitted in writing to the Associate Dean (Student Affairs), Faculty of Arts OASIS; they will be granted only when a student has accidentally added the option to a required course;

• all other appeals will be refused; students need not appeal to have the S/U option added; • no appeals will be accepted after the last day of classes; if the course in question is

required for a student's program, and the term has ended, then an alternative course must be selected in consultation with the departmental adviser(s);

• the S/U option will be converted as follows: grades of A through C are converted to S, grades of D, F, and J are converted to U;

• all S/U courses will be excluded when calculating the grade point average, but will be included in the total of "McGill credits attempted". Courses completed with a grade of S will be included in "McGill credits earned";

• S/U courses will count in the course load calculation for determination of part-time or full-time status;

• to be considered for undergraduate scholarships, prizes, medals, awards, and the honorific designations such as Dean's Honour List, students may not use S/U courses toward their course load minima;

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• the S/U option is not open to Special, Visiting, Exchange, or IUT students;

The S/U option will be confidential on MINERVA. A student may be able to verify the S/U option on Minerva during the term. This choice will not appear anywhere on the student's printed record until such time as the grade is recorded. It is up to the student to ensure that he/she does not exceed the overall number of S/U credits permitted. No checks will be made until the time of graduation, and excessive S grades at that time will prevent graduation.

6. Academic Standing 6.1 Grading Policy Students are required to obtain a grade of C or better in all of their Social Work and social science courses. If students receive a D in a required course, they must re-take the course. If they receive a D in a complementary, they may re-take the course or take additional courses to satisfy the program requirement. Only in an elective course will the grade of D be counted for credit. 6.2 GPA and CGPA A description of the grading system appears under Credit & Grading System in the combined General Information section of the McGill Calendar.

• The term GPA (TGPA) is calculated on the basis of the grades of each academic term. • The cumulative GPA (CGPA) is calculated using all grades obtained in the student's

current university degree program.

Grade Grade Points Numerical Scale of Marks A 4.0 85 – 100% A- 3.7 80 – 84% B+ 3.3 75 – 79% B 3.0 70 – 74% B- 2.7 65 – 69% C+ 2.3 60 – 64% C 2.0 55 – 59% D 1.0 50 – 54% C 0 0 – 49%

6.3 Standing decisions Academic standing is based primarily on students' cumulative grade point average (CGPA), but may also be affected by their term grade point average (TGPA). Academic standing, which is assessed after the end of each term, determines if students will be allowed to continue their studies in the next term and if any conditions will be attached to their registration. Information about academic standing appears on records that are internal to McGill for the information of students and others, such as departmental academic advisers.

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6.3.1 Students in interim satisfactory or satisfactory standing: • may continue in their program; • have a CGPA of 2.00 or greater.

6.3.2 Students in interim probationary standing (at the end of the Fall term):

• may continue in their program; • should evaluate their course load and reduce it as appropriate; • are strongly advised to consult a departmental adviser, before withdrawal deadlines,

about their course selection, and their Faculty adviser to discuss degree planning. 6.3.3 Students in probationary standing:

• may continue in their program; • must carry a reduced load (maximum 12 credits per term); • must raise their CGPA to return to satisfactory standing (see above); • should see their departmental adviser to discuss their course selection and their Faculty

adviser to discuss degree planning. 6.3.4 Students will be placed in probationary standing:

• if their CGPA falls between 1.50 and 1.99 and if they were previously in satisfactory standing;

• if their CGPA falls between 1.50 and 1.99 and their TGPA in Fall or Winter is 2.50 or higher, and if they were previously in probationary or interim unsatisfactory standing;

• if the CGPA is less than 2.00, and if they were previously in unsatisfactory readmitted standing and have satisfied the relevant conditions specified in their letter of readmission. 6.3.5 Students in unsatisfactory readmitted standing:

• were previously in unsatisfactory standing and were readmitted by the Associate Dean (Student Affairs) or the Committee on Student Standing;

• must meet the conditions specified in their letter of readmission to be allowed to continue in their program;

• should see their departmental adviser to discuss their course selection, and their Faculty adviser to discuss degree planning. 6.3.6 Students in interim unsatisfactory standing (at the end of the Fall term):

• may continue in their program; • should evaluate their course load and reduce it as appropriate; • are strongly advised to consult a departmental academic adviser, before the withdrawal

deadlines, about their course selection for the Winter term, and meet with their Faculty adviser to discuss degree planning. 6.3.7 Students in unsatisfactory standing:

• have failed to meet the minimum standards set by the Faculty; • may not continue in their degree program, and their registration is cancelled.

