Save Energy for Benefit of Self and Nation

एसजेवीएन फाउंडशेन

SJVN FOUNDATION RAMPUR HPS

412 MW (6X68.67 MW)

(An ISO 9001:2008, IS/ISO 14001:2004 & IS 18001:2007 Certified) Procurement and Contract Department

Jhakri, Distt. Shimla (HP) – 172201: Telefax-01782-275948/275762 CIN No. L40101HP1988GOI008409

Website: www.sjvn.nic.in Tin No SJVN Foundation 02011201392

No. SJVN/RHPS-P&C/F01(PPR(CSR)-RHPS-014)/2016- Dated:-

NOTICE INVITING QUOTATION

Open tender enquiries through e-tendering under one bid system are hereby invited on behalf of SJVN Ltd. from the Potential

Manufacturers /suppliers for the Procurement of benches (Three Seater ) cast Iron in the Temples and some indentified places of Duttnagar and Bayal. SJVN Ltd. Distt Kullu (H.P) PPR (CSR) RHPS-014 as per description and specification given below on the lowest rate as applicable for supply to the Govt. department/ Public Sector Undertaking, on the terms and conditions listed overleaf.

Sr.No

Description and Specifications of items Earnest Money (in Rs)

Date of Submission

of Bid

Date of opening of

Bid

1. “Procurement of benches (Three Seater ) cast Iron in the Temples and some indentified places of Duttnagar and Bayal SJVN ltd. Distt. Kullu (H.P) PPR (CSR)RHPS-014)"The Description and specification of items are as per Price Schedule (BOQ) -Schedule–I attached herewith.

Rs. 7500/- Seven Thousand five

hundred

04.08.2016 to

24.08.2016 UP to 13.00

Hrs.

24.08.2016 at 14.00 Hrs.

Note: 1. The detailed NIQ, IFB, General Terms & Conditions-Annexure-I, Bidders General Information-

Annexure-II, Price Schedule (BOQ)-Schedule-I & Bank account details Details-Schedule-II shall be available at https://sjvn.abcprocure.com w.e.f. 04.08.2016.

2. The bids are to be submitted electronically through e-tendering at https://sjvn.abcprocure.com and other mode of submission of bids shall not be accepted. The procedure for filling the bid is given in IFB.

3. The corrigendum & amendments if any shall be uploaded at https://sjvn.abcprocure.com and in addition the same shall also be available on www.sjvn.nic.in, www.tenders.gov.in & Central public procurement portal www.eprocure.gov.in. Therefore, the bidders are requested to frequently visit the site till the schedule date of submission of bid.

Enclosures:- 1. IFB. 2. General Terms & Conditions-Annexure-I 3. Bidders General Information-Annexure-II 4. Price Schedule (BOQ) - Schedule-I 5. Bank Account Details-Schedule-II

6. Writing Document of Benches -Annexure-A

For & on behalf of SJVN Foundation

Sr . Manager, Procurement & Contract Deptt.

Rampur HPS, SJVN Foundation Ltd, P.O. Jhakri, Tehsil Rampur Bsr,

Distt. Shimla, H.P. PIN 172201.

Registered & Corporate Office

Himfed Building, New Shimla, Shimla (HP) PIN-171009 Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Coordination Office

SJVN, IRCON Building Ground Floor, Saket New Delhi PIN-110017 TELE: 011- 41659210/17 FAX: 011- 41659204/14

INFORMATION FOR BIDDERS (IFB)

REGISTRATIONFOR E-TENDERING

This tender is being processed through e-tendering/e-procurement system available at SJVN.

The bids are to be filled and submitted through e-tendering system of SJVN at

https://sjvn.abcprocure.com. For the convenience of the bidders the detailed procedure is

described hereunder:

1. System Configuration Required

a) An Internet connection with minimum 512 Kbps speed.

b) Operating System should be Windows XP Service Pack-3/Vista/Windows 7.

c) Supported Browsers: Internet explorer-7.0,8.0 & 9.0.

d) Minimum bandwidth 512 kbps

e) Operating system Core3Due/13/15 (Recommended)

f) System Access with Administrator Rights

g) Minimum RAM 2 GB

h) Digital certificate: To participate in an e-Tender, bidder need to have a valid Digital

Certificate from certifying authority of India as per the IT Act, 2000.Valid Digital Certificate

must be installed in a computer system from where bidder wants to login on website.

