School District No. 38 (Richmond) Personal Information Bank · Field Trip - SA59 (old), Proposal...
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Transcript of School District No. 38 (Richmond) Personal Information Bank · Field Trip - SA59 (old), Proposal...
Personal Information Bank – List
Record Last ModifiedPersonal Information Bank Title
ActiveNet July 18, 2018
ASDT (Adolescent support database) July 18, 2018
Atrieve ERP July 18, 2018
Central Registration July 18, 2018
Claims Management - OHS Legacy July 18, 2018
Class lists July 18, 2018
DIS July 18, 2018
District Program Option July 18, 2018
Early Warning Information Binder July 18, 2018
ELL Assessment July 18, 2018
Emergency Contact Information July 18, 2018
Field Trip - SA59 (old), Proposal Forms (1, 2, 3) (New) July 18, 2018
For Your Information July 18, 2018
Grade 7 Camp Binder July 18, 2018
Historical Analysis and Reporting Datastore July 18, 2018
KEV School Cash July 18, 2018
MyEducation BC July 18, 2018
Navision (Legacy) July 18, 2018
Parent Contact Group July 18, 2018
Permanent Student Record July 18, 2018
Robinson Robinson (Legacy) July 18, 2018
School Messenger July 18, 2018
Shared Drive International July 18, 2018
Personal Information Bank – List
Record Last ModifiedPersonal Information Bank Title
Staff Files July 18, 2018
Staff Substitution Book July 18, 2018
Staff Vehicle Registration July 18, 2018
Student Information Files/Medical Drawer July 18, 2018
Student Medical Information July 18, 2018
Student Transfer July 18, 2018
Student Verification Forms July 18, 2018
Suspensions - Filemaker (no longer in use) July 18, 2018
Tech/Maintenance/Transportation Work Orders July 18, 2018
True North July 18, 2018
Volunteer Driver Form July 18, 2018
WebQA July 18, 2018
Personal Information Bank – Details
ActiveNetTitle
Active Net (stored electronically within Canada)Location
Student demographicsStudent enrollmentStudent gradesStudent financial information
Description of Personal Information
To have a record of student course enrollment, registration, payment for courses,creation of class lists
Purpose for which personal information is obtained / compiled and used / disclosed
District staff from continuing education programDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
ASDT (Adolescent support database)Title
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent contact infoStudent medical background (Mental health history)
Description of Personal Information
Tracking progress of students requiring support
Purpose for which personal information is obtained / compiled and used / disclosed
Special education teacherAdolescent support teamsDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Atrieve ERPTitle
Powerschool (stored electronically within Canada)Location
Staff demographicsStaff educational historyStaff occupational assignmentsStaff financial informationStaff health Information
Description of Personal Information
Record of employee demographics,Payroll generationStaff attendanceEmployment assignment/opportunityReporting
Purpose for which personal information is obtained / compiled and used / disclosed
Payroll staffHuman resources staffDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
All district employees including student teachers
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Central RegistrationTitle
Richmond School District - Board OfficeLocation
Student demographicsStudent Guardianships detailsStudent/Guardian citizenship detailsStudent medical historyStudent emergency contactsStudent legal documentsStudent educational History
Description of Personal Information
Registering students into the districtMaintaining student files (paper copy)
Purpose for which personal information is obtained / compiled and used / disclosed
District staff responsible for student registrationsSchool Office StaffSchool Admin StaffDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
StudentsGuardians/ParentsEmergency contactsMedical professionals
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Claims Management - OHS LegacyTitle
Stored electronically within the Richmond School District
Location
Staff demographicsStaff injury claimsStudent enrollmentStudent demographics
Description of Personal Information
Staff injury claim management
Purpose for which personal information is obtained / compiled and used / disclosed
District staff responsible for staff occupation health and safetyDistrict administration staffDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
District staffStudents
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Class listsTitle
Richmond School District - SchoolsLocation
Student demographicsStudent achievement recordsStudent emergency contact
Description of Personal Information
Calculating student gradesStudent contact information in times of emergency
Purpose for which personal information is obtained / compiled and used / disclosed
School staffCrisis response team
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
DISTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent guardians/parents informationStudent sibling informationStudent enrollment
Description of Personal Information
Updating district built student information application
Purpose for which personal information is obtained / compiled and used / disclosed