6.3.8 Students will be placed in unsatisfactory standing:

• if their CGPA falls or remains below 1.50;

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• if their TGPA in the Fall or Winter falls below 2.50 and their CGPA is below 2.00 and if they were previously in probationary, unsatisfactory readmitted, or interim unsatisfactory standing;

• if they were previously in unsatisfactory standing and were readmitted to the Faculty by the Associate Dean (Student Affairs) or the Committee on Student Standing but have not satisfied the conditions specified in the letter of readmission.

7. Program Information The School of Social Work offers an undergraduate program leading to a Bachelor of Social Work (BSW) degree. The BSW program: 1) prepares students for generalist social work practice in a range of health and social service positions (the BSW represents the point of admission into the ‘Ordre Professionnel des Travailleurs Sociaux du Québec’ and the ‘Canadian Association of Social Workers); 2) prepares students for entry into specialized professional studies at the graduate level. A 90-credit program is offered to students entering from CEGEP or equivalent, students who transfer from within McGill or other universities, and mature students. A 60-credit program is offered to students who already have an undergraduate degree. Students are eligible to apply to the M.S.W. program after completing 30 credits of the 60-credit program. 7.1 90-Credit BSW The 3-Year BSW degree is awarded upon successful completion of 90 credits of study. It consists of a combination of social work courses, supervised field practice, and courses located principally in the social sciences. The 90 credits of study are made up of the following:

• 57 required credits in social work • 6-9 complementary credits in social work and 18 complementary credits in social

sciences, 6 credits of which must be at 300 level or higher, or 9 credits of which must be in the same discipline

• 6-9 elective credits taken outside of social work First year (U1): Required social work courses (15 credits) SWRK 220 History & Philosophy of SW 3SWRK 221 Public Soc. Services in Canada 3SWRK 222 Introduction to Practicum 3SWRK 223 Poverty and Inequality 3SWRK 224 Human Dev Across the Lifespan 3

Plus 15 complementary/elective credits

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Second Year (U2): Required social work courses (21 credits) SWRK 320 Pract with Individ&Families 1 3SWRK 326 Pract with Individ&Families 2 3SWRK 321 Intro to Practice with Groups 3SWRK 327 Approaches to Community Prac 3SWRK 322 Field Practice 1 3SWRK 323 Field Practice 2 3SWRK 325 Anti-Oppression SW Practice 3

Plus 9 complementary/elective credits Third Year (U3): Required social work courses (21 credits) SWRK 420 Advanced Field Practice 1 3SWRK 421 Adv Field Practice 2 3SWRK 422D1 & SWRK 422D2 Integrative

Seminar 3

SWRK 423 Social Work Research 3SWRK 424 Mental Health and Illness 3SWRK 428 Social Policy&Administration 3SWRK 525 Critical Thought&Ethics in SW 3Plus 9 complementary/elective credits 7.2 60-Credit BSW The 2-Year BSW degree is awarded upon successful completion of 60 credits of study. It consists of a combination of social work courses, one elective course that can be taken outside of the School of Social Work, and a supervised field practicum. The 60 credits of study are made up of the following:

• 45 required credits in social work • 12* complementary credits in social work • 3 elective credits taken outside of social work

*Notice: SWRK 423 Social Work Research can be taken as a complementary course in social work only by students who have completed a research methods course in a discipline other than social work to meet the research methods prerequisite for entry. If students took the SWRK 423 Social Work Research course to meet the research methods prerequisite for entry into the program, this cannot be counted toward their 12 complementary credits in social work. First Year: Required social work courses (30 credits) SWRK 220 History & Philosophy of SW 3SWRK 221 Public Soc. Services in Canada 3

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SWRK 320 Pract with Individ&Families 1 3SWRK 326 Pract with Individ&Families 2 3SWRK 321 Intro to Practice with Groups 3SWRK 327 Approaches to Community Prac 3SWRK 322 Field Practice 1 3SWRK 323 Field Practice 2 3SWRK 325 Anti-Oppression SW Practice 3SWRK 424 Mental Health and Illness 3 Second Year: Required social work courses (30 credits) SWRK 420 Advanced Field Practice 1 3SWRK 421 Adv Field Practice 2 3SWRK 422D1 & SWRK 422D2 Integrative

Seminar 3

SWRK 428 Social Policy&Administration 3SWRK 525 Critical Thought&Ethics in SW 3

Plus 4 complementary courses in social work and 1 elective course

Students are eligible to apply to the MSW program after completing 30 of the 60 credits in this program. Criteria for candidates applying to the MSW program are the following:

• Candidates must maintain a minimum overall B average (GPA 3.0/4.0) • Professional experience in social service work, or related experience prior to entering the