Perform the below steps to confirm whether valid digital certificate is available on bidder’s

computer system or not:

Steps:

Open Internet Explorer.

Select tools menu from menu bar. OR (Press Alt+T on keyboard).

Click on Internet Options>> Content>> Certificate button.

Bidder should view his digital certificate under “Personal” heading.

Requirement of Digital Signature Certificate

Please enable Active X Controls & Plug-ins. (Tools->Internet Options>Security-

>Custom Level)

Active –X controls need to be enabled in Bidder’s Internet browser. In order to ensure this,

please do the following:

1) In Menu bar---Click on Tools –Internet Options-Security- Click on Trusted Sites Icon-

Click on Sites button

Add 2 Website in Trusted Sites…..

1) https://sjvn.abcprocure.com

&

2) https://www.tpsl-india.in

After that, click on

Tools menu of Internet explorer-Internet Option-Security-Click on Internet Icon

After Click on Custom Level button-

From below Active X controls and plug-ins----Select below 5 Items to be enabled

1) Download signed ActiveX controls-select Prompt or Enable

2) Download unsigned Active X controls- select Prompt or Enable

3) Initialize and script ActiveX controls not marked as safe for scripting- select Prompt or

Enable

4) Run ActiveX controls marked safe for scripting- select Enable

5) Script ActiveX controls marked safe for scripting- select Enable

After completed this above selection----Below option has available---- Reset custom

setting--- Reset To: Select low or medium---Click on OK

Also, please check system Date & Time it should be set as current date & time.

In case of Digital Certificate based Login, user need to download & install “Signer” file available

under Download Section at https://sjvn.abcprocure.com

Download & install “Intermediary Certificate” available under Download Section at

https://sjvn.abcprocure.com.

Please disable or uninstall Third Party Toolbar/Add-ons from Browser.

2. Vendor Registration Process

To participate in online tenders published on https://sjvn.abcprocure.com, bidder has to get

himself registered on above website.

•New Registration:

Bidders getting themselves registered have to perform below mentioned steps:

Click on a “New Bidder Registration” link available on home page

Furnish individual details as well as of company details in registration form

After filling all mandatory fields, click on “submit” button to complete registration process.

On successful completion of registration a message will be prompted stating that “You

have successfully registered on (SJVN Limited)’s e-Procurement portal”

Already valid registered vendor of SJVN Limited need not follow registration formality they

may contact support team on contact details provided at the end of the document for

further participation.

Annual Vendor/contract Registration charges in e-Tendering portal is Rs.2600+S.T

however registered vendor will not be charged for the current year.

3. Downloading Bid Document

Bidder to access e-tender portal of SJVN (https://sjvn.abcprocure.com) to access NIT document,

after completing registration formality and successful login vendor need to process for Cost of Bid

Document and after that bidder can download details tender document.

Download Document link is available at the end of every tender notice alongwith access to

Corrigendum.

4. Bid Submission

Bidder needs to login first on the tendering portal of SJVN, (i.e.

https://sjvn.abcprocure.com)

Search tender by filling necessary searching criteria after Login.