District staff responsible for management of student data
Individuals using personal information or to whom it is disclosed
StudentStudent guardians/parents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
District Program OptionTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent sibling informationStudent educational program enrollment historyStudent guardians/parents informationDistrict program option draw results
Description of Personal Information
Lottery draw for entry into district program such as French immersion or Montessori
Purpose for which personal information is obtained / compiled and used / disclosed
District administration staffDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
StudentsStudent guardians/parents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Early Warning Information BinderTitle
Richmond School District - SchoolsLocation
Student guardians/parentsStudent contact information
Description of Personal Information
Student absences
Purpose for which personal information is obtained / compiled and used / disclosed
Volunteer students' parents of the School's Early Warning Signs program
Individuals using personal information or to whom it is disclosed
StudentsStudent guardians/parents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
ELL AssessmentTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent ELL status/assessmentStudent citizenship status and historyStudent contact informationStudent school enrollmentStudent support programs enrollmentStudent special needs history
Description of Personal Information
ELL program management - Students' ELL levels, services, support, funding
Purpose for which personal information is obtained / compiled and used / disclosed
ELL staff/teachersSchool office staffDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Emergency Contact InformationTitle
Richmond School District - SchoolsLocation
Student emergency contact informationStaff emergency contact information
Description of Personal Information
Contact information in case of emergencies
Purpose for which personal information is obtained / compiled and used / disclosed
School staff
Individuals using personal information or to whom it is disclosed
StudentsStaffs
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Field Trip - SA59 (old), Proposal Forms (1, 2, 3) (New)Title
Richmond School District - Board OfficeLocation
Staff informationClass informationSchool trip information
Description of Personal Information
Field trip insuranceField trip security
Purpose for which personal information is obtained / compiled and used / disclosed
District administration staffSchool trustees
Individuals using personal information or to whom it is disclosed
Staff
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
For Your InformationTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent course schedule informationStudent behavioural incidents
Description of Personal Information
Student behavioural Incident tracking
Purpose for which personal information is obtained / compiled and used / disclosed
School staff
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Grade 7 Camp BinderTitle
Richmond School District - SchoolsLocation
Student demographicsStudent guardians/parents informationStudent emergency contact information
Description of Personal Information
Waivers collected for outdoor education for grade 7 campStudents' emergency contacts in case of emergency
Purpose for which personal information is obtained / compiled and used / disclosed
School office staffSchool teachersSchool counselors
Individuals using personal information or to whom it is disclosed
StudentsStudent guardians/parentsStudent emergency contact information
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Historical Analysis and Reporting DatastoreTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent enrollment HistoryStudent academic achievement historyStudent attendance historyStudent guardians/parents informationStaff demographicsStaff occupational assignment
Description of Personal Information
Historical view of district student dataReporting
Purpose for which personal information is obtained / compiled and used / disclosed
District staff responsible for student data managementIndividuals using personal information or to whom it is disclosed
District staffStudents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
KEV School CashTitle
KEVGroup (stored electronically within Canada)Location
Student demographicsStudent course enrollment InformationStudent guardians/parents demographicsStudent guardians/parents financial information
Description of Personal Information
School financial reportingSchool accounting/bookkeepingTrack student payments
Purpose for which personal information is obtained / compiled and used / disclosed
School office staff
Individuals using personal information or to whom it is disclosed
StudentsStudent guardians/parents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
MyEducation BCTitle
Ministry of Education / Fujitsu CanadaLocation
Student name (student and guardian)Student demographicsStudent health informationStudent school enrollmentStudent gradesStudent report cardsStudent special programs enrollment
Description of Personal Information
To record student demographic information and to document students' educationalhistory.