2 year BSW program • Completed course work in statistics (CEGEP or undergraduate university level) and in

research methods at the undergraduate level. 7.3 Reread Policy The School of Social Work’s re-read policy adheres to the Faculty of Arts policy (#5.8.3) which specifies the following: In accordance with the Charter of Student Rights, and subject to the conditions stated therein, students have the right to consult any written submission for which they have received a mark and the right to discuss this submission with the examiner. The Faculty of Arts recognizes two types of reassessments or rereads: • Reassessment of coursework (term papers, mid-terms, assignments, quizzes, etc.); • Reread for a final exam. In both cases, rather than re-correct the work and then grade it as they would have done themselves, independent reviewers assess the appropriateness of the original grade based, for

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example, on the application of the grading key to the student’s work. If a grade is deemed unfair, it is changed, whether the new grade is higher or lower than the original – i.e. the reviewer’s grade takes precedence over the original grade. Therefore in line with the policy in force across the Faculty of Art’s, reassessments of coursework are administered and conducted solely by the units involved (in this case, the School of social work) according to procedures specified by the units and made available to staff and students.

7.3.1 Reassessment of Final Exams These rereads are administered by the Student Affairs Office, but conducted by the units involved (in this case, the School of social work). Students must apply in writing to the Student Affairs Office by March 31 for courses in the Fall term and by September 30 for courses in the Winter or Summer terms (these deadlines are strictly enforced and no requests will be accepted past then). Students are assessed a fee of $35.00 for such rereads. It is strongly recommended, but not required, that students consult with the instructor of the course before requesting a re-read of a final exam. Grades may be lowered, raised, or remain the same as a result of the reread. The grade obtained on the reread takes precedence over the original grade. Please note that for reassessments and rereads, the reviewer is asked to assess the fairness of the original grade, not to assess the assignment and grade it as he/she would have graded it. Reassessments and rereads in courses not in the Faculty of Arts are subject to the deadlines, rules, and regulations of the relevant faculty.

7.3.2 Reassessment of Undergraduate Coursework Requests for such reassessments must be made within 10 working days of the date of return of the graded materials. Reassessments should normally be completed within 20 working days of the request. Students should take note that grades may be lowered, raised or remain the same as a result of the reassessment. This means that the grade obtained on the reassessment takes precedence over the original grade.

7.3.3 Procedure to be followed to request a re-read 1. Student must meet with the instructor of the course (and teaching assistant if involved in grading the coursework) to discuss the rationale for the grade and if possible, come to agreement on a grade. 2. If no agreement is reached with the instructor, the student must submit a letter to the Director of the School of Social Work (henceforth referred to as the Director) requesting a formal re-read

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of his/her coursework within 10 days of return of the graded material. The letter must set out the reasons why the student believes that a re-read is justified, referring to the requirements for the assignment and/or grading criteria provided by the course lecturer which should accompany the letter. Student should provide a copy of this letter to the course lecturer. 3. The course instructor will be contacted by the Director to obtain the original paper, the grading schema used, and a written rationale for the grade assigned. 4. The Director will consider the request, alongside information provided by the instructor and decide whether or not a re-read is justified. The student will be informed in writing of the Director’s decision to proceed to a re-read or not. This decision is final. 5. If a re-read is justified, the Director will assign another faculty member to re-read the assignment. Faculty member will be provided with the student’s letter containing the rationale for a re-read, the assignment, the grading schema, the lecturer’s written rationale for the grade assigned, and copies of other graded assignments (where possible). 6. The final grade given by the faculty member conducting the re-read stands. There is no further process for appeal. 7. The Director will write to inform the student of the grade assigned as a result of the reassessment. Please note that in order to introduce this policy, it is necessary for lecturers to retain the original version of the student assignment. 8. Field Practice Information For more detailed information regarding BSW field practice, please refer to the BSW Field Practice Policy Manual or to Francine Granner, BSW Field Coordinator. 8.1 90-credit BSW

8.1.1 U1 Program Criteria:

• First year BSW students (U1) spend 4 hours per week in the Winter term in a “mini” placement, in conjunction with a lab skills class.

• An evaluation is done by the field supervisor at the end of the placement. This evaluation is then submitted to the School and kept on record in the student’s file. There will be no grade for this evaluation, but successful completion is necessary to pass SWRK 222. This process may help students reflect on his/her learning and areas of strength and weakness.

U1 students cannot:

• Students cannot end the practicum early regardless of hours accrued.

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• Students cannot do their field placement in an agency/setting in which they have worked, or are currently working.

• U1 placements cannot be done as a Block. Required Course: SWRK 222 Introduction to Practicum

8.1.2 U2 Program Criteria:

Students must have completed a minimum number of 24 of the 90 credits of study in order to begin the second year (U2) of field placement.