After finding the tender on the screen, Click on the “Dashboard”

Click on “Declaration” & then Click on “I Agree”

Upload the scanned copy of “Tender Fees” (If any)

Upload the scanned copy of “EMD”

Click on “Prepare Bid” & Fill necessary Forms (Schedules)

After filling Price Bid Form click on “Final Encrypt”

After filling all forms & final Encryption of Price bid Click on “Final Submission”

After Final Submission bidder will get receipt of Final Submission of their Bid

5. a) For any assistance / clarification for registration, submission of bid and any other

information, bidder may contract the following persons:

- Mr.Rakesh Panwar-M- 80913-81583, e-Mail: rakesh.panwar@abcprocure.com

- Mr. Vismay Jagad -Ph- 07940016867, e-Mail: vismay@abcprocure.com

- Ms. Vaishali Soni-Ph- 079-4001 6837, e-Mail: vaishali@abcprocure.com

- Mr. Pradip Parmar-Ph-079-4001 6865 e-Mail: pradip@abcprocure.com

- Mr. Chander Kant Sharma-Mob. No.9857879884 e-Mail: jhakri@abcprocure.com

b) Regarding for tender related enquiries, bidders may also contact the following

persons:

- Mr. Vikendra Siddharth Tel No.:01782-275762(e-mail: pncrhep@yahoo.in

- Mr. Vinod Kumar Tel No.:01782-275762 e-Mail: pncrhep@yahoo.in

6. All the bidders are requested to please note that;

(i) All the bidders are requested to get themselves registered well in advance and no

extra time will be considered for the delay in on-line Vendor Registration, if any. In

case bidders wait till the last moment for submission of bids, and if any technical

problem is encountered at that time, the bid closing time may elapse.

(ii) The bidders are advised to keep visiting the website https://sjvn.abcprocure.com for

any notification/corrigendum from SJVN Ltd. side from time to time regarding the

tender. No separate intimation shall be issued to the participating bidders and no

claim whatsoever shall be entertained in this regard by SJVN Ltd.

(iii) The enquiries regarding submission and filling of bids received three days prior to

due date of submission / opening of bids shall only be entertained and after that

shall not be considered.

General Terms & Conditions Annexure-I

1. Open tender enquiries through e-tendering are hereby invited from potential manufacturer/supplier for Procurement of benches (Three Seater ) cast Iron in the Temples and some indentified places of Duttnagar and Bayal. SJVN Ltd. Distt Kullu (H.P) PPR (CSR) RHPS-014 as per description/specifications given in the Price Schedule (BOQ)-Schedule-I. The schedule for bid submission & opening shall be as under:

Date of Uploading Tender

Bid Closing Date (i.e. Last date & time for downloading of Bids/Documents)

Bid Closing Date (i.e last date and time for uploading of filled bids)

Bid Opening Date

04.08.2016

23.08.2016 (12.00 p.m) 24.08.2016(13.00 IST) 24.08.2016(14.00 IST)

Note:

a) Please note that the bid shall only be submitted through e-tendering & the bid submitted in physical form shall not be entertained under any circumstances.

b) The Bidders are requested to quote for all the items in the scope of supply. 2. Bid Securities/ EMD:

a. The offer must be accompanied with an earnest money of Rs. 7500/- (Rupees Seven Thousand five hundred ) only. The EMD/ bid security shall, at the bidder’s option, be in the form of a crossed demand draft / Banker Cheque payable at Jhakri / Rampur Bushehr (H.P.) and drawn in favour of RHEP, SJVN Ltd, Jhakri (Other mode of payment shall not be accepted). Bid security shall remain valid for a period of six months beyond the original bid validity period and beyond any extension subsequently requested.

b. EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates from the bid in any respect with in the period of validity of the bid.

c. Bid without EMD will be out rightly rejected. d. The EMD amount of the successful bidder shall be converted into security and shall be released after

the Guarantee/Warrantee period. e. No advance payment shall be made in any circumstances.