Purpose for which personal information is obtained / compiled and used / disclosed
School office staffTeachersCounselorsDistrict education administrationDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
StudentsTeachersStudent guardians/parentsHealth care individualsStudent emergency contacts
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Navision (Legacy)Title
Stored electronically within the Richmond School DistrictLocation
Staff demographicsStaff education historyStaff occupational assignmentsStaff financial informationStaff health information
Description of Personal Information
Human Resource archive
Purpose for which personal information is obtained / compiled and used / disclosed
Human Resources staffPayroll staffFinance staffDistrict staff responsible for the management of data
Individuals using personal information or to whom it is disclosed
Staff
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Parent Contact GroupTitle
Richmond School District - Schools
Location
Student guardians/parents demographicsStudent guardians/parents contact information
Description of Personal Information
Classroom information
Purpose for which personal information is obtained / compiled and used / disclosed
School teachers
Individuals using personal information or to whom it is disclosed
Student guardians/parents
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Permanent Student RecordTitle
Richmond School District - SchoolsLocation
Ministry of Education BC Form 1704, which includesStudent medical alertsStudent legal alertsStudent information (legal name, usual name, P.E.N., genger, birthdate, birth country,initial entry from)Record of schoolingStudent record inclusionsStudent achievement/attendance recordA minimum of the two most recent years of Student Progress Reports (includingdocumentation to support orally communicated letter grades) or an official copy of theTranscript of GradesA student's current IEP (If applicable)
Description of Personal Information
A permanent student record is to document the history of a student’s educationprogram.
Purpose for which personal information is obtained / compiled and used / disclosed
School administratorsSchool office staffTeachers
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M082/09School Act Sections 79(3), 168(2)(t) and (k)
Legal authorities for the collection of personal information
Personal Information Bank – Details
Robinson Robinson (Legacy)Title
Stored electronically within the Richmond School District
Location
Student demographicStudent enrollment historyStudent citizenship detailsStudent agencyStudent guardianship detailsStudent homestay demographicsStudent homestay addressStudent custodian contact information
Description of Personal Information
Archival (international student enrollment, funding, incident reporting)
Purpose for which personal information is obtained / compiled and used / disclosed
District staff from International Students Program
Individuals using personal information or to whom it is disclosed
StudentsStudent homestayStudent guardians/parentsStudent custodian
Individuals included in the PIB
IRRCC grant study permit - letter of acceptance - to give permission must have theinformation
Legal authorities for the collection of personal information
Personal Information Bank – Details
School MessengerTitle
School Messenger (stored electronically within Canada)Location
Student demographicsStudent guardians/parents contact information
Description of Personal Information
Daily informational calls regarding student attendance to guardians/parents
Purpose for which personal information is obtained / compiled and used / disclosed
School office staff
Individuals using personal information or to whom it is disclosed
StudentsStudent guardians/parents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Shared Drive InternationalTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicFinancial informationStudent medical informationStudent enrollment historyStudent citizenship detailsStudent incident trackingStudent agencyStudent guardianship detailsHomestay demographicsHomestay addressCustodian contact information
Description of Personal Information
Student enrollmentProgram fundingStudent incident reporting
Purpose for which personal information is obtained / compiled and used / disclosed
District staff from International Students Program
Individuals using personal information or to whom it is disclosed
StudentsHomestayGuardiansCustodian
Individuals included in the PIB
IRRCC grant study permit - letter of acceptance - to give permission must have theinformation
Legal authorities for the collection of personal information
Personal Information Bank – Details
Staff FilesTitle
Richmond School District - SchoolsLocation
Staff demographicsStaff contact informationStaff emergency contact information
Description of Personal Information
For use in emergency situations
Purpose for which personal information is obtained / compiled and used / disclosed
School administration staffSchool office staffFirst aid staff
Individuals using personal information or to whom it is disclosed
School Staff
Individuals included in the PIB
School Act Ministerial Order M152/89, School Act Sections 81 and 168(2), Freedom ofInformation and Protection of Privacy Act [RSBC 1996] c. 165, Section 26 © - theinformation relates directly to, and is necessary for, a program or activity of the publicbody
Legal authorities for the collection of personal information
Personal Information Bank – Details
Staff Substitution BookTitle
Richmond School District - SchoolsLocation
Student learningStudent emergency contact information
Description of Personal Information
Substitute staff may require information regarding emergency contact or student learningwhile the regular class teacher is away
Purpose for which personal information is obtained / compiled and used / disclosed
School Staff
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Staff Vehicle RegistrationTitle
Stored electronically within the Richmond School District
Location
Staff demographicsStaff vehicle information
Description of Personal Information
School district office parking lot security and parking permissions
Purpose for which personal information is obtained / compiled and used / disclosed
District office staff
Individuals using personal information or to whom it is disclosed
District office staff
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Student Information Files/Medical DrawerTitle
Richmond School District - SchoolsLocation
Student demographicsStudent guardians/parents informationStudent emergency contact informationStudent health information
Description of Personal Information
Record of studentsUsed as a quick reference to contact student/parent/guardian/emergency contacts
Purpose for which personal information is obtained / compiled and used / disclosed
School office staffSchool administration staffTeachersCounselors
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26Copyright - the information relates directly to and is necessary for a program or activityof the public body.