• The field placement will be carried out in one field setting during the whole year even though it presents two courses.

• U2 students are required to complete a different field placement each academic year. • U2 students are in field 2 days of the week, from September until mid-April and must

complete successfully 400 hours (each course represents 200 hours) of field practice in an organization and have 54 credits prior to beginning the U3 placement in another organization.

• Field days are Tuesday and Thursday. This requirement is done in 2 different field settings, each the duration of the academic year.

U2 students cannot:

• Students cannot end the practicum early regardless of hours accrued. • Students cannot do their field placement in an agency/setting in which they have

worked, or are currently working. • U2 placements cannot be done as a Block.

Required Courses: SWRK 322 Field Practice 1 SWRK 323 Field Practice 2

8.1.3 U3 Program Criteria:

Students must have completed a minimum number of 54 of the 90 credits of study in order to begin the third year (U3) of field placement.

• U3 students can do their placement as a Block at an approved social service agency outside of Quebec once coursework is completed.

• The field placement will be carried out in one field setting during the whole year even though it presents two courses.

• U3 students are required to complete a different field placement each academic year. • U3 students are in field 2 days of the week, from September until mid-April and must

complete successfully 400 hours (each course represents 200 hours) of field practice. • Field days are Tuesday and Thursday. This requirement is done in 2 different field

settings, each the duration of the academic year. U3 students cannot:

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• Students cannot end the practicum early regardless of hours accrued. • Students cannot do their field placement in an agency/setting in which they have worked,

or are currently working. Required Courses: SWRK 420 Advanced Field Practice 1 SWRK 421 Adv Field Practice 2 8.2 60-Credit BSW

8.2.1 Y1 Program Criteria:

• Y1 students spend 2 ½ days per week, from September to mid-April in the field for a total of 520 field hours (260 hours per course).

• Field days are Tuesdays, Thursdays and Friday afternoons. However, meeting and other agency obligations might require the student to work an evening or alternate time.

• The field placement will be carried out in one field setting during the whole year even though it represents two courses.

• After completion of Y1, the student may apply to the MSW. If accepted into the MSW, the student goes directly into the MSW program the following year.

Y1 students cannot:

• Students cannot end the practicum early regardless of hours accrued. • Students cannot do their field placement in an agency/setting in which they have worked

or are currently working. • Students cannot do the field placement in a block.

Required Courses: SWRK 322 Field Practice 1 SWRK 323 Field Practice 2

8.2.2 Y2 Program Criteria:

After successful completion of Y1, students may apply to the MSW. If accepted into the MSW, the student goes directly into the MSW program the following year. If the student decides to complete the BSW program, the student will enter Y2 and complete the field requirements of the program.

• Y2 students spend 2 days per week, from September to mid-April in the field for a total of 400 field hours (200 hours per course).

• Field days are Tuesdays and Thursdays. • The field placement will be carried out in one field setting during the whole year even

though it represents two courses. • Y2 students can do their field placement in a Block, in which case the placement will be

completed after all the academic requirements are done. Y2 students cannot:

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• Students cannot end the practicum early regardless of hours accrued. • Students cannot do their field placement in an agency/setting in which they have worked

or are currently working. Required Courses: SWRK 420 Advanced Field Practice 1 SWRK 420 Advanced Field Practice 2 9.Course Information 9.1 Course restrictions Students may take for credit any courses described in the Arts or Science section of the McGill Calendar unless otherwise indicated, for which they have the necessary prerequisites, and subject to the general rule that no course so taken duplicates substantially any other course for which the student has already received credit. Students in the first year of the BSW program are eligible to take 100 and 200 level courses. They are normally not permitted to register for courses at or above the 300-level. 9.2 Course overlap Students will not be given additional credit towards their degree for any course where the content overlaps substantially with any other course for which the student has already received credit at McGill or at another university, or at CEGEP, or as a result of Advanced Placement, Advanced Level, International Baccalaureate, or French Baccalaureate exams. In cases where there is substantial overlap, the student may be exempt from taking the course but will be required to take to replace that course with another. It is the student's responsibility to consult the Arts as to whether or not credit can be obtained and to be aware of exclusion clauses specified in the course descriptions in the McGill Calendar. 9.3 Prerequisites and co-requisites In some cases permission may be given by an instructor to take a course concurrently with its prerequisite course. Students should be informed of the academic difficulties that may be encountered if this is attempted. In some cases it may be advisable for students to take prerequisite courses in the Summer, (e.g. when students change programs, come from CEGEP's or other institutions where the courses are not offered, etc.). If the instructor waives a prerequisite course, the minimum number of credits required for the degree is not reduced. 9.4 Repeated courses, substitute courses

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A prerequisite course or a required course must be repeated when a student has received a grade of D, F or J, and has not written and satisfactorily passed a supplemental examination. No credit is given for courses with a final grade of F or J but the grade is calculated into the TGPA and CGPA. Credit is granted for a course with a final grade of D, and the grade is calculated into the TGPA and CGPA. Students receive no additional credit when repeating a course with an initial grade of D. A student may choose to substitute another course for one in which a grade of D, F or J has been received under the following guidelines only:

• required course in a program (specifically designated by the course number); substitution is not allowed;

• complementary course selected within a program which may be replaced by another complementary course; if a student chooses to substitute another complementary course for a course in which a grade of D has been received, credit for the original course will still be given but as an elective.

Normally, a student is permitted to repeat a failed course only once. (Failure is considered to be a grade of less than C or the administrative failures of J and KF). If a required course is failed a second time, a student may appeal to the Associate Dean (Student Affairs) for permission to take the course a third time. If permission is denied by the Associate Dean or by the Committee on Student Standing on appeal, the student must withdraw from the program. 9.5 Enrolment restricted courses in social science and other electives Some courses now offer a waitlist feature on the Minerva Course Registration Menu, which allows students to put their names on a waiting list if a particular course is full. If spaces become available, the students at the top of the list are notified and given a short period of time to register for the course or lose their place on the list. 9.6 Continuing Education courses Most courses offered through Continuing Education are not for degree credit. However, some exceptions exist. Please consult the Arts OASIS website for further information Undergraduate students may register on Minerva for most Continuing Education courses that are for credit. They should go to the Continuing Education Student Affairs Office to register for courses that are not for credit (all Continuing Education courses beginning with a C, except for CHEM, are not for credit). Registration information can be found on the Arts OASIS website. 10. Examination Information 10.1 Supplemental examination information

Students who wish to write supplemental examinations for certain courses must apply on Minerva through the Student Record Menu.

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The following conditions apply:

• students must be in satisfactory or probationary standing; • students must have received a final grade of D, F, J or U in the course; • special permission is required if a student wishes to write supplementals totalling more

than 8 credits; • only one supplemental examination is allowed in a course; • the supplemental result may count for 100% of the final grade or may include the same

proportion of class work as did the original grade; the instructor will announce the arrangements to be used for the course by the end of the course change period;

• the format and content of the supplemental examination (e.g., multiple choice or essay questions) will not necessarily be the same as the format for the final examination, so students should consult the instructor;

• the supplemental result will not erase the grade originally obtained; both the original mark and the supplemental result will be calculated in the CGPA;

• additional credit will not be given for a supplemental exam where the original grade for the course was a D and the student already received credit for the course;

• supplemental examinations in courses outside the Faculties of Arts or of Science are subject to the deadlines, rules and regulations of the relevant faculty;

• no supplemental examinations are available for students who fail to achieve satisfactory grades in a course with a deferred examination.

Students must write supplemental exams at the time of the next supplemental examination. For courses in the Faculties of Arts and of Science, the supplemental examination period for Fall courses is at the beginning of May; for Winter courses, and courses spanning Fall/ Winter, the supplemental examination period is during the third or fourth week of August.

The deadline for submission of applications for Fall courses is March 1, and July 15 for Winter courses and courses spanning Fall/Winter. A non-refundable fee for each supplemental paper is payable at the time of application. Students who register for a supplemental examination and subsequently find themselves unprepared for it should not write it; except for the loss of the registration fee, there is no penalty for not writing a supplemental examination.

10.2 Deferred examination information

Arts Students who, for serious reasons such as illness or family affliction, have not written one or more examinations (including take-home examinations), may receive the permission from Arts OASIS to defer the examination to the next supplemental examination period, except in the Faculties of Engineering and Management (where students write the examination the next time the course is given). Students should be aware that deferred examinations are granted only for compelling reasons, verified and accepted by Arts OASIS. Supporting evidence such as an appropriate medical report is required. Arts OASIS must be informed as soon as possible after the examination of the reason for their absence from the examination.

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The deferred application is available online through Minerva on the Student Record Menu. The deadline for applying for deferred examinations is January 15, for Fall term courses and May 15, for Winter term courses and courses that span the Fall and Winter terms.

If the request is approved, an L will appear in place of a grade in such courses. The grade obtained in the deferred examination after it has been written will replace the grade of L on the student's official transcript.

No supplemental examinations are available for students who receive a grade of D, F, J, or U in a course after a deferred examination. Such students must either re-register in the same course the following term or in an approved course substitute.

If deferred status is not granted, the student will receive a grade of J in the course, which will count as a failure in the GPA and CGPA. The student may, however, be allowed to write a supplemental examination.

Students in Summer Session courses should check with their Student Affairs Office on the availability and restrictions on deferred and supplementary examinations in such courses.

In the event of illness, it is recommended that students consult the McGill Health Service. Official documentation is required in support of a request for deferred examinations.

Students who have already written an examination may not subsequently request that the exam be deferred. Such students should consult their faculty office regarding the availability of supplemental examinations.

11. Study Away Student may take courses at another university in Quebec through the IUT agreement (Inter-University Transfer Agreement), or at a university outside of Quebec. Credit will be granted if the institution already appears on the ‘Approved Host Universities’ list on our website, or if it is approved by the departmental academic adviser prior to the student’s departure. Students can study away for a term or a year through McGill’s approved Exchange programs, or study away on their own at an approved institution of their choosing. We recommend to students that the best time to participate in an exchange or study-away program is during their penultimate year of studies, which would give them the opportunity to complete at least one year in their program(s) of study at McGill prior to departure, and return to McGill with an enriched educational perspective to complete their remaining degree and program requirements. Students are strongly encouraged to meet with their program adviser to discuss their plans to participate in an exchange program or a study-away program, as well the courses that they hope to take, and whether the courses will fulfill program requirements or count as electives. 11.1 McGill Student Exchange Programs:

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McGill Student Exchange Programs are established tuition agreements between McGill and various host universities whereby students exchange places for one or two terms (excluding summer term). For these programs students pay tuition at McGill while studying abroad. There are two different exchange programs:

• Bilateral Exchange: This is an agreement between McGill University and one partner institution that has been reviewed and approved by McGill, and at which a limited number of places are available and predetermined. More information, as well as a complete listing of bilateral partners, can be found on McGill Student Exchange and Study Abroad (SESA) website.

• CRÉPUQ Exchange: The Conférence des recteurs et principaux des universités du Québec (CREPUQ) has established tuition exchange agreements in which all Quebec university students may participate, regardless of whether or not they are Quebec residents. A complete listing of CRÉPUQ exchanges can be found on the CREPUQ website.

11.1.1 Applications

Arts Students apply for an Exchange Program on Minerva. Approval will be granted by Arts OASIS, and McGill's Exchange Office, provided the student meets the following criteria at the time of application:

• be currently registered in a full-time B.A., B.A. & Sc., or BSW degree program at McGill;

• have a CGPA of 3.0 or greater (and maintain it during all terms leading to the exchange term);

• have completed a minimum of 12 McGill graded credits.

11.1.2 Course Approvals Students are advised to keep all course materials, graded work, methods of evaluation and reading lists once they register and start attending classes at the host institution. While they are studying away, they are expected to submit to Arts OASIS a confirmation of the course registration, as well as method of evaluation and syllabi. For more details about required documents please read our Study Away website. 11.2 Independent Study Away

11.2.1 Approved Institutions

Students can study away for a full academic year, one term, or for a Summer session, either by applying directly to an accredited degree-granting university as a visiting (non-degree) student, or through an intermediary institution. Intermediary institutions may be universities or independent organizations. Students may apply indirectly as a visiting student to an accredited degree-granting university through the service of an intermediary organization, or they may apply directly to an accredited degree-granting

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university to participate in their study abroad program as a visiting (non-degree) student. In either case, the final official transcript must be issued by the degree-granting host university. A list of host universities and intermediary institutions already approved by advisers is posted on our Study Away website.

11.2.2 Applications The procedure for applications depends on the destination:

• Quebec universities: Students who wish to enroll at another Quebec university consult the policies and procedures on our Study Away website.

• Universities outside of Quebec: Students applying for study away at a university outside of Quebec use the following application form that they download from the study away website. Students submit one application for each host university.

To be eligible for study away, students must meet the following conditions at the time of application:

• be currently registered in a B.A., B.A. & Sc., or BSW degree program • have a CGPA of 2.7 or greater; • have completed a minimum of 12 McGill graded credits.

11.2.3 Course Approvals

Students are advised to keep all course materials, graded work, methods of evaluation and reading lists once they register and start attending classes at the host institution. While they are away, they are expected to submit a confirmation of their registration, as well as course methods of evaluation and syllabi. Arts OASIS will contact their academic advisers, who will evaluate courses (content, level, and method of evaluation) for approval and make recommendations for transfer credit assessment. For more information please read our Study Away website. 11.3 Distance education courses Courses taught through distance education from institutions other than McGill will be approved as transfer credits under the following conditions:

• The course is given by a government-accredited, degree-granting institution acceptable to McGill;

• The course counts for credit towards degrees granted at the institution giving the course; • Prior approval for the course is obtained from the Student Affairs Office.

Students may take a maximum of 6 credits of elective courses taught through distance education towards their degree at McGill. The combined total of regular course credits and distance education course credits may not exceed the permitted maximum number of credits per term according to Faculty regulations. Courses taught through distance education may not be used to complete program requirements, except on an individual basis when serious, documented circumstances warrant it. In such cases, prior approval must be obtained from the student’s departmental academic adviser and the Associate Dean (Student Affairs).

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11.4 Inter-University Transfer (IUT) courses

Regular undergraduate students registered at McGill may, with the permission of their faculty, register at any university in the province of Québec for three (3), or exceptionally six (6), credits per term in addition to their registration at McGill.

Upon successful completion of the course(s), and subject to Faculty regulations, the credits will be recognized by McGill towards the degree for which the student is registered. These credits must not surpass the limit imposed by the residency requirements of the program.

To apply for an authorization to take a course at another Québec university, students must use the online IUT form available at the CREPUQ (Conférence des recteurs et principaux des universités du Québec) website. This form allows the student to obtain the required authorizations, from both McGill and the host Québec institution, to take a course.

11.4.1 Registration for IUT courses

• Once authorization is obtained via the IUT application, students are responsible for completing the required registration steps at the host university to register for the course(s). The method of registration at the host school may vary (e.g. web, in-person, phone, etc.).

• Students are advised to start the IUT authorization process on the CREPUQ website with enough time to meet the host university’s registration deadlines.

• Students should be aware that a host Québec university, may at their discretion, refuse the registration of a student for any of their courses.

• Students who wish to drop or withdraw from their course(s) after registration at the host university must follow the drop/withdrawal procedures at the host institution AND submit this change on the IUT application.

• Students who register in a course at the host institution for which prior authorization was not obtained must submit this additional request for approval on the IUT application.

• The host university is not responsible for special arrangements in cases of examination or class schedule conflicts.

• Students who are attending McGill as exchange students from outside Québec are not eligible to take courses at another Québec institution through the IUT agreement.

12. Graduating 12.1 Graduating honours

12.1.1 Dean's Honour List Students may be awarded the designation Dean's Honour List under the following conditions:

1) they have completed a minimum of 60 McGill credits towards their degree; and 2) they are in the top 10% of the faculty's graduating class of students; this calculation is based on the CGPA.

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12.1.2 Distinction

Students may be awarded the designation Distinction under the following conditions: 1) they have completed a minimum of 60 McGill credits towards their degree; and 2) they are in the top 25%, but below the top 10%, of their faculty's graduating class of students; this calculation is based on the CGPA.

Note: the designation of Great Distinction is no longer awarded at graduation. Prior to September 2009, Distinction and Great Distinction were awarded at graduation according to faculty-specific regulations. 12.2 Apply to graduate Most undergraduate students and non-thesis graduate students (master's, certificates, diplomas) must use Minerva to apply to graduate. It is the student’s responsibility to inform McGill of their intention to graduate. Deadlines:

• Fall term graduation (courses completed in December for June convocation). Apply on Minerva by the end of November

• Winter term graduation (courses completed in April for June convocation). Apply on Minerva by the end of February.

• Summer term graduation (courses completed by August for October convocation). Apply on Minerva by the end of March.

If one of these deadlines is missed, the student should contact their faculty student affairs office immediately. For more information on how to apply on Minerva, go to www.mcgill.ca/minerva-students/records/graduation. 12.3 Departmental review of graduating students

Departmental review of graduating students should ensure that all departmental requirements have been met. Arts OASIS will ensure that all degree requirements have been met.

If special circumstances are involved in your department's recommendation for a particular student, please enter an explanation of these circumstances to your recommendation in the ‘Notes’ field of the Graduation module; for example, in the case of required course substitutions.

Departmental academic advisers who do not recommend students who have failed to meet program requirements should specify the outstanding requirements in the ‘Deficiencies’ field of the Graduation module on Minerva. Students do have access to the contents of the “Deficiencies” field in their view of the graduation module.

12.4 Graduation approval query

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The graduating student can view the status of their graduation record on Minerva during the Faculty review and approval process (go to Student Records > Graduation Approval Query). The Graduation Approval Query form becomes available to graduating students approximately three to four weeks before the Degree Granted notation is updated on their records. If the student has met all requirements for graduation, the student record on Minerva will display the Degree Granted notation at the appropriate time: • Late February, for Fall term graduation (Convocation in Spring). • Late May, for Winter term graduation (Convocation in Spring). • Late October, for Summer term graduation (Convocation in Fall). See www.mcgill.ca/convocations for information regarding convocation ceremonies.