3. Exemption from submission of EMD: Micro Small Scale Industries (MSME) registered with

NSIC/DICs/KVIC/KVIB shall be exempted from the submission of payment of EMD. a) MSME/SSI/NSIC registered firms who are seeking such exemption must upload scanned copies of

valid Registration certificate as NSIC/ DICs/ KVIC/ KVIB issued by Authorized competent authority

along with their bid on the SJVN Limited e-tender website http://sjvn.abcprocure.com.

b) Please note that: The NSIC / DICs/ KVIC / KVIB Registration certificate uploaded along with bid

should be valid up to the date of validity of quotation.

c) Scanned copies of application for registration as NSIC / DICs/ KVIC/ KVIB or for renewal of NSIC/

DICs/ KVIC/ KVIB will not be acceptable. Such offers will be treated as offers received without EMD,

and

d) If the MSME/NSIC/SSI certificate does not contain the items as listed in our NIQ and no EMD is

found enclosed, such offers will also be treated as offers received without EMD.

e) MSME Owned by SC/ST Entrepreneurs: The MSME units owned by the SC/ST entrepreneurs are

exempted from payment of EMD, Subject to submission of photocopy of valid SC/ST certificate

issued by competent authority along with the bid.

f) In a bid, if prices quoted by participating Micro and Small Enterprises (MSEs) fall within the price

band of L1+15%, such MSE shall also be allowed to supply 20% of the total tendered quantity by

bringing down their prices to L1 prices . In case of more than one such MSE (L1+15%) the supply

shall be shared proportionately (to tendered quantity), subject to the condition that such MSEs

match the L 1 price. Further, 4% out of above 20% (i.e. 20% of 20%) shall be from MSEs owned by

SC/ST entrepreneurs. This quota is to be transferred to the MSEs in case of NON-availability of

MSEs owned by SC/ ST entrepreneurs.

4. The scanned copy of the EMD/MSME/NSIC/SSI Certificate is to be uploaded on above mentioned

website. The bid is to be submitted through e-procurement and hence the EMD/MSME/NSIC/SSI Certificate is to be sent to the undersigned by post after submitting the bid along with required details through e-procurement on the web site and must reach to the undersigned before closing date. It is the sole responsibility of the bidder to send EMD/MSME/NSIC/SSI Certificate so as to reach this office on or before time & date specified above. If the EMD MSME/NSIC/SSI Certificate is not received before the

closing date and time, then the bid will be out rightly rejected. Therefore, the bidders are advised to submit the EMD MSME/NSIC/SSI Certificate in person or through Registered post/ Speed Post on or before the stipulated period.

5. Prices: Firm prices as applicable for SJVN Ltd. for delivery FOR Bayal/Badrash basis by Road Transport to

be quoted and should be valid for 120 days from the date of opening of quotations. Bayal/Badrash is at a distance of approximately 130 Kms from Shimla on Hindustan Tibet Road (NH 05).

6. Taxes and Duties: The prices should be inclusive of Excise duty, Freight, Transit/risk Insurance,

Packing, forwarding, loading/unloading etc. but exclusive of Sales Tax/VAT & Entry tax, Local Taxes, Octroi if any. The applicable rate of taxes and duties shall be clearly mentioned. Further it should be clearly mentioned whether the taxes and duties are extra or inclusive. In case nothing is mentioned it shall be presumed that the rates quoted are inclusive of taxes and duties.

7. Sales Tax/VAT, Local Taxes & Octroi: Indicate clearly the applicable rate of Sales Tax/VAT, Local Tax &

Octroi if any in the price schedule (BOQ)-Schedule-I attached herewith. The firm should have valid CST/GST/VAT No. /TIN & copy of the same must be uploaded on e-tendering website.

8. Entry Tax: For the supplier from outside Himachal Pradesh entry tax as applicable will be effective and

shall be paid by SJVN Ltd directly to the concerned authorities. The supplier will have to obtain form XXVIA from Excise & Taxation barrier at the entrance to Himachal Pradesh and submit the same to the consignee along with the bill. During bid evaluation, the bid of the bidder quoting outside from Himachal Pradesh shall be loaded at the applicable rate of the entry tax.

9. The rates and amount should be filled in both figures and words. In case of ambiguities the rate in words

shall prevail. If there is any discrepancy between the unit rate & total price (i.e. obtained multiplying unit price & quantity), the unit rate shall prevail & the total price shall be corrected by Rampur HPS, SJVN Limited accordingly.

10. The bidders shall quote the prices in Indian Rupees only .All discount /rebate should be mentioned in the Price Schedule only.