Legal authorities for the collection of personal information
Personal Information Bank – Details
Student Medical InformationTitle
Richmond School District - SchoolsLocation
Student medical alerts/informationStaff medical alerts/information
Description of Personal Information
Life threatening medical information in case of allergic reaction or breathing difficultiesrequiring the use of epi-pen or inhaler
Purpose for which personal information is obtained / compiled and used / disclosed
School Staff
Individuals using personal information or to whom it is disclosed
StudentStaff
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Student TransferTitle
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent enrollmentStudent guardians/parents contact information
Description of Personal Information
Student transfers between schools within the district
Purpose for which personal information is obtained / compiled and used / disclosed
School administration staffSchool office staffDistrict staff responsible for student transfersDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
StudentsGuardians
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Student Verification FormsTitle
Richmond School District - SchoolsLocation
Student demographicsStudent guardians/parents informationStudent emergency contactsStudent legal alertsStudent health informationStudent school enrollmentStudent special program enrollment
Description of Personal Information
Student information in case of emergencyPurpose for which personal information is obtained / compiled and used / disclosed
School StaffIndividuals using personal information or to whom it is disclosed
StudentsGuardiansHealthcare providersEmergency contactsStudent siblings
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Suspensions - Filemaker (no longer in use)Title
Stored electronically within the Richmond School DistrictLocation
Student demographicsStudent guardians/parentsStudent suspension details
Description of Personal Information
Suspension data mining
Purpose for which personal information is obtained / compiled and used / disclosed
District administrative assistants
Individuals using personal information or to whom it is disclosed
StudentsStudent guardians/parents
Individuals included in the PIB
School Act Ministerial Order M152/89School Act Sections 81 and 168(2)Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
Tech/Maintenance/Transportation Work OrdersTitle
Stored electronically within the Richmond School District
Location
Staff demographicsStaff contact informationStudent demographic
Description of Personal Information
Submitting tech work orders for any technical issues
Purpose for which personal information is obtained / compiled and used / disclosed
School staffTech services staffMaintenance/Transportation Staff
Individuals using personal information or to whom it is disclosed
StaffStudent
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
True NorthTitle
True North International Education (stored electronically within Canada)Location
Student demographicFinancial informationStudent medical informationStudent enrollment historyStudent citizenship detailsStudent incidentsStudent agencyStudent guardianship detailsHomestay demographicsHomestay addressCustodian contact information
Description of Personal Information
Student EnrollmentFundingIncident Reporting
Purpose for which personal information is obtained / compiled and used / disclosed
True North administrationSchool administration (limited)School staff (limited)School coordinators (VP - international school coordinator) (Principal at elementary)(limited)District staff from International Students Program
Individuals using personal information or to whom it is disclosed
StudentsHomestayGuardiansCustodian
Individuals included in the PIB
IRRCC grant study permit - letter of acceptance - to give permission must have theinformation
Legal authorities for the collection of personal information
Personal Information Bank – Details
Volunteer Driver FormTitle
Richmond School District - Schools
Location
Driver demographicDriver contact informationDriver driving license information
Description of Personal Information
Validating vehicle insurance coverage when providing volunteer drivers for school events
Purpose for which personal information is obtained / compiled and used / disclosed
School office staff
Individuals using personal information or to whom it is disclosed
Student parentsSchool Staff
Individuals included in the PIB
* Freedom of Information and Protection of Privacy Act [RSBC 1996] c. 165, Section 26(c) – the information relates directly to and is necessary for a program or activity of thepublic body
Legal authorities for the collection of personal information
Personal Information Bank – Details
WebQATitle
WebQA (stored electronically within Canada)
Location
Student demographicsStudent enrollment historyStudent course schedule
Description of Personal Information
Record of student registration in the Distant Learning programStudent course status
Purpose for which personal information is obtained / compiled and used / disclosed
Richmond Virtual School administrationWebQA staffDistrict staff responsible for the management of student data
Individuals using personal information or to whom it is disclosed
Students
Individuals included in the PIB
School Act for DL SchoolsSchool Act Section 81 and 168(2)
Legal authorities for the collection of personal information