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13. Referrals Student Request Referral Contacts Academic Standing Questions

Faculty Advisers Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Academic Advising Departmental Program Requirements

Departmental Advisers

http://www.mcgill.ca/arts/departments http://www.mcgill.ca/socialwork

General Advising about Faculty Policies and Procedures

Faculty Advisers Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Career Counselling CAPS, Departmental Advisers, Faculty Advisers

Brown Student Services Bldg., (514) 398-3304; http://caps.mcgill.ca

Counselling of a Personal Nature

Counselling, Mental Health

Brown Student Services Bldg., Suite 4200, (514) 398-3601; http://www/mcgill.ca/counselling Suite 5500, (514) 398-5529; http://www/mcgill.ca/mentalhealth

Course Change, Late Adds, or Withdrawals

Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Degree Evaluation Report Adjustments

Departmental Adviser, then Student Affairs staff

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao http://www/mcgill.ca/student-records/degree-evaluation

Degree Requirements

Faculty Advisers Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Disabilities – Special Needs

Office for Students with Disabilities

Brown Student Services Bldg., Room 3100 (514) 398-6009; http://www.mcgill.ca/osd

Errors in Registration

Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Inter-Faculty Transfer

Faculty Advisers Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Exams - Conflicts Exam Office Enrolment Services, (514) 398-3910 http://mcgill.ca/student-records/exam/conflicts

Exams – Deferred Exams

Faculty Advisers Enrolment Services, (514) 398-3910 http://mcgill.ca/student-records/exam/deferred

Exams – Faculty Advisers Enrolment Services, (514) 398-3910

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Supplemental Exams

http://mcgill.ca/student-records/exam/suppplemental

Exams – Special Exam Arrangements

Associate Dean Student Affairs

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Exchange Programs

Student Affairs Office, Exchange Office

Dawson Hall Bldg., Room 110, (514) 398-4210 James Admin. Bldg., Room 206, (514) 398-8342 http://www/mcgill.ca/artscisao/general/away/exchange http://www/mcgill.ca/studyabroad

Fairness, Equity Ombudsperson for Students

Brown Student Services Bldg., Room 5202 (514) 398-7059; http://www.mcgill.ca/ombudsperson

Financial Aid & Scholarships

Student Services, Student Aid & Scholarships Office

Brown Student Services Bldg., Suite 3200 (514) 398-6013; http://www/,cgill.ca/studentaid

Graduation Problems

Departmental Advisers, Faculty Advisers

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao/general/graduation

Harassment Sexual Harassment Office

(514) 398-4455 http://www.mcgill.ca/harass

Health Problems Student Health Services

Brown Student Services Bldg., Suite 3300 (514) 398-6017; http://www/mcgill.ca/studenthealth

ID Cards Enrolment Services

James Admin. Bldg., Room 205, (514) 398-3910 http://www.mcgill.ca/student-records/id

International Student Problems

International Student Services

Brown Student Services Bldg., Suite 3215 (514) 398-4349; http://www.mcgill.ca/internationalstudents

Housing Student Services, Off-Campus Housing Service & Residences

3641 University Street (514) 398-6010; http://www.mcgill.ca/offcampus (514) 398-6368; http://www.mcgill.ca/residences

Dean’s Letter of Recommendation for Graduate Studies, etc.

Student Affairs Office, Departmental Offices

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao

Letter Confirming Registration for Visa Purposes

Enrolment services

James Admin. Bldg., Room 205, (514) 398-3910 http://www.mcgill.ca/student-records/contact

Permit Overrides for Restricted Courses

Departmental Administrators

See individual departments

Readmission Faculty Advisers Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao http://www.mcgill.ca/artsscisao/general/readmission

Registration Student Affairs Dawson Hall Bldg., Room 110

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Problems Office, Minvera Help Line

(514) 398-4210; http://www.mcgill.ca/artscisao (514) 398-4474; http://www.mcgill.ca/minerva-students/help

Rereads Departmental Office, Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao http://www.mcgill.ca/artsscisao/general/exams/rereads

Security Security Services

James Ferrier Bldg., (514) 398-4556 or (514) 398-3000 for emergency http://www.mcgill.ca/security

Study Away Departmental Advisers, Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/artscisao/general/away

Study Skills, Workshops and Tutors

Tutorial Services Brown Student Services Bldg., Room 4200 (514) 398-3601; http://www.mcgill.ca/counselling (514) 398-6011; http://www.mcgill.ca/tutoring

Transfer Credit Information for Study-Away Students

Student Affairs Office

Dawson Hall Bldg., Room 110, (514) 398-4210 http://www.mcgill.ca/student-records/degree-evaluation/student-adjustments