11. Delivery Period: All the items are to be supplied within Thirty( 30 days which shall be reckoned from the 11

th day from the date of issue of supply order. However, the supplier will have to make all out efforts to

supply the materials as early as possible at the site.

12. Terms of Payment: The payment to the bidder will be made as under after submission of all the required documents acceptable to Rampur HPS,SJVN Ltd;

a. All the payments for the supplies rendered by non-MSEs (Non- Micro & Small Enterprises)

supplier/contractor under the contract shall be released within forty five (45) days from the receipt of invoice/ bills form the contractor/ supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed upon @ 8% p.a.

b. All the payments for the supplies rendered by MSEs (Micro & Small Enterprises) supplier/ contractor under the contract shall be released within forty five (45) days from the day of acceptance, subject to submission of invoice on or before the day of acceptance. Day of acceptance means day of actual delivery of goods; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor/ supplier. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed upon @ three times of bank rates as notified by Reserve Bank of India from time to time.

c. The payment shall be released through electronic fund transfer on the details to be provided by the bidder along with his bid on bank account details (schedule-II). Bank charges if any, shall be borne by the supplier.

13. Security Deposit: - 5% of supply order amount after adjusting EMD (Rs.7500/-) will be retained as security

which will be recovered from the payment of the supplier and shall be released after expiry of guarantee/warrantee period .

14. Guarantee/Warranty: The material under the scope of supply shall be covered under warranty/ guarantee for a period of Twelve (12) months or as per manufacturer policy from the date of issue of supply order whichever is earlier against any manufacturing defects under normal working conditions. The period of guarantee /warranty should be clearly mentioned in the quotation.

15. The inspection of the materials shall be carried out by authorized representative of SJVN Limited at RHPS

O&M Store at Bayal/Badrash. During the inspection of material, if material found defective/damaged the same shall be replaced/rectified by the supplier at free of cost.

16. Clarification of Bid:- If any clarification is required at any stage of bid evaluation, the same should be

attended by the bidder within seven(07) days from the date of receiving of such clarification, otherwise the bid submitted by the bidder will be treated as non responsive.

17. The purchaser reserves the right to reject any or all the quotations without assigning any reason thereof.

18. The purchaser reserves the right to increase/decrease the quantity at the time of placing the order.

19. Facsimile quotations/conditional bid will not be entertained.

20. The purchaser reserve the right to place order in part or in full on its sole discretion without any assigning any reason thereof.

21. If it happens to be a holiday or poor internet connectivity on the day of receipt/opening of the tender, the

quotations shall be opened on next working day at the same place and time.

22. L.D.Charges: If the delivery of material in full & in good condition is not completed for whatsoever reason within the stipulated period, an amount @ ½ % ( half percent) would be deducted from the payment due to supplier for each week or part thereof , subject to the maximum of 5%( five percent of the total order value). Only in case , short supply in all respect are delayed beyond stipulated period, in that case besides L.D. EMD/ Security shall also be forfeited without any notice.

23. It should be ensured by the supplier that all the precautions are taken for environmental protection as well

as health and safety of those handling the material. Further all legal and regulatory requirements related to the Environment, health and safety are complied with.

Note: All the above General Terms & Conditions-Annexure-I, Price Schedule (BOQ) - Schedule-I, Bank

Account Details- Schedule-II & Writing Document of Benches -Annexure-A of PPR(CSR)-RHPS-014

shall form the part of supply order.

For & on behalf of SJVN Foundation

Sr. Manager Procurement & Contract Deptt,

Rampur HPS SJVN Limited, P.O. Jhakri, Tehsil Rampur Bushehr

Distt Shimla (H.P) PIN-172201

Annexure-A

LOGO & SLOGAN TO BE PRINTED

Foundation

1. “रोशन कल के ललय आज ऊजजा बचजएं” 2. “सुनहरे भविष्य के ललए ऊजजा बचजएं ”

3. “स्ियं एिं रजष्र हहत हेतु ऊजजा बचजएं